Wanakbori Thermal Power Station

Subject: Supply, erection and commissioning of wire rope hoists at Boiler stage-I at WTPS.

Reference No:- WTPS/S/TECH/RFQ- 77370M/BMD-1

HSN With Cess Quantity

Sr. No. Description of materials UOM

CODE If Any IN Required

WIRE ROPE HOIST OF CAPACITY 7.5 MT

LIFT 15 METER TRAVEL 45 METER

Works (Part – B)

Erection and commissioning of 7.5 MT wire

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total

 Technical specifications:

1. Type of Hoist: Flexible trolley type

2. Hoisting speed: 3 to 5 m/min

3. Travel speed: Approx. 10 m/min

4. Wire rope: High tensile steel with 2/4 or 4-fall reeving system (minimum 14 mm diameter as per

5. Motor: Dual speed hoisting motor 415 V, 10HP 3 phase, Sq. case Induction motor, 415+/-10%

volts, 50+/-5%Hz, as per IS 325 Motor for cross or long travel: 1.5 HP

6. Breaking system: Fail safe electro-magnetic DC brakes.

7. Control system: Wireless remote control

8. Trolley: Motor driven trolley suitable for monorail beams

9. Duty class: As per Standard IS:

10. Rope guide ring:Nodular cast iron (SG Iron Grade 500/7)

11. Flange Plate: E250, IS:20262

12. Hook: Forged steel as per IS:

13. Bearings: SKF/FAG/Timken/any Standard make

14. Switchgear: SIEMENS/C7C/SCHNEIDER Make

15. Drum: Drum should be made of seamless pipe as per IS

16. Gears: As per IS 3681, IS

17. Control panel with junction box: designed for IP 55 as per IS

18. Limit switch: for over hoisting and over lowering and two way lever type

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 SCOPE OF SUPPLY

Following material is to be supplied by party as per technical specifications along with

supply of Hoist:

1. Electrical control panel

2. Cross Travel & long travel geared Motor & hoist Motor with DC brake

3. Cross Travel & hoist Gear Box

4. Junction box

5. Limit switches for over lowering and for cross travel

6. Rope drum with rope

7. Pedestal buttons

8. Festooning arrangement (approx. 60 meters: Includes power & control cables, Cable trolley, GI

chain, Cable Trolley track & mounting support.

9. Painting: Two Coats of Red Oxide Primer & Two Coats of Synthetic Enamel Paint to Be Applied

on hoist. Color: Hemmertone blue.

10. All the spares/consumables, not mentioned above but required for successful commissioning of

 SCOPE OF WORK

General Scope of Work consists of following but shall not be limited to:-

1. Supply, design, erection, commissioning, testing & trial operation of the new hoist is in scope of

2. Party shall have to arrange all types of tools and tackles for this work including skilled and

experienced supervisors, technicians, welders, riggers, foremen, electricians, helpers to meet

scheduled work within time limit. Party shall have to arrange for any minor electrical works

related to erection and commissioning of hoists.

3. Party must arrange all required materials & consumables for erection, commissioning, testing

and load test for supplied hoist.

4. Party shall have to dismantle old existing hoists from coal mill area and credit to main store

before erection of new hoist or follow as per instruction of EIC.

5. Supply of Electricity for welding & lighting will be given free of cost by GSECL if required during

execution of job work at one or mutual agreed point. Any necessary extension is required for

work from related supply then it is to be done by contractor without extra cost.

6. During execution of the work of erection and commissioning hoists on existing structure if any

minor correction/ modification is required in existing bridge rail, idler girder, runway beam, etc.

then same is to be attended by the contractor at no additional payments.

7. Party shall have to take load test at WTPS site after successful erection & commissioning. Third

party testing of the hoists is in party's scope.

 GENERL TERMS & CONDITIONS:-

1. Party shall have to supply 7.5 MT Hoist of MAKE Hercules Hoists Ltd. (INDEF)/ Konecranes /

ElectroMech / LOADMATE /PBL/BAJAJ/PODEM/Aditya/ or any other reputed make supplied in

GSECL within last five years and party has to submit performance certificate of installed hoist

along with technical bid.

2. Only those Offers will be considered who have successfully executed the order of same/similar

type of supply, erection and commissioning of wire rope hoist to GSECL/any private or

government/semi-government plant. The Bidder has to enclose the Executed Order copies

along with their Technical Bid otherwise their Offer will be ignored without any reference.

3. Offer from OEM, Authorized dealer is preferable and in case of Authorized dealer, bidder shall

have to submit valid authorized dealership certificate along with technical bid. For purchase

proof, bidder shall have to confirm in technical bid to submit purchase proof from

manufacturer/authorised dealer along with all certificates from OEM.

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4. The Bidder shall have to deliver all the ordered material within 03 Months from the date of LOI

and complete the work of erection and commissioning with successful load test and trial of all

three hoists within two months from date of intimation from GSECL.

5. Party shall have to supply all required mechanical, electrical and C&I material for successful trial

run of hoist in all respect.

6. Supplied assembly should be exactly interchangeable and ready for fitment in existing structure.

Bidder shall have to submit Fitment Guarantee Certificate along with supply. Bidders shall have

to visit site on working days to take all necessary measurements of existing structure.

7. The Bidder shall have to furnish the Performance Guarantee for the Supplied item for the Period

12 Months from the Date of Commissioning or 18 Months from the Date of Supply whichever is

8. The party shall have to supply material test certificate from OEM/any government lab & Load

test certificate from OEM along with supply.

9. Party shall have to arrange vehicle facility for manpower & material shifting/lifting/handling from

Main Store/Sub store to work site. Lodging & boarding of manpower is also in party scope

10. Subletting the contract for work to other agency is not permitted unless and otherwise prior

approval by the competent authority. Same is to be confirmed in technical bid.

11. Party shall have to follow all the safety rules and regulation strictly and shall be fully responsible

for any damage / injury of GSECL's equipment or their labour during executing the work

12. The supplier/contractor shall comply with all applicable provision of labour laws as per GSECL

standards. Accordingly, party has to provide PF code, WC policy, labour license & group

insurance along with technical bid if applicable.

13. All other general terms and conditions pertaining to works as per GSECL standards are also

applicable to this work.

14. Supply and erection & commissioning of hoist are interrelated so overall L1 shall be considered

for placement of order

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL TERMS & CONDITIONS

Name of Work Supply, erection and commissioning of wire rope hoists at Boiler stage-I at

GENERAL CONDITION OF CONTRACT HR-SECTION, CIRCULAR-I,CIRCULAR-II,SAFETY

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1 The contractor should not be allowed to engage ten or more contract labourers without initiating to

obtain the labour license under the Contract Labour Act from the Assistant Commissioner of Labour

Nadiad (the said number i.e.,ten or more includes Supervisor and other staff.).

2 The contractors shall have to obtain group insurance under WC Act before starting the work.

3 All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,

on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated

in the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The Contractor shall

supply copy of Bank Statement duly stamped by the Concerned Bank as a token of proof towards

payment of Wages to HR Department.

4 Payment to contract laborers has to be made through Bank/ Chequeonly. Wages rates for contract

laborers are applicable as per the terms and conditions of the license. The contractor shall have to

pay wages to workers as notified by Government of Gujarat., from time to time.

5 It should be ensured that all the labours engaged by contractor are covered under the provident fund

scheme and employee‟s pension scheme and their contribution are remitted regularly to the

concerned RPFC. The Xerox copies of challan along with ECR in this regards should be submitted

regularly in G.S.E.C.L. office.

6 In case the contractor having more than one contract in the same TPS, the contractor shall have to

submit contract wise separate list of the workmen to the concerned Officer.

7 The contractor shall have to pay wages to workers as notified by Government of Gujarat., from time

The above instructions should be followed scrupulously to avoid undue litigation for non compliance of

GENERAL CONDITIONS OF CONTRACT:-

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1. Person below the age of 18years and above 60 years should not be employed for the work.

2. No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

3. The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the absence of

such license the contract shall be liable to be terminated without assigning any reasons thereof.

The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

a. Payment of contribution by way of employee‟s contribution towards provident fund, family pension

scheme, deposit linked insurance scheme, administrative charge etc., at the rates made applicable

from time to time by Govt. of Gujarat/Govt. of India and other statutory authorities.

b. Payment of deposit in respect of each contract labour at the rate applicable of with the offices of

Commissioner of Labour as per the contract labour (Regulation and Abolition) Act.

c. License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules framed

there under depending upon the number of workmen employed by contractor.

d. Identity cards as prescribed under the factories Act shall be issued to workmen.

e. Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial Disputes

Act. Any payment to the contractor's employees arising out of any claim or disputes under the

Industrial Dispute Act 1947 or any other labour laws.

f. Payment of compensation in case of accidental injury shall be made as per the WC Act.

g. If the female workmen are more than 30 numbers engaged then provision of crèches, shall be

complied accordingly.

h. Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various labour laws in force from time to time from statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

2) PROVIDENT FUND AND FAMILY PENSION SCHEME: The contractor shall submit along with his

bill (month wise) statement regarding deductions against employees‟ provident fund and family

pension scheme in respect of each concerned employee. Provident fund and family pension scheme

at the rate of 12 % of wages (or at the rates made applicable by the Government time to time). The

contractor‟s contribution and his workers contribution towards provident fund and family pension

scheme shall deposited by the contractor with Regional Provident Fund Commissioner, Ahmedabad. In

case if the contractor deposits the contribution to the Assistant Provident Fund Commission, the zerox

copy of challans and schedule must be submitted in the office. For maintaining the CPF Acct. of

contractor‟s employees the contractor will have to pay administrative charges as applicable of the

emoluments of the employer of the contractor's every month.

3) GROUP INSURANCE SCHEME: The contractor has to take Group Insurance for all workmen

engaged by him and copy of the same shall be produced to Concerned Officer.

4) PAID LEAVE FACILITY: Paid leave facility at the rate of one day for every 20 days worked by the

contract, labour shall be provided the contractor to his workers. It shall be duly verified and

approved/certified by the authorized officer of the GSECL.

5) The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the law and contracts. No payment for

such supervision shall be admissible.

6) CONTRACTOR TO INDEMNIFY THE GSECL: The contractor shall indemnify and keep indemnified

the GSECL, and every member, officer and employees of the GSECL, also Engineer-in-charge and his

staff against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of

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or in connection with the matter referred in above clauses and elsewhere and against all actions, claims

demands, cost and expenses which may be made against the GSECL by any workman/ employees of

contractor or any sub contractor and or from any liability any wise to any workman/employees of the

contractor or sub-contractor under any laws, rules or regulation having in force of law including but not

limited to claims against the owner under workmen compensation Act, 1923. The Employee‟s Provident

Fund Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the contractor

shall indemnify and keep indemnified the GSECL against all such damage and compensation and

against all claims, demands proceedings costs, charges and expenses whatsoever in respect of or in

relation thereto.

07) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY INSURANCE: Insurance shall be

affected for all the contractor‟s employees engaged in the execution of these contracts. If any of the

work is sublet, the contractor shall required the sub-contractor to provide workmen's compensation

and Employer's liability insurance for the latter's employees unless such employees are covered

under the contractor‟s insurance. It shall be liability of contractor for employees of his sub-contractor.

08) Any other rules and regulation, conditions, Circulars etc., that are in force at present and that may

be framed by the GSECL From time to time in connection with contracts will be binding and acceptable

09) The contractor must possess separate P.F. code for the above subject work.

10) Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to the

concerned authorities as per contract labour etc. Factory Act. etc... By contractor

11) It is the responsibility of the contractor to ensure that contractor‟s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to smooth

running of power station or in execution of duties by GSECL staff. Any lapse in this regard will be

viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is found unsuitable or

not behaving properly, the contractor shall have to remove him from the work-site on demand by

GSECL. The contractor shall have to strictly observe the rules and conditions specified in the enclosed

works contract booklet of the GSECL, which are not modified hereunder. To keep harmonious industrial

relations amongst contract labours is the sole responsibility of the contractor. Any breach of the same

will be viewed seriously.

12) Before starting the work,the contractor should contact Ind.Relation Officer/Labour Welfare Officer for

all formalities and obtaining the gatepasses of all contract labourers and for other formalities.

13) The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed

two years of services for each worker for the liabilities of the gratuity ( * applicable to ARC/BRC works

Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of contractual

work awarded. Contractor shall have to apply for the gate passes in triplicate in a prescribed

appl. form which is to be available from Security Section for the entry of workmen in the

(2) Such application shall have to be proceed for the approval of Factory Manager. After obtaining

approval of Competent Authority, contractor shall have to prepare the Gate Passes and obtain

the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors Can

apply for Temporary Gate-Pass for the period of only three days with recommendation of

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respective EE/SE and the same shall have to be regularized after following the procedure of

Gate Pass applications on the office working day from HR Dept. It is to note that No Temporary

GatePass shall be issued for the work other than acute emergency to carry out the work in

power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R&A) Act,1970/Form

No. VI under the Interstate Migrant worker(employment regulation) rule1979 as applicable is to

be obtained from HR Dept. for the purpose of obtaining Labour License from the Licensing

(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by them,

on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably situated in

the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The Contractor shall supply

copy of Bank Statement duly stamped by the Concerned Bank as a token of proof towards payment of

Wages to HR Department.

(C) Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

 Copy of Attendance register – with name & address of establishment, Name of work and

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy ( First Time)

 Copy of Valid Labour License ( If Applicable in case of More than 9 manpower Engaged by

Contractor for said work ) ( First Time)

 Form No. XIII – Register of workers employed by Contractor ( First Time)

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of Work,

Place of Work and Work order no. in Muster Roll- Form No.XVI & Wage Register–Form No XVII.

1) The following are the major obligations to be fulfilled by the Contractors as per the Contract Labour

(R&A) Act 1970 and rule mentioned there under. License to be obtained before starting the Work

where number of contract laborers is ten or more.

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2) Payment to contract labourers has to be made through Bank/account payee cheque/NEFT/RTGS

only.. Wages rates for contract labourers are applicable as per the terms and conditions of the

3) Every contractor shall have to maintain the muster roll and wages register in respect of his contract

4) Every contractor is required to issue employment card, wages slip and attendance card to their

labours/personnel.

5) The contractor has to maintain the register No. 13 containing details of contract labours employed

6) Earned leave register/ card as per the Factories Act. And Rules.

7) Other registers required under Contract Labour Rules and the Factories Act. And Rules.

8) Every contractor shall have to obtain insurance policy in respect of the contract labours engaged

by him to cover them under workmen‟s Compensation Act.

9) To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10) Before starting the work as per the contract awarded to him, he should make arrangement to enter

into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the

above requirement the contractor is instructed not to start the work. The responsibility will be on his

head in case he fails.

11) Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be

12) The contractor shall have to pay wages as may be revised from time to time and as may be

declared by Government. All the contractors are informed to adhere to the rules and regulations

applicable to them, particularly in respect of the labourers engaged by them, the contractor not

fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry out

the work at Wanakbori TPS.

13) The wages of every contract labour employed by contractor under this contract shall be paid by

contractor through bank or cheque before the expiry of 10th day of the last day of the month in

respect of which the wages are payable. The payment of the wages shall be deposited in any

nationalized/Co-operative bank every month and statement for the same shall be produced to the

HR Department every month in token of timely disbursement of the minimum wages.( As per

clause no-4 of GUVNL Circular no GUVNL/HR/261 Dtd 11/05/2016 and corporate office circular no

GSEC/HR/IR-II/419 Dtd-23.05.2016)

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if

any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor

shall have to submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated their

employees / workers of their sub contractor and will strictly observe the said Rules while execution of

work under work contract awarded to them. They will have to indemnify the company for any loss or

damage / accident / injury to the company‟s property / employee or employee of their own in default of

non - observing these rules.

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(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,

supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety

Officer shall be signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by

agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical

License photocopy shall be checked by Concerned HOD of Electrical Department/Electrical Safety

Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(08) As per nature of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

3 years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/

Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

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EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for

photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round

the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with hazards & its

control measures with each step , checking of lifting tools & tackles, hydra mobile crane, Safety

precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles & to

follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as

Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments

/ Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to

their staff, as per the job requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it will

check by concern section HOD & Dy.Safety Officer /Safety Officer at the time of gate pass

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles /

goggles/chemical splash goggles dust, chemical splash, welding spark, arc,

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working

in high noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp

proximity suit/FR Boiler Suit edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

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electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects,

Oil/Chemical/water/heat/ Electrical sharp edged objects, heat, hot metals/objects,

resistance etc. electricity etc..

Safety Belt(full body hardness with For fall prevention while working at heights or in

double lanyard & shock absorber) / Rope depth, working in vessel or in confined space.

/ Life line / Fall arrestor etc.

Dust Mask/Respirator with valve(FFP2) Protection of respiratory system against dust.

Chemical Cartridge Respirator with full Protection against toxic chemical fumes /

face mask type A2B2E2K2 gases/vapors/dust etc.

Trolley mounted Air line respirators with Working in oxygen deficient zone or confine space

full face mask area

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector (

Working in oxygen deficient zone & use in entry of

LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage

of electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

Auto darkening welding helmet (EN 379 The new auto darkening welding helmet combines

& EN 175 Level-B) with PAPR as per EN legendary Speed glass quality and auto darkening

12941:1998, class TH2 and AS/NZS technology with an innovative wide-view grinding

1716 visor to give welders an all-in-one solution for more

flexibility, precision, and efficiency.

Respiratory System is a combined face and

breathing protection device, for increased comfort

and safety in welding. The unit is equipped with a

particle filter which removes particles from the air.

The unit provides a constant airflow independent of

filter combinations and clogging. The unit can also

be equipped with a gas filter (for example

A1B1E1). The unit supplies air to the head top via

the connecting breathing tube. The airflow creates

a slight positive pressure which together with the

sealing to the face prevents particles and other

contaminants from entering the head top.

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor

to their contractor workers as per nature of job and allotment of PPE list shall be submitted to

Safety Officer, WTPS on his letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desi Name Name of IS Make Qt Unit Date Recei

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no. workers gnati of PPE :Code of PPE y of ving

on Sectio no. of issue signat

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP

(18) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it‟s record shall be maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it‟s control measure (mentioned in HIRA) before starting

the job work and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

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days or after interval/recess. Contractor supervisor shall be informed to concerned HOD regarding

any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person

capable to keep continuous watch on person(s) working inside, assist them in case of emergency

or arrange to get immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

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The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor‟s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is over.

(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

be checked by JE/DE before commencement of Electrical work.

(31) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy. Safety Officer/ Safety Officer before commencement of work through concerned EE/SE.

(32) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard & Fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(33) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone

(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

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(36) No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

(38) In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

(39) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security

gates, Occupational Health Centre.

(40) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &

ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

(41) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(42) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there

under ,imposing any duty or liability on workers, contractor/agency shall be punishable with fine

which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at height, Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job Rs.1000/-per day

like mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

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(viii) Work without test report of lifting machines / tackles Rs.2000/- per

(like C.P.Bs., Hook chooks, winch, forklift, mobile crane, equipment

EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures) in Form

No.10 of Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during working Rs.3000/-per person

at Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

Safety Penalty is to be imposed directly by individual Dy. Safety Officer/Safety Officer/Electrical

Safety Officer and Factory Manager/Occupier against violation of statutory requirements and

penalty will be recovered through RA bill. Photograph/CCTV camera footage is to be put up with

penalty note by imposed individual officer.

(43) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

(44) All the relevant labour and industrial laws shall also be followed compulsorily.

(45) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc.

are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(46) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

(47) Over & above these, contractor shall have to follow all the safety requirements /rules & regulations

/ norms and legal provisions laid down in various statutes. Particularly the provisions of The

Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The

Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety & health

(48) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any

ambiguity or needs further guidance in this regard.

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Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

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CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

SIGNATURE OF CONTRACTOR

WITH SEAL & DATE

Chief Engineer (C&O)

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Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

[Seal/Stamp of Company]

[contact Details]

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Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

Index for safety attachments

SR.NO. Requirements Yes/NO/NA

1 Safety norms attached Yes

2 Job Safety Analysis sheet attached Yes

3 SOP/ SOPs attached -

4 Check lists attached -

5 PPE under taking(with specification and make) attached Yes

6 Extra terms and conditions added? As per tender

7 Special equipment for safety separate loading in schedule B NA

Following checklist to be filled and submitted by contractor before execution of work.s

1. CHECKLIST FOR WORKING AT HEIGHT

2. CHECKLIST FOR CONFINE SPACE

3. CHECKLIST FOR HOT WORK

4. CHECKLIST FOR WELDING MACHINE

5. CHECKLIST FOR POWER TOOLS

6. CHECKLIST FOR CHAIN PULLEY BLOCK

7. CHECKLIST FOR HYDRA CRANE

8. CHECKLIST FOR HAND TOOLS

9. CHECKLIST FOR WINCH MACHINE

10. CHECKLIST FOR MATERIAL HANDLING-LOADING UNLOADING OF MATERIAL

11. CHECKLIST FOR GENERAL ELECTRICAL SAFETY

12. CHECKLIST FOR AIR PREHEATER MAINTENANCE

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Index for equipments with form no 10 details to be submitted by contractor

Sr.No. Eqipment identification Nane of Capacity Make Date of Due date

number as per Form 10 of equipment in TON test for test

its (chain pully

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COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs

(PERSONNEL PROTECTIVE EQUIPMENTS)

Ref.: Tender no.:___________________

Authorized signatory of M/s ______________________________

Hereby certify that following mentioned PPEs (as per ISI / DGMS / CE/ EN / ANSI approved only) must

be issued to our all contract workers as per nature of hazards before execution of work.

Sr. Name of PPE IS : Code no. of Make of PPE Qty Unit

1 Safety Helmet IS:2925-1984 Nos.

2 Safety Goggles IS:5983 Nos.

3 Reusable Ear plug IS 9167:1979 Pair

4 Dust Mask ISI 9473:2002. Nos.

5 Safety Shoes IS:15298 Pair

If our company is not provided above mentioned good quality of PPE`s, Factory manager and Safety

Officershall be empowered to stop the work without any notice.

Seal of the Firm Signature of Authorized signatory

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JSA for: Supply, erection and commissioning of wire rope hoists at Boiler stage-I at WTPS

Job Step Hazard Risk Control Measures Responsibility

Supply, erection and Fall of High  Safety net must be provided at

commissioning of wire object appropriate location

rope hoists at Boiler from (minimum three layer of safety net to

stage-I at WTPS height be required)

 Area should be barricaded.

 Job related all PPE must be used by

all personal in barricading area.

 Risk assessment in job is to be done

before work starting.

 Toolbox talk to contractor worker for

Hazard related to work should be given

before starting new work.

 Close supervision required.

Fall of High  Safety belt must be used by all

person persons working at height. Contractor‟s

from  Job related all PPE must be used by Supervisor

height all person.

 Safety net must be provided at

appropriate location

(minimum three layer of safety net to

 Close supervision required.

 Proper scaffolding to be used.

Failure of High  Crane / Hydra must be operated by

lifting operator

tools /  Confirm crane/hydra to be used as per

tackles load of vehicles.

 Form no 10 must available for lifting

machine is to be used.

Slip /Trip High  Personal care should be taken.

Lighting & welding Electric High  Electric supply through ELCB. Contractor‟s

machine in boiler area shock  Three pin used with earthing wire Supervisor

 Three cord cable to be used.

 Lamp guard to be used.

 Cable cord to be laying on dry surface

 24 V industrial supply must be use for

confine space work.

NOTE: Required check list should be filled up by contractor at time of work execution.

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Prepared by Reviewed by Checked by Approved by

Safety Officer SE Chief Engineer

Subject: lssue of PEE to Contractor workers

Name of Agency:

Sub of work Order

Name of section:

Date of Commencement

T me iimit for work order

Sr. No. Name of worker Name of PPE IS code of PPE Make of PPE Quantity Unit Date of issue Recive's sign

Safety Helmet Nos.

Safety goggles Nos.

Safety Shoes Pair

Safety Helmet Nos.

Safety goggles Nos.

Safety Shoes Pair

Sign of Contractor/ Contractor representative with date: Sign of Section Head with date:

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DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply, erection and commissioning of wire rope hoists at Boiler stage-I at WTPS.

Reference No:- WTPS/S/TECH/RFQ- 77370M/BMD-1

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

tender inviting authority.

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 77370M Page

[On Company’s Letter Head]

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 77370M Page

<On the letterhead of the vendor/ payee>

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Yours faithfully,

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 77370M Page