SITC (Supply Installation Testing and Commissioning) of Vehicle - Mounted Cold Fogging Machines as per AMC Tender Specifications & requirements.

3. Opening of online Technical Bid 03/03/2026 – 11:00 hrs onwards

4. Opening of Price Bid Will be intimated

5. Bid Validity 180 Days

6. Tender Fee Rs. 3,600/-

ISSUING OFFICE:

Asst.Entomologist-Malaria

Health-VBDC BRANCH, Ahmedabad Municipal Corporation,

1st Floor, Arogya Bhavan, Opp. S.T. Bus Stand, Geeta Mandir, Ahmedabad-

380022. GUJARAT

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

INFORMATION TO TENDERERS

1. Tender No: HM/ 11/ 2025-26

Last date of Online

2. tender submission 26/02/2026 up to 18.00 Hrs

Date of Tender Opening

3. (Technical bid) 03/03/2026 - 11.00 Hrs onwards

SITC of Vehicle - Mounted Cold Fogging Machines as

Name of the work

4. per AMC Tender Specifications & requirements

Rs. 3,600/- (Rs. Three Thousand Six Hundred Only); to be

submitted in the form of D.D./P.O. in favour of Municipal

Commissioner, Ahmedabad from any nationalized bank /

Tender fees Schedule bank and payable at Ahmedabad.

5. To be submitted at the Office of Tender Officer, Central

(Non-Refundable)

Record Department, B-Block, Mezzanine Floor, Sardar

Patel Bhavan, Ahmedabad Municipal Corporation,

Khamasha, Danapith, Ahmedabad- 380001. GUJARAT

Rs. 5, 60,000/- (Rs. Five Lakh Sixty Thousand Only); to be

E.M.D. submitted in the form of D.D./P.O. in favour of Municipal

Commissioner, Ahmedabad from any nationalized bank /

Schedule bank and payable at Ahmedabad. To be submitted

6. at the Office of Tender Officer, Central Record Department,

B-Block, Mezzanine Floor, Sardar Patel Bhavan,

Ahmedabad Municipal Corporation, Khamasha, Danapith,

Ahmedabad- 380001. GUJARAT

Time Limit for Supply As per tender documents.

General Condition As per tender documents.

Security Deposit As per tender documents.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Tender being e tender, only online submission on the website

Mode of Sending the

https://tender.nprocure.com will be eligible. However

Tender / Relevant

technical bid with relevant documents, certificates, tender

fee, and EMD fee has to be delivered by Registered A.D. or

Speed Post addressed to Tender Officer, Central Record

Department, B-Block, Mezzanine Floor, Sardar Patel

Bhavan, Ahmedabad Municipal Corporation, Khamasha,

Danapith, Ahmedabad- 380001. GUJARAT

Seal and Signature of the Bidder and Date: Asst.Entomologist-Malaria

Ahmedabad Municipal Corporation

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

1.0 TENDER NOTICE

SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender Specifications & requirements

1. The Municipal Commissioner, Ahmedabad Municipal Corporation, invites detailed bids under

two bids (technical & commercial online) from interested parties for the SITC of Vehicle -

Mounted Cold Fogging Machines as per AMC Tender Specifications & requirements.

2. Sealed tenders, for the above work are invited from the bidders. The bidder shall be a single entity.

All necessary documentary evidence shall be submitted along with the tender. Detailed PQ criteria

are mentioned in Appendix-2.

GENERAL DETAILS OF WORKS

Name of work: SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender

Specifications & requirements

Tender Fee (Non-refundable) Rs 3,600/-

Earnest Money Deposit (EMD) Rs 5, 60,000/-

Last date of submission of online bid 26/02/2026 up to 18:00 Hrs. through E tendering only,

Address for submission of the Tender fee, EMD, tender supporting documents:

Tender Officer, Central Record Department,

B-Block, Mezzanine Floor, Sardar Patel Bhavan,

Ahmedabad Municipal Corporation, Khamasha, Danapith, Ahmedabad-

Bid (Technical) Opening Date: 03/03/2026 at 11.00 hrs onwards

DOWNLOAD OF TENDER DOCUMENT

The tender document for these works is available on website www.ahmedabadcity.gov.in or

https://tender.nprocure.com

The bidder shall pay the Tender Fee to the Ahmedabad Municipal Corporation and shall have to

attach the Demand draft / Pay order issued by any Nationalized Bank / Schedule Bank, in favour

of Municipal Commissioner, payable at Ahmedabad shall be attached with the Pre-qualification

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as specified in

‘General Details of Work’ section above. The Bid Security shall be in form of a crossed demand

draft / pay orders in favour of “The Municipal Commissioner; Ahmedabad Municipal

Corporation of any nationalized bank / Schedule bank and payable at Ahmedabad

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following address through e tendering

Tender copy shall be accompanied by EMD in the form of Demand draft/ Pay order of

nationalized bank/Schedule bank only in favour of Municipal Commissioner, Ahmedabad. The

tenders not submitted in line with the tender clauses and without Tender fee and EMD in the form

specified, will be out rightly rejected. The Technical bid of only those bidders will be evaluated

who have remitted tender fees and submitted EMD.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General Detail of Work’ Section

above, if there is any change, same will be conveyed to renderers. Intending bidders or their

authorized representative who wish to participate in tender opening can remain present on

03/03/2026 - 11.00 Hrs onwards. Price Bids / Financial bids of only those bidders will be opened,

who are successful in the qualification Criteria and the Technical Evaluation. The date for price bid

opening shall be informed to the successful bidders later after evaluation of technical bids.

- Tender (a complete set of bidding document) fee shall be Rs. 3,600/- in the form of Demand Draft/

Pay Order from any Nationalized Bank / Schedule Bank in favour of MUNICIPAL

COMMISSIONER, Ahmedabad, payable at Ahmedabad, which shall be non refundable. The fees

shall be paid on 02 /03/2026 up to 17:00 Hrs to the Office of Tender Officer, Central Record

Department, B-Block, Mezzanine Floor, Sardar Patel Bhavan, Ahmedabad Municipal

Corporation, Khamasha, Danapith, Ahmedabad- 380001. GUJARAT .

- The tenders are uploaded on AMC’s website www.ahmedabadcity.gov.in or

https://tender.nprocure.com

- Prebid Meeting: It will be held on 17/02/2026 at 11:00 hrs Onwards at office of medical officer of

Health, Health Department, 1st floor, Aarogya Bhavan, Opp. S.T. Bus Stand, Geeta Mandir,

Ahmedabad-380022. Gujarat. All interested parties are advised to attend for any clarifications if

- All interested bidder must have to submit their queries/ details for which they seek clarifications,

before 18.00 hrs on or before 16/02/2026 through email on

[email protected] or [email protected] any query/ letter/ verbal

communication received after that will not be considered.

- Interested Bidders fulfilling the qualifying criteria shall fill online tender on

https://tender.nprocure.com up to 18:00 Hrs 26/02/2026 tender fees, EMD, Supporting

documents etc., as mentioned above shall be submitted in technical bids by the bidder on 02/03

/2026 up to 17:00 Hrs to Office of Tender Officer, Central Record Department, B-Block,

Mezzanine Floor, Sardar Patel Bhavan, Ahmedabad Municipal Corporation, Khamasha,

Danapith, Ahmedabad- 380001. GUJARAT.

- Information for online participation

Internet site address for e-Tendering activities will be https://tender.nprocure.com

Interested bidders can view detailed tender notice and download tender documents from the

above-mentioned website.

Bidders who wish to participate in online tender must register with the website through the “New

User Registration” link provided on the home page. Bidder will create login id and password on

their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic bids. Bidders

can procure the same from any of the CCA approved certifying agencies, or they may contact (n)

code Solution at below mentioned address and they will assist them in procuring the same.

Bidders who already have a valid Digital Certificate need not to procure the same. In case bidders

need any clarification regarding online participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati Hotel, Ahmedabad

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

E-Mail: URL: https://tender.nprocure.com

Bidders who wish to participate in e-Tender need to fill data in predefined forms of tender fee,

EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their eligibility of the bid.

After filling data in predefined forms bidders need to click on final submission link to submit their

encrypted bid. Bidder should also submit Document Fees, EMD, Technical bid document and

Reference Documents in hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e., tender fees will not be refunded under any circumstances.

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 180 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not fulfil all or any

of the condition or submitted incomplete in any respect will be rejected.

5. Conditional tender shall not be accepted. Municipal Commissioner, Ahmedabad reserves the right

to accept or reject such tenders without assigning any reason thereof.

6. Tenderers should carefully fill in the rates against the items mentioned in the schedule and

scrutinize them before submitting the tender. Any variation in rates etc. will not be allowed on any

ground such as mistake or misunderstanding etc. after the last date of submission of the tender.

7. The Tenderers shall have to necessarily quote the rate for product asked for in the tender and in e-

price bid only.

8. Tenderer having experience in similar supplies and good track record shall be given preference

while considering the tenders. Tenderers shall furnish the date on which the firm was established,

the names of all the partners constituting the firm with their residential addresses and experience

in similar works.

9. Municipal Commissioner decision will be final and abiding to all for accepting or rejecting the

10 In case the Tenderers will try to do any type of corrupt procedure like writing letters / e-mails

/phone calls / Personal visits to the officers of the Municipal Corporation or any one after prize bid

opened will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful bidder shall enter

in to an Agreement with the Corporation on Rs. 300 Stamp Paper.

12. Bidders shall submit necessary registration certificate like GST number registration copy & any

other if required for execution of such work as per government rules along with tender document.

13. If required tenderer may visit and at our Ahmedabad Municipal Corporation, Health - Malaria

Department. For general idea of working and requirements of Fogging Machines, with permission.

Municipal Commissioner, Ahmedabad reserves the right to accept or reject any or all tenders

without assigning any reason thereof. This Tender notice shall form a part of contract document.

The Tenderers are advised to read carefully the “Instructions to suppliers” and “Qualification

Criteria” contained in the tender documents.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

INSTRUCTIONS TO SUPPLIERS

1.0 Ahmedabad Municipal Corporation invites tender for SITC of Vehicle - Mounted Cold Fogging

Machines as per AMC Tender Specifications & requirements.

2.0 The requirement of SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender

Specifications & requirements and their detailed technical specifications are set out in Appendix

1. Interested and qualified parties, based on qualification criteria set out in Appendix 2, are

requested to submit information about bidder and a financial Quotation / price bid in a manner

prescribed in Appendix 3 and 4 Online. Bidder will have to inform to AMC, Ahmedabad if their

Bank details change after submission of bid. Otherwise in case of E.M.D. or Security Deposit

return, payment would be done on the basis of bank details they had submitted with bid .

Tenderer has to submit various other details as per the Annexure 1 to

3.0 Each Supplier shall submit only one (1) Bid for each of the item, in response to this Tender

Document (TD). Any Supplier who submits more than one Bid for the item will be disqualified.

However, if any tenderer based on models available with them, wants to quote for any one and/or

both the models as required in the tender, they can quote accordingly.

4.0 Not More than one tender shall be submitted by a contractor or by a firm of contractors. No two or

more concerns in which an individual is interested as a proprietor and / or a partner & / or director

shall submit tender for the execution of the same work / tender. If they do so all such tender shall

be liable to be rejected.

5.0 At any time prior 72 hours to the last date and time of submission of Bids AMC may, for any

reason, whether at its own initiative or in response to clarifications requested by any Supplier,

modify the TD by the issuance of Addenda. All interested tenderer shall have to check the website.

The Bidder shall not transfer the TD to another interested party. Any reply/changes (if required),

will also be declared on above website only.

5.1 Prebid Meeting: It will be held on 17/02/2026 at 11:00 hrs Onwards at Health Department,

Ahmedabad Municipal Corporation, Medical officer of Health, Health Department, 1 st floor,

Aarogya Bhavan, Opp. S.T. Bus Stand, Geeta Mandir, Ahmedabad-380022. Gujarat. All interested

parties are advised to attend for any clarifications if they desire.

All interested bidder/s must have to submit their queries/ details for which they seek clarifications,

on or before 16/02/2026-18.00 hrs through email on [email protected] or

[email protected] any query / letter / verbal communication etc received after that will

not be considered.

6.0 Preparations of tender document: Tenderer shall carefully examine the tender documents and fully

inform themselves as to all the conditions and matters, which may in any way effect the work or

the cost. Should a Tenderer find discrepancies, error or omission from the specifications or other

documents or should he be in doubt as to their meaning, he should address query to the concerned

authority. Any resulting interpretation of the tender documents will be issued to all Tenderers as

an addenda/ corrigendum. Verbal clarification and/or information given by the Tenderer shall not

be binding on the Corporation.

7.0 Modification of Documents: Modification of specifications and extension of the closing date of the

tender if required will be made by an addendum. Notification of addendum will be published on

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

website only. These shall be signed and shall form a part of tender. The Tenderer shall not add to

or amend the text of any of the documents except in so far as may be necessary.

8.0 Addenda: Addenda form part of the contract documents and full consideration shall be given to

all addenda in the preparation of tenders. Tenders shall verify the number of addenda issued, if,

any and acknowledge the receipt of all Addenda in the Tender. Failure to do so may cause the

Tender to be rejected.

9.0 The Bid shall remain valid for a period of 180 days from the date of opening of tender i.e., technical

bid (bid validity period). AMC reserves the right to reject any Bid, which does not meet this

requirement. In exceptional circumstances, prior to expiry of the original Application Validity

Period, AMC may request Applicants to extend the Application Validity Period for a specified

additional period. Applicants not extending the Application Validity Period when so requested

would automatically be disqualified.

10.0 Earnest Money Deposit (EMD)

11.1 Each Bid shall be accompanied by EMD of Rs 5, 60, 000/- (Rupees Five Lakh Sixty Thousand only).

11.2 The EMD shall be in the form of a crossed demand draft / Pay Order in favour of The Municipal

Commissioner, Ahmedabad on any Nationalised / Schedule bank / Bank as per AMC Circular

only, payable at Ahmedabad.

11.3 The EMD shall be forfeited in the following cases:

(a) If the Supplier withdraws it's Bid during the interval between the Bid Due Date and expiration of

the Bid Validity Period.

(b) If the successful supplier fails to provide the Performance Security within the stipulated time or

any extension thereof provided by AMC;

12.0 Performance Security

12.1 The successful Supplier would be required to submit Performance Security amounting to

Percentage of the Total Order value in the form of crossed demand draft/ Pay Order in favour of

The Municipal Commissioner, Ahmedabad on any Nationalised Bank / Schedule bank, payable

at Ahmedabad within 15 days. This will be returned only after successful completion of warranty

period + 3 Years Comprehensive Maintenance Contract period.

12.2 Irrevocable Bank Guarantee (as per AMC Rules), issued by a nationalized bank / Schedule bank

located in India shall also be acceptable.

13.0 Formats and Signing of Bid

13.1 The Supplier would provide all the information as per this TD. AMC would evaluate only those

Bids that are received in the required format and are complete in all respects. Each Bid shall

comprise the following:

(a) Details of the Supplier in the format set out in Appendix 3- online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2- online

(c) Financial Quotation/ price bid for SITC of Vehicle - Mounted Cold Fogging Machines as per

AMC Tender Specifications & requirements in the format set out in Appendix 4 in online

(d) Tenderer has to submit various other details and formats duly self attested and signed as per

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

(f) The Bidder shall duly sign all the sheets of the Tender Document submitted in support of their

(h) All bidders are requested to upload technical bid documents, however if they found any difficulty

in uploading, they can submit the same in physical with tender technical bid (along with EMD,

Tender fee etc) supporting documents.

13.2 The bidder shall seal the Tender Document submitted in support of their online tender in

envelopes, which shall be clearly marked as SITC of Vehicle - Mounted Cold Fogging Machines

as per AMC Tender Specifications & requirements.

13.3 The Tender Document submitted in support of their online tender shall be initialled by an

authorised signatory of the Bidder or an Individual, as applicable.

14.0 Formats and Signing of Bid

14.1 The Supplier would provide all the information as per this TD. AMC would evaluate only those

Bids that are received in the required format and are complete in all respects. Each Bid shall

comprise the following:

(a) Details of the Supplier in the format set out in Appendix 3. Online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2. Online

(c) Financial Quotation/ price bid for SITC of Vehicle - Mounted Cold Fogging Machines as

per AMC Tender Specifications & requirements in the format set out in Appendix 4 in

Online Format Only.

(d) Tenderer has to submit various other details and formats duly self attested and signed as

per Annexure 1 to

(g) (On line price bid is Compulsory)

15.0 Sealing and Marking of Bid for submission of Physical Tender supporting documents:

15.1 The envelope for relevant supporting documents, EMD, Tender fee must be super scribed with the

following information:

(a) Name and Address of Supplier

(b) Name of work

(c) Tender due date and time

15.2 If the envelope is not sealed and marked as instructed above, AMC assumes no responsibility for

the misplacement or premature opening of the contents of the Bid submitted and such Bid, may, at

the sole discretion of AMC, be rejected.

Tender shall be submitted through E - tendering only. (On line price Bid is compulsory)

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

16.0 Bid Due Date

16.1 Bids should be submitted Online before 18.00 hours IST on 26/02/2026, in the manner

and form as detailed in this TD. Bid submitted by either facsimile transmission or telex or email or

in person will not be accepted

16.2 AMC may, in exceptional circumstances, and at its sole discretion, extend the above Bid Due Date

by issuing an Addendum.

17.0 Opening of Bids and Clarifications

17.1 Technical bid will be opened on 03/03/2026, at 11.00 hrs onwards. AMC would open

the Bids possibly on Bid Opening Date as mentioned above in the ‘General Description of Work’

for evaluation, if there is any change, same will be intimated to tenderer.

17.2 AMC reserves the right to reject any or all Bids not submitted on time and which does not contain

the information/documents as set out in Clause

17.3 To facilitate evaluation of Bids, AMC may, at its sole discretion, seek clarifications in writing from

any Supplier regarding its Bid.

18.0 Evaluation

18.1 The details given by the applicants in the pre-qualification documents will be evaluated as per

qualifying criteria; Ahmedabad Municipal Corporation reserves the right to restrict the list of pre-

qualified applicant to any number deemed suitable by it. Ahmedabad Municipal Corporation’s

decision for pre- qualifying the applicants shall be final and binding to all.

18.2 As part of the evaluation, the Bids shall be checked for responsiveness with the requirements of

the TD and only those Bids, which are found to be responsive, would be further evaluated in

accordance with the criteria, set out in this TD.

18.3 The Bid would be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension thereof.

(b) It is signed, sealed, and marked as stipulated in Clause 8 and Clause

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out in Clause

(f) It provides information in reasonable detail. (“Reasonable Detail” means that, but for

minor deviations, the information can be reviewed and evaluated by AMC without

communication with the Supplier). AMC reserves the right to determine whether the

information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid that is

substantially responsive is one that conforms to the preceding requirements without

material deviation or reservation. A material deviation or reservation is one (i.) which

affects in any substantial way, the scope, quality, or performance of the project, or (ii.)

which would affect unfairly the competitive position of other Suppliers presenting

substantially responsive Bids.

18.4 AMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

(c) The Supplier does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Bid.

18.5 In case the Bid is found to be responsive, the Bid would be evaluated in accordance with the

Qualification Criteria as set out in Appendix

18.6 In case the Bid is found to be inadequate, AMC may request the Supplier for modifications to the

Bid submitted. As part of the evaluation of the Bid, AMC may also request the Supplier to submit

clarifications.

18.7 The Financial Quotations/ Bid of only those Suppliers, who meet the Qualification Criteria, would

18.8 The Supplier offering the lowest quotation for the SITC of Vehicle - Mounted Cold Fogging

Machines as per AMC Tender Specifications & requirements would be declared as the Preferred

Supplier for the same.

18.9 Even though agency is qualifying all the above criteria but found to be poor in performance, in the

opinion of executive officer and above cadre his price bid will not be opened. It is the discretion of

Municipal Commissioner or the Tender Scrutiny Committee to qualify / disqualify the agency or to

open / not to open the price bid of agency.

18.10 Tenderer has to submit the technical presentation/catalogue in support of their bid with all the

credential and salient features of their machine & proposal to enable the more technical evaluation

of the available proposal, if required AMC can ask the tenderer to show the live working of the

machine and based on the performance, AMC can take the decision for further evaluation. This

will be binding to the all bidders.

18.11 AMC may either choose to accept the Quotation of the Preferred Supplier or invite him for

18.12 In case there are two or more Suppliers quoting the same price, AMC may in such case call all such

Suppliers for negotiations and select the Preferred Supplier on the outcome of the negotiations.

The selection in such cases shall be at the sole discretion of AMC.

18.13 The tenderer has to submit all the required details / documents with the tender. No. complaint will

be accepted and considered after due date i.e., opening of the technical bid.

18.14 Comprehensive replacement warranty for one year & Comprehensive maintenance contract price

for next 3 years, which should include cost of labour, spares, entire equipment as the case may be.

The cmc cost will be taken into consideration for price evaluation.

19.0 In the event of acceptance of the Preferred Supplier with or without negotiations, AMC shall

declare the Preferred Supplier as the Successful Supplier. AMC will notify the Successful Supplier

through a Letter of Award (LoA) that its Bid has been accepted.

19.1 Notwithstanding anything contained in this TD, Municipal Commissioner, AMC reserves the right

to accept or reject any quotation, or to annul the bidding process or reject all quotations, at any

time without any liability or any obligation for such rejection or annulment, without assigning any

reasons thereof.

20.0 If any dispute arises about the contract or any terms of contract, Municipal Commissioner, AMC

shall be the sole arbitration and his decision would be final and binding to all the parties.

21.0 First unit / sample shall be inspected / verified by authorised representative/s of AMC with the

specification of AMC (if required) and on approval of first unit / sample; tenderer shall have to

fabricate and supply rest of units.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

22.0 The price escalation or variation clause will not be accepted. Tenderer must quote the total price,

net including of all taxes and duties etc. and for evaluation and finalisation purpose, the total price

will be taken in to consideration. Transportation, Packing, Forwarding, Insurance charges are

included in the indicated price. However, any change in the GST tax, Govt. statutory levies etc.

will be considered at actual for which contractor will have to submit necessary documentary

proofs as required by department.

23.0 The technical specification for SITC of Vehicle - Mounted Cold Fogging Machines as per AMC

Tender Specifications & requirements is given in Appendix 1, however bidder is advice to

personally visit the AMC, Health Malaria Department for better understanding of requirement of

AMC for Fogging Machines.

24.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

d) Civil commotion or strike or lock out of their principal workshop.

Any other cause which is beyond the contractor's control then upon the happening of any such

event causing delay, the contractor shall immediately inform in writing to the Dy. M.C. (Health)

but at the same time his best endeavours to make good the delay. The Dy. M.C. (Health) in such

event can take the final decision regarding the late delivery penalty for such cause.

25.0 Notwithstanding above, the MC- AMC., at his discretion, may also split the contract, if require for

timely execution of the work among two of more bidders. MC- AMC's decision in this regard shall

be final. MC- AMC also reserves right to award the Contract to any of the eligible and qualified

suitable Bidder. Splitting of work will be carried out based on bid capacity, manufacturing

capacity, past work experience of the bidder, time frame for execution of work etc and this shall be

binding to all bidders. Parallel Rate contract, if required, can also be awarded on above basis and

will be binding to all.

26.0 Successful bidder must use all virgin material for manufacturing of the ordered item/ material and

must submit all necessary proofs like Invoice copies of material purchased, test reports etc as per

AMC requirements.

27.0 Comprehensive Maintenance contract (CMC): After completion of 1-year Warranty period,

supplier will have to enter an annual comprehensive maintenance contract for 3 years at the rate

per annum. The Contract will cover fixed monthly (once in month) visit for preventive service/

Maintenance of the fogging machines. Annual Comprehensive Maintenance Contract will include

repair/replacement of all required spares which need such action due to normal. wear and tear and

normal working of machines. However, any breakdown / repair and replacement of parts required

due to non-providing of regular preventive maintenance services by O&M agency will be

excluded from scope of CMC.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

However, machine supplier agency must ensure regular and uninterrupted supply of all required

spares including consumable during entire contract period on FOC (free of Charge) / Chargeable

basis to O&M Agency, as case may be.

The CMC will cover the labour required for service and repair of the machines. and the same

would include free replacement of any part / component, if required, during the period of the

contract. The maintenance contract of the above shall be made operative from expiry of warranty

period of one year. Any offer for service contract contrary to this condition will not be accepted.

Tenderers will also have to guarantee regular and timely supply of all the spare parts required for

the normal working of the item at the cost not exceeding the cost of such a part charged to any

other Government Organization.

27.1 Tenderer must ensure local service point in Ahmedabad, so that all communication and

maintenance work can be arranged locally to avoid breakdown period.

28.0 In ordinary circumstance, the supplier would have to enter into CMC agreement at the time of

execution of contract If the supplier denies to enter CMC his contract order would be

29.0 The bidder will have to furnish his price quotation for CMC for 3 years along with his bid (Online)

which will be considered for price evaluation purpose. For this purpose, Satisfactory Service

would mean (a) Attending to complaint within 24 hours of lodging the complaints. (b) Ensuring

repair / replacement of defective parts and making the equipment operational within 2 days of

lodging the complaints. In case of minor repairing & within 4 days in case of major repairing

otherwise penalty of Rs. 100/- per machine per day penalty will be charged for delayed period. (c)

Providing monthly preventive maintenance visit.

30.0 If supplier fails to fulfil his contractual obligation of CMC and repair / replace of the defective

parts and make the equipment operational within 30 days of lodging the complaints, the entire

security deposit will be forfeited, and the supplier would be debarred from future business with

31.0 During Warranty and CMC period, the uptime period of equipment should be minimum 90% if

the breakdown period is more than 30 days for a particular calendar year, actions will be taken to

debar the agency from AMC.

32.0 In the event of breakages or loss of stores during transit against requisition order the said quantity

will have to be replaced by the R.C. holder. The purchaser will not pay separately for transit

insurance and the supplier will be responsible for the stores as soon as possible, but not later than

15 days from the date of arrival of stores at destinations notify the R.C. holder of any loss or

damages to the stores that might / should have occurred during the transit.

33.0 Any monetary claim arising due to any of the terms and conditions of the tender / supply,

including the difference arising due to risk purchase, will be recovered in the following manner:

{a} from any pending bills of the party;

{b} from any E.M.D./ Security Deposits of the party;

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

34.0 STANDARD BREACH CLAUSE:

The MC - AMC shall, in addition to his powers under other clauses to terminate the contract, have

powers to terminate his liability there under of the time by giving one month’s (or such shorter

period as may be mutually agreed) notice in writing to Supplier of his desire to do so and upon

expiry of the notice, the contract shall be terminated without prejudice to the right accrued to the

date of the termination. However, if the AMC decided to put an end to the business relations on

breach of any conditions of the contract no such notice shall be necessary and on event of AMC

decided to put an end to the business relations on breach of any conditions of the contract no such

notice shall be necessary and on event of AMC deciding to terminate the business, and the R.C.

shall stand terminated with immediate effect.

The Contract can also be terminated by the MC - AMC in the following circumstances:

1) If the firm is debarred or disqualified or ceases to exist or convicted of any offence.

2) If the quality of the item to be supplied is found not up to the AMC Specifications (as

applicable) and multiple samples are found to be not of standard quality.

3) If supply position of the firm is not satisfactory.

35.0 Whenever under this contract any sum of money is recoverable from the Supplier and payable to

the MC - AMC, Ahmedabad, or an officer empowered by him shall be entitled to recover such sum

by appropriating in part of whole the Security Deposit paid by the Contractor, if a security being

insufficient or if no security has been taken from contractor, then the balance of the total sum

recoverable as the case may be deducted from the sum due to the contractor under this or any

other contract.

36.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or expenses for which

under the contract, the contractor is liable to the Ahmedabad Municipal Corporation from any

money due or becoming due to the contractor under the contract or Municipal Commissioner will

have the liberty to recover the amount from the contractor.

37.0 Payment Terms: -

As mentioned in Appendix-1

38.0 The tenderer should be the Manufacturer or should be the Authorised dealer / Distributor of

manufacturer of such type of fogging machines. If the tenderer is Authorised dealer / Distributor

of the manufacturer, a latest Authority letter should be submitted. All necessary documentary

evidences shall be submitted with the tender. Detailed PQ criteria are mentioned in Appendix-2.

39.0 No Compensation for Alteration in or Restriction of Work If at any time after the commencement

of the work, the Ahmedabad Municipal Corporation shall for any reason whatsoever not require

the whole or part thereof as specified in the tender to be carried out, the AMC shall give notice in

writing of the fact to the contractor, who shall have no claim to any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the

execution of the work in full, but which he did not derive in consequence of the full amount of the

work not having been by reason of any alterations having been made in the original specifications,

drawings, designs and instruction which shall not involve any curtailment of the works as

originally contemplated.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

40.0 The Municipal Commissioner, Ahmedabad Municipal Corporation reserves the right to reject all

or any of the tender including the lowest tender or part of the tender which in the judgment of the

Municipal Commissioner, Ahmedabad Municipal Corporation does not appear to be in the best

interest of Ahmedabad Municipal Corporation and the contractor shall have no cause of action or

claim against the Ahmedabad Municipal Corporation, its officers, employees, successors, or

assignees for rejection of his tender

41.0 The activity is under essential service; contractor is not allowed to stop this work at any point of

time. If the contractor fails to start the work on time after issue of work order, then EMD of the

contractor shall be forfeited and if the agency is found to be poor in performance for carrying out

awarded work or Notwithstanding, if contractor stop / leave the work by his own discretion then

Security Deposit of the contractor shall be forfeited and additional expenditure for execution of

remaining work shall be recovered through, if be needed, legal proceeding and Agency shall be

debarred / blacklisted subject to approval of competent authority.

42.0 Tenderer has to submit all the relevant information likes;

 Company & Model details.

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type of items has been supplied by them.

 Details of Technical experience of tenderer (Supply work)

 Performance certificates as per tender requirements.

43.0 Special Conditions

a) The bidder must make the invoices in the name of AMC.

b) Bidder must instruct the dealers to render after sale service for the supplies made and

copy of the same to be enclosed with bid if service will be provided through dealer

network. Even in such circumstances all liabilities will rest on supplier only.

c) On failure of L1 to show the technical presentation and/or live- actual working

performance (if required/asked by AMC) of the fogging machines for technical approval of

bid, his tender will be rejected. AMC can ask the Lowest and/or other qualified bidder/s to

submit the Sample unit for checking / verifying the same with tender specifications and

actual requirement- working, before finalizing the bid. On failure of L1 for approval of

sample / execution of order the L2 shall be invited for negotiation and further formalities

(as above) if required.

d) The tenderer shall quote for complete job. The tenderer that does not include the complete

job as specified in schedule of tender (specification) will be rejected.

e) Individual Lowest bidder will be evaluated based on rates quoted by tenderer/s for

Vehicle - Mounted Cold fogging machines separately based on total price of A and B

part (i.e., supply and CMC) in the tender.

f) Tenderer must design the fogging machines as per the requirements of AMC. Failure at

any part will be contractor's responsibility and will have to bear the cost.

g) It will be the responsibility of the bidder to collect the unit from the regional sales

office/depot/port/doc etc of the manufacturer & / or their authorized dealer and transport

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

the same to delivery location. Any charges applicable for the same shall be included in the

h) It will be the responsibility of the tenderer to deliver the supplies to AMC, Ahmedabad.

i) The successful bidder will be fully responsible for the safety and security of the unit when

in their possession during the delivery, testing, commissioning stage and even during the

entire contract period.

j) This is subject to the jurisdiction of the competent court of Ahmedabad only. In case of any

claim, dispute of difference arising in respect of a contract, the cause action thereof shall be

deemed to have arisen in Ahmedabad and all legal proceedings in respect or any such

claim, dispute or difference shall be instituted in a competent court in jurisdiction of

Ahmedabad city only.

Seal and Signature of the Bidder: Asst. Entomologist-Malaria

Ahmedabad Municipal Corporation

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Ahmedabad Municipal Corporation

Procurement Requirement and Specifications of SITC of Vehicle - Mounted Cold Fogging Machines as

per AMC Tender Specifications & requirements.

The number of SITC of Vehicle - Mounted Cold Fogging Machines to be procured are 08 no’s; however,

actual number of procurements will be at the sole discretion of AMC.

Tender Validity period

The Validity period is 180 days from the date of technical bid opening.

Procurement period (i.e., Delivery Period)

The total procurement period from date of order will be 30 (or as per delivery schedule mentioned in

supply order) days. Other wise late delivery will be considered for such delay period.

Delivery Schedule & Contract Period.

As per requirement AMC will give delivery schedule (if delivery required in staggered manner/delay) to

the successful bidder in supply order. The price quoted as per Appendix 4, will be valid for the entire

procurement period, which will be binding to the supplier. Further this rate contract will be valid for one

year from the date of purchase order during which if AMC requires extra quantity, same shall be supplied

by contract at same approved rate and terms conditions. However, actual number of procurements will be

at the sole discretion of AMC.

Delivery location: Central workshop, Nr Geeta Mandir Bus Stand, S T Cross road, Ahmedabad, Gujarat at

site specified by AMC

For Supply part:

100% of the payment as per the invoice (as per the approved rate in the tender) will be issued within 60 days on

satisfactory receipt of supplies at AMC, Ahmedabad

For Comprehensive Maintenance contract:

Half yearly base payment after completion of warranty period, annual comprehensive maintenance contract for three

years as per the invoice (as per the approved rate in the tender) will be issued within 60 days on satisfactory

performance of CMC at AMC, Ahmedabad.

Transit Insurance

The Supplier is responsible for transit and all other insurances (if required) till the equipments are

delivered at the location mentioned in the Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the most recent or

current models and those they incorporate all recent improvements in design and materials unless

provided otherwise in the Contract. The Supplier further warrants that all Goods supplied under this

Contract shall have no defect arising from design, materials, or workmanship (except when the design

and/or material is required by the Purchaser's Specifications) of from any act or omission of the Supplier,

that may develop under normal use of the supplied Goods in the conditions prevailing in the country of

This warranty shall remain valid for 12 months after the Goods or any portion thereof as the case may be,

have been delivered to and accepted at the destination indicated in the Contract or as specifically

mentioned in the work order.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this warranty.

Upon receipt of such notice, the Supplier shall, within 15 days and with all reasonable speed, repair or

replace the defective Goods or parts thereof, without cost to the Purchaser.

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified above, the

Purchaser may proceed to take such remedial action as may be necessary, at the Supplier's risk and

expense and without prejudice to any other rights which the Purchaser may have against the Supplier

under the Contract.

PERFORMANCE GUARANTEE.

As a contract security, the contractor shall furnish performance guarantee in the form of Demand draft/

pay order within 15 days from the date of order for the amount at least 5 Percentage of the ordered amount

from any Nationalized Bank / schedule Bank and made payable to the "Municipal Commissioner,

Ahmedabad Municipal Corporation". Payable at Ahmedabad.

The performance guarantee shall be returned to the contractor without any interest on the successful

completion of the CMC (Comprehensive Maintenance contract) period. When the contract ceases to be under

any obligation.

Items supplied by contractor must have minimum warranty of 12 months from the date of delivery against

any manufacturing defects etc.

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its performance

security, liquidated damages, or termination for default, if and to the extent that, its delay in performance

or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

For purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier and not

involving the Supplier's fault or negligence and not foreseeable. Such events may include, but are not

limited to, acts of the Purchaser either in its sovereign or contractual capacity, wars or revolutions, fires,

floods, epidemics, quarantine restrictions, and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in writing of such

conditions and the cause thereof. Unless otherwise directed by the Purchaser in writing, the Supplier shall

continue to perform its obligations under the Contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the Force Majeure event.

Taxes and duties

GST Shall be included in the indicated price. Tenderer must quote the total price, net including of all taxes

and duties, CMC etc. and for evaluation and finalisation purpose, the total price will be taken in to

consideration. Transportation, Packing, Forwarding, Insurance charges are included in the indicated price.

However, any change in the GST tax, govt. statutory levies will be considered at actual for which

contractor will have to submit necessary documentary proofs as required by department.

The bidder will specify, make arrangement for inspection of the SITC of Vehicle - Mounted Cold Fogging

Machines as per AMC Tender Specifications & requirements by AMC and/or Third Party (if required)

along with AMC, before delivery at factory/depot site. Inspection and commissioning of the SITC of

Vehicle - Mounted Cold Fogging Machines will also be carried out at Ahmedabad at site specified by

AMC (if required). If any discrepancy is found in the material supplied and technical specifications

approved, the same lot shall be rejected and bidder will collect rejected material within seven days. No

claim for the rejected material shall be entertained.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the equipments.

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be hold liable

and AMC can take actions to forfeit of his performance security, imposition of liquidated damages and/or

termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period, AMC shall deduct from

the contract price as liquidated damages (Late delivery penalty) will be calculated on the basis of delayed

days for delayed quantum (delayed work amount) of work and rate of calculation will be 2 Percentage per

month of delivery price will be recovered from the supplier without any reference to the supplier. The

number of Liquidated damages will be however subject to the maximum of 10Percentage of the total

However, Delay in excess of one hundred (100) days after completion of delivery period may be cause for

termination of contract and forfeiture of all security for performance.

Seal and Signature of the Bidder: Asst.Entomologist-Malaria

Ahmedabad Municipal Corporation

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Technical Specification for Vehicle - Mounted Cold fogging

Sr. Specifications available in

Required Specifications

No. offered Model:

1. Type of Machine: Heavy Duty Vehicle Mounted

2. Engine: 4 Stroke, 18-20 hp (Petrol Engine)

Fuel tank capacity: The capacity of fuel tank shall be

declared and allow field operation not less than 2 hours of

continuous operation at the minimum recommended flow

rate without refilling.)

Fuel Tank Detachable & Mountable on Platform of the

Machine separately for the safety avoid Fire.

Pesticide tank capacity: Shall be not less than 50 Litres.

Pesticide tank should be provided with markings.

Cut off Valve: Machine shall be with declared and

automatically cut-off valve.

Empty Machine Weight: The net weight of Machine,

7.* without pesticides, fuel or detachable equipment, shall be

declared and shall not exceed 250 kg.

8. Ignition: Electronic start

9.* The Machine Shall have a pesticide flushing system.

Pressure released device: if the tank is pressurized at more

10. than 50kPa, a device capable of completely depressurizing

the tank before the tank is opened shall be provided.

Droplet size: the Volume Median Diameter (VMD) droplet

shall be less than 30 microns.

Noise Level: Shall be declared and shall not exceed

decibels one meter from the machine at any time.

Control Panel System: The Control Panel shall be provided

13. with permanently labelled switches. Separate Panel Board

fitted with all meters, gauges, Pyrometers, Regulators etc.

Each Machines Shall also supplied with standard tools,

spares, and accessories.

Products Confirming to WHO specification and WHOPES

Approved Certified products only

* - The tenderer must attach valid documents and test reports from Govt. approved laboratory for this.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Qualification Criteria

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of Registration. (i.e., GST

B. The tenderer should be the Manufacturer or should be the Authorised dealer / Distributor of

manufacturer of such type of fogging machines. If the tenderer is Authorised dealer / Distributor

of the manufacturer, a latest Authority letter should be submitted. All necessary documentary

evidences shall be submitted with the tender.

C. The tenderer shall furnish certificates of satisfactory performance of at least two clients of such

equipment /units supplied together with copies of purchase orders received from those clients.

D. The tenderer shall furnish the list of Municipal corporations /ULBs / Institutions / Corporate with

Address and Tel. no. To whom equipments have been supplied during the preceding three years

and the numbers of equipments such supplied.

E. Certificate from Chartered Accountant about turn over and past three years’ Audited financial

statements shall be attached.

F. The bidder shall be a single entity. The Supplier should furnish the details of experience along

with the indicated supporting document in the format set out below:

i) The Average Annual financial turnover of the tenderer during the last 3 financial years (2021-22, 2022-

23 and 2023-24) ending 31/03/24 should be at least 30% of the estimated cost of tender. i.e., it should be

at least Rs. 75 Lakhs (Rs. Seventy-Five Lakhs only). Separate Chartered Accountant’s certificate shall be

ii) The Tenderers / Companies must have Bank solvency certificate of Nationalized Bank/Schedule bank

(Bank as per AMC Circular) amounting to not less than 20% of the estimated cost of tender i.e., it

should be at least Rs. 50 Lakhs (Rs. Fifty Lakhs only). The solvency certificate issued shall not be more

than one year old.

G. Work Experience:

Experience Criteria for manufacturer / supplier is as below:

Manufacturer / principal supplier of the fogging machines shall have supplied at least minimum of

following quantity in last 7 years up to 31-3-2025. All necessary documentary evidence shall be

submitted along with the tender.

Vehicle - Mounted Cold Fogging Machines.

a. Three similar works of Supply 40% (i.e., 03 Nos.) of the machines.

b. Two similar works of Supply 50% (i.e., 04 Nos.) of the machines.

c. One similar works of Supply 80% (i.e., 06 Nos.) of the machines.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Description Name of Client Numbers Year of supply Proof of Experience

- Copy of Purchase Order

from the Client.

- Satisfactory work execution

certificates of the client

Similar work means work related to Manufacture / Supply of Vehicle - Mounted Cold Fogging

Machines of any capacity.

The tenderer shall furnish a satisfactory work performance certificate from the past/ current

purchasers/customers with details & it's working together with self-attested copies of purchase order/s

received from that client/s.

H. Further, if tender is quoted by Authorized Dealer / distributor, then he has to submit the details of his

main manufacturer whose product he quotes along with agreement with its manufacturer &/or

authorized supplier as per tender requirements to qualify in the tender. Further manufacturer/

supplier must possess requisite quantity and other criteria for supply and performance as mentioned

in the above experience clause. Necessary documentary proof shall be attached with the tender.

I. The tenderer shall furnish the list of Municipal corporations /ULBs /Institutions with Address & Tel.

no. to whom equipments have been supplied during the preceding five years and the numbers of

equipments such supplied.

J. Certificate from Chartered Accountant about turn over and past three years’ Audited financial

statements attached.

K. Special Notes

Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject to be disqualified

if Applicant or any of its constituent partners have: - Made misleading or false representation in the

forms, statements, and attachments submitted; or - Been debarred or terminated or blacklisted by

Central Govt. organization / State Govt. organization / AMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are the disqualification

in case of failure to disclose information by partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / AMC or any other

Agency of Government of India or any of the State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been convicted by

any court of law for any of the offenses under any Indian laws.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

Note: The experience as sub contractor shall not be considered

Seal and Signature of the Bidder: Asst.Entomologist-Malaria

Ahmedabad Municipal Corporation

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

APPENDIX 3 (ONLINE SUBMISSION)

Details of Tenderer

1. (a) Name of Tenderer

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Tenderer's main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for AMC with

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorised Signatory of the Supplier

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

5. Details of the equipment supplied as per Clause 1.0, Appendix

• Specification

• Dimensional Details with drawing

• Brief description of Model

• Delivery Schedule of each model

A Details of availability of after sales services in Gujarat

1 Address of manufacture's Service centre:

2 Name of Service Engineer:

Address of Local Depot of parts and other:

Consumable stores

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Financial Quotation for the SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender

Specifications & requirements.

Compulsory in ONLINE Format (E price bid only)

Municipal Commissioner

Ahmedabad Municipal Corporation.

Mahanagar Seva Sadan.

Ahmedabad-380001

Sub: Financial Quote for SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender

Specifications & requirements

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this Procurement

Document, submit our financial quote for the supply of following equipment for your evaluation. The

price quoted includes packing, forwarding charges, insurance, all taxes and duties etc. Delivery will be

made at Ahmedabad; Gujarat at site specified by AMC and will be as per tender terms of Appendix 1 of

the Procurement Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our

Quotation we hereby represent and confirm that our Quotation is unconditional in all respects and we

agree to the terms of this Procurement Document.

1. For Vehicle - Mounted Cold Fogging Machines

A. SITC of Vehicle - Mounted Cold Fogging Machines as per AMC Tender Specifications &

Sr. Financial Quote

Details Quantity Total Amount Rs.

Details Quantity Total Amount Rs.

No. PER UNIT (Rs.)

SITC of Vehicle - Mounted Cold

A Fogging Machines as per AMC Tender 08 Nos.

Specifications & requirements

3 Other Taxes and Duties If any.

4 Transportation

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

B. Comprehensive Maintenance contract of Vehicle - Mounted Cold Fogging Machines as per AMC

Tender Specifications & requirements

Sr. Quote PER Total Amount

Sr. Quote PER Total Amount

Details PER UNIT Quantity

No. UNIT (Rs.) per Rs.

Comprehensive Maintenance

contract of Vehicle - Mounted

Cold Fogging Machines as per

AMC Tender Specifications &

requirements for 3 years, after

expiry of warranty period.

3 Other Taxes and Duties If any.

4 Transportation

Net price of A + B for Vehicle - Mounted Cold Fogging Machines =

Note: Individual Lowest bidder will be evaluated based on rates quoted by tenderer/s & total value of A

+ B (i.e., supply + CMC).

Please provide information on applicable fields.

The price quoted above is net including all GST taxes and duties. Packing, Forwarding, Entry tax,

Insurance charges are included in the indicated price. The prices are fixed and firm and are inclusive of all

applicable taxes and duties as may be statutorily applicable.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorised Signatory of the Supplier

(Name, Title and Address of the Authorised Signatory)

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

I / We agree that the entire clause, information mentioned in these tender documents are correct as per my

knowledge and I / we have read and understood all the terms and conditions mentioned in document

carefully. I / We abide to agree and follow to the terms and conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas and any other

inquiry regarding all details, projects and works listed by us in the pre-qualification document at any state.

Date: - Name of Tenderer: -

Place: - Sign / Stamp

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

A. General Information:

All individual firms are requested to complete the information in this form. Individual information should

be provided for all owners, directors or applicants that are partnerships public / Pvt. Ltd. or individually

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person:

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

B. BANK ACCOUNT DETAILS

1. Name of the party:

3. Telephone No. / Mobile No.:

6. Name of the Bank:

7. Branch & Address of Bank:

8. Account Type:

9. Bank Account No.:

10. MICR Number:

11. I.F.C.E. Code No. (Bank):

12. Cancelled cheque leaf:

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Audited financial statements:

Attach true copy

- Bidder shall furnish audited balance sheet for financial year 2022-23, 2023-24 and 2024-25 ending

- Also submit separate CA certificate for year wise financial turn over

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

History of litigation:

Applicant should provide information on any history of litigation or arbitration resulting from contracts

with Any Municipal Corporation, ULBs, Central Govt, State Govt, Govt Authority etc.

Award for / or Against Name of Client, cause of Litigation Disputed amount in

applicant and matter of dispute Rupees

Note: If the information to be furnished in this schedule is not given and come to the knowledge of AMC

subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney holders

1 I/We agree that the decision of the Ahmedabad Municipal Corporation in pre-

qualification/selection of applicants/contractor, Phasing of work and in any other project related

matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of knowledge.

3 I/We agree that I/we have no objection if inquiries are made about our works, its related areas and

any other inquiry regarding all details, projects and works listed by us in the pre-qualification

document at any state.

Signature with seal of the company

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

DECLARATION OF THE CONTRACTOR:

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding scope of work, all materials and labour on which I / We have based my / our rates for

this tender. The specifications and leads on this work have been carefully studied and understood before

submitting this tender. I / We undertake to use only the best materials approved by the Engineer in charge

or his duly authorized representative during execution of the work and to abide by the decision of AMC.

Signature of Applicant

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

AFFIDAVIT * Rs. 300 Stamp:

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required attachments are

true and correct. I also understand that in case of wrongful/false information, corporation is

entitled to take any civil & criminal punitive action against me/us.

2.0 The undersigned also hereby certifies that neither our firm M/s _______________________

_____________________ nor any of its constituent partners, directors etc have abandoned any work

in India nor any contract awarded to us for such works has been rescinded.

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, Government, or

public limited institutions, firm or corporation to furnish pertinent information deemed necessary

and requested by the AMC to verify our statements or our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the AMC.

5.0 The AMC and its authorized representatives are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with

this application and to seek clarification from our bankers and clients regarding any financial and

technical aspects. This Affidavit will also serve as authorization to any individual or Authorized

representative of any institution referred to in the supporting information, to provide such

information deemed necessary and requested by you to verify statements and information

provided in the Tender or regarding the resources, experience, and competence of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding scope of work, all materials and labour on which I / We have based my / our rates for

this tender. The specifications and leads on this work have been carefully studied and understood before

submitting this tender. I / We undertake to use only the best materials approved by the Engineer incharge

or his duly authorized representative during execution of the work and to abide by the decision of AMC.

Signed by the Authorized signatory of the firm

Title of the office

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper of Rs.300 and

duly notarized.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

Format for Bank Guarantee for Bid Security (EMD)

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the “Authority”,

which expression shall unless it be repugnant to the subject or context thereof include its,

successors and assigns) having agreed to receive the Bid of …………………… (a company

registered under the Companies Act, 1956) and having its registered office at………………………

(hereinafter referred to as the “Bidder” which expression shall unless it be repugnant to the subject

or context thereof include its/their executors, administrators, successors and assigns), for the *****

Project on basis (hereinafter referred to as “the Project”) pursuant to the Document dated

…………… issued in respect of the Project and other related documents including without

limitation the draft concession agreement (hereinafter collectively referred to as “Bidding

Documents”), we (Name of the Bank) having our registered office at……………………… and one

of its branches at …………………….. (Hereinafter referred to as the “Bank”), at the request of the

Bidder, do hereby in terms of Clause of the Tender Document, irrevocably, unconditionally and

without reservation guarantee the due and faithful fulfilment and compliance of the terms and

conditions of the Bidding Documents (including the entire tender Document) by the said Bidder

and unconditionally and irrevocably undertake to pay forthwith to the Authority an amount of Rs.

***** (Rupees ***** only) (hereinafter referred to as the “Guarantee”) as our primary obligation

without any demur, reservation, recourse, contest or protest and without reference to the Bidder if

the Bidder shall fail to fulfil or comply with all or any of the terms and conditions contained in the

said Bidding Documents.

2. Any such written demand made by the Authority stating that the Bidder is in default of the due

and faithful fulfilment and compliance with the terms and conditions contained in the Bidding

Documents shall be final, conclusive, and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under

this Guarantee without any demur, reservation, recourse, contest or protest and without any

reference to the Bidder or any other person and irrespective of whether the claim of the Authority

is disputed by the Bidder or not, merely on the first demand from the Authority stating that the

amount claimed is due to the Authority by reason of failure of the Bidder to fulfil and comply with

the terms and conditions contained in the Bidding Bid Document - for . . . . . . . . . . . . . . . . . . . .

Documents including failure of the said Bidder to keep its Bid open during the Bid validity period

as set forth in the said Bidding Documents for any reason whatsoever. Any such demand made on

the Bank shall be conclusive as regards amount due and payable by the Bank under this

Guarantee. However, our liability under this Guarantee shall be restricted to an amount not

exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One Hundred

eighty days) days from the Bid Due Date inclusive of a claim period of 60 (sixty) days or for such

extended period as may be mutually agreed between the Authority and the Bidder, and agreed to

by the Bank, and shall continue to be enforceable till all amounts under this Guarantee have been

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to whether the

Bidder is in default of due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents including, inter alia, the failure of the Bidder to keep its Bid

open during the Bid validity period set forth in the said Bidding Documents, and the decision of

the Authority that the Bidder is in default as aforesaid shall be final and binding on us,

notwithstanding any differences between the Authority and the Bidder or any dispute pending

before any Court, Tribunal, Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up of the Bidder

or the Bank or any absorption, merger or amalgamation of the Bidder or the Bank with any other

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat the Bank as the

principal debtor. The Authority shall have the fullest liberty without affecting in any way the

liability of the Bank under this Guarantee from time to time to vary any of the terms and

conditions contained in the said Bidding Documents or to extend time for submission of the Bids

or the Bid validity period or the period for conveying acceptance of Letter of Award by the Bidder

or the period for fulfilment and compliance with all or any of the terms and conditions contained

in the said Bidding Documents by the said Bidder or to postpone for any time and from time to

time any of the powers exercisable by it against the said Bidder and either to enforce or forbear

from enforcing any of the terms and conditions contained in the said Bidding Documents or the

securities available to the Authority, and the Bank shall not be released from its liability under

these presents by any exercise by the Authority of the liberty with reference to the matters

aforesaid or by reason of time being given to the said Bidder or any other forbearance, act or

omission on the part of the Authority or any indulgence by the Authority to the said Bidder or by

any change in the constitution of the Authority or its absorption, merger or amalgamation with

any other Bid Document- for . . . . . . . . . . . . . . . . . . . . . . . . . . . . in the State of Gujarat person or any

other matter or thing whatsoever which under the law relating to sureties would but for this

provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or made

if addressed to the Bank and sent by courier or by registered mail to the Bank at the address set

9. We undertake to make the payment on receipt of your notice of claim on us addressed to [name of

Bank along with branch address] and delivered at our above branch which shall be deemed to

have been duly authorised to receive the said notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before proceeding

against the Bank and the guarantee herein contained shall be enforceable against the Bank,

notwithstanding any other security which the Authority may have obtained from the said Bidder

or any other person and which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the

previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute this

Guarantee for and on behalf of the Bank.

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to Rs. ***

(Rupees ***** only). The Bank shall be liable to pay the said amount or any part thereof only if the

Authority serves a written claim on the Bank in accordance with paragraph 9 hereof, on or before

[*** (indicate date falling 180 days after the Bid Due Date)].

Signed and delivered by ………………………. Bank

By the hand of Mr. /Ms. ……………………., it’s …………………. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)

{Signature & Stamp of Bidder}

HM/11/2025-26 e- Tender for Vehicle - Mounted Cold Fogging Machines-2026.