RCC structural repairs and external protective anti - corrosive, anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of Crusher foundations, Silos, critical RCC structures of LHS, AHS, ELHS and anti - chloride, anti - sulphate coating on affected areas of ID Fan foundations, etc...

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools & tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself regarding matters such as access to site, communication, transport, working

condition including approaches, height of structures, provision & requirements of

scaffolding (standard MS sections only), site safety requirements, quantum of

dusting, temperature, running equipment, importance of work, round the clock

working conditions, work permit system, right of way, high flood level in River, flow of

water during monsoon/dry season in the River/Nallah, the type and number of

equipment & facilities required for the satisfactory completion of work, the quantity of

various items of the work, the availability of local labour, availability and rates of

material, local working conditions, uncertainties of weather, obstructions and

hindrances that may arise, etc which may affect the work or cost thereof, before

submission of his Bid.

Ignorance of site conditions shall not be accepted by the GIPCL as basis for any

claim for compensation. The submission of a Bid by the BIDDER will be construed

as evidence that such an examination was made. Any later claims / disputes in regard

to rates quoted shall not be entertained or considered by the GIPCL.

The rate quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations

of the Engineer.

It is also desirable to study tender documents thoroughly before site visit.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

5. ELIGIBILITY CRITERIA (SELF ATTESTED COPIES OF

SUPPORTING DOCUMENTS MUST BE SUBMITTED FOR

EACH OF FOLLOWING ELIGIBILITY CRITERIA)

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of experience during last five years

(ending last day of the month previous to the one in which tender is invited) in

similar nature of jobs (as per clause no. 5.1.1 herein below) with using specialized

repair chemicals/materials for Civil RCC (Reinforced Cement Concrete) structure

rehabilitation jobs, Civil structure strengthening works, etc(not general civil

construction)… for repair & protection of structures in/for Power Plants / Process

Industries / Corporation / Corporate Sectors / Institutes and should enclose proof of the

Bidder shall submit necessary evidence for the same like self attested copies of work

orders/Work Execution/Work Completion certificates from clients. The work

completion certificate shall comprise of Order value & Executed value. Bidders

should have executed the work directly. The work executed as a sub-contractor or

subletting agency shall not be taken in to consideration. However, experience as a

sub-contractor, except the works sublet by specialized civil repair agency, may be

allowed on sole discretion of GIPCL subject to submission of supporting

evidence/documents like copies of work orders with relevant Invoices of completed

works & verification of work performance from client of main contractor.

5.1.1 Definition of Similar Work:

For the purpose of this tender, "Similar Work" shall mean execution of specialized

Civil RCC (Reinforced Cement Concrete) structural rehabilitation, strengthening,

retrofitting, corrosion protection and protective coating works involving following

activities using specialized repair systems/materials such as epoxy, polymer modified

repair mortars, micro-concrete, corrosion protection systems, bonding agents, anti-

carbonation coatings, crack injection systems, or equivalent specialized repair

 Structural concrete repair and rehabilitation.

 RCC strengthening and retrofitting.

 Removal of distressed concrete, reinforcement treatment and reinstatement.

 Epoxy crack injection and structural crack repair.

 Micro-concreting, polymer modified mortar repairs and jacketing.

 Protective coating systems including anti-carbonation, anti-corrosion, anti-

chloride, anti-sulphate or equivalent protective treatments for RCC

 Structural durability enhancement works executed using specialized repair

chemicals/materials.

The above works shall have been executed in Power Plants, Process Industries,

Petrochemical Plants, Refineries, Fertilizer Plants, Steel Plants, Cement Plants,

Ports, Large Industrial Establishments, Government Organizations, Corporations,

Corporate Sector or other heavy industrial facilities.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

5.1.2 The following works shall not be considered as Similar Work:

General civil construction, residential or commercial building construction, masonry

works, plastering, flooring, waterproofing, roofing, routine maintenance works,

painting works, renovation works, road works, drains, boundary walls, or any

conventional civil works not involving specialized RCC rehabilitation and protection

5.2 Bidder should produce evidence of having successfully completed similar works

(as per above clause no. 5.1) during last five years ending last day of the month

previous to the one in which tender is invited, satisfactory progress of ongoing

works (Ongoing works shall not be considered for value qualification unless

at least 80% of the contract value has been executed and certified by the

client.) etc… secured from clients along with self attested copies of documentary

evidence preferably photo copies of work experience. The experience should be

either of the following:

a. One similar completed/executed work each costing not less than the

amount equal to Rs.62,21,032/-.

b. Two similar completed/executed works each costing not less than the

amount equal to Rs.41,47,355/-.

c. Three similar completed/executed works each costing not less than the

amount equal to Rs.31,10,516/-.

5.2.1 For evaluation of the bid, the executed value mentioned in the work completion

certificate will be considered.

5.2.2 In case of total order or total order executed value also consists other Civil works

and / or other Civil repair & maintenance works, the executed value of similar

works (in line with items of SoR Section-E of this tender, i.e. specialized

retrofitting, strengthening, protective coatings, etc… for RCC structures) shall

only be considered for verification of eligibility under this clause no. 5.2. In such

case, bidder shall get specific certification of executed value of similar work/items

from the client.

5.2.3 For the purpose of evaluation under Clause 5.2, the qualifying executed value

shall exclusively represent Specialized RCC Rehabilitation, Strengthening,

Retrofitting and Protective Coating Works as defined under Clause

(Definition of Similar Work). Executed values pertaining to demolition,

conventional RCC construction, masonry, plastering, flooring, waterproofing,

roofing, structural steel works, painting, road works, drains, earthwork or any

other unrelated conventional civil works and conventional civil repair &

maintenance works shall not be considered for evaluation of eligibility.

5.2.4 The bidder shall submit a client-certified breakup of the executed value clearly

indicating the value of specialized RCC rehabilitation and protective coating

works. In the absence of such certification, GIPCL shall consider only the value

that can be clearly established from the submitted documents, and its decision

shall be final and binding.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion/execution certificates issued by clients.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

5.3 Tender fee: The tender fee shall be submitted through RTGS or through online

payment only as per details provided in clause no. 7 hereinunder. Demand Draft will

not be accepted for Tender Fee.

5.4 EMD: The EMD shall be submitted in the form of DD/RTGS/online or irrevocable

Bank Guarantee given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner, as applicable.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting

authority may inform to that Bidder by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further correspondence

will be entertained.

5.7 Bidder should have average annual turnover of Rs.31,10,516/- during last three

financial years (average of financial years of 2024-25, 2023-24 and 2022-23).

Bidder shall furnish annual audited financial statement duly certified by Chartered

Accountant for the last three financial years as above to demonstrate the financial

healthiness of the company. The balance Sheet and Profit & Loss Account must be

in the name of the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) and GST

registration number. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited

accounts of last financial year (2024-25), audited (or where, as per extant laws of

the land, audit is not applicable, certified) by a qualified Chartered Accountant who

should be a member of the Institute of Chartered Accountants of India.

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure-H in Section-F / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” on his company letter head as amended in Annexure-

G in Section-F / Form attached.

 If any Major Violation of any safety law(s) / Rule(s) is / are found during

the preceding Three (3) years, Bid of that party will be liable to be rejected.

Bidder agrees and undertakes to accept decision of GIPCL in this regards

as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage.

 If any of the details submitted in the prescribed Annexure-G & H in Section-

F / Form to the Bid is/are found to be false, incorrect at any time in future,

then the Contract awarded to that Bidder / Contractor shall be liable to be

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues

to GIPCL from the Bidder / Contractor shall be recovered from the pending

bills or any other dues payable to the Bidder / Contractor, if any or

otherwise through any other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates etc… as a proof with EMD & Tender Fee and also

provide the requisite details online for meeting the prequalification requirements.

GIPCL will verify the experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site & consult the owner of

the industry/property where similar job is executed by the Bidder. GIPCL reserves

the right to accept/cancel/reject any/all Bids without assigning any reason thereof.

The tenders of qualified Bidder/Bidders shall only be considered for further

5.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

Technical requirements, working conditions, site conditions, equipments, tools &

tackles, labor deployment, associated risk, surrounding etc.

5.14 Bidder shall submit all supporting documents as per tender eligibility requirements.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs.88,000/- (Rupees Eighty Eight Thousand only) and nonrefundable,

Tender fee of Rs.2,950/- (Rupees Two Thousand Nine Hundred Fifty only), inclusive

of applicable GST shall accompany with Bid. Tender fee shall be submitted through

RTGS / online mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor

of Gujarat Industries Power Company Limited from any Schedule Public Sector Bank

or Schedule Private Sector Bank (except Yes Bank) as per Performa of BG

enclosed with this tender document under Section-F (Annexure-C).

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, EMD & Tender Fee may also be submitted through RTGS mode of

payment by the bidders as per the details given below:-

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

Also, EMD & Tender fee may be submitted through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as per detail

provided in Section-F (Annexure-J) herein under.

7.3 In case EMD is paid in the form of irrevocable BG, the same shall be valid for a period

of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security Deposit

or submission of irrevocable PBG by successful bidder. Alternatively, EMD will be

converted into SD and successful bidder shall submit SD or performance bank

guarantee for the balance amount.

7.5 The earnest money deposit will be refunded to the unsuccessful/disqualified BIDDER

after the tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and

EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or

(ii) withdraws his tender before the expiry of the validity date of the tender.

7.9 SCHEDULE OF EMD, TENDER FEE & OTHER SUPPORTING DOCUMENTS

Details/receipts of EMD & Tender fee Address for Submission: -

paid by RTGS/online or EMD in physical

form by way of DD/BG (as applicable) Chief General Manager (Thermal)

with other documents duly self-attested GUJARAT INDUSTRIES POWER CO. LTD.,

are to be submitted in physical form in (Surat Lignite Power Plant)

sealed cover as per details mentioned Village: Nani Naroli,

in NIT. Bid No. shall be mentioned at Taluka: Motamiya-Mangrol,

the top of cover/envelope. District: Surat.

PIN: 394 112, Gujarat.

E-Mail: [email protected]

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

A: MODE OF SUBMISSION

The bids shall be submitted online through website: https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

(a) Pre-qualification and Techno-commercial Bid without price.

Further briefing of above Part (a) and (b) are as under;

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of Deviation (Annexure-F in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

4. List of available equipments, tools & tackles which are required to perform the

scope of works as specified in this tender.

The following supporting documents shall also be submitted in physical form

along with EMD & Tender Fee:

1. The tender documents dully signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

tender document.

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any).

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit & loss account and balance sheet and net worth certificate for last

financial year duly certified by a practicing CA will be required as specified in

clause nos. 5.7 & 5.9 above.

7. P.F. Number and Allotment Letter.

8. PAN Number / Copy of PAN card.

9. Goods & Service tax registration number/certificate copy.

10. Bidder should submit duly filled Annexure-K provided under Section-F of

Tender document.

11. Bidder should submit Annexure-F (Schedule of Deviation) under Section-F

either marking NIL or desired deviations.

12. Bidder should submit Declaration-cum-Undertaking for Compliance of Safety

Laws & Regulations and Contractual Disputes / Litigations as per Performa

Annexure-G & Annexure-H under Section-F.

13. Bidder should submit duly filled Form-A (List of Qualified Staff) & Form-B (List

of available equipment, tools & tackles) as provided under Section-F of Tender

14. Bidder should submit Declaration-cum-Undertaking on Letterhead regarding

deployment of experienced Civil Engineer / Experienced site-in-charge as per

Performa Annexure-M under Section-F.

15. Bank Mandate (if not submitted earlier) as per Annexure-N under Section-F duly

signed, & stamped by bidder and respective Bank, along with original cancelled

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

16. Vendor Registration Form (in case of first time bid participant of GIPCL’s

Tender) as per Annexure-O under Section-F.

17. Bidders should provide his User ID for e-Reverse auction on website:

https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted only in soft form through e- portal

The Estimate includes the cost of all manpower (skilled, semi-skilled, unskilled),

experienced / qualified Civil Engineer (experienced Site-in-charge),

experienced site supervisors, tools, tackles, equipment, and any hired or

outsourced resources required for job-specific works.

Total Estimated Value includes cost of all GIPCL approved makes of Civil

structure repair chemicals & materials, protective coatings, primers,

crack sealers / fillers, thinner, other required materials and standard tools

& tackles, standard equipment as recommended by approved

manufacturers, consumables, safe storage of materials, wastage,

application on various damaged civil structures through experienced

applicators/operators, helpers, labour, supervision, safety supervisor,

shifting, transportation, loading, unloading, equipment, machinery, all

tools & tackles, standard approved MS scaffolding (as per item

description), approved suspended platform for work at height, scaffolding

arrangement at work site as per approval of GIPCL’s Safety Officer, safety

equipments & PPEs, site safety arrangements, legal & statutory

compliances, Royalties, Rents, Stamp Duties, Central or State

Government or Local body or Municipal Taxes or Duties (including GST).

The contractor shall comply with all statutory and legal requirements, including

labour laws (minimum wages, EPF, ESI, bonus, etc… as applicable), safety

regulations, and environmental norms. All applicable taxes and duties, including

GST, are deemed included. The total estimated SoR amount is inclusive of

GST, considered at the current rate of 18%. However, GST must be shown

separately in invoices, and any change in rate shall be adjusted at actuals upon

submission of valid proof.

2. The bidder’s percentage (%) offer shall be based on the Total Estimated

Amount, inclusive of GST. However, at the time of billing, GST shall be

shown separately in the invoice, with reverse calculation as per prevailing GST

laws. The applicable GST rate shall be charged at actuals, subject to

submission of valid documentary evidence, in line with the rates notified by the

Central Government.

3. The bidder shall quote the rates in the form of a percentage (%) as follows:

“At Estimated Value” or “_____ % below the Estimated Value” or “_____ %

above the Estimated Value”.

4. The quantities indicated in the Schedule of Rates (SoR) under Section-E are

tentative and based on preliminary estimation. These quantities are subject

to variation during actual execution, depending on site conditions and final

recognition of damages as directed by GIPCL Engineer.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

5. The quoted rate/offer shall remain firm and fixed throughout the contract

period and any extension thereof, if required, for completion of the entire scope

of work. The rates shall not be subject to any escalation or adjustment on

any account, including but not limited to increases in the cost of materials, fuels,

statutory levies, Minimum Wage Rates (MWR), overheads, idle charges for

labour or machinery, or any other unforeseen expenses. No escalation or

compensation shall be payable to the contractor for any such revisions or

changes during the contract period / till completion of entire scope of work.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence & place of

business of the person/persons submitting the Bid and must be signed & sealed

by the Bidder with his/her usual signature. The name of all persons signing the

documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or

other person or persons authorized to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of attorney

authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The OWNER, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents

submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price

that is obtained by multiplying the unit price and quantity, the unit

price shall prevail and the total price will be corrected & will be binding

to the bidders.

(b) If there is a discrepancy between the Total Bid Amount and the sum

of total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications sought

by the Company do not reach the Company on or before due date, the Bid will

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms

to all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non-responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT.

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his/her selection through the Letter

of Intent or Letter of Award/ Work Order which shall be sent to him/her through

e-mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT / COMPLETION PERIOD

16.1 The contract / completion period for scope of works shall be 09 (nine) months

from the date of issuance of the Letter of Intent (LoI) and/or Work Order,

whichever is earlier (except 03 months of peak Monsoon, i.e. July, August &

16.2 GIPCL reserves the right to extend the contract period by up to an additional

(three) months on the same rates, terms, and conditions, without any price

escalation and without entering into a new contract on sole discretion of GIPCL

only. However, delay attribute to contractor beyond above schedules will

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

attracts penalty as LD (Liquidated Damages) as per specific clause mentioned

in Special Conditions of Contract (Section-D).

16.3 If the scope of work is not completed by the Contractor, necessary LD will be

deducted as per specific clause mentioned in Special Conditions of Contract

(Section-D) and in the interest of work completion, GIPCL will extend the

contract period appropriately (along with deduction of LD) as per contract

requirement on the same rates, terms, and conditions without any price

escalation or new contract on sole discretion of GIPCL.

16.4 GIPCL reserves the right to short-close the contract at any time by giving

(one) month’s notice, without assigning any reason.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely

& satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labour with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labour laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification, security

check, pre-employment medical fitness check-ups & induction safety training for

all the workmen/labour engaged at the GIPCL site is done and necessary

documents regarding the same shall be submitted to the GIPCL’s authorized

representative/Engineer-in-charge. Any default in complying with the same or

any misrepresentation regarding compliance of the same shall compel GIPCL to

initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots and other

necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued by contractor

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves /

Chemical hand gloves.

(vi) Contractor shall nominate /authorize senior experienced person in writing as site-

in-charge to co-ordinate with GIPCL engineer / operation team and who shall

bear overall responsibility for performance of the contract. Such person shall

remain available at site during execution of scope of work. Contractor has to

submit the authority letter and documentary proof for the same.

(vii) The Contractor shall appoint minimum required site supervisors who shall co-

ordinate with GIPCL’s Engineer-in-Charge for daily entrusted jobs. They have to

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

maintain daily records dully signed for the works carried out and duly certified by

concern Engineer-in-Charge. The Contractor, in co-ordination with the Engineer-

in-Charge, shall ensure the availability of adequate manpower, consumables,

materials, tools & tackles, etc… to carry out the job satisfactorily as per GIPCL’s

requirements as directed by Engineer-in-charge. As per the instruction of

Engineer-in-Charge, they have to allot the work and execute the same in

specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

(ix) During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 (four) hours or even earlier

of that, depending upon criticality and also during odd hours, as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

the contractor with 10% supervision charges, including GST & the same will be

recovered from the Contractor’s bill.

Important Note: Whenever any of the Unit at SLPP remains under outage due

to any reason, the contractor shall mobilize sufficient work force at site within a

period of four hours from the time of intimation to the site-in-charge or via mail to

your office. Generation loss occurred due to want of manpower as well as

resources will be viewed very seriously and will invite appropriate punitive

measures as decided by competent authority.

(x) During working in high risk area like hot lines of steam/ water/ oil, the workman

must wear a suitable safety apron, safety belt, safety hand gloves and goggles.

It is the contractor’s/contractor’s supervisor’s responsibility to ensure it without

(xi) During unit overhauling, the contractor has to enhance the site manpower as per

the requirement to ensure the timely completion of work (During overhauling

period quantum of work increases substantially). For this, enhanced work shall

be completed by deploying additional manpower with supervisor as per site

necessity. Payment will be made on item rate basis only under respective

section. The work during the overhauling period is to be carried out round the

clock as per instructions of Engineer-in-charge. Contractor should mobilize

sufficient number of manpower with other required equipment/resources and

execute the work in all shifts with independent manpower after receipt of such

instructions. Contractor should not continue the same manpower for more than

B: TOOLS & TACKLES:

(i) All standard tools & tackles, standard specialized repair & coating equipment,

vehicles, consumables, approved makes of materials, etc… (as required to

execute the contract are in the scope of the contractor) to execute the contract

are in the scope of the contractor. The contractor should ensure that all such

tools & tackles/equipments/vehicle are in healthy & working condition. All

consumable items would be in the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicle, equipments and/or required consumables/materials then

25% of the total job cost including GST will be levied as a penalty for each

and every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles, equipments, etc… in good working

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

condition at site as per day to day work load and emergency situations to

complete the work in stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock

for putting back the area in service immediately within minimum time. In case of

any emergency arising during night hours the contractor should be in a position

to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps, supply

boards, cables, etc… as per requirement in sufficient quantity. The contractor

has to take prior approval for taking electrical power supply. The contractor

should keep hand lamps of 24Volt for confined space and sufficient quantity of

240 Volt halogen lamp for other area ensuring safety at work place.

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address [email protected]

as indicated in the 'Invitation to Bids'.

The GIPCL's response (including an explanation of the query) will be sent in writing

or by E-mail to all prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications & documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through cheque or RTGS (online payment) system only based on submission of

required documents like bank mandate form with original cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates (Section-E) shall be read in conjunction with Instructions to

Bidders, General conditions of contract, Special conditions of contract and Technical

specifications.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

b. The quantities given in the schedule of rates (Section-E) are estimated and payment

will be made as per actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the Tender in Section-D or as per

standard IS practice. Mode of measurement mentioned in Tender will be prevail.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least two days

in advance from the due date set for online submission of bid in order to avoid non-

participation of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

(within overall order value) based on any unavoidable alterations/deletions in concept

as per approval of GIPCL. Contractor shall not be entitled for any compensation on

ground of such alteration in given estimated quantities within overall limits of awarded

contract price. GIPCL reserves the right to operate or increase/decrease quantities

in each item or omit any item included in Schedule of Quantity at its discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit

etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.comonly. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last moments.

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to

whom the work is awarded, shall be required to furnish a Performance Bank

Guarantee (PBG)/Contract security deposit (SD) in favour of Gujarat Industries

Power Company Limited for an equivalent amount of ten percent (10%) of the

“Contract Price excluding taxes and duties” from all Nationalized Banks or Axis Bank,

ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank in the in the format attached in

SECTION-F, and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Contract security deposit/PBG shall be submitted strictly within twenty-

one days from the date of LOI or work order, whichever is earlier.

The PBG/ Security Deposit shall be valid up to “Defect Liability Period” of 12 (Twelve)

months after the date of actual contract completion/contract expiry date (whichever

later) as certified by GIPCL (necessary BG extension/amendments should be carried

out by contractor accordingly as desired by GIPCL). The Contract security/Guarantee

amount shall be payable to the Company in Bidder's home currency without any

condition whatsoever. GIPCL reserves the right to forfeit Performance Bank

Guarantee (PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the “Defect Liability Period” after

completion of contract and on fulfilling contractual obligations throughout the “Defect

Liability Period”. However, any delay in submission of SD will result in equivalent late

release of entire SD after “Defect Liability Period”.

Bid security/EMD will be refunded to the successful bidder on receipt of Performance

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value, including GST.

Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL.

The contractor shall pay all such claims within 15 days of claim, failing which the

same shall be deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible for completing the jobs within agreed time schedule

and in case contractor fails to complete the given jobs related to this contract, GIPCL

will engage third party and will recover expenses from contractor’s R.A. bills, Security

Deposit and / or whatsoever for expenses incurred to complete the job along with

additional 10% overhead charges, including GST.

In case if contractor’s services are not found satisfactory with respect to mobilization

to meet emergency requirements, time bound activities, workmanship & safety

(OH&S policy of GIPCL) then GIPCL has right to terminate the contract at any time

by giving 15 days advance notice to contractor without assigning any reason and will

make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to commence the works, or has, without any lawful excuse under

these conditions suspended the progress of the works for fourteen days after

receiving written notice from the OWNER to proceed.

iv. Contractor fails to proceed with the work with due diligence as per requirements

of the contract and failed to make such due progress as would enable the works

to be completed within the time agreed upon.

v. Contractor fails to remove materials from the site or to pull down and replace

works within 15 days after receiving written notice from the OWNER that the said

materials or work were condemned and rejected by the OWNER under these

vi. Contractor fails to the detriment of good workmanship or in defiance of the

OWNER/ENGINEER’S instructions to the contrary sublet any part of the

vii. Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

viii. Contractor repetitively violating the safety norms for more than three incidents.

ix. Any major contradiction of applicable labour laws.

x. Any major deviations from contractual terms and conditions including quality of

xi. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG/SD.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per direction of GIPCL/ENGINEER within time frame given and/or

fails to carry out progress of work as per agreed schedule of work planning and/or as

per directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, GIPCL/ ENGINEER shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 10% overhead

charges of GIPCL, including GST and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may

be deducted by him from any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound activities, workmanship & safety (OH&S policy) then GIPCL has rights to

terminate the contract at any time by giving you 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk and cost of

the Contractor.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration and Conciliation Act

(Amendment 2021), as amended from time to time. The place of arbitration shall

be at Vadodara/ Surat or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision Chief General Manager (Thermal) / HoM will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

thereof from time to time as also insurance cover for third party liability. The contractor

shall keep the GIPCL indemnified from all liabilities arising out of his action in

pursuance of this contract. The E. C. Policy should be obtained from Surat

Jurisdiction and shall be assigned to GIPCL. EC policy should cover the specified

contract period.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labour laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation the

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labour laws applicable such as the Minimum Wages Act, 1948, Contract

Labour (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of

Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act

with Rules, Order and Notifications issued/made there under and as amended

from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the contractor from time to time for performing the contract job.

2.1. The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as

per law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from time to time.

All employees of the Contractor shall be employee of the Contractor.

2.2. The contractor shall have a valid license obtained from Licensing Authority under

the Contract Labour (Regulation & Abolition) Act,1970 as amended from time to

time at the time of execution of the contract covering all his employees working at

SLPP site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident

& Miscellaneous Provisions Act, 1952, as amended from time to time and remit

contributions in respect of the employees employed by him at SLPP Site to the

P.F office concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained by

him under various labour laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5. The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as those under the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act, as amended from time to time, etc., under

intimation to HR & Admin. Dept.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

2.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act, 1923 as amended

from time to time.

2.10. If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the contractor before the appropriate

authority under the I.D.Act 1947 or under any other labour laws or for

compensation under the Workmen’s Compensation Act, 1923 as amended from

time to time and the appropriate authority has given a direction for making payment

the contractor will meet the same or indemnify GIPCL if in the event GIPCL pays

it as Principal Employer.

2.13. The contractor shall make payment of wages to his employees on fixed date within

the period specified under the applicable Law, in presence of representative of the

company. He will submit a true copy of wage sheet, attendance register and P.F.

remitted challans on monthly basis to HR&A dept. for verification and record.

2.14. The Contractor shall provide Safety items/kits to his employees such as safety

shoes, goggle, ear plug, hand gloves, safety belt etc, if any, required under law.

2.15. The contractor shall conduct pre-induction and periodic medical checkup of his

workmen as per applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labour laws of Government and

other statutory laws as applicable.

2.17. The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act, as amended from time to time (Code no. to be

mentioned) and submit the copy of registration certificate and should possess the

same from the date of commencement of work, failing which the contract is liable

to be cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labour License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

2.18. Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

2.19. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory Act,

Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’,

Provident Fund Act, All Labour Laws Act, as amended from time to time in respect

of employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees

or to the Government under the above rules, regulation, Acts, GIPCL reserves the

right to recover the same from the running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

2.23. The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute

shall automatically and immediately become applicable.

2.24. All laws, rules, regulations, notifications, etc. stated in this tender document shall

be applicable as amended from time to time. Where applicable self-certified true

copies of the required documents to be furnished, unless stated otherwise

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act, as amended from time to time to the

workers employed by him/her.

2. Contractor shall obtain requisite license to carry out this contract under the provisions

of Contract Labour Act, 1970, as amended from time to time and maintain necessary

records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act, as amended from time

to time within one week time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws,

as amended from time to time, etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him/her and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him/her for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL

shall get the work done by third party at the risk and cost of contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act, Labour Law Act, maternity benefit act, as amended from

time to time in respect of employees engaged by him for the work and shall have to

maintain necessary records.

In case any amount becomes due to be payable by him/her to his

employees/agencies or to the Government under the above rules, regulation, Acts,

GIPCL reserves the right to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on contractor part while undertaking

the work and contractor shall fully abide by the statutory requirements of the

employee's compensation act.

GIPCL shall not be liable for any compensation due to accident, death or injury to

any of contractor’s workmen or any third party due to negligence, act or omission on

contractor part.

Contractor shall arrange & provide sufficient General area lighting as well as work

area specific lighting. Contractor shall also arrange DG set of required capacity for

day to day work requirements and lighting requirements in case any power supply

interruption from GIPCL.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate

termination of the contract.

When contractor moves his/her lifting tools and tackles to the plant area, required

test certificates as per the Factories Act 1948, as amended from time to time and the

state factories rules has to be submitted to safety Dept. Safety Dept. will check the

certificates and if found okay, then only materials will be allowed to enter inside the

plant. Material inward gate pass will be made only after certification from Safety Dept.

Security Dept. will inform to Safety Dept., as & when such tools and tackles brought

at the gate for making entry in the maintenance site.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

The contractor has to submit the list of required safety gears along with safety

equipments available with him/her to safety Dept. Safety Dept. will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

SSTEELE (Strom) – Double Density or

1 Acme Fabrik Plast Co.

TRIMAX(Adjacent) – Double Density

2 Favourite Safety Products. Waves Nile D/D or FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor

will procure safety shoes & safety helmet from a reputed company with at least

months’ guarantee and shall produce the guarantee certificate and IS standard

certificate to the safety department. Contractor should purchase safety shoes of

reputed brands. Safety shoes will be issued every year. IS certificate and guarantee

certificate must be obtained from the vendor and submitted to the Safety department.

Safety shoes should be heat, water, oil and chemical resistant, having an anti-

slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor may be asked to maintain the

PPE issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL, including GST.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948, as amended from

time to time shall be submitted every year before using such tools and tackles. In

case of purchase of new lifting tools and tackles, form no. 10 as per the said rules

shall be submitted before they are taken into use. All lifting tools and tackles shall be

of reputed make having International manufacturing standard and shall be

maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any work.

They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards, fall arrester, etc. shall be used

to prevent accident. Further, during working on height, contractor should arrange

proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor system

etc. Advice and instructions of Engineer-in-charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All

gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site incharge of the contractor will act as

a safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice.

If the contract workmen fail to comply with safety standards as per category A, B & C

below, penalty shall be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, shoes, safety Rs.100 /- per instant.

Related belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless attitude in  Rs.500 /- per

material handling, instant.

Machine being used with damaged

machine guard, unsafe electrical work -  After three

workout plug top/improper electrical incidence,

joints/cables lying on ground, electrical Per incidence

equipment working without proper Rs.2500/-

earthing, machine being used without

machine guard, Welding machine  Continuous

without ELCB / RCCB of proper rating, unsafe acts

Gas cylinder without test certificate, will disqualify

Cylinder cap, NRV / Flash back the contractor

arrester, Cylinder trolley etc. from further

Unsafe working practices at height in tender

more than 3 meters of/contract

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

Working without permit or non- with GIPCL-

compliance with permit conditions like SLPP.

hot work, height work etc. as applicable,

lifting tools and tackles being used

without third party inspection

certificates in form no. 9/10 as per

Factories Act – 1948 etc..

C Unsafe Breach of safe practices by a particular Suspend the entry gate

Practices person repeatedly for three times. pass for one week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO)

of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with cable

of (apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures (230V

or 24 V as per requirement of job/contract), extension boards, cables to draw supply

from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in good

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

k. Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power supply

to welding machine shall be effectively disconnected while using any welding

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire supply

then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply system by

incorporating sufficient capacity transformer. Like for hydro jet cleaning system, mixer

machine, induction heating machine, SR machine etc., GIPCL will provide 3-ph 3 wire

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed

to rectify any such defective work or workmanship, GIPCL reserve the right to rectify

at risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL’s Engineer/GIPCL’s Representative/Consultant requires such materials,

work or workmanship to be retested, the tests shall be repeated under the same

terms and conditions. If such rejection and retesting cause the GIPCL additional costs

for the traveling and lodging costs of GIPCL/Engineer’s personal for attending the

retest, such costs shall be recoverable from the CONTRACTOR by the GIPCL and

may be deducted by the GIPCL from any amount due, or to become due, to the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

17. GENERAL TERMS AND CONDITIONS

a. All tools & tackles, manpower, labours, supervisors, approved makes of materials,

consumable items, tools & tackles, equipments, etc… to execute the contract are in

the scope of the contractor. The contractor should ensure that tools & equipments

are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time independent experienced site-in-charge and

independent site supervisors/Engineer at site. They shall co-ordinate with GIPCL

engineer and shall bear overall responsibility of contract including taking daily work

instructions, work permits, gate-pass, site executions, maintaining records of work,

material, inward challans, material consumption & balance records, material &

manpower gate-pass, joint measurement recording, billing etc... Such person shall

function from site office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

Engineer-in-charge on daily basis and report daily observations, tool-box talk records

etc. The work shall not be allowed without deploying/nominating safety supervisor

and a penalty equal to Rs.1,000/- per day absent of nominated safety supervisor shall

be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labour license (if applicable) and PF account number to the Engineer-in-

charge before start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four hours.

If the contractor fails to mobilize sufficient resources to complete the job in time,

GIPCL will execute the job through other agency at the risk and cost of the contractor

with additional 10% overhead charges including GST.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted (based on quoted % above/equal or below SoR) shall

remain firm till completion of the contract and any agreed extensions thereafter and

shall not be subject to any escalation, idle charges for labour, machinery, overhead

expenses etc… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front, any changes

/ modification / alteration of plan, non-issue of work permit, holding of work permit for

any reason, unavailability of contractor’s supervisor/Engineer, unavailability of

contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of GIPCL

Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

not limited to approved quality safety shoes & safety helmets, standard dust masks,

safety goggles, safety hand gloves, safety belts, fall arrestors, other required safety

tools, etc… as required and shall use exclusively under this contract for all the time

during working at specified locations failing which, the Engineer-in-charge may hold

the work and will take necessary action including penalty as decided. If the contractor

repeatedly violates safety rules/regulations (more than three successive incidents),

Engineer-in-charge may take necessary action against the contractor, including

appropriate financial penalty (Maximum of Rs.1,000/- per incident per man-day and

as per above clause no. 15) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the time

given by and under the supervision of the Engineer-in-charge and shall ensure that

sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-in-Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports / information of work carried out with details

of available manpower, equipments / material etc… as directed by Engineer-in-

q. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006, as amended from time

to time. If your organization is registered under the Act, please specify the category

i.e., Micro Enterprise, Small Enterprise or Medium Enterprise under which it is

registered and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001-2015 (Quality), ISO 14001-2015 (Environment), 45001-2018

(OH&S) and 50001-2018 (EnMS) certified company, and GIPCL gives extreme

importance to maintain these global standards. Contractor shall be required to

observe these standards as amended time to time while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him, shall be

deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons

as area careful, skilled and experienced in their respective trades, and the GIPCL

shall be at liberty to object to and require the CONTRACTOR to remove any person

employed by the CONTRACTOR in or about execution of works who in the opinion

of the OWNER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the

works without the prior permission of the GIPCL. Neither the CONTRACTOR and the

PURCHASER nor the ENGINEER shall hire or employ any employee of the other

party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, empty paint drums, cut pieces or

other matter of an offensive nature shall not be deposited on the surface, but shall at

once be carted away by the CONTRACTOR to some pit or place provided by him

away from the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works & remove scaffolding

materials to the extent directed. He shall tear down and dispose of all temporary

works, shall remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose off all rubbish resulting from the operations under this contract

and shall do all work necessary to restore the territory embraced within the site of his

operations to at least as good order and conditions as at the beginning of the work

under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point as available. Further distribution

to be done by contractor at their cost.

b. Quarter/room & food for supervisors/engineers on chargeable basis in GIPCL’s

township as available. Food on chargeable basis at GIPCL’s Industrial Canteen

as available. If not available, contractor to make his own arrangement for lodging

and boarding locally or as appropriate at his cost.

c. Workshop facility as available at site only. However, contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

d. GIPCL may also provide free hydra (based on availability) only for shifting of

heavy items also erection/execution for heavy structures, etc… on discretion &

directives of Engineer-in charge of GIPCL.

e. Space for contractor’s office & store as decided by GIPCL based on availability.

f. First aid facilities as available on chargeable basis. If not available contractor to

make his own arrangement for the same locally or as appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work operations

at the plant site.

21. WORK CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as per

specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative

of the contractor and the Engineer-in-charge.

d. The measurements shall be clearly written indicating date of measurement,

location, reference to drawings, if any and jointly signed.

e. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis for executed works.

The monthly bill payment shall be released based on the certified reports of the

f. Inspection of work will be done by Engineer-in-charge or his authorized

representative. If the work is not found satisfactory Engineer-in-charge reserves

the right to take suitable action and shall be binding to the contractor.

22. FORCE MAJEURE

i. In the event of either party being rendered unable by Force Majeure to perform

any obligation required to be performed by them under this Contract, relative

obligation of the party affected by such Force Majeure shall be treated as

suspended during which the Force Majeure Clause lasts.

ii. The term “Force Majeure” shall have herein mean riots (other than among the

Contractor’s employee), Civil commotion, War (whether declared or not),

invasion, act of foreign enemies hostilities, civil war, rebellion, revolution,

insurrection, military coup, damage from aircraft, nuclear fission, embargoes,

quarantines, acts of god such as earthquake (above 7.0 magnitude on Richter

scales), lightning, unprecedented floods, fires not caused by the Contractors

negligence and other causes which the Contractor has no control and accepted

as such by GIPCL whose decision shall be final and binding. Normal rainy season

and monsoons are not Force Majeure.

iii. Upon occurrence of such causes and upon its termination, the party alleging that

it has been rendered unable as aforesaid, thereby, shall notify the other party in

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

writing by registered notice within 24 (twenty-four) hours of the alleged beginning

and ending thereof giving full particulars and satisfactory evidence in support of

iv. Time for performance of the relative obligation suspended by the Force Majeure

shall stand extended by the period for which such clause lasts.

v. If works are suspended by Force Majeure conditions lasting for more than two (2)

months, GIPCL shall have the option of cancelling this Contract in whole or part

thereof, at its discretion.

vi. The Contractor shall not claim any compensation for Force Majeure conditions

and shall take appropriate steps to insure men and materials utilized by it under

the Contract well in advance.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may sustain,

pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor. In case, in any

litigation pertaining to labour employed through contractor if any direction or order is

issued by court at any point of time the contractor shall comply with and implement

such direction or order whether passed at the time of award of contract or during the

pendency of contract.

Further, the Contractor shall indemnify the GIPCL against all consequences arising

and affecting GIPCL owing to the compliance of the orders by the Contractor.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy or variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORKS

1A. STRUCTURE REPAIR & COATING:

The scope of work in general comprises RCC structure repairing, rehabilitation &

protective coating as specified in the SoR (Section-E) for various RCC structures,

Civil infrastructures, buildings, etc… of Power Plant & other associated areas at

various segregated locations of SLPP through experienced applicators (skilled

Specific locations are as under:

 ELHS Stacker Beam.

 Phase-2 (Unit-3 & 4) Bed Ash Silos & Fly Ash Silos.

 Phase-2 Primary Crusher & Secondary Crusher.

 In-Plant Stacker Beam.

 Phase-2 (Unit-3 & 4) Cooling Tower external hot duct, cells & walls.

Initial joint survey shall be carried out with GIPCL Engineer for identification of exact

damaged areas on each structure in order to fix the scope of work at initial stage.

However, contractor shall ensure that the total quantity of individual item should not

exceed over specified quantity in the schedule (Section-E) without intimation to

GIPCL. To carry out any extra quantity of work, a confirmation shall be obtained from

GIPCL before proceeding. In any case, the executed value of works should not be

exceeded to total order value without written approval by GIPCL.

The scope of works shall be carried out by using specialized & GIPCL approved

makes of repair & coating materials, preferably of “Fosroc Chemicals (India)

Limited”, “Sika India Pvt. Ltd.”, “Krishna Conchem Pvt. Ltd.”, “MYK Arment

Bidders will also be allowed for other similar equivalent makes of materials from other

reputed brands at the discretion of GIPCL, for which, bidder should propose

equivalent proven brand with their technical bid. Bidders should submit their technical

bid along with manufacturer’s credential, client’s performance certificates, material

test reports, MSDS, TDS, technical equality comparisons, etc…of proposed make for

similar Industrial use / in Thermal Power Plants / PSUs (Industries). GIPCL will review

the credential & client’s performance certificates in Industrial use for approval

purposes. However, approval or rejection will be at the sole discretion of GIPCL

without giving any reason and will be bound to the contractor. On rejection of bidder’s

proposed make/makes of materials by GIPCL, the contractor should be ready to

execute the works with above mentioned approved makes of materials only. Also,

even after approval, in view of GIPCL, if performance of other brand/make material

not found satisfactory then contractor shall stop using it and shall continue the scope

of work with above specified brands/makes of materials only.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

1A (i) Following activities shall be carried out for rehabilitation works as per

detail specifications of SoR (Section-E) with GIPCL approved makes of

materials as above.

 Chipping off loose and damaged plaster and / or cover concrete up to good parent

concrete or up to reinforcement level using chisel & hammer/Breaker and cleaning

the reinforcement & concrete surfaces with wire brush to receive further treatment.

MS Scaffolding will be paid at actual as per GIPCL approval in specific item of

scaffolding work.

 CORROSION REPAIR: A). Surface preparation by removal of all disintegrated

materials, cleaning the concrete surface with metal wire brush, cleaning of

reinforcement and applying 1 coat of alkaline rust converter followed by 1 coat of

Migratory corrosion Inhibitor to arrest the corrosion in embedded concrete. The rust

remover shall be alkaline in nature and its PH shall be around 8.5 to 9. The Migratory

corrosion inhibitor shall be tested by premier research institute/approved laboratory

and shall have a successful case history in Indian condition. B). Applying two coats

of interpenetrating polymer network rebar coating to the exposed reinforcement as

directed by Engineer-in-charge and as per manufacturer’s recommendations.MS

Scaffolding will be paid at actual as per GIPCL approval in specific item of scaffolding

work. Material: "Fosroc" make "Reebarklens RR" & "Nitozinc primer std" or equivalent

approved materials from "Sika", "MYK Arment" or "Krishna Conchem".

 Providing & applying single component, dual shrinkage compensated, fiber

reinforced thixotropic polymer modified repair mortar in varying thickness from 10 mm

to 40 mm (44 KG repair mortar used shall be considered as 1 m2) as directed by

Engineer-in-charge and as per manufacturer’s recommendations as per respective

item descriptions in SoR. MS Scaffolding will be paid at actual as per GIPCL approval

in specific item of scaffolding work. Material: "Fosroc" make "Renderoc SP40" or

equivalent approved materials from "Sika", "MYK Arment" or "Krishna Conchem".

 STRENGTHENING OF RCC WITH EPOXY GROUTING: Drilling holes of 16 mm dia

into concrete to required depth, cleaning the holes, fixing suitable standard nozzles

(SS grouting nozzles or injection packers for high pressure injection grouting) for

grouting purpose, sealing the gap around the nozzle at about 0.50M spacing in cracks

and sealing the cracks with epoxy putty of approved makes. MS Scaffolding will be

paid at actual as per GIPCL approval in specific item of scaffolding work. Grouting to

be carried out by injecting very low viscosity (2 - 5 CPS), High Molecular Weight

Thermoset Polymer or GIPCL approved quality EPOXY GROUT with a pressure up

to 2 Kg/cm2. Grouting is to be continued till nozzle refuses to accept further grout.

MS Scaffolding will be paid at actual as per GIPCL approval in specific item of

scaffolding work. Material: "Fosroc" make "Conbextra EP10 M" or equivalent

approved materials from "Sika", "MYK Arment" or "Krishna Conchem".

 Providing & repairing cracks by using epoxy resin-based putty including making 'V’

groove by using grinder machine etc. complete as directed by Engineer-In-Charge

and manufacturer specifications. MS Scaffolding will be paid at actual as per GIPCL

approval in specific item of scaffolding work. Material: "Fosroc" make "Nitocote VF"

or equivalent approved materials from "Sika", "MYK Arment" or "Krishna Conchem".

 Providing & applying three coats (primer, middle & top coat) of approved

manufacturer make anti corrosive & anti carbonation coating system (Base: Solvent

based pure Aliphatic Acrylate System) on RCC structural members by using

mechanical sprayer of “WAGNER”, “GRACO” or equivalent make as approved by

GIPCL, including preparation of surface by thoroughly cleaning of depositions, ash,

oil, dirt, dust, rust, scraping of all external RCC surfaces by wire brushing, power tool

cleaning, sealing the cracks with polymer putty, providing & applying three

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

successive coats of approved anti corrosive & anti carbonation coating system, each

coat of 65-70 micron DFT, as per manufacturer's specifications, including MS

scaffolding, arrangement of approved working platform for working at height, etc...

complete as per detail specifications and as directed by Engineer-in-charge (MS

Scaffolding included). Material: "Fosroc" make "Dekguard S" or equivalent

approved materials from "Sika", "MYK Arment" or "Krishna Conchem" make

1A (ii) In addition to above activities listed under clause no. 1A (i), following

specific activities shall be carried out for rehabilitation & strengthening

of Unit-3 ID Fan foundations as per detail specifications of SoR

(Section-E) with GIPCL approved makes of materials as above.

 Crack Stitching + Injection: Drill holes @ 300–500 mm c/c across cracks, Insert U-

shaped shear dowels (Fe500, 10–12 mm dia), Seal surface. MS Scaffolding will be

paid at actual as per GIPCL approval in specific item of scaffolding work.

 Drilling holes of 16 mm dia into concrete to required depth, cleaning the holes, fixing

suitable standard nozzles (SS grouting nozzles or injection packers for high pressure

injection grouting) for grouting purpose, sealing the gap around the nozzle at about

0.50M spacing in cracks and sealing the cracks with epoxy putty of approved makes.

MS Scaffolding will be paid at actual as per GIPCL approval in specific item of

scaffolding work.

 Grouting Low viscosity epoxy grout “Fosroc Nitofill EPLV”, "Fosroc Conbextra EP10

M", “Sika Injection-201 CE”. MS Scaffolding will be paid at actual as per GIPCL

approval in specific item of scaffolding work.

 Providing & fixing in position watertight shuttering from good quality shuttering ply for

column, beams, slab etc. at all heights, application of de-shuttering oil, extra care for

water tightness, removing after completion work etc. completed as per specification

& directed. All the crevices in the form work shall be arrested using Plaster of Paris

so as to ensure water tight form at various required locations as directed by Engineer-

in-charge. MS Scaffolding will be paid at actual as per GIPCL approval in specific

item of scaffolding work.

 Micro-Concrete Jacketing (Preferred)

 Use flowable, shrinkage-compensated micro-concrete with Fosroc Renderoc

RG / Microcrete or SikaGrout-214 / Sika MonoTop-615

 Fix formwork (leak-proof) as per above item.

 Apply bonding agent: Nitobond EP / Sika Latex

 Pour micro-concrete (NOT hand plastering). Ensure proper venting for air

escape Thickness: Average 75 mm jacketing.

 MS Scaffolding will be paid at actual as per GIPCL approval in specific item

of scaffolding work.

 Material: "Fosroc" make "Renderoc RGS" or equivalent approved materials

from "Sika", "MYK Arment" or "Krishna Conchem".

 Providing & applying three coats (primer coat DFT 55-65 micron, middle coat DFT

100-125 micron & top coat DFT 40-50 micron) of "IPNET High Build" anti-corrosive

protective epoxy coating system (IPNET primer one coat and IPNET Hi-Build Epoxy

coating two coat of approved manufacturer) on external RCC structural members of

ID Fan foundations by using mechanical sprayer of “WAGNER”, “GRACO” or

equivalent make as approved by GIPCL, including preparation of surface by

thoroughly cleaning of depositions, ash, oil, dirt, dust, rust, scraping of all external

RCC surfaces by wire brushing, power tool cleaning, sealing the cracks with polymer

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

putty, providing & applying three successive coats of "IPNET" as per manufacturer's

specifications, etc... complete as per detail specifications and as directed by

Engineer-in-charge. MS Scaffolding will be paid at actual as per GIPCL approval in

specific item of scaffolding work. Material: "Fosroc" make "Nitocote BCS 300" or

equivalent approved materials from "Sika", "MYK Arment" or "Krishna Conchem"

1A (iii) To carry out the scope of works as per Section-D & Section-E, contractor

shall arrange his own standard MS scaffolding and same shall be used

as per site requirements & approval by GIPCL’s safety department. The

approved scaffolding based on site requirements shall be paid

separately (except for Item No. 19, 20, 21, 22 & 23) as per specific Item

No. 32 of providing safe MS scaffolding for work at height more than &

equal to 3.00M where, according to GIPCL, there is no other option to

execute the work without scaffolding. Approximate size of scaffolding

requirement shall be pre-approved through GIPCL before execution.

Charges includes providing & fixing approved double layer scaffolding

materials (MS pipes with clamps, base plates, etc), erection of standard

scaffolding as approved by GIPCL, make proper & safe approach &

platform with safe guard and dismantling & demobilization of the same

after completion of given scope of work. No any idle charges will be

considered due to delay from either side due to whatsoever reason. For

measurement of double layer scaffolding, height up to top working

platform level and approved length will be measured. In case of single

layer scaffolding, 50% of measured quantity will be considered.

Contractor shall carryout the work as given in tender documents and the works shall

conform to high standards of workmanship and quality plan as recommended by

manufacturer. The work should be carried out in presence of full time experienced

1B. SPECIFIC SCOPE FOR PROTECTIVE COATINGS:

The scope of work in general comprises “Application of protective coating by

specified DFT of various specified nos. of coats for various RCC surfaces of various

specified structures.

Contractor shall strictly follow manufacturer’s recommendation for required mix

proportion of coating material at site. The coating material must be applied strictly in

accordance with the manufacturer’s technical datasheet including surface

preparation, mixing, placing, applying, curing, etc… complete as per manufacturer’s

instructions and as directed by Engineer-in-charge. This consists of surface

preparation by thoroughly cleaning of oil, dirt, dust, rust, scraping of all external RCC

surfaces for removing algae, muck, weeds and scale by wire brushing, power tool

cleaning, blower cleaning & drying of all surfaces, sealing the cracks with polymer

putty, applying specified nos. of successive coats of protective coating with minimum

specified DFT per coat, as per manufacturer's specifications by mechanical sprayer

of “WAGNER”, “GRACO” or equivalent make as approved by GIPCL, using MS

scaffolding, arrangement of platform for working at height, etc... complete as per

detail specifications and as directed by Engineer-in-charge.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

Contractor shall deploy & provide sufficient nos. of manpower, full time experienced

supervisors for supervision of work, providing & fixing metallic scaffolding, ladders,

arrangement of platform for working at height, safety belts, safety shoes, goggles,

dust masks, safety net, helmets, etc… with tools & tackles, sufficient nos. of lighting

equipments, power cables of sufficient length according to site requirement, sufficient

cleaning equipments like blower to dry the concrete surface and any other incidental

activities or works which are not envisaged but likely to be carried out for satisfactory

& timely completion of entire scope of work as directed by Engineer-in-charge.

It is not the intent to specify herein all the works in the scope of this contract. The

scope also includes all works necessary, which are not specifically mentioned here

but required, for completion of entire scope of work in all respect within time bound

period and are deemed to be included in the scope of the CONTRACTOR. All works

shall conform to the specification. The works shall conform to high standards of

quality and workmanship.

1B (i) GENERAL SPECIFICATIONS FOR PROTECTIVE COATINGS

1. Contractor has to ensure that the different layers of coatings are being applied after

getting inspected by Engineer-in-charge of GIPCL. After obtaining stage wise clearance,

including surface preparation, contractor should proceed for further work. One register

shall be maintained by contractor for this purpose and shall submit the same with bill.

2. Contractor shall maintain the sequence of work for proper recording, certification and

handing over of next coat front by GIPCL.

3. Coating has to be applied uniformly over the surface of CONCRETE structure.

4. All the consumables like wire brush, mechanical tools, blowers, lighting equipments,

sufficient length power cable, ladders, ropes, containers for handling the material, cloths

if required for cleaning the surface etc… are to be arranged by the contractor.

5. For coating at different elevations, contractor has to make arrangement for safe

scaffoldings of MS pipes, Metallic jail, H frames etc...

6. Contractor has to make their own sub-store for storing the materials & his belongings at

7. Manpower required for carrying out the entire scope of work will be in contractor’s scope.

8. Contractor has to depute their full-time independent site-in-charge & supervisors for work

execution as per specification.

9. Contractor has to take all safety measures and has to follow safety clauses of General

Conditions of Contract, during the execution of work including providing safety

equipments and/or safety gears to the workmen. List of the provided safety equipments

and safety gears is to be submitted to GIPCL’s Safety Department for prior approval and

permission before taking up the work.

10. The contractor shall possess a valid ‘Permit to work’ duly signed by GIPCL during the

execution of the job.

11. Work of coating of cooling towers, silos, ID fan foundation, crusher foundations, etc… has

to be carried out even during the time when system is in operation. Hence, experienced

supervisors are to be deployed for supervision of work.

12. Further layer of coatings has to be applied after giving sufficient drying time to previous

layer of coating, minimum 2 (two) hours or as per manufacturer’s guideline 9whichever is

13. Contractor has to arrange & get inspected thickness of each layer as mentioned above

by the help of Alco meter from the Engineer-in-charge of GIPCL before proceeding to

application of next layer. Supply of measuring instrument is in the scope of contractor.

14. Coating shall be carried out only on thoroughly dry surfaces. Contractor shall have to

arrange required nos. of blower to dry the concrete surface properly, if required. Coating

shall be applied as spraying by means of approved mechanical sprayers of WAGNER”,

“GRACO” or equivalent make as approved by GIPCL only. The workmanship shall be of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

best quality. The workmanship shall generally confirm to the requirement of IS 1477 (Part-

15. The type of coating, thickness of dry film, number of coats etc. shall be as specified in the

16. All the surfaces shall be thoroughly cleaned of oil, dirt, dust, rust and scale. The methods

to be adopted using solvents as per recommendation of manufacturer, wire brushing,

power tool cleaning etc. and as indicated in the item of work.

17. Quality Check: - Contractor shall maintain location wise register entry and get the daily

check from concern GIPCL engineer for cleaning, first coat (Primer), second coat

(Middle), third coat (top) & thickness of each coat. The same shall be enclosed with bill

for payment. GIPCL reserves the right to ask the contractor for re work, if the coat is

applied without satisfactory surface preparation. GIPCL also reserves the rights to not

offer further front, if contractor repeatedly violates technical specifications, quality of work

and safety rules. GIPCL will not entertain any correspondence from contractor for slow

progress & delay in work completion due to any rework or due to regular work inspection

of GIPCL to get quality works as per specifications and to maintain proper safety at work

18. The rate shall be for good finishing. However, if the required quality and finishing is not

achieved, contractor shall apply additional coat to get good finishing without any

additional cost to GIPCL.

19. Contractor shall follow the recommendation of manufacturer without any additional

implication to GIPCL.

1C. GENERAL SPECIFICATIONS & REQUIREMENTS:

Contractor shall keep up to date material inward records and consumption record of

his materials. Contractor shall strictly follow manufacturer’s recommendation for

required mix proportion of material at site. The material must be applied strictly in

accordance with the manufacturer’s technical datasheet including surface

preparation, mixing, placing, applying, curing, etc… complete as per manufacturer’s

instructions and as directed by Engineer-in-charge.

Contractor shall deploy & provide sufficient nos. of manpower, full time experienced

supervisors for supervision of work, providing & fixing metallic scaffolding, ladders,

arrangement of platform for working at height, safety belts, safety shoes, goggles,

dust masks, safety net, helmets, hand gloves, etc… with tools & tackles, sufficient

nos. of lighting equipments, power cables of sufficient length according to site

requirement, electrical safety gadzets, sufficient cleaning equipments like blower and

any other incidental activities or works which are not envisaged but likely to be carried

out for satisfactory & timely completion of entire scope of work as directed by

Engineer-in-charge.

The specified material/compounds must be applied strictly in accordance with the

manufacturer’s technical datasheet including surface preparation, mixing, placing,

applying & curing. This consists of surface preparation by thoroughly cleaning of dirt,

dust, loose concrete, scraping for removing algae and scale by wire brushing or

power tool cleaning, blower cleaning & drying of all surfaces before application, etc…

as per site requirement.

The scope of work is also include removal of all debris, unwanted materials, scrape

materials etc including loading, unloading, shifting and disposal outside the plant

premises for all lead & lift without any additional cost to GIPCL.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

Where any specifications of manufacturer are repugnant to or at variance with any

provisions and/or specifications mentioned in this document, then unless a different

intention appears, the provision and/or specifications mentioned in this document

shall prevail to the extent of such repugnancy of variance.

STANDARAD MANUFACTURER’S METHODOLOGY:

Contractor shall propose & implement entire repair system of any one single

manufacturer out of specified approved manufacturers for RCC structure repairing

scope (except protective coating works, for which any of approved make /

manufacturer’s material, meeting with technical specifications, shall be used as per

manufacturer’s standard methodology).

It is not the intent to specify herein all the works in the scope of this contract. The scope also

includes all works necessary, which are not specifically mentioned here but required, for

completion of entire scope of work in all respect within time bound period and are deemed

to be included in the scope of the CONTRACTOR. All works shall conform to the

specification. The works shall conform to high standards of quality and workmanship.

1.1 GENERAL SPECIFICATIONS:

1. Contractor has to ensure that the stage wise activities are being executed after

getting inspected by Engineer-in-charge of GIPCL. After obtaining stage wise

clearance, including surface preparation, contractor should proceed for further

work. One register shall be maintained by contractor for this purpose and shall

submit the same with bill.

2. Contractor shall maintain the sequence of work for proper recording, certification

and handing over of next front by GIPCL.

3. Final finishing shall be carried out uniformly over the surface of structure.

4. All the consumables like wire brush, mechanical tools, blowers, lighting

equipments, sufficient length power cable, ladders, ropes, containers for handling

the material, cloths if required for cleaning the surface etc… are to be arranged

by the contractor.

5. For scope of work at different elevations, contractor has to make arrangement of

required standard MS scaffolding, fall arrestors, life line, standard approved

“suspended rope platform” with double safety provisions, Metallic jail, H frames

6. Contractor has to make their own sub-store for security and storing of his

materials & belongings at site.

7. Manpower required for carrying out the entire scope of work will be in contractor’s

8. Contractor has to depute their full time site-in-charge & supervisors for work

execution as per specification.

9. Contractor has to take all safety measures and has to follow safety clauses

mentioned in General Conditions of Contract, during the execution of work

including providing safety equipments and/or safety gears to the workmen. List of

the provided safety equipments and safety gears is to be submitted to GIPCL’s

Safety Department for prior approval and permission before taking up the work.

10. The contractor shall possess a valid ‘Permit to work’ duly signed by GIPCL during

the execution of the job.

11. Work has to be carried out even during the time when system is in operation.

Hence, experienced supervisors are to be deployed for supervision of work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

12. Subsequent applications as per given sequences has to be executed after giving

sufficient drying time to previous application.

13. Contractor has to arrange & get inspected each application of work as per given

sequence from the Engineer-in-charge of GIPCL before proceeding to next

application. Supply of site measuring instruments are in the scope of contractor.

14. Work shall be carried out only on thoroughly dry surfaces. Contractor shall have

to arrange required nos. of blower to dry the surface properly, if required. Coating

shall be applied by spraying by means of approved mechanical sprayers. The

workmanship shall be of best quality.

15. All the surfaces shall be thoroughly cleaned of oil, dirt, dust, rust and scale. The

methods to be adopted using solvents as per recommendation of manufacturer,

wire brushing, power tool cleaning etc. and as indicated in the item of work.

16. Quality Check: - Contractor shall maintain location wise register entry and get

the daily check from concern GIPCL engineer for various sequential applications.

The same shall be submitted with bill for payment. GIPCL reserves the right to

ask the contractor for re work, if the material applied without satisfactory surface

preparation. GIPCL also reserves the rights to not offer further work front, if

contractor repeatedly violates technical specifications, quality of work and safety

rules. GIPCL will not entertain any correspondence from contractor for slow

progress & delay in work completion due to any rework or due to regular work

inspection of GIPCL to get quality works as per specifications and to maintain

proper safety at work site.

17. The rate shall be for good finishing. However, if the required quality and finishing

is not achieved, contractor shall apply additional coat/coats of the application to

get good desired finishing without any additional cost to GIPCL.

18. Contractor shall follow the recommendation of manufacturer without any

additional implication to GIPCL.

1.2 SAFE STORAGE OF MATERIALS

Contractor shall be responsible for safe storage of all their equipments, scaffolding &

materials to avoid pilferage, loss, damage, theft and he shall be responsible till

handing over. Contractor shall be responsible for security of their materials,

scaffolding materials & equipments at their own.

1.3 REPAIR & COATING MATERIALS

All repair and coating materials shall be of GIPCL’s approved make specialized

materials as per respective item specifications under SoR (Section-E) and as

per detail scope of work mentioned in the above clause no. 1 (Section-D).

Contractor has to maintain record of each and every material brought to site with

material test certificate and plant gate entry at GIPCL-SLPP.

Contractor shall arrange to get joint inspection of the procured materials along with

the concern Engineer-in-charge after the same is inward in GIPCL and the bill /

challan of it shall be got stamped & signed from GIPCL’s Security personnel present

at gate. Further, this bill / challan shall be enclosed with the Invoices when submitted

as per the “Terms of Payment”. GIPCL may verify the reconciliation of materials

supplied at GIPCL-SLPP with respect to work executed based on manufacturer’s

standard consumption factor. Any major variation shall not be acceptable. All

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

chemicals shall be of fresh stock with minimum expiry validity five months during

application or as approved by GIPCL.

Third party testing:-

Contractor shall arrange third party testing of materials supplied at GIPCL-SLPP for

jointly collected random samples of materials as directed by Engineer-in-charge. All

cost towards testing shall be borne by the contractor. The testing laboratory shall be

as decided by GIPCL.

1.4 DISPOSAL OF SCRAP & EMPTY BARRELS

Contractor shall be responsible for removal and disposal of all the empty

drums/barrels of all materials supplied by contractor, debris, unwanted materials

etc... as per prevailing GPCB norms outside GIPCL premises on every billing period

basis. GIPCL will not be held responsible for any subsequent consequences

regarding improper disposal of empty drums/barrels/scrap by the contractor.

Contractor shall be required to submit written undertaking as per format provided in

Annexure-L of enclosed Section-F with the final bill that all the empty

chemicals/primer/thinner drums & scrap/debris are disposed off at outside plant

premises at designated location as per prevailing Government guideline and

contractor shall indemnify, keep harmless the GIPCL against any future liabilities or

consequences in this regard.

Contractor’s final bill shall be processed only after written confirmation & compliance

for disposal of all such empty drums, containers, other scrapes, debris, unwanted

materials etc… to outside premises in accordance with prevailing GPCB norms

based on submission of letter of undertaking by the contractor and certificate from

Engineer-in-charge along with the bill.

1.5 GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, equipments, manpower, approved materials, consumables,

etc… to execute the contract will be in the scope of the contractor. The contractor

should ensure for healthiness/working conditions of tools, tackles, equipments,

2. All consumable items like repair & coating materials, grouting chemicals, rust

removers, crack sealer, thinner, turpentine, primer, putty, cloth, cotton waste,

kerosene, gas, diesel, lubricants, etc… will be in the scope of the contractor.

3. The Contractor shall have to make necessary arrangement for safe storage &

security of their materials, tools & tackles, scaffolding materials, equipments at

their own cost.

4. All safety PPEs & site safety arrangements required during work at site are to be

arranged by the contractor.

5. The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost.

6. The contractor has to arrange transportation for lifting/shifting the materials at

7. Contractor has to depute their full time experienced site-in-charge & independent

supervisors for work execution as per specification and for day to day work

planning & coordination with Engineer-in-charge, to obtain day to day Location

wise work permits, to get daily location wise work supervision, to record Location

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

wise joint work done reports/measurements, to prepare & apply for manpower

gate pass, to maintain statutory & legal compliance records, etc…

8. Contractor has to maintain record of each and every material brought to site with

material test certificate and gate entry.

9. Contractor shall submit quality plan prepared jointly with authorized

representative of approved manufacturer.

1.6 PLANNING & MONITORING OF WORK PROGRESS

1. After award of the work, Contractor has to submit schedule of work planning for

completion of work with resources (i.e. manpower and material) mobilization

planning within seven days.

2. Contractor shall mobilize the resources at site within 15 days from the date of LOI

or work order whichever is earlier. GIPCL will closely monitor the agreed schedule

against actual progress of work at site. If contractor failed to carry out work as per

agreed schedule and if contractor failed to mobilize required resources

(manpower & materials) within seven days from written communication, GIPCL

will execute the job through other agency at the risk and cost of the contractor

with additional 10% overhead charges (including GST).

2. PRICE & RATES

This tender is based on the Schedule of Rates (SoR), and the final item rates will be

determined based on the lowest gross total price offered through the e-Reverse

Auction process, inclusive of GST.

Following the price discovery through the e-Reverse Auction, a pro-rata reduction will

be applied to the quoted prices of all SoR items. The resulting item rates shall be

comprehensive and including but not limited to skilled and unskilled manpower,

supervisors, engineers, safety supervisors, insurance, safety PPEs, site safety

arrangements, provision for site storage/site office, approved safety equipment, all

necessary tools, tackles, equipment, machinery, spares and maintenance, staging,

shuttering and scaffolding materials, hiring of specialized equipment and outsourcing

to experienced agencies, all approved materials, wastage of material (if any), shifting,

transportation, loading, unloading, equipment, machinery, all tools & tackles,

providing & fixing standard approved MS scaffolding at work site as per approval of

GIPCL’s Safety Officer (as per item description), providing & fixing approved

“suspended rope platform” (wherever required), providing & fixing shuttering

materials, safety equipments & PPEs, providing all necessary site safety

arrangements as directed/approved by GIPCL, survey works, site visits for work

identification, transportation, communication, mobilization and demobilization,

loading, unloading, safe storage of materials, security and safety, fuel and

consumables, and idle charges for labor, operators, drivers, machinery, and

equipment due to unavailability of the work front, holding of work permits, or any

unavoidable circumstances. The rates also include all applicable taxes, duties,

royalties, rents, stamp duties, and other statutory levies imposed by Central, State,

Local, or Municipal authorities (Note: Item rates exclude GST, which is accounted for

separately at 18% in the total estimated SoR value), legal & statutory compliances,

labour compliances, and such other costs that are not specifically mentioned herein

but will be incurred by the contractor for the satisfactory and timely completion of the

scope of work as per specifications and terms & conditions of this tender inquiry.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

The whole item rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due performance of

the work under this contract and such other costs that are not specifically mentioned

herein but will be incurred by the contractor for the satisfactory and timely completion

of the work. The rates shall also include cost for mobilization / demobilization of

manpower, equipments, materials, etc... as per work requirement.

The prices / item rates so derived based on final recovery of lowest offer from Bidder

shall remain firm till completion of the entire contract period and also during

extensions thereafter (if required & approved by GIPCL). GIPCL will not entertain any

escalation towards labour rates, material rates, fuel rates and whatsoever due to any

reason and also no idle charges for manpower, machinery, tools & tackles,

equipments & scaffolding, overhead expenses, etc...

No price escalation / idle charges shall be payable due to delay in work by contractor

or due to non-availability of work front by GIPCL or any other reason whatsoever.

Contractor shall at his expense comply with all labour & industrial laws and such other

acts & statutes as amended from time to time as may be applicable to this contract

in respect to pay etc... On account of any default in respect of all liabilities and in case

of non compliance of the above, the company can withhold their payments till all legal

liabilities are discharged.

The offer price shall be considering mobilization of all required manpower, tools &

tackles, materials, equipment, vehicles, consumables, etc… for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

actual requirements to achieve desired result by Engineer-in-charge. However, item

rates & total order value remains unchanged and the payment shall be made as per

the actual quantity executed as informed & certified by GIPCL representatives.

3. CONTRACT / COMPLETION PERIOD AND LIQUIDATED DAMAGES

3.1 The contract / completion period for scope of works shall be 09 (nine) months from

the date of issuance of the Letter of Intent (LoI) and/or Work Order, whichever is

earlier (except 03 months of peak Monsoon, i.e. July, August & September).

3.2 GIPCL reserves the right to extend the contract period by up to an additional

(three) months on the same rates, terms, and conditions, without any price

escalation and without entering into a new contract on sole discretion of GIPCL only.

However, delay attribute to contractor beyond above schedules will attracts penalty

as LD (Liquidated Damages) as per LD clause mentioned herein under.

3.3 If the scope of work is not completed by the Contractor, necessary LD will be

deducted as per LD clause mentioned herein under and in the interest of work

completion, GIPCL will extend the contract period appropriately (along with

deduction of LD) as per contract requirement on the same rates, terms, and

conditions without any price escalation or new contract on sole discretion of GIPCL.

3.4 GIPCL reserves the right to short-close the contract at any time by giving 01 (one)

month’s notice, without assigning any reason.

3.5 The Contractor should prepare a detailed activity wise detail time schedule jointly

with the Engineer-in-Charge within 07 days of receipt of LOI/Work Order as per

contract period with each milestone. The WORK shall be executed strictly as per

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

the time schedule which includes the time required for mobilization, testing,

rectification (if any) and completion of given scope of work in all respects in

accordance with Contract Document to the entire satisfaction of the Engineer-in-

3.6 The above detail time schedule (PERT/BAR network) shall be reviewed periodically

and reports shall be submitted by the Contractor as directed by the Owner/GIPCL.

At any time, if contractor fails to execute the work or fails to mobilize the resources

and equipments as per agreed schedule of work planning and/or as per directions

of GIPCL / ENGINEER within the time frame, GIPCL shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 10% overhead

charges of GIPCL, including GST and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt

or may be deducted by him from any money due or to become due to the

3.7 In any case, contractor shall not be eligible to claim any compensation or

reimbursement or price escalation which attributed to poor progress, poor quality

work, rework, holding the work by GIPCL in case of decision or modification in

proposed layout or due to any whatsoever reason.

3.8 Contractor shall not have any right for time extension or compensation or price

escalation on account of delay due to late handing over of particular front by the

GIPCL or any other reason whatsoever. However, GIPCL at its sole discretion may

grant time extension only against the justifications submitted by the contractor in

3.9 In order to complete the works timely as per approved completion schedule,

contractor shall mobilize sufficient nos. of manpower & required material, resources,

tools & tackles etc at locations simultaneously, including independent site

3.10 DELAY AND EXTENSIONS OF TIME

3.10.1 The time allowed for carrying out the work as entered in the contract shall be

strictly observed by the CONTRACTOR and shall be deemed to be of the

essence of the contract on the part of the CONTRACTOR. The

CONTRACTOR shall be allowed admittance to the site on the ‘Date of

Commencement’ and he shall there upon and forthwith begin the work and

shall proceed with the work with due diligence.

3.10.2 The CONTRACTOR agrees that the work shall be commenced and carried on

at such points and in the order of precedence and at such times and seasons

as may be directed by the OWNER/ ENGINEER in accordance with the

schedule for completion of the work as outlined elsewhere. The

CONTRACTOR declares that he has familiarized himself with the site and

rights-of-way, with all the local conditions, and with all the circumstances

which may, or are likely to affect the performance and completion of the work,

and that he has allowed for such conditions. However, if a time schedule is

submitted by the CONTRACTOR so as to keep the phasing of work generally

in line with the time schedule drawn up and such time schedule after approval

from the OWNER/ENGINEER shall be accepted and complied with by the

CONTRACTOR and it shall form a part of the contract. The progress of work

will be checked at regular monthly intervals and the percentage progress

achieved shall be commensurate with the time elapsed after the award of the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

3.10.3 If the CONTRACTOR shall desire an extension of time for completion of work

on the grounds of his having been unavoidably hindered in its execution or

any other ground, he shall apply in writing to the OWNER within 7 days of the

date of hindrance on account of which he desires such extension as

aforesaid. This application shall invariably be accompanied by sufficient

supporting valid documentation giving reasons for seeking such extension.

No application for such extension shall be entertained if it is not received in

sufficient time to allow the OWNER / ENGINEER to consider it and the

CONTRACTOR shall be responsible for the consequences arising out of such

3.10.4 No necessity for an extension of time is anticipated but if untoward or extra-

ordinary circumstances beyond the control of the CONTRACTOR should

arise, which in the opinion of the OWNER/ENGINEER should entitle the

CONTRACTOR to a reasonable extension of time; such extension may be

granted but shall not operate to release the CONTRACTOR from any of his

obligations. For purpose of this clause, untoward and extraordinary

circumstances are defined under clause 22.0 of General Condition of

Contract. Under above circumstances, only extension of time may be granted

but the CONTRACTOR will not be entitled to any additional compensation. In

case of strike or lockout, the CONTRACTOR shall, as soon as possible, give

written notice to the OWNER / ENGINEER, but the CONTRACTOR shall

delay and shall do all that may reasonably be required to the satisfaction of

the OWNER / ENGINEER to proceed with the work.

3.10.5 The OWNER shall have the right to require the discontinuance of the work, in

whole or in part, for such time as may be necessary, should the condition of

the weather or of flood or other contingencies make it desirable to do so in

order that the works shall be well and properly executed. The CONTRACTOR

shall have no claim for idle time, escalation etc. However, the OWNER will

grant such extension of time for completion of the contract as he may think

proper and sufficient in consequence of such delay.

3.11 LIQUIDATED DAMAGES (LD) FOR DELAY

3.11.1 In the event of the contractor failing to comply with the approved time schedule

and if failing to complete the scope of works (as specified in clause no. 1 of

special condition of contract), he shall be liable to pay as compensation, a

sum equal to half percent (1/2%) of the “Total Contract Value” per week of

delay as Liquidated Damages (LD). However, the above amount of LD will be

subject to maximum of 10% of the Total Contract Value. The LD from R.A bill

will be deducted based on total contract value. However, at the end of

contract, the LD will be calculated based on the executed value as per final

bill on completion of entire given scope of works and excess amount of LD

deduction, if any, will be refunded back to the contractor.

3.11.2 The OWNER may without prejudice to any other method of recovery, deduct

the amount of such damages from any money due or which may become due

to the CONTRACTOR. In the event of extension of time being granted by the

OWNER in writing for completion of work, this penalty clause will be

applicable after the expiry of such extension period.

3.11.3 All sums payable by way of Liquidated Damages shall be considered as

reasonable compensation to be applied to the use of the OWNER without

reference to the actual loss or damage sustained and whether or not any

damage has been sustained.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the running invoices on monthly/quarterly basis in

duplicate, one original in physical form and soft copy in MS Excel format (soft copy

of measurement sheets & bill abstract with original joint measurement records shall

be submitted one week prior to submission of bill/invoice) as directed by Engineer-

in-charge in respect of the work performed or completed along with the documents

as mentioned hereinafter & in subsequent clauses.

However, respective R.A. Bill of contract shall only be entertained for 100% payment

as per following terms, only if contractor provides satisfactory progress of works

(minimum pro-rata completion of works with respect to actual quantities and

stipulated completion period). GIPCL may decide & recommend for release of partial

payment of such R.A. bill/s as deemed to suit based on review of ongoing progress

of foundation works.

On receipt of the invoice complete in all respects and with all the said documents, the

payment in respect of the same shall be made within 21 days of such receipt of a

complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL. Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) Contract Security deposit/irrevocable PBG at 10% of contract value

(excluding GST) shall be submitted as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing the GST Registration no., HSN/SAC Code and the date of issue of

registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no. and

the date of issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self-

certified authentic third-party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor.

(iv) At the time of submission of the first RA Bill, the Contractor shall submit a

certificate from Engineer-in-charge regarding availability of tools & tackles,

equipments, vehicles, etc at site as per requirement of contract. The

Contractor shall also furnish the checklist as per ANNEXURE-A enclosed with

the Section-F of tender document along with the RA bill of respective month

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

a. Cost of materials issued, if any, by GIPCL and to the extent consumed in

b. Security deposit recoverable if any.

c. Advance on materials / work progress advance payments, if any.

d. LD/Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or

any other reason, if applicable.

e. Any other dues recoverable by GIPCL from the contractor under the

(vi) The contractor, along with monthly RA/final bill shall submit copy of P.F.

Challan, wages register, attendance sheet & ECR statement indicating the

employee and employer's P.F contribution with respect of employees

employed by him for the contract at GIPCL site along with format for

submission of these documents provided in Section-F (Annexure-I).

(vii) The Contractor shall submit his Final Bill within a period of four months of the

expiration or earlier termination of the contract or any extensions that may be

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of four months. After the final bill amount

is certified by GIPCL for payment and the same is made known to the

contractor by GIPCL & accepted by contractor, “No claim - No arbitration

certificate” to be submitted to GIPCL to release the Final Bill.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to have

waived any claims not mentioned in the Final Bill and shall not be entitled to

recover the same from GIPCL subsequent to the submission of the Final Bill

on any account and GIPCL shall stand absolved of all its liabilities in respect

of any such claims not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid and shall remain unaltered and firm for the Contract Period

and for any agreed extension thereof.

5. SCOPE OF GIPCL

Available Electric power, water & air shall be provided free of charges at any one

point nearer to work site as convenient to GIPCL. Contractor shall make his own

arrangements for drawl and distribution to the work site. However before drawl of

such energy, contractor shall take prior permission of the same.

However, due to unavoidable circumstances or any other reason whatsoever, on

unavailability of power supply or water, contractor shall proceed with the scope of

work by making own alternate arrangements without any extra cost to GIPCL. GIPCL

will not be held responsible for the delay, interruption or denying for power supply

and water due to any reason whatsoever.

6. TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts

of the GIPCL, or if defects not readily detected by proper inspection shall develop

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

before the final completion and acceptance of the whole work, the CONTRACTOR

shall forthwith make good, without compensation, such damage or defects in a

manner satisfactory to the ENGINEER / GIPCL. In no case shall defective or

imperfect work be retained even if contractor followed all technical specifications.

GIPCL will not compromise for quality of materials, works & workmanship.

CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the

passing of any accounts.

7. DAILY DIARY AND PROGRESS REPORT

A daily progress shall be provided to Engineer-in-charge. The CONTRACTOR will

supply general information every day at 9:00 hours for the day preceding. Day to day

instructions will be conveyed by GIPCL Engineer to contractor and contractor shall

acknowledge same and submit compliance on it as per requirement. A work

instruction book may be maintained by contractor for proper accounting & follow-ups.

The CONTRACTOR’S representative shall report every day to see these instructions

and acknowledge them. Alternatively, looking to COVID-19 pandemic, this

diary/instruction report can also be executed / maintained digitally.

The CONTRACTOR shall supply all information regarding availability of manpower,

equipments, tractors, machinery, etc… and progress of work, as is required by the

ENGINEER for compiling the ongoing progress of work.

8. JOINT MEASUREMENT RECORDING & MODE OF MEASUREMENT

All the works shall be paid based on joint measurements of all the works actually

executed at site. Actual measurements of executed works as per scope shall be

carried out jointly with GIPCL’s Engineer-in-charge concern and contractor’s

representative.

In order to carry out joint measurement recording at site, contractor shall provide

following facilities & arrangements at site for GIPCL’s Engineer-in-charge.

(1) Proper approachable safe scaffolding with ladders, standard hand rails &

(2) Arrangements of required safety PPEs like but not limited to standard approved

double harness safety belts, safety goggles, fall arrestors, safety net, hand

(3) Contractor shall also provide one Engineer along with two or three assistant

helpers to GIPCL’s concern Engineer-in-charge during joint measurement

recording. Contractor’s Engineer & helpers shall assist and follow the

instructions of GIPCL’s concern Engineer-in-charge for safe measurement

recording of every completed scope of works.

(4) Necessary standard & calibrated valid measuring devices like but not limited to

measuring tape, Alco meter & other required tools & tackles.

(5) Any other site specific arrangements or requirements as directed by Engineer-

in-charge concern.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

The payment will be done according to actual work carried out as per joint

measurement by contractor & GIPCL Engineer-in-charge for unit of quantity as

specified in respective items in BoQ (Section-E), up to three decimal places.

Measurements shall be in accordance with the unit of measurements specified in

respective item description in schedule of quantity (Section-E) up to three decimal

places. Payment will be made for actual work done as per field measurements

certified by Engineer-in-charge.

The measurement shall be in item wise unit mentioned in Schedule of Quantity for

finished product of work done as per detailed technical specifications mentioned in

schedule of quantity (Section-E) and Clause No. 1 of Section-D.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer in-charge shall be final and binding to you.

9. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill:-

(i) Measurement sheet (as per mode of measurement) along with joint

record of work done in the form of joint inspection report duly signed by

authorized representative of contractor and GIPCL Engineer.

(ii) Contractor’s material incoming challans duly stamped & signed by plant gate

(iii) Contractor’s supplied material test certificate/reports/MSDS as applicable as

directed by Engineer-in-charge.

(iv) Any other required documents and/or records in support of claim made by

contractor in his bill as directed by Engineer-in-charge.

The bill will not be entertained without submission of any of above documents which

are demanded by Engineer-in-charge.

10. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit the bills of work carried out along with following documents.

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, TRRN confirmation by EPFO/Bank, Bank

statement, etc… along wage certificate pertaining to respective bill period /

previous month/s of bill period with Annexure-I provided in Section-F.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa (Annexure-D in Section-F),

after the final bill amount is certified by GIPCL for payment and the same is made

known to the contractor by GIPCL & accepted by the contractor.

Bill submitted without any of the above applicable documents shall not be processed

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

11. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 24 hours from the time

of intimation given by GIPCL.

b) Contractor shall provide separate & independent site supervisors who will be

responsible for supervision and execution of job in specified time with respect

to quality, specifications, site preparations, safety, co ordination with GIPCL,

issue of work permits, joint measurements, etc... The supervisors shall

coordinate with the Engineer-in-charge of GIPCL for proper execution of the

c) The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

12. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be 01 (one) year from the date of

completion and acceptance of the work, as certified in writing by the Engineer-in-

During defect liability period, if any defect arises in jobs which have been already

executed, shall be rectified by the contractor at free of cost within seven days on

receiving the intimation from Engineer-in-charge failing which GIPCL may take

suitable action and also engaged third party to carry out rectification work at the risk

and cost of the contractor.

13. QUANTITY OF WORK

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

based on plant operational & maintenance requirements as well as extent of

deterioration of structure taken up for repairing in this contract as directed by

Engineer-in-charge. Contractor shall not be entitled for any compensation on ground

of such alteration in given estimated quantities within overall limits of awarded

contract price. GIPCL reserves the right to operate or increase/decrease quantities

in each item or omit any item included in Schedule of Quantity at its discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit

etc. on account of the same.

Contractors shall engage suitable manpower/workers of required nos. (skilled / semi

skilled / unskilled as per scope of work) along with required tools & tackle,

consumables, materials as per work load and emergency situations throughout the

contract period to perform his contractual duties/scope up to the full satisfaction of

Engineer-in-charge.

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for successful

completion of entire contract period. Contractor shall responsible to complete the

particular job up to entire satisfaction of Engineer-in-charge.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

The item rates remain firm & unchanged till completion of the contract and any agreed

extensions thereafter and shall not be subject to any escalation, idle charges for

labor, machinery, overhead expenses etc… for any reason whatsoever. The quantum

of work of individual item may be up to any extent depending upon requirement.

However, item rate remains unchanged. Under this contract, contractor has to

execute all work as per the Plant requirement.

14. OTHER TERMS & CONDITIONS

a) Within 15 days of award, the contractor shall submit a detailed Quality Assurance Plan (QAP),

Inspection & Test Plan (ITP), Method Statement and Work Procedure for approval by GIPCL.

No repair work shall commence without written approval

b) Quality Control Instruments: The contractor shall deploy, at his own cost, all necessary

calibrated quality control instruments at site, including but not limited to Digital Concrete

Moisture Meter, Digital Dry Film Thickness (DFT) Gauge, Wet Film Thickness (WFT)

Gauge, Surface Temperature Meter (Infrared Thermometer), Digital Hygrometer

(Temperature & Relative Humidity Meter), Crack Width Gauge and Pull-Off Adhesion

Tester, complete with valid calibration certificates from a NABL accredited laboratory or the

manufacturer's authorized calibration agency. All instruments shall be made available for

inspection by GIPCL at any time during execution.

c) Surface moisture, ambient temperature, relative humidity, substrate temperature, wet film

thickness (where applicable), dry film thickness and coating adhesion shall be measured and

jointly recorded with the Engineer-in-Charge at the specified stages of work and before

proceeding to the next stage. The contractor shall maintain location-wise quality inspection

records, duly signed by the Engineer-in-Charge, and submit the same along with the

running/final bills. Any work executed without the prescribed quality checks or not conforming

to the specified acceptance criteria shall be rejected and shall be rectified by the contractor

at his own cost without any additional financial implication to GIPCL.

d) Mandatory Tools, Tackles and Equipment: The contractor shall deploy and maintain, at his

own cost, sufficient numbers of all tools, tackles, machinery and equipment required for safe,

efficient and timely execution of the work. The minimum equipment shall include, but not be

limited to, electric/pneumatic chipping hammers, concrete breakers, rotary hammer

drills, angle grinders, concrete surface grinders, needle scalers, power-operated wire

brush machines, industrial vacuum cleaners, high-pressure air blowers, air

compressors with accessories, high-pressure water jet cleaning machines (where

required), slow-speed mechanical mortar mixers, epoxy injection pumps, injection

packers, grouting pumps, micro-concrete pouring equipment, measuring containers,

digital weighing scales, core cutting/cutting machines (where required), airless spray

painting machines of WAGNER/GRACO or equivalent approved make, conventional

spray guns, paint agitators, mechanical mixing paddles, approved brushes and rollers,

along with all associated accessories, consumables, hoses, fittings and ancillary

equipment necessary for complete execution of the work as per specifications and

manufacturer's recommendations. The contractor shall ensure that all equipment is

maintained in good working condition throughout the contract period and shall mobilize

additional equipment, if required, to achieve the desired quality and progress. No additional

payment shall be made on this account.

e) The bidder shall submit, along with the Technical Bid, a list of the above tools, tackles,

machinery, testing instruments and safety equipment proposed to be deployed for execution

of the work, clearly indicating ownership, quantity, make/model and calibration status (where

applicable). GIPCL may physically verify the availability of these equipment before award of

work and at any stage during execution. Failure to mobilize the committed equipment shall

constitute a material breach of contract and GIPCL shall have the right to withhold work fronts,

suspend the work or take any other action as deemed appropriate without any financial

implication to GIPCL.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

f) Safety clauses

 Working at Height: All work at a height of 1.8 m and above shall be carried out

strictly in accordance with GIPCL Safety Rules and applicable statutory requirements.

The contractor shall ensure use of full body safety harness with double lanyard

and shock absorber, independent lifeline, approved anchorage, safety helmet with

chin strap, safety shoes and other PPE. Work at height shall be undertaken only after

obtaining a valid Work at Height Permit from GIPCL. The contractor shall deploy

only trained and medically fit personnel for such activities and maintain documentary

evidence of training and fitness. GIPCL reserves the right to stop the work in case of

unsafe practices without any time or cost implication.

 Scaffold Inspection: All scaffolding shall be of standard tubular steel construction

with base plates, sole plates, double guard rails, toe boards, working platforms and

safe access ladders. Scaffolding shall be erected, altered and dismantled only by

trained personnel under competent supervision. Every scaffold shall be inspected

jointly by the Contractor's Safety Officer and GIPCL Safety/civil Department before

initial use and thereafter at regular intervals or after any modification or adverse

weather conditions. Only Green Tagged scaffolds shall be permitted for use.

Defective scaffolding shall be immediately withdrawn from service.

 Suspended Platform: Wherever suspended platforms are used, the equipment shall

be of approved make with valid third-party inspection and load test certificates. The

contractor shall submit manufacturer certificates, operating procedures and rescue

plan for approval before commencement of work. Operators shall be trained and

authorized. Independent lifelines with full body harness shall be mandatory for every

person working on the platform. Overloading of suspended platforms shall be strictly

 Hot Work: All welding, gas cutting, grinding or any activity capable of

generating sparks or heat shall be carried out only after obtaining a valid Hot

Work Permit from GIPCL. The contractor shall provide suitable fire

extinguishers, fire blankets, spark arrestors and fire watch personnel

throughout the duration of hot work. Combustible materials shall be removed

or adequately protected prior to commencement of work. The work area shall

be inspected after completion of hot work to ensure that no fire hazard exists.

15. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same. Where any portion of the general conditions of

contract is repugnant to or at variance with any provisions of the special conditions

of contract, then unless a different intention appears, the provision of the special

conditions of contract shall prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: RCC structural repairs & external protective

anti - corrosive & anti - carbonation coating on RCC surfaces of Phase-2 Cooling Towers and affected areas of

Crusher foundations, Silos, critical RCC structures of LHS, AHS & ELHS and anti - chloride/anti - sulphate coating

on affected areas of ID Fan foundations, etc... (Year: 2026-27)”. Bid No.: SLPP/Civil/Str. Repair & Coating/2026.

SCHEDULE OF RATE CUM BOQ (SoR)

(Bidder’s offer in % to be quoted online only through website:

https://tender.nprocure.com)

Sr. Description Estimated Unit Estimated Rate Estimated

No. Quantity without GST for Amount (Rs.)

1 Chipping off loose and damaged plaster and /

or cover concrete up to good parent concrete

or up to reinforcement level using chisel &

hammer/Breaker and cleaning the

reinforcement & concrete surfaces with wire 130.000 Sqm 256.52

brush to receive further treatment. MS

Scaffolding will be paid at actual as per GIPCL

approval in specific item of scaffolding work.