Carting of 10 Mtr. /270Kg. PSC poles from Kondh pole factory to various Destinations of Divisions under Bharuch Circle.

PART-II TECHNICAL BID

TENDER FOR: Carting of 10 Mtr. /270Kg. PSC poles from Kondh pole

factory to various Destinations of Divisions under Bharuch Circle.

Earnest Money Deposit Rs.:-_____________________________________

Signature of Tenderer

Pre-Qualification Criteria:-

1) The Bidder shall have to submit copy of Pan No.

2) The Bidder shall have to submit copy of GST registration.

3) Separate provident fund code number towards registration of your firm

with Regional P.F. Commissioner.

4) Latest bank solvency certificate of from any Nationalized bank, Public

Sector Banks, or IDBI Bank / AXIS Bank / HDFC Bank / ICICI Bank for a

sum of Minimum 20 % of estimated cost, of this wok, not more than

months old effective from the date of invitation of tender.

5) The consultant shall have to submit C.A. certified financial turnover of

the last three years in which average annual financial turnover should

be at least 30 % of the estimated cost.

6) No. of vehicles with registration no. (copy of RC Book,) and along with

following documents: - fitness certificate, Insurance validity, permit for

carting of long articles) and loading capacity (16/32 poles)/ Quotation of

Note: True copies of testimonials may be attached but will not be returned.

Place: Signature of Tenderers

Address of Tenderers:

Signature of Tenderer

GENERAL TERMS & CONDITION:

They shall have to pay E.M.D. amounting to Rs. 39,800.00/-. This amount will

be payable in Demand Draft/NEFT/RTGS of any Nationalized Bank in favour of

DGVCL circle office situated at Bharuch.

SECURITY DEPOSIT:-

The successful tenders shall be required for further remit amount equivalent to

5 % of the order value towards Security Deposit. This amount will be payable in

Demand Draft/Bank Guarantee at related Circle Office. It will be refunded after

completion of the contact and on production of non-objection certificates of all

the concerned as well as the pole factory.

The successful tenders shall also have to enter in-to agreement with the

DGVCL towards execution of the contract on non-judicial stamp paper of

appropriate value (Cost of stamp shall be borne by the contactor). This

agreement will be executed as per standard format of the DGVCL at related

Circle Office before commencement of the contract.

INDEMNITY BOND:-

The successful contractor shall have to submit notarized indemnity to the

DGVCL for the entire liability of the employee engaged in the work by

contractor. The indemnity should also cover liability towards road accident

done by vehicles of the contractor during the execution of the work. For this

purpose a notarized indemnity bond shall have to be given in standard format

on non-judicial stamp paper of appropriate value as per rules (cost of stamp

shall be borne by the contractor).

TERMINATION OF CONTRACT:-

If the contractor is found to be lacking in execution of the work in any manner

the company reserves the right. To get work done through any other agency at

the risk and cost of the contractor.

Signature of Tenderer

1) To get work done through any other agency at the risk and cost of

2) DGVCL reserves the right to cart the poles departmentally without

paying any compensation.

3) To cancel the unexecuted part of the contract without any notice and

toward this to any other agency at the risk and cost of the defaulter. For

this purpose contractor will be notified by RPAD giving a period of

days’ notice to remedy the default by Superintending Engineer (O&M) of

the concern Circle Office. For non-execution of contract, contract shall

be rescind and carry out the work as per condition of booklet of "Tender

and contract for works" and S.D. paid shall be forfeited and the

contractor shall be blacklisted.

Signature of Tenderer

SPECIAL TERMS AND CONDITION

SCOPE OF WORK:-

Basically, PSC poles of 10 Meter / 270Kg. type manufactured in Kondh pole

factory is required to transport to various works sites under the jurisdiction of

DGVCL. The work will include,

a. Loading of poles at pole factory in to the trucks. Loading should be done

with two point lifting. One point lifting shall not be allowed.

b. Transportation from the pole factory in to the trucks.

c. Unloading of the poles at work site. Unloading should be done with two

point lifting only. Single point lifting shall not be allowed.

Moreover, the DGVCL, if required shall also call-upon the successful contractor

to, cart the poles manufactured at factories other than mentioned above,

carted at any place within the state of Gujarat. Similarly destination, the poles

will be anywhere outside the Bharuch Circle Territory within the state of

The arrangement of necessary manpower as well as conveyance duly occupied

with loading, unloading facility will have to be made by the contractor at his

own cost. The working timing of issue of the poles from pole factory will be

Day time (up to Sunlight available).

The locations to which the poles are to be transported from the pole factories

shall be decided by Superintending Engineer or Executive Engineer of the

concern Division of Circle for the location under their jurisdiction at every

month as per allotment of poles from concern pole factory. Contractor will be

responsible to compensate the company for any damage to the pole carted

either during loading of pole at the pole factory or during transit or unloading

the pole at the destination. The cost of such damage will be fixed by concerned

field office under whose jurisdiction where damage might have been taken

place and such decision shall be final. Such cost of damage will be recovered

from contractor‘s bills/ dues.

Signature of Tenderer

Normally allotment of PSC poles from the Kondh Pole Factory of DGVCL will as

per the requirement received from Sub Division Offices. The company will like

to engage more than one agency for each of the pole factory mentioned above

in order to meet with the requirement of carting of poles.

Poles are to be delivered maximum at 3 locations in same route of each 48/50

poles Truck Trip.

The quantity of the pole to be carted to outside Circle shall be the part of

ordered quantity finalized in the contract.

Based on aggregate quantity to be carted in twenty four months will be

approximate nos. of poles as per Schedule-B. The DGVCL will likes to engage

more than one agency for the pole factory during emergency mentioned in

order to meet with the requirement of carting of poles.

It is proposed that the work shall be executed within the period of contract.

It may be noted that quantities shown in Schedule-B are approximate and

payment will be made for actual quantities carted as per item rate quantity of

It may be clearly under stood that the estimated quantities of the poles

indicated above are approximate and that they are likely to be more or less or

to be nil during any month at any time of the contractual period. The quantity

varies as per actual production / requirements of poles from time to time. If for

any reason the pole factory is unable to manufacture estimated quantity of

poles shown above in any month or at any time of the contractual period the

contractor will be entitle to transport the quantities manufactured in any

particular month. The company’s officers reserve the right to increase or

decrease the quantities of poles to be transported or delete any time either

partly or wholly during the contractual period .Payment of such work will be

based on the offered rates and measurement for the work actually done. No

increase in rates will be allowed for such increase in rates will be allowed for

such increase or decrease in quantities of work.

Signature of Tenderer

The contractor shall have to transport the poles every month as per allotment

of poles from the concerned quantities. The nos. of poles and the destination

to which the poles are to be transported shall be fixed by the Company’s

officer from time to time.

Validity of the Tender shall be six months after opening of tender and

conditional tenders to be out right rejected.

Company may have huge quantity of poles in very short period in special

circumstances then DGVCL reserve the right to cart through other carting

contractor without informing the contractor to whom order is placed for

particular pole factory.

As made out clause for carting, the contractor has to arrange for the

conveyance facilities, for this purpose tenderer must furnished following

particulars along with the offer.

(1) Nos. of trucks owned along with the R.T.O. registration no., loading

capacity (16/32 poles or higher).

(2) Year of make of each vehicle.

(3) Certified photo state copies of registration book of each vehicle.

(4) Certified photo state copies of documents relating to payments of RTO

dues up to date viz, the registration tax as well as goods tax. The tender

will be liable to be rejected without further communication in absence of

basic information.

(5) Photo state copy of permit for carting of long articles.

The tenderer must simultaneously list out his commitments other than the

proposed contract of carting of PSC poles. If necessary certificate of the agency

with whom the vehicle might have been engage for specific contract/ works be

produced to the effect that the vehicle will be available for the proposed

Signature of Tenderer

TRUCKS OF CARTING:-

The necessary trucks for carting of PSC poles of the standard size and weight

shall be arranged by the contractor. The owner should have legitimate

permission for carting such goods. The trucks shall also be equipped with

necessary arrangement for lifting of poles. The truck driver shall always be in

possession of necessary RTO documents to avoid any traffic problem. However

in any extent the owner /contractor/ driver of the truck shall be responsible for

any liability arising out of violation of RTO rules.

Accident Liability:-

The contractor shall be fully responsible for any mishap occurring while the

vehicle is on the road. This will include liability of outsider as well as the truck

driver/ lineman/ cleaner/ employees of the contractor. The insurance liability

will be fully to contractor’s count.

DAMAGE LIABILITY:-

The contractor shall be responsible to make good of the damages which may

be occur either at the pole factory or at the site or during transportation of

poles. You will also be responsible to make good the loss due to breaking of

pole while loading or unloading or during transit. The indenter upon notice of

such breakages will withheld amount equivalent to the cost of the damaged

poles from the bills of the contractor.

ISSUE OF M.R’S. AND POLES:-

The transportation of poles shall be against issue of M.R’s. in quadruplicate by

the indenter. Necessary manpower as well as conveyance dully equipped with

loading unloading facility will have to be made by the contractor at his own

cost. This will issued by RPAD/Mail/Hand to hand or special messenger as may

The price escalation due to increase or decrease in the price of diesel (HSD)

will be admissible at one paisa (1 paisa) per pole in the rate per increase/

decrease of fifty paisa (50 paisa only) in the price of diesel per litre for third

slab of above 75 km. on submission of evidence and will be effective from the

time of its announcement by Government. For 1st slab of 00 to 30 km,

paisa per pole will be increased or decreased on quoted rate for every

Signature of Tenderer

paisa rise/fall of price of diesel. For 2nd slab of 30.1 to 75 km, 80 paisa per

pole will be increased or decreased on quoted rate for every 50 paisa rise/fall

of price of diesel. The price variation clause is admissible for all respective

slabs. Basic diesel rate to be considered as per basic diesel rate of Rs. 92.65/-

The rates are inclusive of loading, carting, unloading and stacking the poles at

the destination for period of 24 months or order amount completed from date

of LOI/ work order whichever is completed later. DGVCL will reserve right to

get the poles carted up to 30 % of the specified quantity through its own

departmental vehicles. No compensation for such carting will be admissible to

the successful contractor.

The contract shall be operative for a period of 24 months or order amount

completed from date of LOI/ work order whichever is completed later.

The carting contractor will be required to cart the poles to the desired

destination within the specified period of allotment of the poles from our pole

factory. In no case our allotment should lapse on account of none carting of

the poles. If for this purpose the company is required to order some other

agency, the same will be done without demand of any compensation by the

If the contractor fails to transport poles during any month as directed by the

company’s offices, Company reserves the rights to cancel MR pending with

contractor for more than month and company shell transport these poles

through any other agency or departmental at the risk and cost of the

contractor without giving any notice or observing any formalities in this

regards and in that case any expenses that may be incurred in excess of the

sum which worked have been paid to the original contractor, if the said work

had been executed by him shall be born and shall be paid by the original

contractor. The contractor will have no claim for any loss sustained by him to

In case if poles are lifted from pole factory and could not reach at proper

destination/site and found missing then the cost of such pole will be recovered

from carting contractor without any further reference.

Any poles carted to the place/location other than the destination specified in

the M.R. such poles shall be re-carted by the contractor to the

Signature of Tenderer

location/destination specified in the M.R. In the event of failure of the

contractor to do so, they will be carted either by the DGVCL or through other

agency on account and at the risk of the contractor.

Also DGVCL reserves the right at the desecration of competent authority of the

DGVCL to impose penalty at ½ % per week for delay subject to a maximum of

10 % of contract value reckoned on the amount that would have been paid to

the contractor had the poles been carted in the stipulated time. Part of week

will be considered as one week. For working out the penalty, the material

requisition remained uncarted will be considered. If there is a backlog the

same also will be counted provided always that the delay in carting by the

contractor will be condoned on account of non-availability of PSC Poles or due

to unforeseen circumstances on his furnishing satisfactory reason and

production of documentary proof thereof.

PAYMENT OF CARTING BILLS:-

The payment shall be made by the concerned Executive Engineer who received

the poles from pole factory on the basis of poles received by them. One

duplicate copy of bill should be given to Circle office, Bharuch for information

Admissible income tax will be levied/ deducted as per prevailing rules time to

Also other taxes as per Govt. rules may be deducted from bills.

BOOKLET FOR TENDER AND CONTRACT FOR WORKS:-

All terms and condition of booklet for “Tender and contract for works” is made

available in circle office and applicable to contractor/bidder.

GST shall be payable extra as per prevailing rules from time to time.

Signature of Tenderer

DELAYED AND LATE TENDERS:-

1. No tender shall be accepted/opened in any case after due date and time

of receipt of tender irrespective of delay due to postal, services or any

other reasons and that the company shall not assume any responsibility

for late receipt of tender.

2. GST will be governed as per law from time to time.

Signature of Tenderer

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER RELATED

1. Wages to be paid & time of payment etc. by the contractor:-

The contractor shall pay minimum of as per latest minimum wages act or as

may be specified hereafter or rates fixed under the minimum wages act

whichever is higher. The wages of every contract labour employed by him

under this contract shall be paid by him before the expiry of 7th day of the

last of the month in respect of which the wages are payable (i.e wages of

month have to be paid him in the first week of the next month.) The

payment shall be discharge in the presence of Management representative

during the working hours in factory premises & the contractor shall get

entries certificated in the register of wages by the representative of the

Board. Any default will result in cancellation of contract forthwith or else the

contractor shall be punishable to the extent of Rs. 100.00/- fine per each

2. LABOUR LAWS:-

Person below age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7 p.m. to

Contractor shall maintain a valid labour licence under The Control Labour

(Regulation & Abolition) Act. for employing necessary manpower to be

required by him. In the absence of such license the contact shall comply with

1. Payment of contribution by way of employer’s contribution towards

provident fund, family pension scheme, Deposit linked insurance scheme,

Administrative charges etc. at the rates applicable from time to time by

Government of Gujarat / Government of India or other Statutory Authority.

2. Payment of deposit in respect of each contract labour at the rate as per

Government norms from time to time with the office of frame there under

of labour as per The Control Labour (Regulation & Abolition) Act.

Signature of Tenderer

3. License fee as prescribed under The Control Labour (Regulation &

Abolition) Act. & rules frame there under depend upon the number of

workmen employed by the contractor.

4. Paid leave facility & wages as per the provision of the factories act at the

rate of one day for every 20 days of working.

5. Identity cards as prescribed under the facilities act with photo affixed

there to the same for identification.

6. Payment of retrenchment compensation notice pay & other liabilities as

per Industrial Disputes Act. Any payment to the contractor’s employees

arising out of any claim or disputes under The Industrial Dispute Act, 1947 or

any other labour laws.

7. Payment of compensation in case of accident injury.

8. Provision of ereche if the female labour employed are more than

9. Maternity leaves as per the provision of Maternity Benefit Act.

10. All legal requirements should be strictly followed.

The above are some of the major liabilities of the contractor in addition to

other liabilities prescribed under the various labour laws in force from

statutory authorities like State Government / Government of India which the

contractor shall have to comply with.

3. Provident fund & Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement

regarding deductions against employees provident fund & family pension

scheme in respect of each concerned against employee. Provident fund &

family pension scheme at the rate of 8.33 % (or at the rate made applicable

by the Government from time to time) of the wages. The contractor’s

contribution & his workers contribution towards provident fund, family

pension scheme shall be deposited by the contractor with Regional

Provident Fund Commissioner.

Signature of Tenderer

4. Deposit Link Insurance:-

The contractor shall have to deposit 0.5 % of the wages in respect of

employees who is a member of the provident fund as the contribution to the

Deposit link insurance scheme with Regional Provident Fund Commissioner.

5. Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited

by the contractor with Regional Provident Fund Commissioner at the rates

6. Workmen’s compensation fund & employer’s liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation

fund & under the liability insurance. The contractor shall employ adequate

number of experience staff at site for daily supervision & for maintenance of

various register & records required under the law & contract. No payment

for supervision shall be admissible.

7. Contractor to Indemnity the DGVCL:-

The contractor shall indemnity the DGVCL & every member officer &

employees of the DGVCL also. Engineer in charge his staff against proceedings

claims, demands, costs & expenses what so ever arising out of or in

connection with the matters referred herein above elsewhere & against all

actions. Proceedings claims, demand costs & expenses which may be made

against the DGVCL or Government for or in respect of or formance of his

obligation under the contract documents.

The DGVCL shall not be liable for in respect of or in consequences of any

accident or injury to any workmen or other person in the employment of

contractor or his sub-contractor & the contractor shall indemnity & keep

indemnified The Board against all each damage & compensation & against all

claims, demands, proceedings costs, charges & expenses what so ever in

respect thereof in relation there to.

8. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the

performance of his contract if any of the work is subject the contractor shall

require the sub-contractor to provide workmen’s employees unless such

employees are covered under the contractor’s insurance.

Signature of Tenderer

The DGVCL reserves the right to terminate this date of contract at any time

during its pendency without giving notice of termination or any reasons

The DGVCL will be entitled to deduct directly from the bills, to be paid to the

contractor any sum payable by you & which sum / sums the DGVCL is

required to pay a principal employer on account of your default in respect all

liabilities referred to in above clauses.

DGVCL, Circle Office

Signature of Tenderer