SLPP 4X125 MW Unit I to IV Biennial contract for PACKAGE-I Monitoring & Maintenance services for Sewage Treatment & Recycling Plant at SLPP-Colony and PACKAGE-II Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises (Year: 2026-28).

against item descriptions in SoR (Schedule of Rate)

cum BOQ (Section-E).

Contract period Two Years from the date as mentioned in order.

EMD Rs. 53,000/- (Rupees Fifty Three Thousand only) by

Demand Draft payable at Mosali-Surat/Nani

Naroli/Surat or irrecoverable Bank Guarantee in favor

of GIPCL from approved Banks mentioned in this

tender or through RTGS/NEFT or through online

payment gateway of company’s website:

www.gipcl.com (online Payment Form) as per details

mentioned herein under clause no. 07 of Instructions to

Tender Fee Rs.2,950/- (Rupees Two Thousand Nine Hundred fifty

only) Non-refundable, inclusive of applicable GST

through RTGS or through online payment gateway

from website: www.gipcl.com as per details mentioned

herein under clause no. 07 of Instructions to Bidders.

Site visit at GIPCL (Surat Lignite Power Plant), Village:

Nani Naroli, Taluka- Mangrol, Dist. Surat (Gujarat)

before submission of bid as per details mentioned

hereinunder in clause no. 4 of Instructions to Bidders

Availability of online e-Tender On website: https://tender.nprocure.com or

document https://gipcltender.nprocure.com

Last date of online submission of Through website: https://tender.nprocure.com or

offer https://gipcltender.nprocure.com up to 07.07.2026,

Submission of EMD, Tender fee On or before 07.07.2026, 17:30 hrs. during working

RTGS detail and other supporting days at office of Surat Lignite Power Plant, Nani Naroli,

documents for technical Bid in Dist. Surat, PIN: 394110 (Gujarat)

E-Reverse Auction E-Reverse Auction will be executed through website:

https://e-auction.nprocure.com (Schedule will be

intimated later on to eligible bidders).

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be

done any time by the GIPCL during the period of publication of tender in the website.

The Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com. (E-Tender No.:

5. EMD either in physical form by way of DD/BG or copies of payment receipts of EMD

and Tender fee paid through RTGS/online along with other supporting documents

are to be submitted in physical form in sealed cover/envelop at the following address

on or before date & time mentioned above in NIT. At the top of envelop, tender

notice no.: SLPP/Civil/ STP & ETP/2026-28 should be mentioned.

6. Bidders are advised to upload the tender well in advance to avoid delay in

submission of tenders due to n-procure site related issues. In case of any issues

/difficulties cropping up during on line uploading / submission of documents, bidders

are requested to inform these well in advance (at least two days before closing of

tender) to (n) Code Solutions as mentioned in Section-B of tender and as well as to

GIPCL mail to [email protected]

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.:Surat-394 110, Gujarat.

Phone: (02629) 261063-72. E-Mail: [email protected]

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1364.40 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project; a 145 MW gas based combined cycle

power plant in year 1992 at Vadodara. It expanded its capacity 165 MW Naptha &

gas based Combined Cycle Power Plant at Vadodara in year

Surat Lignite Power Plant (SLPP) with four units of 125 MW installed capacity each

is located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL

has also operating its own captive Lignite and Lime Stone Mines close to the Power

Plant. The Power Plant is based on Circulating Fluidized Bed Combustion (CFBC)

technology for the Boilers, where Lignite is burnt along with Lime Stone in the

Combustor of the Boiler. It also commissioned 05 MW solar power station at SLPP in

GIPCL has successfully commissioned 442 MW Solar Generating Capacity spread

across various locations in Gujarat and 112.40 MW Wind Generating Capacity in the

Saurashtra & Kutch region of Gujarat.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM,

out of which 27 KM is part of the National & State Highway and balance 5 KM is

District Road. From Kim, SLPP is around 18 KM, out of which 13 KM is the State

Highway and balance 5 KM is District Road. The nearest Broad Gauge Railway Line

is at Kim, which is around 21 KM from the SLPP. Surat is approximately 50 KM from

the SLPP. Location Map for SLPP is as

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

The Company intends to award Biennial Maintenance Contract (BMC) for Monitoring

& Maintenance services for STP and Recycling Plant at colony & Monitoring services

for PT, ETP & Run Off Pond System at DM Plant in Plant premises for two Years of

contract period at SLPP-Plant & SLPP-Colony and is therefore inviting open tenders

online (n-procure web site) from experienced & resourceful contractors.

2. SCOPE OF WORK

The scope of work covered in general comprises of following packages.

PACKAGE-l: Monitoring & Maintenance services for sewage treatment & Recycling

plant at colony.

PACKAGE-II: Monitoring services for PT, ETP & Run Off System at DM Plant.

2.1 Details of each package as under:-

Package I : Monitoring & Maintenance services for sewage treatment & Recycling

plant at colony. The scope of work also including :-

a. Routine Monitoring of sewage treatment plant with deploying minimum one

skilled person having Mechanical and Electrical background / experience in

General shift and one unskilled persons for shift on monthly basis for

operating the plant. The scope of work and quoted rate also includes

deployment of extra manpower during weekly off day/ absence of available

manpower. Further, the scope of work and quoted rate also includes

deployment of additional manpower (minimum one skilled person having

Mechanical and Electrical background / experience in General shift and one

unskilled persons for shift and required additional person for round the clock

working (All three shifts) for operation of STP plant during monsoon period of

three months. The quoted rate includes deputation of additional manpower

during monsoon season for three shifts working and also deputation of

manpower during weekly off/absence of available manpower without

additional financial implication to GIPCL for payment to additional manpower

or for overtime of existing manpower for smooth operation of STP.

b. GIPCL will also deployed one unskilled manpower in shift duty for operation

of STP plant in colony. The payment of said person shall be given by GIPCL

directly. However, in absence of GIPCL deployed manpower, contractor have

to arrange manpower in shift for operation of STP plant. The quoted rate also

includes deployment of extra manpower or over time of existing manpower

during weekly off day/ absence of GIPCL manpower.

c. Unit Monitoring shall include of raw sewage pumps, aeration tank with

surface aerator, clarifier with mechanism and sludge pumps, carbon and

pressure filters with treated effluent pumps and chlorination with hypochlorite

solution and submission of daily report thereof.

d. Contractor shall carry out testing of samples twice in a month for PH,

COD,BOD,TSS,Total Nitrogen,Fecal Coliform, Residue chlorine and

submission of reports thereof. Contractor shall visit twice in a month & submit

visit report with status of each equipment & line of action for smooth

operation & maintenance of STP.

e. The scope of work for maintenance services for sewage treatment &

Recycling plant at colony includes supply of all spares like bearings pump

parts (mechanical parts), nuts and bolts and consumable including kerosene,

HYPOCHLORITE solution etc shall be in the contractor scope of work. All

required tools, tackles, jutes and other misc things required for maintenance

work shall be arranged by contractor. The scope of work and quoted rate

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

shall also include supply Hypochlorite solution required for daily

chlorination (Minimum 10 Litre/day) and maintaining enough stock of

this material at site. The scope of work also included supply of require

quantity of GUD, UREA & DAP as directive and requirement given by

Engineer in charge.

f. The scope of work shall also include monitoring of the distribution networks

of recycled water to the connected houses, garden area, cricket ground area

by operating respective valves and checking the flows of water, monitoring of

leakages at each place by engaging one person for the same. The scope of

work includes monitor leakages of recycling pipes and attending the same

immediately as per item nomenclature of schedule of price enclosed

g. Contractor shall carry out repairing of breakdown equipments immediately.

For repairing of equipments transportation shall be arrange by GIPCL

free of cost. For lifting of pump hydra shall be provided by GIPCL Free

h. The scope of work for preventive maintenance of equipment shall be as per

Section-II & as per directive and instruction of Engineer in charge by

engaging separate skilled manpower and required tools, tackles, equipments,

consumables. The contractor shall arrange required skill manpower (fitter,

welder, Forman, workers) and required tools, tackles, equipments,

consumables for preventive maintenance (as per specified frequency) and

breakdown maintenance of all the equipment, piping, valves, filter, filter

media and other all associated works for smooth operation of STP and also

submit detailed report of preventative maintenance. Payments shall be done

after satisfactory preventive & breakdown maintenance, joint record (duly

signed by contractor & GIPCL engineer) and verification of engineer in

Package II : Monitoring services for PT, ETP & Run Off System at DM Plant. The

scope of work also including below points :-

a. Routine Monitoring of water treatment plant, effluent treatment plant, runoff

clarifier and water recovery pit pump with deploying eight person (one site in-

charge + 03 operators + 04 helpers) having chemical background with/

experience of ETP on monthly basis for operating the plant.

b. The scope of work for Monitoring shall include of two water treatment clarifier

and related all auxiliaries, Effluent treatment plant and related all auxiliaries,

all recovery pits and pumps, two numbers of thickeners, three numbers of

centrifuge and related auxillaries, Run off pond clarifier and related auxiliaries

and preparation of all process related chemicals as well as shifting of process

related chemicals from chemical house to dosing tank.

c. Contractor shall carry out testing of samples on hourly basis for ETP and

runoff clarifier at GIPCL lab and recorded at site.

d. Contractor shall have to remain present during the visit of any authority from

GPCB, CPCB & MOEF for joint sampling and clarification if required.

e. The following tests / reports are required to be submitted every 15 days for

the treated water:- (I) BOD (ii) COD (iii) PH value (IV) Suspended solids (v)

Oil & Grease (VI) Total Disssolved Solids (TDS).

2.2 The bid submitted by the bidder not covering the total scope of work and services

as detailed out in the tender document shall be liable for rejection.

2.3 Quantum of job mentioned against all items in the price bid are indicative only &

may vary as per site requirement & not to be construed as maximum or

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

guaranteed quantity. The quantities shown in the price bid are approximate

quantities for the contract period and they may vary as per job requirements.

2.4 All the miscellaneous activities pertaining to specific work to be executed for

satisfactory performance is in the scope of contractor in his quoted rates.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the

tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid

unless the same is neatly carried out and attested over the full signature of

Bidder. The decision of the Company to interpret the information and rates

filled in by the Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the

General Conditions of Contract, Special Conditions of Contract, Technical

Specifications, Site conditions, Safety & Health Aspects and Norms to be

observed etc. before submitting their bids so that no ambiguity arises in these

respects subsequent to submission of the Bids.

3.4 Before quoting the bid, the Bidder must visit site and should go through the

specifications, scope of work etc. and get himself/herself fully conversant with

them. The Bid should include cost of mobilization & demobilization and cost to

adhere to all Safety Norms, legal & statutory requirements, etc… as described

in the tender. No relaxation or request for revision of quoted/accepted rates

shall be entertained subsequent to the opening of Bid or during contract

period on account of mobilization or Safety costs or other costs or rate hikes

whatsoever and contractor should complete the entire scope of work with due

diligence without demanding any escalation in final accepted rates / work

3.5 Bidder has to submit all the information as per required Bid document. Failure

to furnish all the information as per required Bid documents or submission of a

Bid containing deviations from the contractual terms and conditions,

specifications and requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice

Inviting Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves

with all the conditions and matters which may affect the subject matter of the

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning

or interpretation of any part, he shall seek necessary clarifications in writing or

during Pre-Bid meeting if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder

(s) for clarification of their Bid. The request for clarification and the response

shall be in writing and no change in prices or substance of the Bid shall be

sought, offered or permitted.

3.12 The Company reserves the right to amend/ modify the Bidding documents at

any time prior to the deadline for submission of Bids, either at its own

discretion or in response to the clarification requested by a prospective Bidder.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

In such case, the Company may in its discretion extend the deadline for

submission of Bids in order to facilitate the prospective Bidders for

incorporating the effect of the amendment in their Bids.

3.13 The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend meetings or conferences, if

any, including any pre award discussion with the successful Bidder, technical

and other presentations etc. and the Company shall not be liable for any

expense thereof.

3.14 If the successful Bidder is a joint venture, formed of two or more companies,

the Bidder along with the partners shall accept joint and several

responsibilities and liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation

is made in the Bid forms, attachments and other supporting documents

submitted by the Bidder.

4. PLANT & COLONY/ SITE VISIT

It is perquisite and necessary for all interested bidders to visit the Surat Lignite

Power Plant (SLPP) after downloading the tender to understand the actual working

conditions, compliance related to labour, safety etc… before submitting their offer.

Failing which, any consequential liabilities arising will be to bidder’s account. The

Bidders shall examine the site of works and its surroundings at his/her own

responsibility. The bidders shall collect information that may be necessary for

preparing the Bid and entering into a contract. All costs and liabilities arising out of

the site visit shall be at Bidder’s account.

The Bidder is deemed to have examined and understood the tender document,

obtained his/her own information in all matters whatsoever that might affect the

carrying out the works expressly mentioned or works which may have to be carried

out to fulfill his/her contractual obligation within the scheduled rates and to have

satisfied himself/herself to the sufficiency for his/her offer.

The submission of tender by a contractor implies that he has read these

instructions, conditions of the contract etc. and has himself aware of the scope,

nature of works & specifications of the works to be done. GIPCL will not, therefore

after acceptance of contractor’s rate, pay any extra charges for any other reason in

case the contractor is found later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

manpower & materials, equipment, tools & tackles, labour, etc. Contractor has to

complete the work in accordance with the contract documents irrespective of any

defects, omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication, transport,

working condition including constraint of work place, confined area, importance of

work, round the clock working conditions, additional safety requirements, flow of

water during monsoon/dry season in the River/Nallah, the type and number of

equipment, tools/tackles, skilled manpower, consumables and facilities required for

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

the satisfactory completion of work, the quantity of various items of the work, the

availability of local labour/skilled worker, availability and rates of material & skilled

worker, availability of additional manpower during monsoon season, local working

conditions, uncertainties of weather, obstructions and hindrances that may arise etc

which may affect the work or cost thereof, before submission of his Bid. Ignorance

of site conditions shall not be accepted by the GIPCL as basis for any claim for

compensation. The submission of a Bid by the BIDDER will be construed as

evidence that such an examination was made. Any later claims / disputes in regard

to rates quoted shall not be entertained or considered by the GIPCL.

The Rate/price quoted by BIDDER shall be based on his own knowledge and

judgment of the conditions and hazards involved and shall not be based on any

representations of the Engineer.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of industrial work experience during

last five years in similar nature of works like Operation and maintenance of STP/ETP

of Power Plants / Process Industries / Colony/ Corporation / Corporate Sectors /

Institutes and should enclose proof of the same. Bidder shall submit necessary

evidence for the same like attested copies of work orders along with work completion

certificates from clients. The work completion certificate shall comprise of order

value and executed value. Bidders should have executed the work directly. The work

executed as a sub-contractor or subletting agency shall not be taken in to

Note: For evaluation of the bid the executed value mentioned in the work completion

certificate will be considered.

5.2 Bidder should produce evidence of having experience of successfully completed

similar works as defined hereunder during last five years ending last day of the

month previous to the one in which tender is invited, satisfactory progress of ongoing

works etc. along with certified copies of documentary evidence preferably photo

copies of work experience from the clients. The experience should be either of the

a. One similar completed work each costing not less than the amount equal

to Rs. 18.72 lakhs. (60% of annualized estimate cost)

b. Two similar completed work each costing not less than the amount equal

to Rs. 12.48 lakhs. (40% of annualized estimate cost)

c. Three similar completed work each costing not less than the amount

equal to Rs. 9.36 lakhs. (30% of annualized estimate cost)

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Tender fee: The tender fee (non-refundable) shall be submitted through RTGS or

through online payment as per details provided in clause no. 7 herein under.

Demand Draft will not be accepted for Tender Fee

5.4 EMD: The EMD shall be accompanied in the form of DD or Bank Guarantee given

by Bank as described in subsequent clause no. 7. or through online payment as per

details provided in clause no. 7 herein under.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. The above documents will be analyzed and after satisfaction, the

Price Bid will be open. GIPCL may verify the documents, experience certificates

issued by concern authority. After opening of technical Bid, if any required attested

documents found missing in the Technical Bid submitted by the Bidder, the tender

inviting authority may inform to that Bidder only once by E-mail to submit the missing

required documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.7 Bidder should have minimum average annual turnover of Rs. 9.36 lakhs for

last three financial years i.e. (2022-23,2023-24 & 2024-25). Bidder shall furnish

annual audited financial statement duly certified by Chartered Accountant for the last

three financial years to demonstrate the financial healthiness of the company. The

balance Sheet must be in the name of the company. Any type of MOU for this

purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN),

TIN/VAT no. of the firm. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts

of last financial year i.e. FY-2024-25.

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure-F in Section-F / Form

• If any Major Violation of any safety law(s) / Rule(s) is / are found during

the preceding Three (3) years, Bid of that party will be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that

no further correspondence shall be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure-F in Section-F /

Form to the Bid is/are found to be false, incorrect at any time in future,

then the Contract awarded to that Bidder / Contractor shall be liable to be

terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as

final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues

to GIPCL from the Bidder / Contractor shall be recovered from the

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

pending bills or any other dues payable to the Bidder / Contractor, if any

or otherwise through any other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates etc… as a proof with EMD & Tender Fee and also

provide the requisite details online for meeting the prequalification requirements.

GIPCL will verify the experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site & consult the owner of

the industry/property where similar job is executed by the Bidder. GIPCL reserves

the right to accept/cancel/reject any/all Bids without assigning any reason thereof.

The tenders of qualified Bidder/Bidders shall only be considered for further

Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipments, tools & tackles, labor deployment,

associated risk, surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs. 53,000/- (Rupees Fifty Three Thousand only) and Nonrefundable

Tender fee Rs.2,950/- (Rupees Two Thousand Nine Hundred Fifty only) inclusive of

applicable GST shall accompany with Bid. Tender fee shall be submitted through

RTGS/ online mode of payment only as per details provided herein under.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of

Gujarat Industries Power Company Limited from all Nationalized Banks or Axis Bank,

ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank as per Proforma of irrevocable BG

enclosed with this e-tender under Section-F.

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, EMD & Tender Fee may also be submitted through RTGS/online mode

of payment by bidders as per details given below:-

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

Also, EMD & Tender fee may also be submitted through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as per details provided in

Section-F (Annexure-I) herein under

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of

days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of after payment of

contract security deposit or deposit of contract performance guarantee by the

successful bidder. Alternatively EMD will be converted in SD and successful bidder

shall submit SD or performance bank guarantee for balance amount

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER after the

tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees

and EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or

(ii) withdraws his tender before the validity date of the tender.

7.9 SCHEDULE OF EMD, TENDER FEE & OTHER SUPPORTING DOCUMENTS

Details of EMD & Tender fee paid by Address for Submission:

RTGS/online mode or EMD in physical Chief General Manager (Thermal)

form by way of DD/irrevocable BG (as GUJARAT INDUSTRIES POWER CO. LTD.,

applicable) with other documents duly (Surat Lignite Power Plant)

self-attested to be submitted in physical Village: Nani Naroli, Taluka: Mangrol,

form in sealed cover as per details District: Surat. PIN: 394112, Gujarat. Phone :

mentioned in NIT on or before the due 02629-261063

date & time of closing of the tender. Email IDs for submission of soft/scanned

Bid No. shall be mentioned at the top copies of documents: [email protected]

of cover/envelope.

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

Note: Tender fee RTGS details and EMD shall be submitted in physical

form as per NIT.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-G in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

1. The tender documents duly signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit and loss account and balance sheet duly certified by a practicing CA

will be required.

7. P.F. Number and Allotment Letter.

9. GST registration number/certificate copy.

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations

and Contractual Disputes / Litigations as per Performa Annexure-F under

11. Bidder should submit duly filled Annexure-H provided under Section-F of

Tender document

12. E-Reverse Auction User ID on website: https://e-auction.nprocure.com

All above documents shall be submitted in soft copies in PDF through e-mail

before last date of bid submission.

1. Percentage Rate Price Bid shall be submitted only in soft form through e- portal

Note: Estimate includes cost of all manpower, cost of all materials, labour,

cost of labour charges with their wages along with corresponding statutory

liabilities, supervisors, vehicles, spares & maintenance, shifting, transportation,

loading, unloading, equipment, all tools & tackles, mobilization, consumables,

site visit charges, loading & boarding of staff, accommodation, storage of

materials/equipments/consumables, preparation & submission of report, office

establishment, uniform cost, adhoc allowances, other misc. allowances as

declared by GIPCL safety equipments & PPEs, Legal & Statutory

requirements, Royalties, Rents, Excise duty, Sales Tax, Stamp Duties, Central

or State Government or Local body or Municipal Taxes or Duties, Turn over

Tax, Work Contract Tax, VAT, Octroi duty and / or any other duty / tax

(Including GST), levied by the Central, State Government or other Public

bodies, overheads, profit etc…and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and

timely completion of the work.

Total Estimated SoR Amount is including GST by considering present

2. Bidder’s % offer will be on Total Estimated Amount (including GST) and in

Invoice/Bill, GST shall be mentioned separately as per extant GST Laws at

actual as per prevailing rates as declared by Central Government on

submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age below the estimated value

OR______%age above the estimated value.”

4. The quantities shown in the price Bid are approximate for the contract period

and may vary as per job requirement.

5. The quoted price shall be firm for entire contract period and also during

extension, if requires and shall not be subject to any esacalation in price, idle

charges for labour, machinery, overhead expenses etc. There will not be any

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

escalation/compensation to the contractor against any revision in MWR

(Minimum Wage Rates) and revision in materials price.

6. Contractor shall not pay less than the minimum wages notified by the

Government from time to time to his/her employees of corresponding category.

7. Contractor shall at his/Her expense comply with all labour and industrial laws

and such other acts and status as may be applicable to this contract in respect

to pay etc. on account of any default in respect of all liabilities and in case of

non-compliance of the above, the company can withhold their payments till all

legal liabilities are discharged.

8. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B : METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing

the documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature

and designation of one of the authorised partners or other authorised

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or other

person or persons authorised to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner

or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid Amount

will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the

scope of work as per the technical specification. Any deviation/omission shall

be evaluated at highest quoted price of the deviation/omission quoted by any

of the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

13.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid documents

without any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any obligation

to inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non-responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-

mail, courier, fax or registered mail.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years from the date of actual

commencement of operation of the contract as stated in the Special

Conditions of Contract (‘Contract Period’).

16.2 GIPCL reserve the right to short close the contract any time by giving one

month notice period without assigning any reason.

16.3 GIPCL reserves the right to extend the Contract Period up to 3 months on the

same rates, terms and conditions without any price escalation and entering

into any new contract.

16.4 The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued

at the same rates, terms & condition or at negotiated rates acceptable by both

parties i.e. the Company & the Contractor.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to

enter the colony premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification and

security check for all the workmen/labor engaged at the GIPCL site is done and

necessary documents regarding the same shall be submitted to the GIPCL’s

authorized representative/officer-in-charge. Any default in complying with the

same or any misrepresentation regarding compliance of the same shall compel

GIPCL to initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like safety helmets, dust masks, gum

shoes/safety shoes, uniform and other necessary PPEs for properly

undertaking the operations involved under this contract. Following are also to

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield (as required)

d) Ear plug / Ear muff (as required)

e) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical

(vi) Contractor shall nominate /authorize senior experienced person in writing as

Site-In-Charge to co-ordinate with concern GIPCL engineers and who shall

bear overall responsibility for performance of the contract. Such person shall

remain always available at site. Contractor has to submit the authority letter

and documentary proof for the same.

(vii) The Contractor shall appoint supervisors who shall co-ordinate with GIPCL’s

Engineer-In-Charge for daily entrusted job. They have to maintain daily records

dully signed for the works carried out and duly certified by concern Engineer-In-

Charge. The Contractor in co-ordination with the Engineer-In-Charge shall

ensure the availability of adequate manpower to carry out the job satisfactorily

on a daily basis. As per the instruction of Engineer-In-Charge they have to allot

the work and execute the same in specified time limit.

(viii) During month, if contractor’s manpower observed absent or irregular in duty

hours in that case company shall deduct as a penalty of Rs.500/- per

manpower per day.

(ix) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

(x) During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the

job in time, GIPCL will execute the job through other agency at the risk and

cost of the contractor with 15% supervision charges & the same will be

recovered from the Contractor’s bill.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

(xi) During working in high risk area, the workman must wear a suitable safety

apron, safety belt, safety hand gloves and goggles. It is the

contractor’s/contractor’s supervisor’s responsibility to ensure it without fail.

(xii) During unit overhauling, the contractor has to enhance the site manpower as

per the requirement to ensure the timely completion of work (During

overhauling period quantum of work increases substantially). For this,

enhanced work shall be completed by deploying additional manpower with

separate supervisor. Payment will be made on item rate basis only. The work

during the overhauling period is to be carried out round the clock. Contractor

should mobilize sufficient number of manpower and execute the work in all

shifts with independent manpower. Contractor should not continue the same

manpower for more than 12 hours

B: TOOLS & TACKLES:

(i) All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicles, equipments and/or required consumables then

25% of the total job cost including applicable GST will be levied as a

penalty for each and every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles with tractors & hydraulic trolleys in

good working condition at site as per day to day work load and emergency

situations to complete the work in stipulated time.

(iii) In case of any emergency arising during night hours the contractor should be in

a position to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt and halogen lamp for other area ensuring safety at work

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address [email protected]

as indicated in the 'Invitation to Bids'. The GIPCL's response (including an

explanation of the query) will be sent in writing or by E-mail to all prospective Bidders

who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL or

during site visit.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through RTGS (online payment) system only based on submission of required

documents like bank mandate form with original cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b. The quantities given in the schedule of rates are estimated and will be made as per

actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least two

days in advance from the due date set for online submission of bid in order to

avoid non-participation of e-tender due to probable technical problem in e-

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation on

ground of such alteration in scope of work. GIPCL reserves the right to operate or

increase/decrease quantities in each item or omit any item included in Schedule of

Quantity at his discretion. Contractor shall have no claim, whatsoever, on grounds of

loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://gipcltender.nprocure.com only. No physical submission of price bid will

be entertained as it should be furnished on-line only

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also for

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders (rounded

to the next higher whole number) from the total bids received OR (b) Minimum three (03)

lowest bidders, whichever is higher, shall be invited for participation in e-Reverse Auction

through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract Price

(including GST).

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on website:

https://e-auction.nprocure.com that the bidder shall be allowed to participate the e-

Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit

in favour of Gujarat Industries Power Company Limited for guarantee amount at ten

percent (10%) of the “Annual Contract Price” Price” (excluding GST) from any

Nationalized Bank including Public Sector bank-IDBI Ltd or AXIS Bank, HDFC Bank,

ICICI Bank or Kotak Mahindra bank, IndusInd Bank or Federal Bank, Karur Vysya

Bank or Bandhan Bank in the format attached in SECTION-F, and it shall guarantee

the faithful performance of the 'Contract' in accordance with the terms and conditions

specified in these documents and specifications. Contract security deposit shall be

submitted strictly within twenty-one days from the date of LoI or work order,

whichever is earlier. The guarantee shall be valid up to guarantee period of four

months from the contract completion date. The Guarantee amount shall be payable

to the Company in Bidder's home currency without any condition whatsoever

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the

retention period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-In-Charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value (inclusive of GST).

Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions by

Engineer-in-charge, GIPCL shall get the work done by third party at the risk &

cost of the contractor with 10% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim, failing which the same shall be

deducted from the bills of contractor.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

3. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule.

Contractor shall mobilize required resources within 04 hrs to meet the emergency

requirements and in case contractor fails to complete the emergency jobs related to

colony area, GIPCL will engage third party and will recover expenses from

contractor’s R.A. bills, Security Deposit and / or whatsoever for expenses incurred to

complete the job along with additional 10% overhead charges, plus applicable GST

as per extant GST Laws.

In case if contractor’s services are not found satisfactory with respect to timely

mobilization to meet emergency requirements, time bound activities, workmanship &

safety (OHSAS policy of GIPCL) then GIPCL has right to terminate the contract at

any time by giving 15 days advance notice without assigning any reason and will

make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG .

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get

the work done by third party at the risk & cost of the CONTRACTOR with additional

10% overhead charges of GIPCL and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or

may be deducted by him from any money due or to become due to the

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration & Conciliation Act, 1996. The place

of arbitration shall be at Surat/Vadodara or any other place within state of Gujarat

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of General Manager (SLPP) - GIPCL will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep the

GIPCL indemnified from all liabilities arising out of his action in pursuance of this

contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

workers as per clause no. 23 herein under.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

1. Contractor shall be solely responsible and shall fully comply with all the provisions of

all the labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor

(Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act

Employees Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute

Act 1947, Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate

Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable

to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges and

facilities to his personnel as per law/rules/regulations and orders of the

Central Government, State Government, Local Authorities or other authorities

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

as are in force from time to time. All employees of the Contractor shall be

employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labor (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at Colony/SLPP

site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

3.3 The Contractor shall at the time of execution of the contract have an EPF

Code Number obtained from the Authorities concerned under the Employees

Provident & Miscellaneous Provisions Act, 1972 and remit contributions in

respect of the employees employed by him at Colony/SLPP Site to the P.F

office concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act-1970, Employees Provident Fund Act etc. Under intimation to HR&

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at Colony/SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of its

2.9 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s Compensation

2.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Workmen’s

Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL if

in the event GIPCL pays it as Principal Employer.

2.13 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

2.15 The contractor shall conduct pre-induction and periodic medical checkup of

his workmen as per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

2.17 The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same from

the date of commencement of work, failing which the contract is liable to be

cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within

one week from the date of issue of form-V. Contractor should apply for Form-

V immediately after receipt of LOI. A copy of Labour License shall be

submitted to GIPCL, HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19 The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory

Act, Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages

Act’, Provident Fund Act, All Labor Laws Act in respect of employees

engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his

employees or to the Government under the above rules, regulation, Acts,

GIPCL reserves the right to recover the same from the running bill of the

2.20 Documentary evidence of deposit of PF paid shall have to be produced by

the contractor along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any

such person who does not comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

2.24 Annual Health Check Up: - As per statutory requirement, Contractor has to

inform workmen deployed at site for annual health check up as per schedule

prepared by HR&A department

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one-week time,

from the date of award of this contract.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the colony premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant/colony.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor has to make payment on or before 7th of every month through bank.

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act and all applicable acts in respect of employees engaged

by him for the work and shall have to maintain necessary records. In case any

amount becomes due to be payable by him to his employees or to the Government

under the above rules, regulation, Acts.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence,

act or omission on your part.

General area lighting will be provided by GIPCL. However, work area specific

lighting should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate

termination of the contract.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

When contractor moves his lifting tools and tackles to the colony area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found okay,

then only materials will be allowed to enter inside colony area. Material inward gate

pass will be made only after certification from Safety Deptt. Security Deptt. will

inform to Safety Deptt., as & when such tools and tackles brought at the gate for

making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Colony/Plant. If quantity of required

safety equipments is not satisfactory, contractor will not be allowed to carry out the

work using such safety gears inside the Colony/Plant for the work.

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

1 Acme Fabrik Plast Co. SSTEELE (Strom) – Double Density

2 Acme Fabrik Plast Co. TRIMAX(Adjacent) – Double Density

3 Favourite Safety Products. Waves Nile D/D

4 Favourite Safety Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor

will procure safety shoes & safety helmet from a reputed company with at least

months’ guarantee and shall produce the guarantee certificate and IS standard

certificate to the safety department. Contractor should purchase safety shoes of

reputed brands. Safety shoes will be issued every year. IS certificate and guarantee

certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they

are at work throughout the contract period. The contractor has to maintain the PPE

issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL, plus applicable GST as per

extant GST Laws.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of

Gujarat Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be

submitted every year before using such tools and tackles. In case of purchase of

new lifting tools and tackles, form no. 10 as per the said rules shall be submitted

before they are taken into use. All lifting tools and tackles shall be of reputed make

having International manufacturing standard and shall be maintained in proper and

workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any

work. They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards, fall arrester,etc. shall be used

to prevent accident. Further, during working on height, contractor should arrange

proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor system

etc. Advice and instructions of engineer in charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting

torch, on DA cylinders and on O2 cylinder. Cylinder caps also required for handling

the cylinders at the work at height area. Gas cylinders shall be transferred through

gas cylinder trolley only with cylinder cap and stored up right (vertical) position only.

All gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant

premises other than the parking area such vehicles shall be handed over to Security

dept. and their entry shall be cancelled for movement inside the plant premises with

immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site incharge of the contractor will act as

a safety officer and he will perform all the duties of safety officer as mentioned

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice. If the contract workmen fail to comply with safety

standards as per category A, B & C below, penalty shall be levied on the contractor

as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless • Rs.500 /- per

attitude in material instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs.2500/-

on ground, electrical

equipment working without

proper earthing, machine • Continuous

being used without unsafe acts

machine guard, Welding will disqualify

machine without ELCB / the contractor

RCCB of proper rating, from further

Gas cylinder without test

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

certificate, Cylinder cap, participation

NRV / Flash back arrester, in tender of

Cylinder trolley etc. GIPCL-SLPP.

Unsafe working practices

at height more than

Working without permit or

non-compliance with

permit conditions like hot

work, height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their

work area continuously will be rewarded / honored on National

25. Electrical safety

➢ All the electrical apparatus including welding machine (either 3-phare or single

phase) should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO)

of 30mA rating.

➢ Bidder should ensure periodic checking of ELCB provided in their electrical

➢ Bidder should ensure that there should not be any joint in the power supply cable of

any machine. All cables should be in good condition with no bare insulation or frayed

➢ Any power supply switchboard/extension boards brought by Bidder should have

ELCB of 30mA rating and it should have sockets along with 3-pin plug

➢ Any type of cable brought by Bidder should not have any joint and should be of

sufficient capacity for the respective job.

➢ Bidder to bring their own 24V rating portable hand lamps along with cable of

(apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

➢ Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per

requirement of job/contract) , extension boards, cables to draw supply from nearest

➢ Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

➢ Bidder to ensure healthiness of their electrical equipment whenever brought to

GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

➢ Bidder to ensure - All portable electric apparatus shall be regularly examined, tested

and maintained to ensure that the apparatus and leads are in good order.

➢ Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

➢ Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

➢ All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

➢ The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

➢ Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

➢ Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any welding

➢ GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder to supply the required cable between GIPCL power

supply point to equipment brought by Bidder for the specified job. Further, if Bidder’s

equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply

from GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity

transformer. Like for hydro jet cleaning system, mixer machine, induction heating

machine, SR machine etc., GIPCL will provide 3-ph 3 wire power supply.

➢ Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as

Contractors not following above electrical safety points at any point of time

are liable to penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed

to rectify any such defective work or workmanship, GIPCL reserve the right to rectify

at risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may be

deducted by the GIPCL from any amount due, or to become due, to the

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

17. GENERAL TERMS AND CONDITIONS

a. All tools & tackles, labours, equipments, materials, consumables, vehicles, etc… to

execute the contract are in the scope of the contractor. The contractor should ensure

that tools & equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute location/Package wise full time independent experienced

site-in-charge/site supervisors at site. They shall co-ordinate with concern GIPCL

engineer and shall bear overall responsibility of contract including joint

measurement, billing, safety of workers etc. Such person shall function from site

office of contractor at GIPCL Colony.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever

required with all workers working under this contract. He shall coordinate with

concern department’s Engineer-in-charge on daily basis and report daily

observations, tool-box talk records etc. The work shall not be allowed without

deploying safety supervisor and a penalty equal to Rs. 1,000/- per day absent of

safety supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions

g. The contractor has to take EC insurance policy for their workmen. The contractor

has to submit labor license and PF account number to the Engineer-in-charge before

start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In

case of delay of work without any valid reason, the GIPCL reserves the rights to

carry out the work by deploying other agencies at the risk & cost of contractor with

additional 10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four hours. If

the contractor fails to mobilize sufficient resources to complete the job in time,

GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and

any agreed extensions thereafter and shall not be subject to any escalation, idle

charges for labor, machinery, overhead expenses etc… due to any reason

whatsoever. No price escalation / idle charges shall be entertained due to delay in

work on unavailability of work front, non-issue of work permit, holding of work permit

for any reason, unavailability of contractor’s supervisor, unavailability of contractor’s

safety supervisor, violation of safety rules, unsafe act by any of contractor’s worker,

negligence & ignorance of safety & quality instructions of GIPCL Engineer-in-charge

or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes & safety helmets, standard dust masks,

safety goggles, etc… as required and shall use exclusively under this contract for all

the time during working at specified locations, failing which, the Engineer-in-charge

may hold the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three successive

incidents), Engineer-in-charge may take necessary action against the contractor,

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

including appropriate financial penalty (Maximum of Rs. 1,000/- per incident per

man-day and as per above clause no. 16) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall ensure

that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-In-Charge for PTW (Permit to

work), work instruction, Return of permit etc.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on

respective item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a

copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of

the respective State Government. It is to be noted that large scale industries and

trading firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these global

standards. Contractor shall be required to observe these standards while working

with GIPCL. Contractor should ensure that his workmen/labour work in accordance

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL / ENGINEER.

Such in-charge shall be constantly in attendance at the site during working hours.

During CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him, shall be

deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove any

person employed by the CONTRACTOR in or about execution of works who in the

opinion of the ENGINEER misconducts himself or is incompetent or negligent in the

proper performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the site

of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works to the extent directed. He

shall tear down and dispose of all temporary works, shall remove or grade, to the

extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

resulting from the operations under this contract and shall do all work necessary to

restore the territory embraced within the site of his operations to at least as good

order and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s colony at

discretion of GIPCL if available.

c. Workshop facility as available at site only on chargeable basis. However,

contractor may visit the workshop to ensure the existing facility. For the facilities

other than available, contractor has to carry out the job outside at their own

d. First aid facilities as available on chargeable basis.

e. For repairing of existing equipments of STP at colony (Package-1)

transportation shall be arrange by GIPCL free of cost. For lifting of pump hydra

shall be provided by GIPCL without any cost

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen regarding

the safety norms and measures to be observed during work operations at the

colony/plant site.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large colony of thermal power plant. The contractor shall

therefore be required to engage qualified/ experienced personnel to undertake

the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

d. Inspection of work will be done by Engineer-in-Charge or his authorised

representative. If the work is not found satisfactory Engineer-in-charge reserves

the right to take suitable action and shall be binding to the contractor.

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed

in whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in

advance and due communication thereof shall be made to the Management.

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OUTSIDE PREMISES OR NOT

DURING THE COURSE OF EMPLOYMENT: (OFF DUTY COVERAGE)

The contractor shall provide off-duty insurance coverage (Medical + Death Benefit)

sum of Rs. one Lac (Nagrik Suraksha Policy or Equallent) to all its workmen

deployed at GIPCL-SLPP Colony site for the accident taking place outside the

Company premises anywhere in any capacity and in whatsoever may be the

manner. Premium amount would be around Rs. 95/- plus GST per person per year.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control

of the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result

in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Baroda/Surat shall have jurisdiction regarding the same

27. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy of variance

28. Uniform: The contractor shall issue three pairs of stitched uniform to contract

workmen (Pant-Shirt for men and Sari-Blouse to women workers). However, brand

of fabric will be MAFATLAL. The color of the uniform shall be as indicated by

GIPCL. The uniform should be issued to workmen within one month from the date of

commencement of the Contract, otherwise penalty will be imposed

29. Adhoc Allowance: Considering the inflation and financial conditions prevailing in

the market, to compensate the contractor towards the benefits of adhoc allowance.

Contractor shall pay additional adhoc allowances to the specified workmen per

30. Legal matters pending before the Court: In case, in any litigation pertaining to

labour employed through contractor, if any direction or order is issued by court at

any point of time, the contractor shall comply with and implement such direction or

order whether passed at the time of award of contract or during the pendency of

31. Annual Health Check-up: As per Statutory requirement Contractor has to inform

workmen deployed at Site for Annual health check-up as per schedule prepared by

• The Contractor shall be responsible for payment of overtime wages to his workmen,

if any, in case they are required to work beyond the prescribed hours under the

applicable law as per applicable rates.

• The Contractor shall not engage workmen below the age of 18 years. Employment

of women shall be strictly according to applicable laws.

• The contractor shall conduct pre-employment medical check-up and periodic

medical check-up of his workmen employed by him as per applicable laws.

• The list is indicative in nature and not an exhaustive one. Any amendment /

alteration / Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

32. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless a

different intention appears, the provision of the Special Conditions of Contract shall

prevail to the extent of such repugnancy of variance.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

The scope of work covered in general comprises of “Monitoring & Maintenance

services for sewage treatment & Recycling plant at colony (Package I) & Monitoring

services for PT, ETP & run off system at DM Plant (Package II)" as detailed under:-

Package I : Monitoring & Maintenance services for sewage treatment & Recycling plant

at colony. The scope of work also including :-

a. Routine Monitoring of sewage treatment plant with deploying minimum one

skilled person having Mechanical and Electrical background / experience in

General shift and one unskilled persons for shift on monthly basis for

operating the plant. The scope of work and quoted rate also includes

deployment of extra manpower during weekly off day/ absence of available

manpower. Further, the scope of work and quoted rate also includes

deployment of additional manpower (minimum one skilled person having

Mechanical and Electrical background / experience in General shift and one

unskilled persons for shift and required additional person for round the clock

working (All three shifts) for operation of STP plant during monsoon period of

three months. The quoted rate includes deputation of additional manpower

during monsoon season for three shifts working and also deputation of

manpower during weekly off/absence of available manpower without

additional financial implication to GIPCL for payment to additional manpower

or for overtime of existing manpower for smooth operation of STP.

b. GIPCL will also deployed one unskilled manpower in shift duty for operation

of STP plant in colony. The payment of said person shall be given by GIPCL

directly. However, in absence of GIPCL deployed manpower, contractor have

to arrange manpower in shift for operation of STP plant. The quoted rate also

includes deployment of extra manpower or over time of existing manpower

during weekly off day/ absence of GIPCL manpower

c. Unit Monitoring shall include of raw sewage pumps, aeration tank with

surface aerator, clarifier with mechanism and sludge pumps, carbon and

pressure filters with treated effluent pumps and chlorination with hypochlorite

solution and submission of daily report thereof.

d. Contractor shall carry out testing of samples twice in a month for (I) BOD (ii)

COD (iii) pH value (IV) Suspended solids (v) Residue chlorine (vi) Total

Dissolved Solids (vii) Total nitrogen (viii) Fecal Coliform and submission of

reports thereof. Contractor shall visit twice in a month & submit visit report

with status of each equipment & line of action for smooth operation &

maintenance of STP.

e. The scope of work for maintenance services for sewage treatment &

Recycling plant at colony includes supply of all spares like bearings pump

parts (mechanical parts), nuts and bolts and consumable including kerosene,

HYPOCHLORITE solution etc shall be in the contractor scope of work. All

required tools, tackles, jutes and other misc. things required for maintenance

work shall be arranged by contractor. The scope of work and quoted rate

shall also include supply Hypochlorite solution required for daily

chlorination (Minimum 10 Litre/day) and maintaining enough stock of

this material at site for minimum 10 days stock. The scope of work also

included supply of require quantity of GUD, UREA & DAP as directive

and requirement given by Engineer in charge.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

f. The scope of work shall also include monitoring of the distribution networks

of recycled water to the connected houses, garden area, cricket ground area

by operating respective valves and checking the flows of water, monitoring of

leakages at each place by engaging one person for the same. The scope of

work includes monitor leakages of recycling pipes and attending the same

immediately as per item nomenclature of schedule of price enclosed

g. Contractor shall carry out repairing of breakdown equipments immediately.

For repairing of equipments transportation shall be arrange by GIPCL

free of cost. For lifting of pump hydra shall be provided by GIPCL Free

h. The scope of work for preventive maintenance of equipment shall be as per

Section-II of Packahe-I given in Section-E & as per directive and instruction

of Engineer in charge by engaging separate skilled manpower and required

tools, tackles, equipments, consumables. The contractor shall arrange

required skill manpower (fitter, welder, Forman, workers) and required tools,

tackles, equipments, consumables for preventive maintenance (as per

specified frequency) and breakdown maintenance of all the equipment,

piping, valves, filter, filter media and other all associated works for smooth

operation of STP and also submit detailed report of preventative

maintenance. Payments shall be done after satisfactory preventive &

breakdown maintenance, joint record (duly signed by contractor & GIPCL

engineer) and verification of engineer in charge.

For Package II : PLANT (Monitoring services for PT, ETP & Run Off System at DM

Plant in Plant premises)

a. Routine Monitoring of water treatment plant, effluent treatment plant, runoff

clarifier and water recovery pit pump with deploying eight person (one site in-

charge + 03 operators + 04 helpers) having chemical background with/

experience of ETP on monthly basis for operating the plant.

b. The scope of work for Monitoring shall include of two water treatment clarifier

and related all auxiliaries, Effluent treatment plant and related all auxiliaries,

all recovery pits and pumps, two numbers of thickeners, three numbers of

centrifuge and related auxillaries, Run off pond clarifier and related auxiliaries

and preparation of all process related chemicals as well as shifting of process

related chemicals from chemical house to dosing tank.

c. Contractor shall carry out testing of samples on hourly basis for ETP and

runoff clarifier at GIPCL lab and recorded at site.

e. The following tests / reports are required to be submitted every 15 days for the

treated water:- (I) BOD (ii) COD (iii) PH value (IV) Suspended solids (v) Oil &

Grease (VI) Total Disssolved Solids (TDS).

1.1 SPECIFIC REQUIREMENT

Contractor shall arrange to submit day to day Operation & maintenance report.

Supervisor will co ordinate with other departments. They will be responsible for

mobilization of manpower, materials, tools & tackles, consumables, equipments and

other required resources to carry out the work as per requirement. Contractor shall

also responsible to take record of operation of plant and breakdown etc.. in register

on daily basis and shall submit the register to the Engineer-in-charge for their

verification on every week.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

1.2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying

additional force within twenty-four hours notice period failing which GIPCL reserves

the right to carry out this work by engaging other party. The expenditure occurred due

to such situations, the Contractor will be held responsible & the same will be recovered

from the Contractor’s monthly bill / any other pending bills along with 10% overhead

charges. For repetitive failure of such work for more than two incidents, GIPCL reserve

the right to terminate the entire contract by forfeiting all pending dues, Security Deposit

& other retention money, if any, after giving 15 days notice to the contractor & this will

be binding to the contractor.

1.3 SPILLAGE OF MATERIAL

Contractor shall take due care to avoid any spillage of material while loading /

transporting / handling. To avoid spillage of material, overloading / heaping shall be

avoided by the contractors. Trolleys shall be in good condition for any leakage of

materials. In case of any spillage, contractor shall be responsible to clean up that area

at their cost otherwise GIPCL shall get the work done by other agency at contractor’s

risk and cost with additional 15% overhead charges.

1.4 DISPOSAL OF MATERIAL

Contractor shall be responsible for removal and disposal of excess or scrape material

outside premises or at designated locations as per prevailing GPCB norms. GIPCL will

not be held responsible for any subsequent consequences regarding improper

disposal of material. Contractor shall be required to submit written undertaking along

with the final bill that all the scrape material is disposed off at outside colony/working

premises or at designated location as per prevailing Government guideline and

contractor shall indemnify, keep harmless the GIPCL against any future liabilities or

consequences in this regard. Contractor’s final bill shall be processed only after receipt

of letter of undertaking by the contractor.

1.5 SCOPE OF CONTRACTOR

1. All tools & tackles, tractors, required vehicles to execute the Operation as well as

preventive& breakdown maintenance contract will be in the scope of the contractor.

The contractor should ensure for healthiness/working conditions of tools, tackles &

2. All consumable items like cloth, cotton waste, Oil, grease, kerosene, gas, diesel,

lubricants etc will be in the scope of the contractor.

3. All safety/PPEs required during work at site are to be arranged by the contractor.

4. The Contractor shall have to provide necessary facilities including accommodation for

their labor at their own cost.

5. The contractor has to arrange all spares like bearings pump parts (mechanical parts),

nuts and bolts, mechanical seal, bearing, oil seal, cotton waste, oil/grease,

thinner etc and all consumables including chlorine, hypochlorite solution, UREA,

DAP & GUD etc. as per the recommended dose at their own.

6. The contractor shall arrange required skill manpower (fitter, welder, Forman, workers)

and required tools, tackles, equipments, consumables for preventive maintenance (as

per specified frequency) and breakdown maintenance of all the equipment, piping,

valves, filter, filter media and other all associated works for smooth operation of STP.

7. The contractor shall arrange required extra manpower for three shifts working during

monsoon season and also during weekly off day/ absence of available manpower

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

8. Contractor has to depute their full time experienced overall site-in-charge/ supervisors

for work execution as per specification and for day to day work planning &

coordination with respective department’s Engineer-in-charge, to obtain day to day

Location/Package wise work permits, to get daily location wise work supervision, to

record Location/Package wise joint work done reports/measurements/trip certification,

to prepare Location/Package wise separate bills, to prepare & apply

Location/Package wise manpower gate pass, to maintain Location/Package wise

statutory & legal compliance records, etc…

1.6 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts of

the GIPCL, or if defects not readily detected by proper inspection shall develop before

the final completion and acceptance of the whole work, the CONTRACTOR shall

forthwith make good, without compensation, such damage or defects in a manner

satisfactory to the ENGINEER / GIPCL. In no case shall defective or imperfect work be

retained even if contractor followed all technical specifications. GIPCL will not

compromise for quality of materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the

passing of any accounts.

1.7 DAILY DIARY AND PROGRESS REPORT :

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will

supply all detailed information every day at 9:00 hours for the day preceding and the

diary will be jointly signed by the ENGINEER and the CONTRACTOR’S

representatives, every day in token of its correctness. A works instruction book,

serially numbered will also be kept in the ENGINEER’S office and all day to day

instructions will be given in that book. The CONTRACTOR’S representative shall

report every day to see these instructions and sign them at the bottom in token of his

having seen them.

The CONTRACTOR shall provide all information regarding procurement of materials

and progress of work, as is required by the ENGINEER for compiling the weekly

progress reports. This information shall be provided by contractor at 9:00 hours every

Monday, for the preceding week.

2. PRICE & RATES

For Package I to II:

The price accepted shall include the cost of all spares like bearings pump parts

(mechanical parts), nuts and bolts, mechanical seal, bearing, oil seal, cotton

waste, oil/grease, thinner etc and all consumables including chlorine,

hypochlorite solution, UREA, DAP & GUD as per the recommended dose,

kerosene, jutes etc., tools, tackles and other things required for operation &

maintenance of STP AND for monitoring of PRETREATMENT PLANT, EFFLUENT

TREATMENT PLANT AND RUNOFF SYSTEM, cost of all materials, labour, cost of

labour charges with their wages along with corresponding statutory liabilities,

overtime of contractor’s manpower during absence of GIPCL manpower,

supervisors, vehicles, spares & maintenance, shifting, transportation, loading,

unloading, equipment, all tools & tackles, mobilization, consumables, site visit

charges, loading & boarding of staff, accommodation, storage of

materials/equipments/consumables, preparation & submission of report, office

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

establishment, uniform cost, adhoc allowances, other misc. allowances as declared

by GIPCL safety equipments & PPEs, Legal & Statutory requirements, Royalties,

Rents, Excise duty, Sales Tax, Stamp Duties, Central or State Government or Local

body or Municipal Taxes or Duties, Turn over Tax, Work Contract Tax, VAT, Octroi

duty and / or any other duty / tax (including GST), levied by the Central, State

Government or other Public bodies, overheads, profit etc…and such other costs that

are not specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work. The whole item rates shall be

deemed to include for everything mentioned in the specification, all leads & lifts,

contractor’s overheads & profits for due performance of the work under this contract

and such other costs that are not specifically mentioned herein but will be incurred

by the contractor for the satisfactory and timely completion of the work. The rates

shall also include cost for mobilization / demobilization of manpower, equipments,

materials, etc... as per work requirement.

Any statutory changes in taxes & duties will be to GIPCL’s account. In case of any

reduction and/or removal of taxes, the same shall be passed on to GIPCL

The rates shall be firm for entire contract period and also during extension, if

required, and shall not be subject to any escalation in prices, idle charges for labour,

machinery, overhead expenses etc. No price escalation / idle charges shall be due

to any reason whatsoever.

The prices / item rates quoted by Bidder shall remain firm till completion of the

contract period and any agreed extensions thereafter and shall not be subject to any

other escalation, idle charges for labour, machinery, overhead expenses etc. No

price escalation / idle charges shall be payable due to delay in work by contractor or

due to non-availability of work front by GIPCL or any reason whatsoever.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remain unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and satisfactory

completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remain unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives.

2.1 THE TOTAL RATE INCLUDING,

➢ shall include the cost of all materials, tools & tackles, cost of labour, supervision,

equipments, mobilizing, demolishing, fuels, lubricants, oils, fixtures, setting out,

transport, consumables, royalties, temporary & permanent works, local taxes &

levies (including GST), duties, uniform charges, EC & off duty coverage policy,

safety PPEs, overheads, profit, etc… all complete.

➢ Shall include the overtime cost of manpower due to absence of any of available

manpower and also due to weekly off/holidays/leave of available manpower.

➢ Shall include additional manpower cost for three shifts (Round o’clock )working

during monsoon season.

➢ Shall include cost of additional skilled manpower, consumable, tool/tackles,

equipment, supervision etc. complete for preventive & breakdown maintenance for

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

➢ Shall include cost of adhoc amount, unform, safety PPEs to worker.

➢ shall be deemed to cover working in adverse condition as well as supervision.

➢ shall be final and firm for the entire contract period including extension, if any, and

shall not be subjected to any escalation.

➢ Compliance of labour laws and other agencies is to be ensured by the contractor.

➢ The contractor will pay to laborers in line with prevailing minimum wages.

➢ Contractor representative shall site visit 02 times per month.

➢ To collect water sample and submit report 02 nos per month.

2.2 VARIATION IN MINIMUM WAGE RATE:

This being labour oriented job (Package-I, Section-I and package II only), the

contractor will pay the minimum wages & applicable statutory liabilities to the labours

as declared by the Government from time to time.

Rates Quoated by bidders will remain firm throughout the contract period and any

extension thereof. There will not be any escalation/compensation to the contractor

against any revision in MWR (Minimum Wage Rates). However, contractor shall not

pay less than the Minimum Wages notified by the Government from time to time to

his/her employees of corresponding category.

Contractor shall at his/her expense comply with all labour and industrial laws and

such other acts and status as may be applicable to this contract in respect to pay

etc. On account of any default in respect of all liabilities and in case of non-

compliance of the above, the company can withhold their payments till all legal

liabilities are discharged.

Contractor shall deploy labour/workers & supervisors in sufficient numbers and

quality to ensure workmanship of the degree specified in this contract and to the

satisfaction of the Company.

The item rates shall be firm for entire contract period and also during extension, if

required, and shall not be subject to any escalation in prices, idle charges for labour,

machinery, overhead expenses etc. No price escalation / idle charges shall be due

to any reason whatsoever.

The prices / item rates shall remain firm till completion of the contract period and any

agreed extensions thereafter and shall not be subject to any other escalation or

reimbursement, idle charges for labour, machinery, overhead expenses etc. No price

escalation / idle charges shall be payable due to delay in work by contractor or due

to non-availability of work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and satisfactory

completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon

day to day requirement. However, item rates remain unchanged and the payment

shall be made as per the actual quantity executed as informed & certified by GIPCL

representatives

3. CONTRACT PERIOD

Contract period will be two years from the date of commencement (mobilization

period will be 07 days from the date of issue of LoI or Work Order whichever earlier)

or from the date of commencement as mentioned in work order.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

GIPCL reserves the right to extend the Contract Period up to 03 (three) months at

the same rates, terms & conditions without any price escalation and entering into

any new contract.

The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued at the

same rates, terms & condition or at negotiated rates acceptable by both parties i.e.

the Company & the Contractor.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the Package wise separate running invoices in duplicate

(one original in physical form and soft copy in MS Excel format as directed by

Engineer-in-charge) for every month in respect of the work performed or completed

during the previous month along with the documents as mentioned hereinafter. On

receipt of the invoice complete in all respects and with all the specified documents,

the payment in respect of the same shall be made within 21 days of such receipt of a

complete invoice as per the following terms of payment:

(i) For Package I &II- 100% of monthly RA bill along with 100% taxes shall be

released against the actual work executed and duly certified by GIPCL.

Income Tax (IT) will be deducted at source from monthly RA bills as per the

rules in force.

(ii) Security deposit at 10% of annual contract value shall be submitted as per

clause no.: 1 of Section-C. Security deposit will be returned to the Contractor

without any interest after retention period of four months from actual contract

completion date as certified by Engineer-in-charge as per clause no.: 1 of

(iii) Contractor shall quote the rate/price along with applicable GST. Party should

raise the invoice as per GST act.

(iv) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing GIPCL’s GST no. along with contractor’s GST registration no. and

the date of issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(e) Contractor shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(f) Any statutory changes (increase/decrease) in taxes & duties will be to

GIPCL’s account. In case of any reduction and/or removal of taxes, the

same shall be passed on to GIPCL.

(v) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipments, vehicles etc at site. The Contractor shall also furnish the

checklist as per ANNEXURE-A enclosed with the Section-F of tender

document along with the RA bill of respective month.

(vi) The contractor along with monthly RA Bill shall submit copy of P.F. Challan,

Photo copies of wages register of previous month, photocopies of attendance

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

sheet of respective month & copy of ECR statement indicating the employee

and employer's P.F contribution of previous month with respect of employees

employed by him for the contract at GIPCL site.

(vii) The Contractor shall submit his Final Bill within a period of three months of the

expiration or earlier termination of the contract or any extensions that may be

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of three months.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to have

waived any claims not mentioned in the Final Bill and shall not be entitled to

recover the same from GIPCL subsequent to the submission of the Final Bill

on any account and GIPCL shall stand absolved of all its liabilities in respect

of any such claims not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid for a period of two years of the Contract Period and shall

remain unaltered during the entire contract period & any further mutual

agrred extension.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill:-

(i) Measurement sheets (both in soft copy and in physical form) of work done.

(ii) Bill of material stamped & signed by security at gate entry.

(iii) Certified Joint Measurement records of work done in the form of duly signed

by GIPCL’s authorized representative and contractor’s supervisor in standard

(iv) Site visit Report 02 nos

(v) Sample Report ( treated water ) 02 nos

(vi) Check list (Annexure-A in Section-F).

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, etc… along wage certificate pertaining to

respective bill period.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa (Annexure-D) in Section-

F), after releasing final bill payment.

(iv) CERTIFICATE OF COMPLIANCE BY CONTRACTOR as per Annexure-K

Bill submitted without any of the above documents shall not be processed for

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

7. MEASUREMENT & DAILY REPORTS

The unit of measurement will be as specified in respective item of Schedule

The contractor shall maintain day to day item wise and location wise record of work

done duly verified by various concerned authorities pertaining to area and shall

submit the same with each RA bill for verification and passing of bill accordingly. The

bill will not be processed without submission of certified work done records.

Contractor shall be required to furnish satisfactory job completion report to

GIPCL on daily basis. The monthly bill payment shall be released based on the

certified reports of the works.

7.1 The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

7.2 Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer-in-charge shall be final and binding to the contractor.

8. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 04 hours from the time

the intimation given by GIPCL.

b) Contractor shall provide sufficient nos. of supervisors who will be responsible

for supervision and execution of job in specified time. The supervisors shall

coordinate with the Engineer-in-charge of GIPCL for proper execution of the

c) The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

9. QUANTITY OF WORK

The quantities against various items of Package I (Section-I) & Package-II is regular

frequencies for two years. Contractor shall strictly follow these frequencies item wise

and shall ensure the same periodically. Quantities mentioned in items of in other

Section/Packages is estimated periodical quantities likely to be executed during

contract period on as & when required basis for which contractor shall arrange

required manpower & other resources separately.

However, the Quantities or frequency of work may likely to be changed during the

course of contract period based on the requirement or any other unavoidable

Contractors shall engage required nos. of labors along with required tools & tackles

as per work load and emergency situations throughout the contract period to perform

his contractual duties.

Contractor shall have no any right for any compensation on ground of such addition

or reduction in scope of work. GIPCL reserves the right to operate/increase or

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

decrease quantities in each item or omit any item included in Schedule of Quantity at

his discretion. Contractor shall have no claim, whatsoever, on grounds of loss of

anticipated profit etc. on account of the same.

If any time after commencement of the work, GIPCL shall, for any reason

whatsoever, not require the whole work thereof as specified in the tender to be

carried out, the ENGINEER shall inform the fact to the CONTRACTOR who shall

have no claim to any payment of compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated. The quantum of work

of individual item may be up to any extent depending upon requirement. However,

item rate remains unchanged. Under this contract, contractor has to execute all work

as per the Colony/Plant requirement.

10. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same. Where any portion of the general conditions of

contract is repugnant to or at variance with any provisions of the special conditions

of contract, then unless a different intention appears, the provision of the special

conditions of contract shall prevail to the extent of such repugnancy of variance.

11. FACILITIES TO BE PROVIDED BY GIPCL

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Space for constructing office & store as decided by GIPCL.

Apart from the above, no other facilities shall be provided by GIPCL. The contractor

shall provide necessary facilities, including accommodation for their labour at his

12. SPECIAL CONDITION OF CONTRACT AND APPLICABLE PENALTY: FOR

PACKAGE – I (COLONY)

a) Contractor shall arrange minimum one skilled person having Mechanical and

Electrical background / experience in General shift and two unskilled persons

for two shifts on monthly basis for operating the STP plant (09 months).

Further, contractor shall deploy additional manpower (minimum one skilled

person having Mechanical and Electrical background / experience in General

shift and three unskilled persons for three shift) for round the clock working (All

three shifts) for operation of STP plant during monsoon period of three months.

Contractor shall responsible for deployment of extra manpower during weekly

off day/ absence of any of available manpower.

In case of failure by contractor to arrange manpower as specified above,

following penalty will be applicable :-

Absence of Manpower in any shift Rs.500/- per shift

Duty hours less than 04 hours Consider absent.

Rs. 500/- per shift

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

Duty hours more than 04 hours but less ten 07 Rs.250/-per instant

Duty hours by deployed shift manpower :- Rs.100/-per instant

more than 07 hours but less than 08 hours

Non-deployment of Manpower in case of long Rs.700/- per day

leave of deployed manpower

b) Contractor shall arrange supply of Hypochlorite solution required for daily

chlorination (Minimum 10 Litre/day) and maintaining enough stock of this

material at site for minimum 10 days stock. The scope of work also

included supply of require quantity of GUD, UREA & DAP as directive and

requirement given by Engineer in charge.

In case of contractor failed to supply above materials without any specific

reason and if above specified materials are not available at site for more than

three days, GIPCL may enforced penalty of Rs.100/- per day to the contractor

till receipt of materials.

c) Contractor shall arrange preventive maintenance of equipment as per directive

and instruction of Engineer in charge by engaging separate skilled manpower

and required tools, tackles, equipment, consumables. The contractor shall

arrange required skill manpower (fitter, welder, Forman, workers) and required

tools, tackles, equipment, consumables for preventive maintenance (as per

specified frequency) and breakdown maintenance of all the equipment, piping,

valves, filter, filter media and other all associated works for smooth operation of

If contractor failed to carry out preventive maintenance as per given frequency

without any specific reason, GIPCL may enforced penalty of Rs.500/- per day

for delay of more than 07 days beyond given frequency.

d) Breakdown maintenance of all the equipment, piping, valves, filter, filter media

and other all associated works for smooth operation of STP.

If contractor failed to carry out breakdown maintenance and failed to take any

action beyond 07 days without any specific reason, GIPCL may enforced

penalty of Rs.500/- per day.

e) Contractor authorized representative shall visit STP at colony twice in a month

& submit visit report with status of each equipment & line of action for smooth

operation & maintenance of STP.

If contractor representative failed to carry out visit twice in each month without

any specific reason, GIPCL may enforced penalty of Rs. 1000/- per each

f) Contractor shall have to remain present during the visit of any authority from

GPCB, CPCB & MOEF for joint sampling and clarification if required.

g) The contractor shall carry out work in shift/Sunday/holiday in case of any

emergency jobs.

h) The following tests / reports are required to be submitted every 15 days for the

treated water :- (I) BOD (ii) COD (iii) PH value (IV) Suspended solids (v)

Residue chlorine (vi) Total Dissolved Solids (vii) Total nitrogen (viii) Fecal

i) Contractor has to keep attendance register @ colony gate with daily in /out

Record of his employee duly sign by GIPCL colony gate supervisor. Contractor

has to strictly ensure duty hours of your employee. Penalty amount shall be

deducted pro-rata basis from contractor’s bill.

j) All required arrangements will be in the contractor’s scope.

k) All preventive maintenance shall be carried out as per the frequency

mentioned in the schedule and break down maintenance shall be taken up as

and when required at site

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

FOR PACKAGE - II (PLANT)

a) Contractor shall have to remain present during the visit of any authority from

GPCB, CPCB & MOEF for joint sampling and clarification if required.

b) The contractor shall carry out work in shift/Sunday/holiday for any emergency

The following tests / reports are required to be submitted every 15 days for

the treated water :- (I) BOD (ii) COD (iii) PH value (IV) Suspended solids (v)

Oil & Grease (VI) Total Dissolved Solids.

c) During the month contractror’s Visit at site & Water Sample report not

submitted,in that case company shall deduct as a penalty of Rs.2000/- and

Rs.1500/- per case respectavely.

d) For monitoring purpose manpower qualification is under :-

Site in charge: AOCP (ITI) or B.Sc with Chemistry and minimum

experience of five years of effluent treatment plant monitoring.

Operator: AOCP (ITI) or B.Sc with Chemistry and minimum

experience of Two years of effluent treatment plant monitoring.

Helper: S.S.C. pass and familiar with chemical handling

All required arrangements will be in the contractor’s scope

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

PRICE BID (To be quoted online only through website):

https://tender.nprocure.com

Sr. Description Estimated Value % Service Quoted Amount with

No. with 18% GST (Rs.) charge (To Service charge and

be quoted GST (Rs.)

SOR Amount (including 18%

GST) for Biennial contract for

PACKAGE-I: Monitoring &

Maintenance services for

Sewage Treatment & Recycling Above/

Plant at SLPP-Colony and 62,42,122.66 Equal/

PACKAGE-II: Monitoring Below

services for PT, ETP & Run Off

System at DM Plant in Plant

premises (Year: 2026-28).

Note: Note: The quoted percentage rate on given SoR item rates will be inclusive of all

labour cost, equipments, materials, supervision, consumables, tools, tackles,

profit & overheads, all taxes & duties (including GST), etc… Rates shall be firm

for entire duration of contract period of two years and extension up to 03 Months

My rates are as under (only to be quoted online on https://tender.nprocure.com).

At estimated value including 18% GST

OR _______ %age above the estimated value including 18% GST

OR _______%age below the estimated value including 18% GST

Note:- (1) Percentage rate offer/bid price on SoR value including GST shall be quoted through online (n)-

Procure only. Hard copy of price bid shall not be considered/accepted.

(2) Evaluation of tender will be done on gross total quoted amount with GST.

SEAL & SIGNATURE OF TENDERER : __________________________________

NAME OF AUTHORISED PERSON : __________________________________

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

SCHEDUE OF RATE

PACKAGE -I (Section-I)

MONITORING AND MAINTENANCE SERVICE FOR SEWAGE TREATMENT AND

RECYCLING PLANT AT SLPP- COLONY

Sr. ITEM DESCRIPTION QTY. UNIT RATE AMOUNT

1 Routine Monitoring of sewage treatment 24 Month 52695.20

plant with deploying minimum two persons

(one skilled & one unskilled) on monthly

basis for operating the plant. The rate shall

be also including providing extra

manpower on off day of regular manpower

during monsoon period of three months for

round the clock operation, during absence

of GIPCL manpower, overtime if any etc,

complete as per detailed scope of work

specified in Section-D and as directed by

Engineer in charge.

This Monitoring includes

1) Monitoring raw sewage pumps, aeration

tank with surface aerator clarifier with

mechanism and sludge pumps, carbon and

pressure filters with treated effluent pumps

and chlorination with treated effluent

pumps and chlorination with providing

hypochlorite solution(min10litre per day) &

required UREA,DAP & GOL and

submission of daily report thereof.

2) Testing of samples twice in a month for

PH,COD,BOD,TSS,Total

Nitrogen,Fecal Coliform, Residue

chlorine and submission of reports

thereof.Also viist twice in a month & submit

visit report with status of each equipmets &

suggestions for further improvements..

3) All required tools, tackles, and other

things required like safety gadgets

etc…will be arranged by you.

4) Monitoring the distribution of recycled

water to the connected houses by

operating respective valves and checking

the flow to houses & garden networks. You

will also monitor leakages etc…to recycling

Total quoted price for Package-I

Contractor’s applicable GST for

Package-I (Section-I)

Total Quoted Price with GST for

Package-I (Section-I)

Note: The online quoted rates/Price shall be inclusive of all labour cost, equipments,

supervision, consumables, tools, tackles, all taxes & duties (including GST),

profit & overheads etc..Item rate shall be firm for entire duration of contract

period of two years. Bidder shall quote including GST on their quoted price.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

PACKAGE -I (Section-II ) (Preventive & Breakdown Maintenance)

MONITORING AND MAINTENANCE SERVICE FOR SEWAGE TREATMENT AND

RECYCLING PLANT AT SLPP- COLONY

Nature Unit Total

Name of Activity of UOM Rate Amount.

Mntc. (Rs.) (Rs.)

PM of Horizontal Pump (T.E.

Overhauling of Horizontal Pump

3 Oil seals replacement of pump. BD 4.00 No 2821.00

Mechanical seal replacement of

Replacement / Repaire of gland

follwer & its bolt at site.

Submersible pump.

Submersible pump.

Overhauling of Submersible

Pump 1.5/5 HP/7.5 HP/10 HP

Overhauling of Submersible

Pump 15 HP/20 HP/40 HP

Shifting of Submersible Pump in

premises. (5 & 1.5 HP)

Replacement of suction strainer

in submersible pump

12 Gland tightening of Pump. BD 4.00 No 341.00

13 Gland replacement of pump. BD 4.00 No 345.00

Replacement of flixible hose in

Suction strainer cleaning of

Replacement of belt in Gear box /

Greasing in pump, Blower,

Clarifier drive and Plummer block.

Love joy coupling spider / pin

bush replacement

Replacement of coupling Pump/

Oil top up in pump, Blower &

Oil replacement in pump, Gear

Replacement of Oil Cup / Oil level

22 indicator. BD 2.00 No 1028.00

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

Nature Unit Total

Name of Activity of UOM Rate Amount.

Mntc. (Rs.) (Rs.)

Decoupling, Alignment and

23 Coupling of pump/ Blower/ BD 4.00 No 2738.00

Gear Box with motor.

24 Servicing of PSF vessel BD 2.00 No 8202.00

Opening and closing of Man hole

cover of tank/Vessel.

26 PM of Clarifier PM 6.00 No 2732.00

27 PM of Aerator Mechanism PM 6.00 No 2732.00

28 Overhauling of gear box BD 2.00 No 5885.00

Plumber block / Bearing

replacement in clarifier.

Replacement of Traction Wheel

Replacement of chain / sprocket

Replacement of pinion shaft /

pinion in Clarifier

Erection & Welding of MS / SS

33 pipe up to 6mm thk up to BD 20.00 M 556.00

Threading, fitting, Erection &

35 Welding of GI pipe up to BD 20.00 M 517.00

50 NB (per meter)

Welding of MS / SS joint up to

6mm (in inch dia).

Erection & welding of MS / SS

flange upto 80NB..

Erection of UPVC pipe up to

Erection of UPVC pipe up to

Erection of UPVC pipe up to

Erection/ replacement of UPVC

valve up to 50NB

Erection/ replacement of UPVC

valve up to 100NB

Attending leakage in PVC/HDPE

Attending union leakage in pipe

Attending flange leakage in pipe

line upto 80 NB

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

Nature Unit Total

Name of Activity of UOM Rate Amount.

Mntc. (Rs.) (Rs.)

Dewatering of Valve Pit/drain

Pin hole leakage attending of

49 above ground pipe up to 100NB BD 6.00 No 1606.00

Pipe line chocking clearing up to

51 Gland tightening in valves BD 4.00 No 83.00

Servicing of Gate / Globe Valve

at site up to 150 NB.

Servicing of NRV at site up to

54 Servicing of Float Valve.. BD 2.00 No 1540.00

Servicing of butterfly valves up to

Replacement of gate, globe

valve, NRV and upto 150 NB.

Replacement of thraded gate,

57 globe valve, NRV and Float / Foot BD 4.00 No 1364.00

valve upto 50 NB.

Replacement of Butterfly valve up

Fabrication / Replacement of

Freeness checking of various

type & size of valves

Servicing of Manual Hoist/Chain

Pulley Box & Travelling Trolley.

Fabrication & Erection of

structrual job. (in MT)

Erection of scaffolding for

63 Miscelleneous work.3MX3M X6M BD 1.00 No 4041.00

64 Supply of Material/parts 10000.00 % 1.10

Supply & fixing of 80 NB CS

PIECE,FLANGED END in

existing line with necessary

cutting,welding,bolting etc .Basic

rate of Valve is Rs.13000 /-

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

Nature Unit Total

Name of Activity of UOM Rate Amount.

Mntc. (Rs.) (Rs.)

Replacement of flexible hose in

submersible pumps supplying &

fixing of pvc hose pipe110 dia

incl. clamp, Remove damage

hose. Fix new hose.Bais rate of

hose pipe is RS.225/-M

Total quoted price for Package-

I (Section-II) Rs.

Contractor’s applicable GST

for Package-I (Section-II) Rs.

Total Quoted Price with GST

for Package-I (Section-II) Rs.

Note: The online quoted rates/Price shall be inclusive of all labour cost, equipments,

supervision, consumables, tools, tackles, all taxes & duties (including GST), profit

& overheads etc..Item rate shall be firm for entire duration of contract period of two

years. Bidder shall quote including GST on their quoted price.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

MONITORING FOR PRETREATMENT PLANT, EFFLUENT TREATMENT PLANT AND

PRICE BID FORMAT

Sr. Item Description Qty Unit Rate Amount

1 a). Routine Monitoring of water treatment plant, 24 Month 148485.757

effluent treatment plant, runoff clarifier and water

recovery pit pump,Schedule -I & II sampling

Sand , Activated carbon and resin media fillup &

removal with deploying eight person( one sight in

charge + 3 Operator +4 helpers) having chemical

background with/ experience of ETP on monthly

basis for operating the plant.

b). Your unit monitoring shall include of two water

treatment clarifier and related all auxiliaries,

Effluent treatment plant and related all auxiliaries,

all recovery pits and pumps, two numbers of

thickeners three numbers of centrifuge and

related auxillaries, Run off pond clarifier and

related auxiliaries and preparation of all process

related chemicals as well as shifting of process

related chemicals from chemical house to dosing

c). You shall carry out testing of samples on

hourly basis for ETP and runoff clarifier and

submission of reports thereof.

d) You have to do the liasioning with GPCB, Surat

and Gandhinagar for getting/applying

consent/renewal of consent {Air, Water,

Hazardous (soil) waste etc.} from time to time for

operating the plant incl. application in standard

format of GPCB at Surat and Gandhinagar for

getting the same. You shall have to remain

present during the visit of any authority from

GPCB, CPCB & MOEF for joint sampling and

clarification if required..

e)The following tests / reports are required to be

submitted every 15 days for the treated water :-

(I) BOD (ii) COD (iii) pH value (IV) Suspended

solids (v) Oil & Grease. (VI) Total Disssolved

Total quoted price for Package-II (Rs.)

Contractor’s applicable GST for Package-II

Total Quoted Price with GST for Package-II

Note: The online quoted rates/Price shall be inclusive of all labour cost, equipments,

supervision, consumables, tools, tackles, all taxes & duties (including GST),

profit & overheads etc..Item rate shall be firm for entire duration of contract

period of two years. Bidder shall quote including GST on their quoted price.

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

SUMMARY OF SOR FOR PACKAGE I & II

Package Name of Work Total GST Amount (Rs.)

Amount (Rs.) Amount including

(Rs.) GST for Two

I Section-I Monitoring & Maintenance 1264684.80 227643.26

services for Sewage Treatment and

Recycling Plant at colony (Regular

Section-II Preventive & Breakdown 461591.50 83086.47

Maintenance for Sewage Treatment

and Recycling Plant at colony

II Monitoring services for PT, ETP & 3563658.16 641458.47

Run Off System at DM Plant in Plant

Total Amount of Packages (I & II) 5289934.46 952188.20

Total Amount of Packages (I & II) 5289934.46 952188.20

Tender for “Surat Lignite Power Plant: 4 X 125 MW, Unit # I to IV – BMC for Monitoring & Maintenance services for STP &

Recycling Plant at colony and Monitoring services for PT, ETP & Run Off System at DM Plant in Plant premises for two years

of contract period”. Bid No.: SLPP/Civil/STP & ETP/ 2026-28

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor