Selection of an Architect cum Consultant for providing Comprehensive Architectural Service for Development of Tourism Bhawan at Gandhinagar, Gujarat

Documents prepared by the Agency to be the property of the Authority ..........................................................

Form 2: Format for Power of attorney (PoA) for Authorized Signatory .............................................................

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Key Information

Tender Inviting Authority Tourism Corporation of Gujarat Limited

Name of Project Request for Proposal (RFP) for Selection of an Architect cum Consultant for

Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Brief Scope Providing Comprehensive Architectural Services of International Standards by

providing, including but not limited to, the following:

• Preparation of site plan, concept plan, architectural design & drawings,

structural design & drawings with calculations, site development e.g.

roads, boundary wall, parking, security services, rainwater harvesting

& landscaping, plumbing, firefighting system, waste management

system, electrification, IT, HVAC, interior design, furniture, furnishing,

fittings and fixture etc.

• Preparation of Detailed Project Report duly supported by surveys and

investigations, detailed design & drawings, detailed bill of quantities

• Preparation of tender documents with detailed Bill of Quantities and

specifications, etc. and invite the tender on item rate basis.

• Provide periodic construction supervision, project management,

quality control and assurance during the implementation of works.

• Ensure that high quality construction is achieved, and all works are

executed in full compliance with the engineering design, technical

specifications and other stipulations of the contract documents and as

per applicable engineering standards within the specified time.

• Pre and post construction approvals / clearances from local authorities

and statutory bodies.

• Provide complete assistance towards obtaining “Green Building

Certification” – highest rating level, from internationally recognized

rating agencies

The estimated project cost is about Rs. 100.00 Cr and shall be spread over

an area of about 7,000 sq m. The implementation period (design and

construction) is estimated to be 2 years.

Project Duration 24 Months

Consortium Not Permitted

Tender Fee Rs. 5,000 (Rupees Five Thousand only)

Bid Security / Earnest Rs. 1.50 lakhs (Rupees One Lakh fifty thousand only)

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1. The Request for Proposal (RFP) is issued by Tourism Corporation of Gujarat Limited (TCGL) or the

2. The information contained in this RFP is selective and is subject to updating, expansion, revision and

amendment. It does not, and does not purport to, contain all the information that a Bidder may require. Neither

Authority nor any of their officers; employees nor any of its advisors / consultants undertakes to provide any

prospective bidder with access to any additional information or to update the information in this RFP or to

correct any inaccuracies therein which may become apparent. Each prospective bidder must conduct its own

analysis of the information contained in this RFP or to correct any inaccuracies therein that may this RFP and

is advised to carry out its own investigation into the proposed Project, the legislative and regulatory regime

which applies thereto and by and all matters pertinent to the proposed Project and to seek its own professional

advice on the legal, financial, regulatory and taxation consequences of entering into any agreement or

arrangement relating to the proposed Project.

3. This RFP is neither an agreement nor an offer by the Authority to the prospective Bidders or any other person.

The purpose of this RFP is to provide interested parties with information that may be useful to them in making

/ submitting their Bids (technical and financial bids) pursuant to this RFP. This RFP includes statements, which

reflect various assumptions and assessments arrived at by the Authority in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the information that each Bidder may

require. This RFP may not be appropriate for all persons, and it is not possible for the Authority, its employees

or advisors to consider the investment objectives, financial situation and particular needs of each Bidder who

reads or uses this RFP. The assumptions, assessments, statements and information contained in the Bidding

Documents, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its

own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments, statements and information contained in this RFP and obtain

independent advice from appropriate sources.

4. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which may depend

upon interpretation of law. The information given is not intended to be an exhaustive account of statutory

requirements and should not be regarded as a complete or authoritative statement of law. The Authority

accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed

5. The Authority, its employees and advisors make no representation or warranty and shall have no liability to

any person, including any applicant or Bidder under any law, statute, rules or regulations or tort, principles of

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or

be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy,

adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or

information contained therein or deemed to form part of this RFP or arising in any way for participation in this

6. The Authority also accepts no liability of any nature whether resulting from negligence or otherwise howsoever

caused arising from reliance of any Bidder upon the statements contained in this RFP.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

7. The Authority may in its absolute discretion prior to the Bid Due Date, but without being under any obligation

to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP at

any time during the Bidding Process.

8. The issue of this RFP does not imply that the Authority is bound to select a Bidder or to appoint the Selected

Bidder, as the case may be, for the Project and the Authority reserves the right to reject all or any of the Bidders

or Bids without assigning any reason whatsoever. Mere submission of a responsive Bid does not ensure

appointment of the bidder as Preferred / Selected Bidder.

9. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid

including but not limited to preparation, copying, postage, delivery fees, expenses associated with any

demonstrations or presentations which may be required by the Authority or any other costs incurred in

connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the Authority

shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred

by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

In the interpretation of this RFP, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any word or expression defined in the

singular has the corresponding meaning used in the plural and vice versa.

2. Reference to any gender includes the other genders;

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub-paragraph, Annex, Exhibit,

Attachment, Schedule, or Recital is a reference to a Clause, Sub-Clause, Paragraph, Subparagraph, Annex,

Exhibit, Attachment, Schedule or Recital of this RFP;

4. A reference to any agreement is a reference to that agreement and all annexes, attachments, exhibits,

schedules, appendices, and the like incorporated therein, as the same may be amended, modified,

supplemented, waived, varied, added to, substituted, replaced, renewed, or extended, from time to time, in

accordance with the terms thereof;

5. The terms “include” and “including” shall be deemed to be followed by the words “without limitation”, whether

or not so followed;

6. Any reference to a person shall include such person’s successors and permitted assigns;

7. A reference to a “writing” or “written” includes printing, typing, lithography and other means of reproducing

words in a visible form;

8. Any date or period set forth in this RFP shall be such date or period as may be extended pursuant to the terms

9. A reference to “month” shall mean a calendar month, a reference to “week” shall mean a calendar week and

a reference to “day” shall mean a calendar day, unless otherwise specified.

10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in this RFP mean and refer to

this RFP and not to any particular Article, Clause or Section of this RFP. The terms “Article”, “Clause”,

“Paragraph” and “Schedule” mean and refer to the Article, Clause, Paragraph and Schedule of this RFP so

11. In the case of any conflict, discrepancy or repugnancy between the provisions of the RFP documents,

provisions of the Agreement shall prevail over and supersede the provisions of other documents;

12. The descriptive headings of Articles and Sections are inserted solely for convenience of reference and are not

intended as complete or accurate descriptions of content thereof and shall not be used to interpret the

provisions of the Agreement; and

13. All capitalized words and expressions used in the RFP but not defined therein shall have the same meaning

as ascribed to them in the Agreement.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1. Information to Bidders

General Conditions

1.1.1 Bidders who wish to participate in online tender will have to procure / should have legally valid Digital

Certificate as per Information Technology Act - 2000 using which they can sign their electronic bids.

Bidders can procure the same from any of the license certifying Authority of India or can contact (n)code

solution-a division of GNFC Ltd., who are licensed Certifying Authority by Government of India.

1.1.2 In case Bidders need any clarifications or if training required to participate in online tenders, they can

contact (n)Procure Support team: -

(n)Code Solutions - A Division of GNFC Ltd.,

(n)Procure Cell

304, GNFC Infotower, S. G. Road,

Bodakdev, Ahmedabad – 380 054 (Gujarat)

Contact Details:

Toll Free Number: 7359 021

E-mail: [email protected]

1.1.3 The Bidder must be a Single Entity and shall furnish all relevant information, as per the formats provided

in the Request for Proposal (the “RFP”).

1.1.4 Bids would be evaluated based on the details and data furnished. Authority’s decision regarding a Bidder’s

eligibility or otherwise shall be final and binding. Bids, as submitted by the Bidders, shall have a Bid Validity

of 180 Days (or “Calendar Days”) from the last date of Bid Submission. During this period, Bidders shall

maintain the availability of Professional staff nominated in the Bid. The Authority will make its best effort

to complete negotiations within this period. Should the need arise, however, the Authority may request

Bidders to extend the validity period of their Bids.

1.1.5 Bidders who agree to such extension shall confirm that they maintain the availability of the Professional

staff nominated in the Bid, or in their confirmation of extension of validity of the Bid, Bidders could submit

CV of new staff, being proposed in replacement, who would be considered in the final Consultancy

Agreement, after the evaluation of the Curriculum Vitae (CV). Bidders who do not agree have the right to

refuse to extend the validity of their Bids.

Clarifications and Amendment of RFP Documents

1.1.6 Bidders may request clarification on any of the points contained in RFP documents up to the number of

days as indicated below. Any request for clarification must be sent in writing by paper, mail and electronic

mail to the Authority's address as indicated. The Authority will upload response to all such requests

received by it on the websites https://www.gujarattourism.com/ and https://tender.nprocure.com/.

1.1.7 Queries, if any, proposed to be raised at the pre-bid conference by the Bidder/s should be submitted in

writing (over email or a letter) least two (2) working days before the date of the Pre-Bid Conference to the

Official as below:

Address: Zonal Engineer (North)

Tourism Corporation of Gujarat Limited (TCGL)

Nigam Bhavan Sector 16, Block C First Floor, Nr. GH 4½ Bus

Stand, Gandhinagar – 382

Email: [email protected]

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1.1.8 A maximum of two representatives of each Bidder shall be allowed to participate on production of

Authorization letter from the Bidder.

1.1.9 At any time before the submission of Bids, the Authority may for any reason, whether at its own initiative

or in response to a clarification requested by a Bidder, modify the RFP documents by amendment. Any

such amendment shall be issued in writing through Corrigenda. Corrigenda shall be uploaded on

https://www.nprocure.com/ and shall be binding on all the Bidders. The Authority may also upload the

Corrigenda on https://www.gujarattourism.com/. The Authority may at its discretion extend the deadline

for the submission of Bids.

Bidding Schedule

S. Event Key Date and Time

1. Issue of RFP (Bid) Document 29/01/2026

2. Pre-Bid Meeting 05/02/2026 at 12000 Hrs.

Venue: Conference Hall, Tourism Corporation of

Gujarat Limited (TCGL), Nigam Bhavan Sector

Block C First Floor, Nr. GH 4½ Bus Stand,

Gandhinagar – 382

3. Last Date for Online Submission of Technical 26/02/2026 up to 1800 Hrs.

and Financial Bid

4. Last Date for Submission of Physical Copy of 02/03/2026 up to 1500 Hrs.

5. Opening of Technical Bid 02/03/2026 at 1530 Hrs.

6. Presentation by the Bidders Will be intimated to the Qualified Bidders

7. Opening of Financial Bids Will be intimated to the Qualified Bidders

Preparation of Bids

1.1.10 Bidders are required to submit the Technical Bid in both online and physical formats. All forms and

supporting documents must be uploaded online in clearly legible resolution. The evaluation shall be

conducted solely on the basis of the online submissions; physical copies will be retained for reference

and record-keeping purposes only. Bidders are advised to ensure that each uploaded file is appropriately

named to reflect its contents like Form nos, balance sheets years, projects numbers / names etc (e.g.,

“Form 1, Audited Balance Sheet 2023-24, PAN Card, Documentary Evidence for project 1-3 etc.), thereby

facilitating accurate and efficient evaluation. Mislabelled or ambiguous file names may lead to delays or

inadvertent omissions, thus adversely affecting the assessment.

1.1.11 The physical submission of the Technical Bid shall be made in two parts in two separate envelopes / parts

and put together in one single outer envelope. The two parts shall be captioned as follows on the

respective envelopes

(a) Part 1: Bid Processing Fee & EMD and

(b) Part 2: Technical Bid

The Financial Bid needs to be submitted online on https://tender.nprocure.com/ only.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1.1.12 The Bid shall be written in English only. If the supporting documents and printed literature furnished with

the Bid are in a language other than English, official translated documents shall be provided and should

be duly authenticated and certified by the respective Bidder. Supporting documents and printed literature

submitted with the Bid, which are not translated into English, may not be considered, for the purpose of

interpretation and evaluation of the Bid.

The Part-1 submission (Cover-1) shall contain the following information as described in ensuing sections

PART 1: Bid Processing Fee and EMD as per details provided in RFP.

1.1.13 Bids submitted without Bid Processing Fee and / or EMD shall be summarily rejected and will not be

1.1.14 In preparing the Technical Bid, Bidders are expected to examine the submission documents / format /

enclosures etc., comprising this RFP in detail. Material deficiencies in providing the information requested

may result in rejection of the Bid.

1.1.15 During preparation of the Technical Bid, Bidders must give particular attention to the following:

a) The Bid evaluation is based on the parameters as indicated in this RFP document.

b) It is desirable that the majority of the key professional staff (as proposed by the bidder) should

preferably be permanent staff. The permanent staff would be considered those employed with

the Bidder for at least one year. This being a prestigious assignment, it is also desirable that the

key professional staff (as proposed by the bidder) should have international experience. Marks under

this head shall be awarded provided the proposed personnel possesses international

experience of a minimum duration of six (06) months. Additional Weightage will be given to the

personnel, based on longer (exceeding one year) duration of their employment with the Bidding

Party and / or having international experience exceeding six months. For avoidance of doubt

personnel would mean professionals and support staff provided by the Agency and their associates

and assigned to perform the Services under this RFP or any part thereof.

c) Alternative professional staff shall not be proposed and only one Curriculum Vitae (CV) must be

submitted for each position and proposed professional staff must have the minimum experience as

indicated in the Stage 3: Technical Bid Evaluation.

d) A good working knowledge of the local language, that is Gujarati, is preferable and not mandatory

for key professional staff on this Project. For field surveys, local consultation and during the time of

construction supervision, working knowledge of Gujarati (of the key personnel or duly supported by

translators) shall be essential for meaningful engagement. Reports must be in English language only.

e) It is desirable that the Key professional staff have sector and area acquaintance.

1.1.16 The Technical Bid must provide the following information, using but not limited to the formats as indicated

Form 1: Technical Bid Submission Form

Form 2: Format for Power of Attorney for Authorized Representative

Form 3: Financial Summary of the Bidder

Form 4: Format for Letter of Undertaking

Form 5: Format for Showcasing Experience

Form 6: Team Profile

Form 7: Format for CV of Key Personnel

Form 8: Bank Guarantee towards Bid Security (if applicable)

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1.1.17 The Technical Bid must not include any financial information

1.1.18 PART 3: FINANCIAL BID – to be strictly submitted online only

1.1.19 In preparing the Financial Bid, Bidders are expected to take into account the requirements and conditions

of the RFP documents. It should include all costs associated with the Project, including (a) remuneration

to the staff (onsite and offsite) and (b) rentals / fixed rates / reimbursable such as subsistence (per diem,

housing), transportation (for mobilization and demobilization), services and equipment (vehicles, office

equipment, furniture, and supplies), office rent, insurance, printing of documents, training, software

license, surveys and investigations, etc. as components of this Project.

1.1.20 The Financial Bid should clearly identify and include all the taxes, duties, fees, levies and other charges

imposed under the applicable law, on the Bidders, and their personnel, and include as part of their offer,

and show only GST separately.

1.1.21 Bidders have to express the price of their services in the format as indicated in the sample format placed

at Annexure 1: Financial Bid Submission Form (to be submitted online only on n-procure website). The

Bidder shall quote Financial Bid in the form of percentage (up to three decimal points) of the estimated

project cost, which is Rs. 100.00 Cr.

1.1.22 The cost of the project is output based (Details in terms of man-months may be sought from the Bidders

after the opening of the Financial Bid). The Financial Bid approved by the Authority is fixed and shall not

be increased under any circumstances.

1.1.23 Conditional Tenders / Bids shall not be accepted.

Submission, Receipt and Opening of Bids

1.1.24 The Physical copy of the Technical Bid, shall be prepared in indelible ink. The Technical Bid shall contain

no inter-lineation or overwriting, except as necessary to correct errors made by the Bidder. Any such

corrections must be initialled by the person who signs the Bids.

1.1.25 The Physical copy of the Technical Bid, along with their relevant enclosures should be bound, paginated,

with an index of submission on the first page.

1.1.26 An authorized representative of the Bidder shall initial all pages of Technical Bid. The representative's

authorization shall be in the form of a written power of attorney accompanying the Bid, or in any other

form demonstrating that the representative has been duly authorized to sign.

1.1.27 The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and Technical Bid must be in

another Envelope (Cover-2). The envelope must be clearly marked on top as "Technical Bid”. A soft

copy of Technical Bid, in PDF format on pen drive, should also be placed in the cover containing

the Technical Bid.

1.1.28 The two separate envelopes containing the Bid Processing Fee and EMD and Technical Bid, should be

placed in one cover and addressed to Authority (as per the given detailed address) and labelled the

Project name clearly. The Bid shall be sent to the following address:

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Nigam Bhavan Sector 16, Block C First Floor,

Nr. GH 4½ Bus Stand, Gandhinagar – 382

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1.1.29 The completed Bids must be delivered / submitted on or before the submission time and date as stated

in Bidding Schedule. The Authority shall not be responsible for misplacement, losing or pre-matured

opening, if the outer envelope is not sealed and / or not marked as stipulated.

After the deadline for submission of Bids, the Technical Bid envelope shall be opened in the presence of the Bidders

/ their Authorized Representatives who choose to attend on the date and time indicated in the Bidding Schedule.

Important Note:

a. Bidders are required to upload Technical as well as Financial Bid on n-procure website as per

terms of this RFP.

b. The complete set of the Technical Bid (including Forms, Letters, various documentary proofs etc),

as being uploaded by the Bidder shall also be submitted in the Hard copy, along with a copy of

the same in a pen drive along with the Bid Submission.

c. Financial Bids are to be uploaded on the website only as mentioned in the RFP.

• The Financial Bid shall not be submitted with the Technical Bid, in hard copy, pen drive

or as a part of the online submission of “Technical Bid”. Submission of Financial Bid

along with Technical Bid, in any of the formats as mentioned above will lead to the

disqualification of the Bidder.

1.1.30 The responsive bids shall be evaluated on a Quality cum Cost Basis (QCBS), with the “Technically

Qualified Bidder”, eligible for opening of the Financial Bid, getting Highest Score (technical plus financial)

would be the H1 bidder and awarded the bid.

1.1.31 The Authority or any of its agencies reserves the right to seek additional information and/or clarification

from the Bidders, if found necessary, during the course of evaluation of the Bids. Non-submission,

incomplete submission or delayed submission of such additional information and / or clarifications sought

by the Authority or any of its advisors / consultants, may be a ground for rejecting the bid or evaluation of

the Bid as the Authority deems fit.

1.1.32 The following procedure shall be adopted in evaluating the bids:

Stage 1: Test of Responsiveness

1.1.33 Prior to evaluation of the documents contained in the Technical Bid envelope, the Authority shall

determine whether each Bid is responsive to the requirements set out in this Tender. A Bid shall be

considered responsive only if:

▪ It is received by the Bid due date including any extensions thereof.

▪ The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and EMD as defined under:

o Bid Processing Fee: Bidder has to furnish, as part of its submission, non-refundable Bid

Processing Fee amounting to Rs. 5,000/- (i.e. Rupees Five Thousand only). The Bid

Processing Fee shall be submitted in the form of a Demand Draft only.

o Earnest Money Deposit: Bidder has to furnish, as part of its submission, Bid Security /

Earnest Money Deposit amounting to Rs. 1.50 lakhs (Rupees One Lakh fifty thousand

only) in the form of either Bank Guarantee (BG) OR Demand Draft (DD) OR Fixed Deposit

Receipt (FDR). In case the EMD is being submitted in the form of a BG, it should be

substantially as per the format in Form 8: Format of Bank Guarantee and from the List of

Banks in Annexure 2: List of Banks. The EMD of the unsuccessful bidders shall be returned,

without any interest, by the Authority preferably within 15 days of the signing of the Agreement

with the Successful Bidder. The EMD of the successful bidder shall be returned upon

submission of the Performance Guarantee.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1. Demand Draft (towards Bid Processing Fee / Earnest Money Deposit) shall be drawn in

favour of Tourism Corporation of Gujarat Limited, payable at Gandhinagar.

2. Bidders must ensure that the purchaser of the DD towards Bid Processing Fee and

Earnest Money Deposit should be the Bidder only. DDs purchased under the hand/in the

name of any purchaser other than the Bidder may render the bid non-responsive.

▪ It does not contain any condition or qualifications, and it is not non-responsive in terms hereof.

Responsive Bids, fulfilling the criteria as given above, shall be evaluated as per Stage 2 given below

Note: Bidders must take utmost care that the submission made by them shall also adhere to the

▪ The validity period of the Bid Security, in case of DD, shall not be less than 60 (Sixty) days from

the Bid Due Date (which shall be extended on mutual agreement) and in case of a BG or FDR,

shall not be less than 180 (one hundred and eighty) days from the Bid Due Date, and may be

extended as may be mutually agreed between the Authority and the Bidder from time to time.

▪ The validity period of the Bid Processing Fee, in case of Demand Draft, shall not be less than

(Sixty) days from the Bid Due Date

▪ It is signed, sealed, bound together and marked as stipulated in this RFP document.

▪ It is received as per the formats prescribed in the Section 3 – Technical Bid Forms of the RFP

▪ It contains information in formats same as those specified in this RFP Document.

▪ It contains the necessary documentary proof as specified in the checklist mentioned in RFP

Stage 2: Evaluation of Pre-Qualification Criteria

Pre-qualification Criteria

Bidders who comply with the following basic criteria are eligible for participation in this tender:

1.1.34 Bidder should be a legal entity in the form of Private / Public limited Company under the Companies Act

of India, 1956 (or later) OR a Partnership Firm (including LLP) OR Proprietorship Firm and should be in

existence for at least five years, as on date of publishing of the RFP. Individuals and joint ventures are

not allowed to participate in this tender.

1.1.35 The Bidder must have recorded a Minimum Average Annual Turnover (Standalone turnover net of

taxes), from consulting services only, of an amount of Rs. 20.00 Cr. (Rupees Twenty crores only),

from Audited Balance Sheets, in the last three consecutive financial years (2022-23 to 2024-25).

1.1.36 The Bidder should have successfully completed / substantially completed (at least 80%), project like

Convention Center / Integrated office buildings / Commercial (malls/hotel/similar) Buildings / Institutional

Buildings / Museum / Interpretation Center in the last 10 years (as on bid issue date) towards providing

Comprehensive Architectural Consultancy Services (including designing, estimates, detailed

drawings, building services including M/E/P/F), as under:

a. At least one similar work costing / project cost not less than ₹ 80.00 crores

b. At least two similar works costing / project cost not less than ₹ 50.00 crores each

c. At least three similar works costing / project cost not less than ₹ 40.00 crores each.

At least one such project should be for Government Clients.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

a. Documentary evidence in the form of work order, agreement and completion / substantial completion

certificate (clearly mentioning at least 80% completion), from the Client’s side is mandatory for projects to be

considered towards eligibility and marking.

b. For eligible projects, wherein the Bidder has been engaged for services (through a single mandate) for

Comprehensive Architectural and PMC and have completed / substantially completed (at least 80%) of the

services under Comprehensive Architectural Services, the same can be showcased under this PQ criteria,

upon submission of valid documentary evidence, from Client’s side.)

c. For projects which have been undertaken outside India, and the project cost is in non-Indian currency,

equivalent INR value will be calculated based on exchange rate of the currency on the day, 7 days before the

d. The decision of Authority towards adjudging eligible projects shall be final and binding on the bidders.

Bids qualifying as per the PQ Criteria, given above, will be eligible for the next stage of evaluation, that is Stage 3:

Technical Bid Evaluation.

Stage 3: Technical Bid Evaluation:

Technical Bid Evaluation

1.1.37 The Authority will carry out evaluation of Technical Bids, based on the point / marks system as specified

in the Table below. Each pre-qualified bid shall be attributed a Technical Score. Marks out of 70 shall be

awarded as per the Technical Bid Evaluation.

1.1.38 The Technical Qualification would carry marks as below:

Sr. No Aspects Max Marks

1. Minimum Average Annual Turnover of the Bidder as per the pre- 15 marks

qualification criteria 1.7.2 above.

▪ > Rs. 20.00 crore & < Rs. 30.00 crores: 10 marks

▪ > Rs. 30.00 crores & < Rs. 40.00 crores: 12.5 marks

▪ > Rs. 40.00 crores: 15 marks

2. Qualification and Competence of the Key Personnel for this 15 marks

• Team Leader cum Senior Architect (max marks: 7)

• Senior Civil Engineer cum project manager (max marks: 4)

• Green Building Specialist (max marks: 4)

The number of points to be assigned to each of the key professional

positions shall be determined considering the following sub criteria and

relevant percentage:

• General Qualifications - 30% (Professional / Education

Qualification - 20%, Years with the Bidding Party - 10%

• Length and Relevance of Experience - 60%

• International experience 10%

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Sr. No Aspects Max Marks

3. Total cost of eligible projects completed / substantially completed by the 30 marks

• If Y is > 80.00 Crores & ≤ 120.00 Crores = 15 marks

• If Y is > 120.00 Crores & < 160.00 Crores = 20 marks

• If Y is ≥ 160.00 Crores = 25 marks

Bidders shall be awarded additional 5 marks per eligible project, with

maximum marks under this subhead being 10, if they showcase

projects undertaken:

• For clients in the Tourism Sector (Tourism, Culture, Archaeology,

Yatradham etc.)

• Outside India

4. Experience of the Bidder in Green Building Certification (GRIHA, IGBC, 10 marks

LEED, or an equivalent system) for projects which have been completed

in the last 10 years (as on bid issue date) towards providing

Comprehensive Architectural Consultancy Services (including designing,

estimates, detailed drawings and building services including M/E/P/F) with

a minimum project cost of Rs. 50.00 Cr.

• 5 marks shall be awarded for each project that has achieved

the highest level of certification

• 3 marks shall be awarded for each project that has achieved a

certification level below the highest level.

TOTAL MARKS 70 marks

Additionally, the qualified bidders at this stage shall make a presentation to the Committee,

showcasing the following aspects:

▪ Conceptual Proposal with unique / innovative proposition

▪ Approach and Methodology for overall scope of work

▪ Techniques for faster project implementation

▪ Technical resources (like Structural Engineers, MEP experts, BIM expert, Landscape

designers, renewable energy experts, etc.)

▪ Awards and accolades

▪ Showcasing iconic projects – national and international

At this stage, the Bidders will be given feedback by the Committee and a site visit shall be organized on

a designated date and time. The Bidders are expected to undertake the site visit, refine their presentation

and prepare a conceptual proposal for the project.

1. For all the submitted projects, documentary evidence to substantiate the scope of work, duration, successful

completion or substantial completion, project type, project cost, green building certification, and any other

aspect, for which marks are being sought, must be submitted in the form of Work Order, Agreement,

Completion / Substantial Completion Certificate and other such documents from the Client.

2. Decision of Authority towards adjudging eligible projects shall be final and binding on the bidders.

3. The Bidders must ensure that they submit Form 5 diligently as per the following directives:

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

i. Bidder must note that eligible projects as per the criteria mentioned in this RFP (type, cost,

duration etc) shall only be listed under Form

ii. All projects as listed under Form 5 must be duly backed by the documentary evidence.

iii. Authority shall not be liable for not evaluating any project related documents which is included

in the bid, but the corresponding project is not reflected in Form

4. The Bidders are not required to submit the Presentation with the bid. However, the bidders must take

note, that eligible bidders may be called for the Presentation at a short notice and should be prepared with

5. The CVs of the staff shall be submitted in the format placed at Form 7. Bidders should take note that the CV

must be submitted in the required format only and signed by the respective team member OR the authorized

signatory. CVs which are not in the format, may not be considered for marking. All CVs must be supported

with degree certificates, to establish their eligibility. The minimum required credential / experience of

proposed key personnel is as given below:

S. No Position Professional Qualification

1. Team Leader cum Minimum 15 • Shall have Postgraduation in Architecture /

Senior Architect years Landscape / Urban Design from an accredited

college or University.

• Shall have the experience in similar capacities for

assignments of similar magnitude & nature.

• Experience in working with State and / or Central

• Shall have COA registration.

2. Senior Civil Minimum 12 • Shall have Postgraduation is fields related to Civil

Engineer cum years Engineering from an accredited college or

Project Manager University.

• Shall have the experience in projects of similar

scale and nature

3. Green Building Minimum 12 • Shall have graduation / post-graduation

Specialist years qualification in Architecture / Urban Design /

Sustainable Architecture / Similar or allied fields.

• Shall have a certification / degree in the field of

Green Buildings from reputed organizations like

LEED / GRIHA / IGBC / Similar.

• Shall have experience in designing green building

projects of similar scale and nature, including

certification support.

The Authority expects all the Key Personnel specified in the Bid to be available during duration of the Project. They

should have experience in similar mandates with government entities. The Authority will not consider any

substitution of Key Personnel except under compelling circumstances beyond the control of the Agency and the

concerned Key Personnel. Such substitution shall be limited to not more than one Key Personnel subject to

equally or better qualified and experienced personnel being provided to the satisfaction of the Authority. Without

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

prejudice to the foregoing, substitution of one Key Personnel shall be permitted subject to reduction of remuneration

equal to 5% (five percent) of the total remuneration specified for the Key Personnel who is proposed to be

Bidders must take note, that the above-mentioned team (at point 1, 2, and 3 in the table above) is the Core

Team for the project. Agency shall be required to use the inputs of many other regular team members as

required from time to time.

Stage 4 Final Presentation to Committee following site visit:

The Bidders shall present Conceptual Proposal (broad zoning, project components, proposed green building

certification system, team credentials and other such relevant details) to the Committee, in addition to other such

relevant details as communicated at that point of time. The committee shall award marks (out of 30) for the

presentation at this stage. Up to top 3 bidders or 50 % of total bidders, whichever is higher, provided they

secure 15 marks out of 30 marks in presentation and total 70 marks out of 100 marks (marking of technical

submission + marks of presentation), shall be shortlisted for the opening and evaluation of Financial Bids

Stage 5: Evaluation of Price Bid: Final Scores shall be calculated as under:

The Financial bid of the bidders shall be evaluated on the principles of QCBS and under:

Final Scores shall be calculated as under:

The “Financial Score (Sf)” shall be calculated in the following manner.

Sf = 100 x Fm/F in which,

Sf is the 'Financial Score' of the Financial Bid being evaluated.

Fm is the computed lowest financial Bid (inclusive of all taxes but excluding GST).

F is the Computed Price of the Bidder under evaluation (inclusive of all taxes but excluding GST).

The Technical Score (St) shall be as per the marks received by each bidder in Stage 4, as placed above.

The weights given to the Technical and Financial Proposals are:

Proposals will be ranked according to their combined Technical Scores (St) and Financial Scores (Sf) using the

weights indicated above. Final scores will be calculated as under:

T = the weight given to the Technical Proposal.

P = the weight given to the Financial Proposal; and

1.1.39 The bidder getting Highest Score (technical plus financial) would be awarded the bid (the “H1 Bidder”).

1.1.40 In the event of two or more bids have the same highest score (the “Tie Bidders”), Authority will award the

work to the bidder (out of the two or more such bidders) securing higher Technical Score.

Further, in a scenario two or more Tie Bidders have the same Technical as well as Financial score,

Authority may ask the said Bidders to furnish their respective revised offers which shall not be higher than

cost as per the initial offer made by the Bidders. The bid will be awarded to the one quoting the lowest bid

in its such revised offer.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

1.1.41 Special Conditions:

• All bidders (barring the Preferred Bidder) who are eligible for Financial Opening at Stage 5 as explained

above, shall be eligible for an honorarium for an amount of Rs. 5,00,000/- (all inclusive). The same shall

be disbursed after the presentation and handover of the drawings and other such details in soft copy as

well as hard copy in the format as desired by the Authority.

• Bidder must take note that the bid document, including the designs and related documents submitted

(drawing, rendering, walk through, models etc) as a part of the bid and technical presentations, shall

become the property of the Authority. The Authority at its discretion can use the same concepts/drawings

made by another agency. The Bidder shall be required to submit an undertaking as per the format

provided in the RFP document in this regard, so as to transfer Intellectual property rights of its design,

drawings and other details as submitted in its Bid to the Authority.

1.1.42 Prior to the expiration of period of validity of Bid, Authority shall notify the successful Bidder who has

emerged the H1 bidder and invite them to negotiate.

1.1.43 The invited Agency will, as a pre-requisite for attending negotiations, confirm availability of all nominated

experts / key personnel and satisfy other pre-negotiation requirements as may be specified by Authority.

The aim is to reach agreement on all points.

1.1.44 If negotiations fail, Authority will invite the second ranked bidder (H2), to negotiate.

1.1.45 After completion of negotiations with the Preferred Bidder, the Authority shall award the work to the

Preferred Bidder by issuing a Letter of Award.

1.1.46 The Successful Bidder with whom the Consultancy Agreement (the “Agreement”) is signed is expected

to commence the Project on the date as indicated by the Authority during the negotiation meeting.

1.1.47 The Preferred Bidder shall be required to submit a Performance Guarantee which shall be equal to 5% of

the Negotiated Contract Value, in the form of a Bank Guarantee as a pre-requisite to signing of the

Agreement. The Performance Guarantee shall be submitted within 30 days of the issue of the Letter of

Award (the “LoA”) and shall be kept valid for 30 months from the date of signing of Agreement. Failing

to adhere to the said conditions might lead to the withdrawal of the Letter of Award, in addition to forfeiture

of the EMD and blacklisting from further tenders. Additionally, 5% retention money from each bill shall

be deducted and released back as per the tender conditions.

1.1.48 The Performance Guarantee, as submitted, shall have to be renewed by the Agency before its expiry, if

1.1.49 Information relating to evaluation of Bids and recommendations concerning awards shall not be disclosed

to the Bidders who submitted the Bids or to other persons not officially concerned with the process without

the consent of the appropriate Authority.

1.1.50 The Agency , its Sub-Consultants and the Personnel of either of them shall not, either during the term or

within two years after the expiration or termination of this Agreement disclose any proprietary information,

including information relating to reports, data, drawings, design software or other material, whether written

or oral, in electronic or magnetic format, and the contents thereof; and any reports, digests or summaries

created or derived from any of the foregoing that is provided by the Authority to the Agency, its Sub-

Consultants and the Personnel; any information provided by or relating to the Authority, its technology,

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

technical processes, business affairs or finances or any information relating to the Authority’s employees,

officers or other professionals or suppliers customers, or contractors of the Authority; and any other

information which the Agency is under an obligation to keep confidential in relation to the Project, the

Services or this Agreement ("Confidential Information"), without the prior written consent of the

1.1.51 Notwithstanding the aforesaid, the Agency, its Sub-Consultants and the Personnel of either of them may

disclose Confidential Information to the extent that such Confidential Information:

i. was in the public domain prior to its delivery to the Agency, its Subconsultants and the Personnel

of either of them or becomes a part of the public knowledge from a source other than the Agency,

its Subconsultants and the Personnel of either of them;

ii. was obtained from a third party with no known duty to maintain its confidentiality;

iii. is required to be disclosed by Applicable Laws or judicial or administrative or arbitral process or

by any governmental instrumentalities, provided that for any such disclosure, the Agency, its

Sub-Consultants and the Personnel of either of them shall give the Authority, prompt written

notice, and use reasonable efforts to ensure that such disclosure is accorded confidential

iv. is provided to the professional advisers, agents, auditors or representatives of the Agency or its

Sub-Consultants or Personnel of either of them, as is reasonable under the circumstances;

provided, however, that the Agency or its Sub-Consultants or Personnel of either of them, as the

case may be, shall require their professional advisers, agents, auditors or its representatives, to

undertake in writing to keep such Confidential Information, confidential and shall use its best

efforts to ensure compliance with such undertaking.

Right of Rejection

1.1.52 Authority reserves the right to reject any or all Bids, to waive any informality in such Bids, to request new

Bids, to revise the RFP prior to, and including, the pre-bid meeting date, to proceed to do the work

otherwise, withdraw this RFP, not award the work, or not award a portion of work at any time.

1.1.53 The receipt of bids shall not in any way, obligate the Authority to enter into a Consultancy Agreement,

or any other agreement of any kind with the Bidder. All submitted copies of the bids shall become the

property of Authority.

1.1.54 The bid will be rejected for award if it determined that the Bidder recommended for award has, directly or

through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the

project in question.

1.1.55 A Bidder will be declared ineligible, either indefinitely or for a stated period of time, to be awarded a project

if Authority at any time determines that the Bidder has engaged in corrupt or fraudulent practices in

competing for or in executing, a project; and

1.1.56 A Bidder may be declared ineligible and/or blacklisted from further bidding with Authority for a period as

deemed fit by Authority, in case any misrepresentation of facts / details is found in the bid as submitted

by them at any point of time.

Liquidated Damages and Penalties

1.1.57 Liquidated Damages for delay: In case of delay in submission of any deliverable, liquidated damages

not exceeding an amount equal to 0.1% (zero-point one percent) of the Consultancy Fee per day,

subject to a maximum of 2.5% (two-point five percent) of the Consultancy Fee will be imposed and shall

be recovered by appropriation from the Performance Security or otherwise. However, in case of delay

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

due to reasons beyond the control of the Agency, suitable extension of time shall be granted, without any

penalty, on written request justifying the cause of such act.

1.1.58 Encashment and appropriation of Performance Security: The Authority shall have the right to invoke

and appropriate the proceeds of the Performance Security, in whole or in part, without notice to the Agency

in the event of breach of this Agreement or for recovery of liquidated damages specified in this Clause.

1.1.59 Penalty for deficiency in Services: In addition to the liquidated damages not amounting to penalty, as

specified in this Clause, warning may be issued to the Agency for minor deficiencies on its part. In the

case of significant deficiencies in Services causing adverse effect on the Project or on the reputation of

the Authority, other penal action including debarring for a specified period may also be initiated as per

policy of the Authority. If major deficiency of significant nature in the services is observed, an additional

levy of compensation up to a maximum of 5% of the consultancy fee shall be made on the Agency. In this

regard, the decision of Authority will be final binding.

1.1.60 Penalty for False Estimates: During the course of execution, if there is a variation (excess / saving) in

the quantity and / or cost of any item more than 10%, from the corresponding mention in the Tender, with

a prior valid justification by the Consultant, the Authority analysis shall enforce a penalty for an amount

equivalent to 25% of the total variation (both in case of excess or saving). This penalty shall be recovered

by appropriation from the “Retention Money” or deducted from the subsequent payment, as the case may

Documents prepared by the Agency to be the property of the Authority

1.1.61 All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files,

reports, records, documents and other materials (the “documents and materials”) prepared by Agency

, its employees, subcontractors and agents in the performance of this Agreement shall be the property of

Authority and shall be delivered to Authority upon request of the Competent Officer or upon the termination

of the Agreement, and Agency shall have no claim for further employment or additional compensation as

a result of the exercise by Authority of its full rights of ownership use, reuse, or assignment of the

documents and materials hereunder. In the event of termination, all finished or unfinished documents and

other materials, if any, at the option of Authority, and to the extent permitted by law, shall become the

property of the Authority. Agency may retain copies thereof for its files and internal use. Any publication

of information directly derived from work performed or data obtained in connection with services rendered

under this Agreement must be first got approved by Authority.

1.1.62 Bidders must take note that the bid document, including all enclosures as a part of the bid and technical

presentation, shall become the property of the Authority.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

2. Terms of Reference

Tourism Corporation of Gujarat Limited (TCGL) proposed to develop a Tourism Bhawan at Gandhinagar,

envisioned as a landmark institutional building that will serve as the central administrative and functional

hub for the tourism sector of the state of Gujarat. The proposed Tourism Bhawan shall house all key

departments and organizations functioning under the administrative purview of the Secretary (Tourism),

Government of Gujarat, and shall symbolize the vision, identity and progressive outlook of Gujarat as a

leading tourism destination. The building should be futuristic in design and adhere to the highest

environmental standards.

The proposed project is conceived as a strategic institutional investment aimed at consolidating tourism

related administrative function under one roof, enhancing operational efficiency, and fostering greater

coordination among various tourism agencies and stakeholders. The Tourism Bawan is expected to be

rooted on the principles of green building, with the due emphasis on energy efficiency, climate responsive

architecture, optimal use of natural light and ventilation, water conservation, waste management etc. The

design approach should aim to minimize the environmental footprint of building.

TCGL now intends to select an Architect cum Consultant to conceptualize, design, detail and develop this

ambitious project in a comprehensive manner, ensuring that the Tourism Bhawan emerges as an iconic,

functional and sustainable institutional building. The Tourism Bhawan shall obtain certification as a

Green Building under one of the nationally or internationally recognized rating systems applicable

in India, such as GRIHA / IGBC / LEED, or an equivalent system. The certification achieved shall

correspond to the highest rating level available within the selected system, ensuring exemplary

performance in sustainability, energy efficiency, and environmental responsibility.

The project shall adhere to all applicable statutory provisions, development control regulations, building

norms and best practices in architectural design, sustainability, safety and universal accessibility, while

also allowing flexibility for future expansion and evolving functional requirements.

Address: Near SBI Admin office, Sector 10B, Sector 10, Gandhinagar, Gujarat 382

The mandate is expected to be completed in 24 months.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

The Tourism Bhawan is expected to house:

• Office premises of

o Secretary (Tourism)

o Commissioner of Tourism

o Member Secretary, GPYVB

o Director, GUJSAIL

o Other senior officials including Joint Directors, General Managers, and Managers

including adequate staff seating and workspace

• One dedicated floor for Food Court / Food Bazaar / Cafeteria

• One / Two Dedicated Floors for Immersive Experience activities

• Top Floor for state-of-the Art Conference / Exhibition Hall

• Visitor amenities and public waiting areas

• Guest house facility for visiting dignitaries

• Any other activity / facility as per requirements

The broad scope of work includes:

1. Preparation of site plan, concept plan, architectural design & drawings, structural design &

drawings with calculations and complete site development e.g. internal roads, boundary wall,

parking, rainwater harvesting & landscaping, plumbing, firefighting system, waste management

system, electrification, IT, HVAC, interior design, furniture, furnishing, fittings and fixture etc.

2. Preparation of Detailed Project Report duly supported by all necessary surveys and investigations,

detailed design & drawings, detailed bill of quantities (BOQ). All surveys required towards

preparation of drawings and estimates shall be undertaken by the Architect cum Consultant.

3. Preparation of tender documents with detailed Bill of Quantities and detailed specifications etc.

and invite the tender on item rate basis.

4. Provide services towards periodic construction supervision, project management support and

quality control and quality assurance service during the implementation of works to ensure

adherence to approved design, specifications, timelines and applicable standards.

5. Ensure that high quality construction is achieved, and all works are executed in full compliance

with the engineering design, technical specifications, and other stipulations of the contract

documents and within the specified time.

6. Coordination between the Authority, Contractor, and PMC Agency engaged for day-to-day

construction supervision and any other agencies/ stakeholders involved in this project.

7. Providing complete technical support for obtaining pre and post construction approvals and

clearances from concerned local authorities and statutory bodies. While statutory fees shall be

borne by the Authority, end to end technical documentations and coordination shall be the

responsibility of the Architect cum Consultant.

8. The Tourism Bhawan shall obtain a certification as a green building. The Architect cum Consultant

shall be required to undertake all processes (application, preparation of details, response to query,

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

assistance in visits) etc. that are required for the certification. Only the statutory fee shall be borne

by the Authority.

The detailed scope of work is as below:

2.1.1 Stage 1: Master Planning and Conceptual Design

1. The Consultant shall prepare a conceptual master plan for the Tourism Bhawan by analysing and

integrating the surrounding urban context, including the identified site/location, existing

transportation and access network and including the natural features like trees, natural slope etc,

duly embedding green building principles. While doing so the Consultant shall take into consideration

the site constraints & potential, existing bye laws and statutory restrictions, environmental

considerations and other such aspects.

2. The Consultant shall prepare a design brief by understanding the organisational and hierarchical

structure of the Tourism Department and other departments proposed to be housed in the Tourism

Bhawan, and shall identify and propose appropriate spaces and interventions in accordance with the

functional hierarchy, administrative workflow and spatial requirement, to ensure an efficient and well-

organized building design.

3. The Conceptual design shall incorporate green building and sustainability principles, including

national and international best practices, covering the following, but not limited to:

Integrated Sustainable Site Planning & Climate Responsiveness

• Integrating sustainable transport infrastructure, including pedestrian friendly access,

bicycle parking, and electric vehicle (EV) charging station for official vehicles.

• Building orientation and massing optimised along the solar path and prevailing wind

direction to reduce energy demand and improve thermal comfort for public spaces such

as lobbies, exhibition area etc.

• Landscape and site design to mitigate heat island effect and enhance the microclimate

through native plantation and water bodies.

• Use of sustainable and environmentally friendly building materials.

Net Zero / Net Positive Energy Strategy

• Design of Tourism Bhawan as a Net Zero or Net Positive Energy public building,

supported by on-site renewable energy generation such as rooftop and façade –

integrated solar photovoltaic systems.

• Provision of energy storage solutions (battery and/or thermal energy storage) to ensure

energy resilience.

• Energy reuse measures such as heat recovery from ventilation systems, particularly for

large public areas including conference hall, exhibition hall etc.

Water Efficient and Net Zero Water Public Facility

• On – site sewage treatment and greywater recycling to maximize water reuse and reduce

dependency on municipal supply.

• Water efficient plumbing fixture aligned with green building performance benchmark.

• Rainwater harvesting system integrated with landscape irrigation

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Smart Public Building System

• Installation of smart LED lighting system in offices, exhibition areas, corridors and public

spaces integrated with occupancy and daylight sensors to optimize energy use.

• Centralised Building Management System (BMS) for real time monitoring of energy,

water, HVAC, lightening and indoor environmental quality to ensure efficient operation.

• Natural ventilation strategies supported by adaptive building design and smart control.

4. All proposed sustainability and green building strategies shall be documented, submitted to the

authority and finalised through the consultation.

5. The Consultant shall identify all statutory clearances required for the project

6. The Consultant shall prepare conceptual designs with reference to requirements given and prepare

rough estimate of cost on area basis and submit the same for the feedback of the Authority.

2.1.2 Stage 2: Preliminary Design and Drawings

1. Modify the conceptual design incorporating required changes and prepare the preliminary drawings,

sketches, study model, etc. for Authority’s approval along with preliminary estimate of cost.

2. Preparation of preliminary architectural drawings (site plans, floor plans, sections, elevations)

entrance and gates etc along with conceptual structural and MEP layouts, ensuring coordination and

integration of green building systems.

3. Development of 3D Massing and architectural models and preparation of preliminary BIM model to

visualize design intent.

4. Preliminary assessment of green building strategies, energy and water efficiency measure, and

review of compliance with applicable bye – laws, fire norms, environmental standards etc.

2.1.3 Stage 3: Statutory Clearances and Green Building Certification

1. The consultant shall endeavour towards identification of projects which require minimal special

clearances and is sensitive to the natural and cultural environment of the site.

2. The Consultant shall be responsible for getting all clearances, both pre- and post-construction in the

form of, Local Authority, Fire Safety, NOC Environmental Clearance (if applicable) etc. that may be

required for the projects as identified. It is clarified that the statutory fee for the clearances shall be

borne by the Authority at actuals. All other costs including technical inputs, testing of various

parameters, travel etc shall be borne by the Consultant.

3. The consultant shall be responsible for coordination, documentation, submission and obtaining

Green Building Certification for Tourism Bhawan from recognised rating system such as GRIHA /

LEED / IGBC (or equivalent). It is clarified that the statutory fee for the clearances shall be borne by

the Authority at actuals. All other costs including technical inputs, testing of various parameters,

travel etc shall be borne by the Consultant.

2.1.4 Stage 4: Working Drawings and Tender Documents

1. Prepare working drawings, specifications, and schedule of quantities [precise detailed

measurements sheets with clear location references and Rate Analysis] sufficient to prepare

estimate of cost and tender documents including code of practice covering aspects like mode of

measurement, method of payments, quality control procedures on materials & works and other

conditions of contract in accordance with codal procedures.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

2. The Consultant shall ensure that the working drawing and tender documents are fully coordinated

across all discipline, complaint with statutory requirement and suitable for transparent tendering

and accurate execution of the Project.

2.1.5 Stage 5: Preparation of tender, analysis, and assistance in negotiations, and selection of agencies

1. Preparation of integrated time schedule for execution and the tender documents.

2. Short listing of vendors and agencies for execution

3. Scrutiny, evaluation, and thorough analysis of technical and financial bids.

4. The approach and methodology for better implementation of project professionally &

comprehensive planning is to be submitted for approval and smooth implementation of the project

in time bound manner.

5. Liaising & co-ordination with the local authorities, contractor / agency and the Authority for

obtaining necessary permissions /NOCs / statutory approvals, if any

2.1.6 Stage 6: Assistance during Construction

1. Prepare and issue working drawings, specification, and details for proper execution of works during

2. Issue the plinth level drawings on issuance of LOA to L1 contractor / agency.

3. All Working drawings required for execution shall be issued in advance, as required by the

Contractor / Agency from time to time.

4. Approve samples of various elements and components

5. Check and approve drawings submitted by the Contractor / vendors when required

6. Visit the site periodically to inspect and evaluate the construction works and where necessary

clarify any decision, offer interpretation of the drawings / specifications, attend meetings to ensure

that the project proceeds generally in accordance with the conditions of the contact and keep

Authority informed and render advice on actions.

7. Prepare drawings necessary for Authority’s statutory approvals and ensure compliance with codes,

standards and legislation, as applicable and assist Authority’s in obtaining the statutory approvals

thereof, if required

8. Prepare and submit complete drawings and details sufficient to commence wok at site and for

proper execution during the construction.

9. Visit the site of works as and when necessary to clarify any decisions or interpretation of the

drawings and specification that may be necessary and attend conference and meetings, as and

when required an to ensure that the project process in accordance with condition of the contract.

10. Supply six copies of working drawings, schedule, new specification and qualities to enable them

to fulfil their obligations under the conditions of the contract.

11. Approve the schedule of work of progress submitted to the contractors

12. Prepare and supply to the contractors such further drawings, schedule, new specifications, and

quantities to enable them to fulfil their obligations under the conditions of the contract.

13. Assist the corporation in obtaining all necessary permission, license and approval form the different

authorities required by the corporation for execution of the project,

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

14. Render technical advice and assistance necessary for the project.

2.1.7 Stage 7: Supervision and Inspection Stage

1. The Consultant shall appoint a local liaising person / technical staff required to be consulted by the

Authority for the purpose of the project. The supervision work at site will be done periodically by

the qualified engineer

2. The measurement sheets shall be signed by PMC and periodical verification should be done by

the Consultant for certification of contractor’s bills and monitoring the performance of the contractor

3. The Consultant shall provide periodic supervision and inspection as may be necessary to ensure

that works are being executed in accordance with the concept and working drawing and

4. The Consultant shall advice the Authority about the progress and quality of work and the standard

of materials used and endeavour to guard the Authority against any defect and deficiencies in the

work of the contractor/s.

5. Monitoring implementation of GRIHA / LEED / IGBC related provisions during construction.

Note: It is further clarified that the above stated scope of work has tried to cover the scope of work

as anticipated by the Authority. Bidders are advised to examine the RFP in detail to understand the

exact scope of work that is required to be undertaken over and above the scope as mentioned in

Schedule of Fees & Timelines

The payment terms shall be as under:

Activities & Submission Stages Percentage of Payment

No. (cumulative)

Submitting and approval of conceptual Drawings, preliminary

estimate of cost, architectural drawings, Estimate as per the

approved conceptual drawing, pre-tender architectural and months

Engineering working drawings

Submitting detailed specifications, bill of quantities, detailed

architecture working designs together with estimates of cost

2 sufficient to invite Tenders. On submitting drawings for 15%

obtaining approval from statutory bodies, award of the project

to the contractor

segregated over the

During the course of construction proportionate according to

3 corresponding payments as 2 years

made to the executing

after releasing of

On completion of Project / work including obtaining Green B.G. and S.D. to

Building certification the executing

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Important Note:

1. All submittals (Reports and Drawings) shall be made in requisite number of coloured printed copies

at an appropriate scale and soft copies to be submitted over email / pen drive.

2. The Authority shall endeavour to give feedback, if any, on each submittal preferably within 15 days

of the submission, after which the Consultant shall re-submit the revised reports and maps.

Payments shall be released stage wise upon successful acceptance of the submittals at each stage

by the Authority.

3. 5% of the total bill amount from each bill shall be retained by the Authority (“Retention Moneys”)

and shall be released to the Consultant within 90 (ninety) days (without any interest) following the

expiry or prior termination of this Agreement (other than on account of an event of default by the

Consultant), as the case may be, provided that there are no outstanding claims of the Authority on

the Consultant in terms hereof in which event amount of outstanding claims shall be appropriated

from such retained amounts.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

3. Technical Bid Forms

Technical Submission Checklist

Bids must be accompanied with the following documents:

Sr. Enclosures to the Bid Status (Submitted Page

No. / Not Submitted Number

1. Bid Processing Fee & Earnest Money Deposit (Form 8, if EMD

being submitted in the form of a BG)

2. Technical Bid Submission Form (As per Form 1)

3. Power of Attorney for Authorized Representative (As per Form

4. Financial Summary of the Bidder (As per the Form 3)

5. Audited Balance Sheet, Profit and Loss Statements and Annual

6. Letter of Undertaking (As per Form 4)

7. A copy of Registration / Incorporation certificate of Bidder

8. A copy of PAN of Bidder

9. A copy of GST Certificate of Bidder

10. Experience details of the Bidder (As per Form 5)

11. Team Profile and CV (As per Form 6 and 7)

12. Scanned copy of the documents in a Pen drive

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 1: Technical Bid Submission Form

(on the letterhead of the Bidder)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Nigam Bhavan Sector 16, Block C First Floor,

Nr. GH 4½ Bus Stand, Gandhinagar – 382

Subject: Submission of Bid for Selection of an Architect cum Consultant for providing comprehensive

Architectural Service for Development of Tourism Bhawan at Gandhinagar, Gujarat.

1. We are submitting this Bid on our own.

2. If a Bidder is nominated as Preferred Bidder, we understand that it is on the basis of the technical,

financial & organizational capabilities and experience of the Bidder taken together. We understand

that the basis for our qualification will be the complete Bid documents submitted along with this letter

and that any circumstance affecting our continued eligibility as per RFP or any circumstance which

would lead or have lead to our disqualification, shall result in our disqualification under this Bidding

3. We undertake, if our Bid is accepted, to complete the Project within in the stipulated time.

4. We confirm that all documents uploaded online as part of our Technical Bid are also being

submitted in physical form. In the event of any discrepancy between the online and physical

submissions, we acknowledge that the responsibility for such mismatch rests solely with

5. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days from the Bid Due

Date fixed for receiving the same and it shall remain binding upon us and may be accepted at any

time before the expiry of that period.

6. In the event of our Bid being accepted, we agree to enter into a formal Agreement with the

Authority, incorporating the conditions of the Bid including the addendum, if issued. This Bid and

the LOA issued by the Authority in lieu of its acceptance shall form part of the Agreement to be

signed between the Preferred Bidder (the “Consultant”) and the Authority.

7. We agree that if we fail to fulfil any of the conditions mentioned at RFP (or any subsequent

modification / addendum / corrigendum), Authority has the right to forfeit the Bid Security being

furnished by us along with this Bid.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

8. Notwithstanding any qualifications of conditions, whether implied or otherwise, contained in our Bid

we hereby represent and confirm that our Bid is unqualified and unconditional in all respects.

9. We understand that Authority is not bound to accept any or all Bids it may receive.

10. We declare that we have disclosed all material information, facts and circumstances, which would

be relevant to and have a bearing on the evaluation of our Bid and selection as consultant.

11. We do also certify that all the statements made and / or any information provided in our Bid are true

and correct and complete in all aspects.

12. We declare that in the event that Authority discovers anything contrary to our above declarations,

it is empowered to forthwith disqualify us and our Bid from further participation in the Bid evaluation

process and forfeit our Bid Security.

13. If negotiations are held during the period of validity of the Bid, we undertake to negotiate on the

basis of the proposed staff. Our Bid is binding upon us and subject to the modifications resulting

from negotiations.

14. We understand that the bid document, including all enclosures as a part of the bid and technical

presentation, shall become the property of the Authority.

15. We understand that by participating in this Tender, we give the Authority unconditional rights to

reproduce (in part or full) the concept design, drawings, rendering, walk through, models etc.

submitted as a part of the Presentation, without engaging our services and through another Agency

for this project. We agree not to assert any claims of ownership or infringement against the Authority

and shall raise no claim in this regard.

16. We understand you are not bound to accept any Bid you receive.

17. Our organization details are as follows:

S. No Particulars Details

1. Basic Information of Bidder

a) Name of Bidder

b) Registered Address

c) Address of the corporate headquarters and its branch

office(s), if any, in India

d) Offices in Gujarat, if yes, provide details

e) Date of incorporation and / or commencement of business

Bidder is a Private / Public Limited Company or

f) Partnership Firm (including LLP) or Proprietorship

Please give details & enclose relevant papers / certificates

g) Details of Income Tax Registration (Enclose PAN and GST

h) Ownership of the Organization*

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

S. No Particulars Details

(List of stakeholders / members who own 10% or more

stocks & their interest in the company

i) List of Current Directors

j) Other key management personnel

2. Brief description of the Company including details of its

main lines of business.

Details of individual who will serve as the point of contact /

communication within the Company:

3. (b) Designation

(c) Official Address

(d) Telephone Number / Mobile

(e) Official E-Mail Address

Yours Sincerely,

Authorized Signature (in Full and Initials)

Name and Title of Signatory:

Name of Firm: Address:

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 2: Format for Power of attorney (PoA) for Authorized Signatory

(On Requisite Stamp Paper)

Know all men by these presents, we ____________________ (name and address of the registered office of the

Bidder do hereby constitute, appoint and authorize Mr. / Ms. __________________R/o ___________(name and

address of residence) who is presently employed with us and holding the position of ______________, as our

attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or

incidental to the bid of the bidder ______________ (please state the name of the Bidder), for Request for

Proposal (RFP) for Selection of an Architect cum Consultant for providing comprehensive Architectural

Service for Development of Tourism Bhawan at Gandhinagar, Gujarat including signing and submission of all

documents and providing information / responses to the Authority, representing us in all matters in connection with

our bid for the said Project, including but not limited to:

• To act as the Company’s official representative for submitting the Bid comprising Capability Statement,

Technical Bid and Price Bid for the said project and other relevant documents in connection therewith;

• To sign all the necessary documents, papers, testimonials, applications, representations and

correspondence necessary and proper for the purpose aforesaid;

• To tender documents, receive and make inquiries, make the necessary corrections and clarifications to the

Bid and other documents, as may be necessary;

• To do all such acts, deeds and things in the name and on behalf of the Company as necessary for the purpose

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this Power of Attorney

and agree that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have

been done by us.

(Name, Title and Address)

………………….(Signature)

(Name, Title and Address of the Attorney / Bid Signatory)

• To be executed by the Bidder.

• The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid

down by the applicable law and the charter documents of the executants(s) and when it is so required the

same should be under common seal affixed in accordance with the required procedure.

• Also, wherever required, the executant(s) should submit for verification the extract of the charter documents

and documents such as a resolution / Power of attorney in favour of the Person executing this Power of

Attorney for the delegation of power hereunder on behalf of the executant(s).

• For a Power of Attorney executed and issued overseas, the document will also have to be legalised by the

Indian Embassy and notarised in the jurisdiction where the Power of Attorney is being issued.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 3: Format for Financial Summary of the Bidder

(On the letterhead of the Chartered Accountant or Statutory Auditor)

Annual Turnover of the Bidder (from Consultancy Services)

S. No Financial Year Standalone Turnover from Consultancy Services

(exclusive of taxes in INR)

[Average Annual Turnover] [indicate sum of above divided by 3]

Note: 1) Audited Balance Sheets are also required to be submitted for the same.

Certificate from the Statutory Auditor

This is to certify that [name of Bidder] [registered address] has Standalone Revenue as shown above against

the respective years.

Name of Authorized Signatory

Name of Bidding Firm

Signature of Authorized Signatory

Seal of Audit Firm

1. The Bidder shall submit corresponding audited annual reports (financial statements: balance sheets, profit

and loss account, notes to accounts etc.) in support of the financial data duly certified by statutory auditor/s.

In case, company does not have statutory auditor/s, it shall be certified by the chartered accountant that

ordinarily audits the annual financials of the company.

2. The Document as furnished above shall be verified online through the UDIN and the Balance Sheets. Bidders

are advised to ensure that the details as per this form are reproduced online accurately.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 4: Format for Letter of Undertaking

(Same should be furnished by the Bidder on its letter head)

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Nigam Bhavan Sector 16, Block C First Floor,

Nr. GH 4½ Bus Stand, Gandhinagar – 382

Subject: Submission of Bid for Selection of an Architect cum Consultant for providing comprehensive

Architectural Service for Development of Tourism Bhawan at Gandhinagar, Gujarat

With reference to this tender, I/We confirm the following:

1. Declaration for Not Blacklisted: I/We hereby confirm that our firm has not been banned or blacklisted by any

government organisation / Financial institution / Court / Public Sector Unit / Central Government / State

Government as on the Bid submission Date.

We also undertake that in case of banning or blacklisting of our firm / agency, by any government organisation

/ Financial institution / Court / Public sector Unit / Central Government / State Government after bid submission

date but on or before the Bid Due Date, our bids will not be entertained for evaluation.

2. Indemnity Undertaking:

a. I / We on behalf of our firm, hereby agree and undertake that I / We have understood all the rules,

regulations, guidelines and procedures and all staff Technical & Non-Technical working on behalf of our

firm will abide by all the rules, regulations, guidelines, and procedures.

b. I / We also declare that our firm will be responsible for any safety violations / accident etc. in providing

services as per the conditions of the Agreement. Authority will not be responsible in case of any accident

/ incident and will not compensate financially or otherwise. I / we hereby declare that I am / we are sole

responsible on behalf of the firm for giving such declaration.

3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the preparation and submission of this

Bid, we have not acted in concert or in collusion with any other Bidder or any other person(s) and also not

done any act, deed or thing which is or could be regarded as anti-competitive, restrictive or monopolistic trade

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any person

or agency in connection with this Bid.

4. Litigation: I / We hereby certify and confirm that we do not have any litigation that may impact / affect /

compromise the delivery of services as required under this RFP and the Agreement.

Dated this ______________ Day of ________________, YYYY

Name of the Bidder

Signature of the Authorized Signatory

Name of the Authorized Signatory

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 5: Format for Showcasing Experience

(on the letterhead of the Bidder)

A. Eligible Projects wherein Bidder has provided Comprehensive Architectural Consultancy Services

Government Clients /

Date of Completion (in

Name & location of

ongoing with at least

Total Project Cost (in

Tourism Sector Client

(Pl specify Yes / No)

B. Eligible Projects wherein Bidder has provided Comprehensive Architectural Consultancy Services

and which have Green Building Certification (GRIHA, IGBC, LEED, or an equivalent system)

Name & location Date of Certification System Maximum Rating of Total

of the project Completion (GRIHA / IGBC / LEED / rating in the the Project Project

(in equivalent (please Certification Cost (in

DD/MM/YYYY) mention) System INR)

Eligible Projects which have achieved the highest level of certification

Eligible Projects which have achieved the second highest level of certification

Note: 1) Add rows as required

2) Each project (under table A and / or B) has to be duly supported by documentary evidence from the client’s side

like Work Order, Agreement and Completion / substantial completion (indicating at least 80% completion) Certificate,

rating received certificate etc.

3) Please specify Project type as Convention Center / Integrated office buildings / Commercial (malls / hotels / similar)

Buildings / Institutional buildings / Museum / Interpretation Centre.

4) Bidders are advised to highlight relevant sections of the documentary evidence for quick reference of the Authority.

5) Projects without evidence may be rejected. Bidders are advised to include only eligible projects (as per terms &

conditions as provided in RFP).

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 6: Team Profile

Brief Profile of Key Personnel

Position Team Leader cum Senior Architect

Qualification (Latest First)

Total Years of experience

Years with the Bidding Party

Years of International Experience

COA Registration number

Position Senior Civil Engineer cum Project Manager

Qualification (Latest First)

Total Years of experience

Years with the Bidding Party

Years of International Experience

Position Green Building Specialist

Qualification (Latest First) Specific to Green Buildings:

Other Qualification:

Total Years of experience

Years with the Bidding Party

Years of International Experience

Experience of designing green Mention relevant projects

Note: Bidders must propose only one name against each position.

Technical Support Staff

S. No. Name Position Task

Note: Add rows as required

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 7: Format for CV of Key Personnel

1. Proposed Position: Team Leader cum Senior Architect / Senior Civil Engineer cum Project Manager /

Green Building Specialist (Strike out whichever is not applicable)

2. Name of Staff:

3. Relationship with the Bidder: Payroll basis / Retainership basis / provides intermittent project wise inputs

(Strike out whichever is not applicable)

4. Years with Bidding Party (applying for the said project):

5. Years of Experience (as on date):

6. Years of International Experience (as on date):

7. Qualifications (Include details in a chronological order, latest first)

8. Date of Birth:

9. Nationality:

10. Employment Record (Include details in a chronological order, latest first):

Name of the Organization Start Date End Date Duration (in years and

Note: 1) Add rows if required

2) include experience details such as to establish the minimum years of experience as per the

requirements of the RFP

11. Experience (Include details in a chronological order, latest first)

Name of the Organization Name of the Project Key Roles

Note: 1) Add rows if required

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe me, my

qualifications, and my experience.

Date: Day/Month/Year

(Signature of staff member OR Authorized Signatory)

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Form 8: Format of Bank Guarantee

(On Requisite Stamp Paper)

This Deed of Guarantee is made on this ______day of __________, YYYY at ________________ by

__________________Bank within the meaning of the Reserve Bank of India Act and constituted under the Banking

Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and having its Registered Office at

_______and inter alia an operational Branch Office at _____, Gandhinagar (hereinafter referred to as “the Bank”

or “the Guarantor”, which expression shall unless it be repugnant to the subject or context hereof be deemed to

include its successors and assigns) in favour of ‘Tourism Corporation of Gujarat Limited’ (hereinafter referred

to as “TCGL” which expression shall unless it be repugnant to the subject or context hereof be deemed to include

its successors and assignees).

WHEREAS, TCGL has undertaken the process of competitive bidding for selection of an Agency for providing

services related to “Selection of an Architect cum Consultant for providing Comprehensive Architectural

Service for Development of Tourism Bhawan at Gandhinagar, Gujarat” for which purpose TCGL issued a

Request for Proposal (“RFP”) inviting Bids from the Bidders to execute the Scope of Work specified therein

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated [date] for the

implementation of the Project (hereinafter called “the Bid”).

1. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP, irrevocably, unconditionally

and without reservation guarantee the due and faithful fulfilment and compliance of the terms and

conditions of the RFP by the said Bidder and unconditionally and irrevocably undertake to pay forthwith

to TCGL an amount of Rs. __________ (Rupees ________ ________ _________ only) (hereinafter

referred to as the “Guarantee”) as our primary obligation without any demur, reservation, recourse,

contest or protest and without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or

any of the terms and conditions contained in the said RFP.

2. Any such written demand made by TCGL stating that the Bidder is in default of the due and faithful

fulfilment and compliance with the terms and conditions contained in the RFP shall be final, conclusive

and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under this

Guarantee without any demur, reservation, recourse, contest or protest and without any reference to the

Bidder or any other person and irrespective of whether the claim of TCGL is disputed by the Bidder or not,

merely on the first demand from TCGL stating that the amount claimed is due to TCGL by reason of failure

of the Bidder to fulfil and comply with the terms and conditions contained in the RFP including failure of

the said Bidder to keep its Bid open during the Bid validity period as set forth in the said RFP for any

reason whatsoever. Any such demand made on the Bank shall be conclusive as regards amount due and

payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted

to an amount not exceeding Rs. __________ (Rupees ________ ________ _________ only).

4. We, the Bank, further agree that TCGL shall be the sole judge to decide as to whether the Bidder is in

default of due and faithful fulfilment and compliance with the terms and conditions contained in the RFP

including, inter alia, the failure of the Bidder to keep its Bid open during the Bid validity period set forth in

the said Bidding Documents, and the decision of TCGL that the Bidder is in default as aforesaid shall be

final and binding on us, notwithstanding any differences between TCGL and the Bidder or any dispute

pending before any Court, Tribunal, Arbitrator or any other authority.

5. The Guarantee shall not be affected by any change in the constitution or winding up of the Bidder or the

Bank or any absorption, merger or amalgamation of the Bidder or the Bank with any other person.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

6. In order to give full effect to this Guarantee, TCGL shall be entitled to treat the Bank as the principal

debtor. TCGL shall have the fullest liberty without affecting in any way the liability of the Bank under this

Guarantee from time to time to vary any of the terms and conditions contained in the said RFP or to extend

time for submission of the Bids or the Bid validity period or the period for conveying acceptance of Letter

of Invitation by the Bidder or the period for fulfilment and compliance with all or any of the terms and

conditions contained in the said RFP by the said Bidder or to postpone for any time and from time to time

any of the powers exercisable by it against the said Bidder and either to enforce or forbear from enforcing

any of the terms and conditions contained in the said RFP or the securities available to TCGL, and the

Bank shall not be released from its liability under these presents by any exercise by TCGL of the liberty

with reference to the matters aforesaid or by reason of time being given to the said Bidder or any other

forbearance, act or omission on the part of TCGL or any indulgence by TCGL to the said Bidder or by any

change in the constitution of TCGL or its absorption, merger or amalgamation with any other person or

any other matter or thing whatsoever which under the law relating to sureties would but for this provision

have the effect of releasing the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or made if

addressed to the Bank and sent by courier or by registered mail to the Bank at the address set forth

8. We undertake to make the payment on receipt of your notice of claim on us addressed to [name of Bank

along with branch address] and delivered at our above branch which shall be deemed to have been

duly authorised to receive the said notice of claim.

9. It shall not be necessary for TCGL to proceed against the said Bidder before proceeding against the Bank

and the guarantee herein contained shall be enforceable against the Bank, notwithstanding any other

security which TCGL may have obtained from the said Bidder or any other person and which shall, at the

time when proceedings are taken against the Bank hereunder, be outstanding or unrealised.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the previous

express consent of TCGL in writing.

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations contemplated

herein, the undersigned is duly authorised and has full power to execute this Guarantee for and on behalf

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs. __________

(Rupees ________ ________ _________ only). The Bank shall be liable to pay the said amount or any

part thereof only if the Authority serves a written claim on the Bank in accordance with paragraph 8 hereof.

13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the Due Date (inclusive

of due date) for submission of the Bid, inclusive of a claim period of 60 (sixty) days or for such extended

period as may be mutually agreed between TCGL and the Bidder, and agreed to by the Bank, and shall

continue to be enforceable till all amounts under this Guarantee have been paid.

14. The jurisdiction in relation to this Guarantee shall be the Courts at Gandhinagar, Gujarat and Laws in India

shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of _______________and

year first herein above written.

SIGNED, SEALED AND DELIVERED

For and on behalf of

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

(i) The Bank Guarantee should contain the name, designation and code number of the officer(s) signing the

(ii) The address, telephone number and other details of the Head Office of the Bank as well as of issuing Branch

should be mentioned on the covering letter of issuing Branch.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Annexure 1: Financial Bid Submission Form

Managing Director

Tourism Corporation of Gujarat Limited (TCGL)

Nigam Bhavan Sector 16, Block C First Floor,

Nr. GH 4½ Bus Stand, Gandhinagar – 382

Subject: Submission of Bid for Selection of an Architect cum Consultant for providing Comprehensive

Architectural Service for Development of Tourism Bhawan at Gandhinagar, Gujarat

We, the undersigned, offer to provide the consultancy services for the above in accordance with your Request

for Proposal dated [Date], and our (Technical and Financial Bid). Our Financial Bid is for a percentage of

__________________________(in words and figures) of the total project cost, currently estimated at Rs.

100.00 Cr, which is inclusive of all taxes excluding GST. Amount of GST, as applicable at the time of billing,

shall be borne additionally by the Authority.

Our Financial Bid shall be binding upon us subject to the modifications resulting from negotiations, up to

expiry of the validity period of the Bid, i.e., ___________ [Date].

We undertake that, in competing for (and, if the award is made to us, in executing) the above project, we will

strictly observe the laws against fraud and corruption in force in India namely "Prevention of Corruption Act

We understand that you are not bound to accept any Bid you receive.

1. Financial Bid to be submitted online only on n-procure website.

2. The format as given above is for representation purpose only. The format at n-procure might vary.

Bidders are requested to review the format as provided at n procure and submit financial bid after

reading it thoroughly.

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Note: The formats as given below are for representation purpose only. Authority may, at its discretion,

request the Bidders who have submitted bids for the said project, to submit details of the cost as quoted

in its financial bid, in following formats, after opening of the Financial Bid.

Summary of Costs (Sample only, not to be submitted with the technical bid)

S. No. Cost Component Cost in INR

1. Remuneration

2. Logistic related

3. Miscellaneous

5. Green Building Certification

Break-Up of Remuneration (Sample only, not to be submitted with the technical bid)

Sl. No. Name Position

Months Rate (INR) (INR)

Total Remuneration in INR

Break-Up of logistic related expenses (Sample only, not to be submitted with the technical bid)

S. No. Description Unit Quantity Unit Amount

Price (INR) (INR)

1. Return Flights between Trip

2. Miscellaneous Travel Expenses Trip

3. Subsistence Allowance Day

4. Local Transportation Costs*

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

S. No. Description Unit Quantity Unit Amount

Price (INR) (INR)

5. Office Rent / Accommodation,

Clerical Assistance, etc.

Total Reimbursable Expenses (INR)

Break-Up of Miscellaneous Expenses (Sample only, not to be submitted with the technical bid)

S No. Description Unit Quantity Unit Price Amount

1. Office Supplies, Utilities and Communication

2. Drafting reproduction of reports

3. Office Furniture and Equipment:

Computers, etc.

6. Office and establishment set up

Total Miscellaneous Expenses (INR)

Cost of Surveys (Sample only, not to be submitted with the technical bid)

S. No. Survey Type Unit rate Quantity Total Cost in INR

RFP | Selection of an Architect cum Consultant for Comprehensive Architectural Service for Development of Tourism Bhawan at

Gandhinagar, Gujarat

Annexure 2: List of Banks

Bidders are requested to take note of the modified list of banks in case the Bid Security is being submitted in the

form of Bank Guarantee.

As per the GR No. FD/MSM/e-file/4/2024/2859/D.M.O. dated 1st May 2025, issued by the Finance Department,

Government of Gujarat, Bank Guarantees from the following banks would be accepted:

• Guarantees issued by following banks will be accepted as SD/EMD on a permanent basis.

1) All Nationalized Banks.

• Guarantees issued by following Banks will be accepted as SD/EMD for period up to March 31, 2026. The

validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

1. AXIS Bank 22. South Indian Bank

2. AU Small Finance Bank 23. Standard Chartered Bank

3. Bandhan Bank 24. Tamilnad Mercantile Bank

4. Barclays Bank 25. Utkarsh Small Finance Bank

5. City Union Bank 26. YES Bank

6. CSB Bank 27. Ahmedabad Mercantile Co-op. Bank

7. DBS Bank India Limited 28. Nutan Nagrik Sahkari Bank Ltd.

8. DCB Bank 29. Rajkot Nagarik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 30. Saraswat Co-Operative Bank Ltd

10. ESAF Small Finance Bank 31. SBPP Co-operative Bank Ltd.

11. FEDERAL Bank 32. SVC Co-Operative Bank Ltd.

12. HDFC Bank 33. The Cosmos Co-op Bank Ltd.

13. HSBC Bank 34. The Gujarat State Co-operative Bank

14. ICICI Bank 35. The Mehsana Urban Co-Op. Bank

15. IDBI Bank 36. The Surat District Co-op Bank

16. IDFC First Bank 37. The Surat People's Co. Op. Bank Ltd

17. Jammu and Kashmir Bank 38. The Kalupur Commercial Co-op. Bank

18. Jana Small Finance Bank 39. The Panchmahal District Co-operative Bank

19. Karnataka Bank 40. The Baroda District Co-operative Bank

20. Karur Vysya Bank 41. Baroda Gujarat Gramin Bank

21. Kotak Mahindra Bank 42. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee from the concerned

tendering authority.

GR can be downloaded from the following link:

https://financedepartment.gujarat.gov.in/Documents/DMO_2876_01-May-2025_273.pdf