Work of Installation of Mesh type earthing at 66KV Switchyard of 400kv Kansari Sub-station under Deesa Division of Palanpur circle approved under R&M 22-23

Name of work: Work of Installation of Mesh type earthing at 66KV Switchyard of 400kv Kansari Sub-

station under Deesa Division of Palanpur circle approved under R&M 22-23

To create environment where Business confidence is built though best business practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate

benefit of society a the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical  Not to bring pressure

standards in business and recommendations outside GETCO to

professional influence its decision.

 Ensure maximum transparency to the  Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GETCO or any of its employees under

any circumstances.

 To ensure to fulfill the terms of  To be prompt and reasonable in

agreement / contract and to consider fulfilling the contract, agreement, legal

objectively the viewpoint of parties. obligations.

 To ensure regular and timely release  To provide goods and / or services

of 9payment on due dates for work timely as per agreed quality and

done. specifications at minimum cost of

 To ensure that no improper demand is  To abide by the general discipline to

made by employees or by anyone on be maintained in our dealings.

 To give maximum possible assistance  To be true and honest in furnishing

to all the Vendors / Suppliers / Service information including payment to

provider and other to enable them to agents / sub-agent.

complete the contract in time.

 To provide all information to suppliers /  Not to divulge any information,

contractors relating to contract / Job business details available during the

which facilitate him to complete the course of business relationship to

contract / job successfully in time others without the written consent of

 To ensure minimum hurdles to  Not to enter into carter / syndicate /

Vendors / suppliers / contractors in understanding whether formal / non

complete of agreement / contract / formal so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Seal and signature of bidder

Office of The Superintending Engineer

Circle Office, 66kv Sub-

Sub-station Compund, Near Circuit House,

Palanpur, Dist.: Banaskantha

Email: [email protected]

Regd. Office: Sardar Patel Vidyut Bhavan, Race Course,

TENDER NOTICE No: PTC/ET/57/2026

Superintending Engineer, Palanpur invites “On line Tenders” (e-tendering) for the Work of

Installation of Mesh type earthing at 66KV Switchyard of 400kv Kansari Sub-station under Deesa

Division of Palanpur circle approved under R&M 22-23 From registered Contractors. Bidders

should fulfil the all the qualification criteria. Otherwise their bids will not be considered & price bid

will not be opened. All the bidders should have valid e-tender vender registration. Tender Papers &

Specifications may be down loaded from Web site https://tender.nprocure.com (For

view, down load and on line submission) and GUVNL / GETCO web sites www.tender.guvnl.com

(For view & download only). Tender fee may be paid along with submission of tender by

NEFT/RTGS/ONLINE/Online only.

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Estimated Time Tender E.M.D.

Sr. Name of Work Cost Rs. With Limit Fee Rs. Rs.

Work of Installation of Mesh 27,71,337.38 03 Rs.1000+GST Rs.

type earthing at 66KV Months 18% 180=

PTC/C Switchyard of 400kv Kansari Rs

M1/N- Sub-station under Deesa

30/2026 Division of Palanpur circle

approved under R&M 22-23

On line (E-tendering) tender/ offer submission

1 last date up to 16.00 hours only (This is Dt. As per N Code

Date of opening of on – line b i d opening Dt. As per N Code

2 at 16.01 Hours.(If Possible)

3 Tentative Date of on – line opening of Price bid Shall be intimated separately.

Seal and signature of bidder

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original – as specified

in tender document) documents with bid and no physical documents to be submitted by bidder including

Tender fee, EMD.

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above mentioned

website till the date and time shown above. It is required that only online submission of tender fees, EMD

(NEFT/RTGS/ONLINE/Online transaction Slip) dully signed integrity pact to be done. However, of

anywhere in tender documents submission of other than this document physical submission

mentioned to be overlooked.

3. If the EMD amount is should be paid either by Payment of EMD by RTGS/NEFT/on line shall be

encouraged. Payment through RTGS/NEFT/online bidder has to mail following details to

[email protected], [email protected] &

[email protected]. The transection slip of payment made by RTGS/NEFT/Online is to

be uploaded in Nprocure with tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

receipt can be generated.

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S

5 Address of Bank Campus, Abu Highway,

6 IFSC Code BARB0PALANP (“ Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder, the

required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from) remain

legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through online only

on n procure portal including Tender fee, EMD and attested Integrity Pact. Physical copies of Tender fee,

Sign & Seal of Contractor Page

EMD and Integrity Pact to be submitted in sealed cover on OR before due date and time. (All tender

documents including Price bid are not to be submitted with the physical documents including Tender fee,

EMD and Integrity Pact).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

10. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

12. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of

delay due to postal services or any other reasons and the Corporation shall not assume any responsibility

for late receipt of tender.

13. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS/ONLINE/Online on any

Nationalized Bank only situated at “Palanpur” drawn in favor of “GUJARAT ENERGY TRANSMISSION

CORPORATION LTD.” EMD and Tender Fee NEFT/RTGS/ONLINE/Online with different purchaser or

agency shall not be accepted. Tender without EMD and tender fee shall be rejected.

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should

be referred to:

The S u p e r i n t e n di n g Engi neer ( TR),

Gujarat E ne r g y Tr a n sm i ssi on C o r p o r at i o n

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR) GETCO,

Sign & Seal of Contractor Page

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/

‘OWNER’ intends to receive bids for Work of Installation of Mesh type earthing at 66KV

Switchyard of 400kv Kansari Sub-station under Deesa Division of Palanpur circle

approved under R&M 22-23. as detailed in the accompanying specifications in accordance

with Terms and Conditions herein. The bids shall be prepared and furnished as per these

2.0 Qualification Requirements of Bidders

Qualification Requirement

[A] Registration:

The Bidder shall be strictly a GETCO registered contactor of E-1 Class or above.

[B] Technical requirements:

- Bidder shall have executed minimum 01 no 66KV or higher class Substation with State or

central transmission utility or major industries or equivalent nos of 66KV or higher class

bays at same or different location. Substation include minimum two no’s of feeders bays,

one no’s of transformer bay. It must include work of mesh type earthing.

- Bidders should have executed minimum 3 Nos. 66KV and above class Substation Mesh

Earthing in Last Three financial year.

The bidder should have valid electrical license and approved vendor of GETCO/STU/CTU

registered under GST act and should have CPF/PF registration certificate. Attested Xerox

copy of work orders executed from GETCO and satisfactory completion certificate from

respective department should be submitted.

[C] Financial Criteria

The bidder shall submit the Latest bank solvency of the amount which is 20% of the total

estimated cost of the tender.

1 Following document required mandatory.

A. The bidder shall submit the bank solvency of the amount which is 20% of the total estimated

cost of the tender. He has adequate financial capability and stability to meet the financial

obligations arising out of the scope of works.

B. Income Tax will be deducted as per Rules from the Bill.

C. Payment of Tender Fee & EMD.

D. In addition, the Qualifying Requirements if any, in the ‘Special Conditions of Contracts ‘shall also

E. Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

F. GST Registration: The Bidder shall be registered under the “GOODS AND SERVICE TAX –

ACT”. The certified photo copy of such registration under GST Act shall have to be submitted

along with the bid by the bidder.

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G. I.T. PAN CARD: The bidder should submit the attested photo copy of PAN Card of their firm.

H. Electrical contractor’s license: The bidders should submit the attested copy of GOG Electrical

Contractor licenses of firm with latest validation.

I. Registration of Workers Welfare Cess.

J. Profit & Loss Account Statement: The Bidder should submit certified Xerox of audited copy of

the Balance sheet with profit and loss account of last three Years. Last Three Years Audited

Balance sheet / Income Tax Returns of last 3-Years.

K. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid

documents in case of partnership firm & self-affidavit for proprietorship firm. All such documents

shall have to be NOTARISED.

L. Labor License: Bidder has available labor licensee for his firm as per Govt. rules. Registration of

Workers Welfare Cess.

M. List of Tools & Tackles: Bidders mentioned available tools with requirement of work.

The bidders must be attach submitted all above documents scanned copy on n-procure and

certified/self-verified copy of all documents in Technical bid online only.

2.1 The above-cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in

the Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the

Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/ liable

for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications

or is in doubt as to the true meaning of any part, he shall make a request, in writing not later than

the date of pre Bid discussion, to the owner in triplicate. The owner will issue explanations,

interpretations and clarifications as deemed fit in writing as a response to this request. On receipt of

such interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated

Sign & Seal of Contractor Page

in the Bid invitation. All such explanations, interpretations and clarifications from the Owner shall be

deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at

his own initiative or in response to a clarification requested by the intending Bidder, modify the

Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of Bidding

document from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of

the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account

in preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

C. PREPARATION OF BIDS

8.0 Language Of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided that any

printed literature furnished by the Bidder may be written in another language so long as

accompanied by an English translation of its pertinent passages. Failure to comply with this may

disqualify a bid. For purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders,

regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under

these specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

10.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief

description of services, quantity and price.

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10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein the

The work includes work of painting of H-frame structure painting of various lines.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of

the bidding documents permitted by the Owner and therefore, the Bidders are advised that while

making Bid Proposals and quoting prices these conditions may appropriately be taken into

consideration. Bidders are required to furnish a certificate in this regard as per the format provided

in Special Conditions of Contract in a separate sealed envelope containing Bid security, which shall

accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules enclosed in bid proposal sheets to furnish under the contract. Prices quoted should be in

% Above/ Below on Estimated Cost. However, detail bifurcation of Taxes applicable should be

mentioned separately with Price bid.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid

shall be final and any additional GST will have to be borne by the tenderer himself. In no case

additional amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

Sign & Seal of Contractor Page

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule- B).

The price bid submitted in physical mode shall not be considered.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract

and shall not be subject to variation on any account saving for change in quantity. A bid submitted

with an adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax will be levied as per prevailing rate on payment to contractors. Any other

tax except specifically mentioned in tender will not be borne by GETCO. The bidder shall be liable

and rresponsible for payment of such taxes as attracted under the provisions of the law

14.4 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST at

prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.5 Notwithstanding the tax liabilities as per the sub-clause14.1 to14.4 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of Income

Tax (on the cost of items of supply included in the works contract) as may be mandatory in terms of

the law. The owner shall not bear any liability in this regard but shall issue necessary certificate in

respect of such deduction made.

14.6 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

14.7 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per

Clause No. 14.7 supra.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced

by reasons of the making, passing or promulgation of any law after the date of submission of bid or

by any order, regulation or bye-law having the force of law the amount of such increase or reduction

shall be added to or deducted from the “Contract Price” as the case may be for direct transactions

between contactor & owner, and not for bought out items. It is the Bidders responsibility to furnish

details of taxes, duties, levies etc. applicable as on the date of submission of the bid.

14.8 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.9 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of

a new tax or duty will be applicable only to the direct transaction between the contractor and the

14.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

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14.11 The contractor shall pay 1% welfare cess to the respective Govt. Department if applicable & the same

will be reimbursed on production of proof of payment before release of payment of final bill, the

contractor has to submit documentary evidence of payment of welfare cess of previous RA bill as well

as of the final bill.

14.12 The validity of tender is 180 days from the date of opening of technical bid.

14.13 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items

for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office

of the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall

be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of payment

of welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence

of payment by observing due formalities

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

16.0 Contract Quality assurance:

16.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the overall

quality management and procedures which he proposes to follow in the performance of the Works

during various phases as detailed in relevant clause of the General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme shall

form a part of the Contract.

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16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those

vendors. Such details shall be accompanied by their list of previous supplies made performance

reports etc. However, in case of orders are placed, specific approval shall be obtained from the

owner for the vendor-supplied materials.

17.0 STORAGE-CUM-ERECTION INSURANCE:- The contractor shall take suitable storage-cum-

erection insurance cover at his cost to the extent of 100% cost of cost of sub-station / line materials,

which are required to complete the sub-station / line. Bidder shall have to take the comprehensive

Marine Cum Erection (MCE) insurance policy against any loss, damage, theft, pilferage, fire etc. for

the complete period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. However, if the work is not completed within stipulated time limit as

mentioned into work order, the MCE shall be extended by the contractor up to the work completion

and taking over of line or SS by GETCO. Moreover, the change for extension of insurance shall be

borne by contractor if the delay is attributed to the contractor. The charge for extension of insurance

shall be reimbursed by GETCO to the contractor on production of proof for extension of MCE if the

delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-

charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in

absence of the above insurance policy, R.A. bill payment will be withheld.

18.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above

schedule, it shall be deemed to have been included in the Bidder’s proposed scope of supply.

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance

requirements. The Bidder shall furnish adequate technical information about such alternative

material equipment to enable the Owner to determine its acceptability. The Owner shall be the sole

judge on the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to

brand name of catalogue numbers designed by the Owner in its Technical Specifications are

intended to be descriptive only and not restrictive. The Bidder may substitute alternative standards,

brand name and/or catalogue numbers in its bid, provided that it demonstrates to the Owner’s

satisfaction that the substitutions are substantially equivalent or superior to those designed in the

Technical Specification.

20.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of

estimated cost to be paid as under:

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a) All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

20.1 Bid Validity: The offer should be valid for a minimum period of 180 days from the date of opening of

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para 20.1 above.

No exemptions are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

20.6 The bid guarantee may be forfeited.

b) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

c) If a bidder refuses to accept the contract or fails to commence the works ( including supplies

within thirty days of letter of award of contract )

20.7 On forfeiture of EMD, SD or guarantee under the terms and conditions of this tender, applicable

GST will also be recovered from the bidder / contractor and GETCO reserves all rights of such

recovery of such forfeited amount along with GST

21 Format of Bid:

21.1 The Bidder shall prepare one copy of the technical bid with all the documents. No Hard/Physical

copy of Price/Commercial bid required in physical submission. Technical as well as Price bid

must be considering from N-Code/Online only

21.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder o r a person o r persons d u l y au t h o riz ed b y the Bidder t o sign the

Contract. The letter of authorization shall be indicated by written power-of-attorney

accompanying the bid. All pages of the bid, except for un-amended printed literature, shall be

initiated by the person or persons signing the bid.

21.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or

persons signing the bid.

No Hard/Physical copy of Technical/Price/Commercial bid required in physical submission.

Technical Bid as well as Price bid must be consider from N-Code/Online only

22. Signature Of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making

the bid and must be signed and sealed by the Bidder with his usual signature. The names of all

persons signing should also be typed or printed below the signature.

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22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or

other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by

the President/Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such

bids will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of

the Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

24.0 Deadline for submission of bids :

24.1 The Bidders have the option of sending the bid by registered post or by speed post. Bids submitted

by telex/telegram will not be accepted. No request from any Bidder to the Owner to collect the

proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later than the

time & date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids :

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of

the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the

modification is for the Technical bid or the Price bid. No bid modifications notice by

Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

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Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts

are manufactured, principles of operation, the extent of pre-assembly involved, major construction

equipment proposed to be deployed, method of erection and the proposed erection organizational

27.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

27.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings

submitted by the Bidder will be retained by the Owner. Any major departure from these drawings

and descriptive material submitted will not be permitted during the execution of the Contract without

specific written permission of the Owner.

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial deviation

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids (Cover –I, II, and III) in the presence of Bidder’s

representatives who choose to attend on the date and time mentioned for opening of bids in the

Invitation to Bid or in case any extension has been given thereto, on the extended bid opening date

and time notified to all the Bidders who have purchased the bidding document. The Bidder’s

representatives who are present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner,

at his discretion may consider appropriate, will be announced in the Technical Bid Opening.

28.3 The price bids to be filled up on line on website https://tender.nprocure.com

28.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any

such other details as the Owner, at his discretion, may consider appropriate, will be announced/

furnished in the Price Bid Opening.

28.5 No electronic recording/transmitting devices will be permitted during Bid opening.

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29.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine

the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

30.0 Policy for bids under consideration:

30.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and

until such time official intimation of award/rejection is made by the Owner to the Bidders. While the

Bids are under consideration, Bidders and/or their representatives and other interested parties are

advised to refrain from contacting by any means, the owner and/or his employee’s representatives

on the matters related to Bids under consideration.

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether the

documents have been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of

the errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The

other. In the case of any inconsistency in the prices furnished in the specified prices schedules to be

identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for

the purpose of evaluation and for the purpose of award of Contract use the lowest of the prices in

these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of

the equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

32.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

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For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison

shall be derived as under:

Differential Price (DP)=n1F1+n2F2…+nnFn, where F1, F2…Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or deficiency

in the corresponding units to be determined from the Bidder’s proposal. The above factors and

corresponding units of parameter differential are derived from the Technical Specifications, Data

sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value

(D) and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be

rendered as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further

that the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall

be the sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

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35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and

reject all bids at time prior to award of contract, any without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds

for the Owner’s action.

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in

writing by registered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

36.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause

.0, the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security,

pursuant to Clause 20.0.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with

date and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will

be signed within 30 (Thirty) days of notification of Award.

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be

equal to ten percent (10%) of the Contract price and it shall guarantee the faithful performance of

the Contract in accordance with the terms and conditions specified in these documents and

specifications. the guarantee shall be valid up to 90 days after the end of Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors

and installed by him shall be free from all defects in design, material and workmanship and shall

upon written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified

in the relevant clause of the General Terms and Conditions in the Part-I/Special Conditions of

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other

clauses in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contra.

38.5 Contractor has submitted certify copy of Reg. / Ele. Reg./ GST Reg./Partnership deed/PAN

Card/PF reg. and solvency certificate / Experience certificate in Technical bid.

38.5.1 Once price bid submitted same will be consider only. Revised after shall not consider at the time at

opening of tender. Tenderer has to submit only one price bid revised price bid will not be consider.

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GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending engineer (TR.) GETCO PALANPUR or any of its

subsidiaries and shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

issued to the Contractor under the Contract.

1.6 ‘Works’ shall mean and include taking delivery of line materials labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and

the related facilities are to be erected or installed and any adjacent land, paths, street or reservoir

which may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the

contract agreement for the entire scope of the works.

1.10 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized

representative of the Owner.

1.11 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued

by the Owner notifying the Contractor that his bid has been accepted.

1.12 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.13 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.14 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each. A ‘Week’ shall mean continuous period of seven

1.15 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

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1.16 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’,

‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words

and phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in the

Contract Documents.

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship

which cannot be detected during inspection, testing etc, based on the technology available for

carrying out such tests.

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject

matter of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

1.24 Terms and expressions not herein defined shall have the same meaning as are assigned to them in

the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in

the General Clauses Act (1897) including amendments thereof, if any.

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1.25 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in

other parts of the Contract.

The works carried out under this Contract shall conform to the all statutory regulation and provisions

the acts, mentioned in the Technical Specifications, and, when no regulations or standard is

mentioned, to the authoritative regulations or standards/ Act, appropriate to the works and such

stipulations shall be the latest issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing shall be

written in English language. The Metric System of measurement shall be used exclusively in the

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form

an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract and all other documents included under Volume- I

and the Special Conditions of Contract.

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along with

his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for the purpose of such

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6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall

remain the property of the Owner and shall be returned (in all copies) to the Owner on completion of

the Contractor’s performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site

installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form acceptable

to the Executive engineer (TR.) GETCO Chhatral for keeping the equipment in safe custody and to

utilize the same exclusively for the purpose of the said Contract. Samples of Performa for the

Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for the

measurement of deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of PALANPUR

shall have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the

Letter of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated

time, the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with

one signed original and the rest will be retained by the Owner.

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9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and

descriptive materials submitted with the bid, to form a part of the Contract immediately after issue of

Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver

of such provisions, rights or options or in any way to affect the validity of the Contract. The exercise

by either party of any of its rights herein shall not preclude or prejudice either party from exercising

the same or any other right it may have under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the

clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his

work as to complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as field erection activities within

five (5) days of the date of Notification of Award. This network shall also indicate the interface

facilities to be provided by the Owner and the dates by which such facilities are needed. The

Contractor shall discuss the network so submitted with the Owner and the agreed network shall

form part of the Contract documents. During the performance of the Contract, if in the opinion of the

Engineer, proper progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The interface

facilities to be provided by the Owner in accordance with the agreed network shall also be reviewed

while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the

Contractor as directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a

detailed programme in line with the agreed Contract network.

Such programme shall be reviewed, updated and submitted to the Engineer every month thereafter.

12.5 The above bar charts/ programme shall be compatible with the Owner’s computer

environment and furnished to the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement

given by the respective construction sub division unless otherwise provided in the notification of

14.0 PENALTY FOR DELAY

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14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The

details of such penalty are brought out in the accompanying Special Conditions of Contract (SCC).

14.3 The completion time allowed for carrying out the work should be strictly observed. For any delay,

penalty will be levied at the rate of ½ % per week or part thereof on delayed portion of the work

subject to ceiling of 10% of total contract value plus GST as applicable will be imposed.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious

loss or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified

promptly and he shall assist wherever possible in making necessary corrections. This shall not

relieve the Contractor of his liabilities under the terms and conditions of the Contract.

15.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

six (6) months from the date of such rectification or correction. If any defects are not rectified within

a reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

15.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

15.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his

obligations under this clause.

15.5 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For

latent defects, the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.4 above shall

remain till the end of 6 months from the date of completion of guarantee period.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

18.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

20.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at the

end of the Guarantee/Warranty period or after finalization of material account and final bill and till

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such time as the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other

payments made under the Contract shall be treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15)

days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made

by the Contractor except as directed in writing by the Engineer, but the Engineer shall have full

powers subject to the provisions hereinafter contained, from time to time during the execution of the

Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to

the Contract. The Contractor shall carry out such variation and be bound by the same conditions as

far as applicable as though the said variations occurred in the Contract Documents. If any

suggested variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling

any of his obligations or guarantees under the Contract, he shall notify the Engineer thereof in

writing and the Engineer shall decide forthwith whether or not, the same shall be carried out and if

the Engineer confirms his instructions, the Contractor’s obligations and guarantees shall be modified

to such an extent as may be mutually agreed. Any agreed difference in cost occasioned by any

such variation shall be added to or deducted from the Contract Price as the case may be.

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to

the Contractor to enable him to work his arrangement accordingly, and in cases where goods or

materials are already prepared or any design, drawings or pattern made or work done as per the

contract requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the

22.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either then or later

on, will in the opinion of the Contractor, involve a claim for additional payment, the Contractor shall

immediately and in no case later than thirty (30) days, after receipt of the instructions aforesaid and

before carrying out the instructions, advise the Engineer to that effect. But the Engineer shall not

become liable for payment of any charges in respect of any such variations, unless the instructions

for the performance of the same shall be confirmed in writing by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

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22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in

section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the

same conditions as though the said variations occurred in the Contract Documents. However, the

Contract Price shall be adjusted at the rates and the prices provided for the original quantities in the

23.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his

authorized supervisor and by labors employed by him.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below.

In case the unit rates are not available for the change in quantity, the same shall be subjected to

mutual agreement.

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain the

most efficient and economical design and to avoid unnecessary duplication of efforts. The Engineer

shall be provided with three copies of all correspondence addressed by the Contractor to other

Contractors and Consulting Engineers of the Owner in respect of such exchange of technical

information, wherever needed.

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents

nor any order by the Owner or the Engineer for payment of money or any payment for or

acceptance of, the whole or any part of the Works by the Owner or the Engineer, nor any extension

of time, nor any possession taken by the Engineer shall operate as a waiver of any provision of the

Contract, or of any power herein reserved to the Owner or any right to damages herein provided nor

shall any waiver of any breach in the Contract be held to be a waiver of any other or subsequent

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of

the Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

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29.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

30.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall

issue to the Contractor a completion Certificate as a proof of the final acceptance of the erected line.

Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance thereof

on account of minor omissions or defects which do not affect the commercial operation and/or

cause any serious risk to the erected line. Such certificate shall not relieve the Contractor of any of

his obligations which otherwise survive, by the terms and conditions of the Contract after issue of

such certificate.

C. CONTRACT SECURITY AND PAYMENTS

31.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen (15) days of “Notice of Award of Contract”. The

performance guarantee(s) shall be as per terms prescribed.

32.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract and production of

work completion certificate of the Sub-Station in-charge, after following the procedures of GETCO.

Payment will be made by concern Division offices under which work executed.

32.2 Currency of Payment: All payments under the Contract shall be in Indian Rupees only.

32.3 Terms: Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

33.1 Application for Payment: The Contractor shall submit application for the payment in the prescribed

preformed of the Owner. Performa for application for payment will be as prescribed.

Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract up to the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

Every interim payment certificate shall certify the Contract value of the Works executed up to the

date mentioned in the application for the payment certificate, provided that no sum shall be included

in any interim payment certificate in respect of the works that, according to the decision of the

Engineer, does not comply with the Contract.

34.3 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly

to the Contractor as per the payment schedule.

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All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of

the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

37.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to

the Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

37.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the Owner with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the Owner immediately

after such insurance coverage. The Contractor shall also inform the Owner in writing at least sixty

(60) days in advance regarding the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

37.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage

in transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

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37.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time, during

the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and

in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premia amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premia, which may be available for higher volume

or for reason of financing arrangement of the project.

37.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

37.6 Special Conditions of Contract details out the various insurance liabilities.

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner

or his authorized agents, then the Contractor shall be given due extension of time for the completion

of the Works, to the extent such omission on the part of the Owner has caused delay in the

Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for

such a request for claim and if satisfied, the extent of compensation shall be mutually agreed

depending upon the circumstances at the time of such an occurrence.

40.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or

any other reason shall be to the account of the Contractor.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

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42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement of

the Works will be issued by the Engineer to the Contractor in writing. The time for completion of the

works will be extended for a period equal to duration of the suspension.

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of

the works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to

some default on the part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR`S DE FAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in

connection with the works or shall contravene the provisions of the Contract, the Owner may give

notice in writing to the Contractor to make good the failure, neglect or contravention complained of.

Should the Contractor fail to comply with the notice within thirty (30) days from the date of serving

the notice, then and in such case the Owner shall be at liberty to employ other workmen and

forthwith execute such part of the works as the Contractor may have neglected to do or if the Owner

shall think fit, without prejudice to any other right he may have under the Contract to take the work

wholly or in part out of the Contractor’s hands and re-contract with any other person or persons to

complete the works or any part thereof and in that event the Owner shall have free use of all

Contractor’s equipment that may have been at the time on the Site in connection with the works

without being responsible to the Contractor for fair wear and tear thereof and to the exclusion of any

right of the Contractor over the same, and the Owner shall be entitled to retain and apply any

balance which may otherwise be due on the Contract by him to the Contractor, or such part thereof

as may be necessary, to the payment of the cost of executing the said part of the Works or of

completing the Works as the case may be. If the cost of completing of works or executing part

thereof as aforesaid shall exceed the balance due to the Contractor shall pay such excess. Such

payment of excess amount shall be independent of the liquidated damages for delay which the

Contractor shall have to pay if the completion of works is delayed.

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to

pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period

of the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

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44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the Owner shall be entitled to cancel the Contract as to its incomplete

part without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor

or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be

final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate

of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing the

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for

reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to

the Contractor in accordance with the terms of the Contract within three months of the event, the

parties hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already

done on quantum merit basis which shall be determined by mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on

his or their behalf in relation to the obtaining or to the execution of this or any other Contract with the

Owner, shall in addition to any criminal liability which it may incur, subject the Contractor to the

cancellation of this and all other Contracts and also to payment of any loss or damage to the Owner

resulting from any cancellation. The Owner shall then be entitled to deduct the amount so payable

from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final

and binding upon the parties until the completion of the Works and shall forthwith be given effect to

by the Contractor who shall proceed with the Works with all due diligence, whether he or the Owner

requires arbitration as hereinafter provided or not.

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47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after

being requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied

with any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty

days, as the case may be, either party may require that the matters in dispute be referred to

arbitration as hereinafter provided.

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the written

request of either Party be referred to the authorized representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of the

service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub clause (1) of

Clause, arising under or in connection with the present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration Tribunal

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed

and the payments received vis-à-vis the works executed, for reconciliation of accounts with the

Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue materials

received and utilized by him for reconciliation purpose in a format to be discussed & finalized with

the Owner before the award of Contract.

1. Relationship with employee: Every bidder should, at the time of submission of bid. Give a

declaration as under “If any bidder company/firm, the interest (i.e. Shareholding in Company and

share in partnership firm) of any employee of the tendering company or his/her relative as defined in

Section 2(77) of the Company’s act 2013 is 10% or more, the tendering Company will not deal with

such Company/Firm at all.” Tendered therefore, must specifically disclose this fact in his

technical bid. Non-disclosure of such facts would immediately disqualify the tenderer for

further dealing with the tendering company.

2. Conflict of Interest among Bidders/ Agents: A bidder shall not have conflict of interest with other

bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practices to

the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more parties in

this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in

a position to have access to information about or influence on the bid of another bidder; or

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e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding

manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorise only one agent/ dealer. There can be only one bid from the

following: 1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended

from time to time. Every bidder should, at the time of submission of bid, give a declaration, that

bidder shall not have conflict of interest with other bidders, as above. Responsibility for

correctness of the information submitted in the bid lies with bidder. If any information

furnished in the bid is proved to be false at a later date, GETCO reserve right to reject the bid

and the bid will not only be rejected but the bidder will be BLACKLISTED as per GUVNL

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be performed

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and coordination

of the works to be performed at Site. Such person shall function from the Site office of the

Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made there under in respect

of any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by

labor laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-

arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site

for the purpose of erection, testing and commissioning of the line to be erected under the Contract.

The Owner shall continue to hold the lien on all such material throughout the period of Contract. No

material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

5.0 CO-OPERATION WITH OTHER CONTRACTORS

5.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

6.0 ACCESS TO SITE AND WORKS ON SITE

6.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable

6.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

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6.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site, except by the special permission, in writing

of the Engineer or his representative.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then

the Contractor shall remove such a person objected to and provide in his place a competent

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method

of work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the

field activities. Such reviews shall also not be considered as an assumption of any risk or liability by

the Engineer or the Owner or any of his representatives and no claim of the Contractor will be

entertained because of the failure or inefficiency of any such plan or schedule or method of work

reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of plant

and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including

the safety of all persons employed by him or his Sub–Contractor and all the properties under his

custody during the performance of the work. This requirement shall apply continuously till the

completion of the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to

the Contractor’s works and the Contractor shall be responsible for complete restoration of the

damaged works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

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12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of the

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract

Labor Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner

may make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings

required for pre-assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the

Contract. He shall submit a list of all such materials to the Engineer before the commencement of

work at Site. These tools and tackles shall not be removed from the Site without the written

permission of the Engineer.

13.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel’s shall be trained in

administering first-aid.

14.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of

works to be done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

14.2 Workmen’s Compensation Insurance

The contractor should produce Insurance policy copy which covered Contractor’s employee & sub

contractor’s employee for the same. This insurance shall protect the Contractor against all claims

applicable under the Workmen’s Compensation Act, 1948 (Government of India). This policy shall

also cover the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s Compensation

Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

14.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of omission

on the part of the Contractor, his agents, his employees, his representatives and Sub-Contractors or

from riots, strikes and civil commotion.

14.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

14.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in

time and amount to take care of all his liabilities either direct or indirect, in pursuance of the

15.0 UNFAVOURABLE WORKING CONDITIONS

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The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall

be performed by the Contractor under conditions, which might adversely affect the quality and

efficiency thereof, unless special precautions or measures are taken by the Contractor in a proper

and satisfactory manner in the performance of such Works and with the concurrence of the

Engineer. Such unfavorable construction conditions will in no way relieve the Contractor of his

responsibility to perform the Works as per the schedule.

16.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere,

are properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that

the bench marks, reference points, etc. which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to

be performed which disturbs such reference the same shall be done only after these are transferred

to other suitable locations under the direction of the Engineer. The Contractor shall provide all

necessary materials and assistance for such relocation of reference points etc.

17.0 WORK & SAFETY REGULATIONS

17.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

17.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of GETCO in this regard.

17.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out

in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall

be properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

17.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

17.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

17.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless

expressly permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

17.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the

other Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

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b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

d. The Engineer will not grant permission to connect until he is satisfied that;

e. The appliance is in good condition and is fitted with suitable plug;

f. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be

an earthed metal sheath surrounding the cores.

17.8 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will rest

against or attached to it.

17.9 No repair work shall be carried out on any live equipment. The equipment must be declared safe by

the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried

out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable type

and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

17.10 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees

due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the

same to the Engineer in prescribed form and also to all the authorities envisaged under the

applicable laws.

17.11 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of

the Engineer in this respect shall be conclusive and binding on the Contractor.

17.12 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons as provided in Para 31.18 above and the period of such stoppage of work will not be

taken as an extension of time for completion of work and will not be the ground for waiver of levy of

liquidated damages.

17.13 It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so

as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

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17.14 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and GETCO Safety Rules referred above, the latter

shall be binding on the Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act.

The compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner

is made to pay such compensation then the Contractor is liable to reimburse the Owner such

amount in addition to the compensation indicated above.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall

submit to the Engineer every week a report detailing all the receipts during the week. However, the Contractor

shall be solely responsible for any shortages or damages in transit, handling and / or in storage and erection of

the equipment at Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways

etc, shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of the

Engineer in-charge.

18.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage

of such equipment at Site.

18.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating before

they are installed and energized. Motor bearings, slip ring, commutators and other exposed parts shall be

protected against moisture ingress and corrosion during storage and periodically inspected.

18.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance at least

once in three months from the date of receipt till the date of commissioning and a record of such measured

insulation values maintained by the Contractor. Such records shall be opened for inspection by the Engineer.

18.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and

stored in a suitable manner to prevent damage or deterioration in quality by storage.

18.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

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18.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the

Engineer will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators,

exciters and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The

Engineer, in addition, may direct the Contractor to move certain other materials, which in his opinion will

require indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and

the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer

shall not be a cause for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to

the above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with

selected number of Contractors and in such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the delay.

The Contractor shall not be allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment

under the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate

as installed conditions of the equipment furnished and erected under the Contract. Such drawings and

Engineering data shall be submitted to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all equipment, components, parts, materials, including construction

equipment, tools and tackles for the purpose of the works under intimation to the Engineer. All such goods

shall, from the time of their being brought vest in the Owner, but may be used for the purpose of the works

only and shall not on any account be removed or taken away by the Contractor without the written permission

of the Engineer. The Contractor shall nevertheless be solely liable and responsible for any loss or destruction

thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to

him by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days

notice in writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods,

in such manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or

sums due as aforesaid.

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21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the

written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner and the

employees of other Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions

of Contract of this Volume-I, the following provisions will also apply to the portion of works to be done

beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and

other applicable Indian recognized codes and laws and regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to

the Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this

contract and are, in general, supplementary to related provisions under ITB,GCC and ECC.

However, in certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in

these Special Conditions of Contract will prevail.

2.0 Tender Fee :

3.0 All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online

3.0 Earnest Money Deposit (EMD):

4.0 3.1 All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

3.1 Validity period : The offers should be valid for minimum period of 180 Days from date of

opening of tender ( Technical Bid )

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make

the Bid invalid.

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

5.2 FINANCIAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

6.0 Additional Documents:

Apart From various documents to be furnished along with the Bid as required in the GCC and ECC,

the following documents/details are to be furnished by the Bidder:

Vendor Registration: Vendor registration document

Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account of last three Years.

Nature of Firm: Attested copy of Partnership Deed, P o we r of Attorney, if any, for signing

the b i d documents in case of partnership firm &self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

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I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

GST Registration: The Bidder Should have to take registration under the “GOODS AND

SERVICE TAX(GST)”. The certified Xerox copy of such registration shall have to be

submitted along with the bid by the bidder.

Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

Welfare Cess registration: As per welfare Cess act., as the work allotted to bidder, he has to

take registration under well Cess of said site and submit the same to this office.

List of Tools & Tackles:

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, unloading &

stacking of material or manpower.

7.2 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services within the original contractual delivery period. The amount

and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be immediately passed on

to the COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in

the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

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Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services from

the relevant declared / registered place of supply only.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to time.

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work executed

will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations and

notifications, circulars issued and in force time to time by Government and M/s. GETCO.

Contractors are required to clarify the product and services related HSN codes and SAC codes

Contractor required to submit the invoice as per the standard formats/contents of GST laws including

invoice ruling. GST will be reimbursed subject to proper/ valid matching of transactions/invoices on

GSTN (GST network).

The contractor is abiding by the all rules and regulations of corporation and amendments, which may

subsequently for compliance by field offices with respect to GST Laws

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes and duties GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to your offer if it

takes place within the original contractual delivery date will be to the GETCO’s account subject to

the claim being supported by documentary evidence. However, if any decrease takes place after

the contractual delivery date, the advantage will have to be passed on to the GETCO.

7.12 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items

for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

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3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare Cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall

be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bill, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has

to submit documentary evidence of registration under Welfare Cess Act and evidence of

payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has pay security deposit within 15 days of receipt of order.

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor of “Gujarat

Energy Transmission Corporation Limited” payable at Palanpur or in form of “Bank Guarantee” on

acceptance of tender as security deposit at Circle Office, Palanpur or by NEFT/RTGS/ONLINE as

per bank details mentioned in the tender notice. The Security Deposit will be paid within 15 days

of receipt of LOI. FDR not accepted as security Deposit. Bank Guarantee Format will be given from

8.3 This security deposit is for the performance of contract and the same is liable to be forfeited by the

in event of non-fulfillment of the term and conditions of this contract by the contractor

8.4 Corporate Guarantees are not admissible.

8.5 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent Terms and

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor

workmanship or defect/ wrong design etc. for a period of one year from the date of commissioning

of transmission line.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity. This is mandatory condition the tenders without which shall

be liable to be rejected.

10.0 PENALTY FOR DELAY:

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10.1 The tenderer should note that the completion time allowed for carrying out the work should be

strictly observed. Any delay that may take place in work execution beyond Contractual cutoff date

stated as per stipulated delivery period shall be subject to the penalty at the rate of ½ % per week or

part thereof on delayed portion of the work subject to ceiling of 10% of total contract value plus

applicable GST on penalty amount will be impose.

10.2 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 03 Months from the date of Commencement

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the GETCO/Engineer and is complete in all

respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed including cost of

material consumed is to be prepared in triplicate and submitted to Site Engineers in-charge of the

work, for necessary payment. These bills shall be serially numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of

final bill. The contractor has to submit the final bill along with the material consumption statement

and other required data of the work carried out within 3 months from the date of completion of work.

These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of transmission line work.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment erection,

earthing installation, control wiring, battery charging etc. works against R.A. bills duly certified by

EIC within 60 days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against completion of work only after settlement of material

account statement of items used, erected and successful commissioning of transmission line the

same amount will be release in final bill only and payment will be made only after passing of final

14.0 TAKING DELIVERY AND INSURANCE

14.1 The contractor has to take delivery from construction store of Tower material, H-frame structure

material, conductor & line material keeps S/S materials in safe custody and transport to the

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respective sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the line by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his

14.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the GETCO.

14.4 STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100% cost of cost of sub-station / line materials, which are required to complete the sub-station /

line. Bidder shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy

against any loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the sub-station / line by GETCO. However, if the

work is not completed within stipulated time limit as mentioned into work order, the MCE shall be

extended by the contractor up to the work completion and taking over of line or SS by GETCO.

Moreover, the change for extension of insurance shall be borne by contractor if the delay is

attributed to the contractor. The charge for extension of insurance shall be reimbursed by GETCO to

the contractor on production of proof for extension of MCE if the delay is attributed on the part of

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-

charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in

absence of the above insurance policy, R.A. bill payment will be withheld.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the GETCO

shall be kept informed about it. Contractor shall replace the lost / damaged materials / items

promptly irrespective of the settlement of the claims by underwriter and ensure that the work

progress is as per agreed schedule. The loss, if any, such replacement will have to be borne by the

Contractor and GETCO will not entertain any claim / representation in this regard. However, it will

be contractor’s responsibility to insure the entire project till the transmission line is taken over by the

15.0 LABOR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid Labor license under the contract Labor (Regulation and abolition)

Act for employing necessary manpower required by him. In the absence of such license, the

contract shall be liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all Labor laws and keep the GETCO

indemnified in respect thereof. Some of the major liabilities under various Labor and industrial laws

which the Contractor shall comply with, are as under:

1) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or other

Statutory Authority.

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2) Payment of deposit in respect of each contract Labor at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labor as per the Contract Labor (Regulation and

Abolition) Act.

3) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

4) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

5) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

6) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial

Dispute Act. Any payment to the Contractor’s employee arising out of any claim of disputes

under the Industrial Disputes Act 1947 or any other Labor Laws.

7) Payment of compensation in case of accidental injury.

8) Provision of crèche if the female Laborers employed are more than 30 Maternity Leave as per

the provisions of the Maternity Benefit Act.

9) The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory Authorities

like State Government/ Government of India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee. Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made

applicable by the Government from time to time of the wages. The Contractor’s contribution and his

worker’s contribution towards Provident Fund and Family Pension Scheme shall be deposited by

the Contractor with Regional Provident Fund Commissioner, Ahmadabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of

the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmadabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmadabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer which shall be duly verified, approved and certified by the authorized Officer of the

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pungency of the

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment

for supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

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The Contractor shall Indemnify the GETCO and every member officer and employees of the

GETCO also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands,

costs and expenses whatsoever, arising out of or in connection with the matters referred herein

above elsewhere and against all actions, proceedings, claims, demands, costs and expenses which

may be made against the GETCO or Government for or in respect of performance of his obligation

under the contract documents. The GETCO shall not be liable for intervention of authority

Government for or in respect of performance of his obligation under the contract documents. The

GETCO shall not be liable for or in respect of or in consequence of any accident or injury to any

workman or other person in the employment of the Contractor or his Sub-Contractor and the

contractor shall indemnify and keep indemnified the GETCO against all claims, demands,

proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be

covered under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labor employed by him under this

contract shall also be paid by him before the expiry of 7th day of the last day of the month in respect

of the wages are payable (i.e. wages of a month have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall be

punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in

case of Labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his

office outside the factory work premises and the Contractor shall arrange to have his office outside

the factory work premises and the Contractor shall keep himself present throughout the working

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the

15.11 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual

period or in case the work is found not in accordance with prescribed specification the GETCO shall

exercise its discretionary power either:

15.11.1To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To get the work done other contractor after giving due notice to the contractor on account and at

the risk of the contractor for such work executed or other similar description without canceling the

contract in respect of the works not yet due for completion or

15.12 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the

event of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss

which the GETCO may sustain on that account, but the contractor shall not be entitled to have any

saving on such purchases made against default.

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The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

15.12.1MATCHING OF END COST: In case the GETCO decides to award contract on matching end-cost

basis, the bidder has to reduce all the quoted rates proportionately. The reduction on overall basis

will not be accepted (i.e. all unit rates of erection schedule shall be reduced proportionately by

difference in percentage). The confirmation for matching end cost shall be given within 7 (seven)

days from the letter from GETCO.

16.0 Agreement Bond: The contractor shall have to execute the contract agreement at his own cost on

the stamp paper of Rs. 300/- and have also submit Indemnity bond on the stamp paper of Rs. 300/-

as per the prescribed format appended with the specification enclosed.

17.0 Safety Cum Indemnity bond : The contractor shall submit Safety Cum Indemnity bond on the stamp

paper of Rs. 300/- as per the prescribed format appended with the specification enclosed.

1. In case if any safety related fatal Elect. /Mech. Accident occurred to any employee of the agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor/agency shall be penalized as

under with applicable GST.

Sr.No Amount of contract in Rupees. Penalty amount in Rupees.

1 Up- to 1 Lac. 5000.00 Plus GST as applicable

2 Above 1 Lac to 10 Lacs. 25000.00 Plus GST as applicable

3 Above 10 Lacs. To 100 Lacs. 100000.00 Plus GST as applicable

4 Above 100 Lacs. 1.00 % Plus GST applicable

The contractor shall inform concerned Ex. Engineer Const. /TR in Writing with in 24 Hours of

Fatal/Non-Fatal accident occurred to human being.

The GETCO investigating officer findings in to accident shall be final and binding to the

contractor/agency.

3. Safety requirements:

Kick-Off meeting exclusively for safety shall be done in each contract in presence of contractor’s site

in charge and supervisor. Safety document shall be handed over and vital safety norms & key points

of safety related to project shall be explained and recorded for commitment by erection contractor.

Such records are mandatory for clearing first erection bill.

During site visit by GETCO official of Executive engineer & above rank, the following checks during

the execution of work shall be covered.

Safety equipments available and utilized

(b) Safety belt

(c) Safety Shoes

(d) Live Line voltage detector

Safety procedure adopted

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(a) Permit to work

(b) Earthing at the place of work

(c) Adequate supervision

(d) Live Line voltage detector

T& P physical check (Healthiness & Quality)

(b) Wire rope and sling

(c) Earthing rod

If above mentioned safety requirements found violated in any of above three conditions, shall attract

penalty of Rs. 1,000.00 plus GST per occasion (Maximum Rs. 3,000.00 plus GST for violation of

three condition. During the sub sequent visit, if violation is found, then double penalty plus GST shall

be deducted from the bill of the contractor/agency

18.0 REGISTRATION AS A CONTRACTOR:

Registration with GETCO, PALANPUR or any other office GETCO is pre requisite for participating in

tender. It is required to furnish documents of registration along with offer in Technical bid and the

details at appropriate place in confirmation of details of bidder shall be given by the contractor.

SAFETY INSTRUCTION / SAFETY GUIDE LINE FOR CONTRACTORS DURING WORK

Following safety guidelines are mandatory for all contractors operating in GETCO premises/ on

transmission lines for Electrical, non-electrical & Civil works.

1. The contractors must provide advance planning of work to concerned in-charge of substation in writing.

2. The name, qualification, address & cell phone No. of supervisor.

3. The list of workers/labours with name and address.

4. The copy of group insurance policy with list of name of workers covered.

5. The list of T & P and safety equipment [PPE] having tested and checked by GETCO official at site.

6. The working procedure must be specified with timing of working hours indicating tea break & lunch break

7. Before starting any work “permit to allow to work” must be taken from control room in-charge.

8. Utilizing Electrical/non-electrical equipments, safety rules must be implemented.

9. All workers/labour & supervisors must be use safety equipment [PPE] during the work.

10. If the work is to be carried out on Sunday or public holiday, the necessary permission must be taken in

advance, requesting in writing.

11. Unwanted person including children of labours will not be allowed at working site in the

switchyard and in the prohibited area.

12. Any electrical work or electrical connection to equipment for any other work must be carried out by

certified electrician/wireman with adequate size of wire through MCB per I.E. Rule.Ensure that all

precautions are taken to prevent electrical & the installation/connection is certified by EIC.

13. No work should be done during night hours unless & until it is required under certain circumstances with

the approval of next higher authority and all necessary arrangement of adequate lighting with

safety precautions is made.

14. Any power line crossing, river crossing & railway crossing or any other hazards must be discussed with

workers by contractor in presence of EIC.

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15. Contractors must submit list of workers with name, qualification and experience who are engaged for

line maintenance/rectification job.

16. Line clear permit must be taken on power line crossing or passing nearby for safety of workers. This

must be ensured by GETCO supervisor/in-charge of sub station before starting the work.

17. Contractors must arrange for Shelter and drinking water facility for the labours/workers

engaged with the permission of S/S in charge.

18. The method of work, required T&P and manpower should be discussed between GETCO

supervisor, contractor’s supervisor and gang leaders.

19. Prior to execution of work a joint survey must be conducted by GETCO supervisor,

contractor’s supervisor and DISCOM line man in order to identify that following :

[a] HT/LT line or tap line crossing under each span of line of the work.

[b] Isolation point of each line crossing must be checked.

[c] Each line crossing & isolation point under each span must be discussed and noted in

maintenance register with sketch.

20. While execution of stringing work the identified line crossing must be isolated/ de-energized

and written clearance should be obtained from concerned DISCOM supervisor.

21. The isolation of Tap line must be physically seen and verified by Contractor.

22. Contractor’s supervisor must take LCP for EHV line and power line crossing.

23. AT D.O. fuse junction contractors person should be posted to ensure that no person restore

D.O. supply while work is under execution.

24. Contractor’s supervisor must ensure all isolations physically prior to give clearance to gang

leader for taking up job.

25. Earthing must be done at the place of work before execution of any work.

26. Live Line Detector should be used to check de-energisation of line before start of work.

27. Earthing material and tools of contractor shall be verified before starting of work.

28. No work done by contractor labour without their supervision.

29. Before starting of stringing work tightening punching, no member missing & any type of

tension tower provide back tension guy without joint & provide at appropriate depth.

30. Tree cutting should be completed before starting stringing work

2.1 The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-

fatal accident occurred to human being.

2.2 The GETCO investigating officer findings in to accident shall be final and binding to the contractor

3.0 Safety Requirement:

3.1 Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor. Such

records are mandatory for clearing first erection bill.

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3.2 During site visit by GETCO official of SUPERINTENDING Engineer and above rank, the

following checks during execution of work shall be covered.

3.21 Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

3.2 2 Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

3.23 T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

3.3 If above-mentioned safety requirements found violated in any of the above three

conditions shall attract penalty of Rs.1000/-per occasion. (Max.Rs.3000/--for violation of

three conditions)

3.4 During subsequent visit, if violation is found, then double penalty shall be deducted from

the bill of the Contractor/Agency.

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3.1.1 The scope for erection works covered under this section consist of :

i) Taking delivery of equipment’s and other material from the GETCO’s stores, checking them, transporting to site's

stores and keeping in safe custody by contractor.

ii) To take suitable storage-cum-erection insurance of equipment’s/materials issued by the GETCO.

iii) Distribution of all materials to erection site at 66 KV above mention Sub Station.

iv) Structure/Equipment erection including fixing of attachments, accessories and tack-welding of structures.,

v) Stringing of ACSR/AAAC Panther/Zebra conductor bus with fixing of insulators, Hardware, dampers, spacers etc.

vi)Workmanship guarantee of all the activities carried out from (i) to (v).

3.1.2 The successful Contractor shall carry out all addition/alteration required to complete the substation for

3.1.3 The GETCO will supply equipment’s, structure materials, bolts-nuts, structure accessories / attachments,

insulators, insulator-hard wares, conductor, accessories, ground wire, ground wire accessories, GI Earthing strip,

Control cable etc. required for erection of equipments and other associated works.

3.1.4 All works shall be carried out in accordance with the revised and latest Provisions under Indian Electricity Act

and Rules made hereunder.

3.1.5 The contractor at his own cost shall arrange all the erection tools required during execution of work. The

Contractor solely is responsible for any damage and / or loss of his erection tools.

3.1.6 The Contractor shall be fully responsible for completing all the above works till the complete substation is

taken over by the GETCO, and thereafter up till guarantee period.

3.1.7 The methods of erection are not dealt with in detail but are left to the Contractor who shall exercise his own judgment

with regards to actual handling of equipments & materials and in deciding upon the best methods to be adopted for

all the erection activities.

3.1.8 The successful bidder shall carryout all the erection works in accordance with structural drawings, and other erection

drawings etc. provided by the GETCO.

3.2.0 LAYOUT OF SUB STATION

3..2.1 The proposed layout of the substation is available with concerned field office. The bidders are presumed to have

acquainted themselves with the site before submitting their offer.

3.2.2 The successful bidder has to collect from concerned field office the detailed layout drawing along with the following

drawings for the substation duly approved by the GETCO immediately on receipt of the Order. He shall also arrange

visit of proposed site jointly with GETCO’s representative for important marks coming across the scope of works

under the contract. Structural drawings of 66 KV Structures listed at Schedule –B 3.3.0

3.3 TECHNICAL INSTRUCTIONS TO THE BIDDER

3.3.1. The works shall be carried out strictly as per the erection manuals and shall fully comply with the relevant Indian

Standard. The IE rules and Acts in force from time to time shall also be applicable during pendency of the contract.

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3.4.0 ERECTION AND COMMISSIONING TOOLS & TACKLES.

3.4.1 The contractor shall provide all tools/tackles jigs and fixtures winches, alignment tools, welding sets, breaker

handling devices all consumable items and construction equipment as required to install the equipment’s and

to complete the work in all respects and shall necessarily include (but not limited to ) bolts, nuts, rivets,

welding rods, shims, wedges, packing sheets, packing compounds, oil installation and protection of

individual equipment in storage and during erection.

3.4.2 This shall also cover proper alignment, tack welding tagging, laying marking of and connection of cables,

fabrication supply and installation of all support structures for installation of various electrical equipment and

3.4.3 Provision of cable glands, ferrules, and cable lugs tags sealing kit (for HT cables) shall also be arranged by

the contractor.

3.4.4. Erection of various equipment shall be done strictly as per manufacturer's instructions

3.4.6 All additional iron framework erected to put the equipment in operational condition shall be provided with two

coats of primer and two topcoats of finish paint.

3.4.7 Special care shall be taken to make the enclosed equipment protected against entry of rates, lizard, and

creeping reptiles, which may create electrical short circuits.

3.5.0. COMPLETION OF ERECTION (GENERAL)

3.5.1. Equipment shall be considered to have been completely erected when the following activities have been

3.5.2 Moving of all equipments to the respective foundations

3.5.3. Fixing of anchor bolts or tack welding as required.

3.5.4 Leveling and alignment of equipment.

3.5.5 Assembling of all accessories such as relays, CTs, PTs, meters instruments etc. as described in the job

specifications.

3.5.6. Drying of equipment as required and testing of oil for dielectric strength.

3.5.7 Filtration and filling of oil as required.

3.5.8. Cable laying, termination with continuity checks.

3.5.9. Applying of finishing coat of pain wherever required.

3.5.10. Mounting of lighting fixtures & connections.

3.511. Testing of all system with operation of all protection system.

3.60 ERECTION OF SWITCHYARD STRUCTURES.

3.6.1. Erection o f s w i t c h y a r d structure shall mean erection of gantry column, beams, equipment

support structure and lighting mast, VHF masts, watch and ward observation posts if any.

3.6.2 The foundation work of switchyard structure is not in the scope of this tender. The foundation with

concreted anchor bolts shall be made available by well in time to enable the contractor of this work to

get a clear working front.

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3.6.3. The switchyard structure shall be made available to the contractor in the knocked down condition either at

site or from any other store. Small parts like cleat, plate fasteners step bolts and other accessories (if any)

shall also be supplied as above separately

3.6.4. Before commencement of the erection work, the contractor shall check cast foundations and

anchor bolts for their individual and mutual distances and also for the correctness of concreted bolts in

terms of number and verticality. In case of any disagreement with the lay out drawing, the matter may

be referred to Engineer in charge for remedial measures who in turn will arrange such remedial

measures. However, the contractor shall also render necessary assistance in the matter.

3.6.5. The erection of structure shall be done strictly as per the approved set of structural drawings to be

given . The erected column for bringing the structure in alignment or bringing the structure in plumb

shall be allowed.

3.6.6. The erection of column/beams shall be done in phased manner on already erected column. The

elevation faces of the beam should be first fastened to the column one by one and thereafter plan

bracings should provide one by one to complete the beam geocentric Pre-stressing of beam member

for alignment should be avoided. In case of difficulty in fabricated material or otherwise, the

Engineer in charge should be contacted for remedial measures who in turn will take necessary

action. However the contractor shall also render necessary assistance in this work to Engineer in charge

for speedy completion of work. The load point’s rings bracing shall also be provided as per drawings.

3.6.7. The Cross-connected beams should be perfectly at right angle and matching with respective faces of

the column. No column or beam shall be erected with missing members.

3.6.8. The method of erection is not being dealt with in detail here. However, while making the rigging

arrangement, it should be ensured that no column beam or part thereof is damaged due to misjudgment.

All the members, plates, cleats, bolts, buts and other accessories should be fitted to the column, beam

support structure as per the approved drawing.

3.6.9. After the erection of beam and column, the bolt nuts should be properly tightened and center punched.

The thread protruding bolt should be dented in the contact surface of nut at 3 point 120 degrees apart to

eliminate loosening of bolt due to vibration. The stringing of bus bar conductor be done only after getting

certificate from Engineer. in charge that all bolts &nuts are provided as per approved drawings and tightened.

3.6.10. The equipment support structure should also be erected like gantry column. They should well be in

plumb with all members fitted as per approved drawings and bolt nuts properly tightened. The contractor

shall also take care to see that the alignment of foundation o f equipment support structure is well done.

The e q u i p m e n t s u p p o r t structures shall be erected as per the approved drawings.

3.6.11 SWITCH YARD LIGHTING & CONTROL ROOM ELECTRIFICATION

1. Rate is to be quoted with name of Company i.e. Bajaj/Crompton/Philips etc.

2. Inspection of the entire luminary is to be inspection at Bajaj/ Crompton/ Philips Show room then it is to be dispatched.

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3. All the Luminary is to be supplied with all the accessories like round plate, flexible wire, lamp starter 40W/ 20W

Fluorescent tube etc.

4. This work also includes commissioning of existing wiring with minor repairing / replacement of ceiling rose plate etc.

5. GI.pole is to be inspected at works at the cost of contractor.

6. Sample of Allu.cast J.Box will be given by GETCO. & supply as per sample

7. Excavation for pole, Earthing, cable lying is to be carried out in any type of soil, except Hard rock. In case of

excavation in Hard rock Rs. 420 per CMT shall be paid separately.

8. Tube light fixture fitting in CR is to be carried out with long GI Pipe & is to be properly hanged and fitting and ceiling as

9. Ceiling Fans is to be selected at authorized showroom & inspection is to be done at show room colour of fan should be

10. Exhaust Fan & Pedestal Fan should be purchased only after selection of make & model at authorized showroom.

11. Supply storage and installation of various lighting fixtures, complete with lamps and accessories.

12. Supply storage and installation of lighting panels.

13. Laying and termination of 415 V PVC armored power cable from lighting panel to the junction box at the bottom of the

gantry of lighting fixtures respectable and looping from one gantry to other shall be buried underground. Contractor

shall quote the unit price of cable erection separately. Cables glands and lugs are included in contractor’s scope.

14. Laying and termination by 415V PVC armored power cable from street lighting panel to street lighting poles and power

cable, for looping from one gantry to gantry shall be in scope of lighting contractor these cables shall be buried

underground. Cable glands and lugs are included in contractor’s scope.

15. The contractor shall fully co-ordinate the design and the work with engineer in charge and various other contractors of

16. Materials and components not specifically stated in this specification on and which are necessary for satisfactory

installation and operation of the lighting system shall be deemed to be included in the scope of the specification.

17. The design manufacture and performance of equipment should comply with all currently applicable states, regulation

and safety code in the lighting where the equipment will be installed nothing in this pacification shall be construed to

relieve the bidder on these responsibilities.

18. Unless otherwise specified, equipment offered shall conform to latest application Indian and IEE

19. standards equipments, complying with another authoritative standards such as British, U. S. A. VDE etc, will also be

consider if it insures performance equivalent of superior of Indian standards in each

20. cases the bidder shall clearly indicate the standard adopted and furnish a copy of the latest English version of the

along with the tender. Should there any dispute of design, work shall follow.

21. Indian standards as per latest amendment should be followed

22. IS : 1913 General & Safety requirement for electric lighting fitting.

23. IS : 3528 Water proof electric lighting fitting

24. IS : 4012 Dust proof electric lighting fitting

25. IS : 4013 Dust tight electric lighting fitting

26. IS : 1777 Industrial lighting fitting with metal reflectors.

27. IS : 3287 Industrial lighting fitting with plastic reflectors.

28. IS : 2493 Well glass lighting fitting for use underground in mines. (Non flameproof type)

29. IS: 1947 Specification of flood light.

30. IS: 2149 Luminaries for street lightings.

31. IS: 2183 High pressure mercury vapour lamps.

32. IS: 1534 Ballasts for use fluorescent lighting ( Part-1 ) fitting

33. IS: 1569 Capacitors for use in fluorescent lighting fitting

34. IS: 2215 Starters for fluorescent lamps.

35. IS: 2713 Tubular steel poles.

36. IS: 5133 Steel and cast iron Boxes.

37. IS: 2629 Hot dip galvanizing of iron & steel.

38. IS: 694 PVC insulated cables for working voltages up to and including 1100V

39. IS: 732 Code of practice for electrical wiring insulation (System voltage not exceeding 650 volts.)

40. IS: 3043 Code of practice for earthing.

41. Indian Electricity Act.

42. Indian Electricity Rules.

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43. The Standards mentioned above are available from Indian Standards institution. Manok Bhavan, 9, Bahadoor Shab

Zafar Marg, NEW DELHI – 110

44. All sodium/Mercury vapour lamps fixtures shall be complete and with accessories like ballasts, igniters, power factors

improvement capacitors etc.

45. This shall be mounted as per as possible in the fittings assembly only, if those cannot be accommodated inside then a

separate metal enclosed box shall be included to accommodate the accessories and in addition with fuse and terminal

block suitable for loop in loop out connections. Outdoor type fixtures shall be provided with outdoor type weather proof

box. They shall indicate starting time of these lamps to get full light output. Curves for starting characteristics and

variation of lamps characteristics with varying supply voltage etc. should be furnished by the bidder.

46. Each lighting fixture shall be provided with end earthing terminal suitable for connection to 8 SWG GI earthing

3.6.12 CABLE TERMINATION BOX :

1. Cable termination box for gantry structure shall be completely weather proof confirming to ISW 55 and provided with

lockable door and HRC fuse mounted on fuse carrier and fuse base assembly. The terminal shall be stud type and

suitable for two Nos. 4mm2 cable necessary arrangements for glanding cable along with supply of gland are included in

2. The bolts nut and screw required for erection is to be supplied by the contractor at his own cost.

3. Outside and inside the cable terminal boxes will be furnished in two coats light grey colours.

4. Finished painted appearance on equipment shall aesthetically pleasing appearance free from dots and uneven surfaces.

5. Touch up paint at site shall have to be done if necessary.

3.6.13 SECTION PILLARS:

1. The contractor shall supply and installation section pillars.

2. The section pillars shall be suitable for mounting on platform. The bracket bolts nut and screw required for the erection

shall be included in the installation rate.

3. Section pillars be of mentioned size and of 15 SWG 1.5mm sheet steel and shall have bolted cover with good quality

4. The section pillars shall have the following identification marking.

5. Circuit Nos. on the top.

6. Circuit no. with ferrules ( inside ) as per drawings

7. Danger sign in case of 415 volt section box.

8. The section pillars shall be weather proof type with gaskets confirming to IP-55 as per IS-2147. The connections shall be

property sealed for worming proofing.

9. Section pillar shall be provided with two separated and earthing terminals suitable to receive earthing strip of size 50 x

6mm C.I. Flat with section pillars.

10. Outside and inside the cable terminal boxes shall be finished in two coat of primers and finished paints shall be of slightly

different shade to affably inspection of painting.

11. Finished painted appearance on equipment shall present ethnically looking appearance freedom dots and uneven

12. Touch up paint at site shall have to be done if necessary.

13. The missionary platform for section pillar must be of size 3’ (L) x 1.5’(W) x 3’(H)

3.6.14 STREET LIGHT POLES:

1. These shall be of steel tubular type swaged type welded GI tubular pole with suitable arrangement at the top of the pole

for fixing the lighting fixture. The poles shall be fabricated out of medium class black steel pipe, seamless type with

specified thickness, IS-2713-1969, each pole shall be fabricated on automatic pole swaging machine tampered in and

shrunk with welding outside having overall length of 7.00 meters and the effective length of section as under:

2. Bottom 3.00 meters having outside diameter 114.3mm and wall thickness 3.61mm with base plate of size 3000 x 300 x

6mm which welded as shown in drawing.

3. Middle 2.00 meters having outside diameter 87.9mm and wall thickness 3.25mm.

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4. Top 2.00 meters having outside diameter 76.10mm and wall thickness

5. On the top of the tubular pole as fabricated above one single/double side brocket of 1 meter length ( diameter of pipe suit

fitting entry ) tilted at an angle of 20 shall be welded and fixed at the top by means of fixing bolts, 4 Nos, and top cap by

fixing bolts 2 Nos as shown in drawing. The most shall have attended a reducer having suitable diameter for mounting

street light fixture.

6. The pole and wall mounted G.I. pipe post shall be supplied with one M.S water-tight junction box fabricated from M.S.

sheet of 14 SWG with 15 Amp 4 way heavy duty Bakelite connector brass neutral link rewire-able fuse rubber gaskets

7. Inspection of poles shall be carried out at the work for various tests under IS-2713 & 1969 before it is dispatched to the

8. The junction box should be provided with proper bracing arrangement with poles by means of G.I. strips. The junction box

should have two/three holes at the bottom to accommodate two/three brass cable glands of suitable size for the cable to

be used the cable glands of approved make shall be supplied by the contractor.

9. The pole including junction box shall be painted with one coat of anti-corrosive oxide primer before dispatch to site and

two coats of aluminum paint of approved mark (preferable ASIAN paint )

10. The wall mounted G.I. pipe post shall be painted with one coat of anti-corrosive oxide primer and two coats of aluminum

paint. The junction box shall be applied one coat of anti-corrosive oxide primer and two coats of black enamel as per

instruction of engineer-in-charge.

3.6.15 INSTALLATION OF POLES AND WALL MOUNTED G.I. PIPE POST:

1. Installation of the poles shall be done as per drawing. The depth of pole to be done in ground shall be 1/5th of total pole

length or as specified in drawing whichever more. The pole shall be grouted in pit of 450 x 450 x 1500mm with cement

conceal (1:3:6) Before the placement of pole in the pit 100mm thick 450 x 450mm (1: 3: 6) cement concrete bed shall be

prepared and only after drying, poles shall cast all around the pole, Above finished ground level 2 Nos. of light duty

32mm or 38mm diameter PVC pipe, each of 1 meter length for cable entries and 10 SWG G.I. earthing wire shall also

be provided and laid during the pedestal casting by the contractor

2. The concrete shall be protected from premature drying by curing for at least seven days after pouring all concrete

surfaces from 150mm belowground level to top shall be finished concrete all the materials for civil and electrical works

shall be arranged and provided by the contractor.

3. The G. I. pipe post shall be fixed on the face of wall at suitable height by means of pairs of wall clamps must and bolts.

3.6.16 CABLE WORK: PVC insulated PVC outer and inner sheet armored copper conductor cables suitable for 1100 volts A.

C. as per IS: 1554 (Part-1-1964) of size as specified in schedule of quantities. The cables should be of approved make

any of following amicable/C.C.I / Unistar / Glostar C. C. of equivalent subject to approval of competent authority.

1. EARTHING OF TUBULAB POLES : For earthing tubular poles G. I. wire of size 8 SWG is to be laid, along with the

control cable in trench. The connection to the studs provided on tubular poles is to be carried out with this continuous

earth wire with required size of washers and nuts. Above earth wire laid along with the cable is to be connected at

earthing pits in switch yard as per instruction the same.

2. INSTALLATION STREET LIGHTING LUMINAIRE: This includes fixing of street light fitting complete with accessories and

clamps on the pipe/brackets, connecting it with 2 x 2.5 Sqr. Mm 7/0 57mm dia PVC insulated and PVC insulated copper

flexible conductor from water light junction box, testing and commissioning the same.

3. INSTALLATION POST TOP LUMINAIRE : This includes providing and installations of post of lantern complete with all

accessories and lamp, connection it with 2 x s 5 Sgr. mm 7/0. 67mm dia PVC insulated and PVC sheathed copper

fixable conductor testing and commissioning the same. All the

4. Fittings required for fixing the luminaries such as reducer coupler gasket and all type of hard wires shall be provided by

the contractor himself. All tools and tackles required for the entire work shall be arranged by the contractor. In any of

board will not provide any such facility whatsoever. All materials shall be got approved from E.E. (const) Mehsana

before commencement of work. If there is any dispute regarding interpretation of specifications the decision of Ex.

Engineer (Const) Mehsana shall be final and binding to the contractor.

3.7.0 GANTRY STRINGING (BUS BAR STRINGING)

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3.7.1 After the erection of gantry structure and equipment support structure is over, the contractor shall take

up bus bar and line gantry structure stringing.

3.7.2. The configuration of bus contractor shall obtain type of conductor to be used from the purchaser well in

advance. The sag and tension of the bus bar conductor and line conductor shall be coordinated with the

help of Engg in charge so that a mutual distance of the strung conductor and the ground clearance of

the strung conductor do not cross the limit set out in the electricity rules and acts.

3.7..4. The method of handling the conductor accessories is not dealt in details, however, contractor can

himself get informed about the same and sees that conductor and other material is handed over properly

and is string scratch free to the extent possible. No

joint or use of repair sleeve will be permitted in the bus bar and line gantry stringing. While stringing

between twin and quadruple bundle conductor, care shall be taken to keep tension in all sub conductors

equally. Adjustment in the sag shall be carried out by sag adjustment plate if provided in the tension

insulator strings.

3.7..5 All the insulator strings to be used on the structure shall be properly cleaned with the cloth. Compression

dead end joints of the conductor shall be made after proper marking. There should not be any

difference in he position of dead end compression joints amongst the sub conductors of a twin or

quadruple bundle conductors. All the tension insulator string shall be double tension type. The pilot

insulator string or a guide insulator string shall be single suspension type. The corona control ring

space clamp and other accessories if any on insulator stringing shall also erected as per the drawing.

3.7.6. The earth wire to shield the conductors from lighting stroke shall be provided along the column in each bay of

the switchyard and across, as per the switchyard layout and sectional view drawing and as per the

instruction of Engineer in charge. the earth wire shall be fitted with all accessories like suspension clamp,

tension clamp cross by clips, copper earth bold etc. completed. No mid span joint shall be

permitted in the switchyard earth wire stringing.

3.7.7. After the bus bar and line gantry stringing work is over, the contractor shall provide droppers for the

equipment connection to bus bar or line conductors by using prescribed clamps and connectors.

The configuration of dropper shall be obtained by contractor from the as per requirement. The dropper is

to be provided with ACSR Panther conductor.

3.8.0 ERECTON OF SECONDARY EQUIPMENTS.

3. 8.1. The secondary equipments like PI, CT, CVT, PT, LA (Surge arrestors) wave trap etc. shall be procured by

the contractor from the site store center or other store centers of the and transported to the site at the

cost of contractor. The contractor shall also do loading and unloading of the equipment.

3.8.2 After the arrival of equipment at site, packing shall be gently removed without causing any damage to the

equipment. The equipment shall be checked for its correctness of dimension, make etc. as per the

approved drawing. The equipment then shall be cleaned by a piece of cloth and made ready for erection.

3.8.3. The equipment shall be mounte3d on the ready pedestal (of masonry) or steel structure as the case may

be and checked the same for its verticality. Construction of masonry pedestal is not in the scope of this

3.8.5. In case of CT, PT and CVT, the junction box or terminal box of the equipment shall be opened, cleaned and

all their connections should be checked.

3.8.6 The arcing horns or corona control rings shall be provided as per the approved drawing. Similarly

all fittings etc. shall also be provided as per the approved drawings

3.8.7. The electrical connection of the equipments through jumpers or through 4" aluminum pipe shall be carried

out along with the cable connection of respective equipment to the marshalling kiosk or to the control

relay panels. The connection of high voltage terminal of equipment shall not be resorted to, unless

secondary connection or cabling work to control equipment is over. Testing of equipment shall also be

done to ensure the correct wiring sequence of the equipment and continuity before energizing

equipment by EHV

3.8.8. Polarity of the equipment to be connected on HV side should be checked prior to erection. The oil

level( if any) of the equipment should be checked for its totality. If level is found to be inadequate,

topping filling of oil should be resorted . The willl supply the quantity of oil required.

3.8.9. Fuse, links, etc provided in the secondary box of the equipment shall be checked for their position and

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continuity and any lacuna observed will be set right before taking the equipment for commercial use.

3.9.0 ERECTION OF CIRCUIT BREAKER :

3.9.1. The circuit breaker shall be taken delivery from the site/other stores of and transported to the work place

well in time on loading/unloading. The crates containing the insulators and important parts and

accessories shall be opened carefully keeping them in their proper position. Insulator parts and other

accessories shall be thoroughly cleaned for any deposits of dust or other particles.

3.9.2 The breaker shall be brought on the pedestal of masonry or steel frame as the case may be) in upright

position without any inclination. The main parts of the equipments shall be assembled as per approved

drawing to be submitted by the GETCO to arrange Service of commissioning engineer of circuit breaker

manufacturer. However, the contractor will not remain contended with the instruction and guidelines given

by the commissioning engineer and shall also use his own judgment in better erection of commissioning

practice of circuit breaker.

3.9.3 After the placement of circuit breaker in position the kiosk of the breaker shall be thoroughly inspected

and any lacuna found shall be reported to the Engineer in charge of the work. The HT terminal

connection shall be done only after the terminals of the equipment kiosk are made to the marshalling

kiosk and or to the control/relay panels.

Polarity of the equipments shall also be ensured before physical erection.

3.9.4. The method of erection of breaker is not dealt with in details; however, it is recommended that

breaker poles shall be erected only by using telescopic crane or other suitable mechanical

arrangement. The rigging should be tool proof.

3.9.5. The operating mechanism in the breaker Kiosk and contacts as well as the power supply circuits

(AC/DC) shall be properly checked for its operation worthiness. All piping for gas/air shall be laid as

per the approved drawing. The air receiver or compressor shall be positioned as per the relevant

drawing. Minor fittings and fabrication or grouting work required to place these articles or

accessories shall be done by the contractor without any extra cost to the purchaser. In case of breakers

with spring mechanism the trials of the mechanism by actuating should be done to ensure its' line

3.9.6 EHV side of the breaker should be aligned to a incoming and outgoing bus conductor.

While erecting the breaker, the operating mechanism without the porcelain insulator should be laid

perfectly to avoid any mal functioning of the breaker.

3.9.7. Earthing points of the breaker as well as attached Kiosk shall be connected to earth grid by means of risers

already available nearby the equipment. Any other erection checks and pre-cautions indicated in the

Manual furnished by the respective supplier of the equipment shall be studied well by the contractor and

the provisions there of shall be implemented as far as possible.

3.10.0 ERECTION OF POWER TRANSFORMER

3.10.1 The purchaser laid readily on the rails and plinth shall make a power transformer of appropriate capacity

available. However, the contractor using proper tools shall do minor adjustment or shifting requirement

for proper alignment of the equipment and tackles jacks taking due care.

3.10.2 Bushing of HV, LV, and IV side shall be picked up from the site or other store of the purchaser and shall be

made open by removing the casing/covers and packing whatsoever may be. The bushing shall be cleaned

by the cloth. The bushing shall be handled very carefully and preferably should be opened and erected in

presence of the Engineer In charge or his authorized representative. Before taking up the erection work of

bushing and accessories, conservator tank and the transformer tank should be thoroughly cleaned from

outside to remove all dust and other material deposited on it.

3.10.3. For fixing the bushing, the opening provided on the transformer tank/turret shall be removed and

bushing should be connected to it. The current transformer and other accessories in the turret should be

carefully handled while erecting bushings.

3.10.4 The radiators should be mounted on the pedestals already available at site. The proper leveling and

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alignment of the radiator should be done. Any minor nature of civil or foundation work, if required should be

done by the contractor at his cost. However, if already provided pedestal are totally misaligned and it is not

possible to erect radiators upon it with slight modifications, the matter should be brought to the

notice of Engineer in charge who will take appropriate action to remove the anomaly. As a matter of

fact, the contractor may, before taking up the erection work on hand, satisfy himself that the alignments of

pedestal provided for various radiator and piping headers are as per the approved drawing from the

respective supplier of transformer and remedial measures should be taken much ahead of actual erection

3.10.6. The Kiosk of the equipment shall be inspected for its internal wiring fuse, link temperature indicator,

de-humid fire power connection, control circuits etc. If any deviation compared to the approved drawing is

observed, the matter should be brought to the notice of Engineer in charge and if it is of trivial nature,

corrective measures should be taken by the contractor himself. All the piping or wiring from various

measuring points to the Kiosk should be checked for its trueness and continuity.

3.10.7. Buchholz relay will be erected on the transformer tank as per the standard practice.

3.10.8 After the erection of various accessories indicated above, filling of oil under vacuum should be started. If

required random sampling and testing of oil are being filled in should be carried out. The oil level in

the conservator tank, condenser bushing etc. should be checked for its desired mark. After the oil filling

work is over, final filtration of oil to obtain desirable low PPM should be done. Filter machine of

GPH capacity having one pass facility of reputed make approved by Engineer in charge for filling and

filtration work shall be brought by the contractor himself.

3.10.9. Internal testing on the transformer and its accessories for operation worthiness shall be done following oil

filtration work. However, the commissioning of the transformer either from LV or HV side should be

done only after the installation of control panels in the control room, its connections to the transformer and

complete unit testing of transformer. The commissioning work should be done as per the instruction

of Engineer in charge or his authorized representative.

3.11.0 ERECTION OF ISOLATORS.

3.11.1 Isolators of the switchyard shall be with or without earth blade type. centre breaks type etc.

The isolators shall be procured by the contractor from the site stores of the and transported to the work site.

All the spare parts shall be properly unpacked cleaned and made ready for erection.

3.11.2 Before erection, the contractor shall obtained copies of approved drawing of respective equipments. The

isolators shall be erected on the ready galvanized structures. However, foundation for them will be available

readily the respective points in the switchyard.

3.11.3 The contractor shall check the erected support structure for their alignment vertically and tightness of

fasteners before mounting the isolators parts on them. The contractor shall also verify the mounting

arrangement for the operating mechanism on this structure and suitable for the same. In case of any shortcoming

the matter may be reported to engineer in charge. Any modification of trivial nature for the structure of fixtures shall

be carried out free of cost.

3.11.4 The parts of the isolators, fixed and moving contacts earthing rode etc. shall be handled very carefully to avoid

breakage or distortions. The erection shall be carried out using mechanized erection tools. The polarity of the isolator

polls shall be properly identified and also the direction of the opening should be pre-determined. It should be

ensured that in the entire switchyard the isolator open and close uniformly (direction point)

3.11.5 The operating mechanism for the line contacts shall be thoroughly checked for their accessories as per approved

drawing and it should be ensured that all the connection fuses links dehumidifiers lighting sockets

electric motors are in their proper position. Any deviation from the approved drawing should be got sat right with

the help of engineer in charge. Position. Any deviation from the approved drawing should be got set right with

the help of Engineer-in- Charge.

3.11.6 While erecting the isolator, it should be ensured that it should be properly aligned with respect to bus conductors or

line conductor bus provided in the switchyard: The erected Isolator shall be within the plumb. The operating

mechanism rods, pole and rotating insulators shall be checked for their proper function. The testing of the wiring to

the kiosk should also be done to ensure its operation worthiness. The final commissioning of the isolator