Instruction to Bidders 1. General Instructions a. The bidders shall submit their bid/tender on eproc2.bihar.gov.in, Portal. b. The bidder may use their Digital Signature Certificate (DSC) if they already have. They can also take Digital Signature Certificate (DSC) from any of the authorized agencies. c. For user-id they must get registered themselves on eproc2.bihar.gov.in, Portal and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority (TIA). d. The bidders shall submit their eligibility and qualification details, technical bid, financial bid, etc., in the online standard formats given on eproc2.bihar.gov.in, Portal. e. The bidders shall upload the scanned copies of all the relevant certificates, documents etc with indexing and paging, in support of their eligibility criteria / technical bids and other certificates /documents on the eproc2.bihar.gov.in, Portal. f. The bidder shall digitally sign the supporting statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. g. All the required documents should be attached at the proper place and with proper nomenclature (as mentioned in the e-forms) otherwise the tender of the bidder will be rejected. h. The Government Engineering College Madhubani will monthly pay to the selected agency/bidder minimum wages, ESI & EPF (employer?s contribution only), GST as per the prevailing rates notified by the concerned departments along with service charges (commission) for the outsourced manpower. i. The Service Charge to be quoted by the agency/bidder must be in Indian Rupee (INR). j. GST shall be payable on total pay-out (i.e minimum wage, employer contribution towards Employees? Provident Fund (EPF), Employees? State Insurance (ESI), and service charge) to the agency (Annexure-10). k. The Service charge shall be calculated on total pay-out (i.e minimum wage payable to the concerned employees, employer contribution towards Employees? Provident Fund (EPF) and Employees? State Insurance (ESI)) to the agency (Annexure-10). l. Applicable wage rate for the deployed manpower shall be as per the Bihar Minimum wage act as applicable on date of signing of contract and compliant to changes as declared by competent authority of the state of Bihar from time to time. m. The Service Charge (Commission) quoted by the bidder shall remain firm and will not be subject to escalation of any description during the tenure of the contract agreement. For more detail, refer RFP Document attached.

NOTICE INVITING TENDERS 1. Government Engineering College Madhubani has been constituted under the Department of Science, Technology and Technical Education, Government of Bihar to cater the need of technical education. The Government Engineering College Madhubani intends to select a Private Service Agency (PSA) for providing services of Security Guard (Unarmed), Housekeeping (including sweeper) Staff and Gardener for a period of 3 years and invites bids from eligible entities as mentioned in the tender document. 2. The contract will be signed between Government Engineering College Madhubani and the successful agency/bidder. 3. To participate in the e-tendering process, the bidders/agencies are required to get themselves registered with eproc2.bihar.gov.in 4. Schedule of Events: Sl no. Event Description Timeline 4.1 Last date & time of downloading the RFP 11/07/2026 till 11:59 PM, on eproc2.bihar.gov.in, Portal. 4.2 Pre-bid meeting 13/07/2026 at 11:00 AM 4.3 Last date & time of submission (upload) of online bidding document. 15/07/2026 till 11:59 PM, on eproc2.bihar.gov.in, Portal 4.4 Submission of EMD Offline by 15/07/2026 till 05:00 PM to ?Government Engineering College Madhubani? 4.5 Opening of Technical Bid On 17/07/2026 at 11:00 AM on the eproc2.bihar.gov.in, Portal 4.6 Opening of Financial Bid To be informed to technically qualified bidders 4.7 Pre- bid meeting venue Government Engineering College Madhubani , Sagarpur, Pandaul, Dist - Madhubani - 847324 4.8 Contact person Principal Government Engineering College Madhubani Mobile no. : 9931839003 Email ID : [email protected] Note i.) Interested bidders may obtain further information about this Notice Inviting Tender (NIT) from the office of Government Engineering College Madhubani. ii) No tender will be accepted after closing date and time in any circumstances. 5. Bidder may also download the tender documents available from eproc2.bihar.gov.in and submit the tender by using the downloaded document. 6. The Government Engineering College Madhubani will select the Least Cost Selection (LCS) for hiring the agency for providing services of Security Guard, Housekeeping (including sweeper) Staff and Gardener. 7. The tender shall be accompanied by Earnest Money Deposit (EMD) of Rs. 1,00,000/- (One Lakh rupees only) in the shape of Demand Draft from any Schedule Bank in favour of Principal, Government Engineering College Madhubani. 8. The technical and financial bids must be submitted through eproc2.bihar.gov.in, Portal before the date and time specified in the tender document. The Government Engineering College Madhubani doesn?t take any responsibility for the delay / Non-Submission of Tender / Non-Reconciliation of online Payment caused due to Non-availability of Internet Connection, Network Traffic/ Holidays or any other reason." For more detail, refer RFP Document attached.