Tender for SITC of Street light poles, Decorative Post top light poles with decorative light fixtures, Spot light Fixtures, LED Fixtures with related Electrical and mechanical accessories at under developing Iconic road from Kenyug to S.G. Highway Road in South west zone of Ahmedabad Municipal Corporation (A.M.C.)

(Technical Bid only) of Tender in Floor, Block-B, Sardar Patel Bhavan, Danapith,

HARD COPY Ahmedabad-380001.GUJARAT.

Online Opening in the Office of:-

Additional Chief Engineer, (Street Light - West), 5th

Floor, A Block, Danapith, Ahmedabad -

Date, Time & Place of OPENING of

4 the Volume-I (TECHNICAL BID

Place for HARD COPY Opening of Tender:

ONLY) of Tender

Office of Tender Officer,

Central Record Office, Mezzanine Floor,Block-B,

Sardar Patel Bhavan, Danapith,Ahmedabad-

380001.GUJARAT.

Municipal Commissioner

Ahmedabad Municipal Corporation.

Sardar Patel Bhavan, Danapith, AHMEDABAD – 380

AHMEDABAD MUNICIPAL CORPORATION

TENDER DOCUMENTS

Tender for SITC of Street light poles, Decorative

Post top light poles with decorative light fixtures,

Spot light Fixtures, LED Fixtures with related

Electrical and mechanical accessories at under

developing Iconic road from Kenyug to S.G. Highway

Road in South west zone of Ahmedabad Municipal

Corporation (A.M.C.)

Municipal Commissioner

Ahmedabad Municipal Corporation.

Sardar Patel Bhavan, Danapith, AHMEDABAD – 380

SR PERTICULARS PAGE

VOLUME - I (TECHNICAL BID )

1. Notice Inviting Tenders

2. Information to Tenderers

3. Note for Contractors

4. Condition for Water Supply and Electric Supply

5. Tender Declaration form

6. Performa for Bank Guarantee

7. List of Approved Banks

8 Check List before submission of tenders

9. Instructions to Tenderers

10. Tenderers to please note this carefully

11. Informations / Details to be submitted by the Tenderers in

the Performa mentioned under Statement No 1 to

12. Tender Form-B-1

13. General Conditions

14. Standard Norms for Quality Control.

15 Scope of Work

VOLUME - II (TECHNICAL BID )

• SECTION:D –SPECIFICATIONS

AHMEDABAD MUNICIPAL CORPORATION

"Sardar Patel Bhavan", Danapith, Ahmedabad -

Municipal Commissioner, Ahmedabad invites tenders from the reputed and experienced /

eligible contractors.

No. Item Description

Tender for SITC of Street light poles,

Decorative Post top light poles with

decorative light fixtures, Spot light

Fixtures, LED Fixtures with related

1 Tender for Electrical and mechanical accessories at

under developing Iconic road from

Kenyug to S.G.Highway Road in South

west zone of Ahmedabad Municipal

Corporation (A.M.C.)

The Bidders should satisfy all the below

mentioned five criteria.

Qualification for bidders 1. The bidder should be Register in “A”

class for Electrical contractor in PWD in

Govt. R&B/CPWD/AMC or equivalent

registration with any other state Govt. or

Govt. institutions in India duly renewed

for the current year & who have a

certificate of registration with

Employees Provident Fund Organization.

In case of successful bidder having

2a Electrical Contractor registration outside

Gujarat state It is mandatory to obtain

the Electrical Contractor Class -A

registration from Govt of Gujarat (If not

available) within 6 months from the date

2. The bidder shall possess a valid

electrical contractor license for the last

7 years from 31st March 2025 in bidders

name and duly renewed for the current

year from any central/state government.

In case of successful bidder having

Electrical Contractor registration outside

Gujarat state, it is mandatory to obtain

the Electrical contractor license from

Govt of Gujarat (If not available) within

months from the date of the LOA.

The bidder should have successfully

completed similar kind of works projects

in any Government or public sector

organizations or Semi Government”

International experience is allowed and

should be included with full and relevant

details, including the client’s complete

information along with the name of the

contact person, their designation, email

address, phone number.

Form-3A issued by employer to

substantiate successful experience of

1. The bidder should have experience of

having successfully completed either of

the following similar works during the

last Seven Years ending last day of

month previous to the one in which

tenders are invited.

Eligibility Criteria for bidder for

Supply Installation Testing &

Commissioning of Streetlight works (

Including pole, Fitting, cable etc… ) in

last Seven Years having experience of

(i) A single work order and

corresponding completion certificate for

similar work for 80% of the Estimated SITC

work tender amount for similar projects (Rs

(ii) Two work order and corresponding

completion certificate of similar work

completed , for similar work for 50% of the

Estimated SITC work tender amount for

similar projects (Rs 2.32 Crore)

(iii) Three work order and corresponding

completion certificate of similar work

completed , for similar work for 40% of the

Estimated SITC work tender amount for

similar projects (Rs 1.85 Crore)

Definition of Similar Works for B:-

Supply, Installation, Testing &

Commissioning of Street Light Work with

Poles and related Electrical Mechanical

Works completed (Any line shifting work

will not be considered as an experience)

3. Average annual financial turnover of

the bidding firm shall be at least 30%

of estimated project cost in last

Three years ending on dated 31st

March 2025. CA certificate to be

provided with audit reports.

4. Tenderer to submit the solvency

certificate for an amount equal to

20 % of the estimated cost of works.

A solvency certificate must be valid at

the time of tender submission.

5. Qualified Staff: The Contractor shall

have qualified staff with him. Details

shall be submitted with the tender

12 Month from receiving L.O.I./Work order

3 Total Time Completion for Work OR 45 days after completion of Civil Work

whichever is later

4 Tender Available at website http://www.tender.nprocure.com

5 Tender Fees-Rs (Non Refundable) Rs. 12,000/-

6 Tender Fees (in the form of Demand Draft/ Municipal Commissioner, Ahmedabad

Pay Order from any National Bank) in favour Municipal Corporation

As Per ANNEXURE – 1 and AMC Circular

7 List of Banks in Ahmedabad

8 Tender Floating Date and Time -

Last Date and Time for Submission of the

9 Tender online on Till 6:00 PM on 1/4/2026

http://www.tender.nprocure.com

Additional Chief Engineer, (Street Light -

West), 5th Floor, A Block, Danapith,

Any queries, Clarifications regarding the

10 Ahmedabad - 380

Tender/ Work submitted in writing to

Ahmedabad Municipal Corporation

[email protected]

11 Pre-Bid Meeting (Office Name and Address) NA

Additional Chief Engineer, (Street Light -

West), 5th Floor, A Block, Danapith,

Further Tender Information available with,

12 Ahmedabad - 380

Contact to (Name, Contact No.)

Ahmedabad Municipal Corporation

[email protected]

By RPAD/ Speed Post/ Courier/ Hand

Tender (Hard Document) to be submitted by Delivery

13 the Tenderer in the office of (Name and Office of Tender Officer,

Central Record Office, Mezzanine Floor, Block-B,

Sardar Patel Bhavan, Danapith, Ahmedabad-

380001.GUJARAT.

"EMD" & Tender Fees ( Original and Xerox

Tender Envelope -1 Marked as

Copy should be provided )

"TECHNICAL BID” – Volume I and II with

14 Tender Envelope -2 Marked as

“PRICE BID” (BOQ without rate) – Volume III

Tender Envelope –3 Marked as

with duplicate.

Last Date and Time for Submission of

Hard Documents of Tender duly signed and

stamped. The Hard documents are to be

15 Latest by 02:00 PM on 2/4/2026

submitted strictly only after the last date

and time of submission of tender

documents on nprocure.

16 Date & Time for Opening of Technical Bid 04.05 PM on 2/4/2026 onwards

17 Tender Validity Duration (Days) 120 Days after price bid opening date

Earnest Money Deposit - Rs (1 % of Value

Municipal Commissioner, Ahmedabad

EMD (Demand Draft / Bank Guarantee) in

(Ahmedabad Municipal Corporation) Payable

Favor of (Name).

EMD Validity Time (from Tender

Submission) (Days)

The Earnest Money Deposit of all the bidders

except first lowest, second lowest and third

lowest will be returned within 30 days of

E.M.D Returned to Unsuccessful Tenderers

opening of price bid. For the first, second

(from Date of Financial Bid opening) (Days)

and third lowest bidders, the EMD will only

be released after submission of Security

Deposit by the successful bidder.

(Shall be submitted Within 15 days of LOI)

5% of Contract Amount valid up to 365days

beyond the completion date of the work.

Security Deposit BG will be released only

after submission of required BG and Bond for

performance guarantee validity should be as

per PBG clause.

Additional Security Deposit:

19 Security Deposit (%) If the bid price offered by the Successful

Bidder is lower than -15% (Below 15%) of

the Estimated Cost of work then the

Additional Security deposit shall be given in

the form of DD. The security deposit will be

calculated @100% of the difference in the

[(a) Estimated Cost of work (as mentioned in

BOQ)-15% of the Estimated Cost of work]

and [ (b) the Bid Price offered by the

Selected Bidder].

5% of the value of work done will be

deducted from each R.A. Bill. It will be

released after successful post audit of

the each year bill and last year amount

Retention Money (Max. %) of Contract value

20 will be released after post audit of final

(%) for SITC work

bill along with release of payment of Final

2. All other deduction made from each R. A.

Bill as per AMC’s Circular.

Contractor shall have to make his own

Water and Electricity Cost (For project arrangements for water and Electricity for the

Work and other Common Areas). purpose of work at site at his own expense

22 Liquidated Damages for Delay

Percentage per Day (%) for Liquidated Refer Penalty clause for the delay and

Damages Nonperforming SLA

10% of the cost of remaining work up to the

date of approved or extended time limit. (As

per Circular no. 9, dated 18/05/2012 issued

Liquidated Damages for delay Maximum In the event of exceptional circumstances,

the liquidated damages may be increased

beyond the 10% threshold, subject to the

prior written approval of the competent

1 year after issuing the Completion

23 Defect Liability Period (DLP) Certificate (Except Light Fixture)

5 Year for the Light Fixture

Contractor will be required to submit

performance bond and bank guarantee

amounting equal to 5% of the amount of

completed work ( For SITC work Value) valid

up to 1 month beyond defect liability period.

(i.e. 60 Months plus 30 days from issued

24 Performance Guarantee

completion certificate)

After Completion of the DLP period for 1 year

- The Revised BG can be submitted with

revised value amounting equal 5% of the

amount of Light Fixture value for the

remaining period.

1) Contractors’ All Risk (CAR) Insurance

Policy (Original deposited with Client within

LOI Period (Days) Should be submitted within 15 Working days

2) Workmen’s Compensation Insurance of LOI

3) Third Party Insurance

Safety Violation in terms of Negligent in

As per penalty Clause in addition to

compliances policy, regulation, statutory

Compensation stated below:

provisions which leads to accident :

As per prevailing workman compensation

Compensation to be Paid:

law for construction industry.

1% Labour Welfare Cess as per the

Labour Welfare cess and other prevailing

26 prevailing Act, (non refundable) shall be

deducted from each running bill.

Venue of the Arbitration/Disputes arising in Municipal Commissioner, Ahmedabad shall

the courts of be the sole Arbitrator of Ahmedabad, Gujarat

The rates to be quoted by the Bidder must be

excluding of GST but inclusive of all other

taxes. GST shall be payable extra on the

admissible payment as per the approved

28 GST tender rates; GST shall be payable as per the

prevailing rates of GST at the time of

payment. (As per Circular No. 38, Dt. 21-11-

Signature/Stamp of Contractor Ahmedabad Municipal Corporation

(Street Light - West)

Ahmedabad Municipal Corporation

2 IMPORTANT INFORMATION FOR TENDERERS:

1. Schedule B is to be read for the purpose of pricing in conjunction with

conditions of contract, technical specifications and drawings.

2. The rate of the Schedule B includes all constructional plant, labour,

supervision, materials erection, maintenance, insurance, profit,

overheads, government taxes and duties (Without GST), Labour well fare

cess, together with all general risks, liabilities and obligations, set out or

implied in the Contract and including remedy of any defects during the

Defects Liability Period

3. The rate of the schedule B shall be all inclusive value of the work

described including all costs and expenses which may be required in and

for the construction of work described together with all general risks,

liabilities and obligation set forth or implied in the document on which the

tender is to be based.

4. The method of measurement and payment shall be as described under

various items and in the Schedule B. Where specific definitions are not

given, the method described in IS code will be followed. Should there be

any detail of construction or materials which has not be referred to the

specification or in the Schedule B and drawings but the necessity for

which may be implied or inferred therefrom, or which are usual or

essential for completion of the work in the trades the same shall be

deemed to be included in the rates.

5. The quantities stated are to be considered approximate only and the unit

rate of the Schedule B shall apply only to the quantities actually executed

EIC on behalf of AMC reserve the right to instruct for execution of any

item up to any extent and the bidder bound to execute the same.

6. The bidder must quote the percentage above or below the estimated cost, in both

words and figures, in the specified columns. The percentage must be quoted

separately for the following parts:

• SITC Work (Supply, Installation, Testing, and Commissioning)

The L1 bidder (lowest bidder) will be determined based on the total value quoted

after applying the respective percentages.

7. The schemes and dimensions shown on the tender drawing are tentative;

the same are likely to vary during actual execution and no separate

charges are payable due to such variations in quantity to any extent.

8. The specification numbers stated in the detailed description of items of

works against each item are indicated for guidance of the Bidders.

However, any of the specification alluded to the specifications referred to

in the Bill of Quantities and / or any other specifications from “Technical

Specifications” which in the opinion of the Engineer are applicable for a

particular item is deemed to have been included in the scope of item and

fully covered by the rates quoted for the items. In case of any

discrepancies between provision stated in the description of individual

items and those covered by the technical specifications, the provision in

the description of item shall have preference.

9. Grouping of items under sub heads of different section is done in BOQ for

the convenience. Any item from any section can be considered for

operation in any other section as indicated and as directed by the

10. Reinforcement Steel:

Reinforcement bars shall be High Yield Strength Deform (TMT) Fe 500 D

bars confirming to IS 1786. Re-rolled steel shall not be used in the work.

The Contractor shall have to obtain and furnish test certificates to the

Engineer-in-Charge in respect of all supplies of steel brought by him to

the site of work. Samples shall also be taken and got tested by the

Engineer-inCharge as per the provisions in this regard in the relevant BIS

codes. In case the test results indicate that the steel arranged by the

Contractor does not conform to BIS codes, the same shall stand rejected

and shall be removed from the site of work within three days.

11. Structural Steel:

The Contractor shall procure Structural steel from the primary

manufactures only, as per list of approved material as mentioned in the

tender. The Contractor shall have to Obtain and furnish test certificates

to the Engineer-in-Charge. The Contractor shall have to obtain and

furnish test certificates to the Engineer -in-Charge in respect of all

supplies of steel brought by him to the site of work. Samples shall also be

taken and got tested by the Engineer-in-Charge as per the provisions in

this regard in the relevant BIS codes. In case the test results indicate that

the steel arranged by the Contractor does not conform to BIS codes, the

same shall stand rejected and shall be removed from the site of work

within three days. Re rolled steel shall not be used in the work.

The Contractor shall procure high tensile steel from primary

manufacturers only confirming to IS 1786. The Contractor shall have to

obtain and furnish test certificates to the Engineer -in-Charge in respect

of all supplies of steel brought by him to the site of work. Samples shall

also be taken and got tested by the Engineer -in-Charge as per the

provisions in this regard in the relevant BIS codes. In case the test results

indicate that the steel arranged by the Contractor does not conform to

BIS codes, the same shall stand rejected and shall be removed from the

13. The selection process will lay high emphasis on the ability and

competency of contractors to do high quality work within the given time

schedule and on shuttering materials / staging and scaffolding material (H -

Frame) equipments / machinery owned by the contractor

14. The onus of providing, all necessary company / project related

information, in appropriate manner and medium, so as to demonstrate the

competency of the Bidder and to allow proper evaluation, will rest entirely on

15. If the Tender Document is taken in company’s name, a power of attorney’,

in favor of the person who is authorized to sign the Tender document on

behalf of the company, must accompany the Tender Document.

16. Information furnished in the Tender Document will be kept confidential.

17. All information has to be typed or hand written legibly. All pages of the

Tender Document have to be initialed by the Bidder. All corrections, erasures

or overwriting, therein, have to be initialed by the Bidder.

18. All information has to be submitted in the prescribed format only.

Projects for which incomplete information has been provided will not be

considered for evaluation. The Bidder may attach separate sheets if so

required. However, the final bound document submitted, has to be submitted

in vertical A4 size (210 mm X 297 mm).

19. The scope of work, project description mentioned in the Project brief are

indicative and are likely to change during detail design. Project brief, along -

with the schematic drawings is provided to assist the Bidder in understanding

the fundamental / unique / specific requirements of the project.

20. If the bidder is in the approved list of state PWD, CPWD, Railways or

MES, A.M.C. evidence showing the appropriate and eligible class to which

they belong should be attached with Tender document.

21. Bidder should provide information pertaining to Similar work of the

22. Those who do not meet with the eligibility criteria need not submit Tender

23. Bidder should not be black listed by any Govt./ semi Govt. body. And

should attach affidavit with the document accordingly

Signature/Stamp of Contractor Additional chief Engineer

( Street Light -West)

Ahmedabad Municipal Corporation

3. Note for Contractors.

1. Tenders once offered shall not be withdrawn except with the permission of

Municipal Commissioner.

2. Tender once accepted shall be binding upon the contractor even if the formal

agreement is not signed.

3. No Claims shall be paid in case of any variation in the quantities of Bills of

Quantities (BOQ)

4. Contractor is requested to see the site physically before tendering. He is also

requested to quote the rates keeping in view the points mentioned in relevant

pages of tender documents.

5. The contractor shall have to submit the tenders in duplicate i.e. two sets-

original and duplicate.

6. All pages of the tender document, along with all submitted documents, must

be duly stamped and signed by the authorized signatory.

Signature/Stamp of Contractor Additional Chief Engineer

( Street Light -West )

Ahmedabad Municipal Corporation

4. Conditions for the Water Supply & Electric Supply

The contractor shall arrange at his own cost, a suitable supply of piped wholesome

water for the construction of the works and provide a satisfactory supply of potable water for

drinking., washing, sanitation and cleaning down, The contractor will be responsible for all the

costs where applicable of connection, meter installation, water consumed, water required for

testing purposes, disconnection and the laying, maintenance and ultimate removal of any

distribution system around the site. If supply by AMC then AMC same will be charged as per

Electric supply shall be made available at the site by Contractor. Contractor must make

his own arrangements with Electricity Supply Authorities and with other contractors to connect

to and take a supply from such services, paying all costs in Connection therewith. Necessary

Documents for getting Electric supply/connection will be arranged by AMC Authority. The

Contractor shall be entitled to use such supply. Electricity as may be available on the site for

purpose of the work and shall pay such charges as is fixed by the appropriate supply Authorities.

In case if there is any delay in supply of power site of any interruption or fault in the

power during the work. No compensation shall be paid for idle labor staff, machineries and for

use of diesel operating sets etc. as the case may be.

Signature/Stamp of Contractor Additional Chief Engineer

Street Light - West

Ahmedabad Municipal Corporation

5. Tender Declaration form (On Contractor’s Letter Head)

Additional Chief Engineer, Streetlight and Traffic Signal

Ahmedabad Municipal Corporation Ahmedabad.

Project: Tender for SITC of Street light poles, Decorative Post top light poles with

decorative light fixtures, Spot light Fixtures, LED Fixtures with related Electrical and

mechanical accessories at under developing Iconic road from Kenyug to S.G.Highway

Road in South west zone of Ahmedabad Municipal Corporation (A.M.C.)

I/We the undersigned have carefully gone through and clearly understood the

Tender documents of above mentioned project comprising of Notice Inviting tenders,

Articles of Agreement, Scope of work, Definition of terms, notes Instructions/Information

to Tenderer, Condition of Contract, special condition of contract, Appendices,

Specifications, Schedule of quantities and tendered drawings furnished by AHMEDABAD

MUNICIPAL CORPORATION. I/We have satisfied myself/ourselves as to the location of

site, examined drawings. I/We have visited site & fully acquainted with local situations

regarding materials, labours & others factors pertaining to work before submitting

I/We do hereby offer to execute and complete the whole of the work within the

time specified all in accordance with the specification, designs, drawing and instruction

in writing referred to in the said document and with such materials as are provided for, at

the respective rates which I/we have quoted in the Schedule-B or at such other rates as

maybe fixed under the provisions of these conditions.

In the event of this tender being accepted I/We agree to enter into an agreement

and when required and execute the contract, according to your fom1 of agreement as or

in default where of I/we bind myself/ourselves to forfeit the "Earnest Money Deposit."

I/We understand that if I/WE shall not enter in agreement within ten days or

decided by AMC from the date of receipt of letter of acceptance, you will forfeit the

earnest money paid by me/us and take necessary action as deemed fit.

I/We have enclosed a Demand Draft / Bank Guarantee as an “Earnest Money

Deposit", for the sum as mentioned in NIT, the full value of which is to be absolutely

forfeited to the Employer If I/We fail to commence the work specified. Otherwise the

Employer shall retain the said sum, as on account of such.” Security Deposit'.' as

provided for in the aforesaid documents.

I/We agree not to employ Sub-contractors other than those that may be

approved in accordance with Conditions in the aforesaid documents.

I/We understand that Municipal Commissioner is not bound to accept the lowest

or any tender, which are received. I / We also understand & agree that Municipal

Commissioner Reserves the right to allot number of tenders to successful bidders at his

sole discretion in case if I / We am/are lowest in more than one tender.

I/We am/are bound to execute the job if the work order is issued within 180 days

from the date of opening of the tender.

I am bound to execute the work by maintaining all Quality aspects/parameters

mentioned in the tender terms and conditions. I am also bound to submit all supporting

Genuine Original documents as and when asked and if any discrepancy found in such

documents as well as in the executed Work with respect to Quality/Quantity at any stage

of work or even after completion of work, it will be solely my Responsibility. I am bound

to prove originality of all documents submitted by me and if any Documents found

false/fake then Municipal Commissioner/AMC has right to take any

action/penalty/punishment against me.

I am also bound that if I/we, indulged into any malpractice and/or used any

inferior quality and/or the construction of road is found to be of an inferior quality under

this contract than in such case Municipal Commissioner/AMC has right to debar/

blacklist permanently.

I/We agree to pay the Government Income-Tax, GST on work consult, and other

taxes prevailing from time to time on such items on which the same are leviable and the

rates quoted by me/us are inclusive of the same.

Signature/Stamp of Contractor Additional Chief Engineer

Street Light - West

Ahmedabad Municipal Corporation

BANK GUARANTEE FOR BID SECURITY

(EARNEST MONEY)

In consideration of the Municipal Corporation of the city of Ahmedabad (hereinafter to as the

corporation) having agreed to exempt ______________________ (hereinafter referred to as “the

said Contract”) from the demand of security deposit / earnest money in cash for the due

fulfillment of the terms and conditions of the agreement made between the corporation and the

said contractor on __________________ for

_________________________________________________ (hereinafter referred to us “the said

agreement”) on production of Bank Guarantee for Rs. ___________________ Rupees

We ______________________________________________ Bank (hereinafter referred to as

“Bank”) do hereby undertake to pay to the Corporation as a amount not exceeding Rs.

from Corporation.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the

bank under this guarantee. However, liability of the bank under this agreement shall restricted to

as amount not exceeding Rs. ___________________Rupees

We the bank further agree that the guarantee herein contain shall remain in full force and

effect during the period that would be taken for the performance of the said agreement and that it

shall continue to be enforceable till all the dues of the Corporation under or virtue of the said

agreement have been paid and its claim satisfied or discharged and till a certificate to the effect

has been received by the bank from the Corporation. However, unless the demand of claim

under the guarantee is made to the bank in writing on or before the ________________________

(specify the date) the bank shall be discharged from all liabilities under this guarantee.

With the bank further with Corporation shall have fullest liberty, without the concert of

the bank without effecting in any manner it obligations herein under to vary any of the terms and

conditions of the said agreement or extend time for performance by the said contract from time

to time or to postpone for any time or from time to time any of the powers exercisable by the

Corporation against the said Contractor and to forebear to enforced any of the terms and

conditions relating to the said agreement and the bank shall not be relieved from liability by

reason of any such variation, or extension granted to the contractor for any forbearance, at all

omission on the part of the Corporation or any indulgence by the Corporation to the said

Contractor or by any such matter or thing whatsoever which under the law relating to sureties

would, but this provision, have the effect of so relieving the Bank.

We _____________________________________________ the bank undertake not to

revoke the Guarantee during currency except with the previous concert of the Corporation in

Signature/Stamp of Contractor Additional Chief Engineer

StreetLight and Traffic Signal

Ahmedabad Municipal Corporation

BANK GUARANTEE FOR BID SECURITY

To: ____________________________ [name of Employer]

____________________________ [address of Employer]

WHEREAS _______________________________ [name and address of Contractor] (here-in after

called “the Contractor") has undertaken, in pursuance of Contract No. __________ dated

______________ to execute ___________________________ [name of Contract and brief

description of Works] (hereinafter called “the Contract");

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall

furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security

for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf

of the Contractor, up to a total of ____________________________________________ [amount of

Guarantee]1 _______________________________ [in words], such sum being payable in the types

and proportions of currencies in which the Contract Price is payable, and we undertake to pay

you, upon your first written demand and without cavil or argument, any sum or sums within the

limits of _____________________________ [amount of Guarantee] as afore-said without your

needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Contractor before

presenting us with the demand

We further agree that no change or addition to or other modification of the terms of the Contract

or of the Works to be performed thereunder or of any of the Contract documents which may be

made between you and the Contractor shall in any way release us from any liability under this

guarantee, and we hereby waive notice of any such change, addition or modification

This guarantee shall be valid until the date of issue of the Defects Liability Certificate.

SIGNATURE AND SEAL OF THE GUARANTOR_____________________

Signature/Stamp of Contractor Additional Chief Engineer

StreetLight and Traffic Signal

Ahmedabad Municipal Corporation

FORM OF ADVANCE PAYMENT SECURITY

(BANK GUARANTEE)

To: _____________________________ [name of Employer]

____________________________ [address of Employer]

In accordance with the provisions of the Conditions of Contract, Sub-Clause 60.7 (“Advance

Payment”) of the above-mentioned Contract, _______________________ [name and Address of

Contractor] (hereinafter called "the Contractor") shall deposit with ______________________

[name of Employer] a bank guarantee to guarantee his proper and faithful performance under the

said Clause of the Contract in an amount of _____________________________________ [amount

We, the ______________________________________ [bank or financial institution] as instructed

by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and

not as Surety merely, the payment to __________________________ [name of Employer] on his

first demand without whatsoever right of objection on our part and without his first claim to the

Contractor, in the amount not exceeding _________________________________ [amount of

We further agree that no change or addition to or other modification of the terms of the Contract

or of Works to be performed thereunder or of any of the Contract documents which may be made

between ____________________________________ [name of Employer] and the Contractor, shall

in any way release us from any liability under this guarantee, and we hereby waive notice of any

such change, addition or modification.

This guarantee shall remain valid and in full effect from the date of the advance payment under

the Contract until _________________________________________ [name of Employer] receives

full repayment of the same amount from the Contractor.

SIGNATURE AND SEAL: _________________________________

Name of Bank/Financial Institution: _________________________________

Signature/Stamp of Contractor Additional Chief Engineer

Street Light - West

Ahmedabad Municipal Corporation

List of Approved Banks

The issuing branch of the bank guarantee shall be of Ahmedabad City only.

As per Government of Gujarat G.R. No. - EMD/4/2022/0002/DMO, Dtd-25.05.2022 &

Circular of Finance Department, AMC no. 10 Date: 05.08.2024 approved Banks are...

(A) Guarantee issued by following banks will be accepted as SD/EMD on

permanent basis.

❖ All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for

the period up to March 31, 2025. The validity cut-off date in G. R. is with

respect to date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

(1) Commercial Banks:

1 A U Small Finance Bank 12 ICICI Bank

2 Axis Bank 13 IDBI Bank

3 Bandhan Bank 14 IDFC First Bank

4 City Union Bank 15 IndusInd Bank

5 CSB Bank 16 Jana Small Finance Bank

6 DBS Bank India Limited 17 Karnataka Bank

7 DCB Bank 18 Krur Vysya Bank

8 Equitas Small Finance Bank 19 Kotak Mahindra Bank

9 Federal Bank 20 South Indian Bank

10 HDFC Bank 21 Tamilnadu Mercantile Bank

11 HSBC Bank 22 Utkarsh Small Finance Bank

(2) Co-Operative and Rural Banks of Gujarat :

1 The Ahmedabad Mercantile Co-Operative Bank Ltd.

2 Kalupur Commercial Co-Operative Bank Ltd

3 Nutan Nagrik Sahakari Bank Ltd.

4 Rajkot Nagrik Sahakari Bank Limited

5 Sarswat Co-operative Bank

6 SVC Co-operative Bank Ltd.

7 The Cosmos Co-Operative Bank

8 Baroda Gujarat Gramin Bank

9 Saurashtra Gramin Bank

10 The Gujarat State Co-Operative Bank

11 The Mehsana Urban Co-Operative Bank Ltd

12 The Surat District Co-Operative Bank Ltd

13 The Surat Peoples Co-Operative Bank Ltd

Special Note: The issuing branch of all bank guarantees shall of Ahmedabad City

Any bid not accompanied by an acceptable Bid Security shall be rejected by the

Employer as non-responsive. Any bid having bid security for lesser value and

shorter validity period shall be treated as non-responsive.

(a) The bid security of the unsuccessful bidders, except for L1, L2 and L3 bidders

will be returned as promptly as possible.

(b) The bid security of the successful bidder, along with second and third lowest

tenders, will be returned when the successful bidder has furnished the required

security deposit and signed the agreement.

The Bid Security of the Successful Bidder will be discharged when the bidder has

signed the Agreement and furnished the required security deposit.

The Bid Security shall be forfeited, if the Bidder withdraws the Bid after Bid

opening during the period of Bid validity; in the case of a successful Bidder, if the

Bidder fails within the specified time limit to sign the Agreement; or Furnish the

required security deposit. commence the work after signing the agreement within

15 days No interest shall be paid by the owner on any tender guarantee. The

issuing branch of the bank guarantee shall be of Ahmedabad City only.

Bank Guarantee for Earnest Money Deposit should be executed on non-judicial

Stamp papers of requisite value in accordance with the stamp Act applicable to

that particular state of Indian Union, where executed.

The executing officers of the bank Guarantee for Earnest Money Bid Security shall

clearly indicate in (block letters) his name, designation, Power of Attorney No. /

Signing Power No. etc.

Each page of the bank guarantee for Earnest Money Deposit shall be duly

signed/initialed by the executing officers and the last page shall be signed in full,

indicating the particulars as aforesaid under the seal of the Bank.

Signature/Stamp of Contractor Additional Chief Engineer

Street Light - West

Ahmedabad Municipal Corporation

7. Check List before submission of tenders

Tenderer to submit tenders in a sealed big envelope superscribed as Tender for Tender for

SITC of Street light poles, Decorative Post top light poles with decorative light

fixtures, Spot light Fixtures, LED Fixtures with related Electrical and mechanical

accessories at under developing Iconic road from Kenyug to S.G.Highway Road in

South west zone of Ahmedabad Municipal Corporation (A.M.C.) on or before the

scheduled date and time as mentioned in tender notice.

Tenderer to note the last date and time of submission of Tenders. Tender should be sent by

Hand Delivery only, so as to reach before last hour of acceptance. Late tenders received will

1. Tender fee & Earnest Money Deposit to be submitted along with the technical bid as stated

in tender notice. If EMD amount is found in Price Bid / Financial Bid the bid will be

cancelled for that Bidder.

2. All information / details to be submitted in the given Performa supported by the valid

certificates duly signed. (Please refer “Information's / Details to be submitted by the

Tenderers in the Performa mentioned under Statement no 1 to 11)

3. The tender documents to be filled completely in every respect and all pages shall be

signed before submission.

4. The Bidders should satisfy all the below mentioned criteria.

1. The bidder should be Register in “A” class for Electrical contractor in PWD in Govt.

R&B/CPWD/AMC or equivalent registration with any other state Govt. or Govt. institutions in

India duly renewed for the current year & who have a certificate of registration with

Employees Provident Fund Organization. In case of successful bidder having Electrical

Contractor registration outside Gujarat state It is mandatory to obtain the Electrical

Contractor Class -A registration from Govt of Gujarat (If not available) within 6 months from

the date of the LOI.

2. The bidder shall possess a valid electrical contractor license for the last 7 years from 31st

March 2025 in bidders name and duly renewed for the current year from any central/state

government. In case of successful bidder having Electrical Contractor registration outside

Gujarat state, it is mandatory to obtain the Electrical contractor license from Govt of Gujarat

(If not available) within 2 months from the date of the LOA.

3. The bidder should have successfully completed similar kind of works projects in any

Government or public sector organizations or Semi Government.” International experience

is allowed and should be included with full and relevant details, including the client’s

complete information along with the name of the contact person, their designation, email

address, phone number.

Form-3A issued by employer to substantiate successful experience of similar work.

4. The bidder should have experience of having successfully completed either of the following

similar works during last Seven Years (Work Order Work Completion both must be in last

seven years) ending last day of month previous to the one in which tenders are invited.

Eligibility Criteria for bidder for Supply Installation Testing & Commissioning of

Streetlight works ( Including pole, Fitting, cable etc… ) in last Seven Years having

(i) Single work order and corresponding completion certificate for similar work for 80% of the

Estimated SITC work tender amount for similar projects (Rs 3.71 Crore)

(ii) Two work order and corresponding completion certificate for similar work for 50% of the

Estimated SITC work tender amount for similar projects (Rs 2.32 Crore)

(iii) Three work order and corresponding completion certificate for similar work for 40% of the

Estimated SITC work tender amount for similar projects (Rs 1.85 Crore)

Definition of Similar Works :- Supply, Installation, Testing & Commissioning of Street Light

Work with poles and related Electrical Mechanical Works completed ( Any line shifting work

will not be considered as an experience )

6. Valuation of Executed Work:

The value of the work executed shall be considered excluding GST for the purpose of

technical evaluation. In cases where the completion certificate mentions the value

inclusive of GST, the GST component shall be deducted to arrive at the value excluding

GST for evaluation purposes.

7. Experience related specifically to energy saving or energy efficiency projects shall

not be considered.

8. Work done specifically by the bidder as a consortium partner of any other project for

which it is claiming credit, must be brought out as specific role through

consortium/JV agreement. Under no circumstances, the experience of the entire

consortium will be attributed to the individual partner of that consortium, but only

proportionate experience will be attributed.

9. Average annual financial turnover of the bidding firm shall be at least 30% of estimated

project cost in last Three years ending on dated 31st March, 2025. CA certificate to be

provided with audit reports.

10. Tenderer to submit the solvency certificate for an amount equal to 20 % of the estimated

cost of works. A solvency certificate must be valid at the time of tender submission.

11. Qualified Staff: The Contractor shall have qualified staff with him. Details shall be

submitted with the tender

12. Tenderer to submit all the valid / certified documents in support of their initial/

eligibility criteria mentioned above along with the technical bid.

13. Tenderer to submit the solvency certificate for an amount equal to 20 % of the

estimated cost of works. A solvency certificate to this effect shall be submitted by him

from any Nationalized/ Scheduled bank.

14. Tenderer to submit the tender documents in a big envelope containing three separate

envelopes to be kept therein duly sealed – one for technical bid & second for price bid

& third for EMD & Tender Fee. The big envelope shall contain three envelopes

separately. i.e. One for Technical bid (Volume-I & II Original & duplicate.) Second for

Price bid (Volume-III Original & duplicate) without Price & Third cover containing EMD &

Signature/Stamp of Contractor Additional Chief Engineer

Street Light - West

Ahmedabad Municipal Corporation

8. DEFINITIONS AND INTERPRETATION

1 In the Contract, as hereinafter defined, the following words and expressions shall have

the meaning hereby assigned to them, except where the context otherwise requires.

(a) "Client/ Employer" means the "Municipal Commissioner, Ahmedabad Municipal

Corporation, 2nd Floor, Sardar Patel Bhavan”, Danapith, Ahmedabad- 380 001 Who

will employ the contractor and the legal successors in title to the Employer, any assignee

of the Employer.

(b) "Contractor" means the person(s), firm or company whose tender has been

accepted by the Employer and includes the Contractor's personal representatives,

successors and permitted assigns.

(c) "Architect" means Architect(s)/ Architect firm(s) designated, or other Architect

appointed from time to time by the Employer and notified in writing to the contractor to

act as Architect for the purpose of the contract, in place of the Architect(s)/

Architects firm(s) so designated.

(d) “Construction Management Consultants / Project Management Consultants”

(CMC/ PMC) means the Engineer(s)Engineering firm or other Engineer(s)/Engineering

firm appointed from time to time by the Employer and notified in writing to the Contractor

to act as EIC for thepurpose of the contract in place of the EIC so designated.

(e) Engineer-in-charge (EIC)/Project Manager (PM):

The EIC / PM shall be duly appointed by the CMC (Consultant). The EIC / PM are

authorized to represent and act on behalf of the Client on a day-to-day basis during

all packages of construction of the Project. All communications, recommendations and

decisions to be taken in connection with the CMC Services and those of the Client shall

be communicated to and enforced by the EIC / PM.

(f) "Contract" means the Conditions of Contract, Specification, Approved makes,

Drawings, priced Bills of Quantities, Schedule of Rates and Prices if any, Tender,

letter of acceptance and the Contract Agreement, if completed.

(g) The "Work" shall include both permanent works and temporary works.

(h) "Contract Price" Means the sum named in the Letter of Acceptance, subject to such

additions thereto or deductions there from, as may be under the provisions hereinafter

The Contract Sum is inclusive of all kind of applicable present taxes and it shall be borne

by the Contractor. If there will be any changes in the tax structure after the last date of

submission of tender, then the same will be recovered/ reimbursed as the case may be.

Necessary documents asked for the same by AMC will have to be furnished by the

The Contract is neither a item Rate, fixed lump sum contract nor a piece work contract,

but is an % rate contract to carry out the Work according to the actual measured

quantities at the rates contained in the schedule of rates and probable quantities as

provided in the Priced Bill of Quantities with Detailed Specifications.

The Contract Sum shall not exceed as indicated in the Letter of Intent/Purchase

Order/ Work Order, amounts in excess of this number, not approved in advance by the

client shall be at the Contractor’s expense. The Contractor has to closely monitor the

quantities and cost and obtain an Approval from the client/PMC well in advance for any

change outside the scope of the Work which would cause the cost of the Work to exceed

the Contract Sum as indicated in the Letter of Intent/ Work Order. Prices will be firm until

the end of the contract.

(i) "Constructional Plant" means all appliances or things of whatsoever nature required

or about the execution or maintenance of the works but does not include materials or

other things intended to form or forming part of the Permanent Works.

(j) "Temporary Work" means all temporary works of every kind required in or about the

execution or maintenance of the works.

(k) "Permanent Works" means the permanent works to be executed and maintained in

accordance with the contract.

(l) "Specification" means the specification referred to in the Tender and any modification

thereof, or addition, thereto, as may from time to time be furnished or approved in writing

by the Architect/Engineer-in-charge.

(m) "Drawings" means the drawing referred to in the specification and any modification

of such drawing supplied in writing by the Engineer and such other drawings as from time

to time, be furnished by the Architect/Engineer-in-charge with the words “Good for

(n) "Site" means the land and other places, on, under, in or through which the permanent

work designed by the Architect/Engineer-in-Charge are to be executed and any other

lands and places, provided by the Employer for working spaces or any other purpose

which may be specifically designated in the contract as forming part of the Site.

(o) "Approved" means approved in writing, including subsequent written confirmation of

previous verbal writing approval and "approval" means approval in including as

(p) "Day" means a day from midnight to midnight.

(q) "I.S.S. OR I.S" means Indian Standard Specification (Latest Version).

Signature/Stamp of Contractor Additional Chief Engineer

Streetlight West

Ahmedabad Municipal Corporation

9. Instruction to Tenderers

The General scope of work includes the Tender for SITC of Street light poles, Decorative Post

top light poles with decorative light fixtures, Spot light Fixtures, LED Fixtures with related

Electrical and mechanical accessories at under developing Iconic road from Kenyug to

S.G.Highway Road in South west zone of Ahmedabad Municipal Corporation (A.M.C.)

IT.2 INVITIATION TO TENDER

The Municipal commissioner for and on behalf of Ahmedabad Municipal Corporation

here in after referred as AMC will receive tenders for the work as per the specifications and

schedule of prices in the tender document. The tenders shall be opened in the office of the

Additional Chief Engineer, Street Light - West in the presence of tenderers or their

representatives who remain present. The Municipal Commissioner reserves the right to reject the

lowest or any other or all tenders or part of it which in the opinion of the Municipal Commissioner

does not appear to be in its best interest and the tenderer shall have no cause of action or claim

against the authority or its officers, employees, successors or assignees for rejection of his

IT.3 LANGUAGE OF TENDER

Tenders shall be submitted in English and all information in the tender shall also be in

English, Information in any other language shall be accompanied by its translation in English.

Failure to comply with this may make the tender liable to rejection.

IT. 4 QULIFICATION OF TENDERERS

The Bidders should satisfy all the below mentioned criteria.

1. The bidder should be Register in “A” class for Electrical contractor in PWD in Govt.

R&B/CPWD/AMC or equivalent registration with any other state Govt. or Govt. institutions in

India duly renewed for the current year & who have a certificate of registration with

Employees Provident Fund Organization. In case of successful bidder having Electrical

Contractor registration outside Gujarat state It is mandatory to obtain the Electrical

Contractor Class -A registration from Govt of Gujarat (If not available) within 6 months from

the date of the LOI.

2. The bidder shall possess a valid electrical contractor license for the last 7 years from 31st

March 2025 in bidders name and duly renewed for the current year from any central/state

government. In case of successful bidder having Electrical Contractor registration outside

Gujarat state, it is mandatory to obtain the Electrical contractor license from Govt of Gujarat

(If not available) within 2 months from the date of the LOA.

3. The bidder should have successfully completed similar kind of works projects in any

Government or public sector organizations or Semi Government.” International experience is

allowed and should be included with full and relevant details, including the client’s complete

information along with the name of the contact person, their designation, email address,

Form-3A issued by employer to substantiate successful experience of similar work.

Self-certification of any work will not be considered in the case of any bidder.

The bidder should have experience of having successfully completed either of the following

similar works during last Seven Years (Work Order Work Completion both must be in last

seven years) ending last day of month previous to the one in which tenders are invited

Eligibility Criteria for bidder for Supply Installation Testing & Commissioning of

Streetlight works (Including pole, Fitting, cable etc…) in last Seven Years having

(i) Single work order and corresponding completion certificate for similar work for 80% of

the Estimated SITC work tender amount for similar projects (Rs 3.71 Crore)

(ii) Two work order and corresponding completion certificate for similar work for 50% of the

Estimated SITC work tender amount for similar projects (Rs 2.32 Crore)

(iii) Three work order and corresponding completion certificate for similar work for 40% of

the Estimated SITC work tender amount for similar projects (Rs 1.85 Crore)

Definition of Similar Works:- Supply, Installation, Testing & Commissioning of Street Light

Work with poles and related Electrical Mechanical Works completed (Any line shifting work

will not be considered as an experience)

3. Valuation of Executed Work:

The value of the work executed shall be considered excluding GST for the purpose of

technical evaluation. In cases where the completion certificate mentions the value

inclusive of GST, the GST component shall be deducted to arrive at the value

excluding GST for evaluation purposes.

4. Experience related specifically to energy saving or energy efficiency projects shall not be

5. The tender can be submitted by a single bidder/consortium/JV comprising maximum two

parties only as follows:

6. Work done specifically by the bidder as a consortium partner of any other project for

which it is claiming credit, must be brought out as specific role through consortium/JV

agreement. Under no circumstances, the experience of the entire consortium will be

attributed to the individual partner of that consortium, but only proportionate experience

will be attributed. Only Completion certificates or work experience certificates issued by

principal govt agency must be submitted.

7. Average annual financial turnover of the bidding firm shall be at least 30% of estimated

project cost in last Three years ending on dated 31st March, 2025. CA certificate to be

provided with audit reports.

8. Tenderer to submit the solvency certificate for an amount equal to 20 % of the estimated

cost of work. A solvency certificate must be valid at the time of tender submission.

9. Qualified Staff: The Contractor shall have qualified staff with him. Details shall be

submitted with the tender

IT .5 TENDER DOCUMENTS

Tender documents and set of drawings shall comprehensively be referred before tendering. The

several section form in the document are the essential parts of the contract and a requirement

occurring in one shall be as binding as though occurring in all, they are to be taken as naturally,

explanatory and describe and provide for complete works. The tender documents shall be

submitted in two sets.

IT. 6 EXAMINATIONS BY TENDERERS

At this own expense and prior to submitting his tender, each tenderer shall (a) examine

the contract documents. (b) visit the site and determine local condition which may affect the

work including the prevailing wages and other pertinent cost factors.(c) familiarize himself with

all central, state and local license required for the work and (d) correlate his observation,

investigation and determinations with the requirements of the tender documents, site & subsoil

The tender quantity is fixed as per drawings enclosed herewith. During execution any

increase or decrease in quantity -same will be paid as per the Tender clause.

TENDER DOCUMENTS

VOLUME-I & II(TECHNICAL BID)

VOLUME – III (PRICE BID)

Copy of the tender Document should be completed, legible in ink, checked in a

responsible manner. Signed stamped and returned together with the tender security Bond by the

stipulate date, this shall form the tender.

The tenderer is required to complete.

The form of tender, including the Appendices enclosed thereto, Tender security bond

and the Tender summary shall be submitted duly signed and stamped.

All the pages in which entries are required to be made by the renderer are contained in the

tender documents and the renderer shall not take out or add to or amend the text of any of. the

documents except in so far as may be necessary to comply with any issue pursuant to Clause IT

IT.7 EARNEST MONEY DEPOSIT.

Each tender must be accompanied by, a receipt of deposit as tender guarantee in the

form of Earnest money mentioned on relevant page. Any tender not accompanied by a tender

guarantee in the form of earnest money deposited for the sum stipulated in the tender's

document will be summarily rejected. The earnest money deposit shall be paid with the tender

by B.G. / D.D. payable at Ahmedabad without which the tender shall not be considered as valid.

EMD in the form of Bank Guarantee of the banks approved by AMC shall also be acceptable.

Sr .No. Tender No. Estimated Cost Amount of E. M. D.

The Earnest Money Deposit will be returned to the unsuccessful tenderers after an

award has been finalized.

The Earnest Money Deposit (Tender Guarantee) will be forfeited in the event, the

successful tenderer fails to accept the contract and fails to submit the "Performance

Guarantee Bonds to the Owner as stipulated in this tender documents within Fifteen days (15

days) after receipt of notice of award of contract.

The Earnest Money Deposit of the successful tenders shall be converted in to security

Deposit amount after acceptance of the tender. Bank Guarantee shall also be acceptable for

Additional Security Deposit:

If the bid price offered by the Successful Bidder is lower than -15% (Below 15%) of the

Estimated Cost of work then the Additional Security deposit shall be given in the form

of DD. The security deposit will be calculated @100% of the difference in the [(a)

Estimated Cost of work (as mentioned in BOQ)-15% of the Estimated Cost of work]

and [ (b) the Bid Price offered by the Selected Bidder].

No interest shall be paid by the owner on any tender guarantee.

IT.9 PREPARATION OF TENDER DOCUMENTS

Tenderers are required to note the following while preparing the tender documents.

Tender shall be submitted on the Tender form bound here in English. All appendices

and statements shall be properly filled in. Numbers shall be stated both in words and in figure

where so indicated and the signature of all persons signing shall be in longhand.

Percentage, Prices, wordings and notations must be in ink or type written No

erasers will be permitted. Mistakes may be crossed out and corrections typed or written

in ink adjacent thereof, and shall be checked before submission of the tenders. If there is

discrepancy between the rates quoted in figures and in words, the rates expressed in

words shall be considered as binding.

Tender shall be accompanied by the prescribed tender fee, security deposit and other

required documents and drawing. All witnesses and sureties shall be persons of status and

probity, and their full names, occupation and address shall be stated below their signature.

Variation to the contract Documents requested by the tenderer may be affixed and

duly signed and stamped. Such variation may be refused by the authority who is not obliged to

give reason for his decisions.

Submission of tenders shall comply with the notice inviting tenders as to place, date

and time. Tenders and tender security (E.M.D.) shall be enclosed with the tender documents and

shall be put in a sealed envelope.

IT. 10 SUBMISSION OF TENDER DOCUMENTS

Tenderers are requested to submit the Tender Documents on following lines. Volume containing

following documents.

i. Tender security bond (Earnest Money)

ii. Certificate as registered contractor with Government of Gujarat or appropriate authority.

(Not applicable for private sector)

iii. Tender's financial capability and standing over at least past five years.

iv. Current Income Tax Clearance Certificate.

v. Tenderer's experience in the field relevant to this contract. Supported by the Work order and

Completion certificate.

vi. Tenderer's present commitments.

vii. The technical ability and qualifications of the tenderer. Details of technical personnel with

their qualification & experience.

viii. A list of the equipment the tenderer possessed and that which he proposed to acquires and

use for the purpose related to the work

ix. Tenderer should submit all the drawing which they have received along with tenders

x. Bank Solvency Certificate.

xi. Details to be submitted as per the Statement No 1 to

Tender document submitted by the post, same should be submitted by registered post or

by RPAD or speed post or courier or hand delivery only. The time limit for receipt of tender shall

strictly apply in all cases. The tenderers shall have therefore ensure that their tender is received

by the competent authority (AMC) at the required place before expire of the time limit. No delay

on account of any cause of receipt of tender shall be entertained. Tender's received after the time

limit is over will not be accepted and inadvertently accepted will not be opened and will be

returned unopened. Tenders which may get opened before the due date with no indication having

been given on the envelopes containing a tender therein is liable to be rejected.

Mailed tender must be sent in a covering envelope by registered post, Acknowledge Due.

The return receipt will be endorsed to show the date and time of receipt. Mailed Tenders not

received at the required place before the date and time set for the receipt will not be accepted from

The tender must contain name address of residence and place of business of the person or

person submitting the tender and must be signed and sealed by the tenderer with his usual

Tenders by partnership firm must be furnished with the full names and address of all

partners and be signed by one of the members the partnership or by a legally authorized

representative holding power of attorney followed by signature and designation of the person of

person signing.

Tenders by corporations/company must be signed with the legal name of the corporation

companies by the president or by the secretary or other person or person legally authorized to

bind the corporation/company in the matter.

IT . 11 TENDER VALIDITY PERIOD

The validity period of the tender submitted for this work shall be of hundred & Twenty

(120) calendar days from the date of opening of the tender and that the tenderer shall not be

allowed to withdraw or modify the tender offer on his own during the validity period. The tenderer

will not be allowed to withdraw the tender or make any modification or addition in the terms and

conditions on his own tender. If this is done then the owner shall, without prejudice to any other

right or remedy, by at liberty to reject the tender and forfeit the earnest money deposit in full.

IT . 12 GENERAL PERFORMANCE DATA

Tenderers shall present all information which sought for in the tender document in form

of various schedules. Tenders may not be considered if every Blank and the Schedule are not

properly filled in before submission of the tender.

IT.13 SIGNING OF TENDER DOCUMENTS

If the tender is made by a proprietary firm, it shall be signed by the proprietor above his

name and name of his firm with his current address.

If the tender is made by a firm in partnership, it shall be signed by all the partners of the

firm above their full names and current address, or by a partner holding the power of attorney for

the firm, in which case a certified copy of the power of attorney shall accompany the tender. A

certified copy of the partnership deed, current address of all partners of the firm shall also

accompany the tender.

If the tender is made by limited company or a limited corporation, it shall be submitted

duly signed by an authorized person holding the power of attorney, & shall accompany the

tender. Such limited company or corporation may be required to furnish satisfactory evidence of

its existence before the contract is awarded.

If the tender is made by a group of firms, the sponsoring firm shall submit complete

information pertaining to each firm in the group and state along with the bid as to which of

the firms shall have the responsibility for tendering and for completion of the contract

documents and furnish evidence and responsibilities for completion of contract

documents. The full information and satisfactory evidence pertaining to the participation of

each member of the group of firm in the tender shall be furnished along with the tender.

All witness and sureties shall be persons of status and probity and their full names,

occupations and address shall be stated below their signature. All signatures in the tender

document shall be dated.

IT. 14 WITHDRAWL OF TENDERS

If during Tender validity period, the tenderer withdraws his tender, the tender security

(Earnest Money Deposit) shall be forfeited.

IT .15 INTERPRETATIONS OF TENDER DOCUMENTS

Tenderer shall carefully examine the Tender Document and fully inform themselves as to

all the conditions and matters which may in any way affect the work or the cost thereof. Should a

tendered find error, omissions or discrepancies from the specifications or other documents or

should be in doubt as to their meaning, he should at once address query to the Additional Chief

Engineer, STREETLIGHT AND TRAFFIC SIGNAL, AMC. The correct interpretation of the same will

be issued to all tenderers as addendum.

IT .16 ERRORS AND DISCREPANCIES IN TENDERS

IN CASE OF CONFLICT BETWEEN THE FIGURES AND WORDS IN THE RATES THE RATE

EXPRESSED IN WORDS SHALL BE CONSIDERED.

IT. 17 MODIFICATIONS OF DOCUMENTS

Modification of specifications and extension of the closing date of the tender, if required

will be made by an addendum. Copies of each addendum will be sent to all tenderers. These

shall be signed and shall form a part of tender. The tenderer shall not add to or amend the text of

any of the documents except in so far as may be necessary to comply with any addendum.

IT. 18 ADDENDUM

Addendum shall form part of the contract documents. The full consideration shall

be given to all Addenda in the preparation of tender. Tenderers shall verify the number of

Addendum issued. if any and acknowledge the receipt of all addenda ( i.e. before 24 hrs. of

last date for tender on web-site ) in the tender failure to so acknowledge with hard copy

may cause the tender to be rejected.

The Owner or the in charge may issue Addenda to advise tenderers of changed

requirements. Such addendum may modify previously issued addendum.

IT .19 TAX AND DUTIES ON MATERIALS

All charge on account of excise duties, terminal tax, sales tax and Govt. duties etc.

on material procured for the works from any source shall be borne by the contractors. No

(P) or "C" or "D" form shall be supplied.

IT . 20 EVALUATION OF TENDERS

In comparing tenders, the AMC shall consider factors such as the time of completion,

efficiency and reliability of Execution method proposed, compliance with the specification,

relative quality, the operation, maintenance and Machinary and also the qualifying criteria for the

evaluation of tenders. The price bids of only those tenderers who are pre / post qualified will be

opened. During evaluation process bidders are responsible to provide the details asked by

Evaluation Consultant / AMC with in that stipulated time if any.

IT .21 TIME REQUIRED FOR COMPLETION

The completion period / time limit mentioned in this schedule is to be reckoned from the

date of issue of work order to the date by which physical completion of the work take place. The

completion period / time shall be in accordance with the calendar months.

Upon expiry of the contract, AMC and the bidder may mutually agree to extend the

agreement for the continuation of services, subject to terms and conditions agreed upon by both

IT .22 POLICY FOR TENDER UNDER CONSIDERATION

Tender shall be termed to be under consideration from the opening of the tender until

such time any official announcement or award is made. While tenders are under consideration,

tenderers and their representative or other interested parties are advice to refrain from

contracting by any corporation personnel or representative on matters related to the tenders

under study. The AMC representative if necessary will obtain clarification on tenders by

requesting such information from any or all the tenderers, either in writing or through personal

contacts may be necessary. The tender will not be permitted to change the substance of his

tender after tenders have been opened. This includes any post tender price revision. Non

compliance with his provision shall make the tender liable for rejection.

IT .23 PRICES AND PAYMENTS

The tenderer must understand clearly that the prices quoted are for the total works or

the part of the total works quoted for inclusive of all costs of materials, labour, equipment,

supervision, other services, royalties. etc. and also inclusive of the Govt. taxes (Except GST). No

claim for payment beyond the prices quoted will be entertained. The tenderer will not be entitled

subsequently to make any claim on any ground.

IT .24 PAYMENT TERM

The terms of payment are defined in the General Condition of Contract. The AMC shall

not under any circumstances relax these terms of payment and will not consider any alternative

payment terms. Tenderers should therefore in their own interests note this provision to avoid

rejection of their tenders.

Payment Pattern for the following Items shall be as towards

(2) Decorative Streetlight Poles , Decorative Post Top Pole

(3) Decorative Street Light Fixture, Decorative Post top Fixture

(4) Electrical equipment amounting to more than 10 lacs

(a) On Delivery: 60% of the contract price shall be paid on receipt of satisfactory Goods and upon

submission of the certificates and documents as described in Part III, Section IV Technical

(b) On Installation Testing & Commissioning: 30% of the contract price shall be paid on

installation of the goods; and upon submission of the certificates and documents as described in

Part III, Section IV Technical Specification.

(c) On Final Acceptance: The remaining amount of the contract price shall be paid to the

contractor within 30 days from the date of the Acceptance Certificate for the completion of job

order given. Less retention money and other deduction as per AMC norms.

(d) The time of completion of this work is an essence of contract. Work is to be completed as per

the schedule given herewith.

Award of the contract or the rejection or tenders will be made within the tender validity period

stated in the notice inviting tenders.

After all contract contingencies are satisfied and the Notice of award is issued, the

successful Tenderer shall execute the Contract Agreement within 15 days and shall furnish the

Bond as required herein. The contract agreement shall be executed, in form stipulated by the

If tenderer receiving the notice of award fails or refuses to execute the contract

Agreement within the stated time limit or refuse to furnish the Bond as required herein, the

owner may annual his award and declare the tender security forfeited and will take action as

A corporation, partnership firm or other consortium acting as the Tenderer and receiving

the award shall furnish evidence of its existence and evidence that the officer signing the contract

agreement and Bonds for AMC, partnership firm or other consortium acting as the Tenderer is

duly authorized to do so.

IT.26 SIGNING OF CONTRACT

The successful tenderer shall be required to execute the contract agreement within

days of receipt of intimation to execute the contract, failing which the AMC will be entitled to

annual the award and forfeit the Earnest Money Deposit. The person to sign the contract

document shall be as per AMC’s policy.

IT.26 DISQUALIFICATION

The tender shall be disqualified and will not be taken for consideration if

a. The envelope does not show on the outside the reference of bid and thus gets opened

before the due date of opening.

b. The tender Security Deposit is not deposited in full and in the manner as specified i. e.

Earnest Money Deposit.

c. The tender is in a language other than English or dose not contains its English Translation

in case of other language adopted for tender preparation.

d. The tender documents ( all pages ) received are not duly signed by authorized person.

e. The general performance data for qualification is not submitted fully.

f. Tenderer does not agree to payment terms.

g. Bidders are subject to be disqualified if

they or any of its constituent partner/s, director/s, have made misleading or false

representation in the forms, statements, and attachments submitted; or – been debarred or

terminated or blacklisted by Central Govt. organization / any State Govt. organization / AMC

/ Any Municipal Corporation / ULBs etc.

-If any of the directors, partners or proprietors has a criminal history or has been convicted

by any court of law for any of the offenses under any Indian/any other country laws.

- If, any criminal proceeding is pending in any court of law in India/ any other country against

any of the directors, partners, or a proprietor and if any such proceeding culminates into

h. Made misleading or false representations in the forms, statements, affidavits and

attachments submitted in proof of the qualification requirements; and/or

i. Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delays in completion, litigation history, or financial failures

etc. or debarring from AMC work etc.

j. Litigation History

The bidder should provide accurate information on any litigation history or arbitration

or debarring resulting from contracts completed or under execution by him over

the last ten years. This should also include such cases, which are in process

/progress. A consistent history of awards against the bidder or any partner of a

joint venture may result in failure of the bid. In case the bidder has not

provided such information and has come to the notice of the Authority, the tender

will be rejected at whatsoever stage and in such case all the losses that will arise

out of this issue will be recovered from the tenderer / contractor and he will not

have any defense for the same.

k. Tampered the bid document in any manner.

l. Indulged in inducement of any official of AMC and/or their consulting engineer and

other advisors in any manner whatsoever.

m. During validity of the proposal, or its extended period, if any, the bidder changes

n. Proposal not submitted in accordance with this tender.

o. Proposal is received after due date and time.

p. The bidder qualifies the proposal with his own conditions.

q. The tender may further be disqualified if,

i) The Price variation is proposed by the tenderer on any principal other than those

provided in the tender documents.

ii) The Completion schedule offered is not consistent with the completion schedule

defined and specified in tender document.

iii) The validity of tender is less than what is stated in the tender.

iv) Any of the page or pages of tender is/are removed or replaced.

v) All corrections or posted slips are not initialed by tenderer.

vi) Any erasure is made in the tender.

vii) Any condition which affect the cost.

viii) Any statement is missing mentioned in tender.

Debarment / Black listing

Notwithstanding the above, the Employer may debar or blacklist any of the

bidder(s) for their misleading or false representations in the forms statements

etc. for the period to be decided by the Employer.

IT.27 PERFORMANCE GUARANTEE & SECURITY DEPOSIT

As a contract security the tenderer to whom the award is made shall furnish a

security deposit & performance guarantee each (Security Deposit) for the amount of 5% of

the contract price to guarantee the faithful performance, completion and maintenance of the

works of the contract in accordance with all condition and terms specified herein and to the

satisfaction of the Engineers-in charge and ensuring the discharge of all obligations arising

from the execution of contract in one of the forms mentioned below.

a) In cash or demand draft of approved nationalized Bank in favor of the Municipal

Commissioner AMC amount of 5% of the Contract value as per E-l form format. OR

b) In form of B.G. of any nationalized bank amount of 5% of contract value

The performance guarantee shall be delivered to the AMC before Fifteen (15) days of

the completion of work under contract or as instructed by the Engineer -in-charge. In case of

security deposit, the contractor may at his option may deposit an amount of 2.5% of the

value of the contract price in cash or Bank Guarantee within Fifteen days and the balance

2.5% to be recovered in installments through deduction @ the rate of 5% of the running bill

Additional Security Deposit: If the bid price offered by the Successful Bidder is lower

than -15% (Below 15%) of the Estimated Cost of work then the Additional Security

deposit shall be given in the form of DD. The security deposit will be calculated @100%

of the difference in the [(a) Estimated Cost of work (as mentioned in BOQ)-15% of the

Estimated Cost of work] and [ (b) the Bid Price offered by the Selected Bidder].

IT.28 STAMP DUTY

The successful tendered shall have to enter into an agreement on a non-judicial

stamp paper as per the form of the agreement approved by the AMC. The cost of stamp paper

and adhesive stamp shall be borne by the contractor.

IT .29 BRAND NAMES

Specific reference in the specification to any material by manufacturer's name, or

catalogue shall be constructed as establishing a standard or quality and performance and not

as limiting competition and the tenderer in such cases, may at his option freely use only other

product, provided that it ensures an equal of higher quality then standard mentioned and

meets AMC approval.

IT. 30 NON TRANSFERABLE Tender

documents are not transferable.

IT .31 COST OF TENDERING

The owner will not defray expense incurred by tenderers in tendering.

IT.32 EFFECT OF TENDER

The tender for the work shall remain for a period of 180 calendar days from the date of

opening of the tenders for this work and that the tenderer shall not be allowed to withdraw or

modify the offer in his own during the period. If any tenderer withdraws or make any

modifications or additions in the terms and conditions of his own tender, then the AMC shall

without prejudice to any other right or remedy, be liberty to reject the tender and forfeit the

earnest money in full.

IT .33 CHANGES IN QUANTITY OR QUALIFYING CRETERIA:

AMC reserves the right to waive any qualifying criteria or information in any tender as

special case and to reject one or all tenders without assigning any reasons for such rejection and

also to vary the quantities of items or group or quantum of work as specified in the schedule of

prices as may be necessary in the interest of Public work a large for which no any claim shall be

IT .34 NEW EQUIPMENT AND MATERIAL

All materials, equipment and spare parts thereof shall be new, unused and originally

coming from manufacturer's plant to the AMC. The rebuilt or overhauled equipment/materials

will not be allowed to be used on works

IT.35 RIGHTS RESERVED

Acceptance of the tenders will rest with the Municipal Commissioner, who does not

bind himself, to accept the lowest tender OR to accept the tender partly and reserves the right to

reject any or all tenders without assigning any reason thereof.

The Municipal Commissioner reserves the right to reject any or all tenders, to waive any

informality or irregularity in any tender without assigning any' reason. The Municipal Commissioner

further reserves the right to withhold issue of work order even after agreement and no payment

will be made to the successful tenderer on account of such withholding. The AMC is not obliged

to give reasons for any such action. The tenderers shall have no cause of action or claim against

the AMC of its officers, employees, successors for assignees for rejection of its tender.

Municipal Commissioner reserves right to increase / decrease the scope of work & also

split the tender in two or more contracts without assigning any reason even after the work is

awarded. The Municipal Commissioner reserves the right to terminate the contract at any time

during the contract period if the work is not found satisfactory.

IT .37 MOBILIZATION ADVANCE

No mobilization advance or advance on machinery will be given.

The scope of work is clearly mentioned in the tender documents. The contractor shall

have to carry out the work in accordance with the details specifications. No condition will be

accepted. The conditional tender will liable to be rejected.

The contractor will have to construct shelter for storing valuable materials like cement

etc. The contractor shall arrange for construct, maintain and afterwards remove and reinstate

any temporary access required for and in connection with the execution at the work at his own

cost. Reinstatement shall include restoring the area of the access route to at least the degree of

safety stability drainage & appearance that existed before the contractor entered the site.

In the event of any discrepancy the following order or precedence should apply

(a) Dimension & quantity

(1) Tender form

(3) Specification

On drawing; figures dimension unless previously incorrect will be followed in preference to

select dimension.

(b) Description

(1) Tender form

(3) Specification

In case of defective description as ambiguities, due Engineer in-charge should issue

further instruction and direction in what manners the work is to be carried out. The contractor

should further within comply with such instruction.

Irrelevant mistakes, discrepancies or errors made through over sight leading to

misunderstandings may be got corrected properly by the Additional Chief Engineer,

STREETLIGHT AND TRAFFIC SIGNAL.

The contractor shall take no advantage of any apparent error or omission in drawing as

description or specification. The Engineer-in-charge shall make such correction as may be

necessary to fulfill intent of specification plan.

Proper procedure shall have to be taken by contractor at all the time during the progress

of the work, failing which the contractors shall be held responsible for all damages to the work

under execution or to any property or to lives of persons during the work in progress and also

during the defect liability period.

All work shall be measured by standard method according to rules & customs of AMC.

The engineer-in-charge decisions to what is usual method in use will be final.

Tender once accepted shall be binding on the contractor even if the formal agreement is

not signed / executed.

The contractor shall have to give in writing the date of completion of work within a

fortnight from date of work completed by him otherwise the date noted on record by

department shall be reckoned as final & no excuse as representation in that behalf shall be

granted at later date.

Specimen signature of contractor will be cross checked whenever contractor receives

payment in account section of AMC OR in case of representative of contractor receives

payment along with letter of authority of contractor who sign an agreement.

The details / contents / information mentioned in the tender document may be

read as final binding on the contractors. Any difference found in Form B-1 in regards to

these related items may be treated as cancelled

IT 47 : Deleted

Contractor should make arrangement to cordon the construction site by way of proper

supports and barricades at his own cost and risk as per the direction of EIC.

Bidders shall not have any dispute or claim for any kind of compensation in case

• If the quantity stipulated in the tender items varies or the scope of work changes

and thereby total amount of work increases / decreases up to any extent.

and thereby total amount of work increases / decreases up to any extent.

• If the works gets delayed / postponed for some administrative / technical

decision whatsoever.

• If the items stipulated in the tender shall not be executed as per site condition/

requirements. No claim shall be entertained for the same.

• No idle charges shall be paid to contractor for machinery and man power if

remain idle and no claim shall be entertained for the same.

IT 53 Late Bids

Any Bid received by the Employer after the deadline prescribed in NIT will be

returned unopened to the bidder.

IT 54 Earnest Money / Bid Security

The Bidder shall furnish, a Bid Security of the amount as in the form of D.D. or pay

order or Bank Guarantee in favour of Municipal Commissioner, Ahmedabad valid

The issuing branch of the bank guarantee shall be of Ahmedabad City only.

As per Government of Gujarat G.R. No. - EMD/4/2022/0002/DMO, Dtd-25.05.2022 &

Circular of Finance Department, AMC no. 10 Date: 05.08.2024 approved Banks are...

(A) Guarantee issued by following banks will be accepted as SD/EMD on

permanent basis.

❖ All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for

the period up to March 31, 2025. The validity cut-off date in G. R. is with

respect to date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

(1) Commercial Banks:

1 A U Small Finance Bank 12 ICICI Bank

2 Axis Bank 13 IDBI Bank

3 Bandhan Bank 14 IDFC First Bank

4 City Union Bank 15 IndusInd Bank

5 CSB Bank 16 Jana Small Finance Bank

6 DBS Bank India Limited 17 Karnataka Bank

7 DCB Bank 18 Krur Vysya Bank

8 Equitas Small Finance Bank 19 Kotak Mahindra Bank

9 Federal Bank 20 South Indian Bank

10 HDFC Bank 21 Tamilnadu Mercantile Bank

11 HSBC Bank 22 Utkarsh Small Finance Bank

(2) Co-Operative and Rural Banks of Gujarat :

1 The Ahmedabad Mercantile Co-Operative Bank Ltd.

2 Kalupur Commercial Co-Operative Bank Ltd

3 Nutan Nagrik Sahakari Bank Ltd.

4 Rajkot Nagrik Sahakari Bank Limited

5 Sarswat Co-operative Bank

6 SVC Co-operative Bank Ltd.

7 The Cosmos Co-Operative Bank

8 Baroda Gujarat Gramin Bank

9 Saurashtra Gramin Bank

10 The Gujarat State Co-Operative Bank

11 The Mehsana Urban Co-Operative Bank Ltd

12 The Surat District Co-Operative Bank Ltd

13 The Surat Peoples Co-Operative Bank Ltd

Any bid not accompanied by an acceptable Bid Security shall be rejected by the

Employer as non-responsive.

Any bid having bid security for lesser value and shorter validity period shall be

treated as non-responsive.

(a) The bid security of the unsuccessful bidders, except for L1, L2 and L3 bidders

will be returned as promptly as possible.

(b) The bid security of the successful bidder, along with second and third lowest

tenders, will be returned when the successful bidder has furnished the required

security deposit and signed the agreement.

The Bid Security of the Successful Bidder will be discharged when the bidder has

signed the Agreement and furnished the required security deposit.

The Bid Security shall be forfeited, if the Bidder withdraws the Bid after Bid

opening during the period of Bid validity; in the case of a successful Bidder, if the

Bidder fails within the specified time limit to sign the Agreement; or Furnish the

required security deposit. (commence the work after signing the agreement

within 15 days)

No interest shall be paid by the owner on any tender guarantee. The issuing

branch of the bank guarantee shall be of Ahmedabad City only.

Bank Guarantee for Earnest Money Deposit should be executed on non-judicial

Stamp papers of requisite value in accordance with the stamp Act applicable to

that particular state of Indian Union, where executed.

The executing officers of the bank Guarantee for Earnest Money Bid Security shall

clearly indicate in (block letters) his name, designation, Power of Attorney No. /

Signing Power No. etc.

Each page of the bank guarantee for Earnest Money Deposit shall be duly

signed/initialed by the executing officers and the last page shall be signed in full,

indicating the particulars as aforesaid under the seal of the Bank.

IT 55 Personnel

a) The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Bid document to carry out the functions stated in

the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those

of the personnel listed in the Schedule.

b) If the Engineer asks the Contractor to remove a person, without assigning

reasons thereof, for his misconduct or inadequacy of technical skills and

experience, who is a member of the Contractor’s staff or his work force, the

Contractor shall ensure that the person leaves the Site within seven days and

has no further connection with the work in the Contract.

c) No residential accommodation is allowed at the site of work. The labour huts

shall not be erected on the site of work and contractor shall make his own

arrangements to provide such accommodations as per the rules of the local

bodies. He shall make his own arrangements for housing, stores, field office etc.

He shall submit a site layout plan indicating the location of various site facilities

to be created by him at his cost for the execution of work. The Owner shall in no

way be responsible for any delay on this account and no claim on this account

whatsoever shall be entertained. All Basic amenities shall be provided by the

Contractor to Labours as per the prevailing labour Laws.

IT 56 Bills of Quantity

a. The schedule-B shall contain Memorandum showing items for the

construction, installation, testing, and commissioning work to be done by the

b. The quantities stated in the schedule B are estimated quantities. The

Contractor shall be paid only quantities calculated after taking

measurements of executed work. The rate stated in the schedule B for each

item of work shall apply. The works shall be measured by the Contractor

jointly with the authorized representative of the Engineer and all particulars

required by the representative of the Engineer shall be supplied by the

c. The work shall be measured net. No allowance for general or local custom,

working space etc. is to be made.

IT 57 Variations

a) The Engineer in Charge shall have power to make any variation of form, quality or

quantity of the works or any part thereof that may, in his opinion, be necessary

and for that purpose, or if for any other reason it shall, in his opinion, be

appropriate, he shall have the authority to instruct the Contractor to do and the

Contractor shall do any of the following:

• Increase or decrease the quantity of any work up to any extent included in

• Omit any such work,

• Change the character or quality or kind of any such work,

• Execute additional work of any kind necessary for the completion of the

• Change any specified sequence or timing of construction of any part of

b) No such variation shall in any way vitiate or invalidate the contract, but the

effects, if any, of all such variations shall be valued in accordance with the

following sub clauses. Provided that where the issue of an instruction to vary the

Works is necessitated by some default or breach of contract by contractor or for

which he is responsible, any additional cost attributable to such default shall be

borne by the Contractor.

c) The Contractor shall not make any such variation without an instruction of the

Engineer. No instruction is required for quantities varying from those provided for

the items in the contract schedule B.

IT 58 Extra Items

58.1 The basis for the valuation of variations for addition to the Contract Price shall be

as follows in the same order of priority.

a) Variations in the quantities of work in schedule of quantities shall not vitiate

b) The contractor shall be bound to execute extra items of work as directed by

the Engineer-in-charge.

c) Contract unit rates for individual items shall apply to varied quantities where

there is a quantity variation.

d) The price variations on extra item will not be given.

e) In case of other non tender items following procedure shall apply.

58.2 If any extra item crops up during the progress of work the same shall be carried

out by the Contractor and he shall be paid at the rate fixed by Employer which

shall be fixed as lowest of the rates derived by rate analysis based on the

following three methods. The priority of the documents forming the Contract

shall be as follows:

(i) If the extra item is included in the S.O.R. of Gujarat govt., of the prevailing

year, the rate of extra item shall be that rate and premium (above or below)

quoted by contractor.

(ii) Rate analysis based on prevailing Govt. of Gujarat’s SOR rates.

(iii) Rate analysis based on current market rates. This shall be based on

• The material costs, the labour costs, the cost of use of all plant,

machinery and equipment, the cost of all temporary and incidental works,

the overheads and the Contractors profit.

• The overheads shall be taken at 5 % of the sum of material costs, the

labour costs, the cost of use of all plant, machinery, and equipment, the

cost of all temporary and incidental works.

58.3 In case of the rate is to be derived from prevailing market rate, the Contractors

profit shall be taken at 10 % of the final rate derived.

58.4 In the event of disagreement, the Engineer in Charge shall fix such rates and

prices as are, in his opinion, appropriate and shall notify the Contractor

accordingly with a copy to the Employer.

58.5 The Engineer shall determine provisional rates and prices to enable on account

payments to be included in the Interim Payment Certificates, until rates and

prices are agreed as final by the Employer, the Contractor, and the Engineer.

58.6 The Contractor shall not be entitled to additional payment for costs, which could

have been avoided by giving early warning.

59.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the

law. The Employer shall pay the Contractor the amounts certified by the

59.2 If an amount certified is increased in a later date certificate due to corrections in

previous certificates or as a result of an award from disputes review experts,

Contractor shall be paid such amount only. The Contractor shall not be paid any

interest upon such delayed payment.

59.3 Items of the work for which no rate or price has been entered in will not be paid

for by the Employer and shall be deemed covered by other rates and prices in the

59.4 All payments shall be made in Ahmedabad.

IT 60 Taxes and duties

The rates are inclusive of all the prevailing taxes and duties of the Central, State

and Local Governing bodies prevailing on the date of award of the contract. The

Contractor will have to pay all such taxes and duties for the performance of this

Contract. The Employer will deduct from the Contractor’s monthly and other

payments all taxes and duties, which he is bound to recover in accordance with

the applicable law.

The Contractor shall keep himself fully informed of all acts and laws of the

Central & State and local Governing bodies, all orders, decrees of bodies,

tribunals having any jurisdiction or authority which in any manner affect those

engaged or employed, and anything related to carrying out the work. All the bye-

laws lay down by AMC/AUDA and any other local bodies while executing the

work shall be adhered to. All taxes of local bodies shall be borne by the

contractor. The Contractor shall arrange to give all notices required by any

authority and to pay to such authority all the fees that may have to be paid for the

material, plants, equipments etc. The Contractor shall also adhere to all traffic

restrictions notified by the local authorities. He shall protect and indemnify the

Owner and its officials & employees against any claim or liability arising out of

violations of any such laws, ordinances, orders, decree, whether by himself or by

his employees or his authorized representatives. Nothing extra shall be payable

on these accounts.

IT 61 Labour Welfare Cess

As per circular No. GHR/2005/04/CWA/2004/841/M-3 dt. 3/1/05 and G.R. No.

CWA/2004-1831-M(3) dt. 9/12/05 issued by G.O.G. 1 % cess tax (non-refundable)

shall be deducted from every bills which shall be deposited to Govt. Labour

Department for Labour welfare fund.

IT 62 Termination

62.1 The Employer shall be entitled to terminate the contract if the contractor:

(a) Fails to carry out any obligation under the contract.

(b) Without reasonable excuse fails –

1. To commence the works on site within the period stated in the Appendix

to Bid after receipt by him of a Notice to this effect from the

Engineer/Employer after signing the agreement or

2. To proceed with the works, or any section thereof, within 28 days after

received notice

3. Has failed to comply with a notice issued or an instruction issued within

28 days after having received.

4. Abandons the works or otherwise plainly demonstrates the intention not

to continue performance of his obligation under the contract.

5. Sub-contracts the complete works or assigns the complete contract

without the specific prior written permission of the authority.

6. Has failed to furnish the required securities or extension thereof in terms

of the contract.

7. Becomes bankrupt or insolvent, goes into liquidation, has a receiving or

administration order made against him, compounds with his creditors, or

carries on business under receive, trustee or manager for the benefit of

his creditors, or if any act is done or event occurs which (under applicable

Laws) has a similar effect to any of these acts of event.

62.2 In any of these events or circumstances, the Employer may, upon giving 14 days

notice to the contractor, terminate the contract and expel the contractor from the

site. However, in the case of sub-paragraphs (h), the Employer may be notice

terminate the contract immediately.

62.3 The Employer’s decision to terminate the contract shall not prejudice any other

rights of the Employer, under the contract or otherwise.

62.4 After termination, the Employer may complete the works and/or arrange for any

other entities to do so. The Employer and these entities may then use any goods,

contractor’s documents and other design documents made by or on behalf of the

62.5 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

62.6 Fundamental breaches of Contract include, but shall not be limited to the

(a) the Contractor stops work for 14 days when no stoppage of work is shown on

the current Program and the stoppage has not been authorized by the

(b) the Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstruction or amalgamation;

(c) The contractor fails to fulfill requirements;

(d) the Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

(e) the Contractor does not maintain a security which is required;

(f) the Contractor has delayed the completion of works by the number of days

for which the maximum amount of liquidated damages becomes payable as

defined in the Contract data;

(g) if the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in the executing the Contract.

(h) For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a

public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of the Borrower, and includes collusive practice among Bidders

(prior to or after bid submission) designed to establish bid prices at artificial

non-competitive levels and to deprive the Borrower of the benefits of free and

open competition.”

62.7 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed above, the Engineer shall decide

whether the breach is fundamental or not.

62.8 Notwithstanding the above, the Employer may terminate the Contract for

62.9 If the Contract is terminated the Contractor shall stop work immediately, make

the Site safe and secure and leave the Site as soon as reasonably possible and

handover the site to the Employer including all materials and plant and

equipment existing there upon.

IT 63 Contractor's own responsibility

The contractor is to set out and level the works and will be responsible for the

accuracy of the same. He shall also be responsible for the correctness of the

positions, levels, dimensions, and alignment of all parts of the structures as per

instructions given to him. If at any time any error shall appear during the progress

of any part of the work, the contractor shall at his own expense rectify such error if

called upon to the satisfaction of the Engineer in charge.

IT 64 Overpayment & Underpayment

64.1 Whenever any claim Fifths payment of a sum to the Municipal Corporation arises

out of or under this Contract against the contractor the same may be deducted by

the Municipal Corporation from any sum then due or which at any time thereafter

may become due to the contractor under this contract and failing that under any

other contract with the Municipal Corporation or from any sum due to the

contractor with the Municipal Corporation (which may be available with Municipal

Corporation), or from his retention money, or he shall pay the claim on demand.

The Municipal Corporation reserves the right to carry out post payment audit and

technical examination of the final bill including all supporting vouchers, abstracts,

64.2 The Municipal Corporation further reserves the right to enforce recovery of any

over payment when detected notwithstanding the fact that the amount of the final

bill may be included by the Contractor.

64.3 If as a result of such audit and technical examination any over payment is

discovered in respect of any work done by the Contractor or alleged to have been

done by him under the contract, it shall be recovered by the Municipal

Corporation from the contractor by way of all the means prescribed above or if

any under payment is discovered by the Municipal Corporation, any amount due to

the contractor under this contract or under payment may be adjusted against any

amount then due or which may at any time thereafter become due before

payment is made to the contractor from him to the Municipal Corporation on any

other contract account whatsoever.

IT 65 Cost of Repairs

Loss or damage to the Works or Materials to be incorporated in the Works

between the Start Date and the end of the Defects Correction periods shall be

remedied by the Contractor at the Contractor's cost if the loss or damage arises

from the Contractor's acts or omissions.

IT 66 Materials obtain from dismantling

All the dismantled material which can be reused as per E.I. should be sent to the

AMC Store at the cost of the contractor.

If the contractor, in the course of execution of work is called upon to dismantle

any part for reasons other than on account of bad or imperfect work, the materials

obtained from dismantling and will be disposed of as per instruction of Engineer-

in-charge in the best interest of the A.M.C.

IT 67 Drawings and Photographs of the Works

67.1 The contractor shall do photography/ videography of the site as and when asked by

AMC. No separate payment will be made to the contractor for this. . The

contractor shall have to submit the same in hard copy as well as soft copy as and

when demanded by the AMC.

67.2 No photograph of the works or any part thereof or plant employed thereon,

except shall be taken, or permitted to be taken by the Contractor or by any of his

employees or any employees of his sub-Contractors without the prior approval of

the Engineer in writing. No photographs/ videography shall be published or

otherwise circulated without the approval of the Engineer in writing.

IT 68 Minimum required Equipment for the work

The contractor should have minimum machinery of its own ownership as

mentioned in Scope of work

Contractor shall submit the list of above equipments along with indemnity

bond of ownership for above equipments. If the same are to be procured on

rental basis, than contractor shall submit the rental agreement to AMC

mentioning that all rental machineries shall be used exclusively for this

tender work of AMC allotted to contractor.

“EHS plan” means Environmental, Health and Safety Plan prepared by the

Contractor for implementation at site, based on and including, without limitation

to various Clauses of the Conditions of Contract pertaining to Safety, Health and

environment; and approved by the Project Manager.

IT 70 “QUALITY CONTROL (Q-C) Manual”

Contractor shall prepare and submit the same prior to the commencement of Work

at site as per the construction industry requirement with all Q-C Manual shall

include all check lists, Quality Control procedures to be carried out at site

with necessary tables, list of Quality Control Equipment etc. The same shall be

reviewed and approved by PMC.

IT 72 Measurements

All work shall be measured by standard method as per latest IS codes, rules and

customs of AMC. The decisions of engineer-in charge as to what is usual method

in use will be final binding on the contractor.

Method of Measurement

Contractor to Verify Site Measurements:

A. The Contractor shall check and verify all site measurements whenever requested by

other specialists, Contractors or by nominated or other subcontractor to enable them

to prepare their own measurement sheets and pass on the information with sufficient

promptness as will not in any way delay the works. A copy of all such information

passed on shall be given to the EIC.

B. Measurement to be recorded before work is covered up: The contractor shall take

joint measurements with the AMC’s representative/EIC before covering up or

Otherwise placing beyond the reach of measurement any item of work. Should the

contractor neglect to do so, the same will be uncovered at the contractor’s expense or

in default thereof, no payment or allowance shall be made for such work or the

materials with which the same was executed. No claim for interim bill payment will be

entertained unless the bill is accompanied with detailed measurements.

C. Typographic or clerical errors: The EIC's clarifications regarding partially omitted

particulars or typographical or clerical errors shall be final and binding on the

D. The Works shall be measured as per method of measurement detailed in technical

specification of this contract. In absence of these details relevant practice shall be

followed, as laid down in relevant IS codes, IS – 1200 and SP 27 (latest Version).

IT 73 Defects Liability Period:

Defects Liability Period” as stated in the Contract data means the period

calculated from:

i. The date of completion of the works certified by the Engineer in accordance

with Clause and its sub clauses of these Conditions of Contract.

ii. The respective dates in case different dates of completion of the part works are

Certified by the Engineer In Charge.

Completion of outstanding work and remedying defects:

a. The Contractor shall complete the outstanding work with due diligence all

such work as listed by the Engineer at the time of issue of “Taking over Certificate

b. Execute all such work of amendment, reconstruction and remedying defects,

shrinkages or other faults as the Engineer may, during the Defects Liability period

or within 14 days of its expiration, as a result of an inspection made by or on

behalf of the Engineer, prior to its expiration, instruct the Contractor to execute.

Costs of remedying defects:

Costs of all works referred to in the tender shall be borne by the Contractor,

unless otherwise expressly stated in the contract.

Correction of Defects during Defects liability period

a. The Engineer shall give notice to the Contractor of any Defects before the

end of the Defects Liability Period, which begins at Completion and is

defined in the Contract Data. The Defects Liability Period shall be

extended for as long as Defects remain to be corrected.

b. Every time notice of a Defect is given, the Contractor shall correct the

notified Defect within the length of time specified by the Engineer’s

Uncorrected Defects during Defects liability period

a) If the Contractor does not rectify or correct a defect within the time

specified in the Engineer’s notice, the Engineer will assess the cost of

having the Defect corrected, and the Contractor will bear the costs of such

defective work as well as all works carried out over such defective work

until the defect is removed to the satisfaction of the Engineer.

b) Only the Defects Liability Certificate referred to in following clause shall be

deemed to constitute the approval of the works.

c) Defects Liability Certificate: The Defects liability certificate shall be given

by the Engineer to the Employer, with a copy to the Contractor, within

days of the expiry of the Defects Liability Period. The Contract shall remain

incomplete until issue of the Defects Liability Certificate.

The defects Liability Certificate shall mention clearly that the Contractor has

completed his obligations to execute and complete the works and remedy

defects therein to the satisfaction of the Engineer.

Unfulfilled Obligations: Despite issuance of the Defects Liability

Certificate, the contract between the Employer and the Contractor shall

remain in force in respect of unperformed obligations incurred under the

provisions of the Contract prior to the issue of the Defects Liability

IT 74 Record of Materials

The Contractor shall maintain a record in the format specified by the Engineer-

In-Charge, of all materials brought to the site. The Engineer-in-Charge may

carry out inspection /at any time to check the record and whether they have been

properly stored.

IT 75 Housing, Water Supply and Drainage etc.

Housing accommodation on hire is likely to be available in this area around the

site. The Contractor has to make his own arrangements for the housing of

labourers. The land required for setting up batching plant, stacking of materials,

site office, labour quarters, testing laboratory, etc. will be arranged by contractor

at his cost and risk.

IT 76 Security:

The Contractor shall at his cost provide at all times adequate number of watchmen

To guard the Store, materials and equipment, to the satisfaction of the Client. The

Contractor shall at all times be fully responsible for the security of all materials

and equipment on the Site, whether his own or those of any Sub-Agency. Owner

shall not be responsible for any loss due to theft, burglary, fire, accident or any

other reasons, whatsoever.

IT 77 Temporary Lighting:

The Contractor shall make his own arrangement in respect of the provision of

adequate lighting at all places where his workmen are engaged for carrying out the

Work and also provide general lighting of site as a whole in a proper safe and

satisfactory manner.

IT 78 Site Co-ordination Meeting

The Contractor shall make his own arrangement in respect of the provision of

adequate lighting at all places where his workmen are engaged for carrying out the

Work and also provide general lighting of site as a whole in a proper safe and

satisfactory manner. Contractor shall ensure that all staircases, lobbies and

basements are well lighted by providing at least one tube light at each landing of

every staircase and also in each lift lobby. The Contractor shall provide general

lighting in basement by installing at least one tube light per 100 sqm area at his

own cost, which will be done in co-ordination with all the contractors especially for

the external and common areas.

IT 79 SALIENT FEATURES OF SOME MAJOR LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING and OTHER CONSTRUCTION WORK.

Workmen Compensation Act 1923:- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

Payment of Gratuity Act 1972: Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years

service or more on death at the rate of 15 days wages for every completed year of

service. The Act is applicable to all establishments employing 10 or more employees.

Employees P.F and Miscellaneous Provision Act 1952: The Act Provides for monthly

contributions by the employer plus workers @ 12%/8.33%.

The benefits payable under the Act are:

(i) Pension to family pension on retirement or death, as the case may be.

(ii) Deposit linked insurance on the death in harness of the worker.

(iii) Payment of P.F accumulation on retirement/death etc.

Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to

workmen/ employees in case of confinement or miscarriage etc.

Contract Labour (Regulation and Abolition) Act 1970: - The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided,

by the Principal Employer by Law. The Principal Employer is required to- take

Certificate of Registration and the Contractor is required to take license from the

designated Officer. The Act is applicable to the establishments or Contractor of

Principal Employer if they employ 20 or more contract labour.

Minimum Wages Act 1948: The Employer is supposed to pay not less than

the Minimum Wages fixed by appropriate AMC as per provisions of the Act if the

employment is a scheduled employment Construction of Buildings, Roads,

Runways are scheduled employment.

Payment of Wages Act 1936: - It lays down as to by what date the wages are to

be paid when it will be paid a n d what deductions can be made from the wages of

Equal Remuneration Act 1979: - The Act provides for payment of equal wages for work

of equal nature to Male and Female workers an d for not making discrimination against

Female employees in the matters of transfers, training and promotions etc.

Payment of Bonus Act 1965: The Act is applicable to all establishments employing

or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of solvency of wages to employees drawing

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs. 2500/- per

month or above up to Rs. 3500/- per month shall be worked out by taking wages as Rs.

2500/- per month only. The Act does not apply to certain establishments. The newly set-

up establishments are exempted for five years in certain circumstances. Some of the

State AMCs have reduced the employment size from 20 to 10 for the purpose of

applicability of this Act.

Industrial Disputes Act 1947: - The Act lays down the machinery and procedure

for resolution of Industrial disputes, in what situations a strike or lockout becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

Industrial Employment’s (Standing Orders) Act 1946: - It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the States and Central AMC to 50). The act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in

the Act and get same certified by the designated Authority.

Trade Unions Act 1926: - The Act lays down the procedure for registration of trade

union of workmen and employers. The Trade Union registered under the Act has

been given certain immunities from civil and criminal liabilities.

Child Labour (Prohibition and Regulation) Act 1986: - The Act prohibits

employment of children below 14 years of age in certain occupations and

processes a n d provides for regulation of employment of Children in all other

occupations and processes. Employment of Child Labour is prohibited in Building

and Construction Industry.

Inter-State Migrant workmen’s (Regulation of Employment and Conditions of

Service) Act 1979: - The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state). The Inter- State migrant workmen, in establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, travelling expenses from home upon the establishment and back, etc.

The Building a n d Other Construction workers (Regulation of Employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other construction work and employ

10 or more workers are covered under this Act. All such establishments are

required to pay cess at the rate not exceeding 2% of the cost of construction as

may be modified by the AMC. The Employer of the establishment is required to

provide safety measures at the Building or

Construction work and other welfare measures, such as Canteens, First-Aid

facilities, Ambulance, Housing accommodations for workers near the work place

etc. The Employer to whom the Act applies has to obtain a registration certificate

from the Registering Officer appointed by the AMC.

Factories Act 1948:- The Act lays down the procedure for approval at plans before

setting up a factory, health a n d safety provisions, welfare provisions, working

hours, annual earned leave and rendering information regarding accidents or

dangerous occurrences to designated authorities. It is applicable to premises

employing 10 persons or more with aid of power or 20 more persons without the

aid of power engaged in manufacturing process.

IT 80 First Aid

The Contractor shall at his cost provide, equip and maintain throughout the

construction period and so far as may be necessary during the period of

maintenance, In a position on site approved by the EIC, suitable and sufficient first

aid facilities for the general use of his and his subcontractors staff and work

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

10. Tenderers to please note this carefully:

1. The percentage must be given in words and figures amount thus worked out must

also be entered in the Financial Bid.

2. If the tender is taken in favor of a company, the power of attorney in favor of the

person who may have signed the tender for the company must accompany the

3. Tenderer to submit the solvency certificate for an amount equal to 20 % of the

estimated cost of works. A solvency certificate must be valid at the time of tender

4. Tenderer shall pay Earnest Money Deposit amounting to 1% of the estimated cost

of work in the form of Bank Guarantee from Nationalized Bank only valid for

days as per enclosed format.

5. The Contractor shall have to furnish with his Pre /Post Qualification details, the

Income Tax assessment number and ward under which he is assessed.

6. Copies of Certificate as regards previous experience, must accompany the

7. Declaration showing all works on hand with the tenderers and the value of works

that remains to be executed in each case must accompany tender.

8. Pages of tender documents shall be initialed by the tenderer with company’s

9. All Corrections, overwriting and their erasures shall be initialed by the tenderer.

10. Any error in quantity or amount in Scheduled "B" showing items of works to be

carried out shall be adjusted in accordance with the following rules:

11. In the event of discrepancy between description in words and figures quoted by a

tenderer in the "rates" column, the description in words shall prevails.

12. The tender will be considered as invalid, if the requirements as per instructions

no. 1 to 10 above are not complied with before submitting the tender or else if is

observed that the information as furnished in tender are not correct. The face-

sheet and “General Rules and Directions for the guidance of Contractors" of this

form needs to be properly followed.

13. Contractors are requested to furnish all the required technical details carefully

supported by authentic documents for being post qualified. The price bids of

those contractors will be opened who will be post qualified.

14. AMC reserves its rights to reject any or all the tender(s) without assigning any

reasons thereof.

15. In additions to the above, the tender will also be liable to be rejected outright if:

i. The tenderer proposes any alteration in the time allowed for carrying the

work or any correction made in any code or schedule "B" (Financial Bid)

or specifications.

ii. The Tenders submitted with any Conditions.

iii. Any of the page/ pages of the tender is/are removed or replaced.

iv. All Corrections, additions or pasted slips are not initialed by the tenderer.

v. Any erasure is made by him in the tender.

vi. The tenderer or in the case of a firm, each partner or the person holding the

power of attorney thereof, does not sign or the signature's is/are not

attested by a witness on the tender in the space provided for the

16. A certificate of registration as approved contractor shall be attached with the

17. Several documents forming the contract are the essential parts of the contract

and a requirement occurring in any one is binding as though occurring in all. These

requirements are intended to be mutually explanatory and complementary and to

describe and provide for a complete work

The event of any discrepancy, in several documents forming the contractor in any

one document, the following order of precedence should apply:

a) Dimensions and quantities :

i) Drawings approved for construction.

ii) Schedule "B" (Financial Bid) of the tender form

iii) Specification.

On drawings, figured dimensions, unless obviously incorrect, will be

followed in preference to scaled dimensions.

b) Description :

ii) Schedule - "B" (Financial Bid) of the tender form.

iii) Specifications.

In case of defective description or ambiguity, the Engineer in charge shall issue further

instructions directing in what manner the work is to be carried out. It may have to be

understood that the best modern practice has to be followed. The contractor shall

forthwith comply with such instructions.

The Contractor shall take no advantage of any apparent error or mistake through

oversight or omission in drawings or specifications and the Engineer in charge shall

make such corrections and interpretation as may be found necessary to fulfill the intent

of the plans and specifications.

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

11. Information / Details to be submitted by the Tenderers in

the Performa mentioned under Statement no 1 to

I/We hereby declared that I/We am/are not partner(s) blacklisted or connected with

firm blacklisted in any states, CPWD / MES / Railways or any Government, Semi-Government

or Private body.

At present I/We am/are registered as approved contractor (s), firms in any state,

CPWD / MES / Railways.

We, the partners/owners of this firm, hereby give an undertaking that we are jointly and

severally responsible to meet all the liabilities ever and above the business of this firm and

make good the above financial loss sustained by the Ahmedabad Urban Development

Authority as a result of out abandoning the works entrusted to us.

I / We further declare that my / our near relatives are not working in AMC as an

Addl. C.E., Dy. C.E., A.C.E., A.E., T.S. as on today.

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

APPLICABILITY OF PROVIDENT FUND AND MISCELLANEOUS PROVISIONS ACT

Successful bidder i.e. the agency whose tender is accepted by the AMC shall have to

comply the necessary formalities under the employees provident fund and Miscellaneous

Provisions Act, 1952 as Contributory Provident Fund Scheme is applicable to labourers

engaged in construction activity and shall have to submit proofs regarding deduction of

provident fund and other dues and depositing the same with government department under

the act and the scheme regularly on monthly basis failing which no running / final bill

payment will be made by the AMC to the contractor in any circumstances.

Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

A certificate to the above effect has to be given by the contractor as under.

Depositing Provident Fund contribution

This to certify that we have deducted the employees’ P.F. and deposited the same

along with employer’s contribution towards provident fund on labour charges / wages paid

by us to the labourers engaged for the work of _________ with

under our Provident Fund Code No.

We produce herewith the copies of the challans for the provident fund deduction and

contribution deposited as mentioned above.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

STATEMENT NO. –3

CURRICULAM VITAE

LIST OF KEY PERSONNEL TO BE DEPLOYED ON THIS CONTRACT WORK

Sr. Personnel Nos. Qualification

1 Project Manager 1 BE Electrical 5 year Exp.

2 Project Engineer 1 BE/DEE Electrical 2 year

3 Quality Inspector 1 BE/DEE Electrical 2 year

4 Safety Inspector 1 Concern qualification

Details of person

3. Qualifications

4. Experience in Project Related field

5. Other experiences

6. Employment Record.

Sr.No. Period Organization Status /position

From - To under which in the

Note (1) Separate sheet for each person to be furnished as above.

(2) The contractor’s Project Team should have experience of Building work

(3) Qualification of each personal along with full CV shall be submitted as a

documentary proof for the same.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

INFORMATION REGARDING FINANCIAL CAPACITY OF THE CONTRACTORS.

Sr. No. Details Amount (Rs. in Lacs) Remarks

1. Solvency . A Banker’s Certificate

may please be attached.

2. Annual Turnover

for the last Three

3. Price of biggest

(Streetlight Work) job

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

STATEMENT NO. – 4/A

BIDDER’S FINANCIAL CAPACITY

Sr. No. Financial Year Annual Turnover Net worth Net Cash

Figures to be taken from audited balance sheets.

Copies of the balance sheet to be attached.

Separate sheets should be provided for each member of the consortium.

4) The bidder shall have to provide that for a period of at least 4 months the bidder has

ability to sustain negative cash balance and how he proposes to meet with the same.

5) Cash Plan / Cash flow Statement.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

AVAILABLE BID- CAPACITY

executed in Rs.

The bidder must have available bid capacity more than the amount put to tender.

The available bid capacity will be worked out as follows.

Available bid capacity = (A x N x 2) – B, where

A= Maximum of updated total amount of works executed in any one year of the last five

A= Maximum of updated total amount of works executed in any one year of the last five

financial years from 2010-21 to 2024-25

B= The amount of the existing commitments and ongoing works and LOI issued to be

completed during the period of completion of work for which bids have been invited.

N= Number of years prescribed for completion of the works for which the bids has been

The statement showing the value of existing contracts and commitments and ongoing works

as well as stipulated period of completion remaining for each of the works listed should be

countersigned by the engineer-in-charge. Any non-disclosure of the existing on going work

will result in disqualification.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

STA TEMENT NO. –

L I S T OF S T R E E T L I G H T - W E S T WORKS

COMPLETED DURING THE LAST SEVEN YEARS.

Sr. Year of Name Name of Total Total Date of Date of

No. Construct- of owner & cost value starting Actual

ion work Project contact of the of work completion

person of work work of work

the project, done

Note: Certificate from the owners in support of above works may be enclosed with

this statement.

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

STATEMENT NO. – 5/A

DETAILS OF ONGOING PROJECT AS ON 28-02-2025

Sr. Name of Value of Start date Likely date of Name, address,

No project remaining work completion telephone, fax

on 30.05.2025 no. of project

Rs. in lakhs. authority and

contact person.

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

CONTRACT LOST BY PARTY EVEN WHEN CONTRACTOR’S PRICE IS LOWEST

Sr. Details of Project Actual contract Period Reasons for rejection Remarks by the Name,

No. (start date– end date ) known to the bidder address,

on his rejection phone

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

STATEMENT NO. –

DETAILS OF PROJECTS UNDER LITIGATION / ARBITRATION

Sr. Name of Value of the Reasons for

No. Project Location Project Rs. litigation/arbitration

Note: The bidder shall furnish separate table for individual project.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

STATEMENT NO.-8

DETAILS OF PLANT & MACHINERY TO BE DEPLOYED ON THIS WORK

Name of the contractor/company ________________________________________________

Sr. Name of Nos. Nos. proposed Present Present value

No plants/machinery available to be location of plant/

(with make deployed for machineries

& year) this project

Plant / machineries which are proposed to be procured shall have to be procured at the

earliest after award of the work and before the start of the work

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

METHOD STATEMENT AND WORK PLAN

The Bidder shall have to provide a brief write up to be enclosed with the “Technical Bids

“covering his approach and methodology to handle the project construction activities

including his details work plan. The brief shall include the following aspects.

Sr. No. Components

2. equipment availability and plan

3. PERT / Construction chart / Bar chart.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

NOTARIZED UNDERTAKING ON RS 300 STAMP

1. I/We hereby declared that I/We am/are not partner(s) blacklisted or connected

with firm blacklisted in any states, CPWD / MES / Railways or any Government,

Semi-Government or Private body.

2. The I / We also hereby certifies that our firm M/s

________________________________has neither abandon any work in India nor

rescinded any contract awarded to us during last five years prior to the date of

3. At present I/We am/are registered as approved contractor (s), firms in any state,

CPWD / MES / Railways.

4. We, the partners/owners of this firm, hereby give an undertaking that we are

jointly and severally responsible to meet all the liabilities ever and above the

business of this firm and make good the above financial loss sustained by the

Ahmedabad Municipal Corporation as a result of our abandoning the works

entrusted to us.

5. I/We undersigned M/s ________________________________ here by declared

that all the information provided by us for whatever information asked for

qualifications criteria in this tender is true, that all the information provided for

this bid is in best & true knowledge of us & the client (Govt./ Private) who had

issued the same. During bid evaluation process or during the work, if any

information in this regards proves false in future by any means we are liable to

black list in your organization.

6. The I / We undersigned hereby authorise(s) and request(s) any bank, person, firm

or corporation to furnish pertinent information deemed necessary and requested

by the Department to verify this statement or regarding my (our) competence and

general reputation.

7. I /We hereby declare that I / We understand and agree that further qualifying

information may be requested, and I / We also agree to furnish any such

information at the request of the AMC within the prescribed time.

8. I / We further declare that my / our near relatives are not working in AMC as an

Addl. C.E., Dy. C.E., A.C.E., A.E., and T.S. as on today.

(Signed by an Authorized Representative of the Firm)

Name of the Representative

11. SAFETY CODE

A. SAFETY POLICY

Safety and accident prevention is everyone’s responsibility. Each employee,

Consultants, Suppliers, Contractor and all Sub agencies is expected to follow all

safety rules and to perform their work in a safe manner. All site staff, Labours,

Client and their employees, Consultants, Contractors, Suppliers and any Visitors

of site who are directly or indirectly related to project work shall have to adhere

all norms of safety at site. This Safety policy is to provide a safe and healthy

place of employment for every employee and every person who is associated to

project shall have to abide by regulations set herewith.

Accident prevention is essential in maintaining an efficient operation. It is our

policy that our safety rules shall be strictly observed at all times. Although these

rules are to be considered very important, it is impossible to publish a rule that

circumstance. If a rule that might cover a specific hazardous condition has been

omitted, that shall not be an excuse for disregard of common sense in the safe

performance of your work.

The possession or consumption of alcohol, drugs or any other mind altering

substance is against policy and violators are subject to immediate dismissal.

Each employee, Consultants, Suppliers, Contractor and all Sub agencies is urged

to cooperate fully with this policy. Abuse or disregard of this policy is a violation

and will be treated accordingly.

Remember, your help in preventing accidents and injuries benefits you and your

fellow employees we should all strive for a record of zero accidents!

B. Assignment of Responsibilities

Contractor has overall responsibility for the Project’s safety program and

reaffirms support for loss control activities.

Insures that all employees are informed of top management’s commitment to

safety and the abidance of all.

Establish company safety rules and programs, and provides supervision with the

backing, training and funds to implement these rules and programs.

Site Safety Coordinator is to be appointed and he is responsible for

implementation and monitoring the safety program.

Reviews and maintains current copy of all applicable Federal, State, and local

safety and health regulations.

Implements and monitors safety training programs and provides safety materials

Assists site supervision in accident investigation and recommends controls to

prevent a reoccurrence.

Assures proper notification in the event of an accident.

Supervisors / Foremen Responsible for the safety of their employees and

oversees the compliance with the safety program and applicable to every level.

Arranges for prompt medical attention in case of an injury and provides a through

written investigative report with recommendations to prevent a reoccurrence.

Employees responsible for learning and abiding by the rules and regulations

which are applicable to their assigned tasks. Reports all accidents and near-

Perform their functions in the safest possible manner and encourage co-workers

to do likewise.

Identify emergency service contact nos. and contact person name should be

display on site at appropriate location in English -Hindi and Local Language so

that everybody can get informed and act accordingly.

Employee Placement:

An Employee Questionnaire will be completed on each bidder for employment

prior to placing on the payroll.

The bidder will be interviewed by at appropriate level and get him familiar with

the physical and mental requirements for the job. Areas that include prior

employment, health record, prior job injuries and illness will be discussed to

assist in determining bidder’s capabilities for performing the job. Notes on the

discussion can he recorded on the back of the Employee Questionnaire.

Where possible to do so, telephone reference checks will be made with at least

two prior employers.

On employees that will drive a company vehicle or drive their own vehicle and

pull a company trailer, a current, valid driver’s license is required The license

number and expiration date will be recorded in the employee’s file. All

subsequent tickets and accidents must be immediately reported to your

immediate supervisor.

A Motor Vehicle Record (MVR) check will be made on the employees described

above at the time of employment and at least every two years thereafter. When

the MVR shows accidents or violations, the employee’s supervisor will counsel

this employee to promote a better driving record, and take other administrative

action as appropriate.

Crane operator / fabricator should require proper experience in respective area

and he /she shall be well versed with his / her duties during the project work

compromising in safety policy.

C. Orientation and Training

When a new employee is hired, orientation training of the employee will be done

by the Contractor to cover such areas as: company safety rules and procedures,

emergency procedures including fire extinguisher use, personal protective

equipment that is required on the job, what the company expects from the

employee, and our Hazard Communication Program. Refresher Haz-Com

training will be completed at any time that new materials used in the operations

offers any new exposure potential. Training and learning program schedule to be

maintained at Contractor’s office under supervision of client / PMC of project.

Any special training regarding special equipment / machineries any arise that

should be given to respective employee and proper certification to be made.

Accident Reporting and Discussion:

An employee must report any accident or injury, regardless of how minor, to the

Respective in charge of project in written with photographical documentation.

All inquiries concerning an incident/accident/injury/property damage shall be

referred to the In charge of project. The employee will make no comments,

provide no details, or express any opinion as to the cause of the incident, who

was at fault, responsibility for, or any intent of the company regarding the

The Site in charge will investigate any personal injury accident, property damage

claim or vehicle accident associated with the job and will complete an Accident

Investigation Report. The purpose of this investigation is to assist in preventing

this type of mishap in the future. The employee will cooperate fully with the site

in charge in this investigation.

D. Accident Investigation:

Every personal injury accident or illness, property damage, and vehicle accident

will be investigated by Site in charge in consultation with safety in charge or the

Supervisor in charge of the operation. The investigation will be recorded on the

ACCIDENT INVESTIGATION REPORT. Every report will be reviewed by In charge

of project. Personal injury or illness will be recorded on the site accident log

sheet with accident date, time, place, cause, area, floor etc, as required. The

completed Accident Investigation Reports will be reviewed during the monthly

Supervisory Safety Meetings.

E. Personal Protective Equipment:

Hard Hats Helmet - All employees are required to wear a hard hat helmet on

every job site at all times.

Eye Protection - All employees are required to wear safety glasses (with side-

shields) on the job site at all times.

Fall Protection - All employees exposed to falls over 6ft are required to be trained

on and use proper fall protection. On scaffolds, the trigger height is 10ft. For steel

erection activities, the trigger height is 15 feet (see 1926.750 for

details/exceptions).

Hand Protection - All employees involved in operations exposing hands to cuts,

chemicals, burns,etc. are required to wear gloves.

Rubber Boots - Employees involved in operations exposing the feet / legs to such

hazards as concrete burns during placing uncured concrete are required to wear

rubber boots in good condition.

Safety Shoe - Every employee must wear safety shoe during work on site.

Apron- Every employee on site area should wear Apron / Jacket with self-glow

highlighting color.

Other - Specific jobs may cause the need for other personal protective

equipment. When this occurs, the employee is expected to utilize this

equipment. It is the Job

Superintendent’s responsibility to see that equipment in use is appropriate and in

good condition.

F. Safety Rules and Procedures:

The safety rules and procedures are developed to assist in achieving job safety

by having no employee accidents. Every employee is expected to abide by the

safety rules and procedures at all times. Any updating required in safety process

and terms needs to be done as and when required on site to achieve more

competency in safety.

Every Employee and other all associates who is associated with project must

follow the safety policy, rules and procedures established here with to give safe

working environment. Violations may result in disciplinary action, which could

include termination.

Employees shall report any equipment or condition considered to be unsafe, as

well as what they consider to be unsafe work practices. This type of information

shall be immediately reported to the Site In charge or to the person in charge of

Be courteous. Avoid distracting others as distractions may cause or contribute to

accidents. Do not engage in horseplay on the job.

When lifting, bend your knees, grasp the load firmly, then raise the load with your

legs, keeping the back as straight as possible. Don’t twist body with a load, move

GET HELP for HEAVY LOADS.

When in doubt about the safety of a situation that is out of the norm, contact the

Site in Charge to find the proper procedure.

Good housekeeping practices improve safety for everyone. When you create

clutter, clean it up. When clutter is left in the work area by someone else, clean it

up and report this to the Site In charge. The possession or consumption of

alcohol, drugs or any control substance is against policy and violators are subject

G. Disciplinary Policy:

Employees and all associate of project are expected to us good judgment when

doing their work and to follow established safety rules. We have implemented a

disciplinary policy to provide appropriate consequences for failure to follow

safety rules. This policy is designed not so much to punish as to bring

unacceptable behaviour to the employee’s attention in a way that the employee

will be motivated to make corrections. The following consequences apply to the

violation of the same similar rule or the same/similar unacceptable behaviour:

• First Instance—verbal warning, and retraining.

• Second Instance—written reprimand, and retraining.

•Third Instance—1-5 day suspension without pay, written reprimand and

retraining. Penalty as per contract terms

• Fourth Instance—Termination of employment / Penalty and show cause notice

An employee may be subject to immediate termination when a safety

violation places an employee or others at risk of permanent disability or

H. Safety Meetings and Training:

The Safety in charge is responsible for providing orientation and safety training for

all new employees. This training will include: company safety rules and

procedures, required personal protective equipment, emergency procedures and

our Hazard Communication Program. Employees will be provided with a copy of

the Safety Rules and Procedures and the employee handout on the Hazard

Communication Program. Job Site Safety Meetings - The Safety In charge will

conduct an on-the-job safety meeting each Monday. The meeting should last no

longer than fifteen minutes. Topics for the meetings should be timely and may

include: accidents/injuries/near misses and what needs to be done to prevent

accidents from reoccurring; review of safety rules not being followed; proper use

and care of personal protective equipment; input from employees on how job

safety can be improved; new products/methods being used; safer methods to

utilize on the job; ladder use, fire extinguishers, and other appropriate topics. The

Safety in charge will record the meeting as to the topics discussed, date, and

attendance by obtaining employee signatures. The original should be sent to the

main office with a copy retained with the job documents. All employees are

expected to attend and participate in the weekly job safety meetings. Areas that

concern safety on the job should be brought forward during these meetings. All

contractors will also be invited to these weekly meetings.

Supervisory Safety Meetings - Top management will plan and arrange for

meetings to be held once each month. Top management and all supervisors will

attend and participate in this meeting to review jobsite accidents, near misses,

required training, unsafe conditions/acts noted on safety inspections, etc.

I. Vehicle Operations:

Employees driving company vehicles or their personal vehicle on company

business must have a current valid driving license and an acceptable driving

record. Employees driving their personal vehicle on company business must

provide proof of liability insurance.

When driving a company vehicle or their personal vehicle on company business,

all traffic laws must be obeyed and the driver and any passengers must wear a

J. Safety Inspections:

The Safety In charge will complete an inspection from a safety standpoint at the

start of each new job and on Monday mornings of on-going jobs. Areas to check

would include, but should not be limited to, proper tools on the job site to do the

job safely, any unusual hazards, stumbling hazards or fall exposures, any

overhead objects that could fall, any special personal protective equipment

needed or special procedures due to job location, areas-operations known to

have contributed to employee accidents in the past, Safety operation, fire

extinguishers, first-aid supplies, other items that may be peculiar to the job or

location. The results of each internal inspection will be recorded on the JOB SITE

INSPECTION FORM.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

12. Tender form B-1

FORM B-1 OF GUJARAT STATE ROADS AND BUILDING DEPARTMENT / WATER

RESOURCES DEPARTMENT may be referred. (only English version)

Note binding on the contractors

1. The terms and conditions mentioned in the Clause no 1 to 78 ( B-1) of Form B-1

of State Government ( Road and Building) shall be applicable. binding on the

2. Please read “Ahmedabad Municipal Corporation “instead of “Government/

Government of Gujarat “wherever written.

3. Please read “ Ahmedabad Municipal Corporation “ instead of “ Government of

Gujarat State Public Works Department/Public Works Department/ Government “

wherever written.

4. Please read “Additional Chief Engineer, STREETLIGHT - WEST (AMC) instead of

“Superintending Engineer “ or Executive Engineer wherever written.

5. “ Ahmedabad Municipal Corporation “ herein called as“AMC“

6. “ Governor for the state of Gujarat “ shall be read as “Municipal Commissioner /

Ahmedabad Municipal Corporation ”

7. The details mentioned below the “MEMORANDUM OF WORKS IN BRIEF “

may be read as per the details mentioned in tender documents (Technical bid)

8. The contents / details / information mentioned in the relevant point under the

“NOTICE INVITING TENDERS” may be read as under-

• Point No 1 may be read as: Tenders are invited by Municipal Commissioner, AMC for the

work of Tender for SITC of Street light poles, Decorative Post top light poles with decorative

light fixtures, Spot light Fixtures, LED Fixtures with related Electrical and mechanical

accessories at under developing Iconic road from Kenyug to S.G.Highway Road in South

west zone of Ahmedabad Municipal Corporation (A.M.C.)

The details mentioned in point no.2,3, 4 ,6 ,7,13 ,14 may be read in the tender notice

•Thepointno.17maybereadasdeleted.

9. The contents / details / information mentioned in the relevant point under the

heading “ INSTRUCTIONS TO PERSONS TENDERING” may be read as under- P o i n t No .2.1

may be read as per the details mentioned in the the tender notice (page no.2)

10. The contents / details / information mentioned in the relevant point under the

heading “Contractors to please read this carefully” may be read as under- The

details mentioned in the Point no. 1,2 &3 have been given separately in the tender document

under the same heading.

The details mentioned in the Point no.4 may be read as per the details given under the

heading Information to tenderers

11. DECLARATION FORM & DECLARATION CERTIFICATE are given separately in

12. The contents / details / information mentioned in the relevant point under the

heading “General Rules and Directons for the Guidance of Contractors” may be

• Point no.1 may be read as “All works proposed to be executed by the contractor shall be notified in

tender documents placed on AMC’s web site – www. ahmedabadcity.gov.in”

• Point no. 4&8 may be read as deleted and to be read as per details in tender documents.

13. TENDER FOR WORKS to be read as given in tender documents / Summary of Price

MEMORANDUM to be read as per the details given in tender notice

The contents / details / information mentioned in the following CLAUSE under the

heading “TERMS AND CONDITION OF CONTRACT” may be read as under-

• Clause 1: Security Deposit: To be read as per the details given separately in the

tender documents.

• Clause2: Liquidated Damages for delay:

Percentage per Day (%) for Liquidated Damages:

0.1% of the Cost of Remaining Work per day from the date delaying the said work up to

the date of approved or extended time limit. (As per Circular no. 9, dated 18/05/2012

issued by M. C.)

Liquidated Damages for delay Maximum:

10% of the cost of remaining work up to the date of approved or extended time limit. (As

per Circular no. 9, dated 18/05/2012 issued by M. C.)

In the event of exceptional circumstances, the liquidated damages may be increased

beyond the 10% threshold, subject to the prior written approval of the competent

75, & 77 may be read as deleted in the form B-1.

CLA USE 30 and CLAUSE 60 may be read as under:

CLAUSE 30: DISPUTE TO BE REFERRED TO TRIBUNAL:

DISPUTE TO BE REFERRED TO ARBITRATOR.

(1) The disputes relating to this contract, so far as they relate to any of the following

matters, whether such disputes arise during the progress of the work or after the

completion or abandonment thereof, shall be referred an independent Arbitrator

appointed by AMC as far possible in consultation with the agency if it is

necessary and such disputes shall be settled in accordance with the arbitration

and conciliation Act.

(i) The rates of payment under clause 5 for any tools, materials and stores,

in or upon the works of the site thereof or belonging to the contractor or

procured by him and intended to be used for execution of the work or any

part thereof possession of which may have been taken by the Engineer-

in-charge under the said clause –5.

(ii) The reduction in rates made by the Engineer-in-charge under clause

from the items of works not accepted as completed fully in accordance

with the sanctioned specifications.

(iii) The rate of part of payment for any class of work which is included in the

additional or altered work carried out by the contractor in accordance

with the instructions of the Engineer-in-charge under clause 14 and the

rates for which is to be determined under the said clause

(iv) The rates of payment for materials already purchased or agreed to be

purchased by the contractor before receipt of notice given by the

Engineer-in-charge under clause 15 and/or amount of compensation

payable to the contractor under the said clause for loss in respect of such

(v) The amount of compensation which the contractor shall be liable to pay

under clause 17 in the event of this failure to rectify, remove or

reconstruct the work within the period specified in the written intimation

or the amount of expenses incurred by the Engineer-in-charge under the

said clause17 in rectifying, removing or re-executing the work or in

removing and replacing the materials or articles complained of.

(vi) The reduction of rates as may be fixed by the Engineer-in-charge under

clause 17 for the inferior work or materials as accepted or made use of.

(vii) The amount of compensation payable by the contractor for damages as

estimates and assessed under clause

(viii) The amount payable to the contractor for the work carried out under

clause 33 in accordance with the instructions and the requirement of the

Engineer-in-charge in case where there are no specifications.

2. The awards declared by the arbitrator shall be speaking award giving reasons and

calculations to every item of claims. The decision will have to be implemented by all

3. In case of dispute leading to the contractor or Ahmedabad Municipal Corporation

approaching on Court of Law. It shall be within the jurisdiction where the site of work

The reference to arbitration proceeding under this clause shall not:

i) Entitle the contractor to stop the Affect the right of the Engineer-in-charge

under clause 5 to take possession of all or any tools, plants, materials and

stores in or upon the works of site thereof belonging to the contractor or

procured by him and intended to be used for the execution of the work or any

ii) Preclude the Engineer-in-charge from utilizing the materials purchased by the

contractor in any work or from removing such materials to other places, during

the period the work is stopped or suspended in pursuance, of notice given to

the contractor under clause

iii) Progress of the work or the carrying out the additional or altered work in

accordance with the provisions of clause 14 or as the case may be, of clause

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

No contractor shall employ any child having age up to 14 years, as it is prohibited

by child labour regulation act-1986. Hon. Supreme Court has given certain guide lines and as

per guide lines, if employment of detected on the site work the employer is contractor

shall have to deposit Rs. 20,000/- (Rupees twenty thousand only) in the welfare fund.

If the employer refuses to deposit then action will be taken for contempt of court

of Supreme Court judgment and prosecuted by concern authority. Because of the breach

of any provision child prohibition and Regulation Act – 1986 by the contractor and for the

Corporation has to pay any amount then the Municipal Corporation shall recover the said

amount from the contractor.

All necessary testing charges shall be borne by Bidder.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

I / We hereby declare that I / we have visited the site and fully acquainted myself/ ourselves

with the local situations regarding materials, labour and other factors pertaining to the work

before submitting this tender.

I / We hereby declare that I / we have carefully studied all the terms and conditions of

contract, specifications mentioned in the tender documents and I / We do agree for

compliance with the same strictly.

I/We shall execute the contract agreement with the AMC after award of work and

before start of work.

Signature/Stamp of Contractor Additional Chief Engineer

STREET LIGHT - WEST

Ahmedabad Municipal Corporation

I/We certify that I/We have inspected the location of the proposed work

before quoting my/our rates.

Signature/Stamp of Contractor Additional Chief Engineer

STREETLIGHT - WEST

Ahmedabad Municipal Corporation

12. General conditions :

1. In the specification "as directed" / "approved" shall be taken to mean "as directed /

"approved" by the Engineering in charge.

2. Wherever a reference to any Indian standard appears in the specifications, it shall be

taken to mean as reference to the latest edition of the same of force on the date of

3. In "Mode of Measurement" in the specifications wherever a dispute arises in the

absence of specific mention for a particulars point / aspect, the same in the relevant Indian

Standards shall be referred to.

4.All measurement and computations, unless otherwise specified shall be carried out

nearest to the following limits :-

i) Length, width and depth, Height 0.01 Meter

ii) Areas 0.01 Sq.mts.

iii) Cubic contents 0.01 Cu. mts.

In recording dimensions of work, the sequence of length, width and height (Depth) or

thickness shall be followed.

5. After the award of the contract the contractor shall have to arrange for necessary

repairs to make non-working lights functional. For this purpose, necessary materials will be

provided by AMC or contractor and official person of AMC shall visit the site jointly and

make the list of material required to make non-working lights functional within two months.

2. If Ahmedabad Municipal Corporation provides the components/materials/ equipment's

for energy saving purpose the Contractor shall have make arrangement to replace / install

the same for power saving as per the instructions of the officers / Engineer in charge

without extra labor cost.

3. Schedule of monthly night round of each zone must be submitted to AMC in advance

before starting of particular month. Tenderer has to arrange dedicated team for night round

with bike/rikshaw for minimum checking of 3000 poles in each zone per day. Complaints of

OFF poles found in night round must be registered by the contractor. Computer generated

action taken report should be submitted weekly on Principal contractor letter Head with

duly sign of authority.

The contractor shall have to make arrangement for night visit of streetlight systems along

with representative of AMC other then routine patrolling as and when required and shall

have to maintain a register as per the instruction of officers/Engineer -in-

4. In case any energy meter of streetlight system develops fault like burning out, non

working etc. due to any reason the contractor shall have to take necessary action for

replacement of the energy meter without any extra cost to the Ahmedabad Municipal

Corporation. Replacement should be completed within a week time. More over the

contractor also includes liaison with UGVCL/MGVCL or Torrent Power Ltd shall do all

works pertaining to replacement of meters.

5. The contractor shall attach with the tender list of machinery, tools - tackles, equipment,

instruments and ladders etc. possessed by him.

6. The contractor will have to obtain labor license from labor commissioner as per the

relevant. Act. any other Govt. Rules and Regulation pertaining to this contract shall

be followed by the contractor. The tenderer must have a labor license and permanent

P.F. A/C. No., Employee's State Insurance (ESI) and salary to labor should be done

through bank only.

7. The Contractor will have to obtain the GST certificate from Gujarat State ( if not

available for Gujarat state) with in 15 days of LOA.

8. Definite particulars covered in the items of work, though not mentioned or

elucidate in its specifications shall be deemed to be included therein.

9. Before taking up any maintenance/ repairing work, proper lock out/ work

permits are to be obtained by contractor from concerned authorities.

10. The personnel deputed by the contractor for the job should also meet following

(a) Should be medically fit to work at site.

(b) Should possess good conduct and discipline.

(c) Should be above 18 years age.

11. All personnel shall carry identity cards which shall be issued by the contractor.

Contractor should also consider all the staff must have dress code and wear safety

jacket/shoes/hand gloves/helmets etc., in field.

12. The contractor’s rate for the item of work shall be for the work completed in all

13. The bidder of this tender or other agencies who will not participate in this tender,

can not take reference of modification/correction made in this tender eligibility

criteria in any departments of A.M.C. or any other departments of Govt. of Gujarat/

Semi-Govt. Deptt./ ULB/Any State Govt. deptt./any deptt. of Govt. of India to

change and make this type of eligibility criteria in any type of tender.

14. The work is non-exclusive basis. AMC may allocate similar work to other

contractors for any work.

15. Municipal Commissioner, Dy Municipal Commissioner or City Engineer only

will be the Competent Authority for all decisions.

16. In case of submission of false or inaccurate information, tender can be rejected at

any stage. In case this is found after award, it can lead to blacklisting.

17. No collection of materials from the source shall be made by the contractor before it is

got approved by the Engineer in charge.

18. Stacking of approved materials shall be done at site of work in a systematic

manner. Materials of ensured quality to be used for the work shall be stored in such

a manner so as to prevent the materials from the damage, deterioration or intrusion

of foreign matter.

19. Materials, as and when rejected by the Engineer in charge shall be removed from

the site of work within 24 hours.

20. No materials shall be stored during and after execution of a structure in a way

causing damage or overloading of the various components of the structure.

21. All work shall be carried out in a manner applying the best technique.

22. All tools, templates, machinery and equipment for correct execution of the work as

well as for checking lines, levels, alignment of the works during execution shall have

to be kept in sufficient numbers and in good working condition at the site of the work.

23. Special modes of the construction not adopted in general Engineering practice, if

proposed to be adopted by the contractor shall be considered only if the contractor

provided satisfactory evidence that such special mode of construction and

completion of work to the required strength and quality. Acceptance of the same by

the Engineer in charge shall not however, absolve the contractor from the

responsibility of any adverse effect and concordance of adopting the same in the

course of exaction or completion of the work.

24. The contractor shall be responsible for observing the rules and regulation imposed

under the "Child Labour Act", and such other laws and rules prescribed by the

Government from time to time.