Biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan, Mangrol and Valia Lignite Opencast Mines for year 2026-28 i.e. 16th July 2026 to 15th July 2028.

technical Bid in

Date and time for The date and time of opening of price bids will be intimated

opening of Price Bid to the technically eligible Bidder’s at least one day in

(Part-II): advance by phone / fax / courier / email.

E-Reverse Auction will be executed through website:

E-Reverse Auction: https://tender.nprocure.com. Will be informed by GIPCL to

all qualified Bidders.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1. Amendment / corrigendum of the tender document, forms, schedules, etc...

may be done any time by the GIPCL during the period of publication of

tender in the website. The Bidders are required to visit the website regularly

till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning

any reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and

conditions mentioned in the tender document, adhering to technical

specifications as well.

4. The Bidders are required to submit their bids on-line in the web site

https://tender.nprocure.com.

5. The EMD, Tender fee & other supporting documents are to be submitted

in physical form only at the following address: -

Executive Director (Mines)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

At & P.O. Nani Naroli, Taluka Mangrol,

Dist. Surat-394 112, Gujarat

E-Mail: (i) [email protected]

(ii) [email protected],

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

INSTRUCTIONS TO BIDDERS

1.1 PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an

installed capacity of 810 MW and 5 MW Solar Power Plant. 51 MW Wind

Energy Farm Project is under installation and commissioning stage. GIPCL

has issued LoI (Letter of Intent) for 26 MW and 71.40 MW Wind Energy Farm

Projects. GIPCL has commissioned 1MWp Distributed Solar Power Projects

at two locations in Gujarat viz. at Village: Amrol, Dist.: Anand and at Village:

Vastan, Taluka Mangrol, Dist.: Surat.

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat.

GIPCL has also operating its own captive Lignite and Lime Stone Mines close

to the Power Plant. The Power Plant is based on Circulating Fluidized Bed

Combustion (CFBC) technology for the Boilers, where Lignite is burnt along

with Lime Stone in the Combustor of the Boiler.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and

Kosamba, which are on Mumbai-Ahmadabad highway. From Kosamba, SLPP

is around 32 KM, out of which 27 KM is part of the National & State Highway

and balance 5 KM is District Road. From Kim, SLPP is around 18 KM, out of

which 13 KM is the State Highway and balance 5 KM is District Road. The

nearest Broad-Gauge Railway Line is at Kim, which is around 21 KM from the

SLPP. Surat is approximately 50 KM from the SLPP. Location Map for SLPP

Note: Plant Synopsis may be updated with respect to plant.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

The Company intends to award biennial Rate Contract for providing biannual

rate contract (BRC) of services for repair and maintenance of electrical

installations at Vastan, Mangrol and Valia Lignite Opencast Mines for year

2024-26 i.e. 16th May 2024 to 15th May 2026 at GIPCL-SLPP and is therefore

inviting open online tenders on website https://tender.nprocure.com from

experienced & resourceful contractors.

1.2 SCOPE OF WORK:

The scope of the work covers; to providing statutory services for requirement

repair and maintenance of entire electrical installations at various open cast

lignite/Limestone mines Viz, Vastan, Mangrol and Valia Mines of GIPCL-SLPP

as per Central Electricity Authority (Measures relating to’ Safety and Electric

Supply) regulation 2010 chapter II and rules no.94 & Coal Mine Regulation

1.2.1 The successful bidder shall responsible to providing assistance for repair and

maintenance of electrical installation at open cast lignite/Limestone mines viz.

Vastan, Mangrol and Valia Mines of GIPCL as per Central Electricity Authority

(Measures relating to’ Safety and Electric Supply) regulation 2010 chapter II and

rules no.94 & Coal Mine Regulation

1.2.2 The bid submitted by the bidder not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

1.2.3 Quantum of job mentioned against all items in the price bid are indicative only

& may vary as per site requirement & not to be construed as maximum or

guaranteed quantity. The quantities shown in the price bid are approximate

quantities for the contract period and they may vary as per actual requirements

1.2.4 All the miscellaneous activities pertaining to specific work to be executed for

satisfactory performance is in the scope of contractor in his quoted rates.

1.3 GENERAL INSTRUCTIONS

1) The Bidders who are interested in participating in the tender must read

and comply with the instructions and the Terms &Conditions contained in

the tender documents.

2) The Bids shall be filled in by the Bidders clearly, neatly and accurately.

Any alteration, erasures or overwriting shall be liable to make the tender

invalid unless the same is neatly carried out and attested over the full

signature of Bidder. The decision of the Company to interpret the

information and rates filled in by the Bidder shall be final and binding on

3) The Bidders are requested to make themselves fully conversant with the

General Conditions of Contract, Special Conditions of Contract,

Technical Specifications, Site conditions, Safety &Health Aspects and

Norms to be observed etc. before submitting their bids so that no

ambiguity arises in these respects subsequent to submission of the Bids.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4) Before quoting the rates, the Bidder should go through the specifications,

scope of work etc. and get himself fully conversant with them. The Bid

should include cost of mobilization and cost to adhere to all Safety Norms

as described in the tender. No relaxation or request for revision of

quoted/accepted rates shall be entertained subsequent to the opening of

Bid on account of mobilization or Safety costs.

5) Bidder has to submit all the information as per required Bid document.

Failure to furnish all the information as per required Bid documents or

submission of a Bid containing deviations from the contractual terms and

conditions, specifications and requirements, shall be rejected.

6) The Bids shall be submitted within the time frames set out in the Notice

Inviting Tender (‘NIT’) and Bids submitted thereafter shall not be accepted

and considered.

7) The tender documents shall not be transferable.

8) The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted

themselves with all the conditions and matters which may affect the

subject matter of the work/tender or the cost thereof. If any Bidder finds

any discrepancies or omissions in the specifications and documents or

any doubt in true meaning or interpretation of any part, he shall seek

necessary clarifications in writing if required.

9) Conditional offers shall not be considered and liable to be rejected.

10) The Company reserves the right to extend the deadlines for submission

of the Bids by giving amendments.

11) During evaluation of Bids the Company may, at its discretion ask the

Bidder (s) for clarification of their Bid. The request for clarification and the

response shall be in writing and no change in prices or substance of the

Bid shall be sought, offered or permitted.

12) The Company reserves the right to amend/ modify the Bidding documents

at any time prior to the deadline for submission of Bids, either at its own

discretion or in response to the clarification requested by a prospective

Bidder. In such case, the Company may in its discretion extend the

deadline for submission of Bids in order to facilitate the prospective

Bidders for incorporating the effect of the amendment in their Bids.

13) The Bidders shall bear all costs and expenses associated with the

preparation and submission of their respective Bids, to attend meetings

or conferences, if any, including any pre-award discussion with the

successful Bidder, technical and other presentations etc. and the

Company shall not be liable for any expense thereof.

14) If the successful Bidder is a joint venture, formed of two or more

companies, the Bidder along with the partners shall accept joint and

several responsibilities and liabilities for all obligations under the

15) Timely and satisfactory completion of the work and strict adherence to

the allotted time frames for jobs shall be the essence of the contract.

16) The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

17) The Bidder shall be disqualified if any untrue statement or

misrepresentation is made in the Bid forms, attachments and other

supporting documents submitted by the Bidder.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.4 PLANT VISIT / SITE VISIT

The Bidder is advised to visit the proposed work Site at different Mine Sites

after downloading the tender copy from website: https://www.gipcl.com/ to

study the actual working conditions, before submitting their offer. The Bidders

shall examine the site of works and its surroundings and see for himself that

may be necessary for preparing the Bid and entering into a contract. All costs

and liabilities arising out of the site visit shall be at Bidder’s account.

The submission of tender by a contractor implies that he has read these

instructions, conditions of the contract etc. and has himself aware of the scope,

nature of works & specifications of the works to be done. GIPCL will not,

therefore after acceptance of contractor’s rate, pay any extra charges for any

other reason in case the contractor is found later on to have misjudged the

site conditions.

Any error in description or quantity or omission in the contract document shall

not vitiate the contract or release the contractor from executing the work

comprised in the contract according to scope of works, magnitude of the

works, requirement of materials, equipment, tools& tackles, labour, etc.

Contractor has to complete the work in accordance with the contract

documents irrespective of any defects, omissions or errors that may be found

in the contract documents.

The Bidder is deemed to have examined and understood the tender

document, obtained his own information in all matters whatsoever that may

affect the works to be carried out especially mentioned or works which may

have to be carried out to fulfill his contractual obligation within the scheduled

rates and to have satisfied himself to the sufficiency for his offer.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication,

transport, working condition including constraint of work place, confined area,

quantum of dusting, running equipment, importance of work, round the clock

working conditions, safety requirements, temperature of fresh drained hot bed

material, right of way, high flood level in River, flow of water during

monsoon/dry season in the River/Nallah, the type and number of equipment

and facilities required for the satisfactory completion of work, the quantity of

various items of the work, the availability of local labour, availability and rates

of material, local working conditions, uncertainties of weather, obstructions

and hindrances that may arise, etc which may affect the work or cost thereof,

before submission of his Bid. Ignorance of site conditions shall not be

accepted by the GIPCL as basis for any claim for compensation. The

submission of a Bid by the BIDDER will be construed as evidence that such

an examination was made. Any later claims / disputes in regard to rates quoted

shall not be entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his own knowledge and

judgment of the conditions and hazards involved and shall not be based on

any representations of the Engineer.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.5 ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further

1.5.1 Bidder should possess minimum three years of experience out of last

five years (as per following Cl. No.1.5.2) in similar nature of jobs and should

enclose proof of the same

Bidder shall submit necessary evidence for the same like attested copies of

work orders along with work completion certificates from clients. The work

completion certificate shall comprise of Order value & Executed value. Bidders

should have executed the work directly. The work executed as a sub-

contractor or subletting agency shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work

completion certificated will be considered.

1.5.2 Bidder should produce evidence of having experience of successfully

completed similar works as defined hereunder during last five years ending

last day of the month previous to the one in which tender is invited, satisfactory

progress of ongoing works etc. secured from clients along with certified copies

of documentary evidence preferably photo copies of work experience. The

experience should be either of the following:

a. One similar completed work each costing not less than the amount

equal to 60% of the total annualized estimated cost including GST i.e.

b. Two similar completed work each costing not less than the amount

equal to 40% of the total annualized estimated cost including GST i.e.

c. Three similar completed work each costing not less than the amount

equal to 30% of the total annualized estimated cost Including GST i.e.

Bidder should specifically mention fulfilling of above criteria in his offer along

with details of work orders & work completion certificates issued by clients.

1.5.3 Contractor shall have to submit satisfactory work completion certificate from

the client. Experience as a sub-contractor will not be allowed and Price Bid of

such Bidders will be rejected.

1.5.4 Tender fee: The tender fee shall be accompanied in form as described in

subsequent clause no. 1.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.5.5 EMD: The EMD shall be accompanied in the form of DD or Bank Guarantee

given by Bank as described in subsequent clause no.

1.5.6 Bidder should have separate Employees Provident Fund code number

towards registration of firm with RPF commissioner.

1.5.7 Attested copies of relevant documents duly signed & seal on each & every

page shall be submitted. The above documents will be analyzed and after

satisfaction, the Price Bid will be open. GIPCL may verify the documents,

experience certificates issued by concern authority. After opening of technical

Bid, if any required attested documents found missing in the Technical Bid

submitted by the Bidder, the tender inviting authority may inform to that Bidder

only once by E-mail to submit the missing required documents within

stipulated time limit. If Bidder/Bidders fail to submit within stipulated time, their

Bid will be declared technically disqualified and no further correspondence will

be entertained.

1.5.8 Bidder should have average annual turnover of 30% of estimated

annualized contract value for last three financial years i.e. Rs 14.41 lakh

Bidder shall furnish annual audited financial statement duly certified by

Chartered Accountant for the last three financial years to demonstrate the

financial healthiness of the company. The balance Sheet must be in the name

of the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which

does not require audit, the bidder shall submit the turnover certificate from

Chartered Accountant.

1.5.9 The Bidder has to submit INCOME TAX Permanent Account Number (PAN),

TIN/VAT no. of the firm. Copies of the same shall be submitted.

1.5.10 The net worth of the bidder as on 31.03.2025 should be positive as evidenced

from audited accounts

1.5.11 Bidder has to submit Goods and Service Tax registration number. Copy of the

same shall be submitted.

1.5.12 In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies shall

1.5.13 If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court

Case(s) or Arbitration(s), either completed or under progress during last five

(5) years or Black Listed / Deregistered / Stopped or banned from dealing in

the past by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt.

of Gujarat supported companies / undertakings / organizations, bid of that

party will be liable to be rejected. Bidder agrees and undertakes to accept

decision of GIPCL in this regard as final and binding on the Bidder without any

demur and that no further correspondence shall be done in this regard at any

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.5.14 Bidder shall have to submit the “Declaration-cum-Undertaking for

Compliance of Safety Laws and Regulations” as per FORM – E of Annexure

/ Form attached.

• If any Fatal Accident / Violation of any safety law(s) / Rule(s) is / are found

during the preceding Three (3) years, bid of that party will be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in

this regard as final and binding on the Bidder without any demur and that

no further correspondence shall be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the

Bid is/are found to be false, incorrect at any time in future, then the

Contract awarded to that Bidder / Contractor shall be liable to be

terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as

final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues

to GIPCL from the Bidder / Contractor shall be recovered from the

pending bills or any other dues payable to the Bidder / Contractor, if any

or otherwise through any other recourse available under the Laws

The Bidder shall submit all the evidences, documents, attested copies

of work orders & work completion certificates etc… as a proof with EMD

&Tender Fee and also provide the requisite details online for meeting the

prequalification requirements. GIPCL will verify the experience,

performance, capability & strength of Bidders, independently for

executing the job. GIPCL may visit the site & consult the owner of the

industry/property where similar job is executed by the Bidder. GIPCL

reserves the right to accept/cancel/reject any/all Bids without assigning

any reason thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

1.6 LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents

relating to the Bid exchanged by the Bidder and the Company, shall be written

in the English language. Any printed literature furnished by the Bidder, written

in another language shall be accompanied by an English translation for the

purpose of interpretation of the Bid.

1.7 EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

1.7.1 An EMD of Rs. Rs. 82000.00 /- (Rupees Eighty-Two Thousand only), and

Non-re-fundable Tender fee Rs. 2,950/- (Rupees Two Thousand Nine

Hundred Fifty Only) shall accompany with Bid.

The EMD & Tender fee shall be submitted through RTGS/online mode of

payment by bidder as per the following details:

1. Beneficiary Name - Gujarat Industries Power Company Limited.

3. Name of Bank - State Bank of India

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4. Bank Address – Utility Building, Nani Naroli, Tal- Mangrol, Dist- Surat

5. IFSC Code-SBIN0013423

1.7.2 Alternatively, The EMD may also be submitted through in the form of a crossed

bank Demand Draft in favor of Gujarat Industries Power Co. Ltd.

The EMD shall submitted in the form of Demand Draft/irrevocable Bank

Guarantee in favour of Gujarat Industries Power Co. Ltd. From any Schedule

Public Sector Bank or Schedule Private Sector Bank as per Performa of BG

enclosed with this e-tender as Annexure-C.

1.7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of

180 days after the due date for submission of the bid

1.7.4 he EMD of the successful bidder will be returned after payment of Security

Deposit by successful bidder.

1.7.5 The earnest money deposit paid in the form of demand draft will be refunded

to the unsuccessful BIDDER as soon as the tender is finalized.

1.7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender

fees and EMD should be submitted in physical form directly to GIPCL.

1.7.7 No interest shall be payable on EMD.

1.7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

1.7.9 SCHEDULE OF EMD & TENDER FEES:

EMD &Tender fee and Address for Submission:

other documents dully

signed to be submitted Executive Director (Mines)

in physical form on or GUJARAT INDUSTRIES POWER CO. LTD.,

before due date of (Surat Lignite Power Plant)

closing of the tender Village – Nani Naroli, Taluka – Mangrol

District – Surat 394 110, Gujarat

Phone: 02629-261063 (10 lines)

1.8 SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the GIPCL e-portal within the dates

specified in the NIT along with the details of tender fees, EMD in two parts as

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

techno-commercial deviations, if any, shall accompany the bid.

The following Information shall be provided in the techno-commercial bid:

1. Qualification and experience of site in charge.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

2. Schedule of deviation (Form-D) Technical as well as commercial, if

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with

EMD & Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid Along

with techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Copy of the Experience Certificate and Work Orders.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly certified

by a practicing CA will be required.

7. P.F Number and Allotment Letter.

9. GST registration number/certificate copy.

10. As per forms A of tender document - Undertaking for unconditional bid

& observance of contract conditions on his company letter head.

11. As per forms B of tender document – Declaration about the Site Visit

on his company letter head.

12. As per forms C of tender document – Declaration for Contractual

Disputes / Litigations on his company letter head.

13. As per forms D of tender document – Deviation from Tender Terms &

Conditions on his company letter head.

14. As per forms E of tender document – Declaration Cum Undertaking for

Safety Laws and Regulations Compliance.

1. Price Bid shall be submitted online only in soft form, Consisting of the

only on or before dated 04/05/2026 up by 17.00 hrs in the prescribed

forms Section-V, PRICE BID/SCHDULE (“PRICE BID”) only, provided

at the end of these bidding documents, without exception. Rates quoted

will be inclusive of GST.

Note: Estimate includes cost of all manpower, equipments,

vehicles, consumables, tools & tackles, transportation, Safety

statutory compliance, mobilization etc...

2. Goods & Service tax shall be paid extra at actual as per prevailing rates

as declared by Central Government on submission of documentary

3. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age below the estimated value

OR______%age above the estimated value.”

4. The quantities shown in the price Bid are approximate for the contract

period and may vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in consonance

with the instructions contained in the Bid documents

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place

of business of the person or persons submitting the Bid and must be

signed and sealed by the Bidder with his usual signature. The name of

all persons signing the documents shall also be typed or printed below

the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full

names of all partners and be signed with the partnership name,

followed by the signature and designation of one of the authorised

partners or other authorised representative(s). A certified copy of the

power of attorney authorizing such partner or representative shall also

(iii) Bids by a Corporation/Company must be signed with the legal name of

the Corporation/Company i.e by the President/Managing

Director/Secretary or other person or persons authorised to Bid on

behalf of such Corporation/Company. A certified copy of the board

resolution/power of attorney authorizing such partner or representative

shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal

name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialed by

the person signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be

1.9 MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline

prescribed for submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of

c. No Bid shall be withdrawn in the interval between the deadline for

submission of Bids and the expiration of the period of bid validity.

1.10 POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening

of the bid and till official intimation of award/rejection made by the

Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their

representative or other interested parties are advised to refrain from

contacting by any means, the Company. The Engineer, if necessary, will

obtain clarifications on the Bids by requesting for such information from

any or all the Bidders, in writing as may be necessary. The Bidder will not

be permitted to change the price or substance of the Bid after the Bid has

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.11 EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred

and eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and

specifications shall constitute an agreement that the Bidder shall have no

cause of action or claim, against the Company for rejection of his Bid. The

Company shall always be at liberty to reject or accept any Bid or Bids at

his sole discretion and any action will not be called into question and the

Bidder shall have no claim in that regard against the GIPCL.

1.12 OPENING OF BIDS

1.12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

1.12.2 Preliminary Examination:

1.12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

1.12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid Amount

will be corrected & will be binding to the bidders.

1.13 EVALUATION & COMPARISON OF BIDS

1.13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

1.13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

1.13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications

sought by the Company do not reach the Company on or before due date, the

Bid will be rejected.

1.13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

1.13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

1.13.6 A Bid to be substantially responsive shall be one which on evaluation confirms

to all the terms, conditions and specifications of the Bid documents without

any material deviation or reservation.

1.13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

1.14 RIGHT OF REJECTION OF TENDERS

1.14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any obligation

to inform the affected Bidder or Bidders regarding the same.

1.14.2 Any Tender without EMD and Tender fee will be treated as non-responsive

and shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

1.14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids

if such Bidder has quoted an abnormally low rate in the Bid document/price

1.15 AWARD OF CONTRACT

1.15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

1.15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-

mail, courier, fax or registered mail.

1.15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

1.15.4 GIPCL reserves the right to split the contract quantity between vendors.

1.16 CONTRACT PERIOD

1.16.1 The contract will be for a period of Two year from the date of actual

commencement of operation of the contract as stated in the Work Order

(‘Contract Period’).

1.16.2 GIPCL reserves the right to extend the Contract Period up to 3 months on the

same rates and terms and conditions without any price escalation.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.16.3 The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued

at the same rates and terms & condition or at negotiated rates acceptable by

both parties i.e. the Company & the Contractor.

1.17 ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of

the contract to any other party or agency.

1.18 CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled

(iii) The Contractor shall depute its own workmen/labor with proper

identification to enter the plant premises after ensuring that the jobs are

(iv) At the time of deploying manpower, the Contractor shall strictly comply all

the applicable labor laws/Acts norms including but not restricted to the

age of the workers, women workers and shall also ensure that a police

verification and security check for all the workmen/labor engaged at the

GIPCL site is done and necessary documents regarding the same shall

be submitted to the GIPCL’s authorized representative/officer-in-charge.

Any default in complying with the same or any misrepresentation

regarding compliance of the same shall compel GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and

provide his workmen/labor with safety equipment like helmets, masks,

gum boots, a uniform and other necessary PPEs for properly undertaking

the operations involved under this contract. Following are also to be

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves if required

(vi) Contractor shall nominate /authorize senior experienced person in writing

as site in charge to co-ordinate with GIPCL engineer and who shall bear

overall responsibility for performance of the contract. Such person shall

remain always available at site or site office allotted to the contractor at

SLPP site. Contractor has to submit the authority letter and documentary

proof for the same.

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with

GIPCL’s Engineer In - Charge for daily entrusted job. They have to

maintain daily records dully signed for the works carried out and duly

certified by Engineer-In-Charge. The Contractor in co-ordination with the

Engineer-In-Charge shall ensure the availability of adequate manpower

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

to carry out the job satisfactorily on a daily basis. As per the instruction of

Engineer-In-Charge they have to allot the work and execute the same in

specified time limit.

(viii) During execution of the works, one or more jobs may be required to be

done simultaneously and the Contractor shall mobilize additional

resources accordingly.

(ix) During emergency or similar situations, the Contractor shall be required

to mobilize resources as per need within the period of 04 hours as

directed by GIPCL. If the contractor fails to mobilize sufficient manpower

to complete the job in time, GIPCL will execute the job through other

agency at the risk and cost of the contractor with 15% supervision

charges& the same will be recovered from the Contractor’s bill.

(x) Important Note: Whenever there is any emergency work in Vastan Mine

OR Mangrol mine OR Valia Mine due to any reason, the contractor shall

mobilize sufficient work force at site within a period of four hours from the

time of intimation to the site-in-charge or via mail to your office. Any loss

occurred due to want of manpower or HEMM will be viewed very seriously

and will invite appropriate punitive measures as decided by competent

(xi) During working in high risk area like hot lines of steam/ water/ oil the

workman must wear a suitable safety apron, safety belt, safety hand

gloves and goggles. It is the contractor’s/contractor’s supervisor’s

responsibility to ensure it without fail.

(xii) During unit overhauling, the contractor has to enhance the site manpower

as per the requirement to ensure the timely completion of work (During

overhauling period quantum of work increases substantially). For this,

enhanced work shall be completed by deploying additional manpower

with separate supervisor. Payment will be made on item rate basis only.

The work during the overhauling period is to be carried out round the

clock. Contractor should mobilize sufficient number of manpower and

execute the work in all shifts with independent manpower. Contractor

should not continue the same manpower for more than 12 hours.

B: TOOLS & TACKLES:

All tools and tackles required to execute the contract are in the scope of

the contractor. The contractor should ensure that tools and tackles are in

healthy & working condition. All consumable items would be in the scope

of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicles, equipments and/or required consumables then 25%

of the total job cost will be levied as a penalty for each and every

(i) For proper execution of the work as per the scope, the contractor is

required to maintain sufficient quantity of tools & tackles with tractors

& hydraulic trolleys in good working condition at site as per day to day

work load and emergency situations to complete the work in stipulated

(ii) In case of breakdown of equipment, the contractor should work round

the clock for putting back the area in service immediately within

minimum time. In case of any emergency arising during night hours the

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

contractor should be in a position to mobilize the manpower

immediately within minimum time.

(iii) Arrangement for lighting at the work spot has to be made by the

contractor. He has to arrange all lighting equipment such as power

cable, hand lamps. The contractor has to take prior approval for taking

electrical power supply. The contractor should keep hand lamps of

24Volt for confined space and sufficient quantity of 240 Volt and

halogen lamp for other area ensuring safety at work place

(iv) Pin sockets of IS standards should be used for all connections. For any

accident take place & any damage to the equipment and/or injury to

human due to carelessness in loose connection, contractors will be

held responsible & liable for any recovery/actions.

1.19 Clarification of Bidding Documents

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of

submission of online Bid, in writing or by E-mail at the address below indicated

in the 'Invitation to Bids'. The GIPCL's response (including an explanation of

the query) will be sent in writing or by E-mail to all prospective Bidders who

have received the Bidding Documents. In case of any doubt they may seek

clarification/further information’s from the General Manager (Mines) or the

AGM (Mine), Vastan at the Administrative Office of GIPCL at SLPP at the

following telephone numbers during office hours from 08.30 a.m. to 5.30 p.m.

PS TO ED 9359908050 [email protected]

ED (Mines) 9909965448 [email protected]

1.20 TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'

1.21 UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents,

all the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt

for any meaning of any part, he shall request in writing for an interpretation/

clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid

All the payments against the work order shall be in Indian currency and

payable through cheque/RTGS only.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

1.23 POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to

Bidders, General conditions of contract, Special conditions of contract

and Technical specifications.

b. The quantities given in the schedule of rates are estimated and will be

made as per actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be

in accordance with the method of measurement specified in the

d. No separate amount shall be payable for use of auxiliary equipment

incidental to or in day to day operation in the course of fulfillment of

contractual obligation of the supplier.

Note: Interested bidders are requested to submit the online tender at

least two days in advance from the due date set for on line submission

of bid in order to avoid non-participation of e-tender due to probable

technical problem in e-tender system.

1.24 QUANTITIES

The quantities specified are estimated and for tendering purpose only.

Payment will be made, based on actual work done as certified by Engineer-in-

charge of GIPCL.

Quantities of individual items may be revised during the course of contract

period based on site requirement. Contractor shall not be entitled for any

compensation on ground of such alteration in scope of work. GIPCL reserves

the right to operate or increase/decrease quantities in each item or omit any

item included in Schedule of Quantity at his discretion. Contractor shall have

no claim, whatsoever, on grounds of loss of anticipated profit etc. on account

After commencement of the work, GIPCL, for any reason may not require to

be carried out the whole/part of the work as specified in the tender, the

ENGINEER-in-charge shall inform the fact for thereof to the CONTRACTOR

and contractor shall have no claim for any payment or compensation

whatsoever on account of any profit or advantage which he might have derived

from the execution of the work in full but which he did not derive in

consequence of the full amount of the work not having been carried out nor

shall he have any claim for compensation by reason of any change having

been made in the original specifications and instructions which shall involve

any curtailment of the work as originally contemplated.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

2.1. Tender documents are available only in electronic format.

Bidders can download free of cost from the web

site - https://tender.nprocure.com/.

2.2 All Bids (technical and price Bid) should be submitted online

through the website https://tender.nprocure.com/.only. No physical

submission of price bid will be entertained as it should be

submitted online only. Also, no fax, e-mail, letters will be

entertained for the same.

2.3 Following should be submitted ‘off -line’ in sealed covers

separately during dates & time set in NIT at our office at Village:

Nani Naroli, Taluka: Mangrol, Dist.: Surat - 394 110, Gujarat.

[1] Tender Fee,

[2] E.M.D. covers

[3] Supporting Documents for Technical Bid.

2.4 Bidder who wish to participate in online bids will have to procure / should

have legally valid Digital Certificate (Class III) as per Information

Technology Act-2000, using which they can sign their electronic bids. Bidder

can procure the same from any of the license certifying Authority of India

or can contact M/s. (n)code solutions- a division of GNFC Limited, who are

licensed Certifying Authority by Government of India.

2.5 All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions – A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected], website: https://tender.nprocure.com/

2.6 Interested bidders are requested to submit the online tender at least

two days in advance from the due date set for on line submission of bid

in order to avoid non-participation.

2.7 REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n)

Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50%

eligible bidders (rounded to the next higher whole number) from the total

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

bids received OR (b) Minimum three (03) lowest bidders, whichever is

higher, shall be invited for participation in e-Reverse Auction through n-

procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest

Total Contract Price.

5) To participate in e-Reverse Auction, Bidders have to create e-Auction

USER ID on https://tender.nprocure.com/ that the bidder shall be allowed

to participate the e-Reverse Auction.

6) In case of any further information regarding online bidding or if a Bidder

needs any assistance in accessing/ submission of online bid/ clarification

or if training is required for participating in online e-reverse bidding, then

the Bidder can contact the following office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Bidder may visit https://tender.nprocure.com/ for information regarding

e tendering registration process.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

GENERAL CONDITIONS OF CONTRACT

3.1 CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK

As a Contract Security, the successful Bidder, to whom the work is awarded,

shall be required to furnish a Performance Bank Guarantee (PBG)/Contract

security deposit in favour of Gujarat Industries Power Company Limited for

guarantee amount at ten percent (10%) of the “Annual Contract Price” from

any Schedule Public Sector Bank or Schedule Private Sector Bank in the

format attached in ANNEXURE-B of SECTION-VII, and it shall guarantee the

faithful performance of the 'Contract' in accordance with the terms and

conditions specified in these documents and specifications. Contract

security deposit shall be submitted strictly within twenty-one days from the

date of LoI or work order, whichever is earlier. The guarantee shall be valid

up to retention period of three months from the contract completion date.

The Guarantee amount shall be payable to the Company in Bidder's home

currency without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee

(PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned

to the Vendor/Contractor without any interest at the end of the ‘Retention

Period' after completion of contract and on fulfilling contractual obligations

throughout the retention period. However, any delay in submission of SD will

result in equivalent late release of entire SD after guarantee period.

3.2 RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. Recovery will

be affected from the monthly bills and/or retention money/security

(ii) If the contractor fails to execute the work as per directions of Engineer

(I/c) within the time frame given in work order and as per day to day

instructions by Engineer-in-charge, GIPCL shall get the work done by

third party at the risk & cost of the contractor with 10% additional

overhead charges of GIPCL.

3.3 ASSIGNMENT AND SUBLETTING OF THE CONTRACT

The contractor shall not assign or sub-let any part of the contract to any other

part or agency without written permission from GIPCL.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

3.4 DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under

the contract the contractor is liable, shall be recovered by the GIPCL. The

contractor shall pay all such claims within 15 days of claim failing which the

same shall be deducted from the bills of contractor.

3.5 TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time

schedule and in case contractor fail to complete the job, GIPCL shall recover

from his bill, Security Deposit and / or whatsoever for expenses incurred to

complete the job with additional 10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound completion of work, workmanship & safety (OHSAS

policy of GIPCL) then GIPCL has right to terminate the contract at any time

by giving him 15 days advance notice without assigning any reason and will

make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending

jobs/damages after giving 15 days advance notice to the contractor if any of

the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any

of the acts, matters or things, which as per the contract are to be

observed and performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including

quality of job.

viii. GIPCL reserves the right to terminate the contract without giving any

reason whatsoever and forfeit the PBG

3.6 FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/

ENGINEER requiring compliance, with such further drawings and / or the

GIPCL /ENGINEER instructions fails within seven days to comply with the

same, the GIPCL /ENGINEER may employ and pay other agencies to

execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable

from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money

due or to become due to the CONTRACTOR.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

If the contractor fails to execute the work or fails to mobilize the resources

and equipments as per directions of GIPCL / ENGINEER within the time

frame given and/or violating the GIPCL’s safety rules & regulations,

ENGINEER/ GIPCL shall get the work done by third party at the risk & cost

of the CONTRACTOR with additional 10% overhead charges of GIPCL and

all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted

by him from any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to

mobilization, time bound material evacuation, workmanship & safety

(OHSAS policy of GIPCL) then GIPCL has rights to terminate the contract at

any time by giving you 15 days advance notice without assigning any reason

and will make the alternate arrangement at cost and risk of the Contractor.

3.7. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the

contract to the extent possible shall be settled amicably between the

parties. If amicable settlement cannot be reached all the disputed issues

shall be resolved through arbitration before a Sole Arbitrator appointed

by Managing Director, GIPCL according to the provisions of The

Arbitration & Conciliation Act, 1996. The place of arbitration shall be at

Surat/Vadodara or any other place within state of Gujarat as may be

mutually agreed by the parties in consultation with the tribunal.

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum

of Rs. 25/- Lac, a person having a position equivalent to a Retired District

Judge shall be appointed; for the claim higher than Rs. 25/- Lac and up

to Rs. 100/- Lac, the same shall be referred to a Retired High Court

Judge and for a claim exceeding Rs. 100/- Lac, the same shall be

referred to a Retired Supreme Court Judge.

c. Work under the contract shall be continued by the contractor during

arbitration proceedings unless GIPCL shall order suspension thereof or

any part thereof in writing or unless the matter in such work cannot

possibly be continued unless the decision of the Arbitration proceedings

3.8 INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or

specification, the decision of Addl. General Manager (SLPP) - GIPCL will be

final and binding on the contractor

3.9 EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his

workmen/employees, staff applicable under the Employee Compensation

Act 1923 or any amendment thereof as also insurance cover for third party

liability. The contractor shall keep the GIPCL indemnified from all liabilities

arising out of his action in pursuance of this contract. The E. C. Policy should

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

be obtained from Surat Jurisdiction and shall be assigned to GIPCL. EC

policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for

all his workers as per clause no. 3.24 herein under.

3.10 STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labor

laws, rules, orders and notifications whether central or state or local as

applicable to him or to this contract from time to time. These Acts/Rules

include without limitation of the followings.

2. Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labor laws applicable such as the Minimum Wages

Act, 1948, Contract Labor (Regulation & Abolition) Act 1970, Factories

Act, 1948, Payment of Bonus Act 1965, Employees Provident Fund and

Miscellaneous Provision Act 1952, Industrial Dispute Act 1947, Workmen

Compensation Act 1923, Payment of Gratuity 1972, Interstate Migrant

Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of

future applicable to the contractor from time to time for performing the

1) The Contractor shall provide and be responsible for payment of

Wages, Salaries, Bonus, Social charges, Insurance, Food,

Accommodation, Transport, Medical and Canteen facilities and other

statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from

time to time. All employees of the Contractor shall be employee of

the Contractor.

2) The contractor shall have a valid license obtained from Licensing

Authority under the Contract Labor (Regulation & Abolition) Act-1970

at the time of execution of the contract covering all his employees

working at SLPP site and furnish the same failing which GIPCL may

terminate the contract at its sole discretion.

3) The Contractor shall at the time of execution of the contract have a

EPF Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at SLPP

Site to the P.F office concerned every month failing which GIPCL will

recover from the outstanding payment to the contractor from

GIPCL.PF code of Gujarat region should be taken.

4) The Contractor shall maintain all records/registers required to be

maintained by him under various labor laws mentioned above and

produce the same before the Statutory Authorities whenever required.

5) The Contractor shall also submit periodical reports / returns to the

various statutory authorities such as the Contract Labour (Regulation

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

& Abolition) Act-1970, Employees Provident Fund Act etc. Under

intimation to HR & Admn. Dept.

6) The Contractor shall not pay less than the Minimum Wages notified

by the Government from time to time to his employees of

corresponding categories.

7) The Contractor shall be responsible for payment of overtime wages

to his workmen, if any, in case they are required to work beyond the

prescribed hours under law as per applicable rates.

8) The contractor shall take Workmen Compensation Insurance Policy

for all his employees working at GIPCL. The contractor shall

indemnify the company against any liability due to any work injury or

accident to any of its employees.

9) The Contractor shall in the event any of his workmen / employee

sustains any injury or disablement due to an accident arising out of

and in the course of his employment, provide necessary medical

treatment and pay compensation as applicable, required

under the Workmen’s Compensation Act,

10) If any of the persons engaged by the Contractor misbehave with any

of the officials or the Company or commit any misconduct

with regard to the property of the Company or suffer from any serious

communicable disease, the Contractor shall replace them

11) The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable

12) GIPCL will have right to deduct and disburse the claims of the

individual / parties being a principal employer on any account

whatsoever in relation to their employment with the contractor. The

Security deposit will be released to the contractor at the end of the

contractual tenure subject to an undertaking by the contractor that in

the event any of his workmen or the heirs of workmen puts up a claim

for recovery of money due to him from the contractor before the

appropriate authority under the I.D.Act 1947 or under any other labor

laws or for compensation under the Workmen’s Compensation Act,

1923 and the appropriate authority has given a direction for making

payment the contractor will meet the same or indemnify GIPCL if in the

event GIPCL pays it as Principal Employer.

13) The contractor shall make payment of wages to his employees on

fixed date within the period specified under the applicable Law, in

presence of representative of the company. He will submit a true copy

of wage sheet, attendance register and P.F. remitted challans on

monthly basis to HR&A dept. for verification and record.

14) The Contractor shall provide Safety items / kits to his employees such

as safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if

any, required under the law.

15) The contractor shall conduct pre-induction and periodic medical

checkup of his workmen as per applicable laws.

16) The contractor shall be solely responsible for any accident caused to

his workers and should adhere to all rules / regulations as per labor

laws of Government and other statutory laws as applicable.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

17) The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned)

and submit the copy of registration certificate and should possess the

same from the date of commencement of work, failing which the

contract is liable to be cancelled. The E.C. Policy copy should be

submitted to the GIPCL before commencement of the work and Labor

License should be obtained within one week from the date of issue of

form-V. Contractor should apply for Form-V immediately after receipt

of LOI. A copy of Labour License shall be submitted to GIPCL, HR &

18) Contractor shall have to insure his workmen /supervisors etc. under

Group Insurance scheme.

19) The Contractor shall be responsible for compliance of all statutory

rules, regulation, act enforced from time framed by the government

such as Factory Act, Employee Compensation Act, payment of ‘Wages

Act’, Minimum Wages Act’, Provident Fund Act, All Labor Laws Act in

respect of employees engaged by him for the work and shall have

to maintain necessary records. In case any amount becomes due to

be payable by him to his employees or to the Government under the

above rules, regulation, Acts, GIPCL reserves the right to recover the

same from the running bill of the contract.

20) Documentary evidence of deposit of PF paid shall have to be produced

by the contractor along with the next bill.

21) Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

22) All employees of contractor should maintain due discipline and

respect local sentiments. GIPCL reserves the right to direct the

contractor to remove any such person who does not comply with it.

23) The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a

new statute shall automatically and immediately become applicable.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws

and make the payment as per the Minimum Wages Act to the workers

employed by him.

2. Contractor shall obtain requisite license to carry out this contract under

the provisions of Contract Labour Act, 1970 and maintain necessary

records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates

with respect to Employees Provident Fund and Employee

Compensation Act within one week time, from the date of award of this

4. Contractor’s employees, agent or sub-agent shall not smoke or light

anything within the premises of the GIPCL and carry match box / lighter

or any other explosive and /or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F,

Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer

stating therein the nature of job to be performed by him and fix time for

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

which the concerned labourers are likely to be deployed. Contractor

shall also issue a temporary identity card specifying the period for

which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above

work; however, GIPCL reserves the right to deduct any amount legally

justified towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time

frame, GIPCL shall get the work done by third party at the risk and cost

3.11 PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Factory Act, Employee Compensation Act, payment of ‘Wages Act’,

Minimum Wages Act’, Provident Fund Act, Payment of Bonus Act, Labor Law

Act, maternity benefit act in respect of employees engaged by him for the

work and shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the Government

under the above rules, regulation, Acts.

3.12 ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-

party workmen due to any act omission / indiscretion on your part while

undertaking the work and contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be liable

for any compensation due to accident, death or injury to any of contractor’s

workmen or any third party due to negligence, act or omission on your part.

Necessary illumination at works area will be provided by GIPCL.

3.14 NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

3.15 SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of

the GIPCL which are at present in force and which may come into force

during the pendency of the contract. Any violation of any rules and

regulations will entail immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required

test certificates as per the Factory Act 1948 and the state factories rules has

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

to be submitted to safety Deptt. Safety Deptt. will check the certificates and

if found okay, then only materials will be allowed to enter inside the plant.

Material inward gate pass will be made only after certification from Safety

Deptt. Security Deptt. will inform to Safety Deptt., as & when such tools and

tackles brought at the gate for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with

safety equipments available with him to safety Deptt. Safety Deptt will check

for quantity and quality of the safety gears and then allowed permission of

work. Poor quality material will not be allowed to take inside the Plant. If

quantity of required safety equipments is not satisfactory, contractor will not

be allowed to carry out the work using such safety gears inside the Plant for

3.16 GENERAL SAFETY CLAUSES:

1) The Contractor shall observe and comply, with regard to his workmen

working at the SLPP site, the safety norms as per the safety operating

2) The Contractor shall ensure that his workmen are informed and trained

regarding the safety standards to be adopted while operating within the

SLPP Plant & Mines premises and the Contractor shall brief them

regarding the same and use of the Personal Protective Equipment

3) The Contractor shall issue safety shoes and safety helmet of IS standard

to all his workmen immediately on execution of the work and the

contractor shall ensure that his workmen wears the protective

equipments at all times during the work operation. Brand name for safety

shoe & safety helmet shall be suggested by safety representative of

4) Other safety gears like ear plug, dust mask, hand gloves, safety goggles,

gum boots, full body safety uniform and belts, safety net etc. shall be

issued and used as per the job requirements. Safety helmet shall be of

YELLOW COLOUR ONLY. Contractor will procure safety shoes & safety

helmet from a reputed company with at least 12 months’ guarantee and

shall produce the guarantee certificate and IS standard certificate to the

safety department. Contractor should purchase safety shoes of reputed

brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to

the Safety department. Safety shoes should be heat, water, oil and

chemical resistant, having an anti-slippery sole of 15298- 2002 make.

5) It is the duty of contractor to ensure that his workmen are wearing

required PPEs as per work requirement. Contractor should ensure that

their workers are wearing Safety helmet, safety shoes, dust mask,

goggles, ear plug etc. at all times when they are at work throughout the

contract period. The contractor has to maintain the PPE issues register

with signature of workmen.

6) Contractor will reissue these PPEs in case of damage or misplacement

of the same. Replacement shall be made immediately.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

7) The contractor shall be responsible for providing first aid or emergency

medical help and treatment to his workmen in the event of any accident

8) If it is observed that contractor is not issuing required PPEs timely and

that of required quality, GIPCL will issue the required PPEs to contract

workers and back charge the same with 25% overhead charges of

9) All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable

10) The Contractor shall nominate one Safety Officer with required

qualification for supervising the daily job for observing and maintaining

the safety aspects at site. He is solely responsible for any safety

measures during maintenance work. He has to ensure that all the

workmen working at site are equipped with essential PPE’s and proper

safety arrangement is made at the SLPP site.

11) After mobilization of any tools & tackles to site, which includes chain

pulley blocks, D-shackles, wire ropes, winch machines, Mobile crane,

Hydra etc. shall be offered for inspection with all above statutory test

certificate before using at site for any work. They should use all tools and

tackles only after certification by GIPCL representative/safety officer.

12) When working at height, working on ceiling or roof covered with fragile

materials, full body harness safety belt, ladders and crawling boards shall

be used to prevent accident. Further, during working on height, contractor

should arrange proper scaffolding of still pipes, safety net, full body safety

belt, fall arrestor system etc. Advice and instructions of engineer in

charge/ safety in charge shall be strictly complied with in this regard. All

necessary safety precautions shall be taken by the contractor to prevent

accident and personnel injuries while working on height.

13) All vehicles shall be operated by licensed drivers only. All vehicles’ PUC

to be tested as per Government approved RTO guidelines. All Vehicles

must be parked in Parking space designated by GIPCL. If any vehicle is

found inside the plant premises other than the parking area such vehicles

shall be handed over to Security dept. and their entry shall be cancelled

for movement inside the plant premises with immediate effect.

14) The contractor shall fill – up Incident notification form (S-I), Incident

Investigation form (S-II) and near miss report within time limit as specified

in forms, if any accident, Incident, near miss occurred while working at

15) Major AMC / ARC contractor (Where the man power strength is more

than 50 and above) should appoint / nominate one qualified safety officer

and he shall be responsible for addressing all the safety related aspects

of execution of contract jobs and he will in close co ordination with safety

officer of SLPP and attend all safety related meeting such as safety

committee, on job safety training etc. Where the contractual man power

is less than 50, the site in charge of the contractor will act as a safety

officer and he will perform all the duties of safety officer as mentioned

16) No loose connection / joints allowed in electrical cables during

performance of any kind of job.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

17) All the vehicles shall be fit as per RTO guidelines and valid fitness

certificate is required as per RTO guidelines.

18) The Contractor’s nominated safety officer shall be imparted regular on-

job safety training like tool-box talk etc. and submit a record of such

training in safety dept, respective dept and HR&A dept.

19) The Contractor shall comply all the new requirements related with safety

as informed by the Safety department from time to time.

20) Penalty to be imposed for Violation of safety norms is proposed as

a. The Contractor & Contract workmen shall strictly adhere to Safety

standards / Guidelines as per practices. The list provided below is an

indicative list to explain the principles behind safety practice.

b. If the contract workmen fail to comply with safety standards as per

category A, B & C below, penalty shall be levied on the contractor as

per the table mentioned below

Categor Classificati Examples / Penalty

A PPEs Working Rs. 100 /- per instant.

Related without helmet,

belt, gloves etc

B WI Related Unsafe 1. Rs. 500 /- per instant.

working 2. After three incidences,

practices at Per incidence Rs. 2500/

height more3. Continuous unsafe acts

than 3 meters will disqualify the

contractor from further

participation in tender of

C Unsafe Breach of safe Suspend the entry gate pass

Practices practices by a for one week. After two

particular suspensions his gate pass

person will be cancelled.

Penalty so levied against the contractors and company employees will be

used during the observation of National Safety Day/Mine Safety Week.

The contractor, workmen following good safety practices in their work

area continuously will be rewarded / honoured on National safety day.

3.17 REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship

is defective or otherwise not in accordance with the Contract, the

GIPCL/Engineer/ GIPCL’s Representative may reject such plant, materials,

work or workmanship and shall notify the CONTRACTOR promptly, stating

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

his reasons. The CONTRACTOR shall then promptly make good the defect

and ensure that the rejected item complies with the Contract. If Contractor

failed to rectify the rejected work or workmanship, GIPCL/Engineer reserves

the right to deduct or withhold amount against rejected work or

Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor

failed to rectify any such defective work or workmanship, GIPCL reserve the

right to rectify at risk and cost of the CONTRACTOR and deducted by the

GIPCL from any amount due, or to become due, to the CONTRACTOR’s

If the GIPCL/Engineer/GIPCL’s Representative requires such materials,

work or workmanship to be retested, the tests shall be repeated under the

same terms and conditions. If such rejection and retesting cause the GIPCL

additional costs for the traveling and lodging costs of GIPCL/Engineer’s

personal for attending the retest, such costs shall be recoverable from the

CONTRACTOR by the GIPCL and may be deducted by the GIPCL from any

amount due, or to become due, to the CONTRACTOR.

3.18 GENERAL TERMS AND CONDITIONS:

1. All tools & tackles, labours, equipment’s, vehicles, tractors, etc.… to

execute the contract are in the scope of the contractor. The contractor

should ensure that tools& equipments are in healthy condition.

2. The decision of the Engineer-in-charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

3. If the work is not found satisfactory, Engineer-in-charge reserves the right

to take suitable action.

4. Contractor shall depute Location/Package wise full time independent

experienced site-in-charge and two nos. of independent site supervisors

(each at Phase-1 Boilers and Phase-2 Boilers) at site. They shall co-

ordinate with GIPCL engineer and shall bear overall responsibility of

contract including joint measurement, billing etc. Such person shall

function from site office of contractor at SLPP.

5. Contractor shall also nominate one safety supervisor at site and shall

submit nomination of safety supervisor in writing before commencement

of contract. Safety supervisor shall arrange small safety talk on every day

morning or whenever required with all workers working under this

contract. He shall coordinate with concern department’s Engineer-in-

charge on daily basis and report daily observations, tool-box talk records

etc. The work shall not be allowed without deploying safety supervisor

and a penalty equal to Rs. 1,000/- per day absent of safety supervisor

shall be levied from Contractor.

6. Contractor shall strictly follow the existing work permit system of the

GIPCL and any future revisions.

7. The contractor has to take EC insurance policy for their workmen. The

contractor has to submit labor license and PF account number to the

Engineer-in-charge before start the work.

8. The contractor has to do the job timely. GIPCL shall not compromise in

delay. In case of delay of work without any valid reason, the GIPCL

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

reserves the rights to carry out the work by deploying other agencies at

the risk & cost of contractor with additional 10% overhead charges.

9. Contractor shall mobilize the resources as per need within the period of

four hours. If the contractor fails to mobilize sufficient resources to

complete the job in time, GIPCL will execute the job through other agency

at the risk and cost of the contractor with additional 10% overhead

10. Contractor should mobilize all resources for efficient & smooth execution

of contract within seven days from the date of issue of Letter of

Intent/Work Order.

11. The prices / item rates quoted shall remain firm till completion of the

contract and any agreed extensions thereafter and shall not be subject to

any escalation (only 5% escalation in the item rate will be considered for

second year), idle charges for labor, machinery, overhead expenses

etc… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front,

non-issue of work permit, holding of work permit for any reason,

unavailability of contractor’s supervisor, unavailability of contractor’s

safety supervisor, violation of safety rules, unsafe actby any of

contractor’s worker, negligence & ignorance of safety & quality

instructions of GIPCL Engineer-in-charge or any other reason

12. Contractor must fulfill all the safety regulations and to take safety

measures to avoid hazards. Contractor shall arrange all standard

adequate healthy safety PPEs like but not limited to approved quality

safety shoes& safety helmets, standard dust masks, safety goggles,

etc… as required and shall use exclusively under this contract for all the

time during working at specified locations failing which, the Engineer-in-

charge may hold the work and will take necessary action including penalty

as decided. If the contractor repeatedly violates safety rules/regulations

(more than three successive incidents), Engineer-in-charge may take

necessary action against the contractor, including appropriate financial

penalty (Maximum of Rs. 1,000/- per incident per man-day and as per

clause no.3.18.12) and/or termination of contract.

13. One or more jobs may be required to be done simultaneously and

contractor shall mobilize additional resources accordingly.

14. Timely completion of all jobs and works shall be the essence of this

Contract. Contractor should closely monitor each activities and complete

the jobs as per the time given by and under the supervision of the

Engineer-In-charge and shall ensure that sufficient manpower is

deployed for the same.

15. The contractor has to complete the works as per the planning schedule

and their respective supervisor has to interact with Engineer In Charge

for PTW (Permit to work), work instruction, Return of permit.

16. The contractor has to submit daily reports showing work carried out with

details of available manpower, tractors etc.

17. Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

contractor on respective item rate only.

18. The Government of India has enacted the Micro, Small and Medium

Enterprises Development Act, 2006 (the “Act”) and the Act has come into

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

force from October 2, 2006. The Bidder shall confirm whether your

organization is registered under the Micro, Small and Medium Enterprises

Development Act, 2006. If your organization is registered under the Act,

please specify the category i.e., Micro Enterprise, Small Enterprise or

Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

19. The Bidder shall provide details of registration along with copy of the

registration certificate issued by the District Industries Centre/Department

of Industries, etc of the respective State Government. It is to be noted that

large scale industries and trading firms have been excluded from the

purview of the Act.

20. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011

(EnMS) certified company, and GIPCL gives extreme importance to

maintain these global standards. Contractor shall be required to observe

these standards while working with GIPCL. Contractor should ensure that

his workmen/labour work in accordance with them.

3.19 CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience

in handing of jobs of this nature and with the prior approval of the GIPCL /

ENGINEER. Such in-charge shall be constantly in attendance at the site

during working hours. During CONTRACTOR’S supervisory engineer

absence during working hours, if unavoidable, and also beyond working

hours, when it may be necessary to give directions, orders may be given by

the ENGINEER / GIPCL and shall be received and obeyed by the

CONTRACTOR’S superintendent or Foreman who may have charge of the

particular part of the work in reference to which orders are given. If requested

to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him,

shall be deemed to have been given to the CONTRACTOR. The

representative of the CONTRACTOR shall have all necessary powers to

receive materials from the GIPCL, issue valid receipts for the same, engage

labour or purchase materials and proceed with the work as required for

speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or

labour should be withdrawn from the work without due notice being given to

the GIPCL / ENGINEER; further no such withdrawals shall be made if in the

opinion of the GIPCL / ENGINEER such withdrawals will jeopardize the

required pace of progress / successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades,

and the GIPCL shall be at liberty to object to and require the CONTRACTOR

to remove any person employed by the CONTRACTOR in or about execution

of works who in the opinion of the ENGINEER misconducts himself or is

incompetent or negligent in the proper performance of his duties and all such

persons shall not again be employed upon the works without the prior

permission of the GIPCL.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall

hire or employ any employee of the other party except by mutual consent.

3.20 CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY

All loose materials, wastage, packing materials, cut pieces or other matter of

an offensive nature shall not be deposited on the surface, but shall at once

be carted away by the CONTRACTOR to some pit or place provided by him

away from the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall

completely remove and satisfactorily dispose of all temporary works to the

extent directed. He shall tear down and dispose of all temporary works, shall

remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose off all rubbish resulting from the operations under this

contract and shall do all work necessary to restore the territory embraced

within the site of his operations to at least as good order and conditions as

at the beginning of the work under this contract.

3.21 FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at

a. Electricity & water at nearest available one point. Further distribution

to be done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s

township at discretion of GIPCL if available.

c. Workshop facility as available at site only. However, contractor may

visit the workshop to ensure the existing facility. For the facilities

other than available, contractor has to carry out the job outside at

their own cost.

d. Site office shall be provided at site.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the

workmen regarding the safety norms and measures to be observed

during work operations at the plant site.

3.22 WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor

should be fully conversant with modern practices and should be able to

carry out works independently of large thermal power plant. The

contractor shall therefore be required to engage qualified/ experienced

personnel to undertake the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily

records and maintain the data.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

c. The Contractor shall be required to furnish satisfactory job completion

report to GIPCL. The submission of report should be on daily basis, the

monthly bill payment shall be released based on the certified reports of

d. Inspection of work will be done by Engineer in Charge or his authorised

representative. If the work is not found satisfactory engineer in charge

reserves the right to take suitable action and shall be binding to the

3.23 PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees,

employed in whatsoever capacity, 09 Public/Paid holidays and the same

shall be notified in advance and due communication thereof shall be made

to the Management.

3.24 BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death

Benefit) for sum of Rs. 01/-Lakh to all his workmen/labour deployed at

GIPCL-SLPP site for the accident taking place anywhere outside the

Company premises or at any place when the workman is not in course of his

3.25 FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended

without incurring the penalty in the event of the subsistence of Force Majeure

If a Force Majeure situation arises, the affected Party shall promptly notify

the other Party in writing of such conditions and the performance shall be

suspended as per mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the

control of the Party and not foreseeable by the Party and shall include events

of floods, explosions, riots, wars, hurricane, epidemics, any other Act of God,

quarantine restrictions, terrorism, government actions and provided always

that such acts result in the impossibility of the further performance of the

The Contractor shall indemnify and keep harmless GIPCL from and against

all actions, proceedings, claims, demands, losses, costs, damages and

expenses whatsoever which may be brought against or suffered by GIPCL

which it may sustain, pay or incur as a result of or in connection with the

performance/ purported performance/ non-performance of the contract by

the Contractor.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

In case, in any litigation pertaining to labour employed through contractor if

any direction or order is issued by court at any point of time the contractor

shall comply with and implement such direction or order whether passed at

the time of award of contract or during the pendency of contract. Further, the

Contractor shall indemnify the GIPCL against all consequences arising and

affecting GIPCL owing to the compliance of the orders by the Contractor.

3.27 GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India

and the Courts at Surat shall have jurisdiction regarding the same.

3.28 Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless

a different intention appears, the provision of the Special Conditions of

Contract shall prevail to the extent of such repugnancy of variance.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

SPECIAL CONDITIONS OF CONTRACT

4. DETAIL SCOPE OF WORK

4.1. The details of tentative jobs for Vastan Mine for two years effective

from date of LOI / Work order.

Sr. No. Item Description

A General Checking /Repair/ Maintenance of installations

1 Deployment of one Electricians at 1000/500 KVA Vastan South Mine Sub-

station @ round O'clock. (As per CEA regulation 2023.)

2 Checking and Maintenance of weighbridges installed at Plant Site.

3 Checking and Installation of power cables for GILDMS's Hardwares installed

at Plant Site weighbridges. (No.2 to 7 & 13) and Porta Cabins

4 Checking and Maintenance of Street Light Poles installed at Lignite

Transport Road from JNT-13 to 5 MW solar Entry. (about 110 Nos) and

Vastan Demo office to Vastan Site Office. (about 45 Nos.)

5 11 KV HT Switchgear (including Vaccum CB, Protective Relay, Current

X'mer, Potential X'mer, 1 KVA UPS, DC rectifier,at Vastan south mine

6 415 Volts LT Switchgear (Including Air Circuit Breaker, MCCBs, Protective

Relays,CTs,Metering Instruments) at Vastan south mine

7 11 KV HT Switchgear (including Vaccum CB, Protective Relay, Current

X'mer, Potential X'mer, 1 KVA UPS, DC rectifier,at Vastan Lime stone mine

8 415 Volts LT Switchgear (Including Air Circuit Breaker, MCCBs, Protective

Relays,CTs,Metering Instruments) at at Vastan Lime stone mine

9 1000 KVA, 11/0.415 KV, Oil cooled Transformer at Vastan south mine.

10 1000 KVA, 11/0.415 KV, Oil cooled Transformer at Vastan Lime stone mine.

11 50 KVA phase-to-phase transformers- Installed at Demo office, Lime stone

mine,south mine, Weighbridges. In mines as per CEA 2023. (Qty. 07 Nos.)

12 30-Meter-High-mast lighting tower installed at weighbridge no 3&4, lignite

stock yard and Lignite Transport Road. (Qty. 05 Nos.)

13 Installation/reinstallation of Submersibble type 200 HP, 180 HP, 150 HP

Polder Pumps and ATS panel at Vastan south Mine and Limestone Mine.

14 Deployment of one Electricians at 1000/500 KVA Vastan South Mine Sub-

station @ round O'clock. (As per CEA regulation 2023.)

B Maintenance of following items including cleaning, tightness,

component checking, rectifications/ replacement of component if

1 AB Switch / DO fuse

2 200 HP ATS pump panel (Qty. 04 Nos.)

3 100 HP ATS pump panel (Qty. 01 Nos.)

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4 10A/20A/32 A/63A, 230 Volts AC/DC, MCB/ELCB/timers/spike guard.

5 50KVA/25KVA, 415/230 Volts,3Ph-4 wire, lighting distribution panels.

6 Water cooler/RO plant

7 All type of ceiling fan at site office, VTC Office, weighbridges and lime stone

mine site office.

8 Exhaust fan light duty (1 PH)

9 DB having Energy meters

10 Fluorescent light fittings (1x36w, 2x36w, LED) at site office, VTC Office,

weighbridges and lime stone mine site office.

11 All HPSV 400Watt light fittings including CG box, ignitor, capacitor etc.

C Miscellaneous works

1 Fault finding/rectification like earth leakage/ fault in lighting system etc.

2 11KV line checking up to 5 Kilometres

3 Power supply connection & removal for different work of other agency like

for welding M/c, grinding M/c, lighting fixtures etc.

4 Glanding, lugging and termination of LT power cable up to 300 sqmm size.

5 laying of LT power cable up to 300/180 sqmm size.

6 laying of LT power cable up to 36/50/70/95 sqmm size.

7 Cable termination straight through/end termination joint of LT power cable

up to 300 sqmm size.

8 Checking of fitting of dewatering pump set

9 Erection, testing and commissioning of pumps panel

10 High Mast lantern carriage movement (up & down) for gear box maintenance

and checking of aviation light and lighting arrestor

11 High Mast Panel checking and 2x400 Watts Lighting Fixtures checking and

4.2 The details of tentative jobs for Mangrol Mine for two years effective

from date of LOI/Work order

Sr. No. Item Description

A General Checking/repair/maintenance of installations

1 Deployment of one electrician at 1000/630 KVA mobile substation as per

CEA regulation 2023 per daily basis

2 25/50 KVA phase-to-phase transformers In mines as per CEA

3 Lighting towers in mines

4 Streetlights (Haul Road) – 190 poles

5 30-Meter-High-mast lighting tower

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

B Maintenance of following items including cleaning, wire tightness,

component checking, rectifications/ replacement of component if

1 1000 KVA Transformer

2 6.6 KV switchgear

3 415 Volt switchgear

4 200 HP pump panel

5 200 HP mine dewatering pump with motor

C Maintenance /Removal /& Erection of following type of lighting fittings

including erection/ removal of all component / accessories.

1 Fluorescent light fittings (1x40w, 2x40w etc.)

2 All HPSV/HPMV light fittings including CG box igniter etc 400W fixture

3 All HPSV/HPMV light fittings including CG box igniter etc. at height 6.00 to

4 All type Street lights fittings.

D Miscellaneous works

1 Fault finding/rectification like earth leakage/ fault in lighting system etc.

2 Power supply connection & removal for different work of other agency like

for welding M/c, grinding M/c, lighting fixtures etc

3 Glanding & termination of power cable up to 300 sqmm size (gland & lugs

shall be supplied by GIPCL) one end

4 Erection of 16 /25/35/50/70/300 sq/mm cabel termination straight thought

5 Erection of 16 /25/35/50/70/300 sq/mm cabel end termination joint

6 Erection, testing & commissioning of pumps panel

7 Testing of dewatering pump set

4.3 The details of tentative jobs for Valia Mine for two years effective

from date of LOI/Work order.

Sr. No. Item Description

General Checking /Repair/ Maintenance of installations

1 500 KVA mobile substation as per CEA regulation 2023 per daily basis

2 Checking of borewell 3Phase pump & fully auto starter

3 50 KVA phase-to-phase transformers- . In mines as per CEA

4 Checking of earthing system /Lighting arrestor

5 Mines Peripheral Lighting

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

6 30-Meter-High-mast lighting tower

7 Electrical installation at weighbridges

B Maintenance of following items including cleaning, wire tightness,

component checking, rectifications/ replacement of component if

1 500 KVA Transformer at valia mine

2 11 KV switchgear at Valia mine

3 415 Volt switchgear at Valia mine

4 AB Switch / DO fuse

5 10A/20A/32 A/63A, 230v/24v metal clad industrial/flame proof type power

plug/ switch//MCB/ELCB/timers/spike guard

6 Complete lighting distribution board

7 63/40KVA D.G. Set cleaning work

8 63/40KVA D.G. Set maintenance work

9 63/40KVA D.G. Set panel maintenance work

10 Water cooler/RO plant at office & weighbridge

11 All type of ceiling fan at site office, weighbridge & security house

12 Exhaust fan light duty (1 PH)

13 DB having Energy meters

C Maintenance /Removal /& Erection of following type of lighting

fittings including erection/ removal of all component / accessories.

1 Fluorescent light fittings (1x40w, 2x40w etc.)

2 All HPSV/HPMV light fittings including CG box igniter etc 400W fixture

3 All HPSV/HPMV light fittings including CG box igniter etc.at height

4 All type Street lights fittings.

5 Aviation light fitting (twin)

D Miscellaneous works

1 Fault finding/rectification like earth leakage/ fault in lighting system etc.

2 11KV line checking

3 Checking and Maintenance of weighbridges installed at Plant Site.

4 Glanding and termination of power cable up to 300 sqmm size (gland

and lugs shall be supplied by GIPCL) one end

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

5 laying of LT cabel 16 /25/35/50/70 sq/mm

6 Erection of 16 /25/35/50/70/300 sq/mm cable termination straight through

7 Erection of 16 /25/35/50/70/300 sq/mm cable end termination joint

8 High Mast lantern carriage movement (up & down) for Lightingfixture

maintenance and checking of aviation light and lighting arrestor

9 High Mast Panel checking and 500W LED Lighting Fixtures checking and

4.4 Other jobs are be required to maintain the electrical installation in

healthy conditions.

1 Attending to fault/defects & breakdown jobs etc.

2 Removal / laying of different size power & control cables, their glanding &

termination as per requirement.

3 Erection / removal of all the type panels, JBs etc. including all the accessories

as and when required

4 Erection / removal of motors, Transformers, & other electrical equipments

including all the accessories as and when required.

5 Providing supply to welding machines and other electrical equipment as &

6 All the modification jobs required for electrical installations of mine

7 Other the other job required for healthiness of the electrical installations of

4.5 OTHER MISCELLANEOUS JOBS

1. Erection / removal of all the type of lighting fittings including all the

accessories as and when required.

2. Erection / removal of all type of receptacles, switches, switch box

etc. including all the accessories as and when required.

3. Erection / removal of complete distribution board including internal

wiring and cabling.

4. Erection / removal of all type of fans including all the accessories as

and when required.

5. Erection / removal of all type of junction boxes, lighting panels and

lighting distribution boards including all the accessories as and when

6. Erection / removal of all type of lighting transformers / panels

including all the accessories as and when required.

7. Erection / removal of 1 Ph & 3 Ph energy meters as and when

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

8. Erection / removal of GI conduits, flexible conduits, PVC rigid

conduits, GI chains, flexible conduits, casing capping etc. including

all the accessories as and when required.

9. Erection / removal of GI & MS channels, angles and flats for lighting

equipments as and when required.

10. Daily area checking for proper illumination and daily area wise

lighting status recording and reporting to EIC.

11. Minor civil work, lubrication work etc. for proper lighting system as

directed by engineer in-charge.

12. Removal / laying of different size power & control cables, their

glanding & termination as per requirement.

13. Providing temporary lighting at various locations as per requirement.

14. Providing supply to welding machines and other electrical

equipment as & when required.

4.6 Contractor shall provide required separate & independent site supervisors

who will be responsible for supervision and execution of job in specified time

with respect to quality, specifications, site preparations, safety, coordination

with GIPCL, joint measurements, etc... The supervisors shall coordinate with

the Engineer-in-charge of GIPCL for proper execution of the job.

4.7 The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

4.8 SPECIFIC REQUIREMENT

4.8.1 (A) The contractor shall deploy their manpower for three shift basis (8 hrs)

for operation and maintenance of entire electrical installations of each

mine. The contractor shall also deploy their manpower for general shift

basis (8 hrs) for operation and maintenance of entire electrical

installations of each mine.

Three skilled qualified electrical technicians and one skilled & one semi-

skilled qualified electrical technician shall be deployed at Vastan and

Valia mine and three skilled qualified electrical technicians shall ne

deploy in Mangrol mine. The off reliever for Mangrol mine is managed

from Vastan mine available technicians.

The skilled technicians are ITI electrician certificate holder having above

10 years’ experience in mines/power plant/ Limited Company. The Semi-

skilled technicians are ITI electrician certificate holder having 05 to

years’ experience in mines/power plant/ Limited Company.

Timely completion of all jobs and works shall be the essence of this

Contract. Contractor should closely monitor each activity such as

preventive maintenance, break down and annual shutdown jobs and

complete the jobs as per the time given by and under the supervision of

the Engineer-In-charge and shall ensure that sufficient qualified &

experience manpower is deployed for the same.

(B) The contractor has to complete the preventive maintenance (PM) as per

the planning schedule and their respective supervisor has to

Interact with Engineer In Charge for PTW (Permit to work), work

instruction, Return of permit and successful trial run. Contractor must

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

carry out the Preventive maintenance jobs as per the equipment PM

check sheet provided by the GIPCL, also after completion of the PM jobs;

this duly filled PM check sheet is to be submitted duly signed to Engineer

(C) The contractor has to submit daily/monthly reports showing maintenance

work carried out spare parts / consumables etc. replaced.

(D) The Contractor shall provide 03 (Three) pairs of good quality stitched

uniform to their Employee deployed at GIPCL, SLPP site once in every

year within one month from the date of commencement of contract.

Failing in which appropriate penalty will be imposed.

(E) Communication equipment like mobile phone is to be provided to all

Employee. Any change in communication mode/number is to be

intimated in writing to engineer in charge

(F) If any equipment or part are found damaged due to negligent / faulty

maintenance the equipment cost of such damages shall be recovered

from the contractor’s monthly bill/retention money/security deposit.

(G) The contractor shall have to collect the spares, lubricant etc in required

quantity duly approved by GIPCL Engineer whenever necessary from

GIPCL store / warehouse. Contractor shall have to arrange

transportation for above. The cost of transportation will be on

contractor’s account. The contractor is responsible for safe

transportation, handling and storage. If equipment fails due to improper

lubrication or intermixing, the cost of such damages shall be recovered

from contractor bills. It is the responsibility of contractor to keep various

lubricants separately to avoid intermixing. The failure /defects of

equipment due to improper method of maintenance, equipment

assembly due to contractor negligence, the losses will be recovered from

contractors bills.

(H) In case of breakdown of equipment, the contractor should work round

the clock if required for putting back the equipment in services

immediately within minimum time.

(K) Contractor shall nominate /authorize a person and communicate to the

GIPCL in writing as Site in charge & assistant site in charge cum

supervisors. They shall co-ordinate with GIPCL engineer and bears

overall responsibility of contract. Such persons shall function from site

office of contractor at SLPP.

(L) The decision of the engineer in charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

(M) Engineer in charge or his authorized representative may do inspection

of work at any time. If the work is not found satisfactory, engineer in

charge reserves the right to take suitable action.

(N) Arrangement for lighting at the work spot while carrying out

maintenance activities has to be made by the contractor. The contractor

has to take prior approval for taking electrical power supply.

(O) One or more jobs may be required to be done simultaneously and

contractor shall mobilize additional resources accordingly.

(P) Monthly/quarterly reconciliation of material / spares issued by GIPCL to

the contractor shall be done and record to be maintained by the

contractor. All the scrap generated should be disposed off to the scrap

yard or any other designated place as instructed by Engineer In Charge

for which no separate payment will be made by GIPCL.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

(Q) Defect liability period: The defect liability period for respective job shall

be maximum 3 months or the period between the two preventive

maintenance frequencies of respective job as applicable or decide by

engineer. During defect liability period, if any defect arises in jobs which

have been already executed, shall be rectified by the contractor free of

(R) The contractor has to complete the preventive maintenance (PM) as per

the planning schedule and his respective site in charge shall interact

with Engineer In charge for execution of the same. However, planning

the preventive maintenance jobs will be done solely at the discretion of

GIPCL. The preventive maintenance shall be done on all days including

Sundays & holidays. No separate charges are payable for working in

(S) Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

No claim/ compensation by contractor shall be entertained by GIPCL

towards non-carrying out of preventive maintenance jobs during such

period, nor any minimum billing can be guaranteed.

(T) Price and rates quoted, shall include cost of all consumables, (except

free issue materials by GIPCL) labour, supervision, transport, uniform

for all workman, taxes, octroi, local taxes and levies if any etc. and any

such other costs as are not specifically mentioned herein, but may be

incurred by the contractor for the satisfactory and timely completion of

(U) For planned shutdown contractor should be able to mobilize the required

manpower. The information of shutdown in such case shall be more than

3 days. However, if contractor fails to provide required manpower for

shutdown /breakdown jobs in time, the preventive maintenance will be

deferred by GIPCL during shutdown /major Breakdowns. The payment

for the jobs not covered in the preventive/breakdown maintenance price

schedules shall be paid as per the man-day rates quoted by the

contractor for that cadre of Employee in the price bid and accepted by

GIPCL. No claim/Compensation shall be entertained by GIPCL towards

non-carrying out of preventive maintenance during such period. In case

of breakdown of equipment, the contactor should work round the clock

for putting back the equipment in service immediately within minimum

(V) The contractor should ensure that all the PM activities planned is

completed in the same day preferably within normal working hours

between 08:30 Hrs to 17:30 Hrs for main plant.

Maintenance/Miscellaneous job is tentative and is as per the past

experience, repetitions of these are not expected in normal case and no

minimum work can be guaranteed. As such payments will be made only

for the Breakdown Maintenance /Miscellaneous Jobs carried out. No

claim, whatsoever, will be entertained by GIPCL in case the frequency

indicated is not carried out.

(Y) It is necessary that contractor should have computer and printer at his

cost at the site office in order to prepare neat daily work reports, material

report & monthly billing etc.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

(AA) Contractor should mobilize all resources for efficient & smooth

execution of contract within 07 days from the date of issue of Letter of

Intent/work order.

(BB) To ensure reliable operation, only qualified and experienced Employee

shall have to be employed. All persons deputed for maintenance work

shall be subject to GIPCL approval. GIPCL mines manager issue work

permit to particular mines.

4.9 Performance Requirements: -

Following performance is expected from the successful bidder while

executing the work: -

i. The percentage of Preventive maintenance achieved should be

more than 95% of the total preventive maintenance planned in the

month UNLESS any major breakdown has occurred and the

manpower is diverted to attend the breakdown. However, the

penalty for non-achievement of planned P.M. shall be applied on

average of strike rate of 3 months, which allows for absorption of

unforeseen breakdown & gives opportunity for improvement of

strike rate. the threshold of P.M. frequency for application of penalty

shall be 95% as per tender terms & conditions.

ii. All preventive maintenance activities shall be thoroughly supervised

by a qualified Engineer and all checklist of preventive maintenance

shall be filled in by the Engineer himself. Any defect observed during

preventive maintenance but cannot be attended due to genuine

reasons shall be mentioned in the checklist. The engineer

supervising the job should ensure good quality of the work as per

modern practices and should have multidisciplinary approach so as

to suggest the possible measures in case certain abnormality is

observed by him which may affect the satisfactory operation of

equipment in future. It is expected that the engineer supervising the

job gives prompt feedback to GIPCL Engineer – in charge regarding

any abnormality observed so as to witness the same by him, before

equipment box-up.

iii. The contractor supervisor, supervising the work shall be responsible

for ensuring the safety of the Employee and should see that all

Employee use proper safety gears for attending all jobs included in

iv. Contractor’s supervisor / technician should ensure the isolation of

equipment before starting the work. Work should be done as per

standard procedure and check list.

v. Minor tack welding jobs to suit the requirements of Electrical system

to be carried out by Contractor as and when required.

vi. RA Bill of the preceding month should be submitted by 5th day of the

succeeding month.

vii. Contractor should maintain the discipline at work place and time of

reporting of Employee/Engineer for duty to be monitored and

needful action to be taken in case of defaults.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

viii. Illumination & welding supply requirements of other maintenance

agencies working is to be met timely, so that the maintenance works

of the system is not adversely affected to reduce the system

ix. Power generation being essential services, maintenance activities

shall be carried out on all the days including holidays / Sundays. As

such, contractor has to deploy man power accordingly. GIPCL is an

ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to

maintain these global standards. Contractor shall be required to

observe these standards while working with GIPCL. Contractor

should ensure that his Employee work in accordance with them

4.10 Time Schedule: -

The period of contract will be 02 (Two) Year for Two-year 2026-28 including

Monsoon Period (July, August & September), which may be extended to

If the contractor shall desire an extension of time for completion of work on

the grounds of his having been unavoidably hindered in its execution or on

any other grounds whatsoever, he shall apply in writing to the, GIPCL within

10 (ten) days of the date of the hindrance on account of which he desires

such extension as aforesaid, and GIPCL shall if in its opinion which shall be

final and binding on the contractor, reasonable grounds exist, authorize such

extension of time as may in its opinion be necessary or proper. Whenever

such extension is granted by GIPCL this would be without prejudice to

GIPCL’s right to take appropriate action under this contract and without any

additional financial liability on GIPCL. The period of contract may be

extended maximum up to further Three Months

Failure or delay by GIPCL to hand over the Site to the contractor necessary

for the executions of the works, or to provide the necessary instructions or

any other delay by GIPCL due to any other cause, whatsoever shall in no

way affect or vitiate the contract or alter the character thereof or entitle the

contractor to claim damages or compensation thereof, provided, however,

that GIPCL may at its sole discretion extend the time for completion of the

work by such period as it may consider necessary or proper.

If the quantity awarded remains unexecuted for any reason whatsoever, at

the end of Contract period, GIPCL may at its sole discretion grant such

extension of time as it may deem fit for the execution of balance unexecuted

working hours or any part thereof on the same rates, terms and conditions of

If the contractor completes the awarded work quantity before completion of

the awarded contract period, GIPCL may its sole discretion award such

additional working hours as it may deem fit, at the same rates and same

terms and conditions of the contract.

4.11 Accident etc. and responsibilities of contractor: -

1) The entire responsibility on account of any accidents, damage or personal

injury which may occur to any of the contractor’s vehicles/ equipment or

his/its employees or any outside party shall be exclusively that of the

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

contractor and no claim whatsoever shall be entertained by GIPCL on this

account. The contractor shall keep GIPCL indemnified from all such

2) In the event of any breakdown or accident during the course of any

operation, the contractor shall notify the facts to the GIPCL or his

authorized officer immediately of such incidence and shall simultaneously

make adequate remedial arrangements on his/its own cost and risk and

as per the instructions of the GIPCL.

3) The contractor shall pay all claims, damages, and compensation with cost

arising out of or resulting there from to the third party(s) and in case

GIPCL would be required to face any proceedings or to pay any amount

on the aforesaid account, it shall be deemed to have been discharged on

behalf of the contractor, who will reimburse the cost/expenses to GIPCL.

4.12 Work Personnel

1) Contractor shall take all risk Insurance Policy to cover all his

workmen/employees, staff applicable under the Employee Compensation

Act 1923 or any amendment thereof as also insurance cover for third

party liability. The contractor shall keep the OWNER indemnified from all

liabilities arising out of his action in pursuance of this contract. The E. C.

Policy should be obtained from Surat Jurisdiction and shall be assigned

to GIPCL. EC policy should cover the specified contract period and nature

2) Contractor shall also obtain additional off-duty coverage insurance policy

for all his workers.

3) The contractor shall at his own cost comply with the provision of labor

laws, rules, orders and notifications whether central or state or local as

applicable to him or to this contract from time to time. These Acts/Rules

include without limitation of the followings.

4) Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labor laws applicable such as the Minimum Wages

Act, 1948, Contract Labor (Regulation & Abolition) Act 1970, Factories

Act, 1948, Mines Act – 1952, CMR - 2017, Mines Rules – 1955, Payment

of Bonus Act 1965, Employees Provident Fund and Miscellaneous

Provision Act 1952, Industrial Dispute Act 1947, Workmen Compensation

Act 1923, Payment of Gratuity 1972, Interstate Migrant Workmen Act

1979, Equal Remuneration Act with Rules, Order and Notifications

issued/made there under from time to time.

5) Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

6) All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of

future applicable to the contractor from time to time for performing the

a. The Contractor shall provide and be responsible for payment of

Wages, Salaries, Bonus, Social charges, Insurance, Food,

Accommodation, Transport, Medical and Canteen facilities and other

statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

time to time. All employees of the Contractor shall be employee of the

b. The contractor shall have a valid Labour license obtained from

Licensing Authority under the Contract Labor (Regulation & Abolition)

Act-1970 at the time of execution of the contract covering all his

employees working at SLPP site and furnish the same failing which

GIPCL may terminate the contract at its sole discretion.

c. The Contractor shall at the time of execution of the contract have a

EPF Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at SLPP

Site to the P.F office concerned every month failing which GIPCL will

recover from the outstanding payment to the contractor from

GIPCL.PF code of Gujarat region should be taken.

d. The Contractor shall maintain all records/registers required to be

maintained by him under various labor laws mentioned above and

produce the same before the Statutory Authorities whenever required.

e. The Contractor shall also submit periodical reports / returns to the

various statutory authorities such as the Contract Labour (Regulation

& Abolition) Act-1970, Employees Provident Fund Act etc. Under

intimation to HR & Admn. Dept.

f. The Contractor shall not pay less than the Minimum Wages notified

by the Government from time to time to his employees of

corresponding categories.

g. The Contractor shall be responsible for payment of overtime wages to

his workmen, if any, in case they are required to work beyond the

prescribed hours under law as per applicable rates.

h. The contractor shall take Employee Compensation Insurance Policy

for all his employees working at SLPP. The contractor shall indemnify

the company against any liability due to any work injury or accident to

any of its employees.

i. The Contractor shall in the event any of his workmen / employee

sustains any injury or disablement due to an accident arising out of

and in the course of his employment, provide necessary medical

treatment and pay compensation as applicable, required under the

Employee’s Compensation Act,

j. If any of the persons engaged by the Contractor misbehave with any

of the officials or the Company or commit any misconduct with regard

to the property of the Company or suffer from any serious

communicable disease, the Contractor shall replace them

k. The Contractor shall not engage / employ persons below the age of

20 years. Employment of women shall be strictly according to

applicable laws.

l. GIPCL will have right to deduct and disburse the claims of the

individual / parties being a principal employer on any account

whatsoever in relation to their employment with the contractor. The

Security deposit will be released to the contractor at the end of the

contractual tenure subject to an undertaking by the contractor that in

the event any of his workmen or the heirs of workmen puts up a claim

for recovery of money due to him from the contractor before the

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

appropriate authority under the I.D.Act 1947 or under any other labour

laws or for compensation under the Employee’s Compensation Act,

1923 and the appropriate authority has given a direction for making

payment the contractor will meet the same or indemnify GIPCL if in

the event GIPCL pays it as Principal Employer.

m. The contractor shall make payment of wages to his employees on

fixed date and should deposit in their Bank Account, within the period

specified under the applicable Law, in presence of representative of

the company. He will submit a true copy of wage sheet, attendance

register and P.F. remitted challans, along copy of ECR on monthly

basis to HR&A dept. for verification and record.

n. The Contractor shall provide Safety items / kits to his employees such

as safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if

any, required under the law.

7) The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

8) The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same

from the date of commencement of work, failing which the contract is

liable to be cancelled. The E.C. Policy copy should be submitted to the

GIPCL before commencement of the work and Labor License should be

obtained within one week from the date of issue of form-V. Contractor

should apply for Form-V immediately after receipt of LOI. A copy of

Labour License shall be submitted to GIPCL, HR & A Department.

9) Contractor shall have to insure his workmen /supervisors etc. under

Group Insurance scheme.

10) The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Mines Act 1952, CMR, Mines Rules-2017, , Employee Compensation Act,

payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act, All

Labor Laws Act in respect of employees engaged by him for the work

and shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the

Government under the above rules, regulation, Acts, GIPCL reserves the

right to recover the same from the running bill of the contract.

11) Documentary evidence of deposit of PF paid shall have to be produced

by the contractor along with the next bill along with copy of ECR.

12) Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

13) All employees of contractor should maintain due discipline and respect

local sentiments. GIPCL reserves the right to direct the contractor to

remove any such person who does not comply with it.

14) The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a

new statute shall automatically and immediately become applicable.

15) Contractor shall maintain all register required under the Labour Laws and

make the payment as per the Minimum Wages Act to the workers

employed by him.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

16) Contractor shall obtain requisite license to carry out this contract under

the provisions of Contract Labour Act, 1970 and maintain necessary

records and registers under the said Act.

17) Contractor shall submit a copy of each of the registration certificates with

respect to Employees Provident Fund and Employee Compensation Act

within one-week time, from the date of award of this contract.

18) Contractor’s employees, agent or sub-agent shall not smoke or light

anything within the premises of the GIPCL and carry match box / lighter

or any other explosive and /or inflammable material inside the plant.

19) Contractor shall abide by all the statutory rules and regulations like P.F,

Labour Laws etc.

20) Contractor shall issue an appointment letter to each workmen stating

therein the nature of job to be performed by him and fix time for which the

concerned workmen are likely to be deployed. Contractor shall also issue

a temporary identity card specifying the period for which the workmen has

21) Contractor is fully liable for the persons engaged by him for above work;

however, GIPCL reserves the right to deduct any amount legally justified

towards any liability not fulfilled.

22) Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

23) If the contractor fails to complete the allocated job within specified time

frame, GIPCL shall get the work done by third party at the risk and cost

24) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

25) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled

26) The Contractor shall depute its own workmen/labor with proper

identification to enter the plant premises after ensuring that the jobs are

27) At the time of deploying manpower, the Contractor shall strictly comply

all the applicable labor laws/Acts norms including but not restricted to the

age of the workers, women workers and shall also ensure that a police

verification and security check for all the workmen/labor engaged at the

GIPCL site is done and necessary documents regarding the same shall

be submitted to the GIPCL’s authorized representative/officer-in-charge.

Any default in complying with the same or any misrepresentation

regarding compliance of the same shall compel GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

28) The Contractor shall also comply with the safety requirements and

provide his workmen/labor with safety equipment like helmets, Safety

shoes, masks, gum boots, Ear plug / Ear muff, a uniform and other

necessary PPEs for properly undertaking the operations involved under

29) Contractor shall nominate /authorize senior experienced person in writing

as Site in charge/Engineer/Supervisor to co-ordinate with GIPCL

engineer and who shall bear overall responsibility for performance of the

contract. Such person shall remain available at SLPP site. Contractor has

to submit the authority letter and documentary proof for the same. who

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

shall co-ordinate with GIPCL’s Engineer In - Charge for daily entrusted

30) The Contractor has to maintain daily records dully signed for the works

carried out and duly certified by Engineer-In-Charge. The Contractor in

co-ordination with the Engineer-In-Charge shall ensure the availability of

adequate manpower to carry out the job satisfactorily on a daily basis. As

per the instruction of Engineer-In-Charge they have to allot the work and

execute the same in specified time limit.

31) List of manpower to be deployed should be submitted.

32) Workmen should have valid authorization and I-card.

33) Workmen should undergo vocational Training at GVTC, Vastan as per

category / designation Workmen should undergo medical examination

34) During execution of the works, one or more jobs may be required to be

done simultaneously and the Contractor shall mobilize additional

resources accordingly.

35) During emergency or similar situations, the Contractor shall be required

to mobilize resources as per need within the period of 04 hours as

directed by GIPCL. If the contractor fails to mobilize sufficient manpower

to complete the job in time, GIPCL will execute the job through other

agency at the risk and cost of the contractor with 15% supervision

charges & the same will be recovered from the Contractor’s bill.

4.13 SCOPE OF CONTRACTOR

1. All tools & tackles, tractors, required vehicles to execute the contract will

be in the scope of the contractor. The contractor should ensure for

healthiness/working conditions of tools, tackles & vehicles.

2. All consumable items like cloth, cotton waste, kerosene, gas, diesel,

lubricants, etc will be in the scope of the contractor.

3. All safety/PPEs required during work at site are to be arranged by the

4. The Contractor shall have to provide necessary facilities including

accommodation for their labor at their own cost.

5. The contractor has to arrange JCB, cultivators, breaker machines &

tractor with trolleys for lifting/shifting the materials of their own.

6. Contractor has to depute their full time experienced overall site-in-charge

& independent Location/Package wise supervisors for work execution as

per specification and for day to day work planning & coordination with

respective department’s Engineer-in-charge, to obtain day to day

Location/Package wise work permits, to get daily location wise work

supervision, to record Location/Package wise joint work done

reports/measurements/trip certification, to prepare Location/Package

wise separate bills, to prepare & apply Location/Package wise manpower

gate pass, to maintain Location/Package wise statutory & legal

compliance records, etc…

4.14 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by

the acts of the GIPCL, or if defects not readily detected by proper inspection

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

shall develop before the final completion and acceptance of the whole work,

the CONTRACTOR shall forthwith make good, without compensation, such

damage or defects in a manner satisfactory to the ENGINEER / GIPCL. In

no case shall defective or imperfect work be retained even if contractor

followed all technical specifications. GIPCL will not compromise for quality of

materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or

otherwise or the passing of any accounts.

4.15 DAILY DIARY AND PROGRESS REPORT:

A daily diary register will be kept in the ENGINEER’S office. The

CONTRACTOR will supply all detailed information every day at 9:00 hours

for the day preceding and the diary will be jointly signed by the ENGINEER

and the CONTRACTOR’S representatives, every day in token of its

correctness. A works instruction book, serially numbered will also be kept in

the ENGINEER’S office and all day to day instructions will be given in that

book. The CONTRACTOR’S representative shall report every day to see

these instructions and sign them at the bottom in token of his having seen

The CONTRACTOR shall supply all information regarding procurement of

materials and progress of work, as is required by the ENGINEER for

compiling the weekly progress reports. This information shall be supplied by

9:00 hours on every Monday, for the preceding week.

4.16 PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of

cost of all labor, supervision, cost of safety supervisor, shifting,

transportation, loading, unloading, equipment, all tools & tackles, safety

equipments & PPEs, Royalties, Rents, GST, Stamp Duties, Central or State

Government or Local body or Municipal Taxes or Duties, Turn over Tax,

Work Contract Tax, and / or any other duty / tax, levied by the Central, State

Government or other Public bodies etc…and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work. The quoted rates shall be

deemed to include for everything mentioned in the specification, all leads &

lifts, contractor’s overheads & profits for due performance of the work under

this contract and such other costs that are not specifically mentioned herein

but will be incurred by the contractor for the satisfactory and timely

completion of the work. The rates shall also include cost for mobilization /

demobilization of manpower, equipments, materials, etc...

The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in prices, idle charges for

labor, machinery, overhead expenses etc. No price escalation / idle charges

shall be due to any reason whatsoever.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

The prices / item rates quoted by Bidder shall remain firm till completion of

the contract period and any agreed extensions thereafter and shall not be

subject to any other escalation, idle charges for labor, machinery, overhead

expenses etc. No price escalation / idle charges shall be payable due to

delay in work by contractor or due to non-availability of work front by GIPCL

or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization

of all required manpower, tools & tackles, materials, equipment for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased

depending upon day to day requirement. However, item rates remain

unchanged and the payment shall be made as per the actual quantity

executed as informed & certified by GIPCL representatives.

4.17 SPECIAL CONDITION OF CONTRACT:

The work contract for providing biennial rate contract (BRC) of services for

repair and maintenance of electrical installations at Vastan, Mangrol and

Valia Lignite Opencast Mines for the period of two years 2026-28 is activity

based contract.

The accepted rates after price negotiation (if required) are firm & final

during the contract period irrespective to any variation in central

government minimum wages.

i. Rates will remain firm throughout the contract period or any extension

thereof. There shall not be any escalation/compensation to the

contractor against any revision in MWR (Minimum Wage Rates).

ii. The Contractor shall not pay less than the Minimum Wages notified by

the Government from time to time to his employees of corresponding

iii. Contractor shall at his expense comply with all labour and industrial

laws and such other acts and statues as may be applicable to the

contract in respect to pay etc.

iv. On account of any default in respect of all liabilities and in case of

noncompliance of the above, the company can withhold their

payments from the bills, Security deposit, PBG etc. till all legal liabilities

are discharged.

v. Total count of manpower required for the contract shall not be

mentioned in the tender/contract. However, GIPCL will ask contractor

to deploy labour in sufficient

4.18 CONTRACT PERIOD

Contract period will Two year from the date of commencement. (mobilization

period will be 07 days from the date of issue of LoI or Work Order whichever

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4.19 TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the location wise separate running invoices in

duplicate every month in respect of the work performed or completed during

the month along with the documents as hereinafter provided. On receipt of

the invoice complete in all respects and with all the said documents, the

payment in respect of the same shall be made within 21 days of such receipt

of a complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against

the work executed duly certified by GIPCL Income Tax (IT) will be

deducted at source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of Annual contract value shall be submitted as

per clause no.: 3.1 of Section-III. Security deposit will be returned to

the Contractor without any interest after retention period of three months

from actual contract completion date as certified by Engineer-in-charge

as per clause no.:3.1 of Section-III.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST

Authority (to be furnished only once).

(b) Citing the service Tax Registration no. And the date of issue of

registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on

(d) The contractor shall be required to submit the proof of payment

of GST of previous month/quarter, as may be applicable as &

when demanded by GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of

tools & tackles, equipment’s, vehicles etc. at site. The Contractor shall

also furnish the checklist as per ANNEXURE-A enclosed with the

Section-VII of tender document along with the RA bill of respective

(v) The contractor along with monthly RA Bill shall submit copy of P.F.

Challan, Xerox copies of wages register of previous month, Xerox

copies of attendance sheet of respective month & copy of ECR

statement indicating the employee and employer's P.F contribution of

previous month with respect of employees employed by him for the

contract at GIPCL site.

(vi) The Contractor shall submit his Final Bill within a period of three months

of the expiration or earlier termination of the contract or any extensions

that may be granted by GIPCL to the Contractor. GIPCL shall not

entertain any bill for any work item after expiration of period of three

(vii) The Contractor shall include all his claims in the Final Bill submitted by

him and accordingly the final bill submitted by the Contractor shall be

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

deemed to be inclusive of all and whatsoever the claims that the

Contractor may have from GIPCL. The Contractor shall not be entitled

to claim any amounts which are not mentioned in the Final Bill and the

Contractor shall be deemed to have waived any claims not mentioned

in the Final Bill and shall not be entitled to recover the same from GIPCL

subsequent to the submission of the Final Bill on any account and

GIPCL shall stand absolved of all its liabilities in respect of any such

claims not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rate. The rates shall be valid for a period

of two years of the Contract Period and shall remain unaltered during

Contract Period.

4.20 SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill: -

(i) Measurement sheet along with joint record of work done in the

form of joint inspection report duly signed by authorized

representative of contractor and GIPCL Engineer.

The bill will not be entertained without submission of above documents.

4.21 SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit

(i) Initially Copy of statutory compliance like labour license (if applicable)

and EC Policy will require and EC Policy shall be renewed up to

period of contract including extension if any.

(ii) Contractor shall submit RA bill of work carried out along with following

documents pertaining to bill period.

a. Wages payment register,

b. Attendance register,

c. PF paid Challan with ECR,

d. Bank payment statement for wage certificate

(ii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa, after releasing

final bill payment.

Bill submitted without any of the above documents shall not be processed for

4.22 MEASUREMENT& DAILY REPORTS

Measurements shall be in accordance with the unit of measurements

specified in schedule of quantity. Payment will be made for actual work done

as per certified by Engineer-in-charge. Contractor shall maintain and submit

location wise daily JCB Machine deployment along it’s working hours and

manpower details as certified by concern mining official on daily basis.

Wherever any dispute regarding mode of measurement arise, the decision

of the Engineer-in-charge shall be final and binding to the contractor.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4.23 MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 04 hours from

the time the intimation given by GIPCL.

b) Contractor shall provide required separate & independent site

supervisors who will be responsible for supervision and execution of

job in specified time with respect to quality, specifications, site

preparations, safety, coordination with GIPCL, issue of work permits,

joint measurements, etc... The supervisors shall coordinate with the

Engineer-in-charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time

to time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by

him for the work at his own cost.

4.24 QUANTITY OF WORK

The estimated quantities of work required to be carried out by the

contractor are as given in the Section-V (Schedule of Quantity/Rate).

estimated and shall vary according to the exigencies of work at site.

However, the rates quoted by Bidder shall remain firm irrespective of any

variation in estimated quantities. Contractors shall engage required nos. of

labors along with required tools & tackles as per work load and emergency

situations throughout the contract period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract

period, GIPCL reserve the rights to increase the quantities or contract

amount for successful completion of entire contract period. Contractor shall

responsible to complete the particular job up to entire satisfaction of

Engineer-in-charge. The item rates remain firm & unchanged till completion

of the contract and any agreed extensions thereafter and shall not be subject

to any escalation, idle charges for labor, machinery, overhead expenses

etc… for any reason whatsoever. The quantum of work of individual item may

be up to any extent depending upon requirement. However, item rate

remains unchanged. Under this contract, contractor has to execute all work

as per the Plant requirement.

4.25 GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-III) and detail specification prepared

by the company will be applicable for this contract. The same is enclosed

herewith. Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless

a different intention appears, the provision of the special conditions of

contract shall prevail to the extent of such repugnancy of variance.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4.26 In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer In Charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. Recovery will be

affected from the monthly bills and/or retention money/security deposit.

4.27 If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given, GIPCL shall get the work done by third party at

the risk & cost of the contractor with 15% additional overhead charges of

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

SCHEDULE OF RATE (SOR)

(I) VASTAN MINE: SCHEDULE OF RATE FOR REPAIR AND MAINTENANCE OF

ELECTRICAL INSTALLATION AT VASTAN MINE

Item Description UoM Quantity

A General Checking /Repair/ Maintenance of installations

1 Deployment of one Electricians at 1000/500 KVA Vastan NO 365

South Mine Sub-station @ round O'clock. (As per CEA

regulation 2023.)

2 Checking and Maintenance of weighbridges installed at No 100

Plant Site (No.2 to 7 & 13)

3 Checking and Installation of power cables for GILDMS's No 100

Hardwares installed at Plant Site weighbridges.

( No.2 to 7 & 13) and Porta Cabins

4 Checking and Maintenance of Street Light Poles installed No 150

at Lignite Transport Road from JNT-13 to 5 MW solar

Entry. (about 110 Nos) and Vastan Demo/VTC office to

Vastan Site Office. (about 45 Nos.)

5 11 KV HT Switchgear (including Vaccum CB, Protective No 12

Relay, Current X'mer, Potential X'mer, 1 KVA UPS, DC

rectifier,at Vastan south mine

6 415 Volts LT Switchgear (Including Air Circuit Breaker, No 12

MCCBs, Protective Relays,CTs,Metering Instruments) at

Vastan south mine

7 11 KV HT Switchgear (including Vaccum CB, Protective No 12

Relay, Current X'mer, Potential X'mer, 1 KVA UPS, DC

rectifier,at Vastan Lime stone mine

8 415 Volts LT Switchgear (Including Air Circuit Breaker, No. 4

MCCBs, Protective Relays,CTs,Metering Instruments) at

at Vastan Lime stone mine

9 1000 KVA, 11/0.415 KV, Oil cooled Transformer at Vastan No. 12

10 1000 KVA, 11/0.415 KV, Oil cooled Transformer at Vastan No. 12

Lime stone mine.

12 50 KVA phase-to-phase transformers- Installed at Demo NO 28

office, Lime stone mine,south mine, Weighbridges. In

mines as per CEA 2023. (Qty. 07 Nos.)

13 30-Meter-High-mast lighting tower installed at weighbridge NO 15

no 3&4, lignite stock yard and Lignite Transport Road.

14 Installation/reinstallation of Submersibble type 200 HP, No 12

180 HP, 150 HP Polder Pumps and ATS panel at Vastan

south Mine and Limestone Mine. (Qty. 04 Nos.)

B Maintenance of following items including cleaning, tightness, component checking,

rectifications/ replacement of component if required etc.

1 AB Switch / DO fuse NO 12

2 200 HP ATS pump panel (Qty. 04 Nos.) NO 12

4 10A/20A/32 A/63A, 230 Volts NO 26

AC/DC,MCB/ELCB/timers/spike guard.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

5 50KVA/25KVA, 415/230 Volts,3Ph-4 wire, lighting NO 32

distribution panels. (Qty.08 Nos.)

6 Water cooler/RO plant NO 12

7 All type of ceiling fan at site office, VTC Office, NO 35

weighbridges etc.

8 Exhaust fan light duty (1 PH) NO 6

9 DB having Energy meters NO 6

10 Fluorescent light fittings (1x36w, 2x36w, LED) at site NO 56

office, VTC Office, weighbridges and lime stone mine site

11 All HPSV 400Watt light fittings including CG box, ignitor, NO 56

capacitor 500/200 watt led fixture etc.

C Miscellaneous works

1 Fault finding/rectification like earth leakage/ fault in lighting NO 150

2 11KV line checking up to 5 Kilometers NO 24

3 Power supply connection & removal for different work of NO 96

other agency like for welding M/c, grinding M/c, lighting

4 Glanding, lugging and termination of LT power cable up to NO 96

5 laying of LT power cable up to 300/180 sqmm size. Mtr 650

6 laying of LT power cable up to 36/50/70/95 sqmm size. Mtr 500

7 Cable termination straight through/end termination joint of NO 50

LT power cable up to 300 sqmm size.

8 Checking of fitting of dewatering pump set NO 12

9 Erection, testing and commissioning of pumps panel NO 12

10 High Mast lantern carriage movement (up & down) for NO 12

gear box maintenance and checking of aviation light and

lighting arrestor

11 High Mast Panel checking and 2x400 Watts Lighting NO 12

Fixtures checking and maintenance.

(II) MANGROL MINE: SCHEDULE OF RATE FOR REPAIR AND MAINTENANCE OF

ELECTRICAL INSTALLATION AT MANGROL MINE

Item Description UoM Quantity

A General Checking/repair/maintenance of installations

Deployment of one electrician at 1000/630 KVA mobile

substation as per CEA regulation 2023 per daily basis

25/50 KVA phase-to-phase transformers- . In mines as per

3 Lighting towers in mines Nos. 2

4 Streetlights (Haul Road) – 190 poles Nos. 2

5 30-Meter-High-mast lighting tower Nos. 2

Maintenance of following items including cleaning, wire tightness, component

checking, rectifications/ replacement of component if required etc.

1 1000 KVA Transformer Nos. 2

2 6.6 KV switchgear Nos. 2

3 415 Volt switchgear Nos. 2

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

4 200 HP pump panel Nos. 2

5 200 HP mine dewatering pump with motor Nos. 2

Maintenance /Removal /& Erection of following type of lighting fittings

including erection/ removal of all component / accessories.

1 Fluorescent light fittings (1x40w, 2x40w etc.) Nos 2

All HPSV/HPMV light fittings including CG box igniter etc Nos 2

All HPSV/HPMV light fittings including CG box igniter etc. Nos 2

at height 6.00 to 12.00mtr.

4 All type Street lights fittings. Nos 2

D Miscellaneous works

Fault finding/rectification like earth leakage/ fault in lighting Nos 2

Power supply connection & removal for different work of Nos 2

2 other agency like for welding M/c, grinding M/c, lighting

Glanding & termination of power cable up to 300 sqmm Nos 1

size (gland & lugs shall be supplied by GIPCL) one end

Erection of 16 /25/35/50/70/300 sq./mm cable termination Nos. 1

4 straight thought joint

Erection of 16 /25/35/50/70/300 sq./mm cable end Nos. 1

5 termination joint

6 Erection, testing & commissioning of pumps panel Nos. 1

7 Testing of dewatering pump set Nos. 1

(III) VALIA MINE: SCHEDULE OF RATE FOR REPAIR AND MAINTENANCE OF

ELECTRICAL INSTALLATION AT VALIA MIN

Item Description UoM Quantity in Rs.

A General Checking /Repair/ Maintenance of installations

1 500 KVA mobile substation as per CEA regulation 2023 NO 365

per daily basis

2 Checking of borewell 3Phase pump & fully auto NO 36

3 50 KVA phase-to-phase transformers- . In mines as per NO 48

4 Checking of earthing system /Lighting arrestor NO 36

5 Mines Peripheral Lighting NO 24

6 30-Meter-High-mast lighting tower NO 12

7 Electrical installation at weighbridges NO 24

B Maintenance of following items including cleaning, wire tightness, component

checking, rectifications/ replacement of component if required etc.

1 500 KVA Transformer at Valia mine NO 24

2 11 KV switchgear at Valia mine NO 24

3 415 Volt switchgear at Valia mine NO 24

4 AB Switch / DO fuse NO 48

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

5 10A/20A/32 A/63A, 230v/24v metal clad industrial/flame NO 80

proof type power plug/ switch//MCB/ELCB/timers/spike

6 Complete lighting distribution board NO 30

7 63/40KVA D.G. Set cleaning work NO 24

8 63/40KVA D.G. Set maintenance work NO 12

9 63/40KVA D.G. Set panel maintenance work

10 Water cooler/RO plant at office & weighbridge NO 24

All type of ceiling fan at site office, weighbridge & security NO 36

12 Exhaust fan light duty (1 PH) NO 12

13 DB having Energy meters NO 48

Maintenance /Removal /& Erection of following type of lighting fittings including

C erection/ removal of all component / accessories.

Fluorescent light fittings (1x36w, 2x36w,20w LED) at site NO 48

1 office, weighbridges and security house.

2 Checking and Maintenance of 1KVA UPS installed at site NO 48

office, substation & Weighbridge.

3 All HPSV/HPMV light fittings including CG box igniter NO 24

etc.at height 6.0,12.0,15.0,24.0mtr.

4 All type Street light fixtures at site office, weighbridge & NO 120

Security points

5 Aviation light fitting (twin) NO 4

D Miscellaneous works

1 Fault finding/rectification like earth leakage/ fault in lighting NO 72

2 11KV line checking NO 36

3 Checking and Maintenance of weighbridges installed at 72

Plant Site. ( No.08 to 12)

4 Glanding and termination of power cable up to 300 sq. NO 20

mm size (gland and lugs shall be supplied by GIPCL) one

5 laying of LT cable 16 /25/35/50/70 sq./mm NO 1450

6 Erection of 16 /25/35/50/70/300 sq./mm cable termination NO 24

straight through joint

7 Erection of 16 /25/35/50/70/300 sq./mm cable end NO 30

termination joint

8 High Mast lantern carriage movement (up & down) for NO 24

Lightingfixture maintenance and checking of aviation light

and lighting arrestor

9 High Mast Panel checking and 500W LED Lighting NO 20

Fixtures checking and maintenance.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28

Summary for mine wise SOR.

Sr. No. Mine Total Amount in Rs

Sr. No. Mine Total Amount in Rs

4 Annual Grand Total

4 Annual Grand Total

5 For year 2026-27 (1st year)

6 For year 2027-28 (2nd year)

Total estimated amount for

7 biannual rate contract in Rs.

9 Grand Total in Rs.

9 Grand Total in Rs.

Note: The online price in % rate offered by bidder on estimated SoR shall be inclusive of all

labour cost, safety, all taxes & duties, profit & overheads and all other costs as per

tender, but exclusive of all materials, equipment, supervision, consumables, tools &

tackles, transportation, loading, unloading etc. Item rate shall be firm for entire duration

of contract period i.e. two years from date of LOI and or LOI and any approved

extension for completion of works in all respect.

1. The rates shall include all labour cost, supervision, all taxes & duties (excluding

GST). Total estimated value is including 18% GST.

2. For SOR calculation purpose, considered central minimum wages; with effective

3. The following parameters are also not considered in SOR.

1. Profit /Service charge 2. Working capital cost

3. Administrative/Overhead Charge 4. Any rise in minimum wage rate (MWR)

My rates are as under.

At estimated value

OR _______ %age above the estimated value

OR _______%age below the estimated value.

E-Tender for biennial rate contract (BRC) of services for repair and maintenance of electrical installations at Vastan,

Mangrol and Valia Lignite Opencast Mines for the period of two years 2026-28