Supply of Various Books for Library Building At. Nani Tambadi Ta. Nanapondha Dist. Valsad under DGVCL CSR Initiative 2025-26

ADDL. CHIEF ENGINEER (P)

DAKSHIN GUJARAT VIJ COMPANY LIMITED

“URJA SADAN”, CORPORATE OFFICE, NEAR KAPODARA CHAR RASTA,

NANA VARACHHA ROAD, SURAT – 395

DAKSHIN GUJARAT VIJ COMPANY LIMITED

GENERAL INSTRUCTIONS TO THE TENDERERS

Online percentage rate tenders are hereby invited for “Supply of Various

Books for Library Building At. Nani Tambadi Ta. Nanapondha Dist.

Valsad under DGVCL CSR Initiative 2025-26” - under CSR initiative 2025-

26 (herein after referred to as DGVCL). The project is located at Valsad District in

the state of Gujarat.

1. The material shall be supplied according to the enclosed General Conditions and

other conditions by the DGVCL.

2. Tenders must be uploaded online in the enclosed schedule of materials &

quantities. Those received in any other form will not be accepted. They should be

accompanied by a covering letter in which the bidder should give all information

as called for in the specifications & any other point which he would like to be

considered along with the tender.

3. Document with bid submission

 Bidder has to upload scanned copies of original (Notarized/ Self Attested copies

of original- as specified in tender document) documents in online electronic

forms only (e-tendering) in scheduled time with bid and no physical documents

will be considered.

 It shall be sole responsibility of the bidder that the uploaded scanned documents

(in PDF form) remain legible and should not be password protected.

[A] Online Preliminary stage (This is mandatory): -

(i) Original Receipt of Payment of Tender fee/EMD amount through

RTGS/NEFT/Online, shall have to be uploaded online in electronic form in

preliminary stage.

(ii) GST Registration Certificate (Provisional Certificate is not allowed).

(iii) Cancel Cheque.

[B]Online Technical stage (This is mandatory): -

(i) Bidder have to submit self declaration on the their Letter Head regarding “No

Deviation in tender Terms & Condition”.

(ii) Scanned Copy of all the documents mentioned in Prequalification

Criteria duly sealed & signed of Bidder.

First the Preliminary Stage will be opened & only if the documents towards payment

of Tender fee & EMD are found in order as per tender requirements specified above,

then only the technical stage will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice

should invariably be paid by below mentioned way otherwise offer will be ignored out

rightly. (This is Mandatory).

 Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee

amount paid by RTGS or NEFT in that case receipt of payment transfer through

RTGS/NEFT must be uploaded in preliminary stage.

 Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash

counter of corporate office, DGVCL during working days between10:30 A.M. to

04:00 P.M. before the due date and time for submission of tender.Bidder must

be uploaded the scanned copy of Original money receipt of Tender fee paid in

preliminary stage.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL

decides to scrap/ cancel the tender, by one or another reason, in which bidders are

not responsible for cancellation/ scrap of tender, in such case tender fee without GST

may be refunded to bidder(s), at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration

certificate in preliminary stage compulsary.

5. EARNEST MONEY DEPOSIT (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way.

 Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid

by RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT

must be uploaded in preliminary stage. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch BHAGATALAO Branch

3 IFSC Code BARB0BHAGAT(5TH character is “zero”)

4 Name of Account GUVNL A C DAKSHIN GUJ VIJ CO LTD

Account No (Cash Credit

P.B. No.286, kanpith, bhagatav,Surat-

6 Branch Address

B) If during the tender validity period, i.e. 180 days ( from the date of

opening of technical bid), the tenderer withdraws his tender, the EMD shall

be forfeited and the tenderer may be disqualified from tendering for further

C) The EMD will be returned promptly to the unsuccessful tenderer. The EMD will

be returned to the successful tenderer after he furnishes the Security Deposit

for performance and duly enters into the contract. If he fails to furnish the SD

or to execute the contract for the materials supply offered to him, his EMD shall

be forfeited and the tenderer may be disqualified from tendering for further

*Bidders shall submit Technical Bid & Price Bid On-Line only and not in

NOTE: Attach cancel cheque for EMD return purpose.

6. SCOPE OF TENDER:

The bidder agency has to provide material as per Schedule-B. The bidder agency

has to strictly adhere to the quality of material. If the material supplied is not as

per the requirement then the bidder agency has to replace the material and

provide the same as per requirement. If the bidder fails to supply the material

then DGVCL may purchase the same from other agency at the risk and cost of the

7. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on

firm Price End Cost (with GST and Cess as applicable) basis unless otherwise

mentioned in the Tender documents.

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be

done accordingly. For the same, the Bidders have to give the detailed breakup of the

Prices quoted should be FIRM and on F.O.R. Destination basis However, the Tenderer

should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total Unit F.O.R.

Destination Prices and Total Unit End Cost with GST and Cess as applicable stating

the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges,

GST and Cess as applicable separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & self-certified Certificate from

Department. In the event of withdrawal/cessation of the Supplier from Composition

scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price

bid shall be final and any additional GST will have to be borne by the tenderer

himself. In no case additional amount towards GST or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess

as applicable for each item of Goods/Service. If not specifically mentioned then

COMPANY will have the option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B). The price bid submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all

their costs / calculations in the Price bid itself for each item and all sub-items if any.

This is a must. Cost components hidden / furnished elsewhere will not be considered

and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the

bidder intends to supply the goods / services, meaning thereby the bidder has to

supply the goods / services from the relevant declared / registered place of supply

9. GOODS AND SERVICE TAX (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual

delivery period. The amount of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to DGVCL or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is

claimed by you, it will be immediately passed on to the COMPANY, without making

any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate

of GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST act which be should be clearly indicated in the price bid.

Company may at its discretion consider such offer with presumption of highest

applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST and

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In

the event of withdrawal/cessation of the Supplier from Composition scheme during

the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount

towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to /

mentioned in acceptance of tender only and any deviation in the same shall not be

accepted. Further, any additional liability of GST (later on due to wrong mentioning of

GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in

the invoice shall be borne by the Supplier/Contractor. However, any refund received

by the supplier / contractor on account of GST charged from the company; such

refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid / short paid to the

government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

the provision of GUVNL’s statutory variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit

of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time.

10. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing

tax/cess subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to COMPANY’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

If the delivery is not made according to the instruction for the supply you will be

charged penalty at ½ % per week plus applicable taxes, if any on value of

undelivered material/stationery with max 10% plus applicable taxes, if any of the

order value. The part of the week will be treated as full week.

The contract is liable to be terminated if the if the material supplied is of inferior

Any technical questions, information and clarifications that may be required

pertaining to this

enquiry should be referred to the A.C.E. (P), DGVCL, Corporate Office, Nana

Varachha Road, Near Gajjar Petrol Pump, Kapodara char Rasta, Surat. DGVCL

Corporate office reserves the right to reject any OR all tenders without assigning any

reasons thereof.

12. TIME PERIOD:

The delivery of the materials against this tender shall be within Thirty (30) Days

from the date of issue of order. Delivery shall be made as per instructions for supply

of stipulated material. After the instruction/approval given, materials must be

supplied within 30 (Thirty) days at boys hostel library Library or as per

instruction given by EIC.

In case DGVCL finds that there is an attempt of cartel in the prices, DGVCL reserves

the right to consider or reject any or all the parties offer without assigning any

reason thereof.

The DGVCL reserve the right to reduce the tender quantity as per the requirement.

NOTE: Materials which are to be supplied bearing sticker logo / marking of DGVCL

shall be supplied only after approval of proof material by DGVCL.

If the supply is not received within the stipulated time, the DGVCL reverse the right

to cancel either the entire order or part therof without any firther notice.

13. SECURITY DEPOSIT:

Within 10 days of receipt of LOI/LOA from the DGVCL, the successful bidder, to

whom the materials is awarded, shall be required to furnish a security deposit for an

amount equal to 10% (Ten percent) of the total contract price towards successful

performance of the contract in accordance with the terms and conditions specified

therein. The amount will be paid in DD of any nationalized bank payable at Surat.

The security deposit amount will be returned to the bidder without any interest after

succesffully supplied of materials.

Cheques are not acceptable. Corporate Guarantee is not allowed.

14. PAYMENT TERMS:

Successful Bidder will submit bill to the Engineer-In-charge of the DGVCL at the end

of each month for materials suuplied as per contract. Bill will be checked by

Engineer-In-charge of DGVCL and processed for payment as per procedures of

DGVCL. Along with the invoice successful bidder has to submit supporting

documents as required by DGVCL along with dispatched slip of materils.

15. Bids are invited under a Single Stage – Two bid procedure. This will also

include the process of post-qualification of the bidders. Bidders are to submit

simultaneously, technical bid & Price Bid online only as per the given

schedule. Proposal including bidder’s data on his technical and financial

strengths along with experience profile to meet with post qualification criteria and

Bidder’s Technical proposals containing material manufacturing methods,

approach, construction programme etc will be submitted by the bidder online. The

Technical Proposal along with the data and information for qualification will be

opened first. The technical proposal along with qualification information will be

subjected to an evaluation process contained as a part of the tender document

and bidders those who found fit to qualify will be invited for opening of the price

bid. DGVCL as an employer reserves its absolute and unchallengeable right to

qualify or disqualify one or all bidders by following an objective and transparent

system. The technical stage containing the post qualification data and the

technical bid will be opened first online for post qualification of the bidders and

evaluation of their technical proposals and to determine the responsiveness of the

Price bids of only those contractors who are declared as substantial responsive to

the requirements of the bid documents will be opened only online for further

Qualification requirement specifying financial capacity, technical, minimum

acceptable levels with regards to bidders experience in relevant projects and

other relevant factors, such as work in hand, future commitments and litigation

history etc. will be evaluated first, and those qualifying the criteria will be

considered for further price evaluation. Technical proposal, which are not

substantially responsive will be rejected.

16. The price proposals will be opened online only as per the schedule,

after conclusion of the Technical Evaluation and Post Qualification

17. Any tender not bearing signature of the bidder & seal of the company on all the

documents accompanying the tender is liable to rejection. Further it is specifically

instructed that conditional tenders shall summarily be rejected.

18. The bidders shall note that no deviations from the technical specifications or

commercial conditions with this bid are acceptable & it will be presumed that the

bidder agrees entirely with the specifications & General terms &conditions of the

19. The tenders received after time and date specified in the tender notice, will not

be accepted. Once the offer submitted by the contractor before due date of

submission, the contractor will not be allowed to submit revised / additional /

modified / other even before due date. However, if the issue and receipt of tender

is extended by the DGVCL due to any reason, the contractor may submit the

revised offer before due date of submission, if he wish to submit.

20. The DGVCL reserves the right to accept any tender irrespective of

whether it is lowest or not or to reject all the tenders without assigning

any reasons there of. Tenders departing from the technical Specification or the

method of bidding in a radical manner may also be rejected.

21. On acceptance of the tender the name(s) of the accredited representative(s)

of the tenderer who would be responsible for taking instructions from the

Engineers of the DGVCL shall be communicated to the ADDL. CHIEF ENGINEER

(P), Dakshin Gujarat Vij Company Limited, Near Kapodra Char Rasta,

Nana Varachha Road, Surat. 395

22. “All royalties, toll tax, local tax, development charges and any other taxes

etc., in respect of this contract and also any statutory variation in future

towards above mentioned taxes & any other taxes if levied in future by statutory

authority applicable to the this contract shall be payable by the contractor and

DGVCL will not entertain any claim whatsoever in this respect.

23. This specification is intended as a general description of quality envisaged for

materials & workmanship & of the finished materials suuply. It is not intended to

cover minute details. The materials shall be provided in accordance with the best

modern practice & to the complete satisfaction of the DGVCL. Special techniques

approved by the DGVCL shall be used if & where found necessary without any

extra claim. This specification shall have precedence if any thing contrary to this is

stated elsewhere in the contract documents, the DGVCL’s decision shall be final &

binding to the contractor on any issue arising out of such discrepancies.

24. The price bid submitted online by bidders should be without any

deviation in commercial as well as in the technical specification of the

25. The successful contractor will have to sign an agreement as per the Dakshin

Gujarat Vij Company Limited’s rules on stamped paper & the necessary stamp

duty charges shall be borne by the contractor.

26. The contract or any part thereof shall not be subject to change without the

written permission of the ADDL. CHIEF ENGINEER (P), Dakshin Gujarat Vij

Company Limited, Near Kapodra Char Rasta, Nana Varachha Road,

Surat. 395 006 or his authorized representatives.

27. Tender shall remain open for acceptance for a period of 180 days from the

date of Technical bid opening & during this period no bidder shall be allowed to

withdraw his tender. Any such withdrawals, during the said period will entail

forfeiture of the earnest money deposited with the tender, and DGVCL will take

further action for “not dealing” with party etc.

28. Further information required, if any, can be had from the office of the ADDL.

CHIEF ENGINEER (P), Dakshin Gujarat Vij Company Limited, Near

Kapodra Char Rasta, Nana Varachha Road, Surat. 395 006 during working

hours. But it must be clearly understood that the tenders must be received

complete in every respects by the due date & time.

29. Bidders must quote firm price only, till completion of supply under contract, &

this is to be confirmed by bidder while submitting his offer.

30. ACCEPTANCE OR REJECTION OF BID

a) The DGVCL reserves the right to accept any tender irrespective of whether it is

lowest or not or to reject all the tenders without assigning any reasons thereof.

Tenders departing from the stipulated technical specifications, commercial

conditions or the method of bidding in a radical manner are liable to be rejected.

b) The bid is liable for rejection prima facie, if it is

 Without payment of EMD / Tender Fee.

 Not in prescribed form.

 Not bearing signature of the bidder & seal of the company on all the

documents accompanying the tender.

 Not confirming to specifications or conditional tender .

 Releted documents received after expiry of the due date & time.

 Received by telex or telegram or fax.

 submitted by bidders who are listed under declaration of ineligibility for

corrupt or fraudulent practices issued by DGVCL, Govt. of Gujarat or its

Public Sector under taking.

 Tender not fulfilling all the above conditions and those specified in the

documents attached or incomplete in any respect are liable to rejection.

Bidders are requested to submit price bid (Schedule – B) in on-line only. This is

mandatory. If price bid is submitted in physical form, same will not be opened /

considered and only on-line submitted price bid will be considered for evaluation.

The Price Bid must be submitted strictly as per Schedule – “B”. The time and date of

opening of the Price Bid is tentative & any change shall be put up on website. The

“TECHNICAL” and “PRICE” Bids shall contain adequate cross-reference wherever

necessary to ensure clear and proper co-relation of the two bids without ambiguities

whatsoever. Price Bid is to be submitted On Line only.

ADDL. CHIEF Engineer ( P)

I/We accept the above conditions.

Contractor’s Representative legible signature: ______________________

Seal of the company Date & place: ________

Pre-Qualification Criteria.

Tender NAME: - “Supply of Various Books for Library Building At. Nani

Tambadi Ta. Nanapondha Dist. Valsad under DGVCL CSR

Initiative 2025-26”

The tender documents consists of two separate online bids i.e. technical and price

bids. Bidders are requested to submit the technical bid online only with self attested

copy of the following credentials.

1. EMD & Tender fee with GST as described in the tender document.

2. The bidder must have Goods and Service Tax (GST) Registration(with active

status) & PAN Card and same shall be submitted along with the Tender only.

The tender of the bidder without GST Registration & PAN Card will not be

3. The contractor who have been blacklisted with GUVNL/ DGVCL/ MGVCL/

UGVCL / PGVCL/ GSECL/ GETCO shall not be considered. The contractor have

to provide undertaking on letter head regarding blacklist with GUVNL/

DGVCL/ MGVCL/ UGVCL / PGVCL/ GSECL/ GETCO/other appropriate Govt

dept./Govt PSU.

4. The average annual turnover during last 3 years, ending 31st March of the

previous financial year of the applicant should be at least 30% of estimated

cost. supplier should produce the Audited Balance sheet with profit and loss

account of last 3 Years certified by the CA.

5. Bidder must submit certificate in proof of experience to any Govt

department. Bidders must have supplied similar nature of workdone at any

reputed Government, semi government with copy of work order or completion

certificate attached during the last seven year with minimum order amount

50% of estimated cost.

6. Bidder have to submit self declaration regarding “No Deviation in tender

Terms & Condition”. The tender for the bidder without “No Deviation in tender

Terms & Condition” on the their Letter Head will not be considered.

7. Duly signed Technical Bid must be uploded online along with tender. The

tender for the bidder without Techncal Bid will not be considered.

8. Notarized authority letter to sign the tender document (if required).

The Bidders shall submit documentary evidences in support of all above

Qualification criteria, failing which the bid will be rejected.

The price bid of only those bidders shall be opened online, who are pre-

qualified in Technical bid based on Bid Evaluation Criteria mentioned

 The above documents will be analyzed and after satisfaction, the price bid will be

opened online. DGVCL may verify the documents, experience certificates with

authority who have issued such certificates / details.

 All above documents should be submitted in online only.

 Bidder should quote rates in figures & words.

 The bidder quoting rates in Schedule-B for the tender is deemed to have gone

through General Terms & conditions of the contract booklet and same shall be

treated as binding upon him. Lowest offer rate party has to bound upon.

Sign of Contractor ADDL. CHIEF

General Conditions

1. This order will be valid till the 30 days from issue of order.

2. The bidder must have GST registration submit the details of GST registration.

3. payment will be made by RTGS/NEFT after receipt of your bill with GST in

4. Rights are reserved with Company to cancel the order at any time without giving

any further notice if the materials is not found satisfactory.

5. Right is reserved to extend the time limit after expiry of order for further one

6. Income Tax/GST will be deducted as per rules if applicable.

7. All condition will be binding for suplly and Tender Booklet.

8. The tender must be submitted online on this form only and tenderer must sign

the Schedule, General Instructions and conditions of contract and letter of

undertaking and must return along with the tender; otherwise the tender is liable

for rejection. The tenderer must put his initial on each sheet of this tender for

having read the tender carefully.

9. E.M.D. will be forfeited by the Company in case the successful tenderer after his

acceptance of tenderer refuses to pay the prescribed S.D. or sign the contract

documents or un execute the contract or withdraw his offer during the validity

10. E.M.D. will be refunded to the unsuccessful tenderers after the acceptance of the

successful tender by the Competent Authority.

11. Rate are inclusive of all the operations stated in the attached terms and

conditions of the contract for the units specified in the schedule attached with the

tender may be quoted.

12. Any conditions attached in the tender by the tenderer will not be considered at

13. You shall have to submit the registration number as required under GST, Shop

and Establishment Act & registration of firm.

14. The tenderer is prohibited from making any additions or alteration in the

description of articles or unit of any conditions mentioned in the Schedule.

15. Any variation in the rates etc. will not be allowed on any ground such as mistake

misunderstanding etc. after the tender has been submitted.

16. In case of divergence between rates of figures and word, it will be ensured to

read the rates most favorable to the Company.

17. The rates must be stated for tender as shown in Schedule B and total amount of

17. The rates must be stated for tender as shown in Schedule B and total amount of

tender may also be stated in figures as well as in words, it is required to give the

total amount against the tender.

total amount against the tender.

18. The company does not bind itself to accept the lowest or any tender neither will

any reason be assigned for rejection or part of tender. The tenderer on his part

binds himself to accept any item or items selected from his offer in part on whole

at the option of the company.

19. All disputes or difference arising under out of or in connections with the contract

if concluded shall be subject to the exclusive jurisdiction the place from which the

acceptance of tender is issued is stipulated i.e. at Surat.

20. Any rates framed or instructions issued regarding contracts by the Company or

its representative after awarding the contract shall or part of this contract and

will be binding on the contractor.

21. The successful tenderer shall have to execute a stamped agreement in the

standard form the company and will have to sign the contract booklet viz.

“TENDER AND CONTRACT FOR SUPPLY’ at his own cost before commencing the

work. In case of partnership before commencing the work. In case of partnership

firm’s necessary partnership deed documents, records will have to be provided

for verifications, records will have to be provided for verification of authority to

sign the bill, measurements and enter into contract as well as correspondence

with the company, wherever required necessary power of attorney will have to

be reduced especially when the partnership deed is silent on the point of

authority to deal with the Board.

22. The payment will be made to the contractor by NEFT /RTGS on Bank account

subject to an advance stamped receipt being received on A/c. the payee.

23. The tenderer should quote the GST Registration Number as required.

24. The tenderer will have to execute an indemnity Bond on stamp paper of Rs.300/-

in prescribed format. The cost of stamp paper shall be borne by the contractor.

25. In case of failure on the part of the contractor in carryout the job as required, the

Company is at liberty without any further notices, reminder to contractor to set

the work of materials supply done on the account at his risk and cost and to

prefer the claim for the difference in expenditure and for all the expenses

whatsoever incurred in getting the unexecuted part of work completed, which the

Company is wholly authorized to recover from any money be adjusted from the

pending bills. Such expenses shall include 15% supervision charges.

26. The E.M.D. will be liable for forfeiture, if the tender is withdrawn before the

tender acceptance.

30.DELIVERY PERIOD:

The delivery of total allocated quantity of each tender item against this tender shall

be completed within 30(Thiry) Days in from the date of issue of order

The destinations for delivery shall be Surat location district in Gujarat.

All other terms and conditions of commercial terms and conditions will also be

Last cover page of the all book shall contain (sticker) logo as per below sample

(Size of logo= 10.00 cm X 5.00 cm)

CSR 2025-26 INITIATIVE BY

DAKSHIN GUJARAT VIJ COMPANY

Sign of Contractor ADDL.CHIEF ENGINEER

PROFORMA FOR EXCEPTION / DEVIATION STATEMENT

Name of Work : “ Supply of Various Books for Library Building At. Nani

Tambadi Ta. Nanapondha Dist. Valsad under DGVCL

CSR Initiative 2025-26”

Tender No : DGVCL/Corp/CSR/Library/Books/2025-26/306

Name of Bidder :

DGVCL expects the bidders to fully accept the terms and conditions of the tender document.

However, should the bidder have some exceptions / deviations to the terms and conditions of

tender document, the same should be indicated in this Proforma only. If the Proforma is left

blank, then it would be presumed that bidder has not taken any exception / deviation to the

terms and conditions of the tender document.

Clause Full Exceptions / Price effect Time effect for

No. Compliance Deviations for withdrawal withdrawal of

not agreed taken by the of the exception the exception /

bidder / deviation deviation

I /We certify that I/We have not taken any exception/deviation elsewhere in

the bid and if any then that should be ignored.

PLACE SEAL OF THE DATED SIGNATURE OF THE

DATE COMPANY BIDDER / TENDERER

Note : If the bidder has no exceptions or deviation to be mentioned then he

should write clearly “ No exception or deviation” on this proforma duly signed

and stamped and to be submitted in the unpriced bid positively.

AGREEMENT FORMATE

THIS AGREEMENT made on this Day of Date

M/s ____________________, having Registered Office at _____________

And represented by __________________ (herein after called “The Supplier”,

which expression where the context so requires or admits shall include his legal

heir, administrators, executors, assignees and legal representatives) of the ONE

DGVCL, having Registered Office at Urja Sadan, Kapodara, Surat and

represented by Chief Enginner(P) (here in after called “The Purchaser /

purchaser Company”, which expression where the context so requires or

admits shall include his administrators, executors, authorized person, assignees

and legal representatives) of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No

_______________________________ of the Purchaser company for supply of

________(Work name)____________ as specified and as per delivery

instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance

(LOA) issued vide No __________(LOA No)___________ dated ________ by

the Purchaser company at the accepted respective prices or rates mentioned

against the said items / materials.

AND WHEREAS THE PURCHASER Company has

tender of the Supplier for the supply for the total sum of Rs.

*including / excluding taxes upon the terms and subject to the conditions herein

mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written

and all of which said documents of the Schedule are deemed to form part of this

agreement and included in the

Expression “the Supply” wherever herein used, upon the terms and subject to

the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBYAGREED

AND DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set outin the

Tender Notice No. _______________________ as well as in the

form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No.

hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things

mentioned and described in this agreement or which are implied

therein or therefrom respectively or are reasonably necessary for

the in-time and in manner supplies as mentioned and subject to the

general / commercial terms & conditions and stipulations contained

in this agreement.

(3) In consideration of the due provision, executions, completion of

the Supply, as agreed to by the Supplier as aforesaid, the Purchaser

company hereby agrees to pay all the sums of money as and when

they become due and payable to the supplier under the provisions

of the agreement and such payment to be made at such times and

in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this

Agreement, the Supplier has deposited amount in

DD/BG/NEFT/RTGS of Rs. _____________/- with the Purchaser

Company towards performance guarantee of execution period i.e.

for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this

Agreement, the Purchaser Company may give a notice in writing to

rescind, determine and put to an end to the A/T without prejudice

to the right of the Purchaser company to claim damages for

antecedent breaches thereof on the partof the Supplier and also to

claim reasonable compensation / risk & cost purchase for the loss

occasioned by the Purchaser Company due to failure of the

Supplier to fulfill the Order as certified in writing by the Purchaser

for which Certificate shall be conclusive evidence of the amount of

suchcompensation payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any

part of the ordered quantity herein or therein mentioned in the LOA /

AT and may cancel the contract at any time after giving TWO MONTHS

NOTICE IN WRITINGwithout compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory

performance of the Supply during Guarantee / Warranty period

including for the quantity mentioned in the repeat order, if any as per

the terms & conditions of the LOA

(8) Any Notice in connection with the Supply including the Notice for

termination may be given by the Purchaser or any Authorized Officer

for the said purpose as per the Commercial Terms & Conditions of the

(9) If subject to the circumstances beyond control i.e. Force Majeure

conditions, the Supplier fails to deliver the materials, the same shall

be governed as per the Tender Documents.

(10) The agreed value, extent of supply, delivery dates, specifications, and

other relevant matters may be altered by mutual agreement as per the

policy of the purchaser Company and if so altered shall not be

deemed or construed to mean or apply to affect or alter other general

/ commercial terms & conditions of the agreement and the agreement

so altered or revised shall be and shall always be deemed to have been

adhered subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as

provided herein above:

Signature of Contractor Page 19 of

List of documents:

In witness whereof the parties hereto have set their hands andseals this

day, month and year first above written.

1. Signed, Sealed and delivered by :

For and on behalf of M/s. _ (Supplier) M/s.

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)For and

on behalf of (Purchaser),

In the presence of Name, Full Address & Signature:

Signature of Contractor Page 20 of