Supplying In Mould Labeled (IML) Prasad Container (PP)

Technical Bid Opening Date Dt.06/07/2026 at 11.30 AM

Financial Bid Opening Date Dt.10/07/2026 at 11.30 AM If Possible

Shree Aarasuri Ambaji Mata Devsthan Trust

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

Email: [email protected]

Draft Tender Peper Approved By Below Commitee

Clerk Manager Account Officer Administrator

Notice Inviting Online Tender

Tender Notice No: PPK-2 (Re-tender) (2026-27), Tender Document for Supplying In

Mould Labeled (IML) Prasad Container (PP) for Pilgrims at Ambaji Temple (Including all

Materials, Labour charges, transportation with loading unloading) Ambaji , Gujarat,

1 Department Name/ Authority Name Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

2 Office Address Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ta.Danta, Dist. – Banaskantha

Ambaji – 385110, Gujarat.

3 IFB No./ Tender Notice No. PPK-2 (Re-tender) (2026-27)

4 Name of Project Supplying In Mould Labeled (IML) Prasad

5 Name of Work Supplying In Mould Labeled (IML) Prasad

Container (PP) for Pilgrims at Ambaji

Temple (Including all Materials, Labour

charges, Transportation with loading

unloading) Ambaji , Gujarat, India

Estimated Contract Value (INR)

7 Period of Contract up to One year or acceptance of new Tender

8 Only for Manufacturing of This Type Work

9 Only for Manufacturing of This Type Work

Class of Bidder

10 Indian Rupee (INR)

Tender Currency Settings

11 Bid Document Fee/ Tender Fee Rs.15,000/- + 18% GST – Rs.2700 = 17,700/-

With 18% GST (seventeen Thousand seven Hundred olny) in

form of Demand Draft from Nationalized Bank or

as appear by Government of Gujarat like as UTI,

IDBI, HDFC or ICICI Only (Non Refundable)

12 SHRI ARASURI AMBAJI MATA DEVSTAN TRUST,

Bid Document Fee Payable to

13 Bid EMD (INR) Rs.13,50,000/- (Thirteen Lakh Fifty Thousand

Rupees only) in form of Demand Draft

Nationalized Bank or as appear by Government of

Gujarat like as UTI, IDBI, HDFC or ICICI Only

14 Bid EMD in favour of SHRI ARASURI AMBAJI MATA DEVSTAN TRUST,

15 SECURITY DEPOSIT

Rs.22,50,000/-(Twenty-two lakh fifty

( On Acceptant of Tender

thousand rupees) in form of DD favor of

Refundable as per Tender

Shri Arasuri Ambaji Mata Devstan Trust, Ambaji

Nationalized Bank or as appear by

Government of Gujarat like as UTI, IDBI,

HDFC or ICICI Only (Refundable)

16 Bid Document Downloading Start Dt.22/06/2026

17 Pre bid Meeting date and venue Pre bid Meeting for this tender shall be held on

Dt.24/06/2026 at 11.30 am in the office of the

Authority at the following address:

Administrator & Add. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat-385110

18 Bid Document Downloading End Dt.01/07/2026 up to 04.00 PM

19 Last Date & Time of Online Dt.01/07/2026 Up To 04.00 PM

submission Tender Price Bids (Only

20 Last Date & Time for Physical Dt.04/07/2026 up to 04.00 PM

submission of Technical bids

21 Date of opening Technical Bid Dt.06/07/2026 at 11.30 am

22 Bid Validity Period 90 days from the date of opening of price bid but no

modification shall be allowed after downloading of

23 Dt. 10/07/2026 at 11.30 am if Possible

Financial Bid Opening Date

24 Physical Submission of Technical Physical copy of technical bid along with Tender

Bids Fees, Bid EMD and other documents (except Price

Bid) up to Mention date & Time by RPAD / by

hand In Person in the office of the Authority at

Administrator & Add. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat-385110

25 Price Bid Submission Bidder shall submit their price offer in

(ONLINE ONLY) Electronic format only on website

www.nprocure.com after digitally signing the

same. Offers which are not digitally signed will

not be accepted. No offer in physical form will

be accepted and any such offer if received will

be outright rejected. Also any reference of the

Price, quotes, etc. in physical submission shall

result in rejection of the Bid of the bidder.

27 Officer Inviting Bids Administrator & Add. Collector, Administrator

Office Shree Arasuri Ambaji Mata Devasthan

Truat Ambaji, Gujarat

28 Bid Opening Authority Administrator & Add. Collector, Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

SCHEDULE FOR INVITATION OF TENDER :

Sealed tenders are invited from experienced and reputed Agencies for Tender Document for

Supplying In Mould Labeled (IML) Prasad Container (PP) for Pilgrims at Ambaji

Temple (Including all Materials, Labour charges, packing & Transportation with

loading unloading) Ambaji , Gujarat, India as detailed below:

1. Technical Bid :-

(a) Tender Fee With 18% GST :- Rs.17,700/- (In form of D.D. Nationalized Bank Only or

as appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption

Certi. not Valid)

(b) EMD AMOUNT : Rs.13,50,000 (D.D.Nationalized Bank Only or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption Certi. not

2. Instructions to Bidders : Introduction:

The Service provider are invited to submit a Technical Proposal (Online and Offline) as

per the formats given in Annexure-1 and a Financial Proposal as per the formats given in

Annexure-2(Online only) in separate sealed covers for providing consulting services

required for the assignment. The Service provider shall bear all costs associated with

the preparation and submission of their proposals. SAAMDT is not bound to accept any

or all proposals, and reserves the right to annul the selection process at any time prior

to award of contract, without any liability to SAAMDT.

3. Proposal Validity :

The Technical and Financial Proposal to be submitted by the Service provider should be firm and

valid for a period of 90 days from the Opening Of The Price Bid.

4. Tender Fees and Earnest Money Deposit :

(c) The Proposal shall be accompanied by Non-refundable tender fee with GST of

Rs.17,700/- by Demand Draft (DD) of Mentioned above bank Only in favoring of the “

SHRI ARASURI AMBAJI MATA DEVSTAN TRUST, AMBAJI " Payable at Ambaji.

(Exemption Certi. not Valid)

(1) The Proposal shall be accompanied by Earnest Money Deposit (EMD) of

Rs.13,50,000/- in form of D.D. Mentioned above bank Only in favoring of the “ SHRI

ARASURI AMBAJI MATA DEVSTAN TRUST, AMBAJI "Payable at Ambaji. (Exemption

Certi. not Valid)

(2) The Proposals without tender fees and EMD shall be deemed as non-responsive and

liable to be rejected.

(3) The EMD of the successful bidder shall be with held by SAAMDT for a period of

three months. The EMDs of other bidders will be refunded within a period of

maximum Three month after the process of selection is over.

5 Contents of the Proposal :

5.1 The proposal shall comprise of three envelopes as prescribed below.

▪ Outer Envelope :- Name of Work and Address of Agency with phone

▪ Envelope 1: Tender fee and EMD

▪ Envelope 2: Technical Document

5.2 The Envelope 1 shall contain Demand Draft towards Tender Fees & EMD and separate

Envelope no.2 shall contain Technical Document. Agency Must Enclose Documents for

Prequalification & Describe Page Number on Documents and shown in Index of PQ Table

6 Submission of Technical Proposals :

a. The Original Technical Proposal shall contain no interlineations or overwriting,

except as necessary to correct errors made by the Service provider themselves.

The person who signs the proposal must initial such corrections.

b. Technical Proposal shall be placed in a sealed envelope clearly marked

“Technical Proposal”. The envelopes containing the Technical and Tender fee &

EMD shall be placed into an outer envelope and sealed. This outer envelope

shall bear the Name of the Assignment, submission address, etc.

c. The Proposal must reach SAAMDT on or before Time as mention above by

RPAD or Speed Post or by courier or by hand. Any proposal received by SAAMDT

after the deadline for submission shall be returned unopened. SAAMDT shall not

be responsible for any postal or courier delays.

d. The financial proposals of all the qualifying firms will be opened in the presence

of the Service providers’ representatives who choose to attend. The selected

Service provider will be informed of the decision made by SAAMDT through a

letter or Email after completion of the evaluation process.

e. SAAMDT will correct any arithmetical errors in Financial Proposals. While

correcting arithmetical errors, in case of discrepancy between the amounts

mentioned in words and figures, the amount quoted in words shall only be

considered and evaluated.

f. All Tender Document for required Pre qualification must be submit Online &

7. General Terms and Conditions :-

7.1 Bidders can download the tender document free of cost from the website, but will need to

submit the bids along with the DD for Bid Document Fee at the time of physical submission.

7.2 All the tender Document EMD, Tender fee and Tender supporting documents should be

submitted physically by hand or by RPAD or Speed Post or by courier within stipulated time.

7.3 Price Bids will have to be submitted online as per prescribed formats.

7.4 Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to

be submitted for technical bid alone. Such submission will have to be accompanied by

forms and documents, and instrument for payment of Bid Document Fee and Bid Security

7.5 Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the Notice

Inviting Online Tenders section.

7.6 The award of contract shall be made to a qualified Bidder, whose responsive Tender is

determined to be the lowest evaluated Tender and who meets appropriate standards of

capacity and financial resources and satisfy the qualifying criteria as laid in the Tender

Documents. However, if the Bidder gets qualified for more than one individual works and if

he happens to be the lowest responsive Bidder in more than one work, maximum number

of works that can be awarded to him shall be decided on the aggregate qualifying criteria for

all such Bids (Physical as well as Financial). Bidder shall be eligible to get only those number

of Bids for which he gets qualified and SAAMDT reserves the right to award works in such a

way that it ensures least cost combination for SAAMDT. This shall be applicable irrespective

of the mode of inviting Tenders i.e. individual stand alone Bids or Packages/Slices.

7.7 Conditional Tender shall not be accepted.

7.8 The Bidders are advised to read carefully the "Instructions" and "Eligibility Criteria"

contained in the Tender Documents.

7.9 SAAMDT reserves right to accept the lowest responsive offer and/or reject any or all tenders

without assigning any reason.

7.10 The interested Bidders shall satisfy Qualification Criteria as per describe pre-qualification

7.11 Alternative e-Tenders are not acceptable.

7.12 Award of contract will be made to a qualified bidder whose responsive Tender is

determined to be the lowest evaluated tender with due consideration to his maximum

Physical and Financial capacity to Bid, number of individual Bids in which his Bid happens

to be the lowest responsive Bid and as per the Least Cost Combination as may be

advantageous to SAAMDT.

7.13 Compliance with Laws and Labour Regulation :- Agency shall comply with the applicable

laws, rules and regulation such as the food safety and standards Act for the rendering of the

services in terms of his Agreement. In addition to the above, for the labour employed for

performance of the services, Agency shall ensure compliance under the required labour

laws like minimum wages Act, Workmen Compensation Act, Payment of wages Act, etc. In

particular agency shall have a right to hire contractual labour in order to meet the labour

requirement for performance of the Services. Provided all the legal Compliances for the

contractual labour shall be the responsibility of Agency.

7.14 The successful tenderer will have to deposit a Performance Security Deposit as below

(1) Rs.22,50,000/- (Twenty-two lakh fifty thousand rupees) in form of DD in favor of

SHRI ARASURI AMBAJI MATA DEVSTAN TRUST, AMBAJI Nationalized Bank or as

appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Refundable)

7.15 Agreement on Stamp : if Agency Deposit Security Amount by Cash/D.D then Agreement

sign on Stamp of Rs.300/- amount

Joint Venture not acceptable for this Work

Technical Bid For Pre Qualification

:: ANNEXURE – 1 ::

Sr. Particulars Details Enclose Page

1 Name of the Agency

Detailed office address of the Agency with Office

Telephone Number, Fax Number and Mobile

Number and name of the contact person with

company authorized Document

2 Detail of Tender Fee with GST

(i) Amount Rs.17,700/-

(iv) Issuing Bank (Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

3 Details of Earnest Money (EMD)

(i) Amount Rs.13,50,000/-

(ii) Demand Draft No.

(iv) Issuing Bank (Nationalized Bank or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

4 Date of establishment of the Agency (Must

Minimum 3 years Old from 31st March 2026 in

Similar field , attached documents of company

have an experience in government/ Semi

Government/Public Sector/Private Sector for

Similar Works Like In Mould Labeled (IML) Prasad

Container (PP) & Providing Servicing. Certificate &

Document must be attached & upload online with

prequalification form

5 Enclose Certificate for GST Registration Number

6 PAN / TAN Number (Copy to be enclosed)

7 The minimum average annual financial turnover

(2022-23,2023-24,2024-25) of the bidder during

the last three years should be equal (Estimate

Value Rs.4.50 Crore) to the bid value.

Documentary evidence in the form of certified

audited balance sheet for the relevant period or a

certificate from a Chartered Accountant showing

the details of financial turnover for the relevant

period shall be uploaded along with the bid.

8 Income Tax Return of (2022-23,2023-24,2024-25)

complete File Enclose

9 Whether the firm is blacklisted by any government

department of any criminal case is registered

against the firm or its owner / partners anywhere

in india. (If no, affidavit on Rs.100 Stamp with

notary is to attached in this regard after date of

publish tender notice.)

10 Presentation of Company Profile, Photos of

Factory and Machinery and Others Details

11 List of clients

12 Bank solvency Certificate Rs.45.00 Lakh (10% of

Estimated Cost) Nationalized/ schedule Bank

current Financial Year (2026-27) (Copy to be

Condition for Tender /8[g0ZGL XZTMov

(1) Agency must quote Tender rate with GST as per financial bid (annexure-2), The

prices will be compared.

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(2) This contract shall remain valid for a period of one year from the date of

issuance of the Work Order or until new rates are approved, whichever is

later. If the performance of the contractor is found to be satisfactory, the

contract may be extended for a further period of one year by mutual

consent of the Devasthan Trust and the Agency, on the same terms and

conditions or as may be mutually agreed.

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(3) The goods as per the work order given from here shall be bound and unloaded at

the place indicated at the place of Ambaji within the time limit suggested here,

subject to the conditions of the tender.

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(4) The goods shall be delivered within 7 days from the date of order. If the

contractor fails to do so, the goods will be procured from another agency at the

contractor's expense and risk. Shri Arasuri Ambaji Mata Devasthan Trust, Ambaji

will be entitled to recover from the bill or through legal action in which the

original agency cannot object.

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(5) Penalty:- In case any complaint is received regarding the goods supplied by the

agency and the complaint is found to be true and if the required quantity of

Prasad containers (boxes) is not provided as per the instructions within the time

limit, in such cases, a penalty of 0.5% (half percent) of the work order value or Rs.

25,000/- whichever is higher will be levied for each incident. If such incidents

occur repeatedly, the Devasthan Trust shall be entitled to cancel this contract and

the Devasthan Trust shall be entitled to blacklist the agency and forfeit the

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(6) The Contractor shall be bound by the rules from time to time regarding the

supply of goods of the Government.

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(7) In Mould Labeled (IML) Prasad Container (PP) supplied by the Agency should be

of standard quality . The sample kept here has to be checked before filling the

price. Also, the materials used as per the rules of the government should not be

harmful to health.

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(8) Sample of In Mould Labeled (IML) Prasad Container (PP) should be given in pre-

qualified bid along with tender.

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(9) During the Bhadravi Poonam Maha Mela, whenever the need for Prasad

containers (boxes) is felt, the quantity as suggested here will have to be provided

immediately. Also, keeping in mind the rush of pilgrims during the fair, a work

order will be given to the agency with L-2 to supply the boxes at the approved

prices. In which the original agency will not be able to raise any objection.

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(10) Torn prasad boxes will not be accepted. No payment will be made.

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(11) The competent officer may change the conditions at any time.

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(12) According to rules the amount will be paid after Deducting income tax and other

taxes from the bill.

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(13) Labour right should be protected according to labour regulation & abolition act

1970 and rules of gujarat 1972 and under labour compensation act-1923. child

labour is strictly prohibited.

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(14) If the prices in tender are found illogical, administrator of the trust will have all

power to eradicate such tender.

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(15) All accounts of the trust have been audited by the chartered accountant and state

local fund, Contractor must follow their instructions.

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(16) Current rules of state government must be obeyed.

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(17) The agency whose tender will be approved will have to quote the price on the

details as per the rate analysis. as per approved tender item rate.

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(18) In Mould Labeled (IML) Prasad Container (PP) boxes should be used printing

should be approved by trust. Prasad Container should be made according to

sample of trust only.

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(19) The agency has to strictly adhere to all the rules of the government and the trust

from time to time, such as minimum wage, food and drugs and also other rules

during this work period. And if any question arises in this regard, the contractor

will be responsible for it.

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(20) All the powers reserve for changing condition will be secured at the authority of

Devasthan trust.

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(21) after the permission of tender. agency will have to start work within 7 days.

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(22) No one from family members of trust employees can take part in this tendering

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(23) Responsibilities for any type of primary objection or recoveries during the audit

by chartered accountant or local fund authority audited will be totally upon

agency. Administrator of Devasthan Trust will have all authorities to recover

amount from bill/ security Deposit of agency.

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(24) The Great Efforts have been made to start In Mould Labeled (IML) Prasad

Container (PP) for Pilgrims in Ambaji. In case of abrupt shut down of this work

before the concerned time period, contractor will have no right for objection and

no compensation will be paid.

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(25) The quantity shown in the tender's financial bid is estimated. Which is likely to

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(26) In case of any exceptional increase in the market price of raw materials, fuel,

packing materials, transportation or other essential inputs due to Covid-19

pandemic, war, emergency declared by the Government, natural calamity or any

other unavoidable and uncontrollable situation and its impact on the execution of

the contract, the Contractor may submit documentary evidence along with

written submission. After examination of the evidence by the Authority, a

reasonable price escalation may be approved as per the actual impact. Price

escalation will not be given based on mere normal market fluctuations.

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(27) In case of any dispute the award from Collector Banaskantha and chairman of

SAAMDT( Shree Aarasuri Ambaji Mata Devasthan Trust) will be Final after hearing

from contractor and administrator of the trust as an arbitrator. No other courts

will have any authority to peep into the mattar.

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Administator and Add. collector

Shree Aarasuri Ambaji Mata

Devasthan Trust, Ambaji

I have read and understood the above terms and conditions which

acknowledge. And agree to operate as per the quoted price.

Sign of contractor

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SMg8=FS8ZGL ;CL

:: FINANCIAL BID : (ONLINE ONLY)

:: ANNEXURE – 2 ::

INDEX DESCRIPTION ESTIMATED PER Rate for With Total Amount

INDEX DESCRIPTION ESTIMATED PER Rate for With Total Amount

FOR YEARLY GST Supplying

Materials, Labour

SPECIFICATION FOR 80g PRASAD CONTAINER

(PP) + LID(PP) : Varin Material as par our

sample PARTICULARS CONTAINER LID

WEIGHT/Pc 7.50 gm ± 0.5gms 6.0 gm± 0.5gms

MATERIAL PP B 400MN / B 550MN of RIL or

equivalent PP Grade VOLUME 100 ML NA

COLOUR OF TUB Transparent Lid red DIMENSION

.As per Engg. Drawing OR Sample PRINTING On

the bottom and on the lid of the container as per

1 our Apvd. Design in 7 to 8 colour or engraved 10000000 NOS

PACKING Stacks of 100 tubs shall be put in a

LDPE liner & duly sealed from the top and

such filled liners shall be packed in a sound fresh

min 5- Ply corrugated box. (Please do not use re-

used Box). The packs shall be marked with the

name of the supplier, item based material, net

and gross weight, date of manufacturing, batch

No. etc. and shall also be properly sealed with

SPECIFICATION FOR 200g PRASAD CONTAINER

(PP) + LID(PP) : Vargin Material as par our

sample : PARTICULARS CONTAINER (BOTTOM)

LID WEIGHT/Pc 9.0 g, ± 0.5gms 6.0 ± 0.5gms

MATERIAL PP B 400MN / B 550MN of RIL or

equivalent PP Grade VOLUME 220 ML NA

COLOUR OF TUB/ LID Transparent Red

DIMENSION As per Engg. Drawing OR Sample

PRINTING On the Lid & Bottom of the container

as per our Apvd. Design in 7 to 8 colour or

engraved. PACKING Stacks of 100 tubs shall be

put in a LDPE liner & duly sealed from the top

and 50 such filled liners shall be packed in a

sound fresh min 5- Ply corrugated box. 100 nos.

of lid should first be packed in a poly liner &

sealed from the top and 28 such filled liners shall

be packed in a sound fresh min 5-Ply corrugated

box.(Please do not use re-used Box). The packs

shall be marked with the name of the supplier,

item based material, net and gross weight, date

of manufacturing, batch No. etc. and shall also

be properly sealed with BOPP tape.