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Providing Security Services at WALMI Campus, Dharwad for the period of one year during 2026-27

Water and Land Management Institute

Director Water and Land Management Institute Dharwad | Dharwad, Karnataka

Amount: Refer DocsCloses: 17 Jun 2026

Tender Value

Refer Docs

EMD Value

₹1.2 L

Closing Date

17 Jun 2026, 9:30 pm

Tender Inviting Organisation

Name

Water and Land Management Institute

Work Description

Providing Security Services at WALMI Campus, Dharwad for the period of one year during 2026-27

Tender Information

Tender ID

79758

Reference Number

WALMI/2026-27/SE0010

Tender Type

Open

Location

Director Water and Land Management Institute Dharwad

Source Website

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Documents Required

15 documents required · 15 mandatory

Technical Bid

RequiredCopy of address proof of registered office or branch office

RequiredCopy of duly filled Schedule B, Annexure I,II,III as mentioned in Tender Document

RequiredCopy of five years annual turnover i.e. 2021-22 to 2025-26 The minimum 2 years turnover shall be 65.25 Lakhs Minimum

RequiredCopy of ISO Certificate

RequiredCopy of Permanent Account Number Card issued by the I.T. authorities in the name of the firm applying for tender / in the name of the Owner of the Firm

RequiredEPF Registration and Latest Clearance Certificate

RequiredESI Registration and Latest Clearance Certificate

RequiredExperience Certificate of satisfactorily providing security service with a period of not less than One year for Rs. 29.64 Lakh

RequiredGST Registration and Latest Clearance Certificate

RequiredLatest copy of Income Tax Returns filed

RequiredLatest paid Employee Profession Tax Certificate and Challans

RequiredLiquid assets and or availability of credit facilities of not less than Rs 17.78 Lakhs

RequiredNon Black List Certificate issued by Labor Department

RequiredPolice Department License to engage in the business of providing security service as per Private Security Agency Regulation Act 2005 and Private Security Agencies Karnataka Rules 2008

RequiredRegistration Certificate of Establishment Form C Issued by Labor Department

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

The intending bidders are advised to visit the campus/premises of work, before submitting their tender

Tenders from Joint ventures are not acceptable

The contractor who intends to get pre-qualified for taking up the above work under WALMI, Dharwad should submit through e-portal the details mentioned in the tender documents. The information furnished by the contractor meeting with the prequalification conditions SHOULD BE supported with relevant documents. EACH OF THE SAID DOCUMENT SHOULD BE DULY SIGNED BY THE contractor as a token of genuinity and truthfulness of the documents

Each of the documents uploaded in the e-portal should be self-attested by the contractor or an authorized representative in case of firm /company

Self-attested copies of the documents of all details uploaded to the e-portal for pre qualification along with the EMD in original should be submitted to the Director, WALMI, Dharwad during tender evaluation if necessary

Tenders shall remain valid for a period not less than 90 days from the date of submission of tender

The Contractor/Agency should furnish the name of the individual /firm with address and telephone No with place of registration, year of incorporation etc

Work done certificate should be issued by competent authority and should be uploaded with color scan copy

The application made by the firm/company, shall be signed by a person holding the power of attorney, in which case a copy of power of attorney shall be submitted

All Contractors must obtain Employee Compensation Act (ECA) policy for the workers engaged under the works. WALMI, Dharwad will not be having any liabilities under the said Act provisions

The contactor/ authorized signatory should attach his/her scanned signature to the schedule-B before uploading the documents

If any of the dates mentioned above happened to be a general holiday, the next working day holds good

Conditional tenders will be rejected

The officer competent to accept the tender shall have the right to reject any or all the tenders without assigning any reason whatsoever

Contractor shall get the prior approval of the Assistant Director before employing personnel for Security service

The tender inviting authority reserve the right to omit the execution of any of the tendered items

The bidder should only submit / upload in KPPP portal platform genuine certificates/ documents, etc., that are as obtained from competent/ concerned authorities against each required eligible criteria. If any of the submitted / uploaded certificates / documents etc., found to be fake, after verification from issuing authority, then his / her EMD (Earnest Money Deposit) will be forfeited

Bids submitted by all bidders in the process of bid evaluation will be opened even if, the bidder withdraws from the bidding process by not submitting the original documents for verification or for any other reason and the prices quoted by them will be looked into to ascertain if there is collusion amongst the bidders to determine the competitiveness of the L1 price quoted by other bidders, as per the decision by the WALMI, Dharwad

The contractor should submit the Letter of Acceptance to the under signed office within the stipulated period as per the bid document failing which the tender shall be deemed as cancelled

This procurement is completely on outsourcing and temporary basis and shall not be deemed as permanent employment

All the Formats prescribed in the bid documents shall be complied in complete manner, in-complete tenders will not be accepted

Corrigendum/Addendum if any, will be published in the KPPP portal only

Typographical errors, if any, will not be the ground for any claims by the contractor

The Bidder shall ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date of bid submission

The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of e-Procurement portal due to internet connectivity issues and technical glitches

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection

The successful tenderer has to deposit an amount of Rs. 2.96 Lakhs as security deposit before execution of agreement in the Form of FD/FDR, or in any form mentioned in the KW Manual from scheduled bank drawn/Pledged in favor of The Director, WALMI, Dharwad

The Agency shall be the responsible for the safety of the staff deployed by them at work spot. WALMI will not be responsible for any accidental injury / death occurred to the staff deployed by the Agency

The amount put to tender is based on the List of Scheduled Employments Minimum Wages Fixed for the year 2023-24 Excluding Applicable GST and duties. The bidder shall quote the rates considering the above. However GST rates will be considered/effected during the evaluation/ tender agreement/during billing

The agency shall make payment to the staff on or before 7th of every month and should pay ESI, EPF and other applicable deductions to the staff with his own money and should claim the same on producing the paid bills

No extra payment will be made by WALMI upon staff working on Holiday and Emergency

The detailed tender notification can be had from the website https://kppp.karnataka.gov.in and linking to e-tender or in the office of the undersigned. Details can be had from the Office Phone No. 0836-2486680

Further information/ Clarifications can be had from the under signed during office hours on telephone no: 0836-2486680

In case of after completion of the tender period, if the service provided found satisfactory, WALMI reserves right to extend the service without extra tender premium/service charge and the agency should provide continued service up to further one year without claiming extra service charge

In case of death of contractor after execution of the agreement/ commencement of work, his legal heir of any eligible registered contractor and willing can execute and complete the work of the accepted tender rates irrespective of the cost of the work

If two or more bidders have quoted same lowest price to the work, the award of work will be done by lottery system and the date for which will be intimated to the bidders

The bidder must open a registered or branch office in Dharwad upon the award of the contract

Technical Criteria

Past Experience

Attested scanned copies of Following VALID Certificates shall be uploaded before submission of tender. Failure to produce any certificate / document listed will lead to non consideration of such tenders

Others -- Attested scanned copies of Following VALID Certificates

Registration Certificate of Establishment (Form C) Issued by Labor Department

Labour Certificate

EPF Registration and Latest Clearance Certificate

Valid EPF Certificate

ESI Registration and Latest Clearance Certificate

Valid ESI certificate

GST Registration and Latest Clearance Certificate

GST Registration

Non Black List Certificate issued by Labor Department

Labour Certificate

Latest paid Employee Profession Tax Certificate and Challans

Others -- Profession Tax Certificate

Copy of Permanent Account Number Card issued by the I.T. authorities in the name of the firm applying for tender / in the name of the Owner of the Firm

ITR Filed Copy (Mentioning PAN)

Latest copy of Income Tax Returns filed

ITR Filed Copy (Mentioning PAN)

Copy of address proof of registered office or branch office

Others -- address proof of registered office

Copy of five years annual turnover (i.e. 2021-22 to 2025-26). The minimum 2 years turnover shall be 65.25 Lakhs (Minimum)

Audited CA Certificate of Annual Turnover

Police Department License to engage in the business of providing security service as per Private Security Agency Regulation Act 2005 and Private Security Agencies (Karnataka) Rules 2008., The License should be in Currency

Others -- Police Department License to engage in the business

Experience Certificate of satisfactorily providing security service with a period of not less than One year for Rs. 29.64 Lakh

Audited CA Certificate of Annual Turnover

Liquid assets and / or availability of credit facilities of not less than Rs 17.78 Lakhs (30% of amount put to tender) (Credit lines / letter of credit / certificates from Scheduled / Nationalized banks for meeting the fund requirement etc)

Line of Credit

Copy of duly filled Schedule B, Annexure I,II,III as mentioned in Tender Document

Others -- Annexure

Others

Copy of ISO Certificate

Others -- Copy of ISO Certificate

Fee & Financial Details

Tender Fee Amount

₹1,260

EMD Fee Amount

₹1.2 L

Important Dates

Last Activity

2 Jun 2026

Published

2 Jun 2026

Bid Opening

18 Jun 2026

Download Ends

16 Jun 2026

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Security Service

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Scurity service to walmi Dharwad

Documents

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NIT Documents

Security T4 DTS 2026-27.doc

Tender Document • 1.05 MB

Security Services.pdf

Others - Tender Notification • 2.29 MB

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Providing Security Services at WALMI Campus, Dharwad for the period of one year during 2026-27

Market Intelligence

Tender Inviting Organisation

Work Description

Tender Information

Documents Required

Eligibility Criteria

Technical Criteria

Fee & Financial Details

Important Dates

BOQ Preview

Documents

NIT Documents

Ready to Participate?