Request For Proposal for Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT-Compatible Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance

2 Online Price and technical biding

Physical submission Technical along

with tender fee and EMD submission

4 Opening of Technical Bid

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Table of Contents

Volume 1: Instruction to Bidders

5 BRIEF DESCRIPTION OF THE BIDDING PROCESS ........................................................

5.6 Earnest Money Deposit (“EMD”) or Bid Security ................................................................

8 PREPARATION AND SUBMISSION OF TECHNICAL BID AND PRICE BID ...............

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

8.1 Language of Bid/ Eligibility and Qualification Submissions ................................................

8.3 Sealing and Marking of Technical Bids/ Eligibility and Qualification Submissions ...............

9.2 Associate (Parent / Subsidiary/Sister Concern) Criteria ....................................................

10.2 Evaluation of Technical Bid/ Eligibility and Qualification Submission ................................

10.4 Clarification of Bids and Request for additional/ missing information ................................

12 FORMATION OF SPECIAL PURPOSE VEHICLE (SPV) ..................................................

17 SITE VISIT AND VERIFICATION OF INFORMATION ....................................................

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

1.5 Operational Adjustments for Ramp-Up Period ..................................................................

1.6 Exemptions and Considerations for Non-Availability ........................................................

4.4 Battery Lifecycle Management & Mid-Life Replacement ....................................................

4.6 Final Commercial Operations Date (FCOD) & Bus Deployment Schedule ...........................

5 AGREEMENT EXECUTION, MONITORING & INSPECTION ........................................

6 SHAREHOLDING PATTERN & CHANGE IN CONTROL ................................................

6.1 Shareholding Structure for SPV Operators ........................................................................

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

9 QUALITY ASSURANCE, OPERATIONAL SAFETY & CYBERSECURITY AUDITS ..

9.2 Pre-Operational Safety & Cybersecurity Compliance ........................................................

10 INSPECTION OF CONTRACTED BUSES AT AHMEDABAD ..........................................

13 REMOVAL AND REPLACEMENT OF REJECTED BUSES ..............................................

15 LIQUIDATED DAMAGES FOR DELAY IN PROTOTYPE AND SUPPLY OF FULLY

16 CONSEQUENCES OF NON ADHERENCE TO THE DELIVERY OBLIGATIONS .......

19 HANDOVER OF PARKING SPACE AND BUS DEPOT ......................................................

24 PAYMENTS TO THE OPERATOR FOR KILOMETER CHARGE ..................................

24.4 Limitations to Liability of Authority for Operations and Maintenance ...............................

24.5 Liabilities arising from negligent driving and accidents ...................................................

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

26 OPERATION AND MAINTENANCE STANDARDS ..........................................................

27 ROLES, RESPONSIBILITIES AND OBLIGATIONS OF THE OPERATOR AND THE

29 DAMAGE TO CONTRACTED BUSES DUE TO VANDALISM .......................................

32 CONFIDENTIALITY OBLIGATIONS OF OPERATOR ...................................................

34.2 Termination for Authority’s Event of Default ...................................................................

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

37.1 Upon occurrence of a Change in Law, the Operator shall notify the Authority of the following:

ANNEXURE 1: DEFICIENCY AND INCIDENT WISE DAMAGES/ FINES ..........................

ANNEXURE 2: DETAILS OF CONTRACTED BUSES AND THE INDICATIVE HANDOVER

ANNEXURE 3: INDICATIVE LAYOUT OF THE PARKING SPACE ....................................

ANNEXURE 4: INDICATIVE BUS SERVICE AREA AND FLEET DEPLOYMENT PLAN

ANNEXURE 5: INDICATIVE LIST OF EQUIPMENT TO BE PROVIDED BY THE

ANNEXURE 6: LIST OF AUTHORITY CLEARANCES AND OPERATOR CLEARANCES

ANNEXURE 7: PARKING SPACE LICENSE AGREEMENT ..................................................

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

ANNEXURE 9: BUS DRIVER PERFORMANCE ENHANCEMENT AND MONITORING

ANNEXURE 10: INDICATIVE ELECTRIC INFRASTRUCTURE RESPONSIBILITY

ANNEXURE 13: GENERAL INFORMATION OF BIDDER .....................................................

ANNEXURE 14: FORMAT OF BANK GUARANTEE FOR EMD............................................

ANNEXURE 15: FINANCIAL CAPABILITY STATEMENT ....................................................

ANNEXURE 16: BUS MANUFACTURING AND O&M EXPERIENCE .................................

ANNEXURE 17: NO BLACKLISTING CERTIFICATE ............................................................

ANNEXURE 18: FORMAT OF POWER OF ATTORNEY FOR AUTHORIZED SIGNATORY

ANNEXURE 19: INDICATIVE FORMAT OF PRICE BID .......................................................

ANNEXURE 20: FORMAT FOR BANK GUARANTEE FOR PERFORMANCE SECURITY

ANNEXURE 21: FORMAT OF POWER OF ATTORNEY TO THE LEAD MEMBER.........

ANNEXURE 22: FORMAT OF JOINT BIDDING AGREEMENT ...........................................

E-Tender consisting of ONLINE Bid duly super scribed are invited by authority, so as to reach

Dy. Municipal Commissioner & Transport Manager, AMTS, Ahmedabad at address and

date mentioned below:

Organization Name AHMEDABAD MUNICIPAL TRANSPORT SERVICE (AMTS)

Name of Work Selection of Bus Operator for Procurement, Operation, and

Comprehensive Maintenance of 225 BRT Compatible Midi AC Fully

Built Electric Buses on a Gross Cost Contract (GCC) Basis for

Ahmedabad Municipal Transport Service (AMTS), Including Fleet

Management, Charging Infrastructure, and ITS Compliance

Tender Type Open / online

Bidder Nationality Indian

Bidding Currency Single - Indian National Rupees (INR)

Joint Venture/ Allowed.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Number of Buses to 225 BRT Compatible Midi AC Fully Built Electric Buses

Schedule of Tender Downloading of Tender From: 10.04.2025

Online submission of price Strictly on www.nprocure.com on or

bid and technical bid before Dt. 21.04.2025 by 18:00 hrs

Physical submission of Dt: 22.04.2025 up to 17:00 Hrs. at the

technical bid EMD, tender office of “Dy. Municipal Commissioner

fee & Transport Manager, Transport House,

Out Jamalpur Gate, AHMEDADAD -

380022” by Speed Post/ RPAD / Courier

only in sealed cover duly super scribed

with name of work and tender notice no.

Opening of Technical On Dt: 22.04.2025 At 17:00 hrs

(Qualification) Bid onwards. in the office of Dy. Municipal

Commissioner/ Transport Manager,

Transport House, Jamalpur Gate,

AHMEDADAD - 380

Online Opening of Financial TO BE INTIMATED LATER ONLY

Bid TO QUALIFIED BIDDERS

Bid validity period 180 days from Due Date of Tender.

Payment Details Bid Document Fee Rs. 25,000/- (Rs. Fifty thousand only) In

form of Account Payee Demand Draft

/PO in favour of “Transport Manager,

AMTS” and payable at Ahmedabad.

EMD (BID SECURITY) Rs. 50,00,000 (Rs. Fifty lacs only)

(hereinafter referred to as “Bid Security”

or “EMD”) to be deposited by pay

order/Bank Guarantee as per annexure

14 Demand Draft only issued in favour

of “Transport Manager, AMTS” and

payable at Ahmedabad. EMD in form of

FDR or Cheque shall not be accepted.

Banks for Payment All the payments in the form of Demand Draft, Bank Guarantee, etc.

of amount made by the Bidder for Document Fee, EMD, Performance Security,

etc. shall be from approved Nationalised Bank or scheduled bank

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Information for 1. Internet site address for downloading Tender will be

online participation available on https://amts.nprocure.com

2. Interested bidders can view detailed tender notice and

download tender document from the above-mentioned

3. Bidders who wish to participate in online tender have to

register with the website through the ‘’New User Registration’’

link provided on the home page. Bidder will create login id &

password on the own in registration process.

4. Bidders who wish to participate in this tender n e e d to procure

Digital Certificate as per Information Technology Act-2000 using

that they can digitally sign their electronic bids. Bidders can

procure the same from any of the CCA approved certifying

agencies, or they may contact (n) code Solution a t below

m e n t i o n e d address a n d t h e y w i l l a s s i s t t hem in

procuring the same. Bidders who already have a valid Digital

certificateneed not to procure the same. In case bidders need

any clarification regarding online participation, they can

"(n)Code solutions - A division GNFC Ltd."

403, GNFC Infotower, Bodakdev, Ahmedabad-380054,

Gujarat (India). Tel:+91 26857316 / 17 / 18 Fax:91

E-mail: [email protected] Web site : www.nprocure.com

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

VOLUME 1: INSTRUCTION

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

This Request for Proposal (the “RFP”) is being issued by the Ahmedabad Municipal Transport

Services Ltd (hereunder called “Authority”, or AMTS) to the interested Parties for operation

of public transport city buses on the specified routes in the city of Ahmedabad, on such terms

and conditions set forth in this RFP or that may be subsequently provided to Proposer(s) by or

on behalf of AMTS. The purpose of this RFP is to provide interested Proposer(s) information

that may be useful to assist it in the formulation of their proposals. While the RFP has been

prepared in good faith with due care and caution, AMTS does not accept any liability or

responsibility for the complete accuracy, reasonableness or completeness of the information,

or for any errors, omissions or mis-statements, negligent or otherwise. This RFP may not be

appropriate for all persons. It is not possible for AMTS to consider the investment objectives,

financial situation and particular needs of each Proposer who reads or uses this RFP. The

assumptions, assessments, statements and information contained in this RFP, may not be

complete, accurate, adequate or correct. Each Proposer should, therefore, before placing

reliance on aforesaid assumptions, assessments, statements and information [furnished in this

RFP or under any of project report/DPR/ feasibility report etc. referred to herein, by the

Authority and/or any of its consultant] conduct its own investigations and analysis and should

check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments and information contained in this RFP and obtain independent advice from

appropriate sources. For avoidance of doubt, in case any Proposer places reliance on any

aforesaid assumptions, assessments, statements, data and information [furnished by the

Authority and/or its consultant, in this RFP or under any of Project report/DPR/ feasibility

report etc referred to herein], then the same shall not in any manner bind/make liable the

Authority and/or its consultant, to indemnify the Applicant in respect of any loss/damage/costs

whatsoever arising out of or in connection with such reliance placed by the Proposer on the

aforesaid assumptions, assessments, statements, data and information.

Proposer should carefully examine and analyze the RFP and bring to the notice of AMTS any

error, omission or inaccuracies therein that are apparent and to carry out its own investigation

with respect to all matters related to the purchase of the buses, seek professional advice on

technical, financial, legal, regulatory and taxation matters and satisfy himself of consequences

of entering into any agreement and / or arrangement relating to the Operation and Maintenance

intended by AMTS through this RFP exercise. AMTS and its employees make no

representation or warranty, express or implied, and shall incur no liability under any law,

statute, rules or regulations as to the accuracy, reliability or completeness of the information

contained in the RFP or in any material on which this RFP is based or with respect to any

written or verbal information made available to any Proposer or its representative(s).

AMTS may in their absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information in this RFP as per its requirements.

The issue of this RFP does not imply that the Authority is bound to select a Proposer or to

appoint the selected Proposer, as the case may be, as the Operator. Authority/ AMTS reserve

the right not to proceed with the appointment of Operator or to change the process or procedure

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

to be applied. It also reserves the right to decline to discuss the process further with any party

submitting a Proposal.

The Proposer shall bear all its costs associated with or relating to the preparation and

submission of its Proposal including but not limited to preparation, copying, postage, delivery

fees, expenses associated with any demonstrations or presentations which may be required by

the Authority or any other costs incurred in connection with or relating to its Proposal. All such

costs and expenses will remain with the Proposer and the Authority shall not be liable in any

manner whatsoever for the same or for any other costs or other expenses incurred by a Proposer

in preparation of or submission of the Proposal, regardless of the conduct or outcome of the

selection process.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

2 Definitions & Abbreviations

Term Definition

Affiliate/ Associate/ Parent A company that directly or indirectly controls, is controlled

by, or is under common control with a Bidder.

Authority Ahmedabad Municipal Transport Service (AMTS) or its

authorized representatives, responsible for Bus Procurement,

Operation, and Maintenance under Gross Cost Contract

Applicable Law All laws, acts, rules, regulations, notifications, and judicial

orders in force in India during the validity of this Contract

and applicable to the Project.

Authorized Signatory The person authorized by the Bidder to sign the bid,

correspond with the Authority, and execute the contract

through a valid authorization document.

Associate Defined as per Clause 9.2 of ITB Volume I.

Bus A passenger bus that meets the technical specifications

outlined in the RFP. Contracted Buses refer to the buses

procured, operated, and maintained under this Agreement.

Bus Kilometre The total kilometres travelled by a Contracted Bus as part of

its operations under the contract.

Bus Service The operation and maintenance of buses under BRTS, City

Bus Service, or BRTS Feeder Service under a Gross Cost

Bid The Price Bid, Earnest Money Deposit (EMD), and

supporting documents submitted by a Bidder in response to

Bidder Any entity (sole proprietorship, partnership firm, LLP, or

company) submitting a Bid under this RFP within the

stipulated deadline.

Bidding Documents The RFP, Bus Operator Agreement, Annexures, and all

associated schedules.

Bid Process/ Selection The single-stage competitive bidding process comprising bid

Process submission, evaluation, and selection of the successful

Bid Security/ Earnest The security deposit submitted by the Bidder at the RFP

Money Deposit (EMD) stage, as per the provisions of the RFP.

Bus Operator Agreement The contract entered between the Authority and the

Successful Bidder, granting operational and maintenance

rights for the Contracted Buses.

Consortium A legally constituted group of entities bidding together for

Conflict of Interest Defined in Clause 19 of this RFP.

Fleet The total number of buses contracted to the Operator for

procurement, operation, and maintenance under the

Feeder Service to BRTS Urban bus services planned outside the BRTS corridor but

acting as a feeder service to BRTS.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Term Definition

Kilometre Charge The per-kilometre charge applicable for operating the

Contracted Buses.

Lead Member of the The entity leading a bidding consortium, responsible for

Consortium executing the Bus Operator Agreement and fulfilling

obligations under the contract. (Consortiums not allowed

under this RFP.)

Letter of Award (LOA) The letter issued by the Authority to the successful bidder for

providing Contracted Buses.

Operator/ Service The Successful Bidder selected through the bidding process

Provider and contracted by AMTS to operate and maintain the buses.

OEM/Bus Manufacturer The Original Equipment Manufacturer of Buses or a Fully

Built Bus Manufacturer registered under applicable Indian

Preferred Bidder The Bidder meeting all RFP criteria and emerging as the

lowest responsive bidder as per Clause 10.5 of the RFP.

Project Implementing The Special Purpose Vehicle (SPV) formed by the Selected

Entity/SPV Bidder for executing the Agreement and implementing the

Routes The service routes defined and notified by the Authority, on

which the Contracted Buses shall operate.

Special Purpose Vehicle As defined in Clause 12 of the RFP.

RFP / RFP Document The Request for Proposal (RFP) issued to select an Operator

for the Project, including Annexures.

RTO The Regional Transport Office of Ahmedabad.

Successful Bidder As defined in Clause 10.5 of Volume 1 of the RFP, the bidder

selected for contract award.

Scope of Project/ Work As defined bus operator agreement of this RFP

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

3 Introduction and Scope Overview

Ahmedabad Municipal Transport Service (AMTS), a division of Ahmedabad Municipal

Corporation (AMC), is responsible for providing an efficient and sustainable public

transportation system in the city. AMTS operates an extensive fleet catering to urban mobility

needs and integrating with the Bus Rapid Transit System (BRTS) in Ahmedabad to offer

seamless connectivity to passengers. As part of its commitment to modernizing public transport

infrastructure and transitioning to clean mobility, AMTS is inviting bids from qualified Bidders

for the procurement, operation, and maintenance of 225 BRT-Compatible Midi AC Fully Built

Electric Buses under a Gross Cost Contract (GCC) basis. This procurement is aligned with

AMTS’s strategic vision of reducing emissions, enhancing passenger comfort, and improving

transit efficiency. These buses will be deployed for BRTS Operations and City Bus Services,

ensuring flexible utilization based on evolving transit demands. The awarded Bidder shall be

responsible for the supply, operation, and maintenance of the contracted fleet in strict

compliance with the operational and technical requirements defined in this RFP. The fleet shall

be integrated into AMTS’s existing Intelligent Transport Management System (ITMS),

enabling real-time tracking, automated fare collection, and fleet monitoring to ensure optimal

efficiency and service reliability.

The Bidder shall enter into a Bus Operator Agreement with AMTS, in accordance with Volume

II of this RFP, outlining the contractual framework for the fleet’s operation and maintenance.

The Operator shall be responsible for providing, deploying, operating, and maintaining the fleet

over the contract period, ensuring 100% fleet availability at all times. This procurement is

intended to reinforce AMTS’s commitment to sustainable and efficient public transit while

fostering a cleaner and smarter urban mobility ecosystem in Ahmedabad. The Authority invites

qualified bidders with requisite experience in electric bus operations and fleet management to

participate in this tender. Prospective Bidder is advised to read all sections of the RFP

thoroughly as any items, provisions or stipulations may influence his costs, revenues, and risks

and hence may affect his bidding. Some of the Key terms are summarised in the next section.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Contract Model and Tenure

Key Term Description

Contract Type Gross Cost Contract (GCC) Model (Opex Model/ Wet Lease) on

Own and Operate Basis.

Contract Period 12 years from Final Commercial Operations Date (FCOD).

Third-Party Inspection Inspection by a Third-Party Inspection Agency (TPI) appointed

for Contract Extension by the Operator appointed by authority.. The cost shall be borne

by the Operator. (Refer Volume II of the Agreement)

Scope of Inspection Roadworthiness, structural integrity, battery condition, fire

safety features, and overall bus quality. (Refer Volume II of the

Authority’s Right to Authority may demand bus replacement if found unfit for

Replace Buses operations post-rectification.

Bid Evaluation and Variation in Bus Numbers

Key Term Description

Bid Selection Criteria Lowest per km rate bidder (L1) will be considered as the

Preferred Bidder.

Authority’s Right to + 25 % variation in contracted buses at the time of LOA or within

Vary Contracted 90 days of Bid due date. The applicable per km rate shall remain

Quantity the same, subject to indexation.

Eligibility and Bid Participation

Key Term Description

Eligibility of Bidders Only Bus Manufacturers (OEMs) or their Associates are

allowed as Single Bidders.

Consortium Allowed with a maximum of two members: (i) Bus

Participation Manufacturer/OEM (Lead Member) and (ii) Bus Operator.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Make in India Buses must comply with Make in India, Atmanirbhar Bharat,

Compliance and GOI Circulars (DIPP OM No. P-45021/2/2017-PP(BE-II)

dated 16th Sept 2020).

Bus Operations, Daily Utilization, and Charging Needs

Key Term Description

Assured Annual Bus 65,700 km per bus per annum (~180 km per bus per day).

Daily Charging Plan Overnight depot charging + 45 -minute opportunity charging

during the day.

Operator’s Obligation Operator to provide and maintain charging solutions ensuring

for Charging uninterrupted 220 km daily range considering battery

Infrastructure efficiency, deterioration, and replacement needs.

Depot, Parking, and Infrastructure Provision

Key Term Description

Depot and Parking Authority to provide depot spaces at designated locations

Provision based on operational requirements.

Final Decision on Depot Authority’s decision on depot locations shall be final and

Location binding.

Service Deployment, Route Allocation, and Scheduling

Key Term Description

Service Allocation Buses shall primarily operate within BRTS corridors and its

Special Service Buses may also be allocated for urban bus service, large

Provisioning events, and special occasions.

Final Route Decision Authority reserves the right to deploy buses for BRTS or

AMTS as per operational needs.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Operation Hours Typically 6:00 AM to 11:00 PM, subject to change as

Charging Infrastructure and Energy Supply

Key Term Description

Authority’s Responsibility Provide bulk power access at required load/capacity at a

single connection point.

Operator’s Responsibility Install step-down transformers, switchgear, and depot-level

power distribution.

Charging Equipment & Operator to procure, operate, and maintain charging stations

Facilities at their own cost.

Operator’s Responsibility for Depot and Maintenance

Key Term Description

Depot Maintenance Operator to manage and maintain the depot provided by the

Flexibility in Charging Operator may implement alternative charging technology

Technology but must bear infrastructure and land leasing costs.

Key Term Description

Per Km Payment Structure Payments shall be made to the Operator based on the

awarded per km rate.

Electricity Payment Operator to bear the cost of electricity consumed for

Responsibility charging buses.

Escrow Account for Authority may open an escrow account for payment

Operator Payments security, based on mutual agreement.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Payment Terms and Financial Provisions

Contractual and Legal Provisions

Key Term Description

Lender Rights & Termination Senior Lenders to have substitution rights; termination

Compensation payment clauses for equity and debt due.

Dead Kilometre Cost Operator to bear dead km cost beyond 10 km for charging

Responsibility purposes.

Insurance and RTO Operator to cover all transit insurance, RTO registration, and

Registration annual insurance costs.

Inspection and Procurement Schedule

Milestone Inspection and Delivery Timeline

Prototype Structure Inspection Within 40 days from the date of LOA

Fully Built Prototype Bus Inspection Within 90 days from the date of LOA

Delivery of First 75 Buses Within 70 days of final prototype approval

Delivery of the Next 75 Buses Within 120 days of final prototype approval

Delivery of the Balance 75 Buses Within 175 days of final prototype approval

Bus Certification and Compliance Requirements

Key Term Description

Submission of Bus The Bidder shall submit Bus Specifications as per the prescribed

Specifications format demonstrating compliance with RFP technical

specifications. (Refer Volume II of the RFP for details)

Type Approval & The Bidder must provide Type Approval Certificate,

Homologation Homologation Certificate from institutions such as CIRT/ARAI,

Certification and additional certifications from reputed testing institutes.

Prototype Inspection and Compliance

Key Term Description

Prototype Post-award, bus procurement is subject to prototype approval by the

Approval Authority.

Prototype A team from the Authority shall visit the Operator’s manufacturing

Inspection Processfacility to inspect buses at various stages. Inspection and trial tests

will be conducted at the cost of the Operator.

Trial Performance The Prototype Bus shall undergo detailed trials in BRTS and Urban

Testing Bus Operation systems in Ahmedabad to validate compliance with

battery capacity, range, and charging compatibility.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Operator’s Any non-compliance in the Prototype Bus must be rectified

Rectification immediately by the Operator at its own cost and risk.

Default and If the Operator fails to showcase a Prototype Bus meeting RFP

Termination specification within 60 days beyond the stipulated deadline, it shall

Clause be considered an Event of Default, leading to annulment of contract

award. (Refer Volume II of the Agreement for termination

The above mentioned are only details for Key Terms. Bidders shall refer to the relevant RFP

sections for detailed scope of work understanding.

5 Brief Description of the Bidding Process

a) The Authority invites Bid through Online Bids in a Single stage bid system (Collectively

referred as the “Bidding Process/ Operation Selection Process”) for selection of a

competent Bidder for the award of the Project. Technical Bid and Price Bid shall be

submitted online at https:// tender.nprocure.com. Physical submission containing price Bid

shall lead to summarily rejection of entire bid and the Bid shall not be opened for

b) The Bidders shall have to meet eligibility and qualification criteria provided in the RFP.

Bidders would be required to quote one Base Kilometre Charge for Bus as per the contract

conditions specified in Vol 2 of the RFP. Price bid of the bidders who are meeting

eligibility and qualification criteria shall be opened. The Bidder whose Price Bid

determined to be lowest and responsive as per clause 10.5 shall be considered as Preferred

Bidder (the “Preferred Bidder”) for award of the Project.

c) Complete Bid with the prescribed bid forms should be submitted online at the designated

place on or before the time and date fixed for submission of bid (“Bid Due Date”). Bid

submitted after Bid Due Date and time will be rejected.

5.1 Due Diligence & Site Visit

The Bidders are encouraged to examine and familiarize themselves fully about the nature of

assignment/ Project all instructions, forms, terms and conditions of RFP, local condition and

any other matters considered relevant by them before submitting the Eligibility and

Qualification Submission/ Bid by paying a visit to the site and sending written queries to the

Authority during Pre-Bid Meeting. Bidders are encouraged to submit their respective Bids after

visiting the Authorities Office and ascertaining for themselves the availability and condition of

passenger traffic, location, availability of fuel, applicable laws and regulations, and any other

matter considered relevant by them.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

5.2 Acknowledgement by Bidder

a) It shall be deemed that by submitting the Eligibility and Qualification Submission/ Bid, the

i. made a complete and careful examination of the RFP

ii. received all relevant information requested from the Authority;

iii. accepted the risk of inadequacy, error or mistake in the information provided

in the RFP or furnished by or on behalf of the Authority relating to any of

the matters referred to in Clause above; and

iv. acknowledged that it does not have a Conflict of Interest

v. agreed to be bound by the undertakings provided by it under and in terms

b) The Authority shall not be liable for any omission, mistake or error in respect of any of the

above or on account of any matter or thing arising out of or concerning or relating to the

RFP or the Bidding Process, including any error or mistake therein or in any information

or data given by the Authority.

5.3 Cost of Bid

The Bidders shall be responsible for all of the costs associated with the preparation of their

Eligibility and Submission/ Bids and their participation in the Bid Process. The Authority will

not be responsible or in any way liable for such costs, regardless of the conduct or outcome of

the Bidding Process.

5.4 Bid Currency

All prices quoted in the Bid shall be quoted in Indian National Rupee(s) (INR).

The RFP document fees shall be as per Bidding Schedule to be payable in form of Account

Payee Demand Draft payable in favor of Authority payable at Ahmedabad. The Demand Draft

for RFP Fees shall be drawn from Scheduled Banks only. The RFP Fees shall be submitted in

Physical form in a sealed cover through Speed Post/ RPAD/ in Person on or before the time

line specified in Bidding Schedule. The scanned copies of RFP Fees and EMD shall also be

uploaded along with Technical Bid on https:// tender.nprocure.com.

Any bid not accompanied with RFP Fees in the acceptable amount and form will be

summarily rejected by the Authority as being non-responsive and bids of such Bidder

shall not be evaluated further.

5.6 Earnest Money Deposit (“EMD”) or Bid Security

a) The bidder shall furnish separate bid security (also referred to as "Earnest Money Deposit”

(EMD)) for Captioned work as part of his bid as per the given format. An EMD/ Bid

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Security as mentioned in the Bidding Schedule shall be provided from Scheduled banks

only, in form of Irrevocable Bank Guarantee in favour of Authority payable at Ahmedabad

having validity as provided in the bidding schedule or an Account Payee Demand Draft in

favour of Authority payable at Ahmedabad. The Associates (Parent Firm/Sister

Concerns/Subsidiary) of the Bidder meeting the definition of the Associates provided in

the clause 9.2 of Vol 1 of the RFP shall be permitted to submit the DD or Bank Guarantee

towards EMD/Bid Security on behalf of the Bidder as per the format provided in the

Annexure 14 of the RFP.

b) Any bid not accompanied with valid Earnest Money in the acceptable amount and form

will be summarily rejected by the Authority as being non-responsive and bids of such

Bidder shall not be evaluated further.

c) After the bid due date and within the period of validity of his bid, the Earnest Money

deposit paid by the bidder is liable to be forfeited if the bidder withdraws or amends or

impairs or derogates from the bid in any respect or engages in any fraudulent practices.

d) No interest will be payable by the Authority on the Earnest Money Deposit.

e) The Earnest Money deposit of the successful bidder will be returned after the contract

performance security is furnished.

f) If the successful bidder fails to furnish the Performance Security as specified in the Bus

Operator Agreement, then the Earnest Money deposit shall be liable to be forfeited by the

Authority, in addition to any other actions as per terms and conditions stipulated in the

g) The Earnest Money deposit of all unsuccessful bidders will be returned to them at the

earliest after expiry of the final bid validity date & latest by the 15thday of signing of the

Agreement by the Authority with Successful Bidder.

h) The Bid Security of a Bidder shall be forfeited in the following events:

i. If a Bidder withdraws/ modifies/ changes the Bid during the period of Bid

ii. In the case of a Successful Bidder, if the Bidder fails to sign the Agreement

within the stipulated time as specified by the Authority.

iii. Successful Bidder fails to furnish the required Performance Security within

stipulated time in accordance with RFP terms set forth herein.

iv. Successful Bidder fails to furnish the required Adjustable Security Deposit

within stipulated time in accordance with RFP terms set forth herein.

v. In case of a fraudulent offer and involved in fraudulent or corrupt practice a

vi. In the event, Bidder, after the issue of communication of acceptance of his

bid by Authority, fails/ refuses to start/ execute the work as herein the Bidder

shall be deemed to have abandoned the work/ contract and such an act shall

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

amount to and be construed as the Bidder’s calculated and willful breach of

contract, the cost and consequences of which shall be to the sole account of

the Bidder and in such an event the Authority shall have full right to claim

damages thereof in addition to the forfeiture of the Bid security deposited in

terms of this bid documents.

vii. In case of occurring of any other event as may be specifically stated in the

5.7 Bid validity

a) Bids shall remain valid for a period of 180 days from Bid Due Date. The Authority

reserves the right to reject a Bid as non-responsive if such Bid is valid for a period of

less than Bid Validity Period and Authority shall not be liable to send an intimation of

any such rejection to such Bidder.

b) In exceptional circumstances, prior to expiry of the original bid validity period, Authority

may request the bidders to extend the period of validity for a specified additional period.

The request and the responses thereto shall be made in writing. A bidder may refuse the

request without forfeiting his Bid Security. A bidder agreeing to the request will not be

required or permitted to modify his bid but will be required to extend the validity of his

Bid Security/ EMD for the period of the extension, and in compliance with RFP terms

in all respects.

5.8 Schedule of Selection/ Bidding Process

As mentioned in the Bidding Schedule and Details of RFP Fees and EMD.

Bids are permitted as either (i) Single Bids or (ii) Consortium of a maximum two (2) bidders

lead by a Lead Member of the Consortium.

6.2 Number of Bids by Bidder

No Bidder, its Associate or any of Consortium members or their Associates shall submit more

than one Bid/Eligibility and Qualification Submission and price bid pursuant to this RFP. Any

Bidder applying individually as Single Bidder or a part of a group of Bidders applying as a

Consortium shall not be entitled to submit another Bid either individually or as members of

another Consortium, directly or indirectly through an Associate of any other Bidder, as the case

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

may be. If a Bidder submits or participates in more than one Bid in this manner, such Bids shall

be disqualified and rejected. The “Associate(s) “are defined in this RFP.

6.3 Rejection of Bid

a) A Bid is likely to be rejected by the Authority without any further correspondence, as

non-responsive, if: -

i. Technical and/ or Price Bid is not submitted online in the manner as prescribed in

the Instructions to Bidders Section of this RFP and is otherwise not in conformity

with the terms and provisions of this RFP Document; or

ii. Technical and/ or Price Bid is not submitted in the bid-forms annexed in the RFP

iii. Bid submitting Price Bid in physical form shall be considered non responsive and

iv. Non submission of Bid Security RFP Fees and/ or Bid Security, RFP Fees and EMD

do not conform to the provisions set forth in this RFP; or

v. Price Bids which are incomplete or not submitted in accordance with Price Bid

vi. In case of fraudulent Bid and involved in fraudulent and corrupt practice as per

vii. Each bidder shall submit only one bid. A bidder who submits or participates in more

than one bid under this RFP will be disqualified.

viii. Even though the Bidders may meet the Eligibility and Qualification Criteria (i.e.,

Financial and Technical Capability criteria), they are subject to be disqualified for

any of the following reasons:

(a) Misleading or false representation in the forms, statements and attachments

submitted under this Tender/ RFP.

(b) Record of poor performance such as abandoning the work, rescinding of

contract for which the reasons are attributable to the non-performance of the

Bidder, consistent history of litigation awarded against the applicant or

financial failure due to bankruptcy.

(c) Been debarred or terminated or blacklisted in India by Central Govt.

organization / State Govt. organization /AMTS / AJL / Any Municipal

Corporation / ULBs etc. or in abroad.

(d) If, any of the directors, partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian

(e) If, any criminal proceeding is pending in any court of law in India against any

of the directors, partners or a proprietor and if any such proceeding culminates

into conviction

b) Failure of any one (or more) of the conditions set forth herein above shall result in

rejection of Bid.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

c) In addition to the foregoing, in the event a Bidder makes an effort to influence Authority

in its decisions on Bid evaluation, Bid comparison or selection of the Successful Bidder,

it may result in rejection of such Bidder’s Bid.

d) Bidders may specifically note that while evaluating the Bid, if it comes to Authority’s

knowledge expressly or implied, that some Bidders may have compounded in any

manner whatsoever or otherwise joined to form an alliance resulting in distorting

competitive price discovery or delaying the processing of Bid then the Bidders so

involved are liable to be disqualified for this contract as well as future bids/ contracts.

6.4 Governing Law and Jurisdiction

The Bidding Process shall be governed by, and construed in accordance with, the laws of India

and the Courts at Ahmedabad shall have exclusive jurisdiction over all disputes arising under,

pursuant to and/ or in connection with the Bidding Process.

7 Documents and Pre Bid Conference

7.1 Content of RFP

This RFP comprises the Tender Notice set forth hereinabove and the contents as listed below,

and will additionally include any Addendum / Amendment issued in accordance with RFP

1. Volume 1: Instruction to Bidder

2. Volume 2: Bus Operator Agreement

3. Any Modifications/ Amendments made by Authority in RFP

7.2 Clarification to RFP Documents

a) Bidders requiring any clarification on the RFP may notify the Authority by email at the

address provided in the Bidding Schedule. They should send in their queries on or before

the date mentioned in the Schedule of Bidding Process specified. The Authority shall

endeavor to respond to the queries at short span of time prior to Bid Due Date. The

responses of queries will be uploaded on website of https:// tender.nprocure.com.

b) The Authority shall endeavor to respond to the questions raised or clarifications sought

by the Bidders. However, the Authority reserves the right not to respond to any question

or provide any clarification, in its sole discretion, and nothing in this Clause shall be taken

or read as compelling or requiring the Authority to respond to any question or to provide

any clarification.

c) The Authority may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all Bidders. All clarifications and interpretations issued by the Authority

shall be deemed to be part of the Bidding Documents. Verbal clarifications and

information given by Authority or its employees or representatives shall not in any way

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

or manner be binding on the Authority.

7.3 Pre-Bid Meeting

a) Bidders requiring any clarification may send queries by timeline and email ID provided in

Bidding Schedule. Bidders will be free to seek clarifications and make suggestions for

consideration of the Authority. The Authority shall endeavor to provide clarifications and

such further information as it may, in its sole discretion, consider appropriate for

facilitating a fair, transparent and competitive Bidding Process. Pre-bid meeting shall be

held at the date, time and address provided in the bidding schedule.

b) Clarifications/ responses would be shared by uploading the responses on website https://

tender.nprocure.com in the form of responses/ addendum.

c) However, terms and conditions of the Addendum(s) shall be legally binding on all the

Bidders and shall form part of the bid documents / RFP.

7.4 Amendment of Bidding Documents

a) At any time prior to the Bid Due Date, the Authority may, for any reason, whether at its

own initiative or in response to clarifications requested by a Bidder, modify the RFP by

the issuance of Addendum/ Corrigendum.

b) Any Addendum issued hereunder will be in writing and may be uploaded on the

Authority’s website: https:// tender.nprocure.com

In order to afford the Bidders a reasonable time for taking an Addendum into account, or for

any other reason, the Authority may, in its sole discretion, extend the Due Date of Submission.

8 Preparation and Submission of Technical Bid and Price Bid

8.1 Language of Bid/ Eligibility and Qualification Submissions

The Technical Bid and all related correspondence and documents in relation to the Bidding

Process shall be in English language. All supporting documents and printed literature furnished

by the Bidders with the technical Bid may be in any other language provided that they are

accompanied by translations in the English language, duly authenticated and certified by the

Bidder. For the purpose of interpretation and evaluation of the Bid, the English language

translation shall prevail.

The Bidders shall ensure that any number mentioned in the Bid shall be followed by words in

relation to such numerical format of the number, and in the event, there is a conflict in the

numerical and word format of the number, the number provided in words shall prevail.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

8.2 Format and Signing of Bid

a) The Bidder shall provide all the information sought under this RFP. The Authority will

evaluate only those Bids that are received in the required formats and complete in all

respects. Incomplete and / or conditional Bids shall be liable to rejection.

b) The uploaded Bid documents shall be signed by the authorized signatory of the Bidder on

each page. In case of a Consortium, this signature shall be that of the authorized signatory

of the Lead Member that shall bind the Bidder to the contract. The signed pages shall be

scanned and uploaded at designated place. In case of printed and published documents,

only the cover shall be initialed. All the alterations, omissions, additions or any other

amendments made to the Bid shall be initialed by the person(s) signing the Bid. Each page

of the Bid must be numbered at the right-hand top corner.

c) The Bid must be properly signed by the authorized signatory (the “Authorized

Signatory”) as detailed below:

i. by the proprietor, in case Bidder is a proprietary firm; or

ii. by a duly authorized person holding the Power of Attorney, in case Bidder

is either a Limited Company or a corporation or an LLP or a Partnership

d) In case of the Bidder being Company incorporated under Indian Companies Act 1956/

2013, the Power of Attorney shall be supported by a Board Resolution in favour of the

person vesting power to the person signing the Bid.

e) All prices and other information having a bearing on the price shall be written both in

figures and words in the prescribed Bid form. In case of discrepancy, the price given in

words shall be considered.

8.3 Sealing and Marking of Technical Bids/ Eligibility and Qualification

a) The Bidders shall submit Technical and Price Bid Online only at designated space on

https:// tender.nprocure.com. Only DD/ BG containing for RFP fee and EMD to be

submitted physically in sealed envelope on and before the date and time specified in the

Bidding Schedule and at the address mentioned in the bidding schedule. The bid shall be

submitted in the following manner.

Format Except Price bid Signed and

Submission as per original scanned copies of

# Submission to be

Type Clauses/ Documents to be uploaded

Annexure online

1 RFP Fees Online “RFP fees As per Scanned copies to be uploaded

and EMD (scanned and EMD clauses 5 online. Hard copy to be

copies and 5.6 submitted physically through

only) and RPAD/ Speed Post/ in person

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Format Except Price bid Signed and

Submission as per original scanned copies of

# Submission to be

Type Clauses/ Documents to be uploaded

Annexure online

2 Technical Online Not Clause Technical Bid/ Eligibility and

Bid Only Applicable 9.3, 9.4 of Qualification Submission.

Volume 1 • Copies of RFP and

Addendum, if any, signed

sealed by the Authorized

signatory of the single bidder

or Lead Member of the

• Cover letter as per Annexure

12 to be submitted by

Authorized Signatory of the

of the single bidder or Lead

Member of the Consortium.

• Annexure 13 along with

Bidder’s constituting

documents such as MOA,

AOA, Certificate of

Incorporation, Factory

License Certificate (for both

the members in case of

• Sales tax/ GST registration,

Partnership deed, Certificate

of Incorporation of LLP as

may be applicable and as

specified in Annexure 13 (for

both the members in case of

• Annexure 15 -Error!

Reference source not

found. along with Audited

Annual accounts for last

three years and any other

document specified in

Annexure-15 (By both the

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Format Except Price bid Signed and

Submission as per original scanned copies of

# Submission to be

Type Clauses/ Documents to be uploaded

Annexure online

members in case of

• Annexure 17 (By both the

members in case of

• Annexure 17 and No Service

Termination certificate. (By

both the members in case of

• Authorization in terms of

Power of attorney/ Board or

Partner Resolution as per

• Power of Attorney to the

Lead Member of the

Consortium by Non lead

member as per format

provided Annexure 21:

Format of Power of Attorney

to the Lead Member

• Joint Bidding agreement

signed by all the Consortium

Members as per format

provided Annexure 22:

Format of Joint Bidding

• A written undertaking for

acceptance of all the

commercial and technical

conditions specified the

captioned RFP as per format

provided in Annexure

• Minimum Bus Specifications

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Except Price bid Signed and

Submission as per

original scanned copies of

# Submission to be

Documents to be uploaded

Annexure online

• Bus Type Approval

certificate including

Homologation Certificate by

approved such Institutions

such as CIRT/ ARAI.

• Any other documents

required as per the RFP

3 Price Bid Online Not Clause 24 As per format provided

Only Applicable of

The Envelope consisting of RFP fee and EMD shall be sealed and superscripted properly.

The envelope shall be inserted in to large outer envelope superscripted as:

“Selection of Bus Operator for Procurement, Operation, and Comprehensive

Maintenance of 225 BRT Compatible Midi AC Fully Built Electric Buses on a Gross

Cost Contract (GCC) Basis for Ahmedabad Municipal Transport Service (AMTS),

Including Fleet Management, Charging Infrastructure, and ITS Compliance.” -

PHYSICAL SUBMISSION.

Physical Submission may be made by RPAD / Speed Post/ In Person. Authority shall not

be responsible for and shall not take any cognizance of delay/ loss in transit. Submission

made through courier and in person/ hand delivery shall not accepted by the Authority.

b) Each page of the original documents to be uploaded as part of a technical bid shall be

colour-scanned. Stamps/ Franking and seal of the Notary wherever required shall be

visible and displayed clearly. The documents shall be scanned in JPEG or any other data

light but visible formats available.

c) Checklist for document submission by the bidder.

Sr. Particulars Compliance Bid Page No.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

8.4 Due Date of Bid Submission

a) The last date and time of submission of the Technical Bid and Price Bid (“the “Due Date

of Submission or Bid Due Date”) is specified in table given in Bidding Schedule.

b) The Authority may, in its sole discretion, extend the Due Date of Submission by issuing

an Addendum uniformly for all Bidders. In such event, all rights and obligations of

Authority and Bidders previously subject to the earlier deadline will thereafter be subject

to the Due Date of Submission as extended. Any such change in the Due Date of

Submission shall be notified to the Bidders by dissemination of requisite information in

this behalf in writing either by uploading on Authority website https://

tender.nprocure.com as Addenda.

a) Bids of the Bidders are not able to make Online submissions on Bid Due Date (“Due Date

of Submission”) shall be summarily rejected.

b) Bids of Bidders who make any physical submission of Technical and Price Bid shall be

summarily rejected.

c) Authority shall not be responsible for any non-receipt / non submission of any bid / any

documents owing to any technical issue at online web portal. The bidders are requested

to make online submission well in advance.

8.6 Modification and Withdrawal of Bids

a) Bids shall not be allowed to modify any part of its Bid after the Bid Due Date.

b) In order to avoid forfeiture of Bid Security, a Bidder may withdraw his Bid after

submission thereof, provided that Authority receives written notice of such withdrawal

before the expiration of the Bid Due Date.

c) The Bidder may modify, substitute or withdraw its Technical Bid and Price Bid after

online submission, prior to the Bid Due Date.

d) Any alteration/ modification in the Bid or additional information supplied subsequent to

the Due Date of Submission, unless the same has been expressly sought for by the

Authority, shall be disregarded.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

9 Evaluation Criteria

All bids must be considered responsive as described earlier in order to be considered fit to be

evaluated. As a first stage of evaluation for responsive bids, technical bids shall be evaluated.

Bidders whose technical bids are found to be meeting Eligibility Criteria and Qualification

Criteria will progress to the next stage of Price Bid opening.

9.1 Bidding Condition

Bid under this RFP can be submitted by a Bidder as defined in this RFP.

a. The Bid can be submitted by either a Single Bidder or through a Consortium of Two

b. The Bid as a Single Bidder can be submitted only by a registered Bus Manufacturer

(Original Equipment Manufacturer for Buses “OEM” shortly called henceforth) or its

Associates that fulfils the eligibility and qualification criteria mentioned in clause

and 9.4 below. The Associate of the Bus Manufacturer/OEM shall meet the definition

of Associate specified in the clause 9.2 below.

c. The Associate of the Bus Manufacturer/OEM shall have a Memorandum of

Understanding (MoU) signed with Bus Manufacturer/OEM on a stamp paper ensuring

uninterrupted supply of buses, spare parts, aggregates and other critical EV drive train

components including batteries as well unconditional support for continuous operation

and maintenance of the Contracted buses throughout the Contract Period. The OEM

d. In addition, the Bid should also contain Board Resolution from the bidder in favour of

their respective authorized representatives for executing the POA, Consortium

Agreement and signing of the requisite formats.

e. If the Bid is through a Consortium, a maximum Two -member consortium comprising

of a Bus Manufacturer/OEM or its its Associates and a Bus Operator is eligible.

f. Only Bus Manufacturer/OEM or or its Associates can be the Lead Member of the

g. Bidders bidding as Consortiums must clearly identify the Lead Member and non-lead

member and their respective roles in the Joint Bidding Agreement. The Authority shall

communicate and deal with Lead Member only.

h. The role and responsibility of any member must be commensurate with the

technical/financial capabilities that such member is contributing towards meeting the

qualification criteria. Each consortium member is liable to contribute resources in

terms of knowledge, skills and trained manpower commensurate with its role and

responsibilities during the Agreement Period. However the role and responsibility of

the Bus Operator shall be limited to Bus Operations, Scheduling, supervision of

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

operations cleaning and washing and minor maintenance such as denting/painting job,

tyre replacement etc of Buses, excluding the major and critical Maintenance of the

9.2 Associate (Parent / Subsidiary/Sister Concern) Criteria

i. In evaluating the Bidding Conditions, Eligibility and Qualifications Criteria of the

Bidder, aggregating the financial and technical capability of any Associates of the

Bidder for the purpose of meeting the above Criteria shall be permitted.

ii. For the purpose hereof, the word “Associate” shall mean, in relation to the Bidder, a

firm which controls the Bidder (i.e., Parent/Holding Company) or is controlled by the

Bidder (i.e., subsidiary), or is under the common control with the Bidder (i.e., sister

As used here, the expression “control” means, with respect to bidding firm which is a

company, (i) the ownership of common shareholders, directly or indirectly (i.e. together

with one or more of its subsidiary/Holding companies), of at least 50% of the voting

shares/shareholding of the firm in question OR (ii) the right to appoint majority of the

directors or to control the management or policy decisions exercisable by a person or

persons acting individually or in concert, directly or indirectly, including by virtue of

their shareholding or management rights or shareholders agreements or voting

agreements or in any other manner.

As used here, the expression “control” means, with respect to bidding firm which is a

partnership, the rights of common partners to at least 50% of the profits of the firm in

In case the bidding firm is a Proprietorship, the expression “control” shall mean, (i)

holding of at least 50% of the voting shares by the Proprietor in the company from which

it is taking Associate credit and/ or (ii) status as a Partner in the Partnership firm from

which it taking credit with at least 50% share in the profits of such Partnership firm.

(In the event of any confusion or dispute, the provisions of Companies Act

appropriately applied in context, shall prevail)

iii. Any claims of credit from Associate firm must be accompanied by a certificate by a

registered chartered accountant clearly explaining how the Associate firm meets the

above definition of the Associate firm.

9.3 Eligibility Criteria

a. The following are the Eligibility Criteria for the Bidders which are applicable to the Single

Bidder and all the members of a Consortium.

I. The Bidder shall be legally competent to enter into a contract as per prevailing

Indian law, and must be either: (i) a company incorporated in India under the

Companies Act, 1956 (as amended or re-enacted or restated, and including the

Companies Act, 2013 as notified from time to time), (Copy of Certificate of

Incorporation, Memorandum and Article of the association of the bidder should

be submitted) Or (ii) Partnership firm registered under the Indian Partnership Act

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

(Copy of registered Partnership Deed should be submitted) or a (iii) A LLP

incorporated under Limited Liability Partnership Act, 2008/Companies Act

(iv) A registered proprietary firm in India (Copy of sales tax/GST registration, EPF

registration, Shops and Establishment Dept. registration certificate, as may be

applicable, should be submitted).

II. The Bidder/s or its parent/subsidiary/sister concern from which it seeks to obtain

credit for meeting Qualification Criteria specified in the RFP shall not have been

blacklisted or barred from carrying out its business by any Regulator / Government

Authority/Court of Law, or proved to have indulged in serious fraudulent practices

by a Court of Law or an independent Commission of Inquiry in India or abroad at

the time of Due Date of Submission. In this regard, a Notarized Anti blacklisting

certificate is required to be provided as per the format prescribed in Annexure

III. A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects

the Bidding Process. Any Bidder found to have a Conflict of Interest shall be

disqualified. Conflict of Interest is specified / defined in Volume 1 of the RFP

IV. A Consortium shall meet the Bidding Conditions specified in the clause 9.1 above.

V. In case of the Bidder being a Bus Manufacturer or being associates of a Bus

Manufacturer/OEM, the Bus Manufacture/OEM in question shall be a registered

Bus Manufacturer with bus manufacturing facilities in India under applicable laws

and shall have completed testing and certification requirement under Central Motor

Vehicle Rules 1989 (CMVR) of at least one (1) Mini/Midi/Standard Electric Bus

(100% battery operated) from the notified testing agencies under rule 126 of

CMVR. i.e., CMVR type-approval of at least one model of Electric Bus. To

support the eligibility as a Registered Bus Manufacturer, the Bidder is required to

submit a valid Factory License certificate for Bus/Commercial Vehicle

manufacturing in the name of the Bidder.

b. Only Bids which are meeting above Eligibility Criteria as clause 9.3 (a) shall be considered

for assessment of next stage which is evaluation of Qualification Criteria.

9.4 Qualification Criteria

a. The eligible Bidders shall be required to demonstrate the following Financial and

Experience qualification criteria.

A) Financial Criteria:

I. For Bus Manufacturer/OEM: The Bidder shall Possess Net Worth equivalent

to at least INR 70 Crore. The net worth requirements shall be (supported by

Auditor certificate) as on or after 31st March,

II. For Bus Operator: The Bidder shall possess Net Worth equivalent to at least

INR 10 Crore. Net worth requirements shall be (supported by Auditor

Certificate) as on or after 31st March,

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Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

B) Experience Criteria:

I. Electric Bus Manufacturing Experience:

The Bidder shall have experience of manufacturing and supply of minimum

(no.) Electric Buses in India in any single year in the last 3 Years preceding the

The Bidder shall have experience of manufacture and supply of min 35 (nos)

electric buses in India in any single year in last 3 years preceding the Bid Due

Date, and simultaneously the Bidder shall have the capacity to manufacture

a minimum of 700 (nos) electric buses annually.

To showcase the required E-bus manufacturing capacity, the Bidder is required

to submit a Certificate from a registered Government Industrial

Engineering Institute/ARAI/CIRT/ICAT/Chartered Engineer. The

Certificate shall have been issued and supported by detailed onsite assessment

of plant and machinery, human resources, sanctioned power load etc using

Good Industry Practices. The supporting documents to the certificate shall be

appended with the Certificate. The Good Industry Practice shall mean “Such

relevant standards with respect to that industry as are considered to be standard

either through their publication or expression by a recognized central body or

association of that industry or if such are not published then those which are

accepted as standard through popular practice.”

II. Bus Operation and Maintenance Experience:

The Bidder shall have an experience of operation and maintenance of minimum

185 (no) Electric/ Diesel /CNG buses in India for any continuous period of

years for a Central/State/Local Government Agency or

Department/Public Sector Undertaking/ State Transport Undertaking

/Corporate entity (Registered under the Indian Companies Act

1956/2013)/ Education Institute in last 5 Years preceding the Bid Due Date.

Such Operation and Maintenance experience shall be as a Consortium member/

Single Service Provider to the main client. Experience as a sub-contractor is

The Bidder shall meet both the Experience Criteria [ (B) I and (B) II above]

either as a Single Bidder or through a Consortium. The Electric Bus

Manufacturing Experience shall be strictly evidenced by the Bus

Manufacturer/OEM alone, irrespective of whether the bid is as a Sole Bidder

or as a Consortium. The Bus O&M experience, on the other hand, can be

demonstrated by the OEM itself in case of a Sole Bidder or, if it is a consortium,

then it must be demonstrated by the Operator Member.

b. Bidders are permitted to draw the credentials of any of their Associates to meet the

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Financial and Experience criteria. Such Associate must meet the definition of an Associate

as per Clause 9.2 above. In case of consortiums, it may be noted that qualifications of

Consortium Members are not permitted to combined/aggregated to meet their respective

qualification criteria. However, if the Associates happen to be the Consortium Members,

drawing credentials of Associates in such a situation shall be permitted.

c. Documentary evidence required to demonstrate the above:

I. Statement from the statutory auditor as prescribed in the Annexure 15 Error! R

eference source not found., certifying/ specifying Net Worth of the Bidder also

specifying that the methodology adopted for calculating net worth conforms to the

provisions of this RFP.

II. Details of Manufacturing and supply as well as operation and maintenance of the

required number of Buses in India, as per annexure 5 and certificate for

manufacturing capacity as required in the experience qualification criteria.

10 Evaluation Process

10.1 Opening of Technical Bid

a) The Authority shall open online the Technical Bids received to this RFP, at time and

date specified in the RFP, at the place specified in RFP and in the presence of the Bidders

who choose to attend. The Bidders’ representatives who are present at such opening

shall sign a register evidencing their attendance as a witness to the Bid opening process.

b) The bids for which the price bid is not submitted online shall be considered non-

responsive and shall not be opened.

c) The Bidder’s names, the presence or absence of requisite RFP Fees, EMD and such other

details as Authority in its sole discretion may consider appropriate, shall be announced

at the opening of Bid/ Eligibility and Qualification Submission.

d) The Authority will subsequently examine and evaluate Bid/ Eligibility and Qualification

Submission in accordance with the provisions set out hereunder in this RFP.

10.2 Evaluation of Technical Bid/ Eligibility and Qualification Submission

The Bidders shall be required to upload scanned copies of documents which are listed as part

of Technical Bid in this RFP document along with supporting documents as well as submit one

set of above documents physically in sealed envelope in the manner and on or before the time

and date prescribed in the RFP at the address mentioned in the bidding schedule. The Authority

shall examine and evaluate the Bid as per the evaluation steps specified below.

a) Test of Responsiveness for RFP Fee, Timely and proper Submission

i. Prior to evaluation of Technical Bid, the Authority shall determine whether

each Bid is responsive to the requirements of the RFP. A Bid shall be

considered responsive only if:

(a) The Technical and Price Bids are submitted online only as required.

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Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

(b) The Technical and Price Bids are not submitted physically.

(c) Bid is accompanied with RFP Fee and EMD amount as specified in

RFP and only if the DD/ BG containing the RFP Fee and EMD are

submitted physically.

(d) Physical submissions are made within specified timeline and in valid

format matching with online submission.

(e) The Bid is received by Bid Due Date including any extension thereof

pursuant hereto;

(f) It contains all the information (completed in all aspects) as requested

in this RFP and/ or Bid documents (in formats same as those specified

(g) It does not contain any conditionality or qualification; and

(h) It is not non-responsive in terms hereof and any other conditions

specified elsewhere in RFP.

ii. The Authority reserves the right to reject any Bid which is non-responsive

and no request for alteration, modification, substitution or withdrawal shall

be entertained by the Authority in respect of such Bid.

iii. Evaluation of Eligibility Criteria and document checks of only those Bidders

shall be carried out who’s Bids determined to be responsive.

iv. The Technical Bid shall be stamped and signed by the Authorized Signatory

b) Assessment of Eligibility Criteria

i. The Authority shall examine and evaluate the eligibility of each Bid upon

determining its responsiveness as per sub clause a) above.

ii. The Bidder must meet Eligibility Criteria specified in the RFP and have

uploaded all scanned copies of all documents in order to qualify for next

stage of assessment.

iii. Assessment of Qualification Criteria of only those Bidders shall be carried

out whose Bids are meeting Eligibility Criteria as Single Bidder or as

Consortium and who have provided copies of all required documents

pursuant to sub clause ii) above. Each member of the Consortium is required

to meet the Eligibility Criteria individually. If any of the Consortium

Members are not meeting the eligibility criteria, the Bid submitted by the

Consortium shall be summarily rejected.

c) Assessment of Qualification Criteria

i. The Authority shall examine and evaluate the qualification of each Bid upon

determining its eligibility as per sub clause b) above.

ii. The Bidder, either as Single Bidder or as member of the Consortium must

meet respective Qualification Criteria as specified in the RFP in order to

qualify for Price Bid Opening Stage. If any of the Consortium Members are

not meeting respective Qualification criteria, the Bid submitted by the

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Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Consortium shall be summarily rejected.

iii. The Technical Bids/ Eligibility and Qualification Submission of the Bidder

determined to be responsive, meeting Eligibility and Qualification Criteria

shall be declared Eligible and Qualified Bids (the “Eligible and Qualified

Bids”/ “Eligible and Qualified Bidder”).

iv. In case the bidder is not able to submit the documents required to

demonstrate capability as provided in the ITB and/ or the bidder is not able

to satisfy the Authority with regards to clarifications/ information/

confirmations sought from the Bus Operator, the Authority, at its sole

discretion, can consider such bids ineligible for next stage of opening of

v. Price bids of the bidders only those who are meeting eligibility and

qualification criteria shall be opened.

10.3 Opening of Price Bids

a) After the evaluation of Technical Bid has been completed, Authority shall open the Price

Bids of only those Bidders whose Bid determined to be responsive, meeting Eligibility

Criteria and Qualification Criteria and submitted all required documents as per the

requirement of RFP. Decision of Authority in this regard will be final. Price Bids of those

Bidders whose Technical Bid (not meeting Eligibility and/ or Qualification Criteria and/

not submitted required RFP fee and/ or Bid Security) shall stand rejected and shall not be

b) Price Bids shall be opened online, in the presence of Bidders’ representatives who choose

to attend the Price Bid opening on such date and time which shall be communicated to

the Bidders whose Technical Bid are accepted. The Bidder’s representatives who are

present at such opening of Price Bids shall sign a register evidencing their attendance as

a witness to the Bids opening process. The name of Bidder, bid rates, etc. will be

announced at such opening.

10.4 Clarification of Bids and Request for additional/ missing information

During evaluation of Bids, Authority may, at its discretion, ask the Bidder for a clarification

or to submit additional or missing information to his Bid. The request for clarification or

submission of information and the response shall be in writing. If the response from the bidder

is not received by Authority before the expiration of the deadline prescribed in the written

request, Authority reserves the right to proceed with evaluation process at the total risk and

cost of the Bidder.

10.5 Evaluation of Price Bid and Award

a) Bidders, with pursuant to the provision of the RFP and as per indicative Price Bid format

specified in Clause 24 of Volume 2 of the RFP, are required to quote per Kilometer rates

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

payable by the Authority to the Operator for Procurement, operation and maintenance of

Electric Buses, including the cost of charging infrastructure to be borne by the Operator

in accordance with the provision of the RFP and cost of power consumed for charging

Buses shall be borne by the Operator.

b) All prices shall be quoted in Indian Rupees.

c) The Authority shall prepare a Rank List for all the Bidders in which the Bidder quoting

the Lowest Per km rate shall be considered highest in order of the list (“Rank List”). For

the purpose of evaluation of price bids and subsequent award of contract, the Authority

shall consider the Bidder Quoting the lowest per km rate as per the online Price Bid as the

Preferred Bidder. (“The Lowest Bidder”)

d) Upon opening of the Price bids, in case Price quoted by Lowest Bidder is found seriously

unbalanced by Authority in relation to the market rate or its internal estimate or Good

Industry Practice, the Authority shall be entitled to solicit, at its sole discretion, detailed

price analysis for any or all items specified in Price Bid, from the said bidder to

demonstrate the internal consistency of those prices.

“Market Rate” shall mean prevailing Per Km rate for the Urban/ BRTS Buses with

similar quality and specifications anywhere in India.

“Internal Estimate” shall mean per km rate prepared by Authority through its internal

“Good Industry Practice” shall mean the use of cost that would reasonably and

ordinarily be expected from a skilled and experienced Bus operator engaged in City Bus

Operations anywhere in India.

e) In case of the Price Bid of the Lowest Bidder is to be unrealistically lower or

unrealistically higher than internal estimate or market rate or Good Industry Practice and

which could not be substantiated satisfactorily by the bidder, it may be rejected as non-

responsive and will not be considered any further for award.

f) If the per km rate quoted by the Bidders are found to be reasonable and realistic the

Authority shall declare the Lowest Bidder as the Preferred Bidder (“Preferred Bidder”).

The Authority retains right to negotiate with the Preferred bidder. The Authority however

does not bind itself to accept the Preferred Bid before or after the negotiations and it

reserves the right to accept or reject any bid, in whole or in part.

g) The Authority, after negotiation, shall declare the Preferred Bidder as Successful Bidder

if it’s/ their bid(s) is most favorable as per the provisions of RFP and shall enter into Bus

Operator Agreement with the Successful Bidder (“Successful Bidder”). The Successful

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

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Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Bidder is required to open the Project Office in Ahmedabad and adequately trained and

qualified manpower should be deployed for this project.

h) The authority, at its sole discretion, may allocate the total bus procurement quantity

between two bidders in a 60:40 ratio, ensuring that both bidders supply at the L1-

discovered price.

i) The contract may be awarded even in the case of a single overall bid or even a single

qualified bid at the discretion of the Authority.

11 Notification of Award

a) Within 15 days of Opening of Price Bid, the Authority will notify the successful bidders

to be confirmed in writing that his bid has been accepted vide a Letter of Award (“LOA”).

LOA shall name the sum (i.e., Kilometer Charges) which the Authority will pay to the

Operator in consideration of operation and maintenance services as per terms of Contract.

LOA shall also specify amount of performance security which the Service Provider shall

pay/ furnish to the Authority and likely Bus Deployment/ Delivery Schedule.

b) The notification of award through LOA will constitute the formation of the contract which

shall be formalized and detailed further through the Bus Operator Agreement as executed

by the parties.

c) The Letter of Acceptance (LOA) dispatched through ‘Speed Post/ Regd. post/ Fax/ email’

with a duplicate copy the Preferred Bidders shall, within 7 (seven) days of the receipt of

the LOA, sign and return the duplicate copy of the LOA in acknowledgement thereof. In

the event the duplicate copy of the LOA duly signed by the Preferred Bidders is not

received by the stipulated date, the Authority may, unless it consents to extension of time

for submission thereof, forfeit the EMD of such Preferred Bidders as Damages on account

of its failure to acknowledge the LOA, and the next eligible Bidder may be considered for

12 Formation of Special Purpose Vehicle (SPV)

a) The Successful Bidder, in case of a Consortium, shall be required to form a Special

Purpose Vehicle Company (SPV) as per Indian Company Act,2013 if requested in writing.

In such case Authority shall sign Bus Operator Agreement with the SPV. Incorporation of

SPV by a Single Bidder, emerging as a Successful Bidder is permitted however it shall not

b) Such SPV shall be incorporated within 30 days from the date of LOA.

c) The Successful Bidder shall strictly adhere to the shareholding requirement in the SPV as

per the clause 6 of Volume II of the RFP.

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Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

13 Performance Security (PS)

a) Before signing of the Bus Operator Agreement, the Successful bidder or the SPV, within

30 days of LOA in case of the Successful Bidder choose not to create a SPV or Within

days from the Incorporation of SPV, however before signing of the Bus Operator

Agreement, shall furnish Performance Security in the form of Account payee Demand

Draft, Bank Guarantee (As per format provided in the Annexure 20) in favor of Authority

payable at Ahmedabad at the time of signing of the Bus Operator Agreement for an

amount as specified in the Volume II of the RFP. The Demand Draft or Bank Guarantee

of Performance Security shall be drawn on Approved Banks of the Authority (Annexure

10 of Vol 1) only. The Successful Bidder shall be required to furnish additional

performance security, in proportion to the additional quantity of Buses ordered by the

Authority, with pursuant to the provisions of the RFP.

b) If the Bidder fails to furnish the same, it shall be lawful for Authority to forfeit the EMD

and cancel the contract or any part thereof.

c) Authority shall be entitled to forfeit the amount of the Performance security in whole or

in part in the event of any default, failure or neglect on the part of the Operator in the

fulfillment or performance and obligation in all respects of the Agreement as per the

provision set forth in the Agreement.

d) If the contract is terminated for reasons other than which can be attributable to the

Operators, the Performance Security, shall, subject to the Authority’s right to receive

amounts, if any, due from the Operator under this contract, be duly discharged and

released to the Operator.

e) The Performance Security shall remain in full force and effect during the Contract period

and 60 days thereof that would be taken for satisfactory performance and fulfillment in

all respects of the contract. On the performance and completion of the contract in all

respects, the Performance Security will be returned to the Operator without any interest.

14 Signing of Bus Operator Agreement

a) The Successful Bidder being a Single Bidder or the SPV formed by the Consortium or a

single Bidder would be required to execute the Bus Operator Agreement, with such terms

and conditions as specified in Volume 2: Bus Operator Agreement of the RFP and any

additional terms may be considered necessary by the Authority at the time of finalization

of the Bus Provider Agreement. The Bus Operator Agreement shall be signed by the

Bidder within 30 days from submission of Performance Security. Such Agreement shall

also have all correspondence (to be discussed and agreed upon separately) between

Authority and the Successful Bidder and additional clauses and/ or provisions that further

explain or clarify provisions of this RFP, or certain provisions which Authority may be

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

required to include as per law or being a publicly owned institution, as per its practices.

Authority hereby reserves the right to modify the terms of the Agreement.

14.1 Expenses for the Bus Operator Agreement

Any and all incidental expenses of execution of the Bus Operator Agreement shall be borne

by the Successful Bidder.

14.2 Annulment of Award

Failure of the Successful Bidder to submission of Performance Security as per RFP terms and

any other requirements and / or the provisions of the Bus Operator Agreement shall constitute

sufficient grounds for the annulment of the award and forfeiture of the Bid Security.

15 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are opened and until

such time the Authority makes official intimation of award/ rejection to the Bidders. While

the Bids are under consideration, Bidders and/ or their representatives or other interested

parties are advised to refrain, save and except as required under the Bidding Documents, from

contacting by any means, the Authority and/ or their employees/ representatives on matters

related to the Bids under consideration.

Information relating to the examination, clarification, evaluation and recommendation for the

Bidders shall not be disclosed to any person who is not officially concerned with the process

or is not a retained professional advisor advising the Authority in relation to, or matters arising

out of, or concerning the Bidding Process. The Authority will treat all information, submitted

as part of the Bid, in confidence and will require all those who have access to such material to

treat the same in confidence. The Authority may not divulge any such information unless it is

directed to do so by any statutory entity that has the power under law to require its disclosure

or is to enforce or assert any right or privilege of the statutory entity and/ or the Authority or

as may be required by law or in connection with any legal process.

17 Site Visit and Verification of Information

a) Bidders are encouraged to submit their respective Bids after visiting the Authorities

Office and ascertaining for themselves the availability and condition of passenger traffic,

location, availability of power, fare and its sensitivity, applicable laws and regulations,

and any other matter considered relevant by them.

b) It shall be deemed that by submitting a Bid, the Bidder has:

i. made a complete and careful examination of the Bid Documents;

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ii. received all relevant information requested from the Authority;

iii. accepted the risk of inadequacy, error or mistake in the information provided

in the Bid Documents or furnished by or on behalf of the Authority relating

to any of the matters referred to in Clause above;

iv. satisfied itself about all matters, things and information including matters

referred to in Clause hereinabove necessary and required for submitting an

informed Bid, execution of the contract in accordance with the Bid

Documents and performance of all of its obligations thereunder;

v. acknowledged and agreed that inadequacy, lack of completeness or

incorrectness of information provided in the Bid Documents or ignorance of

any of the matters referred to RFP provision hereinabove shall not be a basis

for any claim for compensation, damages, extension of time for performance

of its obligations, loss of profits etc. from the Authority, or a ground for

termination of the Contract Agreement by the Service Provider;

vi. acknowledged that it does not have a Conflict of Interest; and

vii. agreed to be bound by the undertakings provided by it under and in terms

viii. The Authority shall not be liable for any omission, mistake or error in respect

of any of the above or on account of any matter or thing arising out of or

concerning or relating to RFP or the Bidding Process, including any error or

mistake therein or in any information or data given by the Authority.

18 Fraudulant and Corrupt Practices

a) The Bidders and their respective officers, employees, agents and advisers shall observe

the highest standard of ethics during the Bidding Process. Notwithstanding anything to

the contrary contained herein, the Authority may reject an Bid without being liable in any

manner whatsoever to the Applicant if it determines that the Bidder has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice in the Bidding Process.

b) Without prejudice to the rights of the Authority under Clause a) hereinabove, if a Bidder

is found by the Authority to have directly or indirectly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable

practice or restrictive practice during the Bidding Process, such Bidder shall not be

eligible to participate in any tender or RFP issued by the Authority during a period of

(two) years from the date such Bidder is found by the Authority to have directly or

indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice, as the case may be.

c) For the purposes of this clause, the following terms shall have the meaning hereinafter

respectively assigned to them:

i. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected with

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

the Bidding Process (for avoidance of doubt, offering of employment to or employing

or engaging in any manner whatsoever, directly or indirectly, any official of the

Authority who is or has been associated in any manner, directly or indirectly, with

the Bidding Process or the LOA or has dealt with matters concerning the Contract or

arising there from, before or after the execution thereof, at any time prior to the expiry

of one year from the date such official resigns or retires from or otherwise ceases to

be in the service of the Authority, shall be deemed to constitute influencing the

actions of a person connected with the Bidding Process); or (ii) engaging in any

manner whatsoever, whether during the Bidding Process or after the issue of the LOA

or after the execution of the Contract, any person in respect of any matter relating to

the Project or the LOA or the Contract or otherwise, who at any time has been or is a

legal, financial or technical adviser of the Authority in relation to any matter

concerning the Project;

ii. “fraudulent practice” means a misrepresentation or omission of facts or suppression

of facts or disclosure of incomplete facts, in order to influence the Bidding Process;

iii. “coercive practice” means impairing or harming, or threatening to impair or harm,

directly or indirectly, any person or property to influence any person’s participation

or action in the Bidding Process;

iv. “Undesirable practice” means (i) establishing contact with any person connected

with or employed or engaged by the Authority with the objective of canvassing,

lobbying or in any manner influencing or attempting to influence the Bidding

Process; or (ii) having a Conflict of Interest; and

v. “restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a full

and fair competition in the Bidding Process.

19 Conflict of Interest

A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the Bidding

Process. Any Bidder found to have a Conflict of Interest shall be disqualified. A Bidder may

be considered to have a Conflict of Interest that affects the Bidding Process, if the relationship

between two Bidders is established through common holding, either directly or through

Associates, of at least 25% holding of equity/ profit sharing in another company/ firm, or in

a) The Bidder, its Member or Associate (or any constituent thereof) and any other Bidder,

its Member or Associate (or any constituent thereof) have common controlling ownership

interest. Common controlling ownership interest for Company, Partnership Firm, and

Proprietorship firm is defined as follows:

i. If Bidder is a Company: In such case, the Bidder (including its member or

Associate or any shareholder thereof of Bidder and/ or its

Associates) possessing over 25% of the paid up and subscribed capital in its

own company, Member or Associate as the case may be, also holds:

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(a) more than 25% of the paid up and subscribed equity capital in the other

Bidder, its member or Associate of such other Bidder, its Member or

Associates is Company; and/ or

(b) more than 25% of profit sharing in other Bidder, it’s Member or

Associates such other Bidder, its Member or Associates is a Partnership

(c) Other Bidder, its Member or Associates which is a Proprietorship Firm.

ii. If Bidder is a Partnership Firm: In such case, the Bidder or its Partners or

Associate having a profit sharing of more than 25% of such Bidder or its

Partners or Associate as the case may be also holds;

(a) more than 25% of the paid up and subscribed equity capital in the other

Bidder, its Member or Associate of such other Bidder, its Member or

Associates is Company; and/ or

(b) more than 25% of profit sharing in other Bidder, its Member or

Associates such other Bidder, its Member or Associates is a Partnership

(c) Other Bidder, its Member or Associates which is a Proprietorship Firm.

iii. If Bidder is a Proprietorship Firm: In such case, the Bidder or its Proprietor

or Associate of such Bidder or its Proprietor or Associate as the case may be

(a) more than 25% of the paid up and subscribed equity capital in the other

Bidder, its Member or Associate of such other Bidder, its Member or

Associates is Company; and/ or

(b) more than 25% of profit sharing in other Bidder, its Member or

Associates such other Bidder, its Member or Associates is a Partnership

(c) Other Bidder, its Member or Associates which is a Proprietorship Firm.

It is to be noted that this disqualification shall not apply to any ownership by a bank,

insurance company, pension fund or a public financial institution referred to in

section 4A of the Companies Act

b) a constituent of such Bidders is also a constituent of another Bidders; or.

c) such Bidders receives or has received any direct or indirect subsidy from any other Bidder/

s, or has provided any such subsidy to any other Bidders; or

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d) such Bidders has the same legal representative for purposes of this Bid as any other

e) such Bidders has a relationship with another Bidders, directly or through common third

parties, that puts them in a position to have access to each other’s information about, or

to influence the Bid of either or each of the other Bidders

20 Miscellaneous

a) The Bidding Process shall be governed by, and construed in accordance with, the laws of

India and the Courts at Ahmedabad shall have exclusive jurisdiction over all disputes

arising under, pursuant to and/ or in connection with the Bidding Process.

b) The Authority, in its sole discretion and without incurring any obligation or liability,

reserves the right, at any time, to;

i. Suspend and/ or cancel the Bidding Process and/ or amend and/ or supplement

the Bidding Process or modify the dates or other terms and conditions relating

ii. consult with any Bidder in order to receive clarification or further

iii. retain any information and/ or evidence submitted to the Authority by, on

behalf of, and/ or in relation to any Bidder; and/ or

iv. Independently verify, disqualify, reject and/ or accept any and all submissions

or other information and/ or evidence submitted by or on behalf of any Bidder.

c) It shall be deemed that by submitting the Bid/ Eligibility and Qualification Submission,

the Bidder agrees and releases the Authority, its employees, agents and advisers,

irrevocably, unconditionally, fully and finally from any and all liability for claims,

losses, damages, costs, expenses or liabilities in any way related to or arising from the

exercise of any rights and/ or performance of any obligations hereunder, pursuant hereto

and/ or in connection with the Bidding Process and waives, to the fullest extent

permitted by applicable laws, any and all rights and/ or claims it may have in this

respect, whether actual or contingent, whether present or in future.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

VOLUME 2: THE BUS

OPERATOR AGREEMENT

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

This Agreement is entered into on this the ______ day of _____,

Ahmedabad Municipal Transport Service (AMTS), a municipal undertaking incorporated

under the provisions of the Companies Act, 1956, having its registered office at Transport

House, Jamalpur, Ahmedabad – 380022, Gujarat (hereinafter referred to as the

“Authority”, which expression shall include its successors and permitted assigns);

[Name of the Selected Operator], a company incorporated under the Companies Act,

1956/2013, having its registered office at [Address] (hereinafter referred to as the “Operator”,

which expression shall include its successors and permitted assigns);

The Authority and the Operator are individually referred to as a "Party" and collectively

as the "Parties".

The Authority issued an RFP for the procurement, operation, and maintenance of 225 AC Midi

Electric Buses under a Gross Cost Contract (GCC) model through a competitive bidding

process in {Month} 2025. The procurement includes responsibilities related to design,

manufacturing, supply, charging infrastructure development, and long-term O&M of the fleet.

1.2 Selection of the Operator

The Authority, after evaluating proposals, awarded the Letter of Acceptance (LOA) No. ____

dated __________ to the Operator for execution of services as per the terms of the RFP and

this Agreement.

The Operator has agreed to perform the obligations as outlined in this Agreement.

1.3 Scope of work

The Scope of Work under this Agreement encompasses the procurement, operation, and

compressive maintenance of 225 electric buses along with the development, operation, and

comprehensive maintenance of charging infrastructure and it’s all ITMS components. The

Operator shall be responsible for ensuring compliance with all technical, regulatory, and

operational requirements outlined in this Agreement over the contract period of 12 years.

The Scope of Work is divided into the following key components:

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

A. Bus Procurement & Supply

The Operator shall be responsible for the design, manufacturing, procurement, and supply

of 9-meter, fully air-conditioned, battery-electric buses that are BRT-friendly and

compliant with all regulatory standards.

a) Design & Technical Specifications

1. The buses shall be designed for seamless operation within Ahmedabad’s urban

public transport ecosystem, ensuring passenger comfort, accessibility, and high

operational efficiency.

2. Each bus shall have an ergonomically designed passenger area with adequate

seating, standing space, and accessibility features for persons with disabilities

3. The buses must be equipped with modern Intelligent Transport System (ITS)

components, including:

o GPS-based Automatic Vehicle Location System (AVLS)

o Passenger Information System (PIS) with LED Displays

o CCTV surveillance with real-time feed integration

o Emergency Panic Buttons & Public Announcement System

b) Regulatory Compliance & Certification

The buses must comply with the latest Central Motor Vehicle Rules (CMVR)

and be type-approved by an accredited testing agency such as:

• Automotive Research Association of India (ARAI)

• International Centre for Automotive Technology (ICAT)

• Central Institute of Road Transport (CIRT)

• National Automotive Test Tracks (NATRaX)

The following mandatory regulatory compliance standards must be met:

1. CMVR AIS:052 (Type-I) – Bus body code compliance ensuring structural and

safety integrity.

2. AIS:140 – Advanced safety features including GPS tracking, emergency alerts,

and real-time monitoring.

3. AIS:153 – Minimum performance and operational standards for electric buses.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

4. UBS-II (Urban Bus Specification-II) – Specifications for passenger comfort,

accessibility, and performance in urban transport conditions.

The Operator shall be responsible for obtaining all necessary approvals, registrations, and

clearances for seamless deployment of the fleet.

B. Operations & Maintenance

The Operator shall be fully responsible for the operation and comprehensive maintenance of

the Contracted Buses over the entire 12-year contract period. This includes preventive and

corrective maintenance, real-time fleet monitoring, and ensuring maximum uptime.

a) Fleet Operations & Service Delivery

1. The Operator shall operate the buses on designated routes, including both BRT

and non-BRT corridors, as assigned by the Authority.

2. The fleet must be available as per the Annual Assured Fleet Availability

commitment, ensuring uninterrupted passenger service.

3. The Operator shall deploy a sufficiently trained workforce, including:

o Bus drivers trained in electric bus operations & energy-efficient driving

o Conductors for passenger management and fare collection.

o Depot staff for vehicle maintenance and daily inspections.

b) Preventive & Corrective Maintenance

The Operator shall implement a robust maintenance program to ensure that the buses

operate at optimal performance levels throughout the contract period. Maintenance

responsibilities shall include:

1. Scheduled Preventive Maintenance – Regular service checks, lubrication, and

system diagnostics at predefined intervals.

2. Battery Monitoring & Lifecycle Management –

o Bi-annual battery health assessments with performance reporting to

AMTS by third party agency (appointed by AMTS)

o Mid-life battery replacement at battery health below 75% or maximum

by year 6 whichever is earlier at no additional cost to the Authority

Battery health assessment to be undertaken by third party inspection

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

o Real-time monitoring of State of Charge (SoC), charging efficiency,

and thermal management system performance.

3. On-Road Repairs & Breakdown Management – A dedicated rapid response

team must be deployed to handle on-road breakdowns and minimize service

4. Depot-Based Overhauls & Component Replacement – Comprehensive

servicing and repairs shall be conducted within AMTS-designated depots,

o Drivetrain & Motor Performance Inspections

o Regenerative Braking System Checks

o Suspension & Chassis Integrity Testing

o HVAC (Air Conditioning) System Maintenance

5. Fleet Uptime Commitment – The Operator shall ensure that at least 100 %

of the buses remain operational at all times, with contingency plans for

fleet substitutions in case of downtime. 6th Year from FCOD, the bus

availability shall be at 95% for rest of the contract tenure, this will come

into effect post replacement of batteries in entire fleet as per the clause

mentioned in the RFP regarding battery replacement.

C. Intelligent Fleet Management, Monitoring and comprehensive maintenance

To enhance fleet performance, efficiency, and passenger safety, the Operator shall deploy

an fleet management system, ensuring:

• Real-time tracking of all buses via GPS & ITS connectivity.

• Remote diagnostics for predictive maintenance to prevent unexpected failures.

• Cybersecurity audits & periodic data integrity checks to protect ITS infrastructure.

The Operator shall be fully responsible for the comprehensive lifecycle management of the

entire Intelligent Transport Management System (ITMS) deployed in the buses throughout the

contract period. This responsibility shall include, but is not limited to, end-to-end maintenance,

periodic upgrades, proactive replacements, and seamless adaptation to evolving

communication technologies. Given that all operational payments for kilometres clocked shall

be strictly derived from the ITMS platform, it is imperative that the Operator maintains

continuous functionality, real-time data accuracy, and system uptime in accordance with the

technical specifications outlined in this RFP. The Operator shall proactively update software,

replace outdated hardware, and ensure seamless system integration with future advancements

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

in telematics, ensuring compliance with all regulatory and industry standards without any

operational disruptions.

This requirement is non-negotiable as the integrity, reliability, and compliance of ITMS

directly impact revenue reconciliation, fleet tracking, and operational efficiency. Any failure

in maintaining or upgrading ITMS components shall be considered a material breach of

contract, subjecting the Operator to appropriate penalties and corrective measures as stipulated

in the agreement.

D. Charging Infrastructure Development, Operation & comprehensive Maintenance

The Operator shall be responsible for the planning, installation, operation, and maintenance of

charging infrastructure to support continuous fleet operations.

a) Depot-Based Charging Infrastructure

1. The Operator shall develop charging depots with DC fast chargers compliant with

CCS 2.0 (Combined Charging System 2.0) standards.

2. Charging depots shall be strategically located within AMTS-approved premises,

with adequate grid capacity and backup energy storage.

3. The Operator shall be responsible for:

o Installation of transformers, power distribution panels, and charging

o Smart energy management to minimize peak load stress if required

o Ensuring round-the-clock availability of charging infrastructure.

b) Opportunity Charging at Bus Terminals

Authority shall provide designated point for opportunity charging, the Operator shall

set up opportunity charging stations at bus terminals to support fast energy

replenishment between trips.

c) Charging Infrastructure Comprehensive Maintenance

The Operator shall maintain all charging equipment, substations, and energy

management systems, ensuring:

1. Continuous charging availability with zero downtime.

2. Periodic system audits to prevent overloading or safety hazards.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

3. Integration with AMTS’s grid & power monitoring system for real-time load

d) Responsibility for Energy Management & Cost Optimization

1. Operator shall be responsible for optimizing energy efficiency.

2. The Operator shall implement energy conservation strategies, including:

o Smart charging schedules to leverage off-peak tariff rates.

o Regenerative braking optimization to reduce energy consumption.

o Fleet-level efficiency tracking to reduce unnecessary charging cycles.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

1.4 Roles and Responsibilities

# Operator Responsibilities Authority Responsibilities

The Operator shall be

The Authority shall review and

responsible for procuring the

approve the procurement of

Contracted Buses strictly in

buses by verifying that the

compliance with the technical

Bus Operator complies with all

specifications outlined in the

1 Procurement & AIS, CMVR, and UBS-II

RFP and ensuring that all

Approval specifications. The Authority

regulatory approvals, including

shall oversee regulatory

those mandated under CMVR,

approvals and issue final

AIS, and UBS-II standards, are

procurement clearance.

obtained prior to deployment.

The Authority shall conduct

The Operator shall facilitate

prototype inspections at

prototype inspections and

various stages, assess the

testing, incorporate any

Prototype conformity of the bus design

modifications or improvements

2 Inspection & and functionality with

suggested by the Authority, and

Modifications approved specifications, and

obtain final prototype approval

mandate any necessary

before commencing large-scale

modifications before providing

prototype approval.

The Authority shall determine

The Operator shall ensure that

and assign bus routes, establish

buses are deployed as per the

service frequencies, and define

agreed timeline, adhering to the

operational benchmarks to

Bus Deployment service schedules, operational

3 optimize public transport

& Operations benchmarks, and assigned routes

efficiency. The Authority shall

determined by the Authority,

also monitor the Operator’s

while maintaining service

adherence to the deployment

continuity and efficiency.

The Operator shall be The Authority shall oversee

responsible for hiring, training, workforce deployment

and deploying a qualified standards, approve driver

Workforce workforce, including drivers, certification, and ensure that

4 Management & conductors maintenance the Operator conducts periodic

Training personnel, and operational staff. training programs. The

The Operator shall ensure that all Authority may conduct

drivers are as per prevailing RTO independent evaluations to

rules assess workforce efficiency.

The Operator shall implement The Authority shall enforce

Safety & robust safety measures for both safety and security compliance

5 Security passengers and vehicles, through periodic inspections,

Compliance including adherence to Pre- real-time monitoring, and strict

Operational Safety Audits penalty enforcement for non-

(POSA) before fleet deployment. compliance. The Authority

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

# Operator Responsibilities Authority Responsibilities

The Operator shall comply with shall review POSA compliance

all safety directives issued by the reports and approve buses for

Authority to mitigate operational commercial operation.

The Operator shall be

responsible for maintaining the The Authority shall provide the

ITS, GPS tracking, and necessary ITS infrastructure,

surveillance systems installed on oversee cybersecurity audits,

the buses and at depots. The and ensure that the Operator

Operator shall ensure that these integrates and maintains the

systems remain operational, ITS, GPS, and surveillance

untampered, and are integrated systems in compliance with

securely with AMTS’s control digital security protocols.

Ensure 100 % fleet availability

Monitor and enforce 100 %

during operational hours through

fleet availability using ITS

proactive fleet rotation,

tracking and audit reports.

predictive maintenance, and

Ensure compliance with the

Fleet appropriate spare fleet to ensure

spare bus requirement and

7 Availability & 100% availability on road of the

impose penalties for failure to

Maintenance total contracted buses . Replace

deploy replacements within

any non-operational bus within

minutes. Oversee the incentive

30 minutes and maintain real-

framework for high operational

time monitoring to prevent

The Operator shall set up,

operate, and maintain the

The Authority shall allocate

charging infrastructure at the

depot spaces for charging

Charging designated depots provided by

infrastructure, ensure the

Infrastructure & the Authority. The Operator shall

8 availability of necessary grid

Energy optimize energy consumption,

connectivity for seamless

Management ensure uninterrupted charging

operations, and assess energy

operations, and maintain

management strategies.

compliance with agreed charging

The Operator shall submit The Authority shall process

invoices in a timely manner for payments to the Operator based

services rendered and maintain a on verified service fulfilment

and adherence to performance

9 Compliance & financial reserve equivalent to

two months of Operator benchmarks. The Authority

Payments to ensure shall also audit financial

uninterrupted service continuity. records to ensure compliance

The Operator shall also bear all with the contract terms.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

# Operator Responsibilities Authority Responsibilities

operational taxes applicable

under prevailing laws.

The Operator shall ensure full

The Authority shall ensure that

compliance with labor laws,

the Operator adheres to all

environmental regulations, and

legal and regulatory

all statutory obligations related

Legal & frameworks. The Authority

to vehicle operation, workforce

10 Regulatory shall provide necessary updates

management, and financial

Compliance on policy changes and enforce

transactions. The Operator shall

legal compliance standards

be solely responsible for

throughout the Contract

adhering to all applicable laws

throughout the Contract Period.

The Operator shall submit

The Authority shall oversee

detailed operational and

reporting structures, demand

compliance reports on a monthly

operational records, and

basis. The Operator shall

Monitoring & conduct periodic performance

11 cooperate fully with Authority-

Reporting evaluations. The Authority

led audits, respond to inspection

shall initiate corrective

notices, and provide necessary

measures and escalate

documentation as and when

compliance issues as needed.

Assured Fleet utilisation and Spare Fleet Management

The Operator shall ensure that 100 % of the Contracted Buses remain available for operations

during designated operational hours, as per the terms of this Agreement. To achieve this, the

Operator shall undertake all necessary measures, including but not limited to maintaining a

spare fleet, implementing efficient charging schedules, conducting proactive maintenance, and

ensuring immediate replacement in case of breakdowns.

The Operator shall be required to maintain appropriate spare fleet spare fleet total Contracted

Buses, ensuring that operational continuity is maintained at all times without disruption. This

spare fleet shall be kept in a ready-to-deploy state and shall be used exclusively for substitution

in case of breakdowns, preventive maintenance, or any unforeseen downtime affecting the

In order to fulfil the obligations of 100 % fleet availability, the Operator shall:

1. Deploy and Maintain Spare Fleet for Contingencies

o The Operator shall maintain appropriate minimum spare fleet required the total

Contracted Buses at all times. This shall ensure immediate replacement of any

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

bus that becomes non-operational due to breakdown, servicing, or technical

o Spare buses shall be kept fully functional and ready for dispatch, with charged

batteries and operational readiness in place at all designated depots.

2. Implement Predictive Maintenance and Fleet Rotation Mechanisms

o The Operator shall adopt a predictive maintenance strategy using fleet

telematics and AI-based diagnostics to identify potential failures before they

occur, thereby reducing unexpected breakdowns.

The Operator shall ensure uniform bus utilization and fleet rotation to prevent

excessive wear and tear on any particular set of buses.

3. Optimized Charging Strategy for Maximum Uptime

o The Operator shall implement a phased charging schedule to ensure that no

more than 5% of the fleet is unavailable at any given time due to charging

o The Operator shall utilize opportunity charging at designated terminals and

depots to extend operational uptime and minimize service interruptions.

4. Immediate Replacement of Non-Operational Buses

o In the event of a bus failure during operational hours, the Operator shall ensure

that a spare bus is deployed within 30 minutes to replace the non-operational

o The Operator shall establish a real-time monitoring and rapid-response system

to track fleet status and initiate replacements immediately.

5. Authority’s Oversight and Compliance Monitoring

o The Authority shall monitor fleet availability in real time through the ITS

platform and fleet tracking systems.

o The Authority shall enforce penalties for non-compliance with fleet availability

targets while providing incentives on yearly basis for maintaining uninterrupted

operations as per the performance benchmarks defined in this Agreement.

1.5 Operational Adjustments for Ramp-Up Period

1. For the first three months after Commercial Operations Date (COD) of each lot, the

Authority may, at its sole discretion, relax the fleet availability clause to allow for ramp-

up and resolution of initial deployment challenges.

2. The Operator shall submit a detailed ramp-up plan for Authority’s approval at least

days prior to the COD of each lot.

1.6 Exemptions and Considerations for Non-Availability

The following instances shall not be considered as a breach of Assured Fleet Availability:

o Force Majeure events affecting bus operations.

o Seizure of Contracted Buses by law enforcement agencies beyond the control

of the Operator.

o Non-availability of buses due to battery degradation or wear-and-tear under

extreme road conditions, provided preventive measures have been adhered to.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

The Operator shall submit a monthly report on fleet availability compliance, including details

of spare fleet usage, maintenance schedules, charging patterns, and downtime events. The

Authority shall continuously review the Operator’s compliance with the Assured Fleet

Availability obligations and impose necessary corrective measures, as required, to ensure

uninterrupted and efficient public transport service.

1.7 Technical Specifications of Bus

Detailed Bus Specifications

# Specification Details

1. General Specifications

1 Bus Type BRT-Compatible 9-Meter AC Fully Built Electric Bus

City Bus Service under Ahmedabad Municipal Transport

AIS-140, AIS-153, CMVR AIS:052 (Type-I), UBS-II

4 Seating Capacity Minimum 23-27 + 1 Wheelchair Space (as per UBS-II)

Floor height of the bus would be 900±10mm from ground

5 Floor Height level to synchronise with BRT station platform height for

facilitating level entry/ exit of passengers.

6 Accessibility Wheelchair convenient for 900 MM floor height BRT buses

2. Dimensions and Structural Design

# Specification Details

8 Overall Length 8800 mm to 9500 mm

9 Overall Width As per CMVR

10 Overall Height As per CMVR

11 Wheelbase As per UBS-II

12 Front Overhang As per CMVR and AIS-052

13 Rear Overhang As per CMVR

15 Ground Clearance Minimum 240 mm at GVW

3. Electric Powertrain and Battery System

# Specification Details

Permanent Magnet Synchronous Motor (PMSM) / As per AIS-

17 Electric Motor

18 Power Output Minimum 120 kW

19 Torque As per AIS-040

20 Battery Type Lithium-Ion (LFP / NMC) / As per AIS-156

21 Battery Capacity As per OEM specifications

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

22 Range 220 Kms range per bus with 45 mins opportunity charging

23 Charging Time 1.5 - 2 Hours for Fast Charging (CCS2)

Charging Depot and opportunity charging designated by AMTS Fast

Infrastructure charging CCS

4. Charging Infrastructure

# Specification Details

25 CCS 2.0 for fast charging

Depot Charging Bulk power provided by Authority, site-level power

Availability management by Operator

Overnight charging (4-5 hours) and intermittent charging (45

27 Charging Window

28 LT/HT Operator to install necessary transformers and switchgear

Operator Full responsibility for installation, operation, and energy

Responsibilities efficiency management and comprehensive maintenance

If ultra-fast charging or alternative methods are adopted,

Operator bears all costs

Operator must submit detailed charging plans and ensure

compliance with charging schedules

5. Chassis and Suspension

# Specification Details

32 Chassis Type Monocoque / Semi-Monocoque / Ladder Frame

33 Air Suspension

34 Electronically Controlled Air Suspension (ECAS) optional

35 Shock Absorbers Hydraulic Double Acting Shock Absorbers (2 Front, 2/4 Rear)

6. Braking and Safety Systems

# Specification Details

36 Braking System Dual Circuit Full Air Brake with ABS or EBS

37 Front Brakes Disc Brake / Drum Brake (as per AIS Standards)

38 Rear Brakes Disc Brake / Drum Brake (as per AIS Standards)

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

39 Yes, Integrated with Battery Charging

Spring-Actuated, Hand-Controlled Parking Brake on Rear

40 Parking Brake

7. Passenger Comfort and Interior

41 Specification Details

Roof-Mounted Electric HVAC, Capacity as per Bus

Air Conditioning

42 Volume – Specifications as per UBS-2 for the outside

temperature conditions upto 48 degrees.

43 Passenger Seating AIS-052 Compliant, Fire-Retardant PP-LD Moulded Seats

44 Seat Layout 2x2 Layout (as per UBS-II)

45 Lighting LED Interior Lighting

46 Windows Large Panoramic Windows with Toughened Glass

8. Intelligent Transport Management System (ITMS) & Protocol Requirements

Vehicle Tracking

47 GPS / GSM / 4G and better Connectivity with 5m Accuracy

48 Information 4 LED Display Boards (Front, Rear, Side, In-Bus)

49 Minimum 4 HD Cameras with 30 Days Storage (AIS-16833)

50 As per AIS-140, 4 per bus

Reverse Parking

51 Rear-View Camera with Dash Display

Fleet Availability Real-time tracking and auto-dispatch of spare buses ensuring

Management 100% operational availability

Communication MQTT, HTTPs, CAN Bus, ITS-XML for seamless integration

Protocols with AMTS control systems

API-based integration with central command and control

54 centres, third-party fleet operators, and city-wide transport

management platforms

Cybersecurity End-to-end encrypted data transmission with real-time

Compliance anomaly detection and multi-layer authentication

9. Miscellaneous and Compliance Standards

Specification Details

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

The Fire Detection and Suppression System (FDSS)

installed in the BRTS Buses shall comply with the

requirement of AIS 135, UBS II as applicable to EVs,

Fire Suppression CMVR and other relevant standards as well as best market

System practices. Make, model, specs etc. of various components/

sub-systems/ system of FDSS be clearly indicated for each

item as part of the offer. A detailed drawing of the system

details/ specs be also provided

58 Tire Type Steel Radial Tubeless, CMVR/IS Standard

59 Exterior Finish UV-Protected Anti-Corrosion Paint

10. Paint and Colour scheme specifications

Specifications Details

Corrosion All structural members will be treated internally and

60 Prevention & externally for corrosion prevention and painted where

Treatment required.

Painting Type Polyurethane (PU) spray paint from standard companies

conforming to the latest international standards.

Standard Color shade to match BIS: 5-1978 or the latest applicable

Compliance standard.

Paint Application Details of paints used, surface treatment, corrosion

63 Details prevention treatment, primer coatings, and the number of

coats to be applied must be provided.

Surface Finish All exterior surfaces must be smooth, free of wrinkles and

64 Requirements dents. Surfaces must be prepared as per paint system

supplier recommendations for proper adhesion.

65 Common Paint Paint finish must be free from:

Defects to be - Blisters or bubbles

Avoided - Scratches, chips, gouges

- Cracks in the paint film

- Craters from contamination

- Chemical stains and water spots

Exterior & The exterior and interior color schemes will be as per

66 Interior Colour AMTS specifications.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

Graphics & Logos Logos and graphics will be applied as per AMTS guidelines.

Seat Markings Seats will have markings for persons with disabilities,

ladies, and senior citizens as per AMTS instructions.

11. Bus door Specifications

Specification Details

Total Service 3 Doors (2 on Non-Driver Side, 1 on Driver Side for BRT

69 Doors operations). The operator is required to study existing

buses plying in BRTS corridor.

Doors on Non- Front and Rear Service Doors (Collapsible Inside)

Rear Door Operators must conduct a field assessment of

Placement Ahmedabad's existing fleet to align with prevailing

Minimum Door standards. All 3 doors must have an appropriate width for

74 Aperture boarding and alighting including BRT station alignment.

(Without Flaps) Therefore, bidder shall present placement and sizing

Minimum Clear options as per AIS-052 before prototype testing.

75 Door Width (Fully

Door Height 1900 mm Minimum

Type of Door Double Jack Knife Door, Electro-Pneumatically Controlled

Number of Steps 2 Steps, Maximum First Step Height: 400 mm

3rd Door on Operators must conduct a field assessment of Ahmedabad's

Driver Side existing fleet to align with prevailing standards. All 3 doors

Placement must have an appropriate width for boarding and alighting

including BRT station alignment. Therefore, bidder shall

present placement and sizing options as per AIS-052 before

prototype testing.

3rd Door Height 1900 mm Minimum

3rd Door Type Double Jack Knife Door, Electro-Pneumatically Controlled

Operational Doors Shall Not Extend Below Internal Floor Level

Additional Door Two Doors with Minimum Apertures of 800 ± 50 mm Each,

83 Features Clear Opening of 750 ± 50 mm Each, Solid Pillar Between

Doors, Aligned with BRT Station Platform

General Requirements for Bus Doors

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

1. Electro-Pneumatic Control

o The entrance and exit doors shall be controlled electro-pneumatically by the

2. Emergency Operation

o In case of an emergency, doors must be manually operable using a force not

exceeding 10 kg after activating an unlocking device or switch button.

o Unlocking devices shall be provided both inside and outside each door.

o These devices shall be clearly marked as "Emergency Door Release" and

require a deliberate action to activate.

3. Safety Compliance

o Door operating mechanisms shall comply with all relevant Indian and

International safety standards (to be specified and supplied).

4. Door Operation Timing

o The opening and closing time for each door should be within 4 seconds.

5. Dashboard Warning & Controls

o A pilot lamp on the driver’s dashboard shall indicate whether any door is open

or not fully closed.

o Individual door opening and closing switches for each door shall be provided

on the driver’s dashboard.

o Additionally, a red emergency master switch shall be installed on the

dashboard to allow the driver to open all doors instantly when needed.

6. Door Type & Support

o All entrance and exit doors shall be of double jack-knife type.

o Suitable grab handles shall be installed on the jack-knife door flaps to support

passengers while boarding and alighting.

7. Door Closing Indicator

o A red “Door Closing” sign shall be installed above the exit doors, which will

blink while the doors are closing.

8. Labeling & Identification

o All control buttons and switches shall be clearly labeled on the driver’s control

panel/dashboard for easy identification.

9. Sealing & Glazing

o The access doors shall be equipped with heavy-duty sealing to prevent the

ingress of dust into the passenger compartment.

o The upper and lower sections of both the front and rear doors shall be glazed,

covering at least 45% of the respective door opening area.

o The glazing material and glass used in doors shall be identical to those used in

the side windows.

10. Durability & Aesthetics

• Doors shall be fitted with heavy-duty hinges in compliance with bus safety standards.

• All door handles shall be chrome-plated or designed to complement the overall

interior aesthetics.

11. Final Approval & Prototype Review

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Detailed Bus Specifications

# Specification Details

• Any clarifications or modifications regarding measurements or specifications during

prototype fabrication shall require approval from the Transport Manager, whose

decision shall be final.

Final Compliance and Certification

All buses must be certified by ARAI / ICAT / CIRT / NATRaX as per CMVR rule

85 Operator shall submit test reports for compliance validation before delivery.

All components must adhere to AIS, UBS-II, and BIS Standards for safety, reliability,

and performance.

Charging Infrastructure detailed Requirements

The charging infrastructure requirements for the 9-meter BRT-compatible electric buses as per

the reference document are as follows:

1. General Charging Requirements

The Electric Buses shall be operated with Single/Multiple Charging throughout the day based

on the optimized charging solution.

These buses shall be available for charging overnight after completing their scheduled trips.

The Bus Operator is required to acquire, install, and operate adequate charging stations at the

Depot / Parking space provided by the Authority.

There will be two charging windows within 24 hours:

Overnight charging at the depot for 4-5 hours

Intermittent charging for 45 minutes during the day.

2. Charging Standards and Technology

The Operator must provide DC fast charging using CCS 2.0 connector to meet interoperability

and efficiency standards.

Battery performance should not be affected by a low charge status. If any performance

degradation is observed due to charging issues, the Operator shall:

Immediately rectify the issue to maintain fleet performance.

Be liable for damages and penalties if non-compliance persists.

3. Charging Infrastructure Responsibilities

Bulk power will be provided by the Authority at designated depots for parking, charging, and

The Operator will manage the site-level power distribution to ensure power availability at

charging points.

The Operator must install:

Step-down transformers of adequate capacity.

All required LT/HT switchgear equipment.

Depot-level power distribution infrastructure, including cabling for charger connectivity.

Any necessary civil and electrical infrastructure for setting up charging stations.

The Operator shall bear the cost of all power consumed for charging and related services.

The Authority will provide bulk power access at the depot, but it is the Operator’s responsibility

to distribute and manage power at the site level.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

4. Charging Optimization and Compliance

The Operator shall submit a detailed charging plan that includes:

Charging time per vehicle.

Number of chargers required.

Connected power load and space requirements.

Scheduling and operational plan for seamless charging.

The decision on the number of chargers is left to the Operator, who must ensure that an

adequate number of chargers are available during charging windows.

5. Optional Charging Technology Enhancements

If the bidder wishes to introduce an alternative charging technology (such as ultra-fast or flash

charging), they:

Must create and maintain the required infrastructure at their own cost.

Shall be responsible for land leasing or procurement costs related to such an installation.

The charging infrastructure should meet all safety and performance criteria as per industry best

practices and AIS compliance standards.

The Authority shall monitor charging efficiency and impose penalties for charging delays or

operational inefficiencies.

Detailed Requirement of ITMS

1. Scope of Work for ITS Implementation

The selected bidder shall be responsible for:

1. Supply, installation, testing, and commissioning of ITS components across 225 electric

2. Ensuring full compliance with AIS-140 & UBS-II for all onboard devices.

3. Integration of ITS with AMTS Command & Control Centre and other ITS platforms.

4. Providing base Vehicle Tracking System (VTS) & Reports Module with authority-controlled

administration.

5. Enabling open protocol integration (MQTT, REST API, GTFS, CAN Bus connectivity) for

interoperability.

6. Periodic safety & cybersecurity audits (IRCLASS, ARAI, ICAT, CERT-In, BIS certified).

7. Training AMTS personnel on system usage, troubleshooting & maintenance.

2. ITS Components & Functionalities

Device Description Compliance

AIS-140 GPS Device Real-time vehicle tracking, geo-fencing, AIS-140

speed monitoring

Emergency Panic Integrated with GPS & command center AIS-140

Buttons (4 per bus)

Automatic Vehicle GPS-based tracking, geo-tagging AIS-140

Location System

CCTV Surveillance Front, inside (2), rear-view monitoring - IP UBS-II

System (4 Cameras per cameras with mNVR for at least 7 days of

Bus) storage capacity

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Reverse Parking Alert Audio-visual alerts, reverse gear activation UBS-II, AIS-145

Public Announcement Multi-lingual stop announcements, public UBS-II

System (PAS) with In- safety alerts

LED Passenger External & in-bus route information UBS-II

Information Display (4

Boards per Bus)

Fire Detection & Battery compartment fire safety UBS-II

Suppression System monitoring

To enhance passenger experience & accessibility, a 4-PIS Board System will be implemented.

Component Functionality Compliance

LED Passenger Shows bus number, destination, next stops UBS-II

Information Display

(Front, Side, Rear)

In-Bus LED Display Real-time route information, emergency UBS-II

(Front & Mid Section) alerts

GPS-Integrated Voice announcements triggered at stops UBS-II

Driver Control Panel for Enables safety & operational messages UBS-II

Manual Announcements

Base Vehicle Tracking System (VTS) & Reporting Module

A Base Software Module shall be provided to enable Run-KM tracking, real-time bus

monitoring & automated reports.

A. Core Functionalities

Real-Time Tracking of Buses (live location & ETA monitoring).

Automated Run-KM Calculation for Billing & Payment Reconciliation.

Depot Entry/Exit Logs with geo-stamping.

Route Deviation, Unauthorized Stoppage Alert, and over speeding logs as per AMTS

B. Admin Control Panel (AMTS Authority)

Role-Based Access Control for system security.

Customizable Reports Dashboard.

Manual Override for Discrepancies in Run-KM Logging.

C. Standard Reports

Report Type Details

Daily Fleet Distance Total Run KM, idle time, stoppages, over speeding

Bus-wise & Route-wise Used for OPEX-based payment calculations

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

Speed Violation & Driver performance monitoring

Harsh Braking Report

Battery Usage & Energy efficiency tracking

3. Open Protocols & Integration Capabilities

Protocol Purpose

MQTT (Message Low-latency, real-time tracking & data exchange

Queuing Telemetry

RESTful API Secure API-based system integration

GTFS (General Transit Integration with third-party public transit platforms

Feed Specification)

CAN Bus Integration Ensures all ITS devices communicate for diagnostics

4. The ITS system will be subject to mandatory periodic audits through certified

Audit Type Inspection Scope

Bus Structural Safety Chassis, braking, suspension, body integrity

Battery Thermal Safety Overheating, voltage fluctuation, lifecycle health

Electrical System Wiring, short-circuit protection, voltage regulation

PIS & Announcement Display board & audio announcement compliance

System Functionality

Emergency Equipment Fire extinguishers, panic buttons, CCTV

5. Cybersecurity audits will ensure data integrity & prevent hacking risks.

(Refer to Volume 2 Clause 9.3 for inspection related scope of work)

Audit Type Security Focus

Telematics System Secure data transmission, encryption compliance

Onboard CCTV & PIS Unauthorized access prevention, data integrity verification

ITS System API & Data MQTT, REST API vulnerability assessment

Protocol Testing

6. Per Bus Bill of Quantities (BoQ) for ITS & PIS Devices

Device Quantity per Bus

AIS-140 GPS Device

Emergency Panic Buttons

CCTV Cameras (Interior

Reverse Parking Alert

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

LED Passenger 4 (Front, Side, Rear, Inside)

Information Displays

Public Announcement

Fire Suppression System

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

2 Definitions And Interpretation

2.1 Definitions

Unless otherwise stated, the following terms and expressions shall have the respective

meanings ascribed to them:

# Term Definition

1 Aggregate Fines Shall have the meaning as per Clause 30 of this Agreement.

Refers to this Bus Operator Agreement, together with all

2 Agreement annexures, correspondence, notices, and conditions expressly

Annual Assured Bus As defined in Clause 24, referring to the minimum fleet

Km utilization commitment per year.

Annual Assured As defined in Clause 24, referring to the fixed payment

Payment Amount obligation based on assured fleet availability.

All permits, authorizations, no-objection certifications, and

5 Applicable Clearances

legal approvals required for executing the project.

All Indian laws, rules, and regulations applicable to this

6 Applicable Law Agreement, including judgments and orders issued by relevant

Assured Fleet As per Clause 24, referring to the minimum number of buses

Availability required to be operational at any given time.

The number of operational buses provided by the Operator as

8 Available Fleet

Refers to Ahmedabad Municipal Transport Service (AMTS) or

its authorized representatives.

The permits and approvals required to be obtained by AMTS,

10 Authority Clearances

as listed in Annexure

Authority’s Event of As per Clause 34, referring to breaches of contractual

Default obligations by AMTS.

Ahmedabad/ Amdavad Municipal Transport Service, the

Authority responsible for executing this Agreement.

Bus Delivery As defined in RFP referring to the agreed timeline for phased

Schedule bus supply.

The distance travelled by a Contracted Bus as per the agreed

14 Bus Kilometre

operational routes.

Base Kilometre The per-km rate payable by AMTS to the Operator for buses

Charge running up to the Annual Assured Bus Kilometres.

The official authorization required for fleet operation under the

Motor Vehicles Act,

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

# Term Definition

City bus and feeder services scheduled by AMTS under this

17 Bus Services

Bus Specification /

The approved design, power, ITS, GPS, and PIS configurations

for the Contracted Buses.

Designated boarding & deboarding locations notified by

Central Control The AMTS Command & Monitoring System overseeing bus

Centre operations, performance, and ITS data management.

The date on which a batch of Contracted Buses begins revenue

21 Operations Date for a

operations, post a 15-day training & testing period.

Lot (COD for a Lot)

The 225 AC Midi Electric Buses procured under this

22 Contracted Buses Agreement, equipped with AIS-140, GPS, CCTV, and UBS-II

compliant ITS systems.

Deployment of The event marking the operational deployment of a batch of

Bus(es) Contracted Buses.

24 Dispute As per Clause 39, referring to any conflict requiring arbitration.

25 Encumbrances Any legal or operational restriction affecting fleet operation.

26 Execution Date The date of signing of this Agreement.

27 Fines Penalties imposed under various clauses of this Agreement.

Final Commercial

The date when all 225 buses enter full-scale operations as per

28 Operations Date

The total number of Contracted Buses deployed under this

Urban bus service planned and scheduled by the Authority

30 City Bus Service

within Ahmedabad.

The detailed bus service route and operational schedule

31 Operating Plan

developed by AMTS.

Global Positioning The tracking system installed in each bus to monitor real-time

System (GPS) movement.

The Government of Gujarat or Government of India (GOI), as

Good Industry The accepted standards and best practices in urban electric bus

Practice operations.

35 Invoice Amount As per Clause 24.1, the monthly payment due to the Operator.

36 LED Display The PIS-compliant LED signage installed on the buses.

37 The authorized person representing project financiers.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

# Term Definition

Letter of Award The formal contract award document issued to the Selected

Lot of Contracted A batch of buses deployed as per the phased Bus Delivery

Buses Schedule.

Manufacturer/ Bus The OEM supplying the Contracted Buses under this

Manufacturer Agreement.

Any serious contract violation that negatively impacts AMTS

41 Material Breach

or the Operator.

The minimum service performance benchmarks required

throughout the 12-year contract period.

As per Clause 27.1.8, the individual responsible for fleet

43 Operations Manager

The selected private entity responsible for procuring,

operating, and maintaining the electric buses.

The permits and approvals required by the Operator as listed in

45 Operator Clearances

Operator’s Event of As per Clause 33.1, referring to breaches of contract by the

Default Operator.

The monthly revenue payable by AMTS to the Operator for bus

47 Operator’s Payment

The AMTS-designated bus depots and overnight charging

48 Parking Spaces

As per Clause 24, defining the billing cycle for Operator

49 Payment Period

As per Clause 7, the financial guarantee deposited by the

50 Performance Security

The procurement, operation, and maintenance of 225 electric

buses under this Agreement.

Regional Transport The local regulatory body for vehicle registration and

Office (RTO) operations.

As per Clause 34.1 and 34.2, the timeframe for resolving

53 Remedial Period

contractual violations.

The AMTS-defined bus routes where the Contracted Buses

55 Selected Bidder The entity awarded the contract after the bidding process.

Financial institutions funding the Operator’s procurement and

56 Senior Lenders

O&M commitments.

57 Third Party Any entity that is not a direct Party to this Agreement.

Contract Period /

58 The 12-year operational period as per Clause 4.1.

Agreement Period

As per Clause 17, the 15-day training for drivers and crew

59 Training Period

As per Clause 7, the duration for which the Performance

60 Validity Period

Security must be maintained.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

# Term Definition

As per Clause 29, any unauthorized damage to the buses or

infrastructure.

Vehicle Tracking The ITS-based system for tracking fleet movement and

System (VTS) performance monitoring.

2.2 Interpretation

2.2.1 General Rules of Interpretation

In this Agreement, unless the context otherwise requires:

Singular & Plural Usage – Words denoting the singular shall include the plural, and vice

Entity References – References to a person shall include an individual, corporation, company,

partnership, trust, or any other legal entity.

Formatting & Headings – Headings, bold text, and section titles are included for convenience

only and shall not affect the interpretation of this Agreement.

Legislative References – References to any legislation, statute, or law shall include all

amendments, modifications, supplements, or re-enactments made from time to time after the

date of execution of this Agreement.

Inclusive Interpretation – The terms "include" or "including" shall be interpreted as non-

exhaustive and without limitation.

Reference to Other Agreements – References to this Agreement or any other associated

agreements, deeds, or instruments shall be deemed to include all mutually agreed amendments,

modifications, extensions, variations, supplements, or novations, ensuring the validity and

enforceability of obligations in the event of corporate restructuring, financing arrangements, or

contractual assignments.

Annexures & Appendices – The Annexures to this Agreement shall be deemed an integral

part of this Agreement and shall have the same legal force as if they were expressly set out in

the body of this Agreement.

Statutory Meanings – Terms and expressions not explicitly defined in this Agreement shall

have the meanings assigned to them under the applicable Indian laws, including but not limited

• The Indian Sale of Goods Act, 1930 (as amended)

• The Indian Contract Act, 1872 (as amended)

• The General Clauses Act, 1897 (as amended)

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

2.2.2 Integral Contractual Documents

The following documents, together with all annexures and appendices, shall be deemed to form

an integral and binding part of this Agreement:

1. This Agreement, along with all Annexures, including but not limited to performance

security requirements, fleet deployment schedules, and service level agreements (SLAs).

2. The Request for Proposal (RFP) in its entirety, including: All Volumes, Sections,

Annexures, Corrigenda, and Addendums issued before or after the RFP submission

3. Letter of Acceptance (LOA) No. ________ issued to the Operator on [Date], confirming

the award of contract.

4. Correspondence Between the Parties, including any:

Mutually agreed clarifications, commitments, or revisions to the terms of this Agreement.

Official written agreements related to improved or revised understandings on obligations,

deliverables, or any modifications affecting the performance of this contract.

3 Appointment of the operator

3.1 Appointment

The Authority, in pursuance of its objective to enhance public transport infrastructure through

electric mobility, hereby appoints the Operator for the procurement, operation, and

maintenance of 225 electric buses under the Gross Cost Contract (GCC) model. This

appointment follows a transparent and competitive bidding process, in alignment with the

conditions set forth in the Request for Proposal (RFP).

The Operator accepts this appointment and assumes the responsibility to ensure that the

Contracted Buses are:

• Procured, deployed, and maintained in full compliance with the Technical Specification

Volume 2 of the RFP.

• Operated within the designated Bus Service Area, ensuring adherence to route allocations

and operational schedules as determined by the Authority.

• Maintained in a manner that ensures annual assured fleet availability, in compliance with

performance benchmarks set forth in this Agreement.

This appointment is granted on a non-exclusive, non-transferable basis, and the Operator shall

not assign or subcontract its responsibilities without prior written approval from the Authority.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

3.2 Operator’s Undertaking

In consideration of the rights, responsibilities, and commercial benefits conferred upon it, the

Operator unconditionally accepts this Agreement and undertakes to fulfil all obligations

outlined herein.

The Operator further agrees that:

• All costs, expenses, and charges related to bus procurement, fleet deployment, operations,

maintenance, and the establishment of charging infrastructure shall be borne entirely by the

• No additional claims for reimbursement beyond the agreed terms of payment shall be

entertained by the Authority.

• Operational efficiency and service continuity shall be maintained throughout the contract

period, ensuring uninterrupted fleet availability and compliance with all regulatory and

performance obligations.

By executing this Agreement, the Operator acknowledges that its duties extend beyond fleet

operation and encompass responsibility for energy efficiency, environmental sustainability,

and service reliability in alignment with the objectives of AMTS.

4 TERM OF THE AGREEMENT

4.1 Agreement Period

This Agreement shall remain in force for a fixed term of twelve (12) years, commencing from

the Execution Date and continuing until the completion of the contractual period, unless earlier

terminated in accordance with the provisions herein.

The Agreement is structured into the following phases:

4.2 Procurement Period1

The Procurement Period shall commence on the Execution Date and extend until the Final

Commercial Operations Date (FCOD), which shall occur at the earliest of:

The Authority, at its sole discretion, reserves the right to modify the order size by twenty five

percent (25 %) of the total number of Contracted Buses. In such cases, the total number of

buses referenced in this Agreement, along with all associated contractual obligations, shall be

revised proportionally. The Operator shall be obligated to procure, operate, and maintain the

adjusted fleet size as per the revised Agreement terms.

Selection of Bus Operator for Procurement, Operation, and Comprehensive Maintenance of 225 BRT Compatible

Midi AC Fully Built Electric Buses on a Gross Cost Contract (GCC) Basis for Ahmedabad Municipal Transport

Service (AMTS), Including Fleet Management, Charging Infrastructure, and ITS Compliance.

A. 175 days from the issuance of the Letter of Acceptance (LOA), with phased delivery

Milestone Inspection and Delivery Timeline

Prototype Structure Inspection Within 40 days from the date of LOA

Fully Built Prototype Bus Inspection Within 90 days from the date of LOA

Delivery of First 75 Buses Within 70 days of final prototype

Delivery of the Next 75 Buses Within 120 days of final prototype

Delivery of the Balance 75 Buses Within 175 days of final prototype

1 The date on which all 225 Contracted Buses are fully deployed for commercial operations,

in accordance with the operational framework set by the Authority.

2 The Operator shall ensure timely procurement, testing, and commissioning of the buses,

along with full compliance with regulatory approvals, safety certifications, and integration

with the Authority’s Intelligent Transport System (ITS).

4.3 Operations Period

Upon the successful completion of fleet deployment and the achievement of FCOD, the

Operations Period shall commence, continuing uninterrupted for a period of twelve (12)

1 During this period, the Operator shall:

a. Operate and maintain the Contracted Buses, ensuring adherence to service schedules

and route allocations.

b. Ensure full compliance with the Gross Cost Contract (GCC) model, with payments

structured around ITS-clocked kilometres to maintain transparency.