Labour Charges For Erection & maintenance work for HT,LT & TC Work under KHAMBHA SDN(HVDS SCHEME FY-2026-27) for savarkundla Divison

1.8 The "Contract Value" shall mean the total amount indicated in the contract

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in

Electronic format on website www.nprocure.com before the validity period

mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS

ANDSPECIFICATIONS

4.1 All interested parties are requested to understand this Tender Document

in detail in order to comply with PGVCL’s requirements including but not

limited to the Tender fees, EMD and deadlines, selection criteria,

selection methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and

documents and fully inform himself as to all the conditions and matters

which may in any way affect the Work or the cost thereof. If any Bidder

finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in

writing in advance before filling in the tender, within the time limit as per

Table no 1, for an interpretation / clarification by the PGVCL

SavarkundlaDivision office& Amreli Circle Office.

Sign & Stamp of the Bidder

Then The PGVCL SavarkundlaDivision office or Amreli Circle Office will

issue interpretation and clarifications as he may think fit of such

interpretations and clarifications, the Bidder may submit his bid but

within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the specifications

and documents, and accompany the bidder's proposal. In case of

difference of opinion about interpretation of specification etc. the

decision of Superintending/Executive Engineer, SavarkundlaDivision will

be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his

employee(s) or his representative(s) shall not in any way be binding on the

4.4 All interested parties requested to strictly abide by all terms prescribed in

this RFP Document and provide accurate information to the best of their

knowledge without misleading PGVCL to be considered for participation in

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum /

Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this

regards and also not publish in newspaper.

5 TENDER FEES (Non Refundable&Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules

in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates

mentioned in Table no 1 ,by cash& DDor Banker’s Cheque if total amount of

mentioned in Table no 1 ,by cash& DDor Banker’s Cheque if total amount of

Tender fees plus applicable GST is less than Rs 10,000/- or only by Demand

Draft (DD), if the said amount is more than Rs 10,000/, in favour of the

Paschim Gujarat Vij Company Limited payable at ___________ on any

Nationalized /Scheduled banks

Tender Fees Present rate Total Tender

Sr. No. Tender Amount

in Rs. of GST Fee

Above Rs 5,00,000/-

5.2 The tender fees once paid for tender document will not be refunded under

any circumstances or not transferred to other bidder.

Sign & Stamp of the Bidder

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However,

if purchaser Company decides to scrap/cancel the Tender, by one or

another reason, in which Bidders are not responsible for cancellation/scarp

of Tender fee without GST amount may be refunded to bidder(s), at sole

discretion of the Purchaser Company

6 EARNEST MONEY DEPOSIT (EMD)

6.1The EMD payable, between the dates mentioned in Table no 1, by cash if total

amount of EMD is less than Rs 10,000/- or by Demand Draft (DD) or Banker’s

Cheque, if the said amount is more than Rs 10,000/-, in favour of the Paschim

Gujarat Vij Company Limited payable at SAVARKUNDLA on any Nationalized

/Scheduled banks or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only. The

EMD Amount is 1 % of the Tender Estimated Cost.

6.2 The payment of Tender fees and EMD or DD or BG for tender fees & EMD should

be submitted in sealed cover & this cover shall be clearly marked “Tender fees

& EMD Cover for Tender no. __” along with the name and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be

returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be

returnedafter the said bidder pays the security deposit and signsthe contract

6.5If the successful bidder fails to submit a Security Deposit within 15days from the

date of LOA of the contract or fails to sign the contract agreement then the EMD

amount will be forfeited in favour of PGVCL without any notice or and action for

“Stop deal” will be initiated as decided by tender inviting authority

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase

Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and

Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly

notarized has to be produced/attached in place of EMD documents as per the

Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under

Small Scale Industries of Gujarat State and holding subsequent registration with

NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible

for exemption from payment of EMD on submission of attested copies of their

SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog

Adhar Certificate/Memorandum in EMD Cover. The Certificates should indicate

the manufacture/service/works of items/work offered. This benefit of

exemption will not be admissible if they take part in the tender indirectly either

through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

Sign & Stamp of the Bidder

7 In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.1.1 Following documents are mandatory and to be in submitted through

Online Only along with the name and stamp of bidder

1 Attested Copy of successful work Completion certificate, as mentioned

on page no 5 point no 2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by thebidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or

scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as case

may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexuresof this tender documents , duly signed bythe bidder,in

chronological order only

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints(In Case of

UG Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and

the Contractor who do not possess separate P.F. Code shall not be

considered for acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code

along with tender.

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender,

in percentage above than, below than or equal to, the tender rate in

figure as well as in words. The bidder should specify whether the quoted

rates are with or without prevailing taxes, if applicable, in force at that

time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words &

accordingly and the total amount should be clearly written in words &

figure, in case of any discrepancy whatever written in words shall

prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item

wiserate will be consider for the lowest party.

Sign & Stamp of the Bidder

7.2.3 Further bidders, for “On line tenders”, are requested to submit price

– bid on-line only and not to submit the price bid in physical form.

This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on-line submitted price bid will be considered

for evaluation. In On Line price Bid, GST is to be mentioned in

separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any

reasons thereof.

8 In case of Off line Tenders

8.1 Technical Bid cover

8.1.1All the documents as specified in Section I Sr. no. 7.1 are mandatory and

to be in submitted through sealed cover. This cover should be clearly

marked “Technical Bid Cover for Tender no. __________” along with

the name and stamp of bidder

8.2Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 Sr.No.8.2.2&8.2.3 are mandatory

and should be submitted in sealed cover. This cover shall be clearly

marked “Commercial Bid Cover forTender no. ______” along with the

name and stamp of bidder

8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with

this tender, in percentage above than, belowthan or equal to, the tender

rate in figure as well as in words. The bidder should specify whether the

quoted rates are with or without prevailing taxes, if applicable, in force

at that time, The bidder must work out the total price of their tender

offered accordingly and the total amount should be clearly written in

offered accordingly and the total amount should be clearly written in

words & figure, in case of any discrepancy whatever written in words

shall prevail. Company shall at liberty to decide the matter as it deem

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item

wise rate will be consider for the lowest party.

8.2.4 No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this

Tender shall be final and binding to all the bidders. Any ignorance for

this shall not relieve the contractor from their contractual liability

arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for

the bidding. Hence bidders should ensure themselves of their credentials

before submitting their offer.

11. Superintending/Executive Engineer, PGVCL, _______________ Circle/Division

reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period

Sign & Stamp of the Bidder

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1,PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender,PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and

will be given due consideration by the bidders while they submit their

bids and invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for

submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexures are completely filled in

their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each

page as a token of unconditional acceptance to the conditions of various

clauses of tender documents. The bidder's bid and the documents

attached there to shall be considered for forming part of the contract

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line

submission) and PGVCL web site www.pgvcl.com (For view & down load

14.2.2 The bidder has to follow instruction given in this section point no 4 to

7. Both these covers, as mentioned in this section point no 6.2, 7.11,

should be submitted in one main cover, this cover shall be clearly

marked “EMD Cover, Technical _Commercial bid covers for Tender

no. __________” along with the name of the Bidder and his address.

 This main cover must be submitted physically, within time limit as

mentioned in table no 1 Sr. No. 8, by registered Post A.D. or Speed

Postonly, “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed,to following address:

ExecutiveEngineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Savarkundla Division,

Address:PGVCL, Division Office, 220kv SS Compound Jesar Road,

 Price bids to be submitted ON LINE only before time limit specified in

“Tender Details” Table no1 of this document.

Sign & Stamp of the Bidder

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web

site www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no 4 to

All these three covers, as mentioned in this section point no 6.1, 7.11,

8.2 ,should be submitted in one main cover, this cover shall be clearly

marked “EMD Cover, Technical , Commercial bid covers for Tender

no. __________” along with the name of the Bidder and his address.

This main cover must be submitted physically, within time limit as

mentioned in table no1, by registered Post A.D. or Speed

Postonly, “NO COURIER SERVICE OR HAND DELIVERY” will be

allowed,to following address:

ExecutiveEngineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Amreli Division-1,

Address: Ground floor, power house compound, chital road, Amreli.

15.REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep

himself fully informed about all which may, in any way, affect the work,

or cost thereof. The bidder should sign on each page of tender documents

, as mentioned in Section 1 point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at

the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in

15.3 If any bidders firm or/and partner or proprietary firm anywhere in

companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL

are under criminal investigation for any kind of fraud for public and theft

of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be

out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set

out in the Table no1, shall be rejected.

15.5Any deviation found in Data/Details/Documents between online offer (e-

tendering) and physically submitted documents of bidder, offer of the

same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered

authentic unless same are signed with Bidder's Stamp/Seal as mentioned

in Section 1 point no.

15.7Conditional bids shall not be accepted.

Sign & Stamp of the Bidder

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no

in any case which are received after due date and time of the receipt

of tender irrespective of delay due to postal services of any other

reasons and company shall not assume any responsibility for late

receipt of tender. Any correspondence in the matter will not be

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language

shall be accompanied by its translation in English. Failure to comply with this

may disqualify a bid. In the event of any discrepancy in meaning, the English

language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business

of the person or persons making the bid and must be signed and sealed by

the bidder with his usual signature. The name of all persons signing should

also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

17.3A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing his

principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of

theBidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of

the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender

documents & then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

1. Generally the qualifying price bids, Bid price shall mean the bid price

quoted by each bidder in his bid for the complete scope of works including

all duties and Taxes,will be evaluated by the PGVCL to ascertain the best

and lowest evaluated bid in the interest of the PGVCL, for the complete

works covered under these specifications and documents.

Sign & Stamp of the Bidder

2. As per requirement of Company, Amt./Qty. of tender can split in more

than one bidder subject to price matching with lowest bid. In this

matter during splitting of tender Qty./Amt. in first stage proportionate

part of tender Qty./Amt. is to be allotted to L1 and L2,L3..etc. are

invited for price matching with L1. After completion of price matching

process, proportionate part of tender may issue to L2,L3….etc. Failing

in this matter rest proportionate part of tender Qty./Amt. may issue to

L1 after receiving performance from SDO

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will

prevail. If there is discrepancy between the unit price and the total price

which is obtained by multiplying the unit price and quantity, or between sub-

total and the total price, the unit or sub-total price shall prevail, and the total

price shall be corrected. In case of discrepancy between sub-total price

obtained by adding various prices in the schedule and the sub-total price

indicated for that particular schedule, the sub-total obtained by addition of

various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of

the prices arrived at from various schedules, identified for that purposes, in

the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the

successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive

bidder offering the lowest evaluated bid in conformity with

requirements of these specifications and documents and PGVCL shall be

the sole judge in this regard and subject to the provisions of these

instructions to bidders and other terms and conditions detailed out in

these documents and specifications. A responsive bid is one which

accepts all terms and conditions of these specifications and documents

without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more

parties in line with the terms and conditions specified in the

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Savarkundla Division office may ask

bidder to submit required documents other than mentioned in section I Point

no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this

Tender consist ________ Days. The commencement date of Order shall be Date

of issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy_______

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge

and belief. If any information found to be concealed, suppressed or incorrect at later

date, our tender shall be liable to rejected and our company debarred from executing

any business with PGVCL.

Sign & Stamp of the Bidder

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual

Cable/Conductor length. Cable length must be measured before laying. Cable

joints are to be done as per requirement only and length of cable must be utilized

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads,

sewers, drains, pipes, cables, structures, places and things shall be reasonably

secured against risk of injury and shall be carried out to the satisfaction of the

authorities concerned. However, if any, damages to existing services made,

Contractor shall arrange and pay for any necessary repair, to make good the

4. When the excavation of the trenches has been accurately executed, the

contractor shall inform engineer in-charge for approval. Lying of cables shall not

be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes

having _both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner diameter,

1000 mm long and well cured and good quality; Sand from river bed, HDPE Pipes,

GI Pipes and sundries material if any (As per Schedule B) are to be supplied by

Bidder at his own Cost. All such material must be approved from concerned

Engineer-in-charge before utilization and it must be ISI marked where ever

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling

in Trench must be done as mentioned in Schedule B. Megger test of Cable must be

taken in presence of Engineer-in-charge before laying and Bidder has to maintain

separate Records duly signed by Engineer-in-Charge for each results. After laying

the Cable in trench it is to be covered with half round pipe of RCC as prescribed

in Schedule B and approved sample. Each Half round Pipe must be marked with

“PGVCL” with solid Red Colour on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay

Cable in the stretch on small pulleys kept in the Trench so that it can be

prevented from any scratches on Cable. Drum must be fixed on Drum Machine

while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand.

Leveling with Road is to be done after complete sand filling. No any stones or any

other debris are to be utilized in filling of Trench. The contractor shall dispose of

surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also

be laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS

GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about

300 mm To 450 mm depth from ground level along the route of cable.

Sign & Stamp of the Bidder

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge

and then laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the

asphalt is to be done instructions of concerned Engineer-in-Charge with prior

approval and work is to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type

test certificate not older than Seven years and as per relevant IS 13573:2011 with

latest amendment if any along with sample before installation of cable kit at

concern Division office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must

have all the modernized equipment i.e. Erath Cracker JCB etc. to execute the

required Trench. Such area must be certified by a formation of Committee at

Division Level headed by Executive Engineer and to be executed in presence of

Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications

in Schedule B The marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and

requirements) between two markers. It shall also be put at bends, curves, road

crossing, Cable Joints etc. of cable route as per requirement over and above

specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and

Risk after successful completion and Execution of work. Otherwise Recovery will

be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing

must be carried out with help of Voltage Surge Testing Kit as per IE Act by

applying 22 KV for continuous Five Minutes and Cable must hold the satisfactory

Results. Bidder must have such testing facility. Following Pre commissioned Tests

are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV

DC for one minute between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the

e) Continuity & Phase confirmation

Sign & Stamp of the Bidder

17. During the Execution if any deficit found in allotted material OR in case of any

theft of PGVCL allotted material, then PGVCL will recover the cost of such

material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative

of Bidder who is in knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility

necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of

any dispute and holds the power to decide the final verdict.

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for this

24. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will

be provided as per availability or convenience of the PGVCL which shall be

acceptable to the contractor & contractor shall try to complete the work in

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at

Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and

PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual

Conductor length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of

Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards.

The Coal and Salt composition must be followed as per rules. The Earth Pit must

be kept at a distance mentioned in Standard form the Pole. Earth Pit must be as

4. Concreting of Poles/Guys are to be carried out as per site situation and as per

instructions of Engineer –In-Charge.

5. Construction of Transformer Structure must be as per standard with all required

accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

Sign & Stamp of the Bidder

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision

officers has to submit the proposal to the division office with all justification

before commencement of work. Committee of Executive Engineer, DE Tech of

Division office has to verify the submitted proposal and decide whether

concreting is required or not. After the approval of committee work of concreting

should be process as per specification attached herewith.

10. Bidder must have records of each work carried out with every material inventory

and account thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted with

Inventory sheet within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge

14. Bidder must have proper pole accounting for the work carried out by him. He

must have the location details from where the poles are lifted and where these

poles are utilized for each work. A separate Register is to be maintained by him

and details are required to be submitted with Inventory and Sketch submission.

15. Necessary shutdown for connection/jumper of newly erected line with existing

network will be provided as per availability or convenience of the PGVCL which

shall be acceptable to the contractor & contractor shall try to complete the

work in minimum time.

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his

Labour, by him, and required regulations of Safety will be followed while

carrying out the line erection work.

17. The Work for the erection of of Poles, Guys, Earthing, Transformer and

Concreting, Stringing and Guarding must be done as per attached Specifications

18. The material which is dismantled from site during the execution of work must be

credited to respective Divisional stores immediately after completion of work

with complete inventory and measurement details and length to weigh

conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action

will be initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final

Authority to take any Decision.

Sign & Stamp of the Bidder

General Instructions tothe successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful

Bidders indicating the quantity allocated to them and the security deposit amount

to be deposited by them with PGVCL. Short listed Bidders will be required to

deposit the requisite security deposit within 15 days from issuance of LOI/LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 thenwill be payable by

Demand Draft (DD) OR Banker’s Cheque OR Bank Guarantee (BG)from

Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 /

DMO dated 01.04.15 will be acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company Ltd.

payable at Amreli or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time

only.Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security

deposit within 15 days from the date of issuance of LOA of an amount

equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear

one time validity till the completion of awarded work of this work order.Bank

Guarantee for interim period will not be allowed. Security Deposit shall be

suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA for the additional order

2.7 In the event of failure to carry out work offered by successful Bidders and as

accepted by them while receiving the order within given time period, will

lead to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at least

TWO years or the time duration as may be decided by the Managing Director,

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit

then the letter of intent will stand cancelled. EMD amount will be forfeited in

favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

Sign & Stamp of the Bidder

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the

receipt of LOI/LOA, on Stamp Paper of Rs 100/-as per Company’s rules in the

prescribed form of the P.G.V.C.L. attached with this Tender. The cost Rs.100.00

of the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work,entire material will be issued by

PGVCL. Any other related material required to carry out work mentioned in

Schedule A is to be brought by Bidder. No any extra cost will be paid towards such

5. Successful Bidder has to follow all the rules and Regulations of Work Safety.

Required tools and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also

responsible to any type damages to any property and any kind fatal/non-fatal

accidents to anybody during the execution of work. Insurance of all workers is

compulsory, who are involved in Execution of Tendered work. There will be no

any financial liabilities of PGVCL for damage charges paid such way.Copy of valid

Labour Insurance Policy in the name of bidder is to be submitted with Tender

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If

concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST with cess as

applicableand other taxes in force at that timewill be levied on delayed portion

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of

LOA. Security Deposit (In form of DD/BG) and Insurance Policy is also to be

submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a

month after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and

cost of stamp paper is to be borne by Bidder. Solvency Certificate is to be

submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work,

and work to be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to

be duly certified also.

15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle

Labour arises, due to want of any materials or any othersituations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificatesunder whom the similar kind

of Tender work has been executed. Such Certificates must not older than

Years from Date of submission of the Bid. Such Certificate must be duly signed

by Cadre Executive Engineers and above only.

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in

force in India, including any such laws passed or made or coming into force during

the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be

specified here after, or rates fixed under the Minimum Wages Act, whichever is

higher. The wages of every contract labour employed by him under this contract

shall be paid by him before the expiry of 7th day of the month irrespective of

which the wages are payable i.e. wages of a last month have to be paid by him in

the first week of the next month). The contractor shall have to make wages to

his workers through bank only. The agency shall have to submit the copy of a

letter given to the Bank advising for crediting wages in individual account of the

workmen along with photocopy of the cheque showing total payment to be made

to all such workmen whose accounts are operated in that branch. (If there is

more than one Branch, the agency will have to submit separately for each

2.2 The successful bidder shall give his telephone number and address to the

company so that in case of labour trouble etc. the contractor can be contacted.

The contractor shall arrange to have his office outside the factory premises and

the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to

5. Identity cards as prescribed under the factories Act/Shops and establishment Act

(As the case may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract

labour (regulation and abolition) Act for employing necessary manpower required

by them. In absence of such license, the contract shall be liable to be terminated

without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and

keep the PGVCL indemnified in respect thereof. Some of the major liabilities

under various labour and industrial laws which the Contractor shall comply with

below conditions.

7.1 Payment of contribution by way of employer's contribution towards

provident fund, administrative charges etc. at the rates made applicable

from time to time by the Government of India / Government of Gujarat or

other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate

with the office of the commissioner of labour as per the Contract Labour

(Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number of

Sign & Stamp of the Bidder

7.4 Paid leave facility and wages as per the provision of the Factories Act at the

rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per

industrial Dispute Act. Any payment to the Contractor's employee arising out of

any claim of disputes under the Industrial Dispute Act 1947 or any other labour

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower

deployed or any government Contractor under any of the provisions of the

Minimum wages act, Payments of wages Act, Employee's compensation Act,

Contract Labour regulation abolition Act, Employee provident fund or any other

law due to act of omission of the Contractor, the PGVCL may make such

payment and shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such

amount as may be necessary to cause of observe, or for non-observance of the

provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/

including amendments. If any, on the part of the Contractor, the PGVCL shall

have the right to deduct any money due to the successful bidder under this

contract or any other contract with the PGVCL including his amount of security

deposit for adjusting the payment. The PGVCL shall also have right to recover

from the Contractor any sum required or estimated to be required for making

good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation

fund and under the liabilities insurance. The Contractor will arrange insurance

policies for arranging payment to his staff injured / met with accident (Fatal /

nonfatal) on duty of sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers / staff

engaged as per existing rules. Contractor will not make any such payment to the

Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

Sign & Stamp of the Bidder

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition

to other liabilities prescribed under the various labour laws, in force

from time to time, from statutory authorities like GOI-GOG, which the

Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful

bidder should submit the details of their labourer such as a full name, address

and age with proof and subsequently changes of workers details are submitted

11. The successful bidder shall employ adequate number of an experienced staff at

site for daily supervision and for maintenance of various register and records

required under the law and contract. No payment for supervision shall be

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,

Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or

regulations that have to be observed by the contractor for carrying out the

13. The contract will be governed by the company as per works terms & conditions

of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and abolition) Act for employing necessary manpower required by

him. In the absence of such a license, the contract shall be liable to be

terminated without assigning any reason thereof. Contractor should also

employ qualified and experiences persons as per requirement of Electricity Act

and rules for carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act,

Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to act

of omission of the Contractor, PGVCL may make such payment and shall

recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family Pension

Scheme in respect of each concerned employee The contractor's contribution

and the workers’ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from

time to time and deposited by the contractor with Regional Provident Fund

Commissioner, Rajkot.

Sign & Stamp of the Bidder

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees

who are members of the Provident Fund as the contribution to the Deposit

Linked Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labour shall be provided by the Contractor to his, workers. He shall

maintain Leave Records, Leave Cards for individual labourer which shall be duly

verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the

performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as

per rates fixed under the Minimum Wages Act. The wages of every Contract

Labour employed by him under this contract shall also be paid by him before

the expiry of 7th day from the last day of the month in respect of which the

wages are payable (i.e. wages of a month have to be paid by him in the first

week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL,

so that, in case of labour trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office within working area and the

contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered. The

attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be

ensured that all the contract labourers are covered under the provident fund

scheme and employees’ pension scheme and their contributions are remitted

regularly to the concerned RPFC. The photo copies of the Chelan in this regard

should be collected from the concerned contractor and kept in the file of the

concern contractor.

Sign & Stamp of the Bidder

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed

out in Clauses titled Insurance Bidder’s attention is specifically invited to these

clauses. Bid price shall include all the costs in fulfilling all the insurance

liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all

insurance as may be pertinent to the Works and obligatory in terms of law to

protect his interest and interests of the PGVCL against all perils detailed herein.

The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the PGVCL. However,

irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of

Contractor alone. The Contractor’s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to

be taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance

Company or Companies and shall be responsible in regard to maintenance of all

insurance covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation,

storage, erection, putting in to satisfactory operation and all activities to be

performed till the successful completion of commissioning of the equipment

shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss

by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide

the PGVCL with copy of all insurance policies and documents taken out by

him in pursuance of the Contract. Such copies of documents shall be

submitted to the PGVCL immediately after such insurance coverage. The

Contractor shall also inform the PGVCL in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in

24. The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot

and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to

cover the replacement/reinstatement cost of the equipment for all risks up to

and including delivery of goods and other costs till the equipment is delivered at

Site. The insurance policies to be taken should be on replacement value basis

and/or incorporating escalation clause. Notwithstanding the extent of insurance

cover and the amount of claim available from the underwriters, the Contractor

shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project

Sign & Stamp of the Bidder

25. All costs on account of insurance liabilities covered under the Contract will be

on Contractor’s account and will be included in Contract Price, However, the

PGVCL may from time to time, during the pendency of the Contract, ask the

Contractor in writing to limit the insurance coverage, risks and in such a case,

the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premium amount. The Contractor,

while arranging the insurance shall ensure to obtain all discounts on premium

which may be available for higher volume or for reason of financing

arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements

for the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in

special case, if any.

28. The successful bidder has to engage required strength of skilled persons for

execution of work and proper supervisor to avoid complication and unnecessary

delay to complete work timely. The successful bidder will be solely responsible

for labour claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of

similar nature completed by him satisfactorily within the time limit in PGVCL

will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of

the “Tender and contract” for works as applicable and in case of any default

there to the PGVCL Company shall forfeit the S.D. or any other action as may

be decided by Superintending/Executive Engineer _____________

Circle/Division.

31. The successful bidder will certify that he has complied with the provisions

of Industrial & Labour Laws including PF Act, ESI Act etc. as may be

applicable. Copy of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works

contract. The Booklet will be available in the concerned office in any working

days. In the event of placing order, the successful bidder will be bound to the

terms & conditions of the booklet. All the usual terms and conditions of the

Company though the same might have not been mentioned in this specification

or contractor booklet will applicable to this contract, and the decision of the

Executive Engineer, _________ Division shall be binding on the Contractor.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)

Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the

rate of GST and Cess is not mentioned clearly unless the bidder has opted for

Composition Scheme under GST Act, which should be clearly indicated in the price

bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of

4. If the Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the

tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount

towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor

has opted for Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by

the supplier / contractor on account of GST charged from the company; such

refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid/short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL’s statutory variation clause shall apply.

Sign & Stamp of the Bidder

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due

to inclusion of any other additional item of their inputs / input services under the

ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date

of submission of the offer, the same should be passed on to COMPANY and you

should inform such changes to COMPANY from time to time.PGVCL’s GST

Registration No.is 24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully

assessed against the PGVCL or the Contractor in pursuance of the Contract. In

addition the Contractor shall be responsible for payment of all Indian duties, levies

and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate

will be issued to the contractor, however added as contractor has to submit

separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to

pay the same to the respective Govt. Department. Tax will be deducted as per

applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST

TDS, welfare cess or any other taxes applicable time to time etc. All other

statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place

within the contract period will not be considered except GST. No statutory

variation will be given for this work except GST. However, if any decrease

takes place within/after the contractual delivery date, the advantage will have

to be passed on to PGVCL.

12. The Contractor shall be fully responsible for deducting the P.F. of the

employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all

losses, expenses or claims arising in connection with the death of or injury to

any person employed of the Contractor or his subcontractors for the purposes

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the

papers, drawings, etc. attached & if has any doubt as to the meaning of any

portion of any condition / specification, etc. he shall before signing the

contract submit the particulars thereof to PGVCL in order that such doubts are

1.2 The successful bidder shall not, without the consent in writing of PGVCL,

transfer, assign or sublet the work under this contract or any substantial part

thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the

Engineer In Charge as per actual requirement and should be completed within

the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop

the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut down

the Bidder shall not be paid for the work as so cut down, but in neither case

shall be paid any compensation what so ever for the loss or profit which he

might have made if he had been allowed to complete all the work included in

1.5 Notices, Statements and other communications sent by PGVCL through

registered post or telegram or telex or any other way of communication to the

successful bidder at his specified address shall be deemed to have been

delivered to the successful Bidder. The work shall be carried out by the

successful bidder with prior approval of PGVCL. Work carried out without

PGVCL’s approval shall not be accepted and the PGVCL shall have right to

reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or

injury to any person employed by the successful bidder or his subcontractors

for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment

during transit due to improper or inadequate packing, handling, loading and

unloading. The cases containing easily damageable material shall be very

carefully handled. Adequate protection must be provided for outdoor storage

at site in tropical humid climate, wherever necessary. The successful bidder

without any extra cost shall supply any material found short inside intact store

1.7 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within

two days’ notice given in writing to the successful bidder and if he fails to

comply with the notice, then in such a case PGVCL shall be at liberty to get the

work or any part of it, executed through any other agency/Bidder in the

manner and on the terms it thinks proper. If the cost of executing the work as

aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to

make good the deficiency, PGVCL may recover it from the Bidder in any lawful

Sign & Stamp of the Bidder

1.8 PGVCL shall have at all reasonable time access to the works being carried out

by the Bidder under this contract and stores where material issued by PGVCL is

stored. All the works shall be carried out by the Bidder to the satisfaction of

1.9 The quantities mentioned in the accompanying schedule B are only

approximate same may decrease or increase. The PGVCL reserves the right for

revising or omitting any of the quantities. The actual work executed by the

successful bidder will be calculated at the rate given in the contract schedule

of the rates binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be

applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In

Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact

our Engineer In Charge as well as Division Office, ____________ daily for the

availability of materials required for this work, failing to which this work order

shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of

material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer AmreliDivision-

1 shall be unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of

guaranteed period if any.

1.18 All legal complication of disputes is subject to Amreli jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered

value will have to be produced by the contractor and party has to submit

attested copy of solvency certificate to the company before commencing of

1.20 The successful bidder will be solely responsible for any accident/damage either

to equipment or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the

1.22 The successful bidder will have to make his own arrangement for required all

kinds of tools, tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill.

The assessment of which will be done by Engineer In Charge in consultation

with division office, and his sole discretion and his decision shall be binding to

the successful bidder and shall be considered as final and unchallengeable.

Sign & Stamp of the Bidder

1.24 The successful bidder will have to give indemnity bond to PGVCL against any

possible claim of compensation for damage to Contractor’s equipment or staff

or any of third parties during the execution of work as per attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in

Schedule-B of contract awarded to him, as per directive and instruction of

Engineer In Charge. If he fails to do so entire work will be carried out at the risk

and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution of work.

1.27 Specification in any items mentioned in tender are subject to change without

any prior notice and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules

of all relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful

bidder has to deploy adequate man power, material, tools etc. well in advance

and has to complete the entire work during this specific outage period only,

failing to which Company shall be at liable to deduct the amount of revenue

loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have

been specifically mentioned in the specification / Schedule etc. but are

essential for completion of work. The contractor will not be eligible for any

extra payment in respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall

be made from you, on the basis of prices of the materials (prevailing on the

date of settlement of materials account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised

and latest provision under I.E. Rule Act made there under and as per instruction

of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same

day and to be preserved in safe custody failing to which PGVCL shall initiate

Police action. Similarly as per instruction of Engineer In Charge, you have to

credit the material at PGVCL store without any loss of time failing to which

PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s

responsibility and appropriate amount (in term of Rupees) as decided by

Executive Engineer, Amreli Division-1shall be recovered from successful

bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the

1.37 The contractor has to follow all labour laws, safety rules and regulations. The

PGVCL does not take any responsibility in case of accident or injury to the

workers. The safety, security of men, materials and equipment shall be sole

responsibility of the contractor.

Sign & Stamp of the Bidder

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules

etc. and that of local body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra

amount towards any type of claim except for the description indicated in

Schedule –A. The party has to carry out all other additional required activities /

work as directed by Engineer In Charge which is not mentioned in Schedule but

required to be completed as per the site condition and for this work no extra

payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and

experience who could supervise the execution of work throughout. He should

always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of

material during transit or erection after the materials issued from the stores

till the completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will

be responsible. If there is any compensation to be paid in respect of

“WORKMAN” Compensation Act or any other statutory provisions, the same will

be paid by contractor directly. If he thinks fit, he may take necessary

insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement

etc. as early as possible and he shall fulfil the entire requirement which is

necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he

feels that the rate quoted by the contractor for the item is abnormally high

when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time

and it will be his sole responsibility to execute and complete this work as per

the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor

has to ensure safe shifting and erection of all accessories/equipment as per

standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of

completing the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to

the line and Electrical Equipment until the successful completion as defined

elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

Sign & Stamp of the Bidder

1.51 The law applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising under the

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted

firm price basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of

the PGVCL, for the complete works covered under these specifications and

If more than one party is to be considered for placement of order, they willhave to

match their end cost with end cost of L-1 technically acceptable bidder. PGVCL

(tender Inviting Authority) may go to the L-2, L-3 and so on depending upon the

requirement. If PGVCL (tender Inviting Authority) feels that there is lack of serious

competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate

with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final and

binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular

who have confirmed /fulfilled pre eligibility criteria, as mentioned in Section

1 Sr. No. 2 , will only be considered for price evaluation. PGVCL will not

consider the, price bid of any contractor who does not confirm / fulfil the

eligibility criteria as mentioned in Section 1 Sr. No

3.1.1 While placing the order, the quantity distribution to each new

contractors / new firms shall be restricted up to 30 % of the tender

amount/Qty. for all such new bidders provided the price of New

contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only

after full filing experience criteria as mentioned in Bidders qualifying

criteria as per point no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price

of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular

contractor is very high, the above condition no. 2.11 shall be suitably

relaxed by PGVCL. L-1 regular contractor however will get heavy

weight age in order placement.

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new

contractors / new firms, Section 1 Sr. No. 2, shall be restricted up to

% of the tender amount/Qty. for all such new bidders provided the

price of new contractor is lower than the regular/experienced

contractor. New contractor / new firm will be considered as a regular

contractor only after full filing experience criteria as mentioned in

Bidders qualifying criteria as per point no. 2 in Section I.

Sign & Stamp of the Bidder

3.2.2 The new contractor will be asked to match the L-1 prices of the new

contractor only and the Regular contractor has to match the L-1 price

of the Regular/experienced contractor only.But if there are no Regular

contractor OR if the rate of Regular contractor is very high, the above

condition no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular

contractor however will get heavy weight age in order placement. The

Contractors who have confirmed /fulfilled pre eligibility criteria will

only be considered for price evaluation. PGVCL will not consider the

price bid of any contractor who does not confirm / fulfil the eligibility

criteria. L-1 regular contractor however will get heavy weight age in

order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each

concerned Divisions under above locations. The planning for each location has to be

prepared in consultation of the Deputy Engineer of the concerned Sub Division under

whose control the work is allocated. The work must be carried out under Supervision of

concerned S/dn Head or Authorized Staff appointed by SDO.

5.ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store

Centres of PGVCL jurisdiction and successful bidder has to take delivery from these

stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all

materials at any stage during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe

custody of all the stored materials at his own cost. Material which is to be allotted

by PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk from

PGVCL’s respective Stores. PGVCL must have access to such Store/s at any time of

Day thought the contractual period and Contractor will cooperate for verification of

such store/s and Inventory accounting. Failing to which actions may be initiated

after issuance of required Notice to the Contractor. Store address/s is to be

mentioned in the “General information about the Bidder” under Section I of this

7.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of

all materials, equipment and works from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contractor to arrange for

security till the works are finally taken over by the PGVCL

Sign & Stamp of the Bidder

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to

the extent of 100 % cost of materials, which are required to complete the work.

Contractor shall have to take comprehensive insurance policy equivalent to the Order

Value against any loss, damage, theft, pilferage, fire etc. for the complete period of

storage, erection and commissioning up to the time of taking over by PGVCL. The

Contractor shall deal directly and pursue the claim with the Insurance Company and

shall be responsible in regard to maintenance of all insurance coverage as well as for

settlement of claim. The proof of insurance policy taken by the successful Contractor

shall be furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A.

Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be

responsible to lodge, pursue and settle all the claims with the Insurance Company for

all items, materials and the PGVCL shall be kept informed about it. Contractor shall

replace the lost / damaged materials / items promptly irrespective of the settlement

of the claims by underwriter and ensure that the work progress is as per agreed

schedule. The loss, if any, such replacement will have to be borne by the Contractor

and PGVCL will not entertain any claim / representation in this regard. However it will

be contractor's responsibility to insure the entire project is taken over by the PGVCL.

8. Account of material issued:

8.1 The successful bidder shall have to maintain accurate day to day item wise

account of use of issued materials which shall be got checked from time to

time by the Engineer In Charge of the Company. The contractor will be

responsible for custody and preserving the issued materials till the work is

hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily

details of material receipt and utilization, progress of work etc. This register

shall be checked and signed by Engineer In Charge/Deputy /Executive

Engineer,of respective Sdn/Division during the site visit as per requirement and

exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus

materials issued by the PGVCL shall be returned by you to the respective

divisional /Regional stores only at contractor’s cost.Such Material Shall not be

credited in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to

complete the ordered work within ____ Days from the Date of issue of

9.2Time limit of each sub work order should not be maximum up to 60 Days.

8.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either

due to heavy rains or other reasonable causes, such facts should be

immediately brought to notice of the Engineer In Charge. If the reasons for

stopping the work are genuine the Engineer In Charge may ask the successful

bidder to start the work again as per condition. The period of such stoppage

will not be considered as a part of working days moreover the successful

bidder cannot claim compensation for such stoppage.

Sign & Stamp of the Bidder

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to

Engineer In Charge and Executive Engineer____________. If found that the work

is unsatisfactory or not progressing as per schedule then any action would be

taken by the PGVCL as may deemed fit to see that work is completed at the

risk and cost of contractor. The completion time allowed for each Sub work

Order shall be strictly observed.

9. Time limit extension will be given, as per Clause No. 12of this section,if

material is not supplied in time and in any case of objection not cleared in

time. But if materials given in time and there is no any objection, then no time

limit extension will be granted and penalty with applicable GST with Cess will

be imposed as per rules.

11 CHANGE OF QUANTITY:

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or

decrease the quantities of items under the Contract but without any change in

unit price or other terms & conditions. Such variations unless otherwise specified

in the accompanying GCC and/or Technical Specifications, shall not be subjected

to any limitation for the individual items but the total variations in all such items

under the Contract shall be limited to the extent of 30% (Thirty Percent) of the

contract price by way of suitable amendment to the contract.

11.2 The Contract price shall accordingly be adjusted based on the unit rates available

in the Contract for the change in quantities as above. The base unit rates, as

identified in the Contract shall however remain constant during the currency of

the Contract, In case the unit rates are not available for the change in quantity,

the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on thetime limit of Sub Work Orders. If the work

is not completed within the scheduled period as prescribed in Sub Work

Order, penalty with GST and cess as applicable at the rate of 0.5 % per week

or part thereof on delayed portion subject to maximum up to 10 % of the sub

work order Valuewith GST and cess as per applicable rate. This will be

deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with the

PGVCL. For Penalty calculations or Time limit Extension, following points are

to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on

which the first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by

Store In-charge/Store Keeper must be taken against the particular item by

the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective

store every fortnight and no stock material details are to be submitted to

respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents

produced by Contractor.

Sign & Stamp of the Bidder

12.6 Time limit Extension must be given as per F & A Letter No.

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be

submitted by contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating OR

Braking the Safety rules and Regulations, then Engineer-in-Charge will serve

the warning Notice on first Instance. On second Instance the amount of

Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever is high) with

GST and cess. Even If after above two instances, still Contractor found

breaking of Safety Rules and Regulations then Procedures for Stop

dealingmust be initiated against him as per rules and regulations.

13. Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual

execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following

• Measurement Report of each site by PGVCL authorized inspection Officer (not

below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is

• Copy of Insurance Policy against the Material equivalent to the Order Value as

per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from

the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works

otherwise only final bill shall be paid.

13.3 The time limit for the work may be reduced and contractor should make all

his efforts to complete the work within stipulated time limit as may be given

by the Engineer In Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties

14.1 War and other hostilities, (whether war be declared or not), invasion, act

of foreign enemies, mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel

or from any nuclear waste from the combustion of nuclear fuel,

radioactive toxic explosive, or other hazardous properties of any explosive

nuclear assembly or nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to employees

of the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of such

obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

Sign & Stamp of the Bidder

14.6 If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall

promptly notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavour to continue to perform his obligations under

the Contract so far as reasonably practicable. The Contractor shall notify

the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason

thereof, having been granted an extension of Time for Completion of the

Works, either party shall be entitled to serve upon the other, 30 days’

notice to terminate the Contract. If at the expiry of the period of 30 days

Force Majeure shall continue, the Contract shall terminate.

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all

works connected with line having been completed correctly as per Indian

Electricity Rules & procedure. Any extra cost involved due to incompleteness of

work or bad workmanship found out subsequently shall be set right with and by

you at your own cost.

16 HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other

electrical equipment the entire newly created network is to be handed

over to the concern Deputy Engineer of PGVCL. The handing over note

covering the details of all the materials used and total work executed

must be signed jointly by the bidder and PGVCL Engineer. Copy of handing

over note must be attached along with bill.

16.2 The contractor shall arrange to hand over the complete work immediately

on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by

contractor due to non-availability of particular item/material for long period of

time and TLE cannot be approved for that work beyond certain time limit Or such

item if not required to be installed at particular location, then Recovery is to be

made as mentioned below for not carrying out that work from SWO issued for

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

Sign & Stamp of the Bidder

18 CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he proposes

to follow in the performance of the Works during various phases as detailed in

relevant clause of the General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be

followed for the execution of the Contract. PGVCL reserve the right to inspect

the work at any stage of contract i.e. during the execution and after the

execution of work.

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought

out items (if any) are being supplied. Such details shall be accompanied by

their list of previous supplies made performance reports etc. However, in case

of orders are placed, specific approval shall be obtained from the PGVCL for

the vendor supplied materials. The quality assurance program shall be

furnished for each material separately for approval.

19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating,

frauds, irregularities, malpractice, etc. the Managing Director PGVCL reserves

the right to cancel the order without giving reasons thereof and forfeit the

security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default. The PGVCL shall in such an event give fifteen (15) days’ notice in

writing to the Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall

discontinue the work on the date and to the extent specified in the notice,

make all reasonable efforts to obtain cancellation of all orders and Contracts to

the extent they are related to the work terminated and terms satisfactory to

the PGVCL, stop all further sub-contracting or purchasing activity related to

the work terminated, and assist PGVCL in maintenance, protection, and

disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time

of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or

the proprietor dies and if the Contractor is a partnership concern and one of

the partners dies then unless the PGVCL is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be

entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account

of the cancellation of the Contract. The decision of the PGVCL that the legal

representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the

Sign & Stamp of the Bidder

Contract shall be final and binding on the parties. In the event of such

cancellation the PGVCLshall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor and/or

the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and

Bidder, in connection with this agreement except as to matters, the decision

for which has been specifically provided, either party may forthwith give to

the other notice in writing of existence of such questions, dispute, difference

and the same shall be referred to the sole arbitration of a person nominated by

Managing Director, PGVCL. This reference shall be governed by Indian

Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the

parties. Work under the agreement shall continue during the arbitration

proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of PGVCL and shall not be

used for any other purpose, except for the execution of the contract. All rights

related to the technical specifications, drawings and records are reserved by

PGVCL only and no part or partial should be reproduced, copied or alter without

prior permission to PGVCL in writing. In the event of the breach of this provision,

PGVCL can claim the damages caused by such events.

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work

Order after the same is issued by the Company within the validity

period and as per agreed terms and conditions

22.4 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

22.5 Has failed to provide suitable expertise for the work as per

prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents

within time schedule / as per Company's time limit, as mentioned

in the LOA, if the Letter of Acceptance (LOA) is placed subject to

submission of type reports / documents to the firm.

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorised disposed of materials/ documents/ drawings/ tools

or plants or equipment supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud,

canvassing and pilferage

22.10 Has unauthorised obtained official company information or copies

of documents, in relation to the Tender/Contract

Sign & Stamp of the Bidder

22.11 Has failed to follow the stipulated mode of communication, if

specified by the tendering authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company makes

it undesirable to deal with the Firm, and

22.13 In case the State Government directs the Company to place a firm

in stop dealing/ banned for business dealing/ blacklisting

22.14 The firm, stop deal and/or banned for business dealing and/ or

blacklist by GUVNL or any subsidiary Companies of GUVNL shall be

considered as a stop deal and/ or banned for business dealing

and/ or blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned

forbusiness dealing are as below:

23.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop

deal/ banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the

firm appears in the list of Stop dealing / Banned for business dealing in

any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director

of the firm is put on Stop dealing/ Banned for business dealing by

GUVNL or any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will

be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Preliminary / Technical

(ii) After opening Technical bid but before opening the price bid, the

price bid of the Firm should not be opened and the bid submitted

by the Firm will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored

and will not be further evaluated. The Firm will not be considered

for issue of order even if its price is the lowest. In this situation,

the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be

returned after obtaining confirmation from GUVNL and its other

subsidiary Companies that there are no outstanding dues

recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm

should be allowed to complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or

any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

Sign & Stamp of the Bidder

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific

and when a Firm is put on Stop dealing/ Banned for business dealing,

all the manufacturing works of the Firm shall be on Stop dealing/

Banned for business dealing for GUVNL and its Subsidiary Companies &

for all Services of the Firm.

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall

also be considered to be on Stop Dealing/ Banned for business dealing.

23.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in

respect of any specific Service from any Contractor for that Company

24. Every bidder should, at the time of submission of bid, give a declaration as per

Annexure VI attached with this Tender, that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned for

business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the

Court under whose jurisdiction the place from which Tender/Acceptance if

Tender is issued, is situated i.e. respective Location’s Court.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Item Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o

HT LT Line and Transformers

and Maintenance

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Ref. & Work

Sr. Details of order

address, phone, Work Description date of Order

fax and name of the order Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached

with this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Ref. & Work completion with

Sr. full address,

Work Description date of Order Certification of

No. phone, fax and

the order Value Order issuing

name of contact

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified

below in this sheet. If there are no deviations offered, it should be clearly mentioned on this

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped

for each quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed

by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Name of the Results

Sr. No Report No. & out at (Name Designation of test Of the

Date of Laboratory) Item / Equipment Conducted Tests.

Sign & Stamp of the Bidder

List of Performance Certificate:

Sr. Name of the Authority by Reference No. &

Details of items

No. whom certificate is issued Date

Sign & Stamp of the Bidder

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five

Sr. Type Of Accident Brief Reason for

Fatal/Nonfatal Affected

No. (Electrical/Mechanical) the Accident

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

of M/s_____________________________________________ hereby declare we will

provide ______ nos of labours to carry out this tenders scope of work. We are having

Labour Insurance Policy No.____________________ for ________ nos. of our labours. We

declare that, as mention below table, we are having following safety gadgets of our own

and they all are in good condition.

Seal of the Firm Signature of the Tenderer with Designation

List of Safety Gadgets Owned by Bidder

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm)

having their registered office at _____________________________________ (Address of the

firms Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the tender

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid

till _________ (Mention here date of validity of this Guarantee which will be 5 (FIVE) months

beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer

along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________

and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing

from the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company

Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has been

accepted by the Paschim Gujarat Vij Company Ltd. would constitute a default on the part of

the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or

agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee

can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in force

till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee),

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory

Address of the Bank with Branch Code, with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim Gujarat Vij

Company Ltd. on behalf of M/s. _________________________________________________who

have entered into a contract for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________

and shall not be terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alterations

made, given conceded or agreed, with or without our knowledge or consent, by or between

parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or

agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee

can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee

shall remain in force until ____________________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______

(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall

be forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year between the

Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to

as “the Contractor “which expression shall unless excluded by or repugnant to the context

included its successors or permit assigns) of the one part and the Paschim Gujarat Vij

Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off Nanamava Road,

Rajkot, 360004 (hereinafter called “The Company” which expression shall unless excluded by

or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the

Company’s LOA No. ____________________, Dated ___________, hereinafter called “The

works and more particularly desorbed enumerated or referred to in the specifications, terms

other letters and schedule of price which for the purpose of identification have been signed

by The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on behalf of

the Company, a list where of is made out in the schedule here under written and all of which

said documents are deemed to form part of this contract and include in the expression “The

works “wherever herein used, upon the terms and subject to the conditions hereinafter

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein of therefore respectively or are reasonable

necessary for the completion of the works as mentioned and at the time in the manner

and subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the

works agreed to by the contractors as aforesaid the company both hereby covenant

with the contractor to pay all the claims of money as and when they become due and

payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to

and without prejudice to the right of the company to enforce for delay and or any

other rights whatever including the right to reject and cancel on default or breach by

the contract of the conditions and the covenant as stipulated in the general conditions

specifications form Or tender schedule drawing etc. attached with the Company LOA

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Tender. On

violating or breaking the Safety Rules and Regulations, and if Supervisors/Labours are

found without Safety Gadgets, “The Company” reserves the right to take actions as

per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due

to reasons other than those mentioned under clause entitled ‘Contractor’s Default’.

The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the

Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the Company, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the Contract by

the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at

the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners

dies then unless “the Company” is satisfied that the legal representatives of the

individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the

Contract “the Company” shall be entitled to cancel the Contract as to its in completed

part without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Company that the

legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and

binding on the parties. In the event of such cancellation the Company shall not hold

the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable

to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or constructed to

mean and to effect or alter other terms and conditions of the contract and the contract so

altered or revised shall be and shall always be deemed to have been subject without

prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year

first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of _________________________________

A/T No. __________________________, dated _______________ and all future contract

that may be awarded to me in the next one year and in terms of the condition in clause 33 of

the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub-section (1) of section

12 of the said Act on behalf of me, to pay such amount of compensation on demand within

hours to the COMPANY that it might have to spend as legal and other incidental charges in

defending any suit or action arising out of the death of injuries in regard to compensation

paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the

death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed by

the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit or

action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the

COMPANY is required to defend such suit or action filed by the workers and or heirs against

the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant