Turnkey Contract for Supply, Installation, Testing and Commissioning of 11 KV Medium Voltage Covered Conductor (MVCC) with its accessories and allied items in Porbandar Circle of PGVCL under Kisan Suryodaya Yojana (KSY) Scheme (Package 2).

Estimated Cost Rs. 359012858/-

Contract Title for the Tender for Turnkey Contract for Supply, Installation, Testing and

Procurement Commissioning of 11 KV Medium Voltage Covered Conductor (MVCC)

with its accessories and allied items in Porbandar Circle of PGVCL under

Kisan Suryodaya Yojana (KSY) Scheme (Package 2).

Brief description of Scope of The scope of work under the subject package includes site survey,

Works planning, design, engineering, assembly manufacturing, testing, supply,

loading, transportation, unloading, insurance, delivery at site, handling,

storage, installation, testing, commissioning and documentation of all

items/material required to complete the following works at in Porbandar

Circle of at PGVCL which inter-alia include

11 KV Medium Voltage Covered Conductor (MVCC) with its accessories

and allied items

1. Conversion of Existing 11 kV HT Line by 11 kV AL59 ACS Rabbit Covered

Conductor (MVCC) on Existing Poles (With Additional Poles, if required) –

As per Appendix-I

Mode of Procurement/Bidding Singe Stage Two-Envelope Bidding Process with e-Procurement/

Date of Release of RFB Notice/ NIT 10 July

Date & Time of Pre-Bid Meeting 18 July

Conference Hall, 3rd Floor, PGVCL,

“Paschim Gujarat Vij Seva Sadan”

Regd. & Corporate Office,

Off Nana Mava Main Road,

Laxminagar, Rajkot-360004.

(Bidder should submit their query before two days of Pre- bid meeting @

[email protected]; [email protected] )

Last Date & Time of submission 31 July 2026, up to 18:00 Hours (IST)

of On- line bid in electronic

form (Tender Fee, EMD,

Technical & Price bid.

(This is mandatory)

Date of Opening of Preliminary

01 Aug 2026, at 11:00 Hours (IST)

Part of the bid

Submission of original copy of Within 5 days from the scheduled date of on-line bid opening of

DD/ Banker’s Cheque/Pay Order Tender Fee & EMD stage. (On working days, During office hours)

/e-Bank Guarantee for the EMD

Date of Opening of Technical Part

07 Aug 2026, at 11:00 Hours (IST)

of the bid (if possible)

Opening of Financial Part/ Price 14 Aug 2026, at 11:00 Hours (IST).

bid (If possible) Note: Financial Part of bids from only those bidders shall be opened who,

upon evaluation of Technical Part of the bids, are found eligible and

qualified, and whose bids are found responsive to bidding documents.

Signature of Tenderer Company’s Round Seal Date: Place

Type of Procurement Plant (Design, Supply and Installation)

Tender Processing Fee Rs. 15,000 + 18% GST (Rs. 2700) = Total Rs. 17,700/-

Payment of Tender fee shall be accepted by RTGS/ NEFT/ Online only.

EMD/ Bid Security Rs. 7180257/- ( 2% of Estimated cost)

The EMD amount shall be paid by RTGS / NEFT/Online / Demand

Draft / Banker’s cheque / pay order / e-Bank Guarantee

The scanned copy of original documents shall have to be uploaded

with the bid on- line and original copy of the same will have to be

submitted, at the office of the Chief Engineer (Project), PGVCL

Rajkot, within 5 days from the scheduled date of on-line bid

opening. (Tender Fee EMD stage).

e-Bank Guarantee shall be valid for the period of Six months from

the last date of submission of bid of this RFS

Performance Security 3% of Contract Price

Bid Validity period 180 days from date of Opening of Technical Part of the Bid.

PGVCL bank Account Details for Sr. No. Particulars Requisite Details

NEFT/RTGS payment 1 Name of Bank State Bank of India

2 Name of Branch Gymkhana Branch, Rajkot - Gujarat

5 IFSC Code SBIN0060070

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

If payment make through RTGS/NEFT to the above account

then share your UTR No. To the E-Mail ID:

[email protected]. Also quote your name & amount paid.

PGVCL GST No. 24AADCP1453C1ZZ

Time for Completion The Time for Completion of the Works is 12 (Twelve) Months from the

Date of LOA (letter of Acceptance) including Commencement period of

Address for Correspondence The Chief Engineer (Project and R&C)

“Paschim Gujarat Vij Seva Sadan”

Regd. & Corporate Office, Off Nana Mava Main Road,

Laxminagar, Rajkot-360004

e-mail: [email protected]

[email protected]

Contact Details of E- Procurement (n) Code solutions-A Division of

Portal Support Team: GNFC Ltd.,

403, GNFC Info. Tower, S.G.Road, Bodakdev

Ahmedabad-380054

Toll Free: 1-800-233-1010( ext.501,512,516,517) Phone No.

Email: nprocure&gnfc.net

Signature of Tenderer Company’s Round Seal Date: Place

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE TENDER IS INVITED BY E-

TENDERING (ON– LINE) MODE, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY AND ANY DEVIATION WILL BE

FOUND IN THAT CASE, THE TENDERS / OFFER WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION

IN THE MATTER WILL BE ENTERTAINED.

1. The Tender document (hereinafter also referred to as bidding document) is available online, free of cost, for

downloading on [https://tender.nprocure.com & www.pgvcl.com]. The bidder would be responsible for

ensuring that any addenda/ corrigendum/ amendment etc. available on the website/ portal is also

downloaded and incorporated.

2. An incomplete and/or ambiguous and/or conditional bid and/or bid submitted late is liable to be ignored/

summarily rejected.

3. Bid must be submitted online through the e-Procurement/ e-Tendering process specified in Tender. Any Bid

or modifications to bid received outside the e- Procurement system will not be considered. PGVCL shall not

be held liable for any delays due to e-Procurement/ e- Tendering system failure beyond its control. Even

though the system will attempt to notify the bidders of any bid updates, PGVCL shall not be liable for any

information not received by the bidder. It is the bidders‟ responsibility to verify the website for the latest

information related to this RFB.

4. Salient details pertaining to this RFB Notice including submission and opening of bid, bid security,

cost of documents/tender processing fee if any, for downloading the bidding documents, address

for communication, etc., are as per table.

5. If PGVCL office happens to be closed on the specified date of opening of the Bid, the bids will be

opened on the next working day at the same time and venue or as may be notified by PGVCL.

6. Other details can be seen in the RFB document.

(1) Any technical questions & clarification may be required pertain to THE CHIEF ENGINEER

(PROJECT), PASCHIM GUJARAT VIJ COMPANY LTD., REGD. & CORPORATE OFFICE, “PASCHIM

GUJARAT VIJ SEVA SADAN”, OFF NANA MAVA MAIN ROAD, LAXMINAGAR, RAJKOT-

(2) Employer can change the quantity to meet financial target as per requirement.

7. In Price bid bidders have to fill/participate in all the work. If any bidder not fill/participate

in any works, the bid will be rejected out rightly.

8. PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

For and on behalf of PGVCL,

Chief Engineer (Project and R & C)

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.

Signature of Tenderer Company’s Round Seal Date: Place

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC

Info tower, S.G. Road, Bodakdev Ahmedabad –

380054 (Gujarat)

Email: [email protected].

Other Terms & Conditions as per detailed tender document

Signature of Tenderer Company’s Round Seal Date: Place

SR. MAJOR UNIT OF

NO. COMPONENT ITEM PARTICULARS MEASUREMENT QTY

CONVERSION Conversion of Existing 11 kV HT Line by

11 kV AL59 ACS Rabbit Covered

1 (Circuit Kilo

TO MVCC CABLE Conductor (MVCC) on Existing Poles Meter)

(With Additional Pole, if required)

1 Circuit Kilometer (CKM) is equal to the total running Kilometers of 3 phases (RYB) each of having 1 KM

So, 1 CKM=3 running KM of MVCC Conductor

Signature of Tenderer Company’s Round Seal Date: Place

NOTE: IMPORTANT

1 This is mandatory

The Tender Processing Fee is Non-refundable under normal circumstances. However, if

purchaser company decides to scrap/ cancel the tender, by one or other reason, in which bidders

are not responsible for cancellation/ scrap of tender, in such case Tender Processing Fee without

GST amount may be refunded to bidder(s), at sole discretion of the purchaser company.

1[1] Copy of GST registration no. This is mandatory.

1[2] EMD is Applicable. However, EMD is to be submitted as specified in Condition of Contract

(Commercial and Legal) of Tender Document.

This is mandatory.

You can pay EMD by RTGS/NEFT also. If EMD amount paid by RTGS or NEFT in that case receipt of

payment transfer through RTGS/NEFT should be shall be uploaded with bid in online form. Details

of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Gymkhana Branch, Rajkot - Gujarat

5 IFSC Code SBIN0060070

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

 If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft, RTGS or

e-Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs. 10,000/- only) at the

office address specified in the tender document or by Demand Draft, RTGS or Banker’s Cheque

1 [3] Bidder has to provide self-certification for “Class-I local supplier” as given in Tender

If documents mentioned under Sr. No. 1[1] to 1[3] are not submitted along with the online bid,

the bid may be considered non-responsive.

Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.

(To be obtain on the letter head of the of the Supplier/Contractor)

Declaration of compliance u/s Section 206AB r.w Section 206CCA of the Income Tax Act

The Chief Engineer (Project and R & C)

“Paschim Gujarat Vij Seva Sadan”

Regd. & Corporate Office, Laxminagar,

Off Nana Mava Main Road, Rajkot-

Sub: Declaration regarding filing of Income Tax Returns for past years

It is to inform you that Finance Act 2021 has introduced new provision w.e.f. 1 st July 2021 vide

section 206AB/206CCA under Income Tax Act 1961 for deducting/collecting TDS/TCS at higher rate

for non-filing income tax return (ITR) which is otherwise required to be furnished under section

(1) of the Income Tax Act,1961.

In this regard, I/We , having PAN: , hereby

declare that I/We have duly filled/ not filed (strike out which is not applicable) our Income Tax

Return for two previous years immediately preceding the previous year in which tax is required

to be deducted/collected for which time limit for filing u/s 139(1) has expired and hence TDS/TCS

should be/should not be deducted/collected (strike out which is not applicable) at a higher rate.

Details of ITR filling has been mentioned below

Assessment Acknowledgement Date of Filing

Further, we do hereby declare that the above declaration is true and correct to the best of my/our

knowledge and belief. In case, there is any tax liability, interest or penal impositions upon PGVCL

on account of this representation/declaration, I/we undertake to fully indemnify you/organization

Name of Authorized Signatory with Designation & Signature

(Duly Notarized) on Rs. 300/- Non-Judicial Stamp Paper

I authorized signatory of M/s

for Tender No. , certify

that Mr./ Mrs./ Ms. is our Company’s

authorized representative and he/ she is employee of our Company/ Firm. It is further declared

that he/ she is not representative/ employee of any other Company/ Firm.

He/ She is authorized for coordination/ follow up relating to this tender. Details of

Authorized Representative

Contact Number:

Office Address:

Accepted and confirmed the above facts Specimen Signature:

It is certified that signed made by above authorized representative in my presence. Signature

of Authorized signatory:

Contact Number:

Office Address:

General Terms and condition of Contract

1.0 INVITATION OF TENDER:

The CHIEF ENGINEER (PROJECT AND R & C), PASCHIM GUJARAT VIJ

COMPANY LTD.,) PASCHIM GUJARAT VIJ COMPANY LTD., “PASCHIM

GUJARAT VIJ SEVA SADAN”, R E G D . & CORPORATE OFFICE, OFF NANA

MAVA MAIN ROAD, LAXMINAGAR, RAJKOT- 360004, here after called the

"PGVCL" intends to invite tender for Turnkey Contract for Supply,

Installation, Testing and Commissioning of 11 KV Medium Voltage Covered

Conductor (MVCC) with its accessories and allied items in Porbandar Circle

of PGVCL under Kisan Suryodaya Yojana (KSY) Scheme (Package 2)

The turnkey based Supply, Installation, Testing and Commissioning of

Specially Designed Medium Voltage Covered Conductor (SD-MVCC) by

replacing the existing conductor with erection of poles as per Appendix-I in

Porbandar Circle of PGVCL under Kisan Suryodaya Yojana (KSY) Scheme

The works referred herein shall cover the entire scope of the Supply,

Installation, Testing and Commissioning of Specially Designed Medium

Voltage Covered Conductor (SD-MVCC) by replacing the existing conductor

in Porbandar Circle of PGVCL under Kisan Suryodaya Yojana (KSY) Scheme

1.1 The issuance of bid document would not mean that the bidder has

qualified for the bidding. Hence bidders should ensure themselves of

their credentials before submitting their offer.

2.0 ELIGIBILITY AND QUALIFYING REQUIREMENTS OF BIDDERS

(To be read with special condition of contract)

2.1 Eligibility Requirements:

Technical Part of the Bid shall be evaluated, inter alia, as per Condition

of Contract Commercial and legal terms and Condition on the basis of

their responsiveness to and Bidder’s compliance with the Eligibility

Requirements specified herein below:

2.1.1. Only firm that is a private entity, a state-owned entity or an

institution, legally established in India to undertake design,

supply and installation of the works mentioned in the scope of

works under this RFB Document/ bidding document are eligible

to bid (submit their Bid in response to RFB Notice/ NIT). The

Bidder (alternatively referred to as the Contractor) may be a

proprietorship concern or a partnership firm operating in India,

or a registered entity in India under the Companies Act,

2013 or LLP Act.

Signature of Tenderer Company’s Round Seal Date: Place

2.1.2. Any combination of such entities eligible as per 2.1.1 above, is

also eligible to bid in the form of a joint venture (JV) as defined

in Condition of Contract Commercial and legal terms and

Condition, under an existing agreement. In the case of a joint

venture, the number of members of the JV shall not exceed

02 (TWO) and all members shall be jointly and severally liable

for the execution of the entire Contract in accordance with

the Contract terms. The JV shall nominate a Representative

who shall have the authority to conduct all business for and

on behalf of any and all the members of the JV during the

Bidding process and, in the event the JV is awarded the

Contract, during contract execution.

In case of JV, the bidding JV (also referred to as the Bidder)

shall submit a Joint Deed of Undertaking in Technical Part of

its bid, as per the format enclosed in Section 4 of the RFB/

bidding document. No change in the structure / constitution

of the JV shall be permitted at any stage during bidding or

execution of the Contract in the event of award.

2.1.3. As an exception to the foregoing Clause 2.1.1 & 2.1.2 above:

a. Sanctions: Firms, which includes any of the JV members in case

of bidding Joint Venture as per Clause 2.1.2 above, blacklisted

by the Employer/ CPSEs or any of their subsidiaries/

Government of India/ Government of Gujarat / any

Regulatory Authority, as on the date of submission of Bid, are

not eligible to bid.

b. Suspension: Firm, this includes any of the JV members in case

of bidding Joint Venture as per Clause 2.1.2 above, under

suspension by the Employer as the result of the operation of

a Bid–Securing Declaration or Proposal-Securing Declaration,

shall not be eligible to bid.

c. Prohibitions: Firms, which includes any of the JV members in

case of bidding Joint Venture as per Clause 2.1.2 above and

individuals of a country or goods / works / services

manufactured/ produced in a country shall be ineligible, if as

a matter of law or official regulations, the Government of

India prohibits commercial relations with that country.

2.1.4 To be eligible to bid, the Bidders must ensure compliance to

the following, failing which they shall not be eligible:

Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a bidder of

a country which shares a land border with India

I. Any bidder from a country which shares a land border with India

will be eligible to bid only if the bidder is registered with the

Signature of Tenderer Company’s Round Seal Date: Place

Competent Authority.

II. "Bidder" (Seller / Service Provider) means any person or firm or

company, including any member of a consortium or joint venture

(that is an association of several persons, or firms or companies),

every artificial juridical person not falling in any of the descriptions

of bidders stated hereinbefore, including any agency branch or

office controlled by such person, participating in a procurement

III. "Bidder from a country which shares a land border with India" for the

purpose of this Order/ Rule means: -

a. An entity incorporated, established, or registered in such a

b. A subsidiary of an entity incorporated, established, or

registered in such a country; or

c. An entity substantially controlled through entities

incorporated, established, or registered in such a country; or

d. An entity whose beneficial owner is situated in such a country;

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country; or

g. A consortium or joint venture where any member of the

consortium or joint venture falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the

beneficial owner is the natural person(s), who, whether

acting alone or together, or through one or more juridical

person, has a controlling ownership interest or who exercises

control through other means. Explanation—

a. "Controlling ownership interest" means ownership of

or entitlement to more than twenty-five percent of

shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of

the directors or to control the management or policy

decisions including by virtue of their shareholding or

management rights or shareholder’s agreements or

voting agreements;

2. In case of a partnership firm, the beneficial owner is the

natural person(s) who, whether acting alone or together, or

through one or more juridical person, has ownership of

entitlement to more than fifteen percent of capital or profits

of the partnership;

3. In case of an unincorporated association or body of

individuals, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or

more juridical person, has ownership of or entitlement to

more than fifteen percent of the property or capital or profits

Signature of Tenderer Company’s Round Seal Date: Place

of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3)

above, the beneficial owner is the relevant natural person

who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s)

shall include identification of the author of the trust, the

trustee, the beneficiaries with fifteen percent or more

interest in the trust and any other natural person exercising

ultimate effective control over the trust through a chain of

control or ownership.

V. An Agent is a person employed to do any act for another, or to

represent another in dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works

to any contractor from a country which shares a land border with

India unless such contractor is registered with the Competent

2.2 Qualifying Requirements

2.2.1 Technical:

For the purpose of this particular bid, bidder shall meet the following

minimum criteria in past 7 years (up to last completed financial year):

The bidder should have experience of Three projects for similar

work having 30% of estimated cost (i.e. Rs. 107703858/-) in last

(Seven) years, ending last day of month previous to the month in

which tender is invited.

The work experience of subcontract shall not be considered.

The Bidder shall submit the details of project/work executed

invariably along with its authentication i.e. work completion and

performance certificate from the work order (AT) issuing authority

as per prescribed format (Annexure-15) for evaluation. The work

completion certificate and performance certificate issued by work

order (AT) issuing authority shall be considered for evaluation. The

amount of work completion certificate with GST shall be considered

for evaluation.

The bidder should have experience of Two projects for similar

work having 40% of estimated cost (i.e. Rs. 143605144 /-) last

(Seven) years, ending last day of month previous to the month in

which tender is invited.

The work experience of subcontract shall not be considered.

The Bidder shall submit the details of project/work executed

invariably along with its authentication i.e. work completion and

Signature of Tenderer Company’s Round Seal Date: Place

performance certificate from the work order (AT) issuing authority

as per prescribed format (Annexure-15) for evaluation. The work

completion certificate and performance certificate issued by work

order (AT) issuing authority shall be considered for evaluation. The

amount of work completion certificate with GST shall be considered

for evaluation.

The bidder should have experience of One projects for similar work

having 70% of estimated cost (i.e. Rs. 251309001 /-) in last 7 (Seven)

years, ending last day of month previous to the month in which

tender is invited.

The Bidder shall submit the details of project/work executed

invariably along with its authentication i.e. work completion and

performance certificate from the work order (AT) issuing authority

as per prescribed format (Annexure-15) for evaluation. The work

completion certificate and performance certificate issued by work

order (AT) issuing authority shall be considered for evaluation. The

amount of work completion certificate with GST shall be considered

for evaluation.

2.2.2 Collectively the JV partners should meet the criteria of projects

mentioned in 2.1.1 above. However, each JV partner should have

completed at least 1 contract costing not less than 107703858 /-

(30% of the estimated amount of the project).

For illustration, the various cases possible, along with the number of contracts and the

minimum amounts for each of scenarios are shown below:

Case 1: JV of two (2) partners

Scenario Partner 1 Partner

A) 1 contract of minimum 70% 1 contract of minimum

1. One partner fully of the cost 30% of the cost

meets the B) 2 contracts, each of 1 contract of minimum

qualification minimum 40% of the cost 30% of the cost

requirements C) 3 contracts, each of

1 contract of minimum 30%

minimum 30% each of the

A) 1 contract of minimum 40% 1 contract of minimum

2. Both partners put

of the cost 40% of the cost

together meet the

B) 2 contracts of minimum 1 contract of minimum

30% of the cost 30% of the cost

2.2.3 For the purposes of satisfaction of Technical Requirement, similar

works refers to:

a) Any Project(s) execution in one or more sectors below: -

Signature of Tenderer Company’s Round Seal Date: Place

1) Electrical Transmission sector

2) Sub-transmission sector

3) Electrical distribution sector

In above sectors, type of construction works undertaken should be

of the nature of one or more of the following: -

4) Distribution transformers

b) Notwithstanding the clause 2.2.3 (a) above, experience in only LT

lines/ Distribution transformers / Meter and or service installation

activity would not be considered eligible.

c) The experience of the bidder as part of Joint venture or consortium

or a sub- contractor will be considered for the purpose of

evaluation as per the clause 2.2.1,2.2.2 and 2.2.3 above only in case

where the bidder is able to provide approval/acceptance of the

mentioned works from the end-customer or the distribution

company whichever is applicable.

d) Work experiences of the bidder as per above shall be considered

only if the works have been executed under Govt./Semi-

Govt./autonomous body of Central/State Govt./Electricity Power

Utility (Government & Private)/ Power Dept. in India only.

2.3 Financial/ Commercial:

2.3.1 The Net Worth of the bidder must be positive for the each of the last

three Financial Years. Net worth means the sum total of the paid up

capital and free reserves (excluding reserves created out of

revaluation) reduced by aggregate value of accumulated loses

(including debit balance in profit and loss account for current year) and

intangible assets.

For this certificate the CA with UDIN shall be submitted showing net

worth for required period.

2.3.2 Minimum Average Annual Turnover (MAAT) of the Bidder for best

three years out of last five financial years of the bidder should not be

less than Rs. 107703858/- (amount equal to 30% of the estimated cost

of the project rounded off up to two decimal places).

For this bidder has to submit true copies of financial statements

certified by CA (i.e. chartered accountant) for the above period. A

separate certificate from the CA with UDIN shall be submitted for

annual financial turnover of above period.

2.3.3 Bidder must have liquid assets (LA) and/ or evidence of access to or

availability of fund based credit facilities of not less than Rs.

35901286/- (amount equal to 10% of the estimated cost of the project

rounded off up to two decimal places) and the Banker should confirm

that the Credit facility is earmarked for the Works specified under Bid

Signature of Tenderer Company’s Round Seal Date: Place

on receipt of the Bid. Liquid Assets would include unencumbered cash

(and equivalents), bank deposits with maturity less than 365 days,

securities that can be freely traded or maturity less than 365 days and

receivables which has general certainty of getting received minus

payables which has general certainty of getting paid.

2.3.4 In case a bid is submitted by a Joint Venture (JV), all the partners of the

JV shall meet, individually, the qualification set forth at para 2.3.1

above and collectively the requirement of para 2.3.2 & 2.3.3 above. The

figures for each of the partner of the joint venture shall be added

together to determine the bidder’s compliance with the minimum

qualifying criteria set out in para 2.3.2 &2.3.3 above; however, in order

for a joint venture to qualify, the partner(s) of joint venture must meet

the following minimum criteria:

2.3.4.1 At least one partner (lead partner) shall meet, not less than 40%

of the minimum criteria given at Para 2.3.2 and 2.3.3 above.

2.3.4.2 Each of the other partner(s) shall meet not less than 25% of the

criteria given at Para 2.3.2 and 2.3.3 above.

2.3.4.3 Failure to comply with requirement mentioned in 2.2.4 will result

in rejection of the Joint Venture’s bid.

2.4 The lead partner shall be authorized to incur liabilities and receive

instruction for and on behalf of any and all partners of the joint

venture and the entire execution of the contract including receipt of

payment shall be done exclusively through the lead partner. This

authorization shall be evidenced by submitting in Technical Part of its

bid, a power of attorney signed by legally authorized signatories of all

the partners as per Performa in of the RFB/ bidding documents

2.5 All partners of the joint venture shall be liable jointly and severally for

the execution of the contract in accordance with the contract terms

and a copy of the agreement entered into by the Joint Venture

partners having such a provision shall be submitted with the Technical

Part of the bid. A statement to this effect shall be included in the

authorization mentioned under para 2.4 above as well as in the Bid

Form and in the Contract Form (in case of a successful bid

2.6 Does not anticipate change in the ownership during the proposed

period of work. (If such a change is anticipated, the scope and effect

thereof shall be defined)

2.7 The bidder is required to submit at least last three years of their profit

and loss account and balance sheets duly audited by certified Charted

2.8 Bidder shall have in house design and engineering facilities, consisting

of qualified manpower and design tools like AutoCAD.

2.9 Bidder has to submit the copy of complete type test reports

/Certificates of offered make of supply items as required in project

work. The certificate/reports should not older than 7 (Seven years).

Signature of Tenderer Company’s Round Seal Date: Place

2.10 Any subcontracting documents shall not be considered for technical

2.11 The above stated requirements are a minimum and the PGVCL

reserves the right to request for any additional requirement and also

reserves the right to reject the proposal of any bidder, if in the opinion

of the PGVCL, the qualification data is incomplete or the bidder is

found not qualified to satisfactorily perform the works.

2.12 PGVCL reserves the right to spread the order in two or more bidders if

2.13 If any bidders firm or/and partner or proprietary firm are under

criminal investigation for any kind of fraud of public and theft of

material and/or criminal case pending at any stage anywhere in

company or in Gujarat than offer of such bidder /firm will out rightly

 In the event the bidder is not able to furnish the information of

its own (i.e. separate), being a subsidiary company and its

accounts are being consolidated with its group/holding/parent

company, the bidder should submit the audited balance sheets,

income statements, other information pertaining to it only (not

of its group/Holding/Parent Company) duly certified by any one

of the authority [(i) Statutory Auditor of the bidder /(ii)

Company Secretary of the bidder or (iii) A certified Public

Accountant] certifying that such information/documents are

based on the audited accounts as the case may be.

 Similarly, if the bidder happens to be a Group/Holding/Parent

Company, the bidder should submit the above

documents/information of its own (i.e. exclusive of its

subsidiaries) duly certified by any one of the authority

mentioned above certifying that this information/ documents is

based on the audited accounts, as the case may be

 Subcontractor’s technical experience and financial resources

shall not be taken into account in determining the Bidder’s

compliance with the qualifying criteria.

Signature of Tenderer Company’s Round Seal Date: Place

3.0 SCOPE OF THE TENDER:

3.1 The Scope of the proposal shall include Survey, design, engineering,

manufacture, testing, supply to destination site basis, including

transportation & insurance, storage, erection, testing, commissioning

and operating of the all equipment’s/items, & all necessary clamp lugs

etc. as per requirement as per the technical specifications complete in

all respects. The Scope of the proposal shall be on the basis of a single

Bidder’s responsibility, completely covering all the

equipment’s/Material and installation services specified under the

accompanying Technical Specifications.

It will include among others as specified therein the following: -

a) Detailed Engineering.

b) Complete manufacture including shop testing.

c) Providing engineering drawings, data, operation manual, etc. for

the Owner’s approval.

d) Packing and transportation from the manufacturer’s works to the

e) Receipt storage, preservation and conservation of equipment &

f) Pre-assembly, if any, insurance, erection, laying, testing and

commissioning of all the

equipment’s/accessories/material/cable etc.

3.2 Bids not covering the above cited entire scope of works may be treated

as incomplete and hence rejected.

3.3 Bids containing deviations form will be considered as non-responsive.

3.4 The Bidder shall complete all the schedules & annexure in the Bid

Proposal Sheets, Technical Data Sheets and specified elsewhere. The

Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

3.5 This specification covers the detailing, engineering, manufacturing,

testing at works, packing, supply, storage, insurance and handling at

site, erection, testing, commissioning and handing over in ready to

switch on condition to PGVCL.

3.6 Any other item not specifically mentioned in the specifications but

which are required for Erection, Laying, Testing, Commissioning and

satisfactory operation of the Distribution lines are deemed to be

included in the scope of the specification unless specifically excluded.

3.7 This specification covers the detailing, engineering, manufacturing,

testing at works, packing, supply, storage, insurance and handling at

site, erection, Cable laying testing, commissioning and handing over in

ready to switch on condition to PGVCL of complete 11 KV equipment’s/

accessories. However, if any item is left out, standard specification of

Rural Electrification Corporation (REC) will be applicable for the same.

3.8 Liaison charges with utilities, Electrical inspector & other local utilities

like telecom, GAS, & Networking etc. Preparation of site drawing and

Signature of Tenderer Company’s Round Seal Date: Place

approval of concern Nagar Palika, Mahanagar Palika Corporation (if

required) for the said work is in scope of contractor. Interested bidders

may obtain further information, if needed, from the office of the

The CHIEF ENGINEER (PROJECT and R & C) , PASCHIM GUJARAT VIJ

COMPANY LTD., ) PASCHIM GUJARAT VIJ COMPANY LTD., “PASCHIM

GUJARAT VIJ SEVA SADAN”, R E G D . & CORPORATE OFFICE, OFF

NANA MAVA MAIN ROAD, LAXMINAGAR, RAJKOT-

4.0 CODES, STANDARDS & REGULATIONS

The design, manufacture, erection and testing of the equipment’s and

material to be supplied shall comply with latest revisions of relevant

Indian Standards or equivalent IEC standards. In addition, the Indian

Electricity Rules, Electricity Act 2003, Statutory requirements of

Central Govt., GERC and State Government of Gujarat (applicable

codes), shall also be complied with. Any complications arising out of it

will be set right by the bidder without any implication to PGVCL. The

bidder shall submit his offer as per information given in submission of

5.0 DRAWINGS, DATA AND DOCUMENTS

The bidder shall furnish following documents/ information along with

offer in spiral bound volumes. General description of equipment

offered specifying the important features, make, technical

parameters, materials of construction etc. To enable PGVCL to have

proper understanding of the material offered and its operation.

The drawings and documents shall be furnished to PGVCL by the

successful bidder for approval of PGVCL, within the period stipulated

in the draft contract/mutually agreed terms at the time of placement

of order, the bidder shall submit a list of all such drawings and

documents he proposes to submit. The list will be approved by PGVCL

and may be modified, if necessary. Each drawing /document in the list

shall be identified with a serial number, description and scheduled

date of submission. This should be submitted in a spiral bound

a. OEM’s Complete and comprehensive instruction manuals with

drawings for operation and maintenance of the equipment’s supplied

b. Preventive maintenance schedule for each equipment.

c. Procedure for shutdown and HT equipment.

d. Safety procedures for safe operation of equipment and complete

e. Test procedure for site tests.

AS- BUILT DRAWINGS

On completion of installation, testing and commissioning, the bidder

shall in Corporate visions/ modification if any, in the reproducible and

Signature of Tenderer Company’s Round Seal Date: Place

submit ‘as built’ drawing for PGVCL’s record in spiral bound volumes

and soft copy. The drawings shall be in AutoCAD DXF format.

6.0 TEST AND INSPECTION FOR INDIVIDUAL ITEM

Routine test/ Acceptance tests shall be carried out on 100% quantity

of Master Controller and its accessories as per relevant IS/IEC at

manufacture’s works, and remaining material the testing shall be

carried out on the quantity as per relevant IS/IEC criteria. The bidder

shall make reasonable facilities, at his cost for inspection and testing of

the equipment/material by PGVCL’s Officials. No equipment/item shall

be dispatched to site without provisional certificates of acceptance

issued by PGVCL. Inspection and test shall be carried out at the place of

manufacture as well as on receipt of the equipment at site if required.

Inspection and tests do not relieve the bidder of his contractual

obligations regarding performance of the equipment at site/in actual

The bidder shall submit the brief summary of all type test certificates

for similar equipment supplied by him elsewhere and the actual type

test certificates as and when asked. In case type test certificates for

similar equipment is not available, the same shall be conducted in the

presence of PGVCL’s Authorized representative if PGVCL so desires,

without any financial implications to the PGVCL. The type test report

shall not be older than 7 years from the date of tender opening

(Technical bid opening). The supplier of the equipment shall ensure

that the equipment available at his works for routine test/type

test/acceptance test are duly calibrated and necessary certificate shall

be made available to the inspecting officer of PGVCL.

As far as possible, the supplier of equipment shall give a minimum of

15 days’ notice of readiness of material and give the inspection call

accordingly. If on arrival of inspecting officer at the works, the material

is not found to be ready, the concerned supplier of equipment shall be

liable for additional expenditure PGVCL may incur on account of

retention or re-deputation of the inspecting officer.

The officer deputed for inspecting for particular lot of material

according to intimation from you may also like to check Quality Control

Plan and for that purpose he may demand the Test Reports of raw

material being procured.

7.0 IMPLICATIONS FOR NOT MEETING QUALITY REQUIREMENTS BY CONTRACTOR:

In case of failures in testing:

a. The Contractor shall ensure that pre-dispatch inspection for materials

is intimated only when the material is completely ready for inspection.

On due date of inspection, if it is found that materials are not ready in

Signature of Tenderer Company’s Round Seal Date: Place

required quantities or the inspection could not be carried out due to

non-availability of requisite calibrated certificate of instruments with

manufacturer, closing of works on scheduled date of inspection, non-

availability of sufficient testing/material handling staff at

manufacturer works etc., all expenditures incurred on deployment of

various inspecting officials along with a fine of Rs 50,000/- inclusive of

GST shall be recovered from the bills of the agency and re-inspection

shall be carried out on expense of Contractor.

b. 2nd such situation at same manufacturer/supplier shall result in

rejection of name of manufacturer from list of approved vendors/sub-

vendors. In case sub-standard materials (old component, re-cycled

materials, re-used core material, re-used transformer coil material

etc.) offered for inspection and are noticed during the inspection,

materials shall be rejected and approval of sub-vendor shall also be

cancelled for all such project projects.

c. In case, a material fails the pre-dispatch inspection and also fails the

subsequent repeat inspection of the rectified/replaced material, the

complete lot of material under inspection will be required to be

replaced by the manufacturer/supplier. If in subsequent inspection of

the new lot, the material again fails the inspection, then materials shall

be rejected, and approval of vendor/sub-vendor shall also be cancelled

for all such project projects. In such scenario any subsequent delay in

contract performance due to failure of materials in the test laboratory

would be on account of Contractor and no time extension would be

provided by the Employer in this regard. Any LD levies in this regard

would be borne by the Contractor.

d. Apart from the above, in case of default by vendors/manufacturers,

Contractor shall also be penalized based on the no. of materials/lots

get rejected as per below table:

Sr. No. of Material/lot rejected in % Penalty imposed on

No. a project/district contract price

8.0 FUNCTIONAL AND COMPOSITE TESTING

The routine/acceptance tests as mentioned in the detailed technical

specifications shall be conducted on equipment after completion of

erection in the presence of Engineer-in-charge from point of view of

completeness in the presence of PGVCL’s Authorized Representative.

The Bidder shall furnish along with the bid, the bar charts in Project

and project schedules indicating starting and completion dates of each

Signature of Tenderer Company’s Round Seal Date: Place

activity, such as preparation & approval of drawings,

manufacturing/supply/ delivery, MVCC laying with accessories,

erection, testing, pre commissioning and commissioning etc.

Identification labels shall be provided on all equipment’s as per client’s

approval. All labels shall be engraved on plastic (white letters with

black background) and all text shall be in English language.

Any exclusion /deviation from specification shall be clearly spelt out

and listed at one place only and bidder shall substantiate the same

with appropriate reasons. In the absence of clearly spelt out and

mutually agreed deviation, it shall be considered that the bidder has

undertaken to comply with the technical specification totally, in letter

It will be responsibility of the successful bidder to obtain necessary

approval of statutory authority as per rules of Govt. of Gujarat before

energizing/ charging the equipment/system. However, bidder shall be

extended all assistance by the PGVCL in regard to application for the

For installation work at site, the bidder shall be fully responsible for

arranging the supply of required tools and tackles, welding sets, cable

crimping tools, Labors, scaffolding, ladders, etc.

The power connection will be provided by PGVCL at one point only at

the prevailing tariff, from where the bidder has to arrange for

temporary connection and further distribution of supply at his own

cost. The installation of energy meter, cut out, switches etc. for

construction power shall be as per prevailing norms of PGVCL. The test

report and other requirement to release the connection shall be as per

prevailing rules of PGVCL.

On completion of the installation but before energizing the system, all

installation shall be physically checked and properly tested. These

checks and tests shall be conducted by the bidder under the

supervision of Engineer In-charge and bidder shall furnish the final

status and test results shall be made good by the bidder free of cost

within contract completion period.

All clamps, brackets, bolts, nuts, screws, markers, ferrules, lugs and

glands and other hardware necessary for erection work, shall include

in the scope of work and shall be arranged by the bidder.

Signature of Tenderer Company’s Round Seal Date: Place

11.0 INSPECTION AND TESTING OF EQUIPMENT

Manufacturing Progress reviews, inspection & testing of all

equipment’s and material involved in covered under the technical

specification and Schedule-B shall be carried out by the PGVCL’s

Authorized Representative at the manufacturer’s works/premises

prior to dispatch, to ensure that their quality & workmanship are in

conformity with the contract specifications and approved drawings.

12.0 RESPONSIBILITY FOR INSPECTION

Any inspection by the PGVCL’s Authorized Representative does not

relieve the Bidder from his responsibility of quality assurance and

quality control functions.

As such, any approval which the Inspecting Engineer of the PGVCL may

have given in respect of equipment and other particulars and the work

or workmanship involved in the contract (whether with or without test

carried out) shall not bind the PGVCL to accept the plant & equipment,

should it on further tests at site be found not comply, with the

requirements of the contract. If required, audit wing of PGVCL

Inspection Department shall also be entrusted with inspection of

particular item/equipment received at site.

The bidder is to meet the inspection & testing requirements for the

equipment coming under the statutory regulations e.g. weights &

measures, safety, IE rules, etc. and submit calibration certificates and

documents from appropriate authority to the PGVCL Inspecting

Engineer for the same, on demand.

13.0 METHOD OF GIVING INSPECTION CALLS

Inspection calls shall be given by the Bidder to Chief Engineer (Project),

“Paschim Gujarat Vij Seva Sadan”, PGVCL, Regd. & Corporate Office,

Laxminagar, Rajkot in accordance with mutually agreed program with

15 days’ clear time for all equipment’s. Four sets of relevant test

certificates and inspection report of the Bidder/ Sub-bidder after

satisfactory completion of internal inspection and test shall be

submitted along with acceptance/routine test certificate of the tests

witnessed by PGVCL Inspector.

The PGVCL reserves the right to visit at any stage of manufacture at

plant and ask for additional inspection & tests if it is found necessary

after completion of detailed design & engineering and approval of

drawings. The PGVCL or his duly authorized representative shall on

giving written instructions to the bidder, setting out any grounds of

objection which he may have in respect of the work, be at liberty to

reject all or any part of plant/equipment or workmanship which are

not in conformity with the contract provisions.

14.0 BIDDER’S RESPONSIBILITY

Signature of Tenderer Company’s Round Seal Date: Place

The Bidder shall provide all reasonable facilities to the Inspecting

Engineer of the PGVCL to the Bidder’s or their sub-bidder’s premises

at any time during contract period, to facilitate him to carryout

inspection & testing of equipment during manufacture of equipment.

The Bidder shall delegate a representative/coordinator to deal with

PGVCL on all inspection matters. The Bidder shall comply with

instructions of the PGVCL’s Inspecting Engineer fully. The Bidder shall

ensure that the equipment and materials once rejected by the

Inspecting Engineer are not reused in the manufacturing of the

equipment and materials. Where parts rejected by the Inspecting

Engineer have been rectified as per agreed procedures laid down in

advance, such parts shall be segregated for separate inspection and

approval, before being used in the work.

otherwise required for completion of work but not listed in the Price

Schedule shall also be in the scope of the contractor. The cost of such

“Non- billable Items” is deemed to be included in the quoted price of

The Payment shall be made on billable item wise basis only as

15.0 INSPECTION WAIVER

For certain standard bought-out items and the products of reputed

firms where the PGVCL has earlier experience on the quality of their

products, the PGVCL may consider allowing of inspection waiver for

such items. The Chief Engineer PGVCL, RAJKOT shall issue approval of

inspection waiver certificate after scrutiny of bidder’s internal

inspection report, test certificates and other documents. However, it

is not binding upon PGVCL to give waiver on bidder’s request. PGVCL

may weigh the important issues like quantity of material, cost of

material, importance of material, distance of travel & time of travel

required to inspect before deciding the waiver of the inspection.

16.0 OTHER CONDITIONS

Any clarification / amendment necessary, in any or more clauses

incorporated in the present A/T, you will have to make a detailed

reference to the PGVCL latest within ten days from the receipt of A/T.

If you fail to do so, no request for any clarification / amendment shall

be considered thereafter. Please also note that all the points which

need clarification / amendment should be brought out at once. No

piecemeal clarification/amendment will be entertained.

otherwise required for completion of work but not listed in the Price

Schedule shall also be in the scope of the Contractor. The costs of such

“Non- billable Items” is deemed to be included in the quoted price of

Signature of Tenderer Company’s Round Seal Date: Place

shall be made on billable item wise basis only as indicated in Price

Valid Contract Performance Security to furnished by the Contractor as

per the Contract and accepted by the Employer, shall be a condition

precedent for release of the progressive payment. In case, the

duration of contract gets extended then the Contractor shall furnish

the revised Performance e-Bank Guarantee equal to 03 % of the

contract value and valid till 30 days beyond the warranty period as per

the new contract timelines. The revised e-Bank Guarantee shall be

submitted by the Contractor within 28 days from the date of approval

of time extension by the Employer.

The Method for return of replaced old materials is under the Scope of

Contractor and it is to be credited to the Sub Divisional Store in daily

basis or as decided by Employer. Contractor has to remove the old

conductor from shackle point to shackle point, If Return of material

not submitted as per employer’s requirement, it will be considered as

serious concern.

The Contractor is required to take shutdown to execute re-conducting

and all other works wherever needed. During shut down, safety of

system and operating manpower shall be ensured by Contractor.

Shutdown shall be planned in co-ordination with concerned Engineer-

in-charge of Subdivision well in advance.

If, by reason of an emergency arising in connection with and during the

execution of the Contract, any protective or remedial work is

necessary as a matter of urgency to prevent damage to the Facilities,

the Contractor shall immediately carry out such work.

The Contractor shall keep accurate records of the Contractor’s

personnel, including the number of each class of Contractor’s

Personnel on the Site and the names, ages, genders, hours worked and

wages paid to all workers. These records shall be available for

inspection by the Employer until the Contractor has completed all

Signature of Tenderer Company’s Round Seal Date: Place

ERECTION CONDITIONS OF CONTRACT

Signature of Tenderer Company’s Round Seal Date: Place

1. The following shall supplement the conditions already contained in

other parts of these specifications & document and shall govern the

portion of the work of this Contract to be performed at Site.

2. The Contractor upon signing of the Contract shall, nominate a

responsible officer as his representative at Site suitably designated for

the purpose of overall responsibility and coordination of the works to

be performed at Site. Such person shall function from the Site office of

the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local

authorities during the performance of his field activities. He shall also

comply with the Minimum Wages Act, 1948 and the Payment of Wages

Act (both of the Government of India) and the rules made there under

in respect of any employee or workman employed or engaged by him

or his Sub-Contractor. He shall abide by labor laws.

2.2 All initial registration and statutory inspection fees, if any, in respect

of his work pursuant to this Contract shall be borne by the contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the

purpose of erection, testing and commissioning of the equipment to

be supplied & erected under the Contract. The Owner shall continue to

hold the lien on all such equipment throughout the period of Contract.

No material brought to the Site shall be removed from the Site by the

Contractor and/or his Sub-Contractors without the prior written

approval of the Engineer. All expense for this shall be borne by the

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the

Contractor by the Owner in reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be

carried out at such time as the Owner may approve and the Owner

shall give the Contractor reasonable facilities for carrying out the

4.3 In the execution of the works, no person other than the Contractor or

his duly appointed representative, Sub- Contractor and workmen, shall

be allowed to do work on the Site, except by the special permission, in

writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized

representative for the purpose of the Contract. Any written order or

instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of

the Contractor and the representative shall be available at a stated

address for this purpose.

Signature of Tenderer Company’s Round Seal Date: Place

6.0 CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or

tradesmen of the Owner, who may be performing other works on

behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract.

The Contractor shall also so arrange to perform his work as to minimize,

to the maximum extent possible, interference with the work of other

Contractors and their workmen. Any injury or damage that may be

sustained by the employees of the other Contractors and the Owner,

due to the Contractor’s work shall promptly be made good at the

Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the

Engineer in respect of his employees and workmen at Site. The

Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the

opinion of the Engineer such employee has misconduct himself or is

incompetent or negligent or otherwise undesirable and then the

Contractor shall remove such a person objected to and provide in his

place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding

his field activity plans and schedules for carrying-out each part of the

works. Any review of such plan or schedule or method of work by the

Engineer shall not relieve the Contractor of any of his responsibilities

towards the field activities. Such reviews shall also not be considered

as an assumption of any risk or liability by the Engineer or the Owner

or any of his representatives and no claim of the Contractor will be

entertained because of the failure or inefficiency of any such plan or

schedule or method of work reviewed. The Contractor shall be solely

responsible for the safety, adequacy and efficiency of plant and

equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the

conditions of the Work-

siteincludingthesafetyofallpersonsemployedbyhimorhisSub–

Contractor and all the properties under his custody during the

performance of the work. This requirement shall apply continuously

till the completion of the Contract and shall not be limited to normal

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of

progress including if any, photographs of the work done at Site.

9.2 The Fortnightly progress report detailing-out the progress achieved on

all erection activities shall highlight comparison to the schedules. The

report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective

measures, wherever necessary.

Signature of Tenderer Company’s Round Seal Date: Place

10.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works

till it is finally taken over by the Engineer. No claim will be entertained

by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to

comply with the specification and drawings.

11.0 MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every

month, a man hours’ schedule for the month, detailing the man hours

scheduled for the month, skill-wise and area-wise.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular

skilled employees with experience of his particular work. No person

below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to

and from Site, lodging, allowances and other payments to the

Contractor’s employees shall be the sole responsibility of the

12.3 In case the Owner becomes liable to pay any wages or dues to Labor

or any Government agency under any of the provisions of the

Minimum Wages Act, Workmen Compensation Act, Contract Labor

Regulation Abolition Act or any other law due to act of omission of the

Contractor, the Owner may make such payment and shall recover the

same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings: The Contractor shall provide all the

construction equipment’s; tools, tackles and scaffoldings required for

pre-assembly, erection, testing and commissioning of the equipment

covered under the Contract. He shall submit a list of all such materials

to the Engineer before the commencement of work at Site. These tools

and tackles shall not be removed from the Site without the written

permission of the Engineer.

13.2 First-aid: The Contractor shall provide necessary first-aid facilities for

all his employees, representatives and workmen working at the Site.

Enough number of Contractor’s personals shall be trained in

administering first-aid.

13.3 Cleanliness: The Contractor shall be responsible for keeping the entire

area clean and free from rubbish, debris etc. during the period of

Contract. The Contractor shall employ enough number of personnel to

keep the work area clean. Materials and stores shall be so arranged to

permit easy cleaning of the area. In areas where equipment might drip

oil and cause damage to the floor surface, a suitable protective cover

of a flame resistant, oil proof sheet shall be provided to protect the floor

from such damage.

14.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations

Signature of Tenderer Company’s Round Seal Date: Place

indicated on the drawings. The Contractor shall be responsible to

locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at

suitable points. These points shall be used as datum for the works

under the Contract. The Contractor shall inform the Engineer well in

advance of the times and places at which he wishes to do work in the

area allotted to him so that suitable datum points may be established

and checked by the Engineer to enable the Contractor to proceed with

his works. Any work done without being properly located may be

removed and/or dismantled by the Engineer at Contractor’s expense.

15.0 FIRE PROTECTION

The work procedures that are to be used during the erection shall be

those, which minimize fire hazards to the extent practicable.

Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils

and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

All the Contractor’s supervisory personnel and select number of

workers shall be trained for firefighting. Enough of such trained

personnel must be available at the Site during the entire period of the

The Contractor shall have total responsibility for all equipment and

materials in his custody/stores, loose, semi-assembled and/or erected

by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and

works from theft, fire, pilferage and any other damages and loss.

17.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment

furnished and erected by the Contractor shall be the responsibility of

the Contractor as detailed in relevant clauses of Technical

Specifications. The Contractor shall provide, in addition, test

instruments, calibrating devices, etc. and labor required for successful

performance of these trials. If it is anticipated that the above test may

prolong for a long time, the Contractor’s workmen required for the

above test shall always be present at Site during such trials.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the equipment furnished under the Contract and arriving at Site

shall be promptly received, unloaded, transported and stored in the

storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and

notify the Engineer immediately of any damages, storage, discrepancy

etc., for the purpose of Engineer’s information only. The Contractor

shall submit to the Engineer every week a report detailing all the

receipts during the week. However, the Contractor shall be solely

responsible for any shortages or damages in transit, handling and / or

in storage and erection of the equipment at Site. Any demurrage, wharf

Signature of Tenderer Company’s Round Seal Date: Place

age and other such charges claimed by the transporters, railways etc.,

shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record

detailing out the list of all equipment materials received by him for the

purpose of erection and keep such record open for the inspection of

the Engineer in-charge.

18.4 All equipment shall be handled very carefully to prevent any damage

or loss. The equipment stored shall be properly protected to prevent

damage either to the equipment or to the floor where they are stored.

The equipment from the store shall be moved to the actual location at

the appropriate time so as to avoid damage of such equipment at Site.

18.5 The consumable and other supplies likely to deteriorate due to storage

must be thoroughly protected and stored in a suitable manner to

prevent damage or deterioration in quality by storage.

18.6 All the materials stored in the open or dusty location must be covered

with suitable weatherproof and flame proof covering material

wherever applicable.

19.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his

operations. He shall also be responsible for protection of all persons

including members of public and employees of the Owner and the

employees of other Contractors and Sub-Contractors and all public

and private property.

In addition to the conditions covered under the Clause entitled

‘Insurance’ in General Terms and Conditions of Contract, the following

provisions will also apply to the portion of works to be done beyond

the Contractor’s own or his Sub- Contractor’s manufacturing Works.

21.0 WORKMEN’S COMPENSATION INSURANCE

This insurance shall protect the Contractor against all claims applicable

under the Workmen’s Compensation Act, 1948 (Government of India).

This policy shall also cover the Contractor against claims for injury,

disability, disease or death of his or his Sub- Contractor’s employee,

which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s- Compensation: As per statutory Provisions Employee’s

liability: As per statutory Provisions

22.0 COMPREHENSIVE GENERAL LIABILITY INSURANCE

The insurance shall protect the Contractor against all claims arising

from injuries, disabilities, disease or death of members of public or

damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and

Sub-Contractors or from riots, strikes and civil commotion. The

hazards to be covered will pertain to all the works and areas where the

Contractor, his Sub-Contractors, his agents and his employees have to

perform work pursuant to the Contract. The above are only illustrative

Signature of Tenderer Company’s Round Seal Date: Place

list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance

coverage to the extent both in time and amount to take care of all his

liabilities either direct or indirect, in pursuance of the Contract.

23.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works,

which can be performed without subjecting the equipment and

materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction

conditions. No field activities shall be performed by the Contractor

under conditions, which might adversely affect the quality and

efficiency thereof, unless special precautions or measures are taken by

the Contractor in a proper and satisfactory manner in the performance

of such Works and with the concurrence of the Engineer. Such

unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the

24.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity,

coins, fossils, etc. which he may come across during the course of

performance of his Works either during excavation or elsewhere, are

properly protected and handed over to the Engineer. Similarly, the

Contractor shall ensure that the bench marks, reference points, etc.,

which are marked either with the help of Engineer or by the Engineer

shall not be disturbed in any way during the performance of his Works.

If any work is to be performed which disturbs such reference the same

shall be done only after these are transferred to other suitable

locations under the direction of the Engineer. The Contractor shall

provide all necessary materials and assistance for such relocation of

reference points etc.

25.0 WORK & SAFETY REGULATIONS

I. The Contractor shall ensure proper safety of all the workmen,

materials, plant and equipment belonging to him or to PGVCL or to

others, working at the Site. The Contractor shall also be responsible for

provision of all safety notices and safety equipment required both by

the relevant legislations and the Engineer, as he may deem necessary.

II. All equipment used in construction and erection by Contractor shall

meet Indian/International Standards and where such standards do not

exist, the Contractor shall ensure these to be absolutely safe. All

equipment shall be strictly operated and maintained by the Contractor

in accordance with manufacturer’s Operation Manual and safety

instructions and as per Guidelines/rules of PGVCL in this regard.

III. Periodical examinations and all tests for all lifting/hoisting equipment

& tackles shall be carried-out in accordance with the relevant

provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such

examinations and tests shall be properly maintained by the Contractor

Signature of Tenderer Company’s Round Seal Date: Place

and will be promptly produced as and when desired by the Engineer

or by the person authorized by him.

IV. The Contractor shall provide suitable safety equipment of prescribed

standard to all employees and workmen according to the need.

V. The Contractor shall provide safe working conditions to all workmen

and employees at the Site including safe means of access, railings,

stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under

the control and supervision of an experienced and competent person.

For erection, good and standard quality of material only shall be used

by the Contractor.

VI. The Contractor shall not interfere or disturb electric fuses, wiring and

other electrical equipment belonging to the Owner or other

Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by PGVCL to handle such fuses, wiring or electrical

VII. Before the Contractor connects any electrical appliances to any plug

or socket belonging to the other Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and

phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the

appliances may be connected.

VIII. The Engineer will not grant permission to connect until he is satisfied

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth

conductors, one of which shall be an earthed metal sheath

surrounding the cores.

IX. No electric cable in use by the Contractor/Owner will be disturbed

without prior permission. No weight of any description will be imposed

on any cable and no ladder or similar equipment will rest against or

attached to it.

X. No repair work shall be carried out on any live equipment. The

equipment must be declared safe by the Engineer and a permit to work

shall be issued by the Engineer before any repair work is carried out by

the Contractor. While working on electric lines/equipment, whether

live or dead, suitable type and sufficient quantity of tools will have to

he provided by the Contractor to electricians/workmen/officers.

XI. In case any accident occurs during the construction/ erection or other

associated activities undertaken by the Contractor thereby causing

any minor or major or fatal injury to his employees due to any reason,

whatsoever, it shall be the responsibility of the Contractor to promptly

inform the same to the Engineer in prescribed form and also to all the

authorities envisaged under the applicable laws.

XII. The Engineer shall have the right at his sole discretion to stop the work,

if in his opinion the work is being carried out in such a way that it may

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cause accidents and endanger the safety of the persons and/or

property, and/or equipment. In such cases, the Contractor shall be

informed in writing about the nature of hazards and possible

injury/accident and he shall comply to remove shortcomings promptly.

The Contractor after stopping the specific work can, if felt necessary,

appeal against the order of stoppage of work to the Engineer within

days of such stoppage of work and decision of the Engineer in this

respect shall be conclusive and binding on the Contractor.

XIII. The Contractor shall not be entitled for any damages/compensation for

stoppage of work due to safety reasons and the period of such

stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of

liquidated damages.

XIV. It is mandatory for the Contractor to observe during the execution of

the works, requirements of Safety Rules which would generally include

but not limited to following

a) Each employee shall be provided with initial indoctrination

regarding safety by the Contractor, so as to enable him to conduct

his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to

him without proper introduction as to the hazards incident thereto,

both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall

not be permitted around fire prone areas and adequate firefighting

equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for

rendering prompt and sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and

experienced divers, use of gum boots for working in slushy or in

inundated conditions are essential requirements to be fulfilled.

XV. The Contractor shall follow and comply with all PGVCL Safety Rules,

relevant provisions of applicable laws pertaining to the safety of

workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In

case of any discrepancy between statutory requirement and PGVCL

Safety Rules referred above, the latter shall be binding on the

In case the Owner is made to pay such compensation then the

Contractor is liable to reimburse the Owner.

26.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the

installation of the equipment shall be in accordance with the relevant

Codes and accepted good engineering practice, the Engineer’s

drawings and other applicable Indian recognized codes and laws and

regulation of the Government of India.

Signature of Tenderer Company’s Round Seal Date: Place

Condition of Contract

Commercial and legal terms and Condition

Signature of Tenderer Company’s Round Seal Date: Place

 The "PGVCL" shall mean the PASCHIM GUJARAT VIJ COMPANY LTD., having

its Corporate office at, Rajkot. With expression shall unless repugnant to

the context include its permitted assigns or successor / authorized

representatives.

 The "Contractor" / Successful Bidders shall mean the Bidders, whose

tender has been accepted by the PGVCL for award of the contract and shall

include his authorized representatives.

 “Bidder” means a legally-established professional firm or an entity that

may submit its Bid to the Employer in response to the RFB Notice/ NIT

issued by the Employer, to provide / provision the Plant to the Employer.

 Joint Venture (JV)” means an association with or without a legal

personality distinct from that of its members, of more than one entity/ firm

where one member has the authority to conduct all business for and on

behalf of any and all the members of the JV, and where the members of

the JV are jointly and severally liable to Employer for the performance of

 “Sub-contractor” means an entity to whom the Contractor subcontracts

any part of the Works as per the applicable provisions of the Contract while

the Contractor remains responsible to Employer for the whole and

successful performance of the Contract.

 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL

to act as Engineer-in-Charge to supervise the work – for the purpose of the

 The "Specification" shall mean the tender forming a part of the contract

along with Performa, schedules and drawings.

 The "Order" shall mean the official letter issued by the PGVCL, informing

the bidder that his tender has been accepted.

 The "Contract" shall mean the agreement to be entered into by the PGVCL

with the contractor and shall include the commercial technical and general

conditions, schedules, drawings and any other conditions specifically

agreed between the parties forming a part of the contract.

 The "EMD" shall mean Earnest Money Deposit.

 The "Contract Value" shall mean the total amount indicated in the contract

 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the PGVCL and calculated from the

quantities indicated in the tender.

 The "Completion Period" shall mean the period starting from the date of

issue of "Order" and required to complete the work in all respect.

 The "Work" shall mean activities to carry out for Supply, Installation,

Testing and Commissioning of 11 KV Medium Voltage Covered Conductor

(MVCC) with its accessories and allied items in Porbandar Circle of PGVCL

under Kisan Suryoday Yojana (KSY) Scheme (Package 2).

 Inspector” shall mean the any person nominated by PGVCL from time to

time to inspect the works under the contract and/or duly authorized

representative of the PGVCL. “Letter of Award” shall mean the official

notice issued by the PGVCL notifying the contractor that his bid has been

Signature of Tenderer Company’s Round Seal Date: Place

 “Date of Contract” Shall mean the date on which Letter of award has been

 “Month” shall mean the calendar month day or days unless herein

otherwise expressly defined shall mean calendar day or days of 24 hours

 “A Week” shall men the continuous period of seven days.

 HT means High Tension,

 LT means Low Tension,

 “Facilities” (alternatively referred to as the “Works”) means the Plant to

be supplied and installed, as well as all the Installation Services to be

carried out by the Contractor under the Contract.

 “Plant” means permanent plant, equipment, machinery, apparatus, goods,

materials, articles and things of all kinds to be provided and incorporated

in the Facilities by the Contractor under the Contract (including the spare

parts to be supplied by the Contractor but does not include Contractor’s

 “Installation Services” means all those services ancillary to the supply of

the Plant for the Facilities, to be provided by the Contractor under the

Contract, such as transportation and provision of marine or other similar

insurance, inspection, expediting, site preparation cable (including the

provision and use of.

 Effective Date” means the date of fulfillment of all conditions stated in NIT

of the Contract Agreement, from which the Time for Completion shall be

counted i.e. Letter of Acceptance.

 “Completion Period” means the time within which Completion of the

Facilities as a whole is to be attained, as specified in NIT and in accordance

with the relevant provisions of the Contract.

 “Completion” means that the Facilities have been completed operationally

and structurally and put in a tight and clean condition, that all work in

respect of Pre- commissioning, Guarantee Test, Commissioning and Asset

Tagging on the Geo-Urja of the Facilities or such specific part thereof has

been completed.

 “Pre-commissioning” means the testing, checking and other requirements

by Employer that are to be carried out by the Contractor in preparation for

 “Commissioning” means operation of the Facilities or any part thereof by

the Contractor following Pre-commissioning, which operation is to be

carried out by the Contractor thereof, for the purpose of carrying out

Guarantee Test(s).

 “Guarantee Test(s)” means the test(s) specified by Employer’s

Requirements to be carried out to ascertain whether the Facilities or a

specified part thereof is able to attain the Functional Guarantees.

 “Site” (alternatively referred to as the “Project Site”) means the land and

other places upon which the Facilities are to be installed, and such other

land or places as may be specified in the Contract as forming part of the

Signature of Tenderer Company’s Round Seal Date: Place

 Defect Liability Period” means the period of validity of the warranties given

by the Contractor commencing at Completion of the Facilities or a part

thereof, during which the Contractor is responsible for defects with

respect to the Facilities.

The bidder shall quote in the appropriate schedule of bid form on rate

basis for entire scope of the works.

However, the tender evaluation will be done on Total tender amount

3.0 AMENDMENT TENDER.

3.1 At any time prior to the deadline for submission of bids, PGVCL may, for

any reason, whether at its own initiative or in response to a clarification

requested by a respective bidder, modify the bidding documents by

3.2 The amendment will be notified on Website. PGVCL will bear no

responsibility or liability arising out of noncompliance of the same in time

3.3 Such amendments, clarification etc. shall be binding on the bidders and

will be given due consideration by the bidders while they submit their bids

and invariably enclose such documents as a part of the bid.

4.0 EARNEST MONEY DEPOSIT

4.1 The EMD is payable either in by Demand Draft or in BG or by any online

mode in favor of the Paschim Gujarat Vij Company Limited payable at

Rajkot on any scheduled/Nationalized banks or by e-Bank guarantee from

any scheduled nationalized bank decided by Government of Gujarat time

4.2 EMD of the successful bidder to whom a contract is awarded will be

returned after the said bidder provides the contract performance

guarantee and signs the contract agreement.

4.3 If the successful bidder fails to submit a Security Deposit within 15 days

after the date of LOA of the contract or fails to sign the contract

agreement, then the EMD amount will be forfeited by PGVCL without any

notice or proof of damages etc.

4.4 The EMD of all unsuccessful bidders except that of the successful bidder

will be returned after the award of the contract.

4.5 No interest will be payable by the PGVCL on the above Deposit.

4.6 For e-Bank Guarantee as Security Deposit (SD /EMD, the Banks shall be the

Banks recognized/ notified by the Finance Department, Government of

Gujarat (GoG) issued GR No. FD/MSM/e-file/4/2025/2712/D.M.O. dtd

01.04.2026 and its time to time updation.

5.0 SUBMISSION OF TENDERS.

 It is mandatory for all bidders to submit their tender/s documents by ONLY

IN online (e- tendering) mode and not in physical form. Bidders shall submit

Price Bid On-Line only and not in physical form.

 Bidders have to submit tender online on https://tender.nprocure.com

Signature of Tenderer Company’s Round Seal Date: Place

 Bidder has to upload scanned copies of original (Notarized/self-attested

copies of original-as specified in tender documents) documents with bid

and no physical documents to be submitted.

 The bids will be opened at the time and date set for opening of bids.

 The PGVCL reserves the right to reject any bid, which is not deposited

according to the instructions, stipulated above.

Note: Bidders are requested to submit price – bid on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will

be considered for evaluation.

The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details:

(a) Tender Processing Fee

(b) Earnest Money Deposit

(c) Copy of GST Registration

(d) Copy of PAN Card

(e) Copy of Company Registration

(f) Copy of Contractor License

(g) Copy of Labor License

Stage-2: Techno-Commercial Details:

(a) Notice Inviting Tender Documents;

6.0 BIDDING COSTS

All costs/expenses in the preparation and submission of the Bid (including

any post Bid discussions/presentations) shall be fully borne by the Bidder.

Owner will not be responsible/ liable for these costs irrespective of the

course and conclusion of this Bidding.

7.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the

material and equipment specifications/characteristics, the bidding

procedures and the terms & conditions of contract:

a. General Conditions of Contract (GCC-Part I)

b. Erection Conditions of Contract (ECC-Part I)

c. Special Conditions of Contract (SCC-Part I)

d. Technical Specifications (TS-Part II)

8.0 INFORMATION REQUIRED WITH THE PROPOSAL:

8.1 The bids must clearly indicate the name of the manufacturer, the type

and/or model of each principal item of equipment proposed to be

furnished and erected. The bid should also contain drawings and

descriptive materials indicating general dimensions, materials from which

the parts are manufactured, principles of operation, the extent of pre-

Signature of Tenderer Company’s Round Seal Date: Place

assembly involved, major construction equipment proposed to be

deployed, method of erection and the proposed erection organizational

8.2 The above information shall be provided by the Bidder in the form of

separate sheets, drawings, enclosed etc. in two copies along with

8.2.1 Any bid not containing sufficient descriptive material to describe

accurately the equipment proposed may be treated as incomplete

and hence rejected. Such descriptive materials and drawings

submitted by the Bidder will be retained by the Owner. Any major

departure from these drawings and descriptive material submitted

will not be permitted during the execution of the Contract without

specific written permission of the Owner.

8.3 Oral statements made by the Bidder at any time regarding quality, quantity

or arrangement of the equipment or any other matter will not be

8.4 Standard catalogue pages and other documents of the Bidder may be used

in the bid to provide additional information and data as deemed necessary

8.5 The Bidder, along with his Proposal, shall submit a list of recommended

erection equipment and materials which will be required for the purpose of

erection of equipment and materials supplied under the Contract.

8.6 In case the ‘Proposal’ information contradicts specification requirements,

the specification requirements will govern, unless otherwise brought out

clearly in the technical commercial deviation schedule.

9.0 REJECTION OF TENDER:

9.1 The Bidders is expected to examine all instructions, terms, conditions,

schedules and other details called for in this specification and keep himself

fully informed about all which may, in any way, affect the work, or cost

thereof. Failure to furnish the required information or submission of

tender not as per the specification will be at the Bidders risk may result in

9.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this

10.0 PGVCL’S RIGHT

10.1 The PGVCL reserves the right to terminate this contract or part thereof at

any time during its tendency without giving notice of Termination or the

reasons thereof.

10.2 The Bidders shall specifically note that any over writing or corrections or

manuscript in the bid shall be ignored and will not be considered authentic

unless same are signed with Bidder's Stamp/Seal

10.3 In case of any doubt or interpretation of the terms and condition, the

decision of the Chief Engineer (Project and R & C), Paschim Gujarat Vij

Company Limited “Paschim Gujarat Vij Seva Sadan”, Corporate Office,

Signature of Tenderer Company’s Round Seal Date: Place

Rajkot will be final and binding upon the Bidders and no dispute in this

regard will be entertained.

10.4 PGVCL reserves the right to accept any bid or reject any or all Tenders or

cancel /withdraw RE INVITATION to bid without assigning any reason. Such

decision of the PGVCL shall not be subject to question by any Bidders and

the PGVCL shall bear no liability whatsoever for such decision.

11.0 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to

comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

12.0 SIGNATURE OF BIDDER

12.1 The bid must contain the name, residence, address and place of business

of the person or persons making the bid and must be signed and sealed by

the bidder with his usual signature. The name of all persons signing should

also be typed or printed below the signature.

12.2 Bids by corporation/ company must be signed with the legal name of the

corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such

corporation/ company in the matter.

12.3 A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without disclosing

his principal will be rejected.

12.4 Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

12.5 The Bidder's name stated on the tender shall be exact legal name of the

12.6 Erasures or other changes in the bid documents shall be over the initials of

the person signing the bid.

13.0 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

13.1 The Bidder is required to carefully examine the specifications and

documents and fully inform himself as to all the conditions and matters

which may in any way affect the Work or the cost thereof. If any Bidder

finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in

writing for an interpretation/clarification by the PGVCL. The PGVCL, then,

will issue interpretation and clarifications as he may think fit of such

interpretations and clarifications, the Bidder may submit his bid but within

the time and date as specified in the INVITATION to Bid. All such

interpretations and clarifications shall form a part of the specifications and

documents, and accompany the bidder's proposal.

13.2 Verbal clarifications and information given by the PGVCL or his

employee(s) or his representative(s) shall not in any way be binding on the

14.0 PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

Signature of Tenderer Company’s Round Seal Date: Place

15.0 EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 180 DAYS from the date set for

opening of the technical bid.

16.0 EVALUATION AND COMPARISON OF TENDERS

16.1 Generally, the bids received and accepted will be evaluated by the PGVCL to

ascertain the best and lowest evaluated bid in the interest of the PGVCL, for

the complete works covered under these specifications and documents.

16.2 Bid price shall mean the bid price quoted by each bidder in his bid for the

complete scope of works. i.e. sum total of amount quoted for all the items

will be considered for comparison of price bids including GST.

17.0 ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words

will prevail. If there is discrepancy between the unit price and the total

price which is obtained by multiplying the unit price and quantity, or

between sub-total and the total price, the unit or sub-total price shall

prevail, and the total price shall be corrected. In case of discrepancy

between sub-total price obtained by adding various prices in the schedule

and the sub-total price indicated for that particular schedule, the sub-total

obtained by addition of various arithmetically corrected prices would be

considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest

of the prices arrived at from various schedules, identified for that

purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid

will be rejected.

18.0 AWARD OF CONTRACT

18.1 Notification of award of contract will be made in writing to the successful

bidder by the PGVCL.

18.2 The contract will be awarded to the best qualified and responsive bidder

offering the lowest evaluated bid in conformity with requirements of these

specifications and documents and PGVCL shall be the sole judge in this

regard and subject to the provisions of these instructions to bidders and

other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any

18.3 PGVCL Reserves the right to award separate contract to two or more

parties in line with the terms and conditions specified in the specification.

19.0 SIGNING OF CONTRACT

19.1 Promptly upon issue of Letter of Acceptance/ Notification of Award, the

Employer shall prepare the Contract Agreement, and keep it ready in the

office of the Employer for the signature of the Employer and the successful

Bidder, within fifteen (15) days following the date of Letter of Acceptance.

The Contract Agreement shall incorporate all agreements between the

Employer and the successful Bidder.

Signature of Tenderer Company’s Round Seal Date: Place

19.2 Within fifteen (15) days of receipt of Letter of Acceptance, the successful

Bidder shall (a) furnish the performance security and (b) shall sign, date

and return the Agreement to the Employer along with the documents

stated at (a) above.

20.0 SECURITY DEPOSIT

(a) The successful bidder should be paid Security Deposit within 15 days after

receipt of LOA for an amount equal to 3 % (Three percent) of the total

Contract Price towards faithful performance of the Contract in accordance

with the terms and conditions specified therein.

(b) e-Bank Guarantees issued by following banks will be accepted as

Performance Guarantee (PG) for execution of work Period & Performance

Guarantee (PG) for Warrantee Period on permanent basis.

Acceptance of e-Bank Guarantee as Security deposit and Earnest Money

As per Finance Department of GOG’s GR no: FD/MSM/E-File

(A) (1) Guarantees issued by the following banks will be accepted as SD/EMD on

permanent basis:

 All Nationalized banks.

(B) Guarantees issued by the following Banks will be accepted as SD/EMD for period

up to March 31, 2027. The validity cut-off date in the GR is with respect to date of

issue of e-Bank Guarantees irrespective of date of termination of BG.

1. Axis Bank 23. South Indian Bank

2. AU Small Finance Bank 24. Standard Chartered Bank

3. Bandhan Bank 25. Tamilnadu Mercantile Bank

4. City Union Bank 26. Ujjivan Small Finance Bank

5. CSB Bank 27. Yes Bank

28. Ahmedabad Mercantile Co-op. Bank Ltd.

6. DBS Bank India Limited

29. Nutan Nagarik Sahkari Bank Ltd.

8. Dhanlaxmi Bank 30. Rajkot Nagrik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 31. Saraswat Co-operative Bank Ltd.

10. Federal Bank 32. SBPP Co-Operative Bank Ltd.

11. HDFC Bank 33. SVC-Co Operative Bank Ltd.

12. HSBC Bank 34. The Cosmos Co- Operative Bank Ltd.

13. ICICI Bank 35. The Gujarat State Co-Operative Bank

14. IDBI Bank 36. The Surat District Co-Op Bank

15. IDFC First Bank 37. The Surat Peoples Co-Op Bank Ltd.

16. IndusInd Bank 38. The Baroda Central Co-Operative Bank

17. Jammu and Kashmir Bank

39. The Panchmahal District Co-Operative Bank

18. Jana Small Finance Bank

40. The Kalupur Commercial Co-op. Bank

19. Karnataka Bank

41. The Rajkot Commercial Co-Operative Bank

20. Karur Vysya Bank

42. The Banas Kantha Mercantile Co-op. Bank Ltd.

21. Kotak Mahindra Bank

43. Gujrat Gramin Bank

Signature of Tenderer Company’s Round Seal Date: Place

If e-Bank Guarantee(s) is / are submitted of the bank other than above

banks / banks notified under latest G.R. by finance department of Govt. of

Gujarat, it will not be accepted by PGVCL and in such case it will be

considered as e-Bank Guarantee (s) is / are not submitted and action will

be taken accordingly.

1. e-Bank Guarantee of Rs. 50,000/- and above must be signed by Two Bank

Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

“NO STAGEWISE e-BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

CORPORATE GUARANTEES ARE NOT ALLOWED.

(C) In the case of e - Bank Guarantee, you should undertake to renew the

guarantee one-month before the expiry of the validity date failing which

PGVCL will encase the e-Bank Guarantee

(D) The Security Deposit will be returned to the Contractor without any interest

after the successful completion of work and submit the Performance

21.1 The work has to be guaranteed for minimum 36 Months from the date of

handing over to PGVCL against any type of damages/ cable fault. The

agency shall have to detect the damage/faulty location and have to attend

the faults at his risk and cost within maximum 7 days of the fault

irrespective of nature of the fault for the cable laying work carried out by

him. If fails, then penalty at the rate of rupees 1000/- (One thousands only)

per day shall be imposed for non- compliance of the condition”.

21.2 In the event of any emergency where in the judgment of the Engineer, delay

would cause serious loss or damages, repairs or adjustment may be made

by the Engineer or a third party chosen by the Engineer without advance

notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible

in making necessary corrections. This shall not relieve the Contractor of his

liabilities under the terms and conditions of the Contract.

22.0 PERFORMANCE GUARANTEE: -

The Performance Guarantee amounting to 3 % of the Order value to cover

the Warranty Period shall have to be furnished either in the Form of Cash

/ Demand Draft or in the form of e-Bank Guarantee on stamp paper of

Rs.300.00. PBG should be valid for 36 months plus additional 01(One)

month i.e. more than actual Guarantee / warrantee period from the date

of Handing over the project. The PBG should for the full period i.e.

months and should have a clear one-time validity for the full period. PBG

for an interim period will not be allowed. In case of expiry of BG before the

said period the same should be got extended / renewed by you (without

Signature of Tenderer Company’s Round Seal Date: Place

vacuum period and waiting for PGVCL’s intimation seeking extension) till

the completion of said period by you at least one month before the expiry

of the validity, failing which PGVCL will be at liberty to encase the same,

without entering to further correspondence, formalities, etc. in the

23.0 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The

courts of Rajkot shall have exclusive jurisdiction in all matters arising under

24.0 ADDITIONAL DOCUMENTS:

Apart from various documents to be furnished along with the Bid as

required in the GCC and ECC, the following documents and details are to

be furnished by the Bidder:

1. Details of Partners/Directors of the Firm/Company.

2. Detail of Manufacturing/Fabrication facilities

3. Electrical Contractor License

4. Factory Registration/license details

5. GST Registration No.

7. PF registration number

25.0 COMPLETION PERIOD

The contractual period for execution and completion of the work stated in

Schedule (Supply + Erection) of this project consist 12 Months including

commencement period (45 days) from the date of issue of LOA (Letter of

Acceptance). The commencement period shall be reckoned form the date

of issuance of Letter of Acceptance.

The work shall be carried out in parallel (Supply + Erection).

All approvals of drawings, type tests, material supplier vendors etc. shall

have to be completed during commencement period.

26.0 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS

A bidder shall not have conflict of interest with other bidders for particular

quoted item. Such conflict of interest can lead to anti-competitive practices

to the detriment of Procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to

have a conflict of interest with one or more parties in this bidding process

for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake

from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process.

Signature of Tenderer Company’s Round Seal Date: Place

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/ sub-assembly/ assemblies

from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers

or quote on their behalf in a particular tender enquiry. One manufacturer

can also authorize only one agent/ dealer. There can be only one bid from

1. The principal manufacturer directly or through one Indian agent on

his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that is

the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/ management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar

line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid; give a

declaration, that bidder shall not have conflict of interest with other

bidders for particular quoted item, as above.

Successful bidder shall have to arrange a one-day physical training at their

expense covering aspects of erection, O&M, testing & commissioning of

each equipment. This training program is to be organized prior to erection

of these equipment’s. Complete training materials in soft & hard copy shall

be given to participants.

The successful bidder is required to provide One/two-day Training with no

cost to PGVCL, for all the aspects of maintenance of MVCC, installation and

replacement of its accessories, handling of the covered conductor at PGVCL

premises to all concern Engineers of the PGVCL. Training module shall be

mutually discussed and finalized to cover all essential aspects of the

training. The bidder shall provide all the documentation and write up

material for trainees. The training courses shall be structured and

supported by Illustrations, Video, and Charts.

28.0 COMPLIANCE WITH LAWS:

a) The Contract shall in all respects be interpreted in accordance with the laws

in force in India, including any such laws passed or made or coming into

force during the period of the Contract.

b) The Contractor shall be fully responsible for deducting the P.F. of the

employees/labor Working under him as per statutory regulations and

Signature of Tenderer Company’s Round Seal Date: Place

depositing the same with the concerned authorities.

c) The Contractor shall comply with the relevant laws of India.

29.0 ACCIDENTS:

The Contractor shall be liable for and shall indemnify the Employer against

all losses, expenses or claims arising in connection with the death of or

injury to any person employed of the Contractor or his Sub-Contractors for

the purposes of the Works.

30.0 FORCE MAJEURE.

Force Majeure means any circumstances beyond the control of the parties

a) War and other hostilities, (whether war be declared or not), invasion, act

of foreign enemies, mobilization, requisition or embargo;

b) Ionizing radiation or contamination by radioactivity from any nuclear fuel

or from any nuclear waste from the combustion of nuclear fuel, radioactive

toxic explosive, or other hazardous properties of any explosive nuclear

assembly or nuclear components thereof;

c) Rebellion, revolution, insurrection, military or usurped power and civil war;

d) Riot, commotion or disorder, except where solely restricted to employees

of the Contractor.

e) Neither party shall be considered to be in default or in breach of his

obligations under the Contract to the extent is that performance of such

obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

f) If either party considers that any circumstances of Force Majeure have

occurred which may affect performance of his obligations he shall

promptly notify the other party.

g) Upon the occurrence of any circumstances of Force Majeure, the

Contractor shall endeavor to continue to perform his obligations under the

Contract so far as reasonably practicable. The Contractor shall notify the

Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

h) If circumstances of Force Majeure have occurred and shall continue for a

period of 180 days, notwithstanding, the Contractor may by reason

thereof, having been granted an extension of Time for Completion of the

Works, either party shall be entitled to serve upon the other, 30 days’

notice to terminate the Contract. If at the expiry of the period of 30 days

Force Majeure shall continue, the Contract shall terminate.

31.0 GST: GOODS AND SERVICE TAX (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable

which will be paid extra on a given taxable goods and/or services within

the original contractual delivery period. The amount and% of GST and Cess

as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act

Signature of Tenderer Company’s Round Seal Date: Place

and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of

successful bidder, certifying that you have not claimed Refund of any

applicable GST and Cess, charged to COMPANY or shall not claim any such

Refund, on a future date, from the concerned Authorities and if, any

Refund, in respect of such GST and Cess, is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any

specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected

if the rate of GST and Cess is not mentioned clearly unless the bidder has

opted for Composition Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST,

the same must be clearly specified with valid Declaration & Certificate from

Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned

in the price bid shall be final and any additional GST will have to be borne

by the tenderer. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to

/ mentioned in acceptance of tender only and any deviation in the same

shall not be accepted. Further, any additional liability of GST (later on due

to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code,

etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier

Further, the Company has a right to recover the amount of GST along with

penal interest at the rate of 15% per annum if GST charged is not paid /

short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit. GST-TDS as per GST act. If applicable shall be

deducted from bill amount.

In case, Govt. revises the rate of GST rate / Code during the tenure of the

contract, the provision of GUVNL’s statutory variation clause shall apply.

Signature of Tenderer Company’s Round Seal Date: Place

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and /

or due to inclusion of any other additional item of their inputs / input

services under the ambit of the Input Tax Credit provisions under the GST

Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY

from time to time. Bidder has to provide their GST Registration No. It is

mandatory. Offer without GST Registration No. will be ought righty to

32.0 STATUTORY VARIATION:

Any statutory variation in the taxes subsequent to your offer if it takes

place within the contract period will be to bidder’s account only.

33.0 HANDING OVER OF ASSET:

After successful completion and charging of the line the entire newly

created network is to be handed over to the concern deputy engineer of

PGVCL. The handing over note covering the details of all the materials used

and total work executed must be signed jointly by the bidder and PGVCL

Engineer. Copy of handing over note must be attached along with final bill.

The contractor shall arrange to hand over the complete line and all work

immediately on completion of entire work dully getting approval

inspection and charging for newly created network of electrical inspector

34.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all foreign taxes, duties, levies

lawfully assessed against the Owner or the Contractor in pursuance of the

Contract. In addition, the Contractor shall be responsible for payment of

all Indian duties, levies and taxes lawfully assessed against the Contractor

for his personal income & property only.

34.1 INCOME TAX-TDS

“Income-tax at source at the prevailing rate will be deducted from

bills in accordance with the provision of Income-Tax Laws and to that

effect a certificate will be issued to the contractor, however added as

contractor has to submit separate invoice for supply parts item as

well as works part item separately, otherwise TDS will be deducted

on entire invoice value.”

34.2 Applicable welfare cess will be deducted from contractors each bill by

PGVCL and pay the same to the respective Govt. department. Tax will

be deducted as per applicable statutory rules.

35.0 COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions

of Industrial & Labor Laws including PF Act, ESI Act etc. as may be applicable.

Copy of chalan of PF related to be submitted along with bill.

36.0 PENALTY FOR DELAY:

36.1 PENALTY FOR LATE Completion of Project:

36.2 If the contractor fails to perform the work as specified in work order issued

to him, with in the specified period of the 12 (Twelve) months from the date

Signature of Tenderer Company’s Round Seal Date: Place

of LOA (letter of Acceptance) given in work order or any extension granted

thereof, penalty at the rate of half percent (0.5%) plus applicable Tax if any

of the work executed after time limit for each calendar week or part thereof

for delay. However, the total amount of penalty for the contract shall be

for delay. However, the total amount of penalty for the contract shall be

limited to maximum of 10% of the total contract price.

36.3 The penalty will be deducted from bills payable either against this

contract or from any e-Bank Guarantee or any other amount payable

under any other contract with the PGVCL. Tenderer shall have to supply

all materials to match with the erection activities.

36.4 The bills along with required documents for work executed including cost

of material consumed is to be prepared in Quadruplicate and submitted

copies to the Ex. Engineer (O&M) in charge of the work, who will in turn

process the same. These bills shall be serially numbered.

36.5 The contractor has to submit the final bill along with the material

consumption statement along with other required data of the work carried

out within 3 months from the date of completion of work.

36.6 For non-submission or part submission of above information, no bills shall

37.0 PAYMENT TERMS:

The payment to the Contractor for the performance of the works under the

Contract will be made by the Owner as per the guidelines and conditions

specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works

and on fulfillment by the Contractor of all his liabilities under the Contract.

38.0 TERMS AND PROCEDURES OF PAYMENT:

The Employer shall pay the Contractor in the following manner and at the

in Indian Rupees.

38.1 UNMEASURED AD-HOC PAYMENT:

The employer, at his discretion in exigencies, to ensure liquidity of funds

with the Contractor may accept un-measured ad-hoc bill of the Contractor.

In this method, following methodology shall be adopted:

a. Submission of certificate on measurement book by Employer that

materials under consideration have been erected, tested and

commissioned as per technical specification, scope of work &

approved drawings.

b. Quantum and completion of works is certified by Employer jointly

with Contractor and eligible amount of such works are computed as

per approved payment terms.

c. 50% of such eligible amount shall be released to the Contractor

immediately within a week. The amount of un-measured bill should

not be more than average of previous two measured bill.

d. Next bill of the work shall invariably be a measured bill in which,

Signature of Tenderer Company’s Round Seal Date: Place

various quantities of unmeasured bill shall be verified and measured

jointly by Employer and Contractor.

PAYMENT ON SUPPLY, ERECTION, TESTING AND COMMISSIONING OF

1. PROGRESSIVE PAYMENTS (SUPPLY OF PLANT):

FIRST INSTALLMENT (60%):

Sixty percent (60%) payments for the supply of Plant as per the price

including 100% GST thereon reimbursable/ payable by Employer as

per Contract, shall be paid on receipt and acceptance of Plant/

equipment/ goods/ materials on submission of documents indicated

a. Signing of Contract Agreement by the Employer and the Contractor.

b. Detailed Project Execution Bar chart and its approval by the Employer.

c. Evidence of dispatch (R/R or receipted L/R).

d. Contractor’s detailed invoice & packing list identifying contents of

e. Invoice certifying payments of GST.

f. Copy of Certificate to the effect of payments of State/ Central taxes,

duties, levies etc. have been made against supply of materials

through sub-vendors under the contract.

g. Certified copy of Insurance policy/Insurance Certificate.

h. Manufacturer’s/Contractor’s guarantee certificate of Quality.

i. Material Dispatch Clearance Certificate (MDCC) / Dispatch

Instructions (DI) for dispatch of materials from the manufacturer’s

works. MDCC/DI shall be issued by authorized officer of Employer.

j. Manufacturer’s copy of challan.

k. Submission of the certificate by the Employer’s representative that

the item(s) have been received,

l. Submission of certificate by Employer that materials have been

supplied as per technical specification, scope of work & approved

drawings enclosing certified copy of inspection reports and dispatch

SECOND INSTALLMENT (30%):

shall be paid on following conditions:

a. Unconditional acceptance of the Letter of Award and signing of

contract agreement by the Contractor.

b. Detailed Project Execution Bar chart and its approval by the

Signature of Tenderer Company’s Round Seal Date: Place

c. Evidence of dispatch (R/R or receipted L/R).

d. Contractor’s detailed invoice & packing list identifying contents of

e. Invoice certifying payments of ED, Taxes for the direct transaction

between Employer and Contractor,

f. Copy of Certificate to the effect of payments of State/ Central taxes,

duties, levies etc. have been made against supply of materials

through sub-vendors under the contract.

g. Certified copy of Insurance policy/Insurance Certificate.

h. Manufacturer’s/Contractor’s guarantee certificate of Quality.

i. Material Dispatch Clearance Certificate (MDCC) / Dispatch

Instructions (DI) for dispatch of materials from the manufacturer’s

works. MDCC/DI shall be issued by authorized officer of Employer.

j. Manufacturer’s copy of chalan.

k. Submission of the certificate on measurement book by the

Employer that the item(s) have been received,

l. Submission of certificate on measurement book by Employer that

materials under consideration have been erected, tested and

commissioned as per technical specification, scope of work &

approved drawings.

m. Test check certification on Measurement Book be recorded by

officers in hierarchy with the claim as per PGVCL policy.

THIRD & FINAL INSTALLMENT (10%):

a. The balance ten percent (10%) of payment against Supply contracts

excluding Excise Duty, Taxes etc. shall be reimbursable on successful

supply, erection, testing and commissioning of the works in the

project and issuance of Completion Certificate by the Employer.

b. ‘Commissioning’ for the purpose of payments shall mean satisfactory

completion of all supplies, erection, commissioning checks and

successful completion of all site tests and continuous energization of

the equipment/ materials at rated voltage as per the Contract and to

the satisfaction/approval of the Employer.

c. On submission of the certificate by the Employer that the item(s) have

been received, erected, tested and commissioned.

3. PROGRESSIVE PAYMENTS (ERECTION):

FIRST INSTALLMENT (90%):

Ninety percent (90%) payments against Erection contracts shall be

paid on erection, testing and commissioning of works and on

submission of relevant documents indicated herein under:

a. Unconditional acceptance of the Letter of Award and signing of

contract agreement by the Contractor.

Signature of Tenderer Company’s Round Seal Date: Place

b. Detailed Project Execution Bar chart and its approval by the Employer.

c. Certified copy of Insurance policy/Insurance Certificate.

d. Material reconciliation statement consisting of the materials

utilized for erection, testing & commissioning vis-à-vis erection

activity of the lot of villages.

e. Submission of certificate on measurement book by Employer that

materials under consideration have been erected, tested and

commissioned as per technical specification, scope of work &

approved drawings.

f. Test check certification on Measurement Book be recorded by

officers in hierarchy with the claim as per policy.

SECOND AND FINAL INSTALLMENT (10%):

a. The balance ten percent (10%) of payment against Erection contracts

shall be released on successful commissioning of the works in the

project, issuance of Completion Certificate of the project and asset

tagging of the created asset in GIS portal (GEO- Urja) provided by the

b. ‘Commissioning’ for the purpose of payments shall mean satisfactory

completion of all supplies, erection, commissioning checks and

successful completion of all site tests and continuous energization of

the equipment/ materials at rated voltage as per the Contract and to

the satisfaction/approval of the Employer.

c. On submission of the certificate by the Employer that the

equipment/materials have been erected, tested and commissioned.

d. On certification of Employer for reconciliation of materials and

e. On certification of Employer of updating the asset information in the

GIS platform (Geo-Urja) and providing requisite information as per

Employer’s GIS data model. The mobile application for GIS mapping

has to be provided by the Employer.

f. On certification of Employer that assets under the project are created

and are taken over by Employer.

g. For development of new lines/ poles, the Contractor should also

submit an automated measurement report based on the GPS (Geo-

Urja) coordinates captured through the mobile application.

4. The Employer shall within sixty-five (60) days after receipt of

invoices enclosing requisite documents as per payment terms release

the payment through electronic mode in designated bank account of

the Contractor.

5. CURRENCY OF PAYMENT

All payments under the Contract shall be in Indian Rupees only.

38.2 PAYMENT SCHEDULE

Signature of Tenderer Company’s Round Seal Date: Place

The tender BOQ is indicative. Supply & Erection of quantities shall be as

per approved Drawings & BOQ and excess shall not be accepted.

otherwise required for completion of work but not listed in the Price

Schedule shall also be in the scope of the Contractor. The costs of such

“Non- billable Items” is deemed to be included in the quoted price of

38.3 MODE OF PAYMENT

All payments under the Contract shall be made as stipulated in the

Contract after signing the Contract Agreement. The payments linked with

the dispatch of materials shall only be made after production of all

dispatch documents as specified in the relevant Contract conditions, which

will inter alia include the Material Inspection Clearance Certificate issued

Progressive payments linked with erection shall only be made after the

issue of certificates by the Engineer, one for the quantum of work

completed and the other for the successful completion of quality check

points involved in the quantum of work billed.

38.4 BILLING AND BREAKUP:

Price breakup for supply items will be considered only for billing purpose

& not for actual payment. Payment for equipment’s supplied shall be

38.5 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which

under the Contract the Contractor is liable, or any other retention award

will be claimed by the Owner. All such claims shall be billed by the Owner

to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to

enable the Contractor to properly identify such claims. Such claims shall be

paid by the Contractor within thirty (30) days of the receipt of the

corresponding bills and if not paid by the Contractor within the said period,

the Owner may then deduct the amount, from any monies due or

becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

39.0 TAKING DELIVERY AND INSURANCE:

39.1 The contractor has to keep all materials in safe custody and transport to

the respective sites and will be fully responsible for any damage to or loss

of all materials at any stage during transportation or erection till taking

39.2 The Contractor has to open site store and ensure for safe custody of all the

stored materials at his own cost.

Signature of Tenderer Company’s Round Seal Date: Place

39.3 The Contractor shall have total responsibility for the entire materials

stored, loose, semi assembled and/or erected by him at site in his custody.

The Contractor shall make suitable security arrangements at his own cost

to ensure the protection of all materials, equipment and works from theft,

fire pilferage and any other damages and loss. It shall be the responsibility

of the contractor to arrange for security till the works are finally taken over

40.0 STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage- cum-erection insurance cover

at his cost to the extent of 100 % cost of materials, which are required to

complete the work. Contractor shall have to take comprehensive

insurance policy against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage, erection and commissioning up to the time of

taking over by PGVCL. The Contractor shall deal directly and pursue the

claim with the Insurance Company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the successful Contractor shall be

furnished to Engineer-In-Charge. In absence of the above insurance policy,

R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will

be responsible to lodge, pursue and settle all the claims with the Insurance

Company for all items, materials and the PGVCL shall be kept informed

about it. Contractor shall replace the lost

/ damaged materials / items promptly irrespective of the settlement of the

claims by underwriter and ensure that the work progress is as per agreed

schedule. The loss, if any, such replacement will have to be borne by the

Contractor and PGVCL will not entertain any claim / representation in this

regard. However, it will be contractor's responsibility to insure the entire

project is taken over by the PGVCL.

41.0 INSURANCE:

The Bidder’s insurance liabilities pertaining to the scope of Works are

detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all

the insurance liabilities under the Contract.

41.1 The Contractor at his cost shall arrange, secure and maintain all insurance

as may be pertinent to the Works and obligatory in terms of law to protect

his interest and interests of the Owner against all perils detailed herein. The

form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However,

irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of

Contractor alone. The Contractor’s failure in this regard shall not relieve him

of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance

Signature of Tenderer Company’s Round Seal Date: Place

Company or Companies and shall be responsible in regard to maintenance

of all insurance covers. Further the insurance should be in freely convertible

41.2 Any loss or damage to the equipment during handling, transportation,

storage, erection, putting into satisfactory operation and all activities to be

performed till the successful completion of commissioning of the

equipment shall be to the account of the Contractor. The Contractor shall

be responsible for preference of all claims and make good the damages or

loss by way of repairs and/or replacement of the equipment, damaged or

lost. The transfer of title shall not in any way relieve the Contractor of the

above responsibilities during the period of Contract. The Contractor shall

provide the Owner with copy of all insurance policies and documents taken

out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the Owner immediately after such insurance coverage. The

Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well

41.3 The perils required to be covered under the insurance shall include, but not

be limited to fire and allied risks, miscellaneous accidents (erection risks)

workman compensation risks, loss or damage in transit, theft, pilferage,

earth quake, riot and strikes and malicious damages, civil commotion,

weather conditions, accidents of all kinds, etc. The scope of such insurance

shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs

till the equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation

clause. Notwithstanding the extent of insurance cover and the amount of

claim available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials

and to ensure their availability as per project requirements.

41.4 All costs on account of insurance liabilities covered under the Contract will

be on Contractor’s account and will be included in Contract Price, However,

the Owner may from time to time, during the pendency of the Contract, ask

the Contractor in writing to limit the insurance coverage, risks and in such a

case, the parties to the Contract will agree for a mutual settlement, for

reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all

discounts on premium which may be available for higher volume or for

reason of financing arrangement of the project.

41.5 The clause entitled ‘Insurance’ covers the additional insurance

requirements for the portion of the works to be performed at the Site.

Signature of Tenderer Company’s Round Seal Date: Place

42.0 CONTRACT QUALITY ASSURANCE:

42.1 The Bidder shall include in his proposal the Quality Assurance Program

containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases

as detailed in relevant clause of the General Technical Conditions.

42.2 At the time of Award of Contract, the detailed Quality Assurance Program

to be followed for the execution of the Contract. PGVCL reserve the right

to test materials/equipment’s at ERDA laboratory at any stage of contract.

42.3 The Bidder shall clearly specify the list of sub-vendors from whom the

bought out items are being supplied. Such details shall be accompanied by

their list of previous supplies made performance reports etc. However, in

case of orders are placed, specific approval shall be obtained from the

owner for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

43.0 CHANGE OF QUANTITY

43.1 During the execution of the Contract, the Owner reserves the right to

increase or decrease the quantities of items under the Contract but

without any change in unit price or other terms & conditions. The

are provisional. The variation in quantity of the items shall be within the

limit of plus/minus (+/-) Fifty percent (50%) for individual items (if fraction,

then consider decimal to next round up). In case the quantity variation of

the individual items is beyond the limit specified above, the unit rates for

the quantity beyond the said limit, shall be mutually agreed based on

prevailing market rates as may be fair and reasonable.

It is to be noted that Employer may choose to approve a variation of upto

20% of contract value (calculated using the rates quoted at the time of

bidding) which has been caused due to quantity variation. For variation of

greater than 20% but less than 50% of contract value (calculated using the

rates quoted at the time of bidding), Employer will take approval from

Competent Authority approving the said quantity variation

43.2 The Contract price shall accordingly be adjusted based on the unit rates

available in the Contract for the change in quantities as above. The base

unit rates, as identified in the Contract shall however remain constant

during the currency of the Contract, in case the unit rates are not available

for the change in quantity, the same shall be subjected to mutual

43.3 As this is an EPC contract, engineering work will be done by the Contractor.

Responsibility of material will be that of the contractor.

44.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage

to the plant until the successful completion of commissioning as defined

elsewhere in the Bid document.

45.0 DEMURRAGE, WHARFAGE, ETC.

Signature of Tenderer Company’s Round Seal Date: Place

All demurrage, wharf age and other expenses incurred due to delayed

clearance of the material or any other reason shall be to the account of the

46.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

46.1 The Owner reserves the right to terminate the Contract either in part or in

full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The Owner shall in such an event give fifteen (15)

days’ notice in writing to the Contractor of his decision to do so.

46.2 The Contractor upon receipt of such notice shall discontinue the work on

the date and to the extent specified in the notice, make all reasonable

efforts to obtain cancellation of all orders and Contracts to the extent they

are related to the work terminated and terms satisfactory to the Owner,

stop all further sub-contracting or purchasing activity related to the work

terminated, and assist Owner in maintenance, protection, and disposition

of the works acquired under the Contract by the Owner. In the event of

such a termination the Contractor shall be paid compensation, equitable

and reasonable, dictated by the circumstances prevalent at the time of

46.3 If the Contractor is an individual or a proprietary concern and the individual

or the proprietor dies and if the Contractor is a partnership concern and

one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners,

are capable of carrying out and completing the Contract the Owner shall

be entitled to cancel the Contract as to its in completed part without being

in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s

firm on account of the cancellation of the Contract. The decision of the

Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such

cancellation the Owner shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased

Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

46.4 if the Contractor becomes bankrupt or insolvent, has a receiving order

issued against it, compounds with its creditors, or, if the Contractor is a

corporation, a resolution is passed or order is made for its winding up,

other than a voluntary liquidation for the purposes of amalgamation or

reconstruction, a receiver is appointed over any part of its undertaking or

assets, or if the Contractor takes or suffers any other analogous action in

consequence of debt.

46.5 if the Contractor assigns or transfers the Contract or any right or interest

therein in violation of Tender Condition.

46.6 if the Contractor, in the judgment of the Employer has engaged in Fraud

and Corruption, in competing for or in executing the Contract.

Signature of Tenderer Company’s Round Seal Date: Place

46.7 Contractor has abandoned or repudiated the Contract

46.8 Contractor has without valid reason failed to commence work on the

Facilities promptly or has suspended, the progress of Contract

performance for more than twenty-eight (28) days after receiving a written

instruction from the Employer to proceed.

46.9 Contractor persistently fails to execute the Contract in accordance with the

Contract or persistently neglects to carry out its obligations under the

Contract without just cause

46.10 Refuses or is unable to provide plant, equipment, goods, materials,

services or labor sufficient to execute and complete the Facilities in the

manner specified in the program furnished at rates of progress that give

reasonable assurance to the Employer that the Contractor can attain

Completion of the Facilities by the Time for Completion as extended.

For above all the condition, the Employer may, without prejudice to any

other rights it may possess under the Contract including encashment of

Performance and other securities, give a notice to the Contractor stating

the nature of the default and requiring the Contractor to remedy the same.

If the Contractor fails to remedy or to take steps to remedy the same

within fourteen (14) days of its receipt of such notice, then the Employer

may terminate the Contract forthwith by giving a notice of termination to

the Contractor.

Upon receipt of the notice of termination, the Contractor shall, either

immediately or upon such date as is specified in the notice of termination,

cease all further work, except for such work as the Employer may

specify in the notice of termination for the sole purpose of protecting

that part of the Facilities already executed, or any work required to

leave the Site in a clean and safe condition.

(b) Terminate all subcontracts, except those to be assigned to the

Employer pursuant to Paragraph below

(c) Deliver to the Employer the parts of the Facilities executed by the

Contractor up to the date of termination

(d) to the extent legally possible, assign to the Employer all right, title and

benefit of the Contractor to the Facilities and to the Plant as of the

date of termination, and, as may be required by the Employer, in any

subcontracts concluded between the Contractor and its Sub-

(e) Deliver to the Employer all drawings, specifications and other

documents prepared by the Contractor or its Sub-Contractors as of

the date of termination in connection with the Facilities.

47.0 TERMINATION OF CONTRACT ON CONTRACTOR`S INITIATIVE

47.1 If the Employer becomes bankrupt or insolvent, has a receiving order

issued against it, compounds with its creditors, or, being a corporation, if a

Signature of Tenderer Company’s Round Seal Date: Place

resolution is passed or order is made for its winding up (other than a

voluntary liquidation for the purposes of amalgamation or reconstruction),

a receiver is appointed over any part of its undertaking or assets, or if the

Employer takes or suffers any other analogous action in consequence of

47.2 If the Contract is terminated, then the Contractor shall immediately

(a) Cease all further work, except for such work as may be necessary for the

purpose of protecting that part of the Facilities already executed, or any

work required to leave the Site in a clean and safe condition.

(b) Terminate all subcontracts, except those to be assigned to the Employer

pursuant to paragraph (d).

(c) Remove all Contractor’s Equipment from the Site and repatriate the

Contractor’s and its Sub- Contractors’ personnel from the Site.

(d) Subject to the payment,

(i) deliver to the Employer the parts of the Facilities executed by the

Contractor up to the date of termination

(ii) To the extent legally possible, assign to the Employer all right,

title and benefit of the Contractor to the Facilities and to the

Plant as of the date of termination, and, as may be

Required by the Employer, in any subcontracts concluded between

the Contractor and its Sub-Contractors, and

(iii) Deliver to the Employer all drawings, specifications and other

documents prepared by the Contractor or its Sub-Contractors as

of the date of termination in connection with the Facilities.

48.0 PAYMENT (DURING TERMINATION OF CONTRACT):

In the event of termination of the Contract under, the Employer shall pay

to the Contractor the following amounts:

(a) The Contract Price, properly attributable to the parts of the Facilities

executed by the Contractor as of the date of termination.

The costs reasonably incurred by the Contractor in the removal of the

Contractor’s Equipment from the Site and in the repatriation of the

Contractor’s and its Sub-Contractors’ personnel.

(c) Any amounts to be paid by the Contractor to its Sub-Contractors in

connection with the termination of any subcontracts, including any

cancellation charges.

(d) Costs incurred by the Contractor in protecting the Facilities and leaving the

Site in a clean and safe condition pursuant.

(e) The cost of satisfying all other obligations, commitments and claims that

the Contractor may in good faith have undertaken with third Parties in

connection with the Contract and that are not covered by paragraphs (a)

through (d) above.

49.0 SUSPENSION OF BUSINESS DEALINGS:

Employer shall suspend business dealings with Contractor on following

grounds for the period as decided by Employer:

a. If the Contractor fails to submit Performance Security after issuance of

Signature of Tenderer Company’s Round Seal Date: Place

Letter of Acceptance (LOA) within 28 days.

b. If the Contractor fails to accept the award of contract or has abandoned or

repudiated the Contract.

c. If the Contractor is found to be non-performing in execution of contract by

d. If a disaster / major failure / accident / collapse of a structure / system is

caused during erection or during defect liability period due to negligence

of Contractor or design deficiency or poor quality of execution.

e. Misbehavior or physical manhandling by the Contractor or his

representative or any person acting on his behalf with any official of the

Company dealing with the concerned contract is established.

f. If the Director / Owner of the Contractor, proprietor or partner of the

Contractor, is convicted by a court of law for offences involving corrupt

and fraudulent practices including moral turpitude in relation to its

business dealings with the government or State Public Sector Undertakings

or Central Public Sector Undertakings or Employer or Employer’s group

companies, during the last five years.

g. If the proprietors of the Contractor have been guilty of malpractices such

as bribery, corruption, fraud, substitution of the tenders, interpolations,

h. If the Contractor continuously refuses to return / refund the dues of

Employer or Employer’s group companies, without showing adequate

reason and this is not due to any reasonable dispute which would attract

proceedings in arbitration or court of Law;

i. If the Contractor employs a public servant dismissed / removed or employs

a person convicted for an offence involving corruption or abetment of such

j. If business dealings with the Contractor have been banned by the Ministry

of Power or Government of India and the ban is still in force,

k. If it is established that Contractor has resorted to corrupt, fraudulent

practices including misrepresentation of facts;

l. If the Contractor uses intimidation/threatening or brings undue outside

pressure on the Employer or his authorized representatives or its officials

in acceptance / performance of the job under the contract.

m. If the Contractor indulges in repeated and / or deliberate use of delay

tactics in complying with contractual stipulations;

n. If the Contractor is found to be involved in cartel formation during bidding.

o. On willful indulgence by the Contractor in supplying sub-standard material

with respect to Technical Specifications under the Contract irrespective of

whether pre-dispatch inspection was carried out by Employer or not;

p. If the Contractor is declared bankrupt or insolvent or its financial position

Signature of Tenderer Company’s Round Seal Date: Place

has become unsound, and in the case of a limited company, it is wound up

q. Established litigant nature of the Contractor to derive undue benefit;

r. Continued poor performance of the Contractor;

s. If the Contractor violates the provisions of the Integrity Pact provided in the

t. If the Contractor commits fraud as defined under the Fraud Prevention Policy

u. If the Contractor has assigned or transferred the contract or engaged

subcontractor(s) without the prior approval of the Competent Authority in

violation of the provisions of the contract.

v. If the Contractor misuses the premises or facilities of the Employer,

forcefully occupies, tampers or damages the Employer’s properties

including land, water resources, forests / trees, etc.

w. If the security consideration, including questions of loyalty of the

Contractor to the state, so warrants;

50.0 SUPPLY OF MATERIALS IN LOTS:

Item wise mobilization of materials shall be planned in maximum 4 lots.

Employer shall arrange pre-dispatch inspections for at least 4 lots at his

own expenditure.

Item wise mobilization of materials shall be planned in lots or as decided

by the Employer. Employer shall arrange pre-dispatch inspections as

decided by the Employer at his own expenditure. However, in case of

approved quantity variation, employer may consider to increase the

number of Lots. In addition, Employer shall also ensure that samples (as

per IS Sampling standard) of all lot will be sent to nearest NABL accredited

lab approved by the employer for testing. Contractor shall incur the

expenses of testing. During the Pre-Dispatch inspection of materials,

Contractor shall also mandatorily send its authorized person in the

manufacturing facility. The authorized person of Contractor shall also sign

the joint inspection report along with the Employer. All such cost shall be

borne by the Contractor.

51.0 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened in any case which are received after

due date and time of the receipt of tender irrespective of delay due to

postal services of any other reasons and company shall not assume any

responsibility for late receipt of tender. Any correspondence in the matter

will not be entertained.

52.0 ARBITRATION:

All questions, disputes or differences whatsoever, which may, at any time,

arise between the parties i.e. PGVCL and the contractor upon or in relation

to or in connection with the Contract shall be referred to sole Arbitrator

appointed by the Managing Director PGVCL for that purpose, who shall be

retired High Court Judge or a retired District Judge and the decision of the

Signature of Tenderer Company’s Round Seal Date: Place

said Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties

governed by the provisions of The Arbitration & Conciliation Act, 1996 as

amended from time to time and the Rules made there under. The

Arbitration proceedings shall be conducted at Rajkot, Corporate Office of

PGVCL or at any such place as the sole Arbitrator may determine. The

award of the sole Arbitrator shall be final and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue

during the Arbitration proceedings and no payments due or payable by

PGVCL shall be withheld unless they are the subject matter of the

Arbitration proceeding.

53.0 EMPLOYMENT OF LABOR:

(a) Persons below the age of 18 years shall not be employed for the work. No

female worker shall be employed in the night shift between 07.00 p.m. and

06.00 a.m. next day.

(b) Contractor shall maintain a valid labor license under the Contract Labor

(Regulation and abolition) Act for employing necessary manpower

required by him. In the absence of such a license, the contract shall be

liable to be terminated without assigning any reason thereof. Contractor

should also employ qualified and experiences persons as per requirement

of Electricity Act and rules for carrying out supply and erection work under

(c) In case PGVCL becomes liable to pay any wages or dues to labor or any

Government agency under any of the provisions of the Minimum Wages

Act, Payment of Wages Act, Employee Compensation Act, Contract Labor

Regulation Abolition Act, Employee Provident Fund or any other law due

to act of omission of the Contractor, PGVCL may make such payment and

shall recover the same from the Contractor’s bills.

54.0 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a Statement

regarding deduction against employees Provident Fund and Family

Pension Scheme in respect of each concerned employee. The contractor's

contribution and the workers’ contribution towards Provident Fund and

Family Pension Scheme shall be done at the rate made applicable by the

Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

55.0 DEPOSIT LINKED INSURANCESCHEME:

The contractor shall have to deposit 1.2% of the wages in respect of

employees who are members of the Provident Fund as the contribution to

the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Rajkot.

56.0 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be

deposited by the Contractor with Regional Provident Fund Commissioner,

Rajkot at the rates applicable.

57.0 PAID LEAVE FACILITY:

Signature of Tenderer Company’s Round Seal Date: Place

Paid Leave Facility at the rate of one day for every twenty days worked by

the Contract Labor shall be provided by the Contractor to his, workers. He

shall maintain Leave Records, Leave Cards for individual laborer which shall

be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the

58.0 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Insurance shall be affected for all the Contractor's employees engaged in

the performance of this contract.

59.0 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR:

a) The Contractor shall pay minimum wages per day to his Labors/ Workers

as per rates fixed under the Minimum Wages Act. The wages of every

Contract Labor employed by him under this contract shall also be paid by

him before the expiry of 7th day from the last day of the month in respect

of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month).

b) Any default will result in cancellation of contact forthwith or else the

Contractor shall be punishable to the extent of Rs. 100/- for each day of

c) The Contractor shall give his Addresses, Telephone Number and etc. to

PGVCL, so that, in case of labor trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working

d) The separate P.F. code issued from RPFC is required to be taken by the

contractor and if it is not taken, offer of the firm will not be considered.

The attested documentary evidence to be submitted along with the offer.

e) The contractors who are having separate P.F. Code No. from RPFC, it

should be ensured that all the contract laborers are covered under the

provident fund scheme and employees’ pension scheme and their

contributions are remitted regularly to the concerned RPFC. The photo

copies of the chalan in this regard should be collected from the concerned

contractor and kept in the file of the concern contractor.

The technical information, drawings, specifications and other related

documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and

records are reserved by PGVCL only and no part or partial should be

reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages

caused by such events.

61.0 PRICE VARIATION:

Price adjustment, only for equipment/materials/items of work specifically

stated under below, (for which the contractor shall quote a base price),

Signature of Tenderer Company’s Round Seal Date: Place

based on separate formulae as per price adjustment provisions given

herein. However, it shall be noted that the Price Adjustment clause will be

effective from the contract signing date. The Employer shall ensure that all

the Price Adjustment would be governed as per the approved schedule

signed by Employer and Contractor, which would be included in the

Prices for Ex-works price component for all other equipment/items which

mentioned below except Charges for Erection, Inland Freight & Insurance

etc. shall be FIRM and no price adjustment shall be applicable for these

components for the entire duration of the Contract.

1. PSC Pole (8 Mtr.)

A. Tender invited as above is with Price variation (PV) clause. The Price Variation clause for supply

of 8M PSC Pole is as under:

P = Revised Basic Price payable per pole

Po = Price Quoted / Confirmed and accepted by PGVCL. Excluding Sales tax /VAT payable per pole.

C1 = The monthly index number of wholesale prices in India as published in RBI monthly Bulletin

www.rbi.org.in – Table no. 21 for – Commodity “Cement” under Major Group “Nonmetallic mineral

products” and sub-group “cement & lime” corresponding to the month under consideration.

C0 = The monthly index number of wholesale prices in India as published in RBI monthly Bulletin

www.rbi.org.in – Table no. 21 for – Commodity “Cement” under Major Group “Nonmetallic mineral

products” and sub-group “cement & lime” corresponding to Base date.

I1 = The monthly rates of H.T. steel as per Prices declared by Rashtriya Ispat Nigam Limited (Vizag Steel)

for 7mm wire Rod grade PC 115 corresponding to the month under consideration.

I0 = The monthly rates of H.T. steel as per Prices declared by Rashtriya Ispat Nigam Limited (Vizag Steel)

for 7mm wire Rod grade PC 115 corresponding to Base date.

L1 = The Monthly rates of labor declared by Government of Gujarat under minimum wages applicable for

semi-skilled labor rate under Cement Pre stressed Producer Industry corresponding to month under

L0 = The Monthly rates of labor declared by Government of Gujarat under minimum wages applicable for

semi-skilled labor rate under Cement Pre stressed Producer Industry corresponding to Base date.

D1 = The monthly index of Diesel as per Rates prevailing at Indian Oil outlet in Rajkot corresponding to

month under consideration.

D0 = The monthly index of Diesel as per Rates prevailing at Indian Oil outlet in Rajkot corresponding to

Signature of Tenderer Company’s Round Seal Date: Place