Design, Manufacture, Supply and Installation of Crashworthy Couplers and Crash Buffers for ICF Vande Bharat Sleeper Train sets

Special Eligibility Criteria

1. 1

   Tenderers to refer Annexure regarding Eligibility Criteria.

   Document requiredConfirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I Local Suppliers only and the vendors who do not qualify to be Class-I Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made/proposed?
9. 9

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   The bidders shall be required to provide a self certificate for the local content at the time of tendering. However, at the time of execution of the contract, a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content shall be provided. Please refer clause 16.1.3 and 16.1.4 of section-I of Bid document for further details and Annexure VII of Bid document for the format of Certificate of local content.

   Document optionalConfirmation required
3. 3

   EARNEST MONEY DEPOSIT (EMD): - i) Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD alongwith the offer. ii) Traders/ Distributors/ Sole Agent/ Works Contract are not exempted from payment of EMD as they are excluded from the purview of the MSE Policy. iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with PCMM of any Zonal Railways/ Production Units for any of these trade groups 0010, 0011, 3005, 3804. Firm should submit valid Registration Certificate for proof.

   Document optionalConfirmation required
4. 4

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no.S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub- classification.

   Document optionalConfirmation required
5. 5

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
6. 6

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
7. 7

   Passing the benefits of ITC:

   Confirmation required

8. I hereby confirm following: "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/ benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

9. 8

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
10. 9

    Please submit the details of the location at which the local value addition is being made.

    Document requiredConfirmation required
11. 10

    It is certified that the item offered meets the local content requirement for "Class-I local supplier".

    Document optionalConfirmation required
12. 11

    The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

    Document optionalConfirmation required
13. 12

    Firms should quote supply and installation charges separately, wherever applicable.

    Confirmation required
14. 13

    The certificate for local content shall have valid UDIN and Purchaser reserves the right to verify the authenticity of CA certificate from the following links. a.For Chartered Accountants- https://udin.icai.org/search-udin b.For Cost Accountants- https://elcmal.in/udin/VerifyUDIN.aspx c.For Company Secretaries- https://stimulate.icsi.edu/udin/Home/UDINVerification

    Document optionalConfirmation required
15. 14

    PERFORMANCE GUARANTEE /WARRANTY: AS PER ICF BID DOCUMENT ATTACHED WITH TENDER. The tenderer shall submit Bank Guarantee/Warranty Guaranty Bond for an amount of 10% of contract value as per format at Annexure -IV, ICF Bid document attached with tender, addressed to ICF towards warranty performance/warranty security, the same shall be valid for warranty period plus six (6) months claim period. The Bank Guarantee shall be issued by the scheduled/nationalized/foreign bank operating in India under the approval of the Reserve Bank of India. Any change in format may be permitted subject to prior approval of the purchaser. The Warranty bank guarantee (B.G) will be released after satisfactory receipt and acceptance of all the equipments under the contract after expiry of warrantee period. The bank guarantee can also be released on pro rata basis provided fresh bank guarantee is submitted by the firm for the balance equipments, to be supplied. The amounts shall be paid upon submission of documentary evidence/declaration as per para 2.12, 2.13, 16.8 of section-II of ICF Bid document attached with tender and as per actual as applicable during the currency of the contract. The payment will be made by Office of the Principal Financial Adviser/Integral Coach Factory, Chennai.

    Confirmation required
16. 15

    JIT Delivery Conditions:

    Document optionalConfirmation required

17. i) Being "As and When/JIT" required item(s), tentative delivery completion time for tendered/ PO quantity is given in Tender/ PO. The firm has to supply material as per monthly/ weekly allotment of quantity as per schedule, which will be advised minimum 45 Days in advance through meeting minutes/ letter. It may be noted that 45 days will be counted from the date of modification advice. This allotted quantity shall be required to be supplied as per the schedule advised through letter/ Modification advice. For the first allotment after placement of PO, minimum time of 60 days/ as per P.O will be allowed since firms may require additional time for procurement of raw materials/ bought out items. However, in subsequent allotments minimum time of 45 days only will be allowed. ii) Every allotment shall be considered a severable contract. Notwithstanding the facts that terminal delivery period for complete supplies is at a later date, performance of the contract by the vendor will be dependent on the successful supplies against weekly/ monthly requirements advised to the firm as severable contracts. If the firm fails to supply the allotted requirement as per schedule, ICF reserve the right to cancel the order of unsupplied allotted quantity by levying the damages including forfeiture of proportionate security deposit as applicable in the event of failure of the contract as per the terms and conditions. iii) In case of two continuous failures against allotments, ICF reserves the right to cancel the balance (unallotted) quantity of the contract also as per the terms and conditions applicable for cancellation duly noting poor performance irrespective of the final delivery date as per the original P.O. In case of continuous failures as above, the terminal delivery period shall not be the binding for cancellation of balance quantity of the contract. iv) In case of failure of supply by firm in the allotted week/ month as per Schedule and if ICF decides to accept the delayed supply, ICF reserve the right to levy LD on such delayed quantity, as applicable in the event of delayed supplies, as per the terms and conditions. v) Allotment will only be given "as and when" required by the ICF as per production requirement and ICF does not guarantee that quantity allotment will be given every week/ month. vi) Material should be offered for third party inspection as mentioned in PO for the quantity allotted through M.A. and within the DP given for the allotted quantity in the modification advice of contract. Terminal delivery period shall not be taken as granted for inspection purpose.

18. 16

    For the purpose of allotment being JIT Item, firm to inform their maximum monthly rate of supply while submitting offer, failing which firm has to supply quantity allotted by ICF.

    Document optionalConfirmation required
19. 17

    For the purpose of allotment being JIT Item, firm to inform lead time required by them for supplying monthly rate of quantity, failing which firm has to supply as per lead time decided by the ICF.

    Document optionalConfirmation required
20. 18

    Evaluation Criteria: This tender is for Design, Manufacture, Supply and Installation of Crashworthy Couplers and Crash Buffers and Maintenance Schedules after initial Warranty. Tenderer to quote rates for Couplers and Crash Buffers and Maintenance Schedules separately. Evaluation will be based on Total Value.

    Confirmation required
21. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.