Loading…
Loading…
Tender Value
₹28 L
EMD Value
₹28,000
Closing Date
3 Jul 2026, 5:00 pm6d left
Similar tender results from the same govt authority in the past 3 years.
Executive Engineer (O&M)
Tender for Erection and maintenance of Overhead 11/22 KV HT line /LT line and transformer center at various areas all scheme under i.e. Rural, Urban, GIDC etc.) On ARC Basis under Bharuch Rural sub division of Bharuch city Division.
316420
02/2026-27
Open
Electrical and Maintenance Works
Bharuch
4 documents required · 4 mandatory
₹2,360
Executive Engineer(O&M),DGVCL Bharuch City Division Office
₹28,000
22 Jun 2026
22 Jun 2026
22 Jun 2026
3 Jul 2026
22 Jun 2026
3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical submission
is entertained in case of online payment of Tender fee and EMD.
3.4 The Bharuch City Division reserves the right to reject any bid, which is not deposited according
to the instructions, stipulated above.
3.5 The e-Bid document includes submission of following documents in stages:
Stage-1: Preliminary Qualifying Details (Online):
(b) Earnest Money Deposit
(c) Copy of GSTN Certificate
(d) Permanent Account Number (PAN Card)
Signature of Tenderer Company’s Round Seal Page 3 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Stage-2: Techno-Commercial Details (Online Only):
4 QUALIFYING CRITERIA
Qualification of bidder will be based on meeting the criteria as specified in qualifying criteria Part-A
and qualifying criteria Part-B as demonstrated by the Bidder’s responses in the corresponding Bid
Schedules. Subcontractors’ technical experience and financial resources shall not be taken into
account in determining the Bidder’s compliance with the qualifying criteria. The bid can be
submitted by an Indian individual firm only. Joint Venture firms are not allowed.
Notwithstanding anything stated herein above, the Bharuch City Division reserves the right to assess
the capacity and capability of the bidder, should the circumstances warrant such assessment in an
overall interest of the Bharuch City Division. The Bharuch City Division reserves the right to waive
minor deviations if they do not materially affect the capability of the Bidder to perform the contract.
ELIGIBILITY FOR QUALIFICATION:
4.1 Part-A: Technical:
4.1.1 The bidder should possess Electrical Contractor license issued by the Office of Govt. of Gujarat.
The contractors outside of Gujarat State must have to take approval from Government of Gujarat
for Electrical Contractor license.
4.1.2 Work experiences of the bidder shall be considered only if the works have been executed
under Public electrical utility of Central or State Govt. in India / Government Sector / Power Utility
(Government or Private) / Power sector PSUs & Power Sector CPSUs.
4.1.3 For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the
statement of quantity & amount in Rs.), work completion certificate (showing amount of actual
work completed) for the work completed before one year and said system / project is performing
satisfactorily as on submission of bid, from respective authority / client.
4.1.4 Bidder has to submit the copy of complete type test reports / certificates of offered make of
major supply items like HDPE Pipe, Indoor & Outdoor Termination Kits, Straight Joints (Any make
approved by GUVNL & Its Subsidiaries Company) as required in under-ground cable laying work.
The Certificates / reports should not be older than 7 (Seven) years.
4.1.5 Bidder has to provide the authorization letters from the manufacturer / authorized dealer of
offered make material. Guarantee also required from bidder as well as OEM / authorized dealer.
4.1.6 Experience as a sub-contractor shall not be considered for technical evaluation.
4.1.7 The above stated criteria are minimum and the Bharuch City Division reserves the right to
request for any additional requirement and also reserves the right to reject the bid of any bidder, if
in the opinion of the Bharuch City Division, the qualification criteria are not fulfilled.
Signature of Tenderer Company’s Round Seal Page 4 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
4.1.8 Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &
labour for execution of work.
4.1.9 Bidder must own cable fault locator van / kit to identify cable fault location & HDD Machine
for push through work. If not, as an alternative, bidder should have out-sourced contract service
facility with such agency. For the same bidder must have to submit MOU (Memorandum of
Understanding) with such agency on Rs. 300/- non judicial stamp paper duly signed by respective
authorized representative and notarized. The registration and purchase details of equipment along
with MOU shall be submitted with the bidding document.
Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.
5 Lakhs, criteria stated at clause no. 4.1.2 & 4.1.3 shall not be applicable for New Bidders. Quantity
Allocation to new Agency up to 10% to 30 % of tender Amount/Quantity may be kept if tender
value more than Rs 5 lacs for ARC Tender .
4.2 Part-B: Commercial: For the purpose of this bid, the bidder shall meet the following minimum
criteria in past 7 years ending last day of month previous to the one in which bids are invited:
4.2.1 Similar Nature of Work: The bidder should have successfully completed or substantially
completed similar nature of work i.e. Under Ground Cable Laying Work for 11kV and above class
in last 7 years ending last day of month previous to the one in which bids are invited should be
either of the following:
The amount of work completed by bidder as per work completion certificate shall be considered.
i. (a) Experience in single completed work of projects execution not less than the amount
equal to 80% of the estimated amount of the project any under Public electrical
utility of Central or State Govt. in India / Government Sector / Power Utility
(Government or Private) / Power sector PSUs & Power Sector CPSUs / private
Developer under Option II as per applicable rates of Supervision Charges to DGVCL
& state DISCOMs along with submit Copy of Work Order (showing the statement
of quantity & amount in Rs.), work completion certificate (showing amount of
actual work completed and Invoice with GST) for the work completed before one
year and said system / project is performing satisfactorily as on submission of bid,
from respective authority / client. Preferably in the state of Gujarat or other state
utility/DGVCL in last 7 (Seven) years, ending last day of month previous to the
month in which tender is invited.
(b) The work experience of subcontract shall not be considered.
The Bidder shall submit the details of project/work executed invariably along with
its authentication i.e. work completion and performance certificate from the work
order (AT) issuing authority as per prescribed format for evaluation. The work
completion certificate and performance certificate issued by work order (AT)
issuing authority shall be considered for evaluation. The amount of work
completion certificate with GST shall be considered for evaluation.
ii. (a) Experience in two completed work of projects execution less than the amount
equal to 50% of the estimated amount of the project any under Public electrical
utility of Central or State Govt. in India / Government Sector / Power Utility
(Government or Private) / Power sector PSUs & Power Sector CPSUs / private
Developer under Option II as per applicable rates of Supervision Charges to DGVCL
& state DISCOMs along with submit Copy of Work Order (showing the statement
Signature of Tenderer Company’s Round Seal Page 5 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
of quantity & amount in Rs.), work completion certificate (showing amount of
actual work completed and Invoice with GST) for the work completed before one
year and said system / project is performing satisfactorily as on submission of bid,
from respective authority / client. Preferably in the state of Gujarat or other state
utility/DGVCL in last 7 (Seven) years, ending last day of month previous to the
month in which tender is invited.
(b) The work experience of subcontract shall not be considered.
The Bidder shall submit the details of project/work executed invariably along with
its authentication i.e. work completion and performance certificate from the work
order (AT) issuing authority as per prescribed format for evaluation. The work
completion certificate and performance certificate issued by work order (AT)
issuing authority shall be considered for evaluation. The amount of work
completion certificate with GST shall be considered for evaluation.
iii. (a) Experience in three completed work of projects not less than the amount equal to
40% of the estimated amount of the project any under Public electrical utility of
Central or State Govt. in India / Government Sector / Power Utility (Government or
Private) / Power sector PSUs & Power Sector CPSUs / private Developer under
Option II as per applicable rates of Supervision Charges to DGVCL & state DISCOMs
along with submit Copy of Work Order (showing the statement of quantity &
amount in Rs.), work completion certificate (showing amount of actual work
completed and Invoice with GST) for the work completed before one year and said
system / project is performing satisfactorily as on submission of bid, from
respective authority / client. Preferably in the state of Gujarat or other state
utility/DGVCL in last 7 (Seven) years, ending last day of month previous to the
month in which tender is invited.
(b) The work experience of subcontract shall not be considered.
The Bidder shall submit the details of project/work executed invariably along with
its authentication i.e. work completion and performance certificate from the work
order (AT) issuing authority as per prescribed format for evaluation. The work
completion certificate and performance certificate issued by work order (AT)
issuing authority shall be considered for evaluation. The amount of work
completion certificate with GST shall be considered for evaluation.
* However SITC/ Option -2 Bidders need to note that the labor of their work orders
alone will be consider for evolution evaluation against the qualified criteria for
determining eligibility. The labor potion of awarded work either need to be separately
shown in work order or certified in performance certificate from the client.
4.2.2 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the
previous financial year, of the bidder should be at least 30% of the estimated cost of the tender. In
this regard, separate notarized certificate from CA must be submitted.
4.2.3 Net-worth of the last Financial Year shall be positive.
Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover
for preceding year shall be considered subject to submission of provisional / audited certificate from
CA by the bidder.
Signature of Tenderer Company’s Round Seal Page 6 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
4.2.4 Separate EPF Code No. allotted by RPFC & last six months of current year EPF Challan paid
copy is required.
4.2.5 Details of Partners/Directors of the Firm/Company.
Partnership deed in case of Partnership Firm
Memorandum of Association & Article of Association in case of Company
4.2.6 GSTN Certificate & Permanent Account Number (PAN Card).
4.2.7 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under W.C. Act.
The contractor shall renew the same till completion of the contract.
4.2.8 Available Bid Capacity:
The bidder who fulfills the qualifying criteria mentioned above shall be qualified only if he
fulfills the requirement of bidding capacity i.e. sum of value of all contracts on hand plus
value of this bid should be less than twice the Average Annual Turnover of Last three financial
The bidder’s capacity shall be computed as shown below.
A = Sum of value of all contracts on hand in Rs.
B = Estimated cost of this bid in Rs
C = Average Annual Turnover of Last three financial years in Rs.
If; A + B < 2 X C then qualified, else disqualified.
For the same, bidder shall have to submit the details of works on hand as per attached Annexure–
Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.
5 Lakhs, criteria stated at clause no. 4.2.1, 4.2.3 & 4.2.8 shall not be applicable for New Bidders.
Quantity Allocation new be Agencies up to 10% to 30% of tender Amount/Qty may be kept if
tender more than Rs. 5laks for tender.
5 SCOPE OF WORK
5.1 Bidder has to maintain the records of allotted cable drum with actual cable length. Cable
length must be measured before laying. Cable joints are to be done as per requirement only
and length of cable must be utilized accordingly.
5.2 Cable is to be laid in trench as per instructions of Engineer-in-Charge. While the shortest
practicable route should be preferred, the cable route shall generally follow fixed
developments such as roads, foot paths etc. with proper offsets so that future maintenance,
identification etc. are rendered easy. Cross country run merely to shorten the route length
shall not be adopted. Cable route shall be planned away from drains and near the property,
especially in the case of LV/MV cables, subject to any special local requirements that may
have to be necessarily complied with. As far as possible, the alignment of the cable route
shall be decided after taking into consideration the present and likely future requirements
of other services including cables enroute, possibility of widening of roads/lanes etc.
Signature of Tenderer Company’s Round Seal Page 7 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Corrosive soils, ground surrounding sewage effluent etc. shall be avoided for the routes.
5.3 Laying of cable, testing and commissioning: Cable trench up to the depth of 1200 mm is to
be dug with width of 300/500 mm as mentioned in schedule (BOQ) / specification in any type
of soil. Spreading of sand at the bottom of the trench up to 100 mm before Lying of power
cable in the Centre of the trench. Spreading of another layer of to 100mm sand above laid
cable. Utmost care should be taken while loading / unloading and unwinding the cable
drums. Covering the cable with RCC half round hume pipe 30mm thick, 150mm inner dia.,
Back feeling the trench so as to make ground level as per original. Erection of 11 KV XLPE
cable on DP structure with fixing of polymer clamps, aluminum tags and with permanent
identification of each cable at top and bottom with permanent identification.
5.4 Whenever cables are laid along well demarcated or established roads, the LV/MV cables shall
be laid farther from the kerb line than HV cables. Cables of different voltages, and also power
and control cables shall be kept in different trenches with adequate separation. Where
available space is restricted such that this requirement cannot be met, LV/MV cables shall
be laid above HV cables. Where cables cross one another, the cable of higher voltage shall
be laid at a lower level than the cable of lower voltage.
5.5 Horizontal drilling without damage to surface road should not below 2 mtr from ground level
and putting HDPE/G.I pipe or any other pipe during the execution of U.G network (as per the
direction of Engineer-in-charge). The pipes shall be in conformity to the various relevant IS
codes and laying of 11 KV XLPE cable of different sizes as per site condition & instruction of
Engineer in charge. The detail map and excel sheet (hard copy & soft copy) indicating the
respective depth and distance from adjacent land mark for each segment for HDD is to be
submitted as per instructions of Engineer in charge.
5.6 Power and communication cables shall as far as possible cross each other at right angles. The
horizontal and vertical clearances between them shall not be less than 60cm.
5.7 Spare Cable ring near transformer center / DP structure to be provided for future work
having 1 meter and to be buried 1 meter in ground.
5.8 At transformer center; for providing termination cable along with pole structure erected
with GI / HDPE Pipe. GI / HDPE Pipe confirms to the specifications as per IS and amendment
thereof, should be buried 300mm below ground level and 2700mm above ground supported
on DP structure with polymer cleats. If any case, GI / HDPE Pipe cannot have buried in ground
level the same should be concreted at bottom level.
5.9 Supply and fixing of indoor / outdoor termination kit & Straight Joint Kit (Any make approved
by GUVNL & Its Subsidiaries Company) suitable for XLPE as per size of cable Shown in
schedule (BOQ).
5.10 Separate Earthing is to be provided using 25 x 3 mm GI Strip covered by uPVC pipe (Standard
Make) with earth enhancement powder for Outdoor Cable Box.
5.11 Supply and fixing of HDPE/DWC/G.I pipe or any other pipe during the execution of U.G
network (as per the direction of Engineer-in-charge). The pipes shall be in conformity to the
various relevant IS codes.
5.12 Cables under railway tracks shall be laid in spun reinforced concrete, or cast iron or steel
Signature of Tenderer Company’s Round Seal Page 8 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
pipes at such depths as may be specified by the railway authorities, but not less than 1m,
measured from the bottom of the sleepers to the top of the pipe. Inside railway station limits,
pipes shall be laid up to the point of the railway station limits, pipes shall be laid up to a
minimum distance of 3m from the centre of the nearest track on either side.
5.13 Contractor shall liable to get the approval from Electrical Inspector. After receiving the
approval of Electrical Inspector, system shall be charged in the presence of Engineer-in-
5.14 Liasoning for Preparation of site drawing and approval / NOC of Electrical inspector & other
local utilities like telecom networking, GAS, water, drainage, road authority, Maha Nagar
Palika, Nagarpalika etc. is in scope of contractor. The stipulated fees for getting the NOC /
way-leave / approval shall be paid by Bharuch City Division, after submission and verification
of adequate invoice / demand note from respective authority.
5.15 Liasoning with Western Railway Department and their respective competent authority. The
contractor shall acquire the necessary permission from the Railway Authority for carting the
cable and before handing over the cable for actual loading condition.
5.16 While working within railway boundary any damage to the railway infrastructure, asset and
/ or system shall be liable to the contractor. The contractor shall have to make the payment
of the damage as assessed by the railway authority.
5.17 The trench excavation and filling-in shall be so executed that all walls, roads, sewers, drains,
pipes, cables, structures, places and things shall be reasonably secured against risk of injury
and shall be carried out to the satisfaction of the authorities concerned. However, if any,
damages to existing services made, contractor shall arrange and pay for any necessary repair,
to make good the damages.
5.18 A pre-warning PVC yellow tap 8-inch-wide and 300 microns thick (LDPE) shall also be laid.
The warning tap shall be printed in RED Letter (In English as well as Gujarati) as “CAUTION:
11000/22000 VOLTS DGVCL CABLE” and to be placed at about 300 mm to 450 mm depth
from ground level along the route of cable to protect cable from mechanical injuries.
5.19 Route Markers are to be installed at every 50 / 100 meters length as per requirement,
specification and drawing. It should be put at bends, curves, road crossing etc. of cable route.
The marker should incorporate the following relevant information:
Division Name: Bharuch City Division/Sub Division
Voltage Class: 11/22 kV Cable
5.20 Empty drums are to be credited at Bharuch City Division’s respective stores at bidders cost
and risk after successful completion and execution of work. Otherwise recovery will be
imposed on bidder.
5.21 Work may be required to be executed in any 66/132/220KV Sub-Stations also.
5.22 Necessary shutdown for connection/jumper of UG cable with existing network will be
provided as per availability or convenience of the Bharuch City Division which shall be
acceptable to the contractor & contractor shall try to complete the work in minimum time.
Signature of Tenderer Company’s Round Seal Page 9 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
5.23 Construction of Transformer Structure / Double Pole Structure with provision of busbar /
connections / jumper must be as per standard with all required accessories like LA, Box and
5.24 The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting, Stringing
and Guarding must be done as per standard.
5.25 Dismantling of existing overhead HT line is in scope of contractor. The material which is
dismantled from site during the execution of work must be credited to respective Divisional
stores immediately after completion of work with complete inventory and measurement
details and length to weigh conversion calculations.
5.26 It is mandatory for the bidder to test the Main and Spare cable for continuous 72 Hrs at load
5.27 A caution board indicating “CAUTION – CABLE JOINTING WORK IN PROGRESS” shall be
displayed to warn the public and traffic where necessary.
5.28 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.
5.29 Any kind of the restoration work to be done by the Contractor during execution of the work.
5.30 In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to
take any Decision.
5.31 Bids not covering the above entire scope of works shall be treated as incomplete and shall
5.32 Bids containing deviations form will be considered as non-responsive.
5.33 Any other item not specifically mentioned in the specifications but which are required for
Erection, Laying, Testing, Commissioning and satisfactory operation of the Distribution lines
are deemed to be included in the scope of the specification unless specifically excluded.
6 STANDARD & REGULATION
The survey, engineering, design, manufacture, erection, cable laying and testing of the equipment’s
and material to be supplied shall comply with latest revisions of relevant Indian Standards or
equivalent IEC standards. In addition, the Indian Electricity Rules, Electricity Act 2003, CEA
Regulations, Statutory requirements of Central Govt., GERC and State Government of Gujarat
(applicable codes), shall also be complied with. Any complications arising out of it will be set right
by the bidder without any implication to DGVCL. The bidder shall submit his offer as per information
given in submission of Bid.
The bidder shall quote in the appropriate schedule of bid form on item rate / % above or below
basis. However, the financial evaluation will be done as per commercial clause 4.2. Prices quoted
Signature of Tenderer Company’s Round Seal Page 10 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
should be FIRM and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex- works
price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as applicable
Separately in price bid, which is a must.
If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly
specified with valid declaration & self-certified Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,
the rate (i.e. Price) mentioned in the price bid shall be final and any additional GST will have to be
borne by the Bidder himself. In no case additional amount towards GST or otherwise will be paid /
reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case
of Supplier / Contractor has opted for Composition Scheme under GST.
Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for
each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to
take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of
The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule). The price
bid submitted in physical mode shall not be considered.
The Bidder should invariably indicate the total unit end cost price considering all their costs /
calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost
components hidden / furnished elsewhere will not be considered and will be ignored out rightly.
Every bidder shall inform their GSTIN No.
8 AMENDMENT TO BID
At any time prior to the deadline for submission of bids, Bharuch City Division may, for any reason,
whether at its own initiative or in response to a clarification requested by a respective bidder,
modify the bidding documents by amendments.
The amendment will be notified on Websites only. Bharuch City Division will bear no responsibility
or liability arising out of noncompliance of the same in time or otherwise.
Such amendments, clarification etc. shall be binding on the bidders and will be given due
consideration by the bidders while they submit their bids and invariably enclose such documents as
a part of the bid.
The Tender Fee is payable as per following table, between the dates mentioned in Table No. 1, by
either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by
RTGS / NEFT / Online.
Sr. Tender Total Tender Fee
Estimated cost of Tender of GST in
No. Fees in Rs. in Rs.
1 Up to Rs. 1 Lacs As per DoP 18% As per DoP
Signature of Tenderer Company’s Round Seal Page 11 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
2 Above Rs. 1 Lacs and Up to Rs. 5 Lacs Rs. 500/- 18% Rs. 590/-
3 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 750/- 18% Rs. 885/-
4 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/- 18% Rs. 1180/-
5 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/- 18% Rs. 5900/-
Above Rs. 100 Lacs and Up to Rs. 500 18%
7 Above Rs. 500 Lacs Rs. 10000/- 18% Rs. 11800/-
The tender fee once paid for tender document will not be refunded under any circumstances or
not transferred to other bidder. In case of online payment, no physical document submission is
10 EARNEST MONEY DEPOSIT
The EMD payable as per following table. If the EMD amount is more than Rs. 3.0 Lakhs, it should be
paid either by RTGS / NEFT / Online or through Bank guarantee from any scheduled nationalized
bank decided by Government of Gujarat time to time. Otherwise it should be paid either in Cash (up
to Rs. 10,000/- only) at the office address specified in the tender document or by RTGS / NEFT /
Sr. No. Estimated cost of the item in tender EMD Amount in Rs.
1 Up to Rs. 5 Lacs 1% of the Estimated value of item.
2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/-
3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 20000/-
4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 40000/-
5 Above Rs. 50 Lacs and up to Rs.1 Crs. 80000/-
6 Above Rs. 1 Crs and up to Rs. 3 Crs. 1.20 Lakhs
7 Above Rs. 3 Crs and up to Rs. 5 Crs. 2.50 Lakhs
8 Above Rs. 5 Crs and up to Rs. 10 Crs. 3.00 Lakhs
9 Above Rs. 10 Crs and up to Rs. 20 Crs. 3.75 Lakhs
10 Above Rs. 20 Crs and up to Rs. 35 Crs. 7.00 Lakhs
11 Above Rs. 35 Crs and up to Rs. 50 Crs. 11.00 Lakhs
12 Above Rs. 50 Crs and up to Rs. 100 Crs. 12.00 Lakhs
13 Above Rs. 100 Crs and up to Rs. 200 Crs. 15.00 Lakhs
14 Above Rs. 200 Crs and up to Rs. 500 Crs. 35.00 Lakhs
15 Above Rs. 500 Crs. 50.00 Lakhs
Exemption in EMD will not allow.
In case of online payment, no physical document submission is required.
EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder
provides the contract Security Deposit and signs the contract agreement.
If the successful bidder fails to submit a Security Deposit within 15 days after the date of LOA of the
contract or fails to sign the contract agreement, then the EMD amount will be forfeited by DGVCL
without any notice or proof of damages etc.
Signature of Tenderer Company’s Round Seal Page 12 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the
award of the contract.
No interest will be payable by the Bharuch City Division on the above Deposit.
Validity of EMD (six) 6 months from the date of submission of bid for this Bid.
11 INFORMATION REQUIRED WITH THE PROPOSAL
The Bidders, along with his proposal, shall submit all the filled annexure given in Section of Annexure
& Appendix (Annexure of Qualification Information & Bank Guarantee).
The bids must clearly indicate the name of the manufacturer, the type and/or model of each
principal item of equipment proposed to be furnished and erected. The bid should also contain
drawings and descriptive materials indicating general dimensions, materials from which the parts
are manufactured, principles of operation, the extent of pre-assembly involved, major construction
equipment proposed to be deployed, method of erection and the proposed organizational
The above information shall be provided by the Bidder in the form of separate sheets, drawings,
enclosed etc. - Any bid not containing sufficient descriptive material to describe accurately the
equipment proposed may be treated as incomplete and hence rejected. Such descriptive materials
and drawings submitted by the Bidder will be retained by the Owner. Any major departure from
these drawings and descriptive material submitted will not be permitted during the execution of the
Contract without specific written permission of the Owner.
Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the
equipment or any other matter will not be considered.
Standard catalogue pages and other documents of the Bidder may be used in the bid to provide
additional information and data as deemed necessary by the Bidder.
The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and
materials which will be required for the purpose of erection of equipment and materials supplied
under the Contract.
In case the ‘Proposal’ information contradicts specification requirements, the specification
requirements will govern, unless otherwise brought out clearly in the technical commercial
deviation schedule.
The materials should be offered strictly confirming to ISS/BIS/Bid specifications given in the Bid. If
the Bidder’s desires to quote with any technical deviation they should specifically quote the
deviation and the ISS/BIS numbers in the body of the Bid itself under the Annexure VII of e-Bid only.
If technical deviations furnished by the Bidder are not agreeable to Bharuch City Division, the offers
may be ignored. However, it will be solely at Bharuch City Division discretion to consider the
technical deviation OR not for considering the Bidder. No correspondences of the Bidder after
opening of the bid will be entertained in this matter.
12 DELAYED AND LATE BIDS
Signature of Tenderer Company’s Round Seal Page 13 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
No Bid shall be accepted/opened in any case which are received after due date and time of the
receipt of Bid irrespective of delay due to postal services of any other reasons and company shall
not assume any responsibility for late receipt of Bid. Any correspondence in the matter will not be
13 REJECTION OF BID
The Bidders is expected to examine all instructions, terms, conditions, schedules and other details
called for in this specification and keep himself fully informed about all which may, in any way, affect
the work, or cost thereof. Failure to furnish the required information or submission of Bid not as per
the specification will be at the Bidders risk may result in rejection.
The offer is liable summarily rejected if it contains:
Deviation / Addition / Alternations / Omissions in bidding schedules.
Deviation and contradictions to the terms and conditions specified in this Bid.
14 DGVCL’S RIGHT
The DGVCL reserves the right to terminate this contract or part thereof at any time during its
tendency without giving notice of Termination or the reasons thereof.
The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall
be ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal
DGVCL reserves the right to split the contract into two or more bidders. In such cases, the term for
completion period will be negotiated and reduced proportionate to the order quantity/value.
In case of any doubt or interpretation of the terms and condition, the decision of the
SUPERINTENDING ENGINEER, CIRCLE OFFICE, DGVCL will be final and binding upon the Bidders and
no dispute in this regard will be entertained.
DGVCL reserves the right to accept any bid or reject any or all Bids or cancel /withdraw RE
INVITATION to bid without assigning any reason. Such decision of the DGVCL shall not be subject to
question by any Bidders and the DGVCL shall bear no liability whatsoever for such decision.
15 LANGUAGE OF THE BID
All information in the bid shall be in English. Information in any other language shall be accompanied
by its translation in English. Failure to comply with this may disqualify a bid. In the event of any
discrepancy in meaning, the English language copy of all documents shall govern.
16 SIGNATURE OF BIDDER
The bid must contain the name, residence, address and place of business of the person or persons
making the bid and must be signed and sealed by the bidder with his usual signature. The name of
all persons signing should also be typed or printed below the signature.
Signature of Tenderer Company’s Round Seal Page 14 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Bids by corporation/ company must be signed with the legal name of the corporation/ company by
the President, Managing Director or by the Secretary or other person or persons authorized to bid
on behalf of such corporation/ company in the matter.
A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary',
'or other designation without disclosing his principal will be rejected.
Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished
The Bidder's name stated on the Bid shall be exact legal name of the firm.
Erasures or other changes in the bid documents shall be over the initials of the person signing the
17 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS & SPECIFICATIONS
Bidder is required to carefully examine all the Bid Documents, Technical Specifications and Bid
Drawing, Commercial Terms & Condition or any other terms & conditions and fully inform himself
as to all the conditions and matters which may in any way affect the Work or the cost thereof. If any
Bidder finds discrepancies or omissions in the specifications and documents or is in doubt as to the
true meaning of any part, he shall at once request in writing for an interpretation/clarification by
the Bharuch City Division. The Bharuch City Division will issue interpretation and clarifications if
Verbal clarifications and information given by the Bharuch City Division or his employee(s) or his
representative(s) shall not in any way be binding on the Bharuch City Division.
18 PRICE BASIS CURRENCY AND PAYMENTS
Bidder shall indicate bid prices in Indian Rupees only.
19 EFFECTS AND VALIDITY OF BID
The bid should be kept valid for a period of 180 DAYS from the date set for opening of the technical
Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days from the date
of opening of the technical bid. The Bidders shall not be entitled during the validity of bid, to revoke
or cancel bid or vary any term thereof. In case of bidder revoking or canceling his bid or varying any
term in regard thereof, the bidder's earnest money deposit shall be forfeited by the Owner.
20 EVALUATIONS AND COMPARISION OF BIDS
Generally, the bids received and accepted will be evaluated by the Bharuch City Division Team.
The Owner will examine the Bid to determine, whether they are complete, whether they meet all
the conditions of the Contract, whether required Tender fee, Bid EMD and other required
documents have been furnished, and whether the Bids are generally in order. Any Bid not fulfilling
these requirements shall be rejected.
Signature of Tenderer Company’s Round Seal Page 15 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
The technical eligibility will be decided upon evaluation as per clause 4.1. The Owner will evaluate
commercial and technical Bids are found responsive as per the conditions of the Bid.
No additional payments shall be made for completion of any contractual obligation beyond the
quoted prices. If the Bidder does not accept the correction of errors if any, its Bid shall be rejected
and its Bid security may be forfeited.
Documents submitted by the contractor shall be crosschecked /verified by the Bharuch City Division
team at any stage of the contract period.
Bidder does not anticipate change in the ownership during the proposed period of work.
21 ARITHMETICAL ERRORS
Arithmetical errors will be rectified on the following basis: If there is a discrepancy between words
and figures, the amount in words will prevail. If there is discrepancy between the unit price and the
total price which is obtained by multiplying the unit price and quantity, or between sub-total and
the total price, the unit or sub-total price shall prevail, and the total price shall be corrected. In case
of discrepancy between sub-total price obtained by adding various prices in the schedule and the
sub-total price indicated for that particular schedule, the sub-total obtained by addition of various
arithmetically corrected prices would be considered for evaluation.
However, the Bharuch City Division shall be entitled to award the contract at the lowest of the prices
arrived at from various schedules, identified for that purposes, in the bid proposal sheets. If the
bidder does not accept the correction of the errors as above, his bid will be rejected.
22 AWARD OF CONTRACT
Notification of award of contract will be made in writing to the successful bidder by the Bharuch
The contract will be awarded to the best qualified and responsive bidder offering the lowest
evaluated bid in conformity with requirements of these specifications and documents and Bharuch
City Division shall be the sole judge in this regard and subject to the provisions of these instructions
to bidders and other terms and conditions detailed out in these documents and specifications. A
responsive bid is one which accepts all terms and conditions of these specifications and documents
without any modifications.
The Owner shall not be bound to accept the lowest or any Bid and reserves to itself the right of
accepting the whole or a portion of any of the Bid as it may deem fit, without assigning any reason
thereof. The Owner reserves the right to accept or reject any bid, and to annul the bidding process
and reject all bids at any time prior to award of contract, without thereby incurring any liability to
the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the
grounds for the Owner's action.
Any approach/canvassing etc. official or otherwise by the bidder or his/their representative/agent
to influence the consideration of their Bid shall render the Bid liable to summary rejection. In the
Signature of Tenderer Company’s Round Seal Page 16 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
case of there being a number of bidders quoting same rates thereby forming a cartel to jack up the
prices, the SBD’s of such bidders shall be summarily rejected.
The Owner reserves the right to vary the quantity of any of the spares and/or delete any items of
spares altogether at the time of Award of Contract.
23 Notification of Award
Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in
writing, that its bid has been accepted. The notification of award will constitute the formation of
The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification of
award in accordance with above, requests in writing the grounds on which its bid was not selected.
24 Signing the Contract Agreement
At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the
Bidder will prepare the Contract Agreement provided in the Bidding Documents, incorporating all
agreements between the parties. The Contract Agreement shall be prepared within Fifteen (15) days
of the Notification of Award and the successful Bidder and the Owner shall sign and date the
Contract Agreement immediately thereafter.
25 PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD
The successful bidder should be paid Performance Guarantee towards execution period within
days after issuance of LOA for an amount equal to 5% (Five Percent) of the total Contract Value
towards faithful performance of the Contract in accordance with the terms and conditions specified
The Performance Guarantee is payable as for the option of Bharuch City Division by:
(a) If Performance Guarantee amount is less than Rs. 1 Lakh, it shall be paid either by
RTGS/NEFT/Online Only.
(b) Otherwise it shall be paid either by Bank Guarantees of specified Banks as notified by Finance
Department of Government of Gujarat time to time in this regard.
In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before
the expiry of the validity date failing which Bharuch City Division will encash the Bank Guarantee.
The Performance Guarantee will be returned to the Contractor without any interest after
completion of guarantee period.
NOTE: The supplier may submit single or separate Bank Guarantee, to cover execution period and
Guarantee period, equivalent to higher of Two Bank Guarantees i.e Security Deposit and
Performance Guarantee as mentioned in Clause No: -25 and 26 of tender’s terms and condition
mentioned in Instructions to Bidders.
It should be valid till the completion of Guarantee / Warrantee period including additional one
month; i.e. total duration of Bank Guarantee will be from twelve months of Date of Work Order plus
twelve months of Warrantee period plus additional 1 months.
Signature of Tenderer Company’s Round Seal Page 17 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
However, in case of the delay in execution, the contractor shall have to extend such Bank Guarantee
The Contractor shall guarantee in accordance with the Contract documents and free from defects
in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE Pipes etc. and
workmanship for a period of twelve (12) calendar months from date of completion of sub work
order by contractor. For the same, sticker must be provided incorporating Date of Installation and
due date of guarantee on materials used by Successful Bidder.
27 INDEMNITY BOND
The successful bidder will have to give indemnity bond to Bharuch City Division against any possible
claim of compensation for damage to Contractor’s equipment or staff or any of third parties during
the execution of work as per attached format.
27 JURISDICTION OF CONTRACT
The laws applicable to the contract shall be the laws in force in India. The courts of __________ shall
have exclusive jurisdiction in all matters arising under this contract.
28 COMPLETION PERIOD
The execution of this contract shall be completed within 12/18/24/36 months after commencement
period of 30 days from the date of letter of acceptance (LOA).
The concern field office of Bharuch City Division / Bharuch Circle will issue sub work order as a part
of Contract as per requirement. The work completion period of each sub work order will be decided
by concern Engineer-in-Charge from the date of issue of sub work order.
The work completion period of all sub work orders cannot exceed the total period of original work
The completion date will be deemed to be the date on which all works of the sub work orders are
demonstrated to be completed in all respects as per the terms and conditions of this contract to the
satisfaction of the DGVCL / Engineer.
Successful bidder has to submit technical specification & drawing for HDPE Pipes, Indoor & Outdoor
termination kits, Joint Kits etc. for necessary approval during commencement period for the
material he wishes to utilize actually.
29 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS
A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead to
anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder found to have
a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest
with one or more parties in this bidding process, if:
Signature of Tenderer Company’s Round Seal Page 18 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
a) they have proprietor/ partner(s)/ Director(s) in common; or
b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;
c) they have the same legal representative/ agent for purposes of this bid; or
d) they have relationship with each other, directly or through common third parties, that puts
them in a position to have access to information about or influence on the bid of another
e) bidder participates in more than one bid in this bidding process. Participation by a bidder in
more than one Bid will result in the disqualification of all bids in which the parties are
involved. However, this does not limit the inclusion of the components/ sub-assembly/
assemblies from one bidding manufacturer in more than one bid.
f) in cases of agents quoting in offshore procurements, on behalf of their principal
manufacturers, one agent cannot represent two manufacturers or quote on their behalf in
a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.
There can be only one bid from the following:
1. The principal manufacturer directly or through one Indian agent on his behalf; and
2. Indian/ foreign agent on behalf of only one principal.
g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design
or technical specifications of the contract that is the subject of the Bid;
h) in case of a holding company having more than one independently manufacturing units, or
more than one unit having common business ownership/ management, only one unit should
quote. Similar restrictions would apply to closely related sister companies. Bidders must
proactively declare such sister/ common business/ management units in same/ similar line
i) Bidder shall not act in contravention/ violation to the provisions of competition act, as
amended from time to time.
Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have
conflict of interest with other bidders, as above.
If, the Company during the procurement process, observes or suspects any activity on the part of
bidders or obtains any knowledge which indicates the existence of cartel formation amongst the
bidders or apprehends the possibilities of cartel as defined under The Competition Act, 2002, the
Board of the Company being a government Company involved in public procurement work, reserve
all rights to allot quantities to such bidders, who are not part of the cartel, in any manner deemed
fit in the interest of the Company without assigning any reason thereof.
Besides the above the purchaser Company, may initiate actions under the Competition Act/ other
laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.
Signature of Tenderer Company’s Round Seal Page 19 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
GENERAL INFORMATION ABOUT THE BIDDER
(To be completely filled by the bidder)
1. Name of the Bidder
2 Postal Address
4 e-mail address & URL
Type of Company
Attach Proof of Company Registration
Proprietorship/ Partnership/ Private
5 along with a copy of the Partnership
Limited/ Public Limited
Deed/ Article of Association and
Memorandum of Understanding
Name and designation of the
representative of the Bidder to whom
all reference shall be made to
expedite technical co-ordination.
7 Office Address
Stores Address where materials
issued by Bharuch City Division will be
Store Documents to be submitted
(Rental/ Bharuch City Division)
10 Office Telephone/Fax no.
11 Office e-mail address
12 Permanent Account Number(PAN),
15 Electrical Contractor/Labour License No.
Signature of Tenderer Company’s Round Seal Page 20 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Insurance Policy No. and for nos. of Nos. of Labours Insured in this
Labours in the name of bidder policy
17 Adhaar Card No.(Optional)
It is certified that the information provided above is true to the best of my knowledge and belief. If
any information found to be concealed, suppressed or incorrect at later date, our tender shall be
liable to rejected and our company debarred from executing any business with DGVCL.
SECTION 2: GENERAL CONDITION OF CONTRACT
The "OWNER" shall mean the Dakshin GUJARAT VIJ COMPANY LIMITED, having its Circle / Bharuch
City Division office at Bharuch, Gujarat, India.
The "Contractor" / Successful Bidders shall mean the Bidders; whose Bid has been accepted by the
Bharuch City Division for award of the contract and shall include his authorized representatives.
The "Engineer-in-Charge" shall mean the authorized officer of the Bharuch City Division to act as
Engineer-in- Charge to supervise the work – for the purpose of the contract.
The "Specification" shall mean the Bid forming a part of the contract along with Performa, schedules
The "Order" shall mean the official letter issued by the Bharuch City Division, informing the bidder
that his Bid has been accepted.
The "Contract" shall mean the agreement to be entered into by the Bharuch City Division with the
contractor and shall include the commercial technical and general conditions, schedules, drawings
and any other conditions specifically agreed between the parties forming a part of the contract.
The "EMD" shall mean Earnest Money Deposit.
The "Contract Value" shall mean the total amount indicated in the contract agreement as per order
The "Contract Value" shall mean the total amount indicated in the contract agreement as per order
placed by the Bharuch City Division and calculated from the quantities indicated in the Bid.
The "Completion Period" shall mean the period starting from the date of issue of "Order" and
required to complete the work in all respect.
The "Similar Work" shall mean activities to carry HT / LT underground cable laying network with
terminations for Distribution System.
“Inspector” shall mean the any person nominated by Bharuch City Division from time to time to
inspect the works under the contract and/or duly authorized representative of the Bharuch City
“Letter of Award” shall mean the official notice issued by the Bharuch City Division notifying the
contractor that his bid has been accepted.
“Date of Commencement” is the date when LOA placed by the Owner.
“Date of Contract” Shall mean the date on which Letter of award has been issued.
“Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall
mean calendar day or days of 24 hours each.
“A Week” shall mean the continuous period of seven days.
'Commissioning' shall mean integrated activity covered under 'Pre-commissioning Operation',
'Initial Operation', 'Trial Operation' and carrying out 'Performance Tests'.
HT means High Tension
U/G means Under Ground.
Signature of Tenderer Company’s Round Seal Page 21 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
“New Bidder” shall mean the bidders who are participating without qualification criteria mentioned
under Section 1 Instructions to bidders Clause No. 4 Qualifying Criteria and remaining bidders in line
with the same clause will be considered as an “experienced / regular bidders”.
The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc., and
any other taxes that may be levied in accordance with the laws and regulations.
2.1 The successful bidder shall be deemed to have carefully examined all the papers,
drawings, etc. attached & if has any doubt as to the meaning of any portion of any
condition / specification, etc. he shall before signing the contract submit the particulars
thereof to Bharuch City Division in order that such doubts are removed.
2.2 The successful bidder shall not, without the consent in writing of Bharuch City Division,
transfer, assign or sublet the work under this contract or any substantial part thereof to
any other party.
2.3 Notices, Statements and other communications sent by Bharuch City Division through
registered post or telegram or telex or any other way of communication to the successful
bidder at his specified address shall be deemed to have been delivered to the successful
Bidder. The work shall be carried out by the successful bidder with prior approval of
Bharuch City Division. Work carried out without Bharuch City Division’s approval shall
not be accepted and the DGVCL shall have right to reject it and to recover the cost from
the successful bidder. He will be liable against all losses, expenses or claims arising in
connection with the death of or injury to any person employed by the successful bidder
or his subcontractors for the purposes of the Works.
2.4 The successful bidder shall be responsible for any damage to the equipment during
transit due to improper or inadequate packing, handling, loading and unloading. The
cases containing easily damageable material shall be very carefully handled. Adequate
protection must be provided for outdoor storage at site in tropical humid climate,
wherever necessary. The successful bidder without any extra cost shall supply any
material found short inside intact store area.
2.5 If the successful bidder neglects to execute the work with due diligence and expedition
or refuses or neglect to comply with any reasonable orders within two days’ notice given
in writing to the successful bidder and if he fails to comply with the notice, then in such
a case Bharuch City Division shall be at liberty to get the work or any part of it, executed
through any other agency/Bidder in the manner and on the terms it thinks proper. If the
cost of executing the work as aforesaid shall exceed the balance due to the Bidder, and
the Bidder fails to make good the deficiency, Bharuch City Division may recover it from
the Bidder in any lawful manner.
2.6 Bharuch City Division shall have at all reasonable time access to the works being carried
out by the Bidder under this contract and stores where material issued by Bharuch City
Division is stored. All the works shall be carried out by the Bidder to the satisfaction of
Bharuch City Division.
2.7 The quantities mentioned in the accompanying schedule B are only approximate same
may decrease or increase. The Bharuch City Division reserves the right for revising or
omitting any of the quantities. The actual work executed by the successful bidder will
be calculated at the rate given in the contract schedule of the rates binding to the
successful bidder.
2.8 No higher rate or revised rate will be application for the work, if work is held-up/closed
due to whatever so reasons.
2.9 Price shall not be changed subject to any upward/downward revision on any account
Signature of Tenderer Company’s Round Seal Page 22 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
whatsoever through the period of contract.
2.10 All other general terms and conditions as prevailing in the Bharuch City Division shall be
applicable to this work contract.
2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge
and for execution of the works.
2.12 Either successful bidder or successful bidder’s authorized person should contact our
Engineer In Charge as well as Division Office, Bharuch city. daily for the availability
of materials required for this work, failing to which this work order shall be terminated
without giving any notice.
2.13 The successful bidder has to maintain site register covering all aspects of material
received/utilized/dismantled for day to day work and has to obtain signature of Engineer
2.14 In case of any dispute doubt, the decision of Executive Engineer Bharuch City Division
shall be unchallengeable and final, which will be binding to the contractor.
2.15 The successful bidder will be solely responsible for any accident/damage either to
equipment or any human being during the time of execution of work.
2.16 The successful bidder will have to make his own arrangement for required all kinds of
tools, tackles, required for the execution of work.
2.17 The cost of damages, if any will be recovered from the successful bidder’s bill. The
assessment of which will be done by Engineer In Charge in consultation with division
office, and his sole discretion and his decision shall be binding to the successful bidder
and shall be considered as final and unchallengeable.
2.18 The successful bidder will have to complete entire work, as mentioned in Schedule-B of
contract awarded to him, as per directive and instruction of Engineer In Charge. If he
fails to do so entire work will be carried out at the risk and cost of Contractor.
2.19 The contractor must engage sufficient knowledgeable person round the clock,
exclusively for execution of work.
2.20 Specification in any items mentioned in tender are subject to change without any prior
notice and binding to the contractor.
2.21 The DGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all
relevant Govt. Authorities from the bill.
2.22 If the work is required to be carried out during fix outage then the successful bidder has
to deploy adequate man power, material, tools etc. well in advance and has to complete
the entire work during this specific outage period only, failing to which Company shall
be at liable to deduct the amount of revenue loss due to prolong outage.
2.23 The tender includes all minor accessories and items of work which may not have been
specifically mentioned in the specification / Schedule etc. but are essential for
completion of work. The contractor will not be eligible for any extra payment in respect
of such minor accessories and item of work.
2.24 The successful bidder shall not refuse to execute the work order at any time and it will
be his sole responsibility to execute and complete this work as per the instruction of
Engineer in Charge.
2.25 The successful bidder has to carry out all the works in accordance with revised and latest
provision under I.E. Rule Act made there under and as per instruction of Engineer in
2.26 All the materials issued by Bharuch City Division shall be transported to the work site on
same day and to be preserved in safe custody failing to which DGVCL shall initiate Police
action. Similarly, as per instruction of Engineer in Charge, you have to credit the material
at Bharuch City Division store without any loss of time failing to which DGVCL shall
Signature of Tenderer Company’s Round Seal Page 23 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
initiate Police action.
2.27 Any delay causing extension of outages shall be successful bidder’s responsibility and
appropriate amount (in term of Rupees) as decided by Superintending/Executive
Engineer, Bharuch Circle/ Bharuch City Division shall be recovered from successful
bidder’s bill as a penalty with applicable GST.
2.28 No tools, tackles, manpower, crane facilities etc. will be provided by the Bharuch City
2.29 The contractor has to follow all labour laws, safety rules and regulations. The Bharuch
City Division does not take any responsibility in case of accident or injury to the workers.
The safety, security of men, materials and equipment shall be sole responsibility of the
2.30 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and
that of local body is a must condition for the successful bidder.
2.31 The contractor shall be responsible for breakages, losses and a theft of material during
transit or erection after the materials issued from the stores till the completion of work
and is taken over by the Bharuch City Division.
2.32 As regard damages to the materials, equipment, successful bidder himself will be
responsible. If there is any compensation to be paid in respect of “WORKMAN”
Compensation Act or any other statutory provisions, the same will be paid by contractor
directly. If he thinks fit, he may take necessary insurance covering at his cost.
2.33 The competent authority can delete any item in schedule of the tender if he feels that
the rate quoted by the contractor for the item is abnormally high when compared to the
estimated rates.
2.34 The erection work should be carried out according to the specification as per
instructions and programmed laid out by the Engineer in charge. Contractor has to
ensure safe shifting and erection of all accessories / equipment as per standard norms.
2.35 The Bidder shall not display the photograph of the work and shall not take advantage
through publicity of the work without written permission of Bharuch City Division.
2.36 Under the Contract, the Contractor shall be responsible for loss or damage to the line
and Electrical Equipment until the successful completion as defined elsewhere in the Bid
2.37 All demurrage, wharf age and other expenses incurred due to delayed clearance of the
material or any other reason shall be to the account of the Contractor.
2.38 The law applicable to the contract shall be the laws in force in India. The courts of
_________ shall have exclusive jurisdiction in all matters arising under the contract.
2.39 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded value
of work and valid for the entire duration of the work including extending period of work,
if any. The contractor shall provide to the Owner, copy of insurance policies and
documents taken out by him, in pursuance of the contract, immediately after such
insurance coverage. If the contractor fails to effect and keep in force insurance, as per
the term of contract, the Owner may effect and keep in force such insurance and pay
such premium or premiums as may be necessary for that purpose and from time to time
deduct the amount so paid by the Owner as aforesaid, from any money due or which
may be come due to the contractor, or recover the same as debit due from the
2.40 The contractor shall be responsible for preparing all claims and make good for all
damages or Loss by way of repairs and or replacement of portion of any works damaged
or lost. The transfer of title shall not in any way relieve the contractor of his
responsibility during the period of contract including the defect liability period.
Signature of Tenderer Company’s Round Seal Page 24 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
2.41 The contractor shall abide by the local laws and regulations governing labour and
applicable from time to time. During continuance of the contract the contractor shall
abide at all times by all existing labour enactments and rules made their under,
regulations notification and byelaws of State and Central Govt. of Local authority and
any other labour law (including rules, regulations bylaws that may be passed or
notifications that may be issued under any labour in future either by the state or the
central govt. or the local authority)
2.42 Nothing shall be paid for any loss or damage done due to rains, floods, or any other act
of God during the execution period, trial run & defect liability period. The payment shall
be made only for material/works acceptable to the Department.
2.43 Material purchased in excess shall not be measured and paid for and if not removed
from the site within one month after completion of work, the material shall become the
property of DGVCL and no claim on this account shall be entertained.
2.44 The contractor shall provide suitable measuring equipment /arrangement at site for
checking of various material supplied by him.
2.45 In case of duplicity/variations/contradiction of terms and condition in the printed Bid
documents and special terms and conditions, the terms and conditions mentioned in
the special terms and conditions shall prevail.
2.46 The Owner reserves the right of modification of layout plans, if found necessary, before
actual execution of work even after designing the same, nothing extra shall be payable
to the firm for these changes in the layout plan.
2.47 Contractual agency shall bear the cost of repairing the damages of other utility services
like water, telecom, road or sewerage during excavation of electrical cable trench.
Suitable measures to be adopted during road crossing and cutting of metaled portion of
the road including taking prior permission from the concerned department. Bharuch City
Division will not involve in the coordination with the other utility services although for
the sake of the progress of the project they may take initiatives.
3. ENGINEER-IN-CHARGE'S REPRESENTATIVE
(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-charge
to deal with all the matters related to the execution and operation of contract.
(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking of
the operation of the contract in respect of quality, testing, and measurement of works either directly
or through a separate agency or both.
(iii) The Engineer-in-charges representative may appoint any number of persons to assist the
Engineer-in- Charges Representative in carrying out of his duties. He shall notify to the contractor
the names, duties and the scope of authority of such persons. Such assistants shall have no authority
to issue any instructions to the contractor save in so far as such instructions may be necessary to
enable them to carry out their duties and to `secure their acceptance of materials plants or
workmanship as being in accordance with the contractor, and any instructions given by any of them
for those purpose shall be deemed to have been given by the Engineer-in-charge's Representative.
4 GENERAL OBLIGATIONS
4.1 Contractor's general responsibilities
The contractor shall with due care and diligence (to the extent provided in the contract) execute
and complete the work and remedy any defects therein in accordance with the provisions of the
contract. The contractor' shall provide all supervisory, labour, materials, plant, construction
equipment and all other things, whether of temporary or permanent nature, required in and for
Signature of Tenderer Company’s Round Seal Page 25 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
such design, execution, completion and remedying of any defects, so far as the necessity for
providing the same is specified in or is reasonably to be inferred from the contract. The contractor
shall provide the same in specified form which is reasonably to be inferred from the contract. The
contractor shall promptly notify the Owner and the Engineer-in-charge of any effort, omission, fault
or any other defect in the design or specifications for the work which he discovers when reviewing
the contract documents or in the process of execution of the works. The contractor shall take the
full responsibility for the adequacy, stability and safety of all site operations and methods of
construction, provided that the contract shall not be responsible (except as stated hereunder or as
may be otherwise agreed) for the specification of works, not prepared by the contractor. Whereas
this contract expressly provides that all of the components of this work shall be designed by the
contractor, he shall be fully responsible for all the works, notwithstanding any approval by the
Engineer-in-charge.
4.2 Inspection of site
The contractor shall deem to have inspected the site and examined its surroundings and collected
information available in connection therewith and to have satisfied himself (so far as is practicable,
having regard to considerations of cost and time, at his own responsibility and expense) before
submitting his bid, as to:
(a) the form and nature thereof, including the sub surface conditions
(b) the hydrological and climatic conditions
(c) the extent and nature of work, labour and materials necessary for speedy execution of the works,
their availability and other related matters and remedying of any defects therein, and
(d) The means of access to the site and accommodation he may require. And in general, shall be
deemed to have obtained all necessary information as above mentioned, as to risks, contingencies
and all other circumstances which may influence or affect his bid.
4.3 Sufficiency of Bid
The contractor shall be deemed to have satisfied himself as to the correctness and sufficiency of the
Bid and of the rates and prices stated in the bill of quantities all of which shall except in so far as it
is otherwise provided in the contract, cover all his obligations under the contract (including those in
respect of the supply of good, materials, plant or services) and all matters and things necessary for
the proper execution and completion of the works and remedying of any defects therein. The rate
quoted against each item or work shall be for the complete finished item of work and shall be
inclusive of all taxes duties and all cost and expenses which may be required in and for execution
and full protection of the work as described together with all general risks/liabilities and obligations
set forth or implied in the documents on which the Bid is based. The rates quoted against each item
in the bill of quantities shall be deemed to cater for all minor constructional details which are not
specifically mentioned, but are fairly and obviously intended and are essential for the full and final
completion of works and the contractor is not entitled to make any extra claim on this account.
4.4 Work to be in accordance with contract
Unless it is legally or physically impossible, the contractor shall execute and complete the works and
remedy any defects therein in strict accordance with the contract to the satisfaction of the Engineer-
in-charge. The contractor shall comply with and adhere strictly to the Engineer-in-charge's
instruction on any matter, whether mentioned in the contract or not, touching or concerning the
work. The contractor shall take instructions only from the Engineer-in-Charge or from the Engineer-
in-charges representative.
4.5 Engineer-in-charge at Liberty to Object
Signature of Tenderer Company’s Round Seal Page 26 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
The Engineer-in-charge shall be at liberty to object to and require the contractor to remove
forthwith from the works any persons provided by the contractor who, in the opinion of the Owner/
Engineer-in- charge, misconducts himself or is incompetent or negligent in the proper performance
of his duties, or whose presence on site is otherwise considered by the Engineer-in-charge to be
undesirable, and such persons shall not be again allowed upon the works without the consent of
the Engineer-in-charge. Any person so removed from the works shall be replaced as soon as
4.6 Setting out
The contractor shall be responsible for:
(a) The accurate setting out of the works in relation to original points, lines and levels, of reference
given by the Engineer-in-charge in writing based on approved survey data.
(b) The correctness of the position, levels, dimensions and alignments of all part of the works.
(c) The provision of all necessary instruments, appliances and labour in connection with the forgoing
responsibilities, if, at any time during the execution of the works any error appears in the position,
levels, dimensions or alignment of any part of the works the contractor on being required to do so
by the Engineer-in-Charge, shall at his own cost rectify such error to the satisfaction of Engineer-in-
Charge, unless such error is based on incorrect data supplied in writing by the Engineer-in-Charge.
(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in any
way relieve the contractor of his responsibility for the accuracy thereof and the contractor shall
carefully protect and preserve all bench marks sight - rails, pegs and other things used in setting out
4.7 Safety, Security and Protection of the Environment
The contractor shall throughout the execution and completion of the works and the remedying of
any defects therein;
(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so far
as the same is under his control) and the works (the same are not completed or occupied by the
Owner) in an orderly state appropriate to the avoidance of danger to such persons.
(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching, when
and where necessary or required by the Engineer-in-Charge or by any duly constituted authority,
for the protection of the works or for the safety and convenience of the public or others.
(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage or
nuisance to persons or to property of the public or others resulting from pollution, noise or other
causes arising as a consequence of his methods or operation. In case of the failure on the part of
the contractor on above accounts, the consequences of the same shall be borne by the contractor.
Alternatively, the Engineer-in-Charge may take reasonable steps to comply with the above at the
risk and cost of the contractor.
4.8 Care of works
The contractor shall take full responsibility for the care of the works and materials and plant for
incorporation therein from the commencement date until the date of issue of the taking over
certificate for the whole of the works, when the responsibility for the said care shall subject to pass
to the Owner provided that;
(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works, the
contractor shall cease to be liable for the care of that section or part from the date of issuing of the
taking over certificate, when the responsibility for the care of that section shall pass to the Owner,
Signature of Tenderer Company’s Round Seal Page 27 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(b) The contractor shall take full responsibility for the care of any outstanding works and materials
and plant for incorporation therein he undertakes to or is otherwise required to finish during the
defects liabilities period along with the defects if any until such outstanding works have been
4.9 Responsibility to Rectify or Damage
If any loss or damage happens to the works or any part thereof, or materials or plant for
incorporation therein, during the period for which the contractor is responsible for the care thereof,
from any cause whatsoever, other than the risks defined in sub clause 5.11 of Instructions to Bidder,
the contractor shall at his own cost, rectify such toss or damage so that the works confirm in every
respect with the provision of the contract to the satisfaction of the Engineer-in-Charge.
4.10 Owner’s Risks
(a) The Owner's risks are;
1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.
2) Rebellion, revolution, insurrection or military or usurped power or civil war.
3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or
supersonic speeds.
(b) Loss or damage due to the use or occupation by the Owner of any section of part of the
works except as may be provided for the contract.
(c) Any operation of the forces of nature (in so far as it occurs on the site) such as earthquakes,
tornado, lightening and unprecedented floods etc. against which an experienced contractor
could not reasonably have been expected to take precautions.
All fossils, coins, articles of value or antiquities and structures and other remains or things of
geological or archaeological interest discovered on the site of the works shall be deemed to be
absolute property of the Owner and the contractor shall take reasonable precautions to prevent his
workmen or any other person from removing or damaging any such article or thing and shall
immediately upon discovery thereof and before removal, acquaint the Engineer-in-Charge or
Engineer-in-Charge's representative of such discovery and carry out the Engineer-in-Charge
instructions for dealing with the same.
4.12 Underground works
During excavation if existing underground network are noticed and the same is needed to be
removed / relocated, the cost of removal / relocation shall be determined by the Engineer-in-
Charge, on the basis of awarded rate of contract or SOR rate of DGVCL / State Government / Central
Government Utilities and reimbursed to the contractor after getting approval of AT as per DOP of
DGVCL. Other than power utility, Engineer – in – Charge shall inform concerned stakeholders for
relocating the same.
4.13 Taking Over
Upon successful Trial – Operation of the Facilities or any part thereof, the Owner shall issue to the
Contractor a Taking Over Certificate as a proof of the acceptance of the Facilities or any part thereof.
Such certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by
the terms and conditions of Contract after issue of such certificate. If within twenty-one (21) days
after receipt of the Contractor's notice, the Owner fails to issue the Taking Over Certificate or fails
to inform the Contractor in writing of the justifiable reasons why the Owner has not issued the
Taking Over Certificate, the Facilities or the relevant part thereof shall be deemed to have been
Signature of Tenderer Company’s Round Seal Page 28 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Taken Over as at the date of the Contractor's said notice. Upon Taking Over of the Facilities or any
part thereof, the Owner shall be responsible for the care and custody of the Facilities or the relevant
part thereof, together with the risk of loss or damage thereto, and shall thereafter take over the
Facilities or the relevant part thereof.
4.14 Allotment of Material and Its Storage
Required material for the work as per Schedule shall be allotted from any store Centres of Bharuch
City Division jurisdiction and successful bidder has to take delivery from these stores at his own only.
4.15 Account of material issued
The successful bidder shall have to maintain accurate day to day item wise account of use of issued
materials which shall be got checked from time to time by the Engineer in Charge of the Company.
The contractor will be responsible for custody and preserving the issued materials till the work is
hand over by the contractor after completion.
The successful bidder has to maintain site register, covering all the daily details of material receipt
and utilization, progress of work etc. The successful bidder shall bound provision made for issuance
of material to agency in E-urja system of DGVCL. This register shall be checked and signed by
Engineer in Charge/Deputy/Executive Engineer, Bharuch City Division during the site visit as per
requirement and exigency of work if deem fit.
After completion of the work against each Sub Work Order, all the surplus materials issued by the
DGVCL shall be returned by you to the respective divisional /Regional stores only at contractor’s
cost. Such Material shall not be credited in S/Dn store.
5 MATERIALS HANDLING AND STORAGE
5.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,
unloaded, transported and stored in the storage spaces by the Contractor.
5.2 Contractor shall be responsible for examining all the shipment and notify the Engineer
immediately of any damages, storage, discrepancy etc., for the purpose of Engineer’s information
only. The Contractor shall submit to the Engineer every week a report detailing all the receipts
during the week. However, the Contractor shall be solely responsible for any shortages or damages
in transit, handling and / or in storage and erection of the equipment at Site. Any demurrage, wharf
age and other such charges claimed by the transporters, railways etc., shall be to the account of the
5.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all
equipment materials received by him for the purpose of erection and keep such record open for the
inspection of the Engineer in-charge.
5.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment
stored shall be properly protected to prevent damage either to the equipment or to the floor where
they are stored. The equipment from the store shall be moved to the actual location at the
appropriate time so as to avoid damage of such equipment at Site.
5.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly
protected and stored in a suitable manner to prevent damage or deterioration in quality by storage.
5.6 All the materials stored in the open or dusty location must be covered with suitable
weatherproof and flame proof covering material wherever applicable.
6 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY
Signature of Tenderer Company’s Round Seal Page 29 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
The Contractor shall be responsible for any damage resulting from his operations. He shall also be
responsible for protection of all persons including members of public and employees of the Owner
and the employees of other Contractors and Sub-Contractors and all public and private property.
7.1 COMPREHENSIVE GENERAL LIABILITY INSURANCE: The insurance shall protect the Contractor
against all claims arising from injuries, disabilities, disease or death of members of public or damage
to property of others, due to any act of omission on the part of the Contractor, his agents, his
employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion. The
hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-
Contractors, his agents and his employees have to perform work pursuant to the Contract. The
above is only illustrative list of insurance covers normally required and it will be the responsibility
of the Contractors to maintain all necessary insurance coverage to the extent both in time and
amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.
7.2 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent
to the Works and obligatory in terms of law to protect his interest and interests of the Owner against
all perils detailed herein. The form and the limit of such insurance as defined herein together with
the under-writer in each case shall be acceptable to the Owner. However, irrespective of such
acceptance, the responsibility to maintain adequate insurance coverage at all time during the period
of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him
of any of his contractual responsibilities and obligations. The insurance covers to be taken by the
Contractor shall be in the name of the Contractor. The Contractor shall, however, be authorized to
deal directly with Insurance Company or Companies and shall be responsible in regard to
maintenance of all insurance covers. Further the insurance should be in freely convertible currency.
7.3 Any loss or damage to the equipment during handling, transportation, storage, erection, putting
into satisfactory operation and all activities to be performed till the successful completion of
commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be
responsible for preference of all claims and make good the damages or loss by way of repairs and/or
replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the
Contractor of the above responsibilities during the period of Contract. The Contractor shall provide
the Owner with copy of all insurance policies and documents taken out by him in pursuance of the
Contract. Such copies of documents shall be submitted to the Owner immediately after such
insurance coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in
advance regarding the expiry/cancellation and/or change in any of such documents and ensure
revalidation, renewal etc., as may be necessary well in time.
7.4 The perils required to be covered under the insurance shall include, but not be limited to fire
and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or
damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil
commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be
adequate to cover the replacement/reinstatement cost of the equipment for all risks up to and
including delivery of goods and other costs till the equipment is delivered at Site. The insurance
policies to be taken should be on replacement value basis and/or incorporating escalation clause.
Notwithstanding the extent of insurance cover and the amount of claim available from the
underwriters, the Contractor shall be liable to make good the full replacement/rectification value of
all equipment/materials and to ensure their availability as per project requirements.
7.5 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s
account and will be included in Contract Price, However, the Owner may from time to time, during
the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks
and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in
Signature of Tenderer Company’s Round Seal Page 30 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Contract price to the extent of reduced premium amount. The Contractor, while arranging the
insurance shall ensure to obtain all discounts on premium which may be available for higher volume
or for reason of financing arrangement of the project.
7.6 The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of
the works to be performed at the Site.
7.9 Storage-cum-Insurance:
a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the
extent of 100 % cost of materials, which are required to complete the work. Contractor shall
have to take comprehensive insurance policy against any loss, damage, theft, pilferage, fire
etc. for the complete period of storage, erection and commissioning up to the time of taking
over by DGVCL. The Contractor shall deal directly and pursue the claim with the Insurance
Company and shall be responsible in regard to maintenance of all insurance coverage as well
as for settlement of claim. The proof of insurance policy taken by the successful Contractor
shall be furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill
payment will be withheld.
b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible to
lodge, pursue and settle all the claims with the Insurance Company for all items, materials
and the DGVCL shall be kept informed about it. Contractor shall replace the lost / damaged
materials / items promptly irrespective of the settlement of the claims by underwriter and
ensure that the work progress is as per agreed schedule. The loss, if any, such replacement
will have to be borne by the Contractor and Bharuch City Division will not entertain any claim
/ representation in this regard. However, it will be contractor's responsibility to insure the
entire project is taken over by the Bharuch City Division.
7.10 Workmen’s Compensation Insurance
This insurance shall protect the Contractor against all claims applicable under the Workmen’s
Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against
claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any
reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be
Workmen’s Compensation -As per statutory Provisions
Employee’s liability -As per statutory Provisions
7.11 Comprehensive General Liability Insurance
The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease
or death of members of public or damage to property of others, due to any act of omission on the
part of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from
riots, strikes and civil commotion. The hazards to be covered will pertain to all the works and areas
where the Contractor, his Sub-Contractors, his agents and his employees have to perform work
pursuant to the Contract. The above are only illustrative list of insurance covers normally required
and it will be the responsibility of the Contractors to maintain all necessary insurance coverage to
the extent both in time and amount to take care of all his liabilities either direct or indirect, in
pursuance of the Contract.
8 UNFAVOURABLE WORKING CONDITIONS
The Contractor shall confine all his field operations to those works, which can be performed without
subjecting the equipment and materials to adverse effects during inclement weather conditions,
like monsoon, storms etc. and during other unfavorable construction conditions. No field activities
shall be performed by the Contractor under conditions, which might adversely affect the quality and
Signature of Tenderer Company’s Round Seal Page 31 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
efficiency thereof, unless special precautions or measures are taken by the Contractor in a proper
and satisfactory manner in the performance of such Works and with the concurrence of the
Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his
responsibility to perform the Works as per the schedule.
9 WORK & SAFETY REGULATIONS
The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment
belonging to him or to DGVCL or to others, working at the Site. The Contractor shall also be
responsible for provision of all safety notices and safety equipment required both by the relevant
legislations and the Engineer, as he may deem necessary.
All equipment used in construction and erection by Contractor shall meet Indian/International
Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely
safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with
manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of DGVCL in
Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried- out
in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 2003 and
associated Laws/Rules in force from time to time. A register of such examinations and tests shall be
properly maintained by the Contractor and will be promptly produced as and when desired by the
Engineer or by the person authorized by him.
The Contractor shall provide suitable safety equipment of prescribed standard to all employees and
workmen according to the need.
The Contractor shall provide safe working conditions to all workmen and employees at the Site
including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be
erected under the control and supervision of an experienced and competent person. For erection,
good and standard quality of material only shall be used by the Contractor.
The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment
belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly
permitted in writing by Bharuch City Division to handle such fuses, wiring or electrical equipment
Before the Contractor connects any electrical appliances to any plug or socket belonging to the
another Contractor or Owner, he shall:
a. Satisfy the Engineer in charge that the appliance is in good working condition;
b. Inform the Engineer in charge of the maximum current rating, voltage and phases of the
appliances; Obtain permission of the Engineer detailing the sockets to which the appliances may be
The Engineer will not grant permission to connect until he is satisfied that;
The appliance is in good condition and is fitted with suitable plug;
The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an
earthed metal sheath surrounding the cores.
No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No
weight of any description will be imposed on any cable and no ladder or similar equipment will rest
against or attached to it.
No repair work shall be carried out on any live equipment. The equipment must be declared safe by
the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried
out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable
type and sufficient quantity of tools will have to he provided by the Contractor to
electricians/workmen/officers.
In case any accident occurs during the construction/ erection or other associated activities
undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees
Signature of Tenderer Company’s Round Seal Page 32 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform
the same to the Engineer in prescribed form and also to all the authorities envisaged under the
applicable laws.
The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is
being carried out in such a way that it may cause accidents and endanger the safety of the persons
and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about
the nature of hazards and possible injury/accident and he shall comply to remove shortcomings
promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the
order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of
the Engineer in this respect shall be conclusive and binding on the Contractor.
The Contractor shall not be entitled for any damages/compensation for stoppage of work due to
safety reasons and the period of such stoppage of work will not be taken as an extension of time for
completion of work and will not be the ground for waiver of levy of liquidated damages.
It is mandatory for the Contractor to observe during the execution of the works, requirements of
Safety Rules which would generally include but not limited to following.
Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so
as to enable him to conduct his work in a safe manner.
No employee shall be given a new assignment of work unfamiliar to him without proper introduction
as to the hazards incident thereto, both to himself and his fellow employees. Employees must not
leave naked fires unattended. Smoking shall not be permitted around fire prone areas and adequate
firefighting equipment shall be provided at crucial location.
There shall be a suitable arrangement at every work site for rendering prompt and sufficient first
aid to the injured.
Requirements of ventilation in underwater working to licensed and experienced divers, use of gum
boots for working in slushy or in inundated conditions are essential requirements to be fulfilled. The
Contractor shall follow and comply with all DGVCL Safety Rules, relevant provisions of applicable
laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed
from time to time without any demur, protest or contest or reservations. In case of any discrepancy
between statutory requirement and DGVCL Safety Rules referred above, the latter shall be binding
on the Contractor.
In case the Owner is made to pay such compensation then the Contractor is liable to reimburse the
10 PRICE EVALUATION
No price preference shall be given on any account. All tenders must be submitted firm price basis
(Inclusive of all Taxes) and lowest evaluated bid in the interest of the Bharuch City Division, for the
complete works covered under these specifications and documents.
If more than one party is to be considered for placement of order, they will have to match their end
cost with end cost of L-1 technically acceptable bidder. Bharuch City Division (tender Inviting
Authority) may go to the L-2, L-3 and so on depending upon the requirement at DGVCL’s sole
discretion. If Bharuch City Division (tender Inviting Authority) feels that there is lack of serious
competition or any other reasons, Bharuch City Division (tender Inviting Authority) may negotiate
with the L-1 party. Bharuch City Division’s (tender Inviting Authority) decision shall be final and
binding on all the parties.
In case of bid found quoted with abnormally low rates, DGVCLs may reject the offer at its sole
discretion after examining quality and resources of bidders with due approval of next higher
Signature of Tenderer Company’s Round Seal Page 33 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
11 QUANTITY DISTRIBUTION
11.1 Bharuch City Division may allot quantity to L-1, L-2 and so on bidders depending on the
requirement subject to matching final rate of L1 bidder.
11.2 The competent authority of the DGVCL as per delegation of power shall decide to consider
nos. of bidders for placement of order under ARC, at its own discretion and considering field
requirement. However, Bharuch City Division would not place order on more than 50% of the
total bidders who are bidding for the order.
11.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given
11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender
11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender
quantity / amount.
11.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment from
the total amount / quantity allotted to new bidders.
the total amount / quantity allotted to new bidders.
(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than
Rs. 5 Lakhs for specific single work, experience criteria may be kept in line with Clause No:
Accordingly, this clause may be adopted / deleted while inviting tenders).
12 ADDITIONAL ORDER
The Company may place additional order after obtaining written consent of successful contractor,
provided there is no conspicuous downtrend in the price of such item after obtaining approval from
next authority of order approving authority.
The Company reserve the right to place repeat orders / additional orders on the successful
Tenderers up to 25% of the original quantity of the A/T at the same Prices, Terms and Conditions
stipulated in the original contract within completion of contractual period. If, repeat order is placed
in the last month of Contractual delivery schedule of main order, commencement period of one
month should be given for repeat order. The delivery schedule for repeat order should be given
considering proportionate delivery schedule of main order and it will be started on completion of
contractual delivery schedule of main order. However, in special circumstances the Company may
place repeat order for 25% of the original quantity of the A/T with early delivery schedule of
material, as mutually agreed upon.
The company reserves the right to reduce the quantity, if required.
13 CHANGE OF QUANTITY
During the execution of the Contract, the Bharuch City Division reserves the right to increase or
decrease the quantities of items under the Contract but without any change in unit price or other
terms & conditions. Such variations unless otherwise specified in the accompanying GCC and/or
Technical Specifications, shall not be subjected to any limitation for the individual items but the total
variations in all such items under the Contract shall be limited to the extent of 30% (Thirty Percent)
of the contract price by way of suitable amendment to the contract.
The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for
the change in quantities as above. The base unit rates, as identified in the Contract shall however
Signature of Tenderer Company’s Round Seal Page 34 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
remain constant during the currency of the Contract, In case the unit rates are not available for the
change in quantity, the same shall be derived and subjected to mutual agreement.
As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of
material will be that of the contractor.
14 CODE REQUIREMENTS
The erection requirements and procedures to be followed during the installation of the equipment
shall be in accordance with the relevant Codes and accepted good engineering practice, the
Engineer’s drawings and other applicable Indian recognized codes and laws and regulation of the
Government of India.
15 COMPLIANCE WITH LAWS
a. The Contract shall in all respects be interpreted in accordance with the laws in force in India,
including any such laws passed or made or coming into force during the period of the Contract.
b. The Contractor shall be fully responsible for deducting the P.F. of the employees / labour Working
under him as per statutory regulations and depositing the same with the concerned authorities.
c. The Contractor shall comply with the relevant laws of India.
The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or
claims arising in connection with the death of or injury to any person employed of the Contractor
or his sub- Contractors for the purposes of the Works.
17 FORCE MAJEURE
Force Majeure means any circumstances beyond the control of the parties including:
17.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,
mobilization, requisition or embargo;
17.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any
nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other
hazardous properties of any explosive nuclear assembly or nuclear components thereof;
17.3 Rebellion, revolution, insurrection, military or usurped power and civil war;
17.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.
17.5 Neither party shall be considered to be in default or in breach of his obligations under the
Contract to the extent is that performance of such obligations prevented by any
circumstances of Force Majeure that arise after the date of the Notification of Award.
17.6 If either party considers that any circumstances of Force Majeure have occurred which may
affect performance of his obligations he shall promptly notify the other party.
17.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor
to continue to perform his obligations under the Contract so far as reasonably practicable.
The Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including
any reasonable alternative means for performance, which are not prevented by Force
Majeure. The Contractor shall not take any such steps unless directed so to do by the
Engineer-in-Charge.
17.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,
notwithstanding, the Contractor may by reason thereof, having been granted an extension
of Time for Completion of the Works, either party shall be entitled to serve upon the other,
30 days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force
Majeure shall continue, the Contract shall terminate.
Signature of Tenderer Company’s Round Seal Page 35 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
18 TAXES AND DUTIES
18.1 Bought out items from vendors/sub-suppliers:
All levies, duties, GST and Cess etc. payable on equipment/material components, sub-
assemblies, raw materials and any other items used for the bidder's consumption or
dispatched directly to the owner from its sub-supplier and any such taxes, duties levies
additionally payable shall be to bidders account and no separate claim on this behalf shall
be entertained by the Bharuch City Division.
18.2 DGVCL’s GST No. is 24AABCD8912C1Z3 & GSTIN Nos. is 24BRDDO1201EID5
18.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the
Provisions of the law.
18.4 “In case any tax or duty is newly introduced by the Government applicable for this contract
with effect from the next day of the date submission of the bid and if the contractor is
required to pay new tax or duty, then the owner shall reimburse the contractor the new tax
or duty so paid by the contractor against submission by the contractor of documentary
evidence to the satisfaction of the owner.”
18.5 At the time of payment, statutory deduction will be made as per applicable rules and rates
for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the
part of contractor.
18.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government
the applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard
will be entertained by the DGVCL, as it is the responsibility of the Bidder to pay all these
18.7 Tax collected at source will be payable as per provision of income tax act 1961 on submission
of documentary evidence by eligible contractor to the satisfaction of DGVCL.
18.8 Goods and Service Tax (GST):
The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid
extra on a given taxable goods and/or services within the original contractual delivery
period. The amount of GST/ and Cess as applicable should clearly be indicated separately.
(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST
(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,
2017and all related ancillary legislations).
18.9 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,
certifying that you have not claimed Refund of any applicable GST/ and Cess, charged to
COMPANY or shall not claim any such Refund, on a future date, from the concerned
Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be
immediately passed on to the COMPANY, without /COMPANY making any specific Claim, for
the same, either from the Department or from you.
18.10 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST
and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme
under GST Act, which should be clearly indicated in the price bid. /COMPANY may at its
discretion consider such offer with presumption of highest applicable rate of GST/Cess
prevailing when the price quoted is inclusive of GST and Cess.
18.11 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be
clearly specified with valid Declaration & Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of the
contract, the rate mentioned in the price bid shall be final and any additional GST will have
to be borne by the Bidder. In no case additional amount towards tax or otherwise will be
Signature of Tenderer Company’s Round Seal Page 36 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be
applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.
18.12 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in
acceptance of Bid only and any deviation in the same shall not be accepted. Further, any
additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation
of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the
Supplier/Contractor. However, any refund received by the supplier / contractor on account
of GST charged from the company; such refund shall have to be passed on to the company,
along with interest if any. Such refund along with interest needs to be passed on suo-moto
by the supplier / contractor.
18.13 Further, the Company has a right to recover the amount of GST along with penal interest at
the rate of 15% per annum if GST charged is not paid / short paid to the government or fail
to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /
Contractor within the stipulated time limit.
18.14 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the
provision of Bharuch City Division’s statutory variation clause shall apply.
18.15 Input Tax Credit Benefit
In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion
of any other additional item of their inputs/input services under the ambit of the Input Tax
Credit provisions under the GST Act, subsequent to the date of submission of the offer, the
same should be passed on to COMPANY and you should inform such changes to COMPANY
from time to time
19 Statutory Variation / Changes in Taxes
Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or
in the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes subsequent
to your offer if it takes place within the contract period will be DGVCL account subject to the claim
being supported by documentary evidence. However, if any decrease takes place during contract
period the advantage will have to be passed on DGVCL.
Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for
Composition Scheme under GST.
20 Taxes, Permits & Licenses
20.1 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed
against the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor
shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed
against the Contractor for his personal income & property only.
INCOME TAX –TDS & GST-TDS
20.2 “Income-tax at source & GST-TDS at the prevailing rates will be deducted from bills in
accordance with the provision of Income-Tax Laws and Goods Service Tax Act and to that
effect a certificate will be issued to the contractor as per provision of relevant act, however
added as contractor has to submit separate invoice for supply parts item as well as works
part item separately, otherwise TDS will be deducted on entire invoice value.”
20.3 Applicable welfare cess will be deducted from contractors each bill by DGVCL to pay the
same to the respective Govt. Department. Tax will be deducted as per applicable statutory
rules. Contractor should quote accordingly i.e. inclusive of welfare cess.
Signature of Tenderer Company’s Round Seal Page 37 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
21 COMPLIANCE OF LAWS
The successful bidder will certify that he has complied with the provisions of Industrial & Labor Laws
including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be submitted
along with bill.
22 LIABILITIES FOR ACCIDENTS AND DAMAGES
Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the
successful completion of commissioning as defined elsewhere in the Bid document.
23 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE
The Owner reserves the right to terminate the Contract either in part or in full due to reasons other
than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event
give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.
The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent
specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts
to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all
further sub-contracting or purchasing activity related to the work terminated, and assist Owner in
maintenance, protection, and disposition of the works acquired under the Contract by the Owner.
In the event of such a termination the Contractor shall be paid compensation, equitable and
reasonable, dictated by the circumstances prevalent at the time of termination.
If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies
and if the Contractor is a partnership concern and one of the partners dies then unless the Owner
is satisfied that the legal representatives of the individual Contractor or of the proprietor of the
propriety concern and in the case of partnership, the surviving partners, are capable of carrying out
and completing the Contract the Owner shall be entitled to cancel the Contract as to its in completed
part without being in any way liable to payment of any compensation to the estate of deceased
Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation
of the Contract. The decision of the Owner that the legal representatives of the deceased Contractor
or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be
final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate
of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor
and/or the surviving partners of the Contractor’s firm liable to damages for not completing the
a. All disputes or differences in respect of which the decision, if any, of the Engineer has not become
final or binding as aforesaid shall be settled by arbitration in the manner here in after provided.
b. The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act
or latest amendment thereof.
c. The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,
certification or valuation of the Engineer in accordance with the Contract, and neither party shall
be limited in the proceedings before such arbitrator to the evidence or arguments put before the
Engineer for the purpose of obtaining the said decision.
d. No decision given by the Engineer in accordance with the foregoing provisions shall disqualify
him as being called as a witness or giving evidence before the arbitrator on any matter
whatsoever relevant to the dispute or difference referred to the arbitrator as aforesaid.
e. During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry
out their respective obligations under the Contract.
Signature of Tenderer Company’s Round Seal Page 38 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
If after the Engineer has given written notice of his decision to the parties, no claim to arbitration
has been communicated to him by either party within thirty (30) days from the receipt of such
notice, the said decision shall become final and binding on the parties.
THE REFERENCE TO ARBITRATION PROCEEDINGS UNDER THIS CLAUSE SHALL NOT
i. Affect the right of the Engineer -in charge to take possession of all or any tools, plants, materials
and stores, in or upon the work or site thereof or belonging to the contractor or procured by him
and intended to be used for the execution of the work or any part thereof.
ii. Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor in any
work or from removing such materials to other place, during the period the work is stopped or
suspended in pursuance of notice given to the contractor under General Conditions.
iii. Entitle the contractor to stop the progress of the work or carrying out the additional or altered
work in accordance with the prevision of General Conditions for the work where there is no
iv. Preclude the DGVCL from getting the work done by another agency. Neither party is entitled to
bring a claim to arbitration latest by thirty days after the expiration of the defects liability period.
All questions, disputes or differences whatsoever, which may, at any time, arise between the parties
i.e. Bharuch City Division and the contractor upon or in relation to or in connection with the Contract
shall be referred to sole Arbitrator appointed by the Managing Director DGVCL for that purpose,
who shall be retired High Court Judge or a retired District Judge and the decision of the said
Arbitrator shall be final and binding upon the parties. Reference to the Arbitrator shall be final and
binding upon the parties governed by the provisions of The Arbitration & Conciliation Act, 1996 as
amended from time to time and the Rules made there under. The Arbitration proceedings shall be
conducted at Bharuch City Division of DGVCL or at any such place as the sole Arbitrator may
determine. The award of the sole Arbitrator shall be final and binding upon the parties. Performance
under this contract shall, if reasonably possible, continue during the Arbitration proceedings and no
payments due or payable by Bharuch City Division shall be withheld unless they are the subject
matter of the Arbitration proceeding.
RESOLUTION OF DISPUTES, SETTLEMENT OF DISPUTES
a. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the
extent possible, be settled amicably between the parties.
b. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the
Contractor, arising out of the Contract for the performance of the Works whether during the
progress of the Works or after its completion or whether before or after the termination,
abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by
the Engineer, who, within a period of thirty (30) days after being requested by either party to
do so, shall give written notice of his decision to the Owner and the Contractor.
c. Save as hereinafter provided, such decision in respect of every matters so referred shall be final
and binding upon the parties until the completion of the Works and shall forthwith be given
effect to by the Contractor who shall proceed with the Works with all due diligence, whether
he or the Owner requires arbitration as hereinafter provided or not.
d. If after the Engineer has given written notice of his decision to the parties, no claim to
arbitration has been communicated to him by either party within thirty (30) days from the
receipt of such notice, the said decision shall become final and binding on the parties.
Signature of Tenderer Company’s Round Seal Page 39 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
25 EMPLOYMENT OF LABOUR
Persons below the age of 18 years shall not be employed for the work. No female worker shall be
employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.
Contractor shall maintain a valid labour license under the Contract Labour (Regulation and
Abolition) Act for employing necessary manpower required by him. In the absence of such a license,
the contract shall be liable to be terminated without assigning any reason thereof. Contractor
should also employ qualified and experiences persons as per requirement of Electricity Act and rules
for carrying out supply and erection work under this contract.
In case Bharuch City Division becomes liable to pay any wages or dues to labour or any Government
agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee
Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any other
law due to act of omission of the Contractor, Bharuch City Division may make such payment and
shall recover the same from the Contractor’s bills.
26 PROVIDENT FUND AND FAMILY PENSION SCHEME
The Contractor shall submit along with his bills (month wise) a Statement regarding deduction
against employees Provident Fund and Family Pension Scheme in respect of each concerned
employee. The contractor's contribution and the workers’ contribution towards Provident Fund and
Family Pension Scheme shall be done at the rate made applicable by the Government from time to
time and deposited by the contractor with Regional Provident Fund Commissioner.
General Contractor shall adhere to the safe construction practice and guard against hazardous and
unsafe working conditions and shall comply with Owner's safety rules as set forth herein.
Safety Regulation: In respect of all labour, directly or indirectly employed in the work for the
performance of contractor's part of this agreement, the contractor shall at his own expenses
arrange for all the safety provisions as per safety code of Indian Standards Institution, the Electricity
Act and such other acts as applicable.
The contractor shall observe and abide by all fire and safety regulations.
First Aid: Contractor shall maintain adequate first aid facilities for its employees and labour, an
MBBS doctor with assisting nurses and helpers should be available throughout the pendency of the
contract. Contractor shall make outside arrangements for Ambulance service and for the treatment
of injuries. Names of those providing these services shall be furnished to the Owner and their
telephone numbers shall be prominently posted in contractor's field office.
All critical industrial injuries shall be reported promptly to the Owner, and a copy of the contractor's
report covering each personal injury requiring the attention of a physician shall be furnished to the
Contractor's Barricades and lighting Arrangement: Contractor shall erect and maintain barricades
required in connection with his operations to guard the excavations and Hoisting Areas. These
should be properly lighted during the night.
Excavation and Trenches: All trenches 1.2meters or more in depth shall at all times be supplied with
at least one ladder for each 50 meters Length or fraction thereof. Ladder shall be extended from
Signature of Tenderer Company’s Round Seal Page 40 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
bottom of the trench to at least one meter above the surface of the ground. The sides of the
trenches, which are 1.5 meters in depth, shall be stepped back to give suitable slope or securely
held by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials shall
not be placed within 1.5 meters of the edge of the trench or half of the trench width whichever is
more. Cutting shall be done from top to bottom. Under no circumstances undermining or under
cutting shall be done.
Cares in Handling Inflammable Gas: The contractor has to ensure all precautionary measures and
exercise utmost care in handling the inflammable gas cylinders/ inflammable Liquids/paints etc. as
required under the law and/ or as advised by the Fire Authorities.
Preservation of Peace: The contractor shall take requisite precautions and use his best endeavors
to prevent any riotous or unlawful behavior by or amongst his workmen and others employed on
the works and for the preservation of peace and protection of the inhabitants and security of
property in the neighborhood of the work in the event of the Owner requiring the maintenance of
a special police force at or in the vicinity of the site during the tenure of works, the expenses thereof
shall be borne by the contractor and if paid by the Owner, shall be recoverable from the contractor.
Outbreak of Infectious Disease: The contractor shall remove from his camp such labour and their
families who refuse to protective inoculation and vaccination when called upon to do so by the
Engineer-in-Charges representative. Should Cholera, Plague or other infectious diseases break out,
the contractor shall burn the huts, beddings, clothes and other belonging used by the infected
parties and promptly erect new huts on healthy sites as required by the Engineer-in-Charge failing
which, within the time specified in the Engineer-in-Charge's requisition, the work may be done by
the Owner and the cost thereof recovered from the contractor.
Use of intoxicants: The unauthorized sale of spirits or other intoxicating beverages upon the work
in any of the buildings, encampments or tenements owned, occupied, by or within the control of
the contractor, is prohibited and the contractor shall exercise his influence and authority to the
utmost extent to secure strict compliance with this condition.
Change in Laws and Regulations: If, after the date seven (07) days prior to the date of Bid Opening,
any law, regulation, ordinance, order or by-law having the force of law is enacted, promulgated,
abrogated or changed in India (which shall be deemed to include any change in interpretation or
application by the competent authorities) that subsequently affects the costs and expenses of the
Contractor and/or the Time for Completion, the Contract Price shall be correspondingly increased
or decreased, and/or the Time for Completion shall be reasonably adjusted to the extent that the
Contractor has thereby been affected in the performance of any of its obligations under the
Contract. However, these adjustments would be restricted to direct transactions between the
Owner and the Contractor and not on procurement of raw materials, intermediary components etc.
by the Contractor for which the Owner shall be the sole judge. Notwithstanding the foregoing, such
additional or reduced costs shall not be separately paid or credited if the same has already been
accounted for in the price adjustment provisions where applicable.
28 FUNCTIONAL AND COMPOSITE TESTING
Following test shall be conducted on equipment after completion of erection in the presence of
Engineer- in-charge from point of view of completeness in the presence of Bharuch City Division’s
Authorized Representative.
Visual inspection of total system.
Checking of continuity of power and HT cables.
Signature of Tenderer Company’s Round Seal Page 41 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Checking of cable terminations and laying, dressing etc. in the equipment kiosk.
Checking of safe accessibility of components.
The insulation resistance test shall be carried out by 2500V Megger for HV Installation.
29 REGULATIONS OF LOCAL AUTHORITIES AND STATUTES
The Contractor shall comply with all the rules and regulations of local authorities during the
performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the
Payment of Wages Act (both of the Government of India) and the rules made there under in respect
of any employee or workman employed or engaged by him or his Sub- Contractor. He shall abide by
All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this
Contract shall be borne by the contractor.
30 OWNER’S LIEN ON EQUIPMENT
The Owner shall have lien on all equipment brought to the Site for the purpose of cable laying,
erection, testing and commissioning of the equipment to be supplied & erected under the Contract.
The Owner shall continue to hold the lien on all such equipment throughout the period of Contract.
No material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-
Contractors without the prior written approval of the Engineer. All expense for this shall be borne
by the contractor.
31 LINES AND GRADES
All the works shall be performed to the lines, grades and elevations indicated on the drawings. The
Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control
points will be established and marked by the Engineer at site at suitable points. These points shall
be used as datum for the works under the Contract. The Contractor shall inform the Engineer well
in advance of the times and places at which he wishes to do work in the area allotted to him so that
suitable datum points may be established and checked by the Engineer to enable the Contractor to
proceed with his works. Any work done without being properly located may be removed and/or
dismantled by the Engineer at Contractor’s expense.
32 PENALTY FOR DELAY
32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by
the contractor. The work shall throughout the stipulated period of contract proceeds with
due diligence (time being essence of the contract).
32.2 The execution of this contract shall be completed within 12/24/36 months after
commencement period of 30 days from the date of letter of acceptance (LOA).
32.3 If the work is not completed within the scheduled period as prescribed in Sub Work Order,
penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to
ceiling of 10% plus applicable tax (if any) of the Sub Order Value with GST and Cess as
applicable rates. This will be deducted from the bills payable either against this contract
or any bank guarantee or any other amount payable under any contract with the DGVCL.
32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be
the Day / Date on which the first material is issued against the Sub work order and final
date of actual completion of work shall be consider. The penalty will be invariably deducted
from the bill of the contractor and no refund will be given unless the competent authority
Signature of Tenderer Company’s Round Seal Page 42 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
approved the waiver/ reduction in penalty. In case of material supplied late by Bharuch City
Division to the contractor, clause no. 32.13 shall be applicable.
32.5 The concern field office of Bharuch City Division /Bharuch Circle will issue sub work order as
a part of contract as per requirement. The work completion period of each sub work order
will be decided by concern Engineer-in-Charge from the date of issue of sub work order. The
delay of commissioning is liable for penalty.
32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess
material credited to store to be submitted by contractor within 30 days from the date of
work completion. If the bill for the work, after reconciling inventory given to contractor and
depositing back the surplus material to respective RSO / Divisional Stores, is not submitted
within three months from the work completion date as per work completion date, then
penalty @ Rs. 500 per week or part thereof plus applicable GST subject to maximum of 10%
of order value plus applicable GST will be deducted.
32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are
found violating the Safety rules and Regulations, then Engineer-in-Charge will serve the
warning Notice on first Instance. On second Instance the amount of Fine will be Rs.
or 0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after above two
instances, still Contractor found violating Safety Rules and Regulations then Procedures for
Stop dealing shall be initiated against him as per rules and regulations.
32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control
of contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies
or any other utilities do not allow to execute work or any ROW issues; stoppage period
will be allowed for such period subject to submission of representation with documentary
evidences. Stoppage Period will be approved by next higher authority of order approving
32.9 FORCE MAJEURE CLAUSE”
“If, at any time during the continuance of this contract, the performance in whole or in part
by either party of any obligation under this contract shall be prevented or delayed by reason
of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,
explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter
referred to as event)”, then provided notice of the happening of any such event is given by
either party to the other within twenty one days from the date of occurrence there of neither
party shall by reason of such event be entitled to terminate this contract nor shall either
party shall have any claim for damages against the other in respect of such nonperformance
of delay in performance, and deliveries under the contract shall be resumed as soon as
practicable after such event has come to end or ceased to exist, and the decision of the
Managing Director as to whether the deliveries have been so resumed or not shall be final
and conclusive.
Extension in Contractual Period:
32.10 It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.
However, if on account of reasons beyond one’s control as laid down in the Force Major
Conditions, Bharuch City Division may consider extension of contractual period with or
without statutory variations and with or without price variation.
32.11 In case of any non-supply of materials from stores, the contractor will have to intimate the
Signature of Tenderer Company’s Round Seal Page 43 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Sub-Division Office or Division office quoting the MR No and date for non-receipt of
materials. The intimation will be considered for extension in time limit. The time limit will be
considered on the basis of number of “Working Days” or “Months”.
32.12 It will be the responsibility of the contractor to intimate the closing down and
recommencement of work at all stages to the engineer in charge or vice versa in writing with
reason for the closing down of the work with specific of days for which work will remain
32.13 In case of failure on the part of the contractor, his claim for extension of time limit will be
entertained with penalty.
32.14 In case, intimation is not given in these regard, the reason for delay will not be accepted.
32.15 However, time limit extensions will be considered only after execution of the sub work order
fully and upon submission of documentary evidence for the reasons of delay. Extension of
Contractual period will be approved by next higher authority of order approving authority.
If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to
non-availability of particular item/material for long period of time and TLE cannot be approved for
that work beyond certain time limit or such item if not required to be installed at particular location,
then Recovery is to be made as mentioned below for not carrying out that work from SWO issued
Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum
Empty Iron Drum (Assorted Sizes 1000Mtr) : Rs. 10000.00 per Drum
All work other than above must be completed by contractor and No any other Recovery should be
made other than above Work.
34 PAYMENT TERMS
The payment to the Contractor for the performance of the works under the Contract will be made
by the Owner as per the guidelines and conditions specified herein. All payments made during the
Contract shall be on account payments only. The final payment will be made on completion of all
Works / Order and on fulfillment by the Contractor of all his liabilities under the Contract.
Currency of Payment
All payments under the Contract shall be in Indian Rupees only.
Mode of Payment
All payments under the Contract shall be made after the issue of work certificates by the Engineer
in charge, for the quantum of work completed.
Deductions from Contract Price
All costs, damages or expenses which the Owner may have paid, for which under the Contract the
Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall
be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be
supported by appropriate and certified vouchers or explanations, to enable the Contractor to
properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of
the receipt of the corresponding bills and if not paid by the Contractor within the said period, the
Signature of Tenderer Company’s Round Seal Page 44 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Owner may then deduct the amount, from any monies due or becoming due by him to the
Contractor under the Contract or may be recovered by sections of Law or otherwise.
Terms of Payment
The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:
1. The bidder shall raise sub work order wise bills only after completion of all the specified activities
complete for each sub work order.
2. Bills will be processed and paid within 30 days after submission bills.
3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub
Work Order only after the submission of Inventory sheet with sketch and material account
statement and bills thereof for any of the three previously issued Sub Work Orders.
4. The order value is based on the quantity, unit rates and values quoted and shall be subject
adjustment based on actual quantities executed and certified by the Engineer – in – Charge.
5. Payment of the actual material used and work done will be paid on above basis.
Presentation of Bills
The bills along with required documents for work executed including cost of material
consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy
Engineer of Sub Division Office. These bills shall be serially numbered.
Contractor has to submit Bills along with required documents for work executed including
cost of material consumed material account along with quantities of work executed for each
item. Location wise inventory of all the material used is to be submitted in detail. All required
documents including EPF should be produced by the contractor along with bills.
For non-submission or part submission of above information, no bills shall be processed.
The technical information, drawings, specifications and other related documents forming part of
the enquiry or Contract are property of DGVCL and shall not be used for any other purpose, except
for the execution of the contract. All rights related to the technical specifications, drawings and
records are reserved by DGVCL only and no part or partial should be reproduced, copied or alter
without prior permission to DGVCL in writing. In the event of the breach of this provision, DGVCL
can claim the damages caused by such events.
36. DISCONTINUATION FOR INSOLVENCY
DGVCL may at any time terminate the Contract by giving Notice to the Contractor, if the Contractor
becomes bankrupt or otherwise insolvent. In such event, discontinuation will be without
compensation to the Contractor, provided that such discontinuation will not prejudice or affect any
right of action or remedy that has accrued or will accrue thereafter to DGVCL.
37. MINOR CIVIL WORKS:
During the installation / erection of the outdoor equipments /materials or any other erection activity
as per the scope of tender, any civil structure / slab, wall, road, Indoor or Outdoor cable trench etc.
which may need to be altered / modified or damaged shall be rectified / made it good by the
successful bidder at no extra cost to the DGVCL within stipulated time period. No deviation in the
time limit of work would be considered on account of the above repairing/modification of civil work.
38. FRUSTRATION OF CONTRACT
Signature of Tenderer Company’s Round Seal Page 45 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
a) In the event of frustration of the Contract because of supervening impossibility in terms of
Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform
the balance portion of the Contract, subject to provisions contained in sub-clause 10.3 below.
b) In the event of non-availability or suspension of funds for any reasons, whatsoever (except for
reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the
Contract shall be suspended.
Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to
the Contractor in accordance with the terms of the Contract within three months of the event, the
parties hereto shall be relieved from carrying out further obligations under the Contract treating it
as frustration of the Contract.
In the event referred to in sub-clauses 10.1 & 10.2 above the parties shall mutually discuss to arrive
at reasonable settlement on all issues including amounts due to either party for the work already
done on quantum merit_ basis which shall be determined by mutual agreement between the
39. CONTRACTOR’S FIELD OPERATION
a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans
and schedules for carrying-out each part of the works. Any review of such plan or schedule or
method of work by the Engineer shall not relieve the Contractor of any of his responsibilities
towards the field activities. Such reviews shall also not be considered as an assumption of any
risk or liability by the Engineer or the Owner or any of his representatives and no claim of the
Contractor will be entertained because of the failure or inefficiency of any such plan or schedule
or method of work reviewed. The Contractor shall be solely responsible for the safety, adequacy
and efficiency of plant and equipment and his erection methods.
b. The Contractor shall have the complete responsibility for the conditions of the Work-site
including the safety of all persons employed by him or his Sub– Contractor and all the properties
under his custody during the performance of the work. This requirement shall apply
continuously till the completion of the Contract and shall not be limited to normal working
40.0 CO-OPERATION WITH OTHER CONTRACTORS
The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be
performing other works on behalf of the Owner and the workmen who may be employed by the
Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so
arrange to perform his work as to minimize, to the maximum extent possible, interference with the
work of other Contractors and their workmen. Any injury or damage that may be sustained by the
employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be
made good at the Contractor’s own expense.
41. PROGRESS REPORT
The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,
photographs of the work done at Site.
Signature of Tenderer Company’s Round Seal Page 46 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
The weekly progress report detailing-out the progress achieved on all erection activities shall
highlight comparison to the schedules. The report shall also indicate the reasons for the variance
between the scheduled and actual progress and the action proposed for corrective measures,
wherever necessary.
42. MAN-POWER REPORT
The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule
for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.
43. PROTECTION OF WORK
The Contractor shall have total responsibility for protecting his works till it is finally taken over by
the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss
to the Contractor’s works and the Contractor shall be responsible for complete restoration of the
damaged works to original conditions to comply with the specification and drawings.
44. FIRE PROTECTION
The work procedures that are to be used during the erection shall be those, which minimize fire
hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be
collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable
materials shall be stored away from the construction and equipment and materials storage areas.
All the Contractor’s supervisory personnel and select number of workers shall be trained for
firefighting. Enough of such trained personnel must be available at the Site during the entire period
of the Contract.
The Contractor shall have total responsibility for all equipment and materials in his custody/stores,
loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security
arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage
and any other damages and loss.
46. THIRD PARTY INSPECTION OF WORK
Bharuch City Division may assign the work of supervision and inspection to third party for work of
contractor’s workmanship and quality on 24 x 7 hours basis. The periodical inspection reports shall
be accessed and any defects or poor quality of workmanship has to be got rectified by the contractor
invariably within stipulated time limit. Bharuch City Division reserves the right of stop payment on
non- response of contractor on this issue.
In case, Unit rates for items are not available for suggested changes/revisions/alterations, Bharuch
City Division will decide Unit rate for such items with suggested changes/revisions/alterations and
it shall be binding to bidder and bidder has to accept the rate decided by Bharuch City Division.
Bidder/Contractor shall be put under Stop Deal due to following reasons.
Signature of Tenderer Company’s Round Seal Page 47 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
47.1 Has submitted fake, false or forged documents/certificates.
47.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,
until and unless it is sought for.
47.3 Has tampered with the stipulated tendering process.
47.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after
the same is issued by the Company within the validity period and as per agreed
terms and conditions.
47.5 Has committed breach of contract or has failed to perform a contract or has
abandoned the contract.
47.6 Has failed to provide suitable expertise for the work as per prescheduled
47.7 Has failed to submit all the necessary Test reports/documents within time
schedule / as per Company's time limit, as mentioned in the LOA, if the Letter
of Acceptance (LOA) is placed subject to submission of type reports /
documents to the firm.
47.8 Has indulged in construction and erection of defective works.
47.9 Has supplied inferior quality / defective materials and refused to replace with
stipulated time frame, as specified by the company.
47.10 Has substituted materials In lieu of materials supplied by the Company or has
not returned or has short returned or has unauthorized disposed of materials/
documents/ drawings/ tools or plants or equipment supplied by the Company
47.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and
47.12 Has unauthorized obtained official company information or copies of
documents, in relation to the Tender/Contract
47.13 Has failed to follow the stipulated mode of communication, if specified by the
tendering authority/ purchaser.
47.14 Any other ground for which in the opinion of the Company makes it
undesirable to deal with the Firm, and
47.15 In case the State Government directs the Company to place a firm in stop
dealing/ banned for business dealing/ blacklisting
47.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by
GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop
deal and/ or banned for business dealing and/ or blacklisting for all
48 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are
48.1 The proprietor/all the partners/directors of the stop deal/ banned for business
dealing/ blacklisting firm shall also be considered for stop deal/ banned for
business dealing.
48.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm
appears in the list of Stop dealing / Banned for business dealing in any
Company of GUVNL and its Subsidiary Companies,
I. No enquiry shall be issued to a firm.
II. No bids / tender shall be considered for evaluation and the bid
submitted by the Firm shall be returned.
48.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the
firm is put on Stop dealing/ Banned for business dealing by GUVNL or any of
its subsidiary Companies, during tender process: -
Signature of Tenderer Company’s Round Seal Page 48 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
I. Before opening Technical bids, the bid submitted by the Firm will be
treated as “Disqualified Bid” and automatically stand as “Rejected Bid”
at the time of scrutiny of Preliminary / Technical Bid.
II. After opening Technical bid but before opening the price bid, the price
bid of the Firm should not be opened and the bid submitted by the
Firm will be treated as “Disqualified Bid” and automatically stand as
“Rejected Bid” at the time of scrutiny of Technical Bid.
III. After opening of price bid, the offer of the Firm should be ignored and
will not be further evaluated. The Firm will not be considered for issue
of order even if its price is the lowest. In this situation, the next lowest
bidder shall be considered as L1.
IV. The BG/EMD submitted by the Firm with tender should be returned
after obtaining confirmation from GUVNL and its other subsidiary
Companies that there are no outstanding dues recoverable from the
48.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company
and is already executing work and/ or Letter of Acceptance/ purchase order
awarded to them by another Company, then the firm should be allowed to
complete such awarded work / supply.
48.5 The amount of EMD/SD/ any payment against supply withheld at the instance
of GUVNL or any of its subsidiary Companies shall be appropriated against the
dues recoverable from the firm by GUVNL or any of its subsidiary Companies.
EMD/ SD/ PG in the form of bank Guarantee shall be encashed and
48.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when
a Firm is put on Stop dealing/ Banned for business dealing, all the
manufacturing works of the Firm shall be on Stop dealing/ Banned for business
dealing for GUVNL and its Subsidiary Companies & for all Services of the Firm.
48.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary
Concern, then all the Concerns of the same Proprietor shall also be considered
to be on Stop Dealing/ Banned for business dealing.
48.8 The Board of Directors of the concerned Company may however, if he
considers it to be in the interest of the Company, remove the ban in respect
of any specific Service from any Contractor for that Company only.
48.9 Every bidder should, at the time of submission of bid, give a declaration as per
Annexure VIII attached with this Tender, that bidder and/or proprietor/
partner/ director of the firm has not been placed on Stop dealing / Banned for
business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.
49 Defense of Suits:
If any action in court is brought against the Owner or Engineer or an officer or agent of
the Owner, for the failure, omission or neglect on the part of the Contractor to perform
any acts, matters, covenants or things under the Contract, or for damage or injury
caused by the alleged omission or negligence on the part of the Contractor, his agents,
representatives or his Sub-Contractors, or in connection with any claim based on lawful
demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in
all such cases indemnify and keep the Owner, and the Engineer and/or his
Signature of Tenderer Company’s Round Seal Page 49 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
representative, harmless from all losses, damages, expenses or decrees arising of such
………………………………… (NAME OF WORK)
WE COMMIT OURSELVES TO TRUST, TRANSPARENCY AND SETTING
ETHICAL STANDARDS IN IMPLEMENTATION OF VARIOUS WORKS FOR
ULTIMATE LONG-TERM BENEFITS FOR SOCIETY. WE ALSO REITERATE
OUR COMMITMENT TO DEVELOPMENT TO MUTUAL RESPECT AND
BEST PRACTICES FOR SETTING VERY HIGH-QUALITY STANDARDS IN
WORKS AND ATTITUDE.
We abide to accomplish our work with
Integrity and trust
Ethics and courtesy
Transparency and quality.
DGVCL Commitment Contractor’s Commitment
Signature of Tenderer Company’s Round Seal Page 50 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
To maintain high ethical standards Not to bring pressure/recommendation
To ensure transparency in transactions from outside to influence decision.
To ensure to abide by the terms of agreement of To abide by general discipline to be
contract and to consider the views of parties maintained in our dealings.
objectively. To be prompt and reasonable in fulfilling
To try to ensure timely payments for work done. the terms of agreement of contract and
legal obligations.
To ensure that no improper demand is made by
employees or by anyone on their behalf. To ensure high standards are set for
quality of work or supplies at lowest
To provide maximum possible help to all contractors/
vendors/suppliers and any other party working with us
so that the contracted assignment is completed in time. Not to use any pressure, threat,
intimidation or inducement of any kind of
any of the employees.
To be true and honest in furnishing
The Executive Engineer, specification and information and make all
Bharuch City Division efforts for completing the contracted
assignment well in time.
Signature of Contractor
Building ethical Partnership and working Together
SECTION 3: APPENDIX
Particulars Remarks
Bank Guarantee Format for Earnest To be submitted with
Money Deposit (EMD) Bid Documents
Bank Guarantee (For Period of To be submitted after
2 Appendix – II
Execution of Works) LOA
To be submitted after
3 Appendix – III Contract Agreement
Bank Guarantee (For Guarantee / To be submitted after
4 Appendix – IV
Warrantee Period) completion of works
Combined Bank Guarantee (For
To be submitted after
5 Appendix – V Period of Execution of works and
completion of works
Guarantee Period)
E. M. D. BANK GUARANTEE FORMAT
FOR TENDER NO.: COMPANY / ____________________________
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)
WHEREAS M/s. ____________________________________ (name & address of the Firm)
having their registered office at _____________________________________ (address of
the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in
Signature of Tenderer Company’s Round Seal Page 51 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
_______________________________________ work (Supply / Erection / Supply & Erection
Work) (Name of the material / equipment / Work) of _________________________ (Name
of the Material / Equipment / Work) for _______________ (Name of Gujarat Urja Vikas
Nigam Limited / Subsidiary Company) (hereinafter called the “Beneficiary”) and
WHEREAS a Bank Guarantee for Rs._____________ (amount of Bank Guarantee towards
EMD) valid till _________ (mention here date of validity of this Guarantee, which will be
Six months from the date of submission of bid of the tender) which is required to be
submitted by the Tenderer along with the Tender.
We, ____________________________ (name of the Bank and address of the Branch giving
the Bank Guarantee) having our Registered Office at
___________________________________ (address of Bank’s Registered Office) hereby
give this Bank Guarantee No. ________________ dated _________ and hereby agree
unequivocally and unconditionally to pay immediately on demand in writing from
Beneficiary __________ (Name of GUVNL / Subsidiary Company) or any Officer
authorized by it in this behalf any amount not exceeding Rs. ______________
(amount of E.M.D.), (Rupees in Words ____________________ _________________ ) to
the said ______ (Full Name of GUVNL / subsidiary Company) on behalf of the Tenderer.
We ___________________________ (name of the Bank) also agree that withdrawal of the
Tender / Bid /EOi or part thereof by the Tenderer within its validity or Non-submission
of Performance Guarantee towards execution / supply period by the Tenderer within
days from the date of issue of Letter of Acceptance by the __________ (Name of GUVNL
/ subsidiary company) would constitute a default on the part of the Tenderer and that
this Bank Guarantee is liable to be invoked and encashed within its validity by the
Beneficiary in case of any occurrence of a default on the part of the Tenderer and that
the encashed amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank upto and inclusive of
____________________ (mention here the date of validity of the Bank Guarantee) and
shall not be terminable by notice or by Guarantor change in the constitution of the Bank
or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall
not be impaired or discharged by any extension of time or variations or alternations
made, given, conceded with or without our knowledge or consent by or between the
Tenderer and the ________________ (Name of GUVNL / Subsidiary Company).
“Notwithstanding anything contrary contained in any law for the time being in force
or banking practice, this Guarantee shall not be assignable, transferable by the
beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as
assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any
invocation of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee
is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees
____________________________________) (in words). Our Guarantee shall remain in
force till _________ (Date of validity of the Bank Guarantee). Unless demands or claims
under this Bank Guarantee are made to us in writing on or before _______ (Date of
validity of the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall
be forfeited and we shall be released and discharged from all liabilities there under:
Signature of Tenderer Company’s Round Seal Page 52 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Please Mention here Complete Postal Signature of the Bank’s
Address of the Bank with Branch Code, Authorised Signatory with
Telephone and Fax Nos. Official Round Seal.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Signature of Tenderer Company’s Round Seal Page 53 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
ON STAMP PAPER OF RS.300/-
FORM OF BANKER’S UNDERTAKING
[For Performance Guarantee (PBG) towards execution/ supply Period as per
Commercial Terms and Conditions of Tender]
We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having our
registered office at (Address of Bank’s registered office) hereby give this Bank Guarantee No.
and hereby agree Unequivocally and Unconditionally to pay immediately on demand in
writing from the beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./
subsidiary Company) or any officer authorized by it in this behalf any amount up to and not
exceeding Rs. (Amount of Performance Guarantee towards execution/ supply period),
(Rupees (in words)) to the said
(GUVNL/ subsidiary Company) on behalf of M/s. who have entered into a contract for the
supply/works specified below:
LOA No. dated .
This agreement shall be valid and binding on this Bank up to and inclusive of
(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change
in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons
whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time
or variations or alterations made, given conceded or agreed, with or without our knowledge or
consent, by or between parties to the said within written contract.
Notwithstanding anything contrary contained in any law for the time being in force or banking
practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or
Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only
by the beneficiary directly.
NOTWITHSTANDING anything contained herein before, our liability under this guarantee is
restricted to Rs. (Rupees only). Our guarantee shall remain in force until
(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank
Guarantee are made to us in writing on or before (Date of validity of the Bank
Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be
released and discharged from all liabilities there under:
Please Mention here Complete Postal Signature of the Bank’s Authorised
Address of the Bank with Branch Code, Signatory
Telephone and Fax Nos. with Official Round Seal.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Bank IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The banks shall be the Banks recognized / notified by the Finance Department, Government
of Gujarat (GoG) from time to time.
Signature of Tenderer Company’s Round Seal Page 54 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
THIS AGREEMENT made on this ____ day of ______ Two Thousand Eighteen.
M/s.___________________________________________________, having Registered Office at
__, India and it Works at
represented by Mr. _____________________ Authorized Person of the ONE PART.
DAKSHIN Gujarat Vij Company Ltd, having Registered Office at Bharuch City Division, Panchbatti
, Bharuch and represented by __________________________________________________ of the
WHEREAS, the Supplier willingly submitted bids for the Tender No
____________________________ of the Purchaser company for supply of
_____________________ as specified and as per delivery instructions provided in the Acceptance
of Tender (AT) / Letter of Acceptance (LOA) issued vide No
_______________________ by the Purchaser Company at the accepted respective prices or rates
mentioned against the said items / materials.
AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the
supply for the total sum of Rs. _______________________________
*including / excluding taxes upon the terms and subject to the conditions herein mentioned in the
AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said
documents of the Schedule are deemed to form part of this agreement and included in the expression
“the Supply” wherever herein used, upon the terms and subject to the conditions hereinafter
NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND
DECLARED THAT:-
I) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No.
______________________________________________ as well as in the form of Acceptance
of Tender (AT) / Letter of Acceptance (LOA) No.
hold good & valid during the period of this Agreement.
II) The supplier shall do and perform for all supplies and things in this agreement mentioned and
described or which are implied therein or there from respectively or are reasonably necessary
for the in-time and in manner supplies as mentioned and subject to the general / commercial
terms & conditions and stipulations contained in this agreement.
Signature of Tenderer Company’s Round Seal Page 55 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
III) In consideration of the due provision, executions, completion of the Supply, as agreed to by the
Supplier as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as
and when they become due and payable to the supplier under the provisions of the agreement
and such payment to be made at such times and in such manner as provided in the agreement.
IV) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has
deposited amount in Cash or DD or has provided valid Bank Guarantee of Rs ____________(
______) with the Purchaser Company towards performance guarantee of execution period i.e.
for security deposit of the supply material / items.
V) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company
may give a notice in writing to rescind, determine and put to an end to the A/T without prejudice
to the right of the Purchaser company to claim damages for antecedent breaches thereof on the
part of the Supplier and also to claim reasonable compensation / risk & cost purchase for the
loss occasioned by the Purchaser Company due to failure of the Supplier to fulfill the Order as
certified in writing by the Purchaser for which Certificate shall be conclusive evidence of the
amount of such compensation payable by the Supplier to the Purchaser.
VI) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity
herein or therein mentioned in the LOA / AT and may cancel the contract at any time after giving
TWO MONTH’S NOTICE IN WRITING without compensating the Supplier.
VII) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply
during Guarantee / Warranty period including for the quantity mentioned in the repeat order, if
any as per the terms & conditions of the LOA / AT.
VIII)Any Notice in connection with the Supply including the Notice for termination may be given by
the Purchaser or any Authorized Officer for the said purpose as per the Commercial Terms &
Conditions of the LOA / AT.
IX) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails
to deliver the materials, the same shall be governed as per the Tender Documents.
X) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters
may be altered by mutual agreement as per the policy of the purchaser Company and if so
altered shall not be deemed or construed to mean or apply to affect or alter other general /
commercial terms & conditions of the agreement and the agreement so altered or revised shall
be and shall always be deemed to have been adhered subject to and without prejudice to said
XI) The following is the Schedule forming part of this agreement as provided herein above:
Signature of Tenderer Company’s Round Seal Page 56 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
List of documents:
1. Offer (Bid) of M/s._____________________________ for Tender No.
2. Tender technical specification and GTP.
3. Tender’s terms and conditions.
In witness whereof the parties here to have set their hands and seals this day, month and year
first above written.
1. Signed, Sealed and delivered by:
Authorized Person
In the presence of Name, Full Address & Signature:
2. Signed, Sealed and Delivered by:
For and on behalf of M/s. Dakshin Gujarat Vij Company Ltd. (Purchaser),
DGVCL, Bharuch city division office,
In the presence of Name, Full Address & Signature:
Signature of Tenderer Company’s Round Seal Page 57 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
ON STAMP PAPER OF RS.300/-
FORM OF BANKER’S UNDERTAKING
[For Performance Guarantee (PBG) towards Guarantee/ Warranty Period as per
commercial terms and conditions of tender]
We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having
our registered office at (Address of Bank’s registered office) hereby give this Bank
Guarantee No. dated
and hereby agree Unequivocally and Unconditionally to pay immediately on demand in
writing from the Beneficiary Company (Name of Gujarat Urja Vikas Nigam Ltd./
subsidiary Company) or any officer authorized by it in this behalf any amount up to not
exceeding Rs. (Amount of Performance Guarantee towards Guarantee/ Warranty period),
(Rupees (in words)) to the said
(GUVNL/ subsidiary Company) on behalf of M/s.
who have entered into a contract for the supply/works specified below:
P. O. (A/T). No. dated .
This agreement shall be valid and binding on this Bank up to and inclusive of
(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change
in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons
whatsoever and our liability hereunder shall not be impaired or discharged by any extension of
time or variations or alterations made, given conceded or agreed, with or without our knowledge
or consent, by or between parties to the said within written contract.
Notwithstanding anything contrary contained in any law for the time being in force or banking
practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or
Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made
only by the beneficiary directly.
NOTWITHSTANDING anything contained herein before, our liability under this guarantee is
restricted to Rs. (Rupees only). Our guarantee shall remain in force until
(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank
Guarantee are made to us in writing on or before (Date of validity of the Bank Guarantee),
all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released
and discharged from all liabilities there under:
Please mention here Complete Postal Signature of the Bank’s Authorized
Address of the Bank with Branch Code, Signatory
Telephone and Fax Nos. With Official Round Seal.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
ON STAMP PAPER OF RS.300/-
FORM OF BANKER’S UNDERTAKING
Signature of Tenderer Company’s Round Seal Page 58 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
[Combined Performance Guarantee (PBG) towards Execution /supply Period and
Guarantee/ Warranty Period as per commercial terms and conditions of Tender]
We, (Name of the Bank and Address of the Branch giving the Bank Guarantee) having
our registered office at (Address of Bank’s registered office) hereby give this Bank
Guarantee No. dated
and hereby agree Unequivocally and Unconditionally to pay immediately on demand in
writing from the Beneficiary Company (DGVCL) or any officer authorized by it in this
behalf any amount up to not exceeding Rs. (Amount of combined Performance Guarantees
towards Execution /supply Period and Guarantee/ Warranty Period),
(Rupees (in words)) to the said (DGVCL) on behalf of M/s. who have entered into a
contract for the supply/works specified below:
L.O.A. No. dated .
This agreement shall be valid and binding on this Bank up to and inclusive of
(Date of validity of the Bank Guarantee) and shall not be terminable by notice or by change
in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons
whatsoever and our liability hereunder shall not be impaired or discharged by any extension of
time or variations or alterations made, given conceded or agreed, with or without our knowledge
or consent, by or between parties to the said within written contract.
Notwithstanding anything contrary contained in any law for the time being in force or banking
practice, this Guarantee shall not be assignable, transferable by the Beneficiary (i.e. GUVNL or
Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made
only by the beneficiary directly.
NOTWITHSTANDING anything contained herein before, our liability under this guarantee is
restricted to Rs. (Rupees only). Our guarantee shall remain in force until
(Date of validity of the Bank Guarantee). Unless demands or claims under this Bank
Guarantee are made to us in writing on or before (Date of validity of the Bank Guarantee),
all rights of the Beneficiary under this Bank Guarantee shall be forfeited and we shall be released
and discharged from all liabilities there under:
Please Mention here Complete Postal Signature of the Bank’s Authorized
Address of the Bank with Branch Code, Signatory with Official Round Seal.
Telephone and Fax Nos.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business, which
are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
SECTION 4: ANNEXURE
Signature of Tenderer Company’s Round Seal Page 59 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
1 Annexure – I Self-Certificate
2 Annexure – II Details of the Experience
3 Annexure – III List of Performance Certificate
4 Annexure – IV Details of Pending Orders as on Bidding Date
5 Annexure – V Self-Declaration
6 Annexure – VI Declaration regarding Conflict among bidders
7 Annexure – VII Technical & Commercial Deviation, if any
8 Annexure – VIII Undertaking in regard to Stop Deal / Black List
9 Annexure – IX Certificate A
10 Annexure – X Important Instructions
11 Annexure – XI List of Type Test Reports / Certificate
Details of Fatal / Non-Fatal Accidents Occurred To the
12 Annexure – XII
Contractor Labours
UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL
13 Annexure – XIII
CASE FOR FRAUD OR MISHANDALING OF MATERIAL
14 Annexure – XIV List of Safety Gadget owned by the bidder
15 Annexure – XV Indemnity Bond
Signature of Tenderer Company’s Round Seal Page 60 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
Reference: Tender enquiry No.: COMPANY/ /
Due on date: / / 201 .
In connection with the above subject and reference I/ We confirm the following:
1. I / We, the under signed have read and examined the Tender Specifications in tender
mentioned under reference along with the Commercial terms and conditions.
2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications
(except the deviations shown in Annexure - VII of Technical Deviations as per clause
no. 11 of this tender document).
3. Further, I / We also agree that additional conditions / deviations, if any, found in the
Commercial terms & conditions (except reference under clause no. 11 of this tender
document), our offer shall be out rightly rejected without assigning any reason
Seal of the Firm Signature of the Authorized
Representatives of the firm
Name of the Tendering Firm / Agency:
Signature of Tenderer Company’s Round Seal Page 61 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM /SIMILAR TYPE OF TENDER
ITEM IN LAST FIVE YEARS FROM THE DUE DATE OF TENDER:
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
Order Amount Name of Order
Sr No Order No./Date Description of Work
Rs. In Lakhs placing authority
Date of commencement of Date of actual completion of
Completion date as per order
Signature of Tenderer Company’s Round Seal Page 62 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
LIST OF SATISFACTORY PERFORMANCE CERTIFICATES
(PHOTO COPY/IES OF PERFORMANCE REPORT/S TO BE UPLOADED IN TECHNICAL
STAGE OF ONLINE MODE / e-TENDER FORMAT ONLY)
Name of the Authority by Reference No. Details of items
whom certificate is issued & Date supplied
Signature of Tenderer Company’s Round Seal Page 63 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Details of Pending Orders, tendered for & on hand, as on the date of the submission
of this Tender:
(To be completely filled by the Bidder)
NAME OF WORK ON HAND WORK TENDERED FOR
WITH ITS COST OF ANTICIPATED ESTIMA WHEN
N TENDER DATE OR REMARKS
LOCATION REMAINING DATE OF TED DECISION
O COST PERIOD OF
AND WORK COMPLETION COST IS
ADDRESS EXPECTED
• If necessary, separate sheet may be used to submit the information.
Signature of Tenderer Company’s Round Seal Page 64 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(Strike off whichever is not applicable)
This is to declare that Mr. /Ms. , employee of DGVCL at _____________
(place), is related to our _______________designation &
This is to declare that none of the Proprietors/ Partners/ Directors are having any
relatives employed or working with DAKSHIN Gujarat VijCo.Ltd.at any of its offices or
its parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.
Signature of Tenderer Company’s Round Seal Page 65 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
(Duly Notarized) on Rs.300/- Non-Judicial Stamp Paper
(as per tender condition)
I_____________________________________ authorized signatory of M/s.
that Mr./Mrs./Ms. ________________________________ is our Company’s
authorized representative and he/she is employee of our Company/Firm. It is
further declared that he/she is not representative/employee of any other
He/She is authorized for coordination/follow up relating to this tender.
Details of Authorized Representative
Designation : ______________________
Contact Number : __________________
Office Address : ___________________
Accepted and confirmed the above facts
Specimen Signature : __________________
It is certified that signed made by above authorized representative in my
Signature of Authorized signatory : ________________
Designation : ______________________
Contact Number : __________________
Office Address : ___________________
Signature of Tenderer Company’s Round Seal Page 66 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
TECHNICAL& COMMERCIAL DEVIATIONS, IF ANY, TO BE FURNISHED IN THIS ANNEXURE
Deviation offered to
Chapter No, Clause No. Deviation offered
of the tender document
Signature of Tenderer Company’s Round Seal Page 67 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
ANNEXURE – VIII
(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST
Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List
Ref: Tender No.:
signatory of M/S ______________________________________ here by certify that M/S
__________________________________________ and their proprietor / any partner / any
directors of the firm is not stop deal and/or banned for business dealing and/or black
listed by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL /
MGVCL / UGVCL / PGVCL.
Signature of the Tenderer
Seal of the Firm
Signature of Tenderer Company’s Round Seal Page 68 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
Tender No. COMPANY/
On Firm’s Letter Head
CERTIFICATE – “A”
I / We__________________________________ authorised signatory of
M/s.______________________________________ is not related with other firms who have
submitted tenders for the same items under this inquiry / Tender.
Seal of the Firm Signature of the Tenderer
With Designation
Signature of Tenderer Company’s Round Seal Page 69 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
(TO BE SUBMITTED / FILLED IN ONLINE / e-TENDER FORMAT ONLY)
Tender No. COMPANY/
IMPORTANT INSTRUCTIONS
1. The Tenderer should clearly give certificate along with the Technical Bid:
“This is to confirm and certify that the offer submitted by me is strictly in accordance with
COMPANY Tender specifications, Guaranteed Technical Particulars and drawing as mentioned
in the Tender Specifications. There is no commercial or Technical deviation (except the
deviations shown in Annexure of Technical Deviations as per this tender document) in the
offer from COMPANY Tender Specification. I undertake to abide by COMPANY Technical
specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials
strictly as per COMPANY Technical specification / Guaranteed Technical Particulars /
Drawing, even if any technical deviations are mentioned by me. I also undertake to abide by
all commercial conditions of COMPANY, including delivery schedule.”
2. Any offer without above certificate will not be considered and the tender will be out rightly
ignored in the absence of above certificate.
3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according
to COMPANY specifications, Guaranteed Technical Specifications, Drawing and commercial terms
and conditions and false certificate is given by the Tenderer, then COMPANY will not deal with
the firm for the present Tender. It is, therefore requested that the Tenderer should take care in
giving their offer and submission of documents, including Type Test certificate.
4. The conditional tenders will not be accepted.
5. In connection with the above subject and reference I/We confirm the following:
I. I/We the under signed have read and examined the Bid specifications in Bid
mentioned under reference along with the Condition of Contract (Commercial and
II. I/We declare that our Technical Bid is strictly in line with the Bid specifications
(expect the deviation shown in Annexure of technical deviation as per Clause no.
of section 2 of the Bid document).
III. Further I/We also agree that additional conditions/deviations, if any found in the
Condition of Contract (Commercial and Legal) (except reference under clause no.
of section 2 of this Bid document) our offer shall be out rightly rejected without
assigning any reason thereof.
(Signature of the Tenderer)
Signature of Tenderer Company’s Round Seal Page 70 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID
(For the work of Laying of HT/LT Underground Cable) (Not Older than 7 Years)
Sr. No Type Test Tests Carried Rating & Type / Name of the Results Of
Report No. & out at (Name of Designation of test Conducted the Tests.
Date Laboratory) Item / Equipment
Signature of Tenderer Company’s Round Seal Page 71 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five
Sr. Type Of Accident Fatal/Nonfatal Affected Brief Reason for the
No. (Electrical/Mechanical) Labour/s Accident
Signature of Tenderer Company’s Round Seal Page 72 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR
MISHANDALING OF MATERIAL
All bidders will have to furnish the following undertaking duly filled in signed and stamped for each
quoted item of the tender along with the Technical Bid.
M/s_____________________________________________ hereby declare that none of the
Proprietors/ Partners/ Directorsis not under any criminal investigation for any kind of fraud for theft
of material or/and with handlings the material and any civil and/or criminal case pending for such
matter listed by GUVNL and or any subsidiary companies viz. PGVCL / UGVCL / DGVCL / MGVCL
/ GSECL / GETCO for the tendered items and/or work.
Seal of the Firm
Signature of the Tenderer with Designation
Signature of Tenderer Company’s Round Seal Page 73 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
List of Safety Gadgets Owned by Bidder
Sr. Nos. gadgets
No. List of Safety Gadget Unit owned by
2 Earthing Rod No
4 Safety Belt No
5 Hand Gloves for LT Pair
6 Hand Gloves for HT Pair
7 Other safety items
Signature of Tenderer Company’s Round Seal Page 74 of
Place: Signature of Tenderer Date:
Bharuch City Division Tender no. 02/2026-27
In consideration of the DAKSHIN GUJARAT VIJ COMPANY LTD., herein after known as the
COMPANY having given contract for the work of
as per A/T No. , dated and all future contract that may be
awarded to me in the next one year and in terms of the condition in instruction to bidder clause
of the COMPANY’s tender and contract for work.
I residing at by this Bond bind myself responsible for and shall pay compensation to my
workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called
the said Act for death or injuries caused to the workmen engaged by this presents, if such
compensation is paid by the COMPANY as principal under such sub-section (1) of section 12 of the
said Act on behalf of me, to pay such amount of compensation on demand within 48 hours to the
COMPANY that it might have to spend as legal and other incidental charges in defending any suit
or action arising out of the death of injuries in regard to compensation paid to the workmen or heirs
of the deceased workmen.
Now the condition of the above written Bond is such that any suit of action arising out of the death
or injuries to the workmen engaged by me. During the execution of work of said contract and all
future contracts that may be awarded to me in the next one year is filed by the worker against the
COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend
as legal and other incidental charges in defending such suit or action and also the amount that may
be ordered to be paid to the worker / or his heirs as compensation and that the above written bind
shall remain in full force and virtue till the COMPANY is required to defend such suit or action filed
by the workers and or heirs against the COMPANY. Further it is applicable on death of contractor
himself also. No any compensation will be claimed by legal heirs of contractor.
Witnesses: Signature of the Executants
Signature of Tenderer Company’s Round Seal Page 75 of
Place: Signature of Tenderer Date:
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
details.html
RAW_HTML
TENDER NOTICE NO2 BHARUCH RURAL SDN.pdf
Bid Documents Tender no. 2 Bharuch Rural Sdn.pdf
Schedule B Tender no 2 Bharuch Rural sdn.pdf
Technical Specification OH Tender no. 2 Bharuch Rural.pdf
Technical Specification UG Tender no. 2 BRHR.pdf
Tender notice 02 Bharuch Rural TERMS AND CONDITION.pdf
Download all tender documents and submit your bid