IGBT BASED 3-PHASE DRIVE PROPULSION EQUIPMENTS

Special Eligibility Criteria

1. 1

   Supply to be as per tender specifications.

   Document optionalConfirmation required
2. 2

   Only those firms will be consider for placement regular order who have 1) Successfully commissioned minimum 01 set of the equipment (tendered item) in three phase electric Locomotive over IR and prototype clearance has been issued as on the tender opening date. and/or 2) Successfully supplied and commissioned the propulsion equipment which are tested and approved for regular use by CLW viz Traction converter, auxiliary converter and Vehicle control unit with Complying to RDSO Modification sheet no. RDSO/2014/EL/MS/435 Rev 0 dated 06/06/2014 FOR CAB REDUNDANCY IN WAP7 LOCOS. They should have proven capability for successful interfacing and commissioning of these equipment in 3 PH electric Locomotive over IR as on Tender opening date.

   Document optionalConfirmation required
3. 3

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockiest along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS")

   Confirmation required

Check List

1. 1

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?
2. 2

   If not are you ready to pay Security Deposit ?
3. 3

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] - 363-1 Dt. 05.07.2012 or latest. If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
4. 4

   Have you read and accepted tender conditions?
5. 5

   Have you furnished the statement of deviations?[preferably nil]
6. 6

   Have you quoted Mode of dispatch on FOR DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units, copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Firm to indicate make-model-brand offered, if any.
14. 14

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   (i) Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be "Local suppliers" (i.e.), "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of non- compliance of above declaration. For more details, the tenderer shall refer Para 16.0 of Part 'B' of 'SR TENDER CONDITIONS' attached to this tender document. (ii) Please enter the percentage of the local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition.

   Document optionalConfirmation required
3. 3

   CA certificate clause:- Tenderers shall provide a certificate from the Statutory Auditor or Cost Auditor of the Company or from a practicing Cost Accountant/Chartered Account giving the percentage of local content. The tenderer shall refer Para.16.1 of Part.B of Southern Railway Tender Conditions.

   Document requiredConfirmation required
4. 4

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like - 06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

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5. 5

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Document optionalConfirmation required
6. 6

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

   Confirmation required
7. 7

   HSN Code/GST : In case firm misclassifies HSN Code/GST rate, higher GST, if any, due to this misclassification shall be paid and borne by the firm itself.

   Document optionalConfirmation required
8. 8

   EARNEST MONEY DEPOSIT (EMD):- EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS" attached to this tender document: EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. (ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. (iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy. (iv) Other Railways, Indian Ordinance factories and Govt. departments. (v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. (vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item . (vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. (viii) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG.

   Document optionalConfirmation required
9. 9

   SECURITY DEPOSIT:- SECURITY DEPOSIT shall be taken from all vendors for contract value above Rs.25 Lakhs. SECURITY DEPOSIT is 5% of total value of contract subject to MAX Rs. 50 Lakhs for contract value above 25 lakhs and up to Rs.50 Crore. Subject to the applicable exemptions. SECURITY DEPOSIT from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs.25 (twenty five) lakh, b) Other Railways and Government departments in terms of Railway Boards letter No. 2004/RS(G)/779/11 dated 24.07.2007 c) Indian Ordinance Factories in terms of Railway Boards letter No.92/RSS(G)/363/1 dated 08.04.1993 d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Boards letter No.2003/RS(G)/779/5 dated 10.09.2004 e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monetary limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A of "SR TENDER CONDITIONS" enclosed to this tender document for further details on this clause).

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10. 10

    Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

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11. 11

    SPLIT CLAUSE:- Pre-decided Quantity Splitting clause is applicable as per the para 5.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document, in order to ensure timely availability of material through placement of orders on multiple sources.

    Confirmation required
12. 12

    HSN Code of this item is 8504 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

    Document optionalConfirmation required
13. 13

    For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of "SR TENDER CONDITIONS" attached to this tender document.

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14. 14

    Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

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15. 15

    1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist

    Confirmation required
16. 16

    a) FOR DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Free Door Delivery to respective consignee and Unloading of the materials to be arranged by firm, at consignee's premises as below: (i) The Senior Section Engineer , Electric Loco Shed, Royapuram, Chennai: 600013, Tamilnadu. (ii) The Senior Section Engineer , Electric Loco Shed, Arakkonam, 631001, Tamilnadu.. (iii) The Senior Section Engineer (Stores section), Electric Loco Shed, near Kollampallayam, Erode- 638002.

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17. 17

    Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to security deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
18. 18

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document.

    Confirmation required
19. 19

    The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with the bid are true and factual. Standard format of certificate to be submitted by the bidder is available under Annexure-14 of the 'SR TENDER CONDITIONS' document attached with this tender. Non submission of the above certificate by the bidder shall result in summary rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting document duly self-attested/ digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the tender document. It will not be obligatory on the part of Tender Committee / Accepting Authority to scrutinize beyond the submitted document of the tenderer as far as his qualification for the tender is concerned. For details please refer Para 21 of part B of "SR TENDER CONDITIONS" document attached with this tender.

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20. 20

    PRICE VARIATION CLAUSE: Part-I: Price variation clause for indigenous content for the Power Electronics products (Traction Invertors Converters) with IEEMA Circular No.IEEMA (PVC)/PE-2010/04/2025 (Attached with the tender document). P1=Po/100[16+26xC/Co+13xAL/ALo+18xFE/FEo+9xIM/IMo+18xW/Wo] Part-II: IEEMA PVC for import content as per IEEMA Circular No.IEEMA (PVC)/PE-2010/04/2025 dated 21.05.25 P2 = CIF /100*{[ER/ERo*(100+D)] - (100+Do)} Price Variation Clause is applicable for Goods only (Item no.1 only) Base date: Basic rate payable shall be subject to a accordance with Price Variation Clause (PVC) with base date for latest IEEMA circular IEEMA (PVC)/PE-2010/04/2025 dated 21.05.25 for the Power Electronics products . PVC Base Month - April 2025.

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21. 21

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   No deviation is permitted with respect to the validity of offer (i.e. 120 days) or else offer will be summarily rejected

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanour and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

3. 3

   No deviation is permitted with respect to PVC.