REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various Electrical Maintenance Works under the jurisdiction of SoUADTGA, Ekta Nagar.

 Estimated Cost: Rs. 28,41,303.00 (Including GST)

 Contract Period: 01 Year.

Statue of Unity Area Development and Tourism Governance

New Administrative Building, Ekta Nagar

Ta. Garudeshwar, Dist.Narmada-393151

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Section Title No.

1. BACKGROUND OF THE PROJECT

1.2 OBJECTIVES OF THIS RFP

1.4 BRIEF DESCRIPTION OF BIDDING PROCESS

2. INSTRUCTIONS TO BIDDERS

2.1 GENERAL TERMS OF BIDDING

2.2 ELIGIBILITY OF BIDDERS

2.4 COST OF BIDDING

2.5 SITE VISIT & VERIFICATION OF INFORMATION

2.6 RIGHT TO ACCEPT & REJECT BIDS

2.7 BIDDING DOCUMENTS

2.8 CLARIFICATIONS

2.9 AMENDMENT OF RFP

2.10 FORMAT & SIGNING OF BID

2.11 SEALING & MARKING OF BIDS

2.12 BID DUE DATE & TIME

2.14 CONTENTS OF THE BID

2.15 MODIFICATION / WITHDRAWAL OF BIDS

2.16 REJECTION OF BIDS

2.17 VALIDITY OF BIDS

2.18 CONFIDENTIALITY

2.19 CORRESPONDENCE WITH BIDDER

2.20 BID SECURITY

3. EVALUATION OF BIDS

3.1 OPENING & EVALUATION OF BIDS

3.2 TESTS OF RESPONSIVENESS

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

3.3 SELECTION OF BIDDER

3.4 CONTACTS DURING BID EVALUATION

4. FRAUD & CORRUPT PRACTICES

5. PRE-BID CONFERENCE

6. MISCELLANEOUS

7. NEGOTIATIONS

8. AWARD OF CONTRATCS

9.PAYMENT SCHEDULE

APPENDIX – I: FORMATS FOR TECHNICAL BID

APPENDIX – II: FORMAT FOR FINANCIAL BID

Schedule- B1 (Bill of Quantities)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Addendum As defined in Clause

Associate As defined in Clause 2.1.13

Authority As defined in Clause

Bank Guarantee As defined in Clause

Bid(s) The Technical Bid and Financial Bid to get her shall

be referred to as the Bid(s).

Bidder(s) Parties that submit their Bids for a particular Project

in accordance with this RFP and shall include the

Members of the Consortium. (This RFP is intended

for the single party / company / entity)

Bidding Documents As defined in Clause

Bid Due Date As defined in DATA SHEET

Bidding Process As defined in Clause1.4

Bid Security As defined in Clause

Companies Act Shall mean the Companies Act, 1956 and / or the

Companies Act, 2013. Provided that references to

any repealed provision contained in the Companies

Act, 1956 shall be read as references to the

corresponding provision contained in the

Conflict of Interest As defined in Clause 2.1.13

Crore Ten million(10,000,000)

Consortium As defined in Clause 2.2.3 (Not Applicable for RFP)

Financial Bid As defined in Financial Bid Format

Financial Capacity As defined in Clause 2.2.2

Joint Bidding Agreement As defined in Clause 2.2.3(Not Applicable for this

Lakh Hundred Thousand (1,00,000)

Lead Member As defined in Clause 2.2.3 (Not Applicable for this

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

LOA As defined in Clause 2.1.14

MEP Mechanical, Electrical, Plumbing Works

Member Member of a Consortium

Minimum Eligibility Criteria As defined in Clause 2.2.2

Minimum Technical Score As defined in Clause 2.2.2 (Not Applicable for this

Net Worth As defined in Clause 2.2.2

Project As defined in Clause

Qualified Bidder(s) As defined in Clause 1.6.3

Re. or R.S. or INR Indian Rupee

RFP REQUEST FOR PROPOSAL (RFP) For Selection

of an Agency for Deployment of Manpower for

Various Electrical Maintenance Works under the

jurisdiction of SoUADTGA, Ekta Nagar.

Selected Bidder As defined in Clause 3.3.3

Site and Layout As defined in Clause

Scheduled Bank As defined in Clause

Technical Bid Technical Document Submitted by Bidder

Technical Capacity As defined in Clause 2.2.2

Technical Score As defined in Clause 2.2.2 (Not Applicable for this

The words and expressions beginning with capital letters and defined in this document

shall, unless repugnant to the context, have the meaning a scribed thereto herein.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

The information contained in this Request for Proposal document (hereafter

referred as the “RFP”) or subsequently provided to Bidder(s), whether verbally or

in documentary or any other form by or on behalf of the Authority or any of its

employees or advisors, is provided to Bidder(s) on the terms and conditions set

out in this RFP and such other terms and conditions subject to which such

information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the

Authority to the prospective Bidder(s) or any other person. The purpose of this

RFP is to provide interested parties with information that may be useful to them

in submitting Bids pursuant to this RFP. This RFP includes statements, which

reflect various assumptions and assessments arrived at by the Authority in

relation to the Project. Such assumptions, assessments and statements do not

purport to contain all the information that each Bidder may require. This RFP

may not be appropriate for all persons, and it is not possible for the Authority, its

employees, or advisors to consider the investment objectives, financial situation

and particular needs of each party who read or uses this RFP. The assumptions,

assessments, statements, and information contained in the Bidding Documents

may not be complete, accurate, adequate, or correct. Each Bidder should,

therefore, conduct its own investigations and analysis and should check the

accuracy, adequacy, correctness, reliability and completeness of the

assumptions, assessments, statements, and information contained in this RFP

and obtains independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters,

some of which may depend upon interpretation of law. The information given is

not intended to be an exhaustive account of statutory requirements and should

not be regarded as a complete or authoritative statement of law. The Authority

accepts no responsibility for the accuracy or otherwise for any interpretation or

opinion on law expressed herein.

The Authority, its employees and advisors make no representation or warranty

and shall have no liability to any person, including any Bidder under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment

or otherwise for any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, completeness or reliability of the

RFP and any assessment, assumption, statement or information contained

therein or deemed to form part of this RFP or arising in any way for participation

in this Bid Stage.

The Authority also accepts no liability of any nature whether resulting from

negligence or otherwise howsoever caused arising from reliance of any Bidder

upon the statements contained in this RFP.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

The Authority may in its absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information, assessment

or assumptions contained in this RFP.

The issue of this RFP does not imply that the Authority is bound to select a

Bidder or to appoint the Selected Bidder for the Project and the Authority

reserves the right to reject all or any of the Bidders or Bids without assigning any

reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation

and submission of its Bid including but not limited to preparation, copying,

postage, delivery fees, expenses associated with any demonstrations or

presentations which may be required by the Authority, or any other costs

incurred in connection with or relating to its Bid. All such costs and expenses will

remain with the Bidder and the Authority shall not be liable in any manner

whatsoever for the same or for any other costs or other expenses incurred by a

Bidder in preparation or submission of the Bid, regardless of the conduct or

outcome of the Bidding Process.

The statements and explanations contained in this RFP are intended to provide a

better understanding to the Bidders about the subject matter of this RFP and

should not be construed or interpreted as limiting in any way or manner the

scope of work and obligations of the Selected Bidder set forth in the Contractor

the Authority’s rights to amend, alter, change, supplement or clarify the scope of

work or the Project, to be awarded pursuant to this RFP. Consequently, any

omissions, conflicts or contradictions in the Bidding Documents including this

RFP are to be noted, interpreted, and applied appropriately to give effect to this

intent, and no claims on that account shall be entertained by the Authority.

The Authority shall receive Bids pursuant to this RFP and other documents to be

provided by the Authority, as modified, altered, amended and clarified from time

to time by the Authority (collectively the “Bidding Documents”) All Bids shall be

prepared and submitted in accordance with such terms on or before the time on

the date specified in DATA SHEET for submission of Bids (the “Bid Due Date”).

The statements and explanations contained in this RFP are intended to provide a

better understanding to the Bidders about the subject matter of this RFP and

should not be construed or interpreted as limiting in any way or manner the

scope of work and obligations of the Selected Bidder set out in detail in the RFP

or the Authority’s rights to amend, alter, change, supplement or clarify the scope

of work or the Project, to be awarded pursuant to the Bidding Documents.

Consequently, any omissions, conflicts or contradictions in the Bidding

Documents including RFP are to be noted, interpreted, and applied appropriately

to give effect to this intent, and no claims on that account shall be entertained by

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

In this RFP, unless the context otherwise requires:

1. The singular includes the plural and vice versa, and any word or expression used in the singular

has the corresponding meaning used in the plural and vice versa.

2. Reference to any gender includes the other genders.

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Sub paragraph,

Annex, Exhibit, Attachment, Schedule, or Recital is a reference to a Clause, Sub-Clause,

Paragraph, Sub paragraph, Annex, Exhibit, Attachment, Schedule, or Recital of this RFP.

4. A reference to any agreement is a reference to that agreement and all annexes, attachments,

exhibits, schedules, appendices, and the like incorporated therein, as the same may be

amended, modified, supplemented, waived, varied, added to, substituted, replaced, renewed, or

extended, from time to time, in accordance with the terms thereof.

5. The terms "include" and "including" shall be deemed to be followed by the word "without

limitation", whether so followed, or mentioned in this RFP.

6. A reference to a "writing" or "written" includes printing, typing, lithography and other means of

reproducing words in a visible form.

7. Any date or period outlined in this RFP shall be such date or period as may be extended by the

Authority, in its absolute discretion.

8. A reference to "month" shall mean a calendar month, a reference to "week" shall mean a calendar

week and a reference to "day" shall mean a calendar day, unless otherwise specified.

9. The terms "hereof', "herein", "hereto", "hereunder" or similar expressions used in this RFP mean

and refer to this RFP and not to any Article, Clause or Section of this RFP.

10. The terms "Article", "Clause", "Paragraph" and "Schedule" mean and refer to the Article, Clause,

Paragraph and Schedule of this RFP so specified.

11. The words "other” or otherwise and "whatsoever" shall not be construed ejusdem generis or be

construed as any limitation upon the generality of any preceding words or matters specifically

12. In the case of any conflict, discrepancy, or repugnancy between the provisions of the RFP and

the provisions of the Agreement or any other documents, provisions of the Agreement shall

prevail over and supersede the provisions of other documents.

13. In the event of any disagreement or dispute between the Authority and a Bidder regarding the

materiality or reasonability of any matter including any event, occurrence, circumstance,

change, fact, information, document, authorization, proceeding, act, omission, claims, breach,

default or otherwise, the opinion of the Authority as to the materiality or reasonability of any of

the foregoing shall be final and binding on the Bidder.

14. The descriptive headings of Articles and Sections are inserted solely for convenience of

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

reference and are not intended as complete or accurate descriptions of content thereof and

shall not be used to interpret the provisions of the Agreement.

15. Words and abbreviations, which have well-known technical or trade/commercial meanings are

used in this RFP in accordance with such meanings; and

16. References to any law shall include references to such law as it may, after the date of this RFP,

from time to time be amended, supplemented, or re-enacted.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Name of the project REQUEST FOR PROPOSAL (RFP) For Selection of an

Agency for Deployment of Manpower for Various

Electrical Maintenance Works under the jurisdiction of

SoUADTGA, Ekta Nagar.

RFP issued by Statue of Unity Area Development and Tourism

Governance Authority (SoUADTGA). The tender can be

downloaded from N-procure portal i.e.

https://tender.nprocure.com/

Procurement stages One Stage

Cost of Tender Documents Rs.2500+18%GST= Rs.2950 in form of DD.

Bid Security (Rs.85,000) in the form of BG OR FD OR DD.

Date of issue of RFP 22/08/2026.

Site visit and Pre-bid Site visit is scheduled at 12:30 PM on 25/08/2026

meeting / webinar which will be followed by pre-bid meeting/webinar at

following address:

Pre-Bid Meeting Time: 15:00 Hours on 25/08/2026.The

Pre-Bid meeting would be held at Room No.322, New

Administrative Building ,Ekta Nagar, Ta. Garudeshwar,

Dist. Narmada -

Last date and time of Online N procure Submission: 05/09/2026 till 18:00 Hours

Submission of bids–Online

(Technical and Financial

Last date and time of Physical Submission: 10/09/2026 till 18:00 Hours

Physical Submission of bids Physical hard copy submission at:

(Technical Bid Only) Executive Engineer, Mechanical and Electrical

Division, Statue of Unity Area Development and

Tourism Governance Authority, New Administrative

Building, Ekta Nagar Ta. Garudeshwar, Dist. Narmada-

393151 Gujarat, India.

Opening of Physical Bids. 10/09/2026 at 18:00 Hours onwards (if possible)

Opening of Financial Bids. To be Announced Later

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

1. BACKGROUND OF THE PROJECT:

The Statue of Unity (SoU), dedicated to Sardar Vallabhbhai Patel, is one of India’s premier

tourism destinations, attracting millions of visitors annually from across the country and

abroad. The Statue of Unity Area and its surrounding attractions comprise a wide range of

tourism, hospitality, recreational, landscape, and public utility facilities supported by

extensive electrical infrastructure and systems.

The development of Ekta Nagar as an integrated world-class tourism destination has

resulted in the establishment of various attractions, gardens, public areas, visitor facilities,

administrative buildings, roads, parking areas, illumination systems, electrical installations,

and other allied infrastructure. These facilities require reliable and continuous electrical

services to ensure safe, efficient, and uninterrupted functioning, particularly considering the

high visitor footfall and extended operating hours.

The electrical infrastructure across various locations includes LT/HT electrical installations,

transformers, DG sets, electrical panels, distribution systems, cables, lighting

systems, façade and architectural lighting, garden and landscape lighting, street

lighting, illumination systems, pumps, motors, electrical equipment, control systems,

and other allied electrical installations. Regular preventive maintenance, corrective

maintenance, breakdown response, inspection, testing, and timely rectification of electrical

faults are essential for maintaining the operational reliability and safety of these facilities.

Considering the scale and diversity of electrical installations, it is imperative to have

adequate, technically qualified, and dedicated manpower deployed at various locations

for carrying out routine electrical maintenance and attending to breakdowns and emergency

requirements. The availability of trained manpower is particularly important during peak

visitor hours, holidays, festivals, special events, and other periods of high occupancy, when

uninterrupted operation of electrical systems is essential.

The proposed deployment of manpower shall support the Electrical Maintenance Division /

M&E Division in carrying out day-to-day electrical maintenance activities, preventive and

breakdown maintenance, fault identification and rectification, operation of electrical systems,

routine inspection, monitoring, and other related works at various locations under the

jurisdiction of the Statue of Unity Area Development and Tourism Governance Authority

(SoUADTGA), Ekta Nagar.

The manpower shall be deployed as per the requirement of the Authority and shall work

under the direction and supervision of the designated officers of the Authority. The agency

shall ensure that all deployed personnel possess the required technical qualifications,

experience, discipline, safety awareness, and competency to undertake the assigned

electrical maintenance works.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

In view of the above, and considering the continuous operational requirements, high

visitor footfall, safety of visitors and staff, reliability of electrical installations, and the

need for uninterrupted functioning of various attractions and facilities, it is proposed to

engage a technically competent and experienced agency for Deployment of Manpower for

Electrical Maintenance and Related Works at Various Locations.

The selected agency shall be responsible for providing suitable and qualified manpower and

ensuring their regular deployment, attendance, discipline, safety compliance, and

performance in accordance with the requirements and instructions of the Authority.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

1.2 Objectives of this RFP

The objective of this RFP is to engage a technically competent, experienced, and

professionally managed agency for the deployment of adequate, skilled, and qualified

manpower for electrical maintenance and related works at various locations under the

jurisdiction of the Statue of Unity Area Development and Tourism Governance Authority

(SoUADTGA), Ekta Nagar.

The purpose of the assignment is to:

 Ensure Reliable Electrical Maintenance

Provide adequate and technically qualified manpower for routine, preventive,

corrective, and breakdown maintenance of electrical installations and systems at

various locations to ensure their reliable and efficient operation.

 Ensure Continuous and Uninterrupted Electrical Services

Ensure timely availability of manpower for attending to electrical faults,

breakdowns, emergencies, and operational requirements, particularly during

visitor hours, weekends, holidays, festivals, and special events.

 Maintain Electrical Infrastructure and Installations

Ensure proper operation, inspection, monitoring, maintenance, and upkeep of

electrical installations including electrical panels, transformers, DG sets, LT/HT

systems, cables, lighting systems, pumps, motors, façade/architectural lighting,

garden lighting, street lighting, and other allied electrical systems, as assigned

by the Authority.

 Ensure Safety and Compliance

Carry out electrical maintenance activities in accordance with applicable electrical

safety standards, statutory requirements, fire and safety provisions, and

instructions issued by the Authority, while ensuring the safety of visitors, staff,

workers, and electrical installations.

 Optimize Maintenance Response and Minimize Downtime

Ensure prompt deployment of manpower and timely rectification of electrical faults to

minimize equipment downtime and service interruptions and maintain the

operational readiness of various attractions and facilities.

 Support Various Attractions and Facilities

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Provide manpower support for electrical maintenance at various tourism

attractions, gardens, public areas, buildings, roads, parking areas, utility

facilities, and other locations under the jurisdiction of SoUADTGA, as and when

 Ensure Skilled and Disciplined Manpower Deployment

Deploy personnel having the required technical qualification, experience,

competency, discipline, and safety awareness, with proper attendance,

supervision, and adherence to the working instructions of the Authority.

 Protect and Preserve Government Assets

Ensure proper handling, operation, and maintenance of electrical equipment and

installations so as to protect Government assets, prevent avoidable damage, and

enhance the useful life and reliability of the electrical infrastructure.

 Maintain SoUADTGA Standards

Ensure that all electrical maintenance and related activities are carried out in

accordance with the quality, safety, operational, and maintenance standards

prescribed by SoUADTGA and the instructions of the designated officers of the

1.3 Terms of Reference & Conditions

1.3.1 SCOPE OF WORK

The scope of this RFP covers the deployment of adequate, technically qualified, skilled,

experienced, and trained manpower for electrical maintenance and related works at

various locations under the jurisdiction of the Statue of Unity Area Development and

Tourism Governance Authority (SoUADTGA), Ekta Nagar.

The selected agency shall provide manpower as specified by the Authority and shall be

responsible for ensuring their regular deployment, attendance, discipline, safety, supervision,

and performance. The deployed manpower shall work under the overall direction and

supervision of the designated officers of SoUADTGA.

The scope shall include, but shall not be limited to, the following activities:

1. Deployment of Skilled Electrical Manpower:

The agency shall deploy suitable and qualified manpower such as Electricians, Wiremen,

Technicians, Helpers, Supervisors, and other electrical maintenance personnel as

required by the Authority.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

The manpower shall possess the required technical qualifications, experience, competency,

and statutory licences/certificates, wherever applicable.

2. Routine Electrical Maintenance:

The deployed manpower shall carry out routine inspection, operation, monitoring, servicing,

and maintenance of electrical installations and systems at various locations, including:

 LT/HT electrical installations and distribution systems.

 Electrical panels, MCCs, PCCs, DBs, SMDBs, control panels, etc.

 Transformers and associated electrical equipment.

 DG sets and associated electrical systems.

 Cables, cable trays, cable trenches, junction boxes, and terminations.

 Internal and external lighting systems.

 Street lighting and pathway lighting.

 Garden and landscape lighting.

 Façade, architectural, decorative, and attraction lighting.

 Electrical supply arrangements for tourism attractions and public facilities.

 Pumps, motors, starters, control systems, and allied electrical equipment.

 UPS systems, battery systems, and other electrical backup systems.

 Electrical installations in buildings, offices, visitor facilities, utility areas, parking areas,

gardens, and other locations as directed by the Authority.

3. Preventive Maintenance:

The agency shall assist the Authority in carrying out preventive maintenance of electrical

installations to minimize failures and breakdowns. Activities shall include:

 Regular inspection and checking of electrical installations.

 Checking of electrical connections, terminals, switches, breakers, contactors, relays,

and protective devices.

 Tightening of electrical connections wherever required.

 Checking of abnormal heating, noise, vibration, smell, or other indications of electrical

 Inspection of lighting fixtures, cables, switches, control panels, and related

 Cleaning and upkeep of electrical panels and equipment as required.

 Identification and reporting of potential defects before failure.

 Carrying out preventive maintenance as per the schedule/instructions issued by the

4. Breakdown and Emergency Maintenance:

The deployed manpower shall promptly attend to electrical breakdowns and emergency

complaints at various locations.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

The scope shall include:

 Immediate response to electrical complaints and breakdown calls.

 Fault identification and preliminary troubleshooting.

 Rectification of minor electrical faults.

 Replacement of defective electrical accessories, wherever instructed.

 Restoration of electrical supply after rectification.

 Assistance during major breakdowns and emergency restoration works.

 Maintaining adequate manpower during peak hours, holidays, festivals, special

events, and other important occasions as directed by the Authority.

5. Lighting Maintenance

The manpower shall undertake maintenance and operational support for various lighting

installations, including:

 Street lights.

 Garden and landscape lights.

 Pathway and pedestrian lighting.

 Architectural and façade lighting.

 Decorative and thematic lighting.

 Attraction lighting.

 Internal and external building lighting.

 LED fixtures, drivers, control gear, timers, contactors, sensors, and related

The agency shall assist in identifying non-functional lighting points and ensure timely

restoration as directed by the Authority.

6. Operation of Electrical Systems:

The deployed personnel shall operate electrical systems and equipment as per the

instructions of the Authority, including:

 Operation of electrical panels and distribution systems.

 Operation of DG sets and changeover systems, wherever assigned.

 Operation of pumps, motors, starters, and associated electrical systems.

 Monitoring of electrical supply and load conditions.

 Operation of lighting control systems and timers.

 Switching ON/OFF of electrical systems as per approved operating schedules.

7. Inspection and Monitoring

The manpower shall undertake regular rounds and inspections of assigned locations and

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

 Electrical faults and abnormalities.

 Non-functional lighting fixtures.

 Damaged cables or accessories.

 Loose or overheated connections.

 Tripping of breakers/protection devices.

 Abnormal operation of electrical equipment.

 Safety hazards and unsafe electrical conditions.

 Any other defect noticed during inspection.

8. Assistance in Testing and Commissioning:

The deployed manpower shall assist the Authority and authorized agencies during testing,

commissioning, shutdown, maintenance, repair, modification, installation, and trial

operation of electrical systems and equipment.

9. Shutdown and Restoration Activities:

Whenever electrical shutdowns are required for maintenance or other works, the manpower

shall assist in:

 Isolation of electrical supply.

 Safe switching and shutdown procedures.

 Providing necessary manpower during shutdown activities.

 Restoration of electrical supply after completion of work.

 Ensuring that equipment is safely restored to normal operation.

All such activities shall be carried out under the direction of the designated officer/authorized

10. Electrical Safety

The agency shall ensure that all deployed manpower strictly follows electrical safety

practices, including:

 Use of appropriate PPE.

 Safe isolation and switching procedures.

 Use of insulated tools and suitable equipment.

 Maintaining safe working distances.

 Proper barricading/signage wherever required.

 Compliance with applicable electrical safety rules and statutory requirements.

 Immediate reporting of unsafe conditions to the Authority.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

11. Complaint and Breakdown Response:

The agency shall maintain an effective system for receiving and attending to electrical

complaints. The manpower shall respond within the time prescribed by the Authority and

maintain records of:

 Date and time of complaint.

 Nature of fault.

 Action taken.

 Materials/spares used, if applicable.

 Time of restoration.

 Pending issues, if any.

12. Assistance for Special Events and Peak Visitor Periods:

Considering the high visitor footfall at Ekta Nagar, additional manpower may be required

 Weekends and public holidays.

 Festivals and vacation periods.

 Special events and VIP visits.

 Major tourism programmes.

 National and state-level events.

 Special illumination and celebration programmes.

The agency shall deploy manpower as directed by the Authority during such requirements

within the contractual scope.

13. Coordination with Authority and Other Agencies:

The deployed manpower shall coordinate with:

 Electrical/M&E Division of SoUADTGA.

 Other departments of SoUADTGA.

 Authorized contractors/agencies.

 Security and facility management teams.

 Other agencies engaged for operation and maintenance of attractions.

Such coordination shall be carried out as directed by the designated officers.

14. Tools, Equipment and Consumables:

The agency shall provide/manpower shall come equipped with the basic hand tools and

safety equipment required for carrying out routine electrical maintenance, as specified by

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Major materials, electrical spares, replacement equipment, and specialized testing

instruments, wherever required, shall be arranged/provided as per the terms and conditions

of the RFP and instructions of the Authority.

15. Documentation and Reporting:

The agency shall maintain proper records of manpower deployment and maintenance

activities, including:

 Daily attendance.

 Shift-wise manpower deployment.

 Daily maintenance activities.

 Breakdown reports.

 Preventive maintenance records.

 Complaint registers.

 Equipment inspection records.

 Material/spare consumption records, wherever applicable.

 Monthly performance reports.

 Any other records required by the Authority.

16. Housekeeping of Electrical Work Areas:

After completion of maintenance activities, the deployed manpower shall ensure that the

work area is left in a clean, safe, and orderly condition. Waste materials, damaged

accessories, cable pieces, packing materials, and other debris generated during the work

shall be properly collected and disposed of as directed by the Authority.

In addition, the deployed manpower shall carry out housekeeping and cleanliness

activities at other attractions/locations under SoUADTGA, as and when assigned by

the Authority from time to time. Such housekeeping activities shall include cleaning of the

work/operational areas, removal of waste and debris, maintaining cleanliness around

equipment and installations, and any other related housekeeping work as directed by the

Engineer-in-Charge/Authorized Representative of SoUADTGA.

17. Deployment Schedule and Working Hours:

The manpower shall be deployed as per the shift pattern, working hours, locations, and

manpower requirement specified by the Authority. The agency shall ensure adequate

replacement in case of absence, leave, sickness, or non-availability of any deployed

personnel so that the required manpower strength is maintained at all times.

18. Supervision and Discipline:

The agency shall ensure proper supervision and discipline of all deployed manpower. The

personnel shall:

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

 Report on time.

 Wear prescribed uniform/PPE, wherever applicable.

 Carry valid identification.

 Follow instructions of authorized officers.

 Maintain professional conduct.

 Not leave the assigned location without permission.

 Maintain confidentiality and security of Authority's installations and information.

19. Additional Electrical Maintenance Works

The Authority may assign other electrical maintenance and allied works of similar nature

at any location under its jurisdiction, as may be required from time to time. The deployed

manpower shall undertake such works within their competency and qualification under the

direction of the Authority.

20. General Responsibility of the Agency

The selected agency shall be responsible for ensuring that the manpower deployed under

this RFP remains qualified, competent, physically fit for the assigned duties, properly

trained, adequately supervised, and available throughout the contract period.

The agency shall comply with all applicable labour laws, statutory requirements, safety

provisions, minimum wage requirements, EPF/ESIC and other applicable regulations relating

to the deployed manpower.

The entire scope shall be executed with the objective of ensuring safe, reliable, efficient,

and uninterrupted operation of electrical installations and infrastructure at various

locations under SoUADTGA.

21. Penalty for Non-Performance:

 In case of short deployment/absence of manpower, deployment of unqualified

manpower, delay in attending breakdowns, poor maintenance, safety lapses, or

non-compliance with the instructions of the Authority, a penalty of ₹5,000/- per

day per instance shall be imposed.

 For continued non-compliance beyond 48 hours, the penalty shall continue until

satisfactory compliance/rectification.

 The Authority may arrange manpower or carry out the required work through a third

party at the risk and cost of the Contractor, recoverable from pending bills/security

 The maximum penalty shall be limited to 10% of the monthly contract value. Repeated

or continuous non-compliance for three consecutive months may result in further

action, including termination of the contract and/or forfeiture of Performance

Security, as per the RFP terms.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

1.3.2 Performance Security:

The selected bidder shall, within 15 (fifteen) days from the execution date of this O&M

Contract or LoA provided (whichever is earlier) provide the Authority with an

irrevocable and unconditional bank guarantee equivalent to 5% of the Contract

Value in the form specified in Annexure J ("Performance Security"). Until the

Performance Security is furnished and becomes effective, the Bid Security shall

remain in force. Upon the provision of the Performance Security, the Authority shall

release the Bid Security to the selected bidder. The selected bidder shall be

responsible for the submission of the performance security and signing of the

contract within 15 working days from the date of LoA Acceptance Day.

The term of the Performance Security shall be for the entire contract duration from the

day of Letter of Award. In case of the renewal of the Performance Security, the

selected bidder shall replace the existing performance security with the renewal of the

performance security. During the entire contract period, the authority must have the

5 % of the Contract Value of the performance security under this contract.

In the event of a default by the selected bidder during the Term, the Authority, without

prejudice to its other rights and remedies, shall have the right to encash and

appropriate relevant amounts from the Performance Security as damages for such

default. Following any partial encashment, the selected bidder must replenish the

Performance Security to its original amount within 30 (thirty) days. If the entire

Performance Security is appropriated, the selected bidder must provide a fresh

Performance Security within the stipulated period, failing which the Authority may

terminate this O&M Contract. Upon replenish mentor provision of a new Performance

Security, the selected bidder shall be granted an additional 90-day Cure Period to

remedy the default. If the default is not cured within this period, the Authority may

again en cash the Performance Security and proceeds with termination.

1.3.3 Compliance Report Submission

The selected bidder shall be responsible for submitting a compliance report for the

previous month during first week of every month, which shall include the following

i. Manpower Deployment: A report on the deployment of manpower,

including their attendance records and current designation.

ii. Operations and Maintenance Compliance: A track record demonstrating

compliance with the operations and maintenance duties.

iii. Financial Transparency: A transaction statement, including bank copies,

to ensure transparency in financial transactions.

iv. Other Financial Transactions: A detailed account statement of all other

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

financial transactions conducted by the bidder, under the full scope of the

1.3.4 Sub contracting for Partial or Full Scope of Work

Under this RFP, there is no provision for the partial or full subcontracting of the scope of

work by the selected bidder.

1.3.5 Taxes and Statutory Permission Responsibilities during Contract:

The selected bidder shall be solely responsible for all applicable taxes, duties, EPF,

ESIC, labour laws, insurance, licenses, registrations, and statutory compliances

related to the deployed manpower.

The bidder shall obtain and maintain all required permissions, licenses, and certificates

and undertake necessary liaison with concerned authorities.

Any non-compliance shall be the sole responsibility of the bidder and may attract penalty

and/or termination of the contract as per the RFP terms.

1.3.6 Termination of the Contract

a) By the authority: The AUTHORITY shall have the right to terminate this

agreement on any one or more of the following grounds:

 Subject to Force Majeure, the Selected Bidder fails to commence

commercial operation of the scheduled property within 15 (Fifteen days)

from the date of signing the Agreement.

 The scheduled property is used by the Selected Bidder for purposes

other than those specified in this Agreement.

 Subject to Force Majeure, the Selected Bidder fails to substantially

perform or comply with any commitment, agreement, covenant, term, or

condition of this Agreement.

 If the Selected Bidder fails to remedy any act of default as stipulated in

this Agreement within 30 (Thirty) days after receiving written notice of

default from the Authority.

 If any representation or warranty made by the Selected Bidder is

intentionally false or misleading in any material respect when made, and

such false or misleading representation or warranty either has a

material adverse effect on the Development or has resulted in an unfair

competitive advantage materially benefiting the Selected Bidder in the

offer selection process, considering the Selected Bidder 's response to

the offer in total.

b) By the Selected Bidder: The Selected bidder shall have right to terminate this

agreement with penalty of the encashment of the performance security

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

submitted by the bidder under following conditions:

 The selected bidder shall have the option to terminate the agreement at

any time before its expiry by providing clear written notice of 6 (Six)

months to the authority, intimating its intention to do so. However, the

selected bidder shall not be released from its obligations under this

agreement unless and until it restores the use of the entirety of the

property, makes payment of all sums payable to the authority under this

agreement,anddischargesallliabilitiesunderanyapplicableruleorlaw. The

selected bidder shall continue to fulfill its obligations and maintain

operation of the property until it is officially released from its obligations

by the authority.

 In the event that the recovery amount, damages to the property,

restoration costs, or misconduct by the selected bidder exceed the

performance security amount, the authority shall have the right to

recover the excess amount in full without any further obligations.

1.3.7 Force Majeure

Force Majeure under this O&M Contract shall mean any occurrence within India of

Non-Political Events, Indirect Political Events, or Political Events, that affects the

performance of obligations by the Party claiming Force Majeure (the “Affected Party”).

The event must:

 Be beyond the reasonable control of the Affected Party.

 Not be preventable or overcome by the Affected Party through due

diligence and adherence to Good Industry Practice.

 Have a Material Adverse Effect on the Affected Party.

a) Non-Political Event

1. Natural occurrences such as acts of God, epidemics, extreme

weather conditions, earthquakes, floods, volcanic eruptions,

chemical or radioactive contamination, and fires.

2. Strikes, boycotts, arson, or theft disrupting services for more than24

continuous hours and exceeding 7 days in an Accounting Year,

provided these do not involve the Service Provider or their

representatives.

3. Failures or delays by a Contractor caused by Non-Political Events,

excluding any compensation payable to the Service Provider.

4. Judgments or orders against the Service Provide run related to non-

compliance with laws, contracts, or the O&M Contract.

5. Events analogous to the above.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

b) Indirect Political Event

1. Acts of war, invasion, armed conflict, foreign enemy actions,

blockades, embargoes, riots, insurrections, terrorism, civil

commotion, or politically motivated sabotage.

2. Industry-wide or State-wide strikes or industrial actions lasting over

24 continuous hours and exceeding 7 days in an Accounting Year.

3. Failures or delays by a Contractor caused by Indirect Political

Events, excluding any compensation payable to the Service

4. Indirect Political Events causing Non-Political Events.

5. Events analogous to the above.

c) Political Event

1. Compulsory acquisition or expropriation of rights by a Government

Instrumentality.

2. Unlawful or unauthorized revocation, denial, or refusal to grant

renewals or approvals necessary for the Service Provider to perform

under the O&M Contract.

Upon the occurrence of a Force Majeure Event, the Affected Party shall immediately

notify the Authority, providing full particulars of the event. The notice must detail the

nature and extent of the Force Majeure Event, supported by evidence; the estimated

duration and the actual or probable impact on the Affected Party’s performance under

this O&M Contract; the measures being taken or proposed to mitigate the effects of the

event; and any other relevant information pertaining to the Affected Party’s claim.

As soon as reasonably practicable but not more than 48 (forty-eight) hours following

the date of commencement of any event of Force Majeure, an Affected Party shall

notify the other Party of the event of Force Majeure setting out, interalia, the following

in reasonable detail:

 The date of commencement of the event of Force Majeure.

 The nature and extent of the event of Force Majeure.

 The estimated Force Majeure Period,

 Reasonableproofofthenatureofsuchdelayorfailureanditsanticipatedeffect upon

the time for performance and the nature of and the extent to which, the

performance of any of its obligations under the Agreement is affected by the

 The measures which the Affected Party has taken or proposes to take to

alleviate/mitigate the impact of the Force Majeure and to resume the

performance of such of its obligations affected thereby.

 Any other relevant information concerning the Force Majeure and/or the rights

and obligations of the Parties under the Agreement.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

1.3.8 Jurisdiction and Dispute Resolution

In the event that the Parties are unable to agree in good faith about the occurrence or

existence of a Force Majeure Event, such Dispute shall be finally settled in

accordance with the Dispute Resolution Procedure; provided that the burden of proof

as to the occurrence or existence of such Force Majeure Event shall be upon the

Party claiming relief and/or excuse on account of such Force Majeure Event.

The parties to this agreement hereby expressly confer exclusive jurisdiction on the

courts of Rajpipla to entertain any proceedings arising out of or related to this

1.3.9 Handover of the Assets at the End of the Contract

All Movable/immovable property, including those upgraded by the selected bidder,

shall be handed over to the authority, free of cost, in an "as-is-where-it-is" condition

with all assets fully operational, with all working conditions, guarantee, warrantee

certificates and insurance, permissions, licenses and certificates.

The selected bidder indemnifies and holds the authority harmless from and again stall

liabilities, losses, claims, damages, costs, and expenses that may be incurred or

asserted against the authority, or any liability accrued by the selected bidder during

the period of this agreement.

1.4 Brief description of bidding Process

The Authority has adopted a single-stage two envelope process (the “Bidding

Process”) for identification of the Selected Bidder. All bidders (The “Bidder”, which

expression shall, unless repugnant to the context, shall simultaneously submit their

relevant qualification details for the purpose of meeting the Eligibility Criteria and

Technical and Financial Capacity; along with the Technical Document (defined later)

submission (all fore going submissions collectively referred to as the “Technical Bid”),

and The Financial Proposal shall be evaluated based on the Lowest Rate (L1)

offered by the bidder over and above the estimated rate, for the Deployment of

Manpower for various Electrical maintenance work under the jurisdiction of

SoUADTGA, Ekta Nagar.

1.4.1 Package One

In the first step, Technical Bids of all Bidders shall be evaluated to determine as to

whether they are responsive in terms of Clause 3.2 and whether they meet the

minimum eligibility criteria, and Technical and Financial Capacity as set forth in

Clause 2.2.2 of this RFP for undertaking the Project.

1.4.2 Package Two

In the next step, the Bidders meeting the Minimum Eligibility Criteria and the Financial

Capacity and Technical Capacity as set out in clause 2.2.2 here of, shall be eligible

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

for the opening of the financial bid opening under this RFP & O&M contract.

1.4.3 Qualified Bidders

Only those Bidders, who meet the minimum eligibility criteria, comply with all

submission requirements and prescribed forms outlined in the RFP, and have

submitted the requisite Bid Security and Tender Fee shall be deemed as “Qualified

The Financial Bids shall be opened only for those Qualified Bidders whose Technical

Bids are found responsive to the eligibility and qualification requirements specified in

1.4.4 Evaluation Method

The Financial Proposal shall be evaluated based on the Lowest Quoted Rates (L1)

Share, to the estimated rates.

1.4.5 Bid Security & Tender Fee

For the purposes of this RFP, Bidder is required to submit the non-refundable tender

fees of INR 2950 (Indian Rupes Two Thousand Nine Hundred and Fifty Only) in

the name of ‘SoUADTGA’ in the form of DD.

In terms of the RFP, a Bidder is required to deposit, along with its Bid, a bid security

equivalent to an amount of INR 85,000 (Indian Rupees Eighty Five Thousand only)

as the Bid Security (“Bid Security”).The Bid Security will be refundable, not later than

180 (One Eighty) days from the Bid Due Date except in the case of the Selected

Bidder whose Bid Security shall be retained till it has provided a Performance

Security under the Contract. The Bidders will have to provide Bid Security in the form

of a Bank Guarantee format set out in Annexure E OR DD or FD in Favor of

“SoUADTGA” payable at Ekta Nagar acceptable to the Authority, and the validity

period of the Bank Guarantee, shall not be less than180 (One Eighty) days from the

Bid Due Date, and maybe extended as may be mutually agreed between the

Authority and the Bidder from time to time. The Bid shall be summarily rejected if it is

not accompanied by the Bid Security. The original copy of the Demand Draft shall be

submitted along with the Enclosures of Proposal and the scanned copy of the DD

shall be uploaded along with the Technical Proposal on the n-Procure Portal.

1.4.6 Bid Query

The Bidders are requested to compulsory examine the proposed Sites and to

carryout, at their cost, such studies as maybe required for submitting their respective

Bids for award of the Project and for providing required services and carrying out

obligations, in accordance with the terms and conditions of this RFP and Contract.

Any queries or request for additional information concerning this RFP shall be

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

submitted in writing e-mail to the officer designated in the Data Sheet.

The pre-bid queries should be submitted in the format specified below to be

considered for response and they should be submitted in MS-Excel format. Pre-bid

queries not submitted in the prescribed format may not be responded to.

Text Clarification sought

S.N. Page No. provided in with justification if any

It is preferred that the queries should be sent to the Authority at least 2(two) business

days before the scheduled pre-bid conference. The formal email communication shall

clearly bear the following identification/ title:

Queries/Request for Additional Information:

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Comprehensive

Operations and Maintenance of the “Deployment of Manpower for various Electrical

maintenance work under the jurisdiction of SoUADTGA, Ekta Nagar”.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2. INSTRUCTIONS TO BIDDERS

2.1 General terms of Bidding

2.1.1 No Bidder shall submit more than 1(one) Bid for the Project.

2.1.2 Intentionally left Blank

2.1.3 The Bidding Documents can be downloaded from procure website (“n-Procure

Executive Engineer,

Mechanical and Electrical Division,

Statue of Unity Area Development and Tourism Governance Authority

RoomNo.322, New Administrative Building, Ekta Nagar, Ta .Garudeshwar,

Dist.Narmada-393151Gujarat, India

Krunal M Patel, EE, Mo.8799696132,

Email:[email protected]

For avoidance of doubt, it is clarified that the Bid shall be submitted on or before the

Bid Due Date and time as per DATA SHEET. The Bidder shall deposit a non-

refundable tender document fee of INR 2950 (the “Tender Document Fee”) towards

purchase of the RFP. The Document Fee shall be in the form of a demand draft

issued by a Scheduled Bank in India, in favor of “SoUADTGA” payable at Ekta Nagar.

No exemption from payment of Document Fee AND Bid Security is permitted.

2.1.4 Notwithstanding anything to the contrary contained in this RFP, the detailed

terms specified in the scope of work shall have an overriding effect; provided,

however, that any conditions or obligations imposed on the Bidder hereunder shall

continue to have effect in addition to its obligations under the O&M Contract.

2.1.5 The Bid shall be furnished as per formats provided in Appendix-I of this RFP.

The Bid shall include the following: (As Applicable)

ANNEXURE A : Letter Comprising the Bid

ANNEXURE B : General Information of Bidder & Statement of Capacity

ANNEXURE C : Power of Attorney for Signing of Bid

ANNEXURE D : Power of Attorney for Lead Member of Consortium

ANNEXURE E : Bid Security(Bank Guarantee)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

ANNEXURE F : Joint Bidding Agreement

ANNEXURE G : Technical Capacity of Bidder

ANNEXURE H : Financial Capacity of Bidder

ANNEXURE I : Bid Checklist

2.1.6 The Financial Bid shall be submitted on the n-Procure Portal as per the format

specified therein. The format provided at Appendix-II is for illustrative purposes

only. The Financial Proposal (the “Financial Bid”) shall clearly indicate the amount

quoted by the bidder (above/below) on estimated cost of the RFP, in both figures

and words, in percentage value, and signed by the Applicant’s Authorized

Representative.

In the event of any difference between figures and words, the percentage indicated

in words shall prevail.

2.1.7 The Bidder shall deposit a Bid Security in accordance with the provisions of

this RFP. The Bidder has to provide the Bid Security in the form of a Bank

Guarantee as per format set forth in Annexure-E of Appendix-I or in the form of DD,

acceptable to the Authority.

2.1.8 The validity period of the Bank Guarantee shall not be less than 180 (One

Eighty) days from the Bid Due Date and maybe extended as may be mutually

agreed between the Authority and Bidder from time to time. The Bid shall be

summarily rejected if it is not accompanied by the Bid Security. The Bid Security

shall be refundable not later than 180 (One Eighty) days from the Bid Due Date

except in the case of the Selected Bidder (s)whose Bid Security shall be retained till

it has provided a Performance Security.

2.1.9 The Bidder should submit a Power of Attorney as per the format set forth in

Annexure C of Appendix-I, authorizing the signatory of the Bid to commit the Bidder.

2.1.10 Any condition or qualification or any other stipulation contained in the Bid shall

render the Bid liable to rejection as a non-responsive Bid.

2.1.11 All communications in relation to or concerning the Bidding Documents and

the Bid shall be in English language.

2.1.12 The Bidding Documents including this RFP and all attached documents are

and shall remain the property of the Authority and are transmitted to the Bidders

solely for the purpose of preparation and the submission of a Bid in accordance

herewith. The provisions of this Clause 2.1.12 shall also apply to Bids and all other

documents submitted by the Bidders, and the Authority will not return any bid, or any

information provided along therewith. All the submitted documents including presentation,

concepts and technical information shall be reserved with the authority and no honorarium /

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

traveling and survey cost/additional fees/stationary materials/shall be returned to the

bidders. All the additional fees / cost / charges shall be borne by the bidders.

2.1.13 A Bidder shall not have a conflict of interest, as more specifically described

below (the “Conflict of Interest”) that affects the Bidding Process. Any Bidder

found to have a Conflict of Interest shall be disqualified. In the event of

disqualification, the Authority shall forfeit and appropriate the Bid Security or

Performance Security, as the case may be. The Bidder acknowledges and agrees

such forfeiture and appropriation of the Bid Security or Performance Security (as the

case maybe) is reasonable and represents the mutually agreed genuine pre-

estimated loss and damages likely to be suffered and incurred by the Authority and

not by way of penalty for, inter alia, the time, cost, and effort of the Authority,

including consideration of such Bidder’s proposal (“Damages”). The Bidder

acknowledges and agrees that such forfeiture and appropriation of the Bid Security

or Performance Security (as the case may be) is without prejudice to any other right

or remedy that may be available to the Authority hereunder or otherwise.

Without limiting the generality of the above, a Bidder shall be considered to

have a Conflict of Interest that affects the Bidding Process, if:

i) The Bidder, its Member or Associate (or any constituent thereof) and

any other Bidder, its Member or Associate (or any constituent thereof)

have common controlling shareholders or other ownership interest;

provided that this disqualification shall not apply in cases where the

director indirect shareholding of a Bidder, its Member or an Associate

thereof or any shareholder thereof having a shareholding is more than

25% (twenty five percent)of the paid up and subscribed share capital of

such Bidder, Member or Associate, as the case may be, in the other

Bidder(s), its Member or Associate is not more than 25% (twenty five

per cent)of the paid up and subscribed equity share capital thereof;

provided further that this disqualification shall not apply to any

ownership by a bank, insurance company, pension fund or a public

financial institution referred to in section 2 (72) of the Companies Act,

2013. For the purposes of this Clause 2.1.13, indirect shareholding held

through one or more intermediate persons shall be computed as

follows: (aa) where any intermediary is controlled by a person through

management control or otherwise, the entire shareholding held by such

controlled intermediary in any other person (the “Subject Person”) shall

be taken into account for computing the share holding of such

controlling person in the Subject Person; and (bb) subject always to

sub-clause(aa) above ,where a

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

person does not exercise control over an intermediary, which has

shareholding in the Subject Person, the computation of indirect

shareholding of such person in the Subject Person shall be undertaken

on a proportionate basis; provided, however, that no such share holding

shall be reckoned under this sub-clause (bb) if the share holding of such

person in the intermediary is less than 26% (twenty six per cent) of the

subscribed and paid up equity shareholding of such intermediary; or

ii) A constituent of such Bidder is also a constituent of another Bidder; or

iii) such Bidder, its Member or any Associate thereof receives or has

received any direct or indirect subsidy, grant, concessional loan or

subordinated debt from any other Bidder, its Member or Associate, or

has provided any such subsidy, grant, concessional loan or

subordinated debt to any other Bidder, its Member or Associate; or

iv) such Bidder has the same legal representative for purposes of this Bid

as any other Bidder; or

v) such Bidder or any Associate thereof has a relationship with another

Bidder or any Associate thereof, directly or through common third

parties, that puts them in a position to have access to each other’s

information about, or to influence the Bid of either or each of the other

vi) Such Bidder has participated as a consultant or sub-consultant to the

Authority in the preparation of any documents, design, or technical

specifications of the Project.

For the purposes of this RFP, Joint Bidding or Consortium is not Allowed.

Associate means, in relation to the Bidder, a person who controls, is controlled by, or

is under common control with such Bidder/Consortium Member (the “Associate”). The

expression “control” means, with respect to a person which is a company or

corporation, the ownership, directly or indirectly, of more than 50% (fifty per cent) of

the voting share capital of such person, and with respect to a person which is not a

company or corporation, the power to direct the management and policies of such

person, whether by operation of law.

2.1.14 Any award of the Project shall be subject to the terms of Bidding Documents.

A Bidder shall be liable for disqualification and forfeiture of Bid Security if any legal,

financial or technical adviser of the Authority in relation to the Project is engaged by

the Bidder, its Members or any Associate thereof, as the case may be, in any manner

for matters related to or incident alto such Project during the Bidding Process or

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

subsequent to the (i) issue of the LOA or (ii) execution of the Contract. In the event

any such adviser is engaged by the Selected Bidder or Service Provider, as the case

maybe, after issue of the LOA or execution of the Contract for matters related or

incidental to the Project, then notwithstanding anything to the contrary contained

herein or in the LOA or the Contract and without prejudice to any other right or remedy

of the Authority, including the forfeiture and appropriation of the Bid Security or

Performance Security, as the case may be, which the Authority may have there under

or otherwise, the LOA or the Contract, as the case may be, shall be liable to be

terminated without the Authority being liable in any manner whatsoever to the

Selected Bidder or Service Provider for the same. For the avoidance of doubt, this

disqualification shall not apply where such adviser was engaged by the Bidder, its

Member or Associate in the past but its assignment expired or was terminated prior to

the Bid Due Date. Nor will this disqualification apply where such adviser is engaged

after a period of 3 (three) years from the date of completion of the Project Term.

2.2 Eligibility of Bidders

2.2.1 Determining the eligibility of Bidders

For their technical qualification here under, the following shall apply:

i) The Bidder for qualification shall be on a Sole bidder. No joint bidding

and / or consortium are allowed for this project. The term Bidder used

herein would apply to a single entity.

ii) A Bidder may be a company registered in India under the Companies Act

or incorporated outside India under relevant laws of incorporation under

country of its origin, or a society registered under Society Registration Act,

1860 or a registered trust under Indian Trusts Act, 1882 or any other law

for registration of public trusts in India or a firm incorporated under relevant

Acts/laws either outside or within India or any combination of the above

The bidder shall submit incorporation documents in support along with the

technical proposal.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2.2.2 Pre-Qualification Criteria

Eligibility Requirements, Technical and Financial Capacity and Minimum Technical

Marks required to be scored by Bidder.

Pre-Qualification Criteria

Sr. Criteria Documentary Evidence

1. The bidder shall demonstrate minimum 5 In corporation certificate of the

years of establishment of the firm. firm.

1) Business Registration

2. The Minimum Average Annual Turnover Financial Capacity of the Bidder

of the bidder from the last three financial (Balance Sheet, Profit & Loss

years, up to the financial year ending Statement and ITR (Income Tax

2025-26, should be INR 57.00 Lakh Return) from the three financial

(Rupees Fifty Seven Lakh only). years up to FY 2025-2026.

CA certificate indicating Minimum

A Positive Net Worth as on March 31, Average Annual Turnover for last

2026, of the business / organization. three financial years needs to be

Submitted along with Positive

Net Worth of the Business /

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

3. The bidder should have experience of at Work order, agreement, and work

least one work of Operation & completion certificate of

Maintenance (O&M) with manpower/ operations contract/license

CAMC with manpower/ manpower Agreement.

deployment for electrical maintenance

works in India, for Government / Semi- In this case of government

Government / PSU completed or projects, a completion certificate

substantially executed during the last 3 Issued by the principal employer

years, with a value of at least 80% of the or Their authorized person not

Bid Value. below The rank of EE.

The bidder should have experience of at

least Two works of Operation &

Maintenance (O&M) with manpower/

CAMC with manpower/ manpower

deployment for electrical maintenance

works in India, for Government / Semi-

Government/PSU completed or

substantially executed during the last

years, with a value of at least 50% of the

The bidder should have experience of at

least Three works of Operation &

Maintenance (O&M) with manpower/

CAMC with manpower/ manpower

deployment for electrical maintenance

works in India, for Government / Semi-

Government/PSU completed or

substantially executed during the last

years, with a value of at least 40% of the

4. The bidder shall provide the following A Copy of the Following

details: 1) Pan Card

1) Pan Number 2) GST Registration Certificate

All Bidders who have qualified in the Pre-Qualification Round and submitted all

required documents in the prescribed RFP format, along with the BID Security

and Tender Fees, shall be directly eligible for the opening of the Financial Bid.

All such eligible bidders will be notified about the financial bid opening in

accordance with the terms outlined herein.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2.2.3 Consortium

This clause is not applicable to this RFP. Any type of Consortium bids is not

2.2.4 Black-listed/barred

Any entity which has been barred by the Central/ State Government, or any other

government institution in India, for any reason, from participating in any project, and

the bar subsists as on the date of the Bid, would not be eligible to submit the Bid.

2.2.5 Audited Statements

The Bid must be accompanied by the audited annual reports of the Bidder for the

latest financial year preceding the Bid Due Date. The Bidder shall enclose in its Bid,

as per the format set forth in Annexure H of RFP Document, complete with its

Annexes, the certificate(s) from its statutory auditors specifying the Net Worth of the

Bidder at the close of the financial year preceding the Bid Due Date and also

specifying that the methodology adopted for calculating such Net Worth conforms to

the provisions of Clause 2.2.2. In case the annual accounts for the latest financial

year are not audited and therefore the Bidder cannot make it available, the Bidder

shall give an undertaking to this effect and the statutory auditor shall certify the

same. In such a case, the Bidder shall provide the audited financial statements for

the financial year proceeding the latest financial year for which the audited annual

report is not being provided.

2.2.6 No alteration/Changes in the bid

No change in the composition of the submitted bids is allowed subsequent to the

submission of the Bid during the Bidding Process or incase of the Selected Bidder

during the Term of the Project, otherwise the bid shall be disqualified and Bid Security

or Performance Security or Performance Guarantee as the case may be forfeited. For

any other form of Bidder, than those specified under Clause 2.2, appropriate

calculation methods shall be defined by the Authority prior to commencement of

evaluation of Technical and Financial Capacity.

2.3 Intentionally left blank

2.4 Cost of Bidding

The Bidders shall be responsible for all of the costs associated with the preparation of

their Bids and their participation in the Bidding Process. The Authority will not be

responsible or in any way liable for such costs, regardless of the conduct or outcome

of the Bidding Process.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2.5 Sites visit and verification of information

Bidders to compulsory visit the Site and familiarize themselves with the conditions,

location, surroundings, Applicable Laws, applicable permits and regulations, and any

other relevant matters before submitting their Bids in response to the RFP.

Submission of a Bid without conducting a site visit will render the bid non-compliant

and subject to rejection.

Bidder shall submit the site visit certificate issued by SoUADTGA both online

and offline. Site visit certificate must be attached with the bid, otherwise bid will

stand rejected.

It shall be deemed that by submitting a Bid, the Bidder has:

 Made a complete and careful examination of the Bidding Documents.

 Received all relevant information requested from the Authority.

 Acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in the Bidding Documents or furnished by or on behalf of

the Authority relating to any of the matters referred to in Clause 2.5 above.

 satisfied itself about all matters, things and information including matters

referred to in Clause 2.5 herein above necessary and required for submitting

an informed Bid, execution of the Project in accordance with the Bidding

Documents and performance of all its obligations there under.

 acknowledged and agreed that inadequacy, lack of completeness or

incorrectness of information provided in the Bidding Documents or ignorance

of any of the matters referred to in Clause 2.5 herein above shall not be a

basis for any claim for compensation, damages, extension of time for

performance of its obligations, loss of profits etc. from the Authority, or a

ground for termination of the O&M Contract; and

 Agreed to be bound by the undertakings provided by it under and in terms

The Authority shall not be liable for any omission, mistake, or error on the part

of the Bidder in respect of any of the above or on account of any matter or

thing arising out of or concerning or relating to the Bidding Documents

including the RFP or the Bidding Process, including any error or mistake

therein or in any information or data given by the Authority.

2.6 Right to accept and to reject any or all Bids

The Authority reserves the right to verify all statements, information and

documents submitted by the Bidder in response to the RFP or the Bidding

Documents and the Bidder shall, when so required by the Authority, make

available all such information, evidence and documents as may be necessary

for such verification. Any such verification or lack of such verification by the

Authority shall not relieve the Bidder of its obligations or liabilities hereunder

nor will it affect any rights of the Authority there under.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Notwithstanding anything contained in this RFP, The Authority reserves the

right to accept or reject any Bid and to annul the Bidding Process and /or reject

all Bids at any time without any liability or any obligation for such acceptance,

rejection, or annulment, and without assigning any reasons thereof. In the

event that the Authority rejects or annuls all the Bids, it may, in its discretion,

invite all eligible Bidders to submit fresh Bids hereunder.

The Authority reserves the right to reject any Bid and appropriate the Bid

Security if, at any time, a material misrepresentation is made or uncovered or

the Bidder does not provide, within the time specified by the Authority,

supplemental information sought by the Authority for evaluation of the Bid.

Such misrepresentation/ improper response shall lead to the disqualification of

the Bidder. If the Bidder is a Consortium, then the entire Consortium shall be

disqualified / rejected. If such disqualification / rejection occurs after the Bids

have been opened and the First Ranked Bidder gets disqualified/rejected, then

the Authority reserves the right to:

 To choose the Selected Bidder in accordance with Clause 3 ;or

 Take any such measure as may be deemed fit in the sole discretion of the

Authority, including annulment of the Bidding Process.

In case it is found during the evaluation or at any time after selection of

Qualified Bidders or Selected Bidders or before/after signing of the Contract or

after its execution and during the period of subsistence thereof, one or more of

the Minimum Eligibility Criteria have not been met by the Bidder or the Bidder

has made material misrepresentation or has given any materially incorrect or

false information, the Bidder shall be disqualified forthwith, not withstanding

anything to the contrary contained therein or in this RFP, in the Bidding

Documents and the Contract (if executed) shall be liable to be terminated, by a

communication in writing by the Authority to the Bidder, without the Authority

being liable in any manner whatsoever to the Bidder or Selected Bidder, as the

case may be. In such an event, the Authority shall have a right to forfeit and

appropriate the Bid Security or Performance Security, as the case may be, as

compensation and Damages payable to the Authority for, inter alia, time, cost,

and effort of the Authority, without prejudice to any other right or remedy that

may be available to the Authority.

2.7 Bidding Documents

This RFP comprises the Disclaimer set forth herein above, the contents as

listed below and will additionally include any Addendum issued in accordance

with Clause 2.9.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Invitation for Bids

Section 1. Introduction

Section 2. Instructions to Bidders

Section 3. Evaluation of Bids

Section 4. Fraud and Corrupt Practices

Section 5. Pre-Bid Conference

Section 6. Miscellaneous

Section 7. Negotiation

ANNEXURE A. Letter comprising the Bid

ANNEXURE B. Information of Bidder& Statement of the Legal Capacity

ANNEXURE C. Power of Attorney for Signing of Bid

ANNEXURE D. Power of Attorney for Lead Member of Consortium

ANNEXURE E. Bid Security (Bank Guarantee)

ANNEXURE F. Joint Bidding Agreement

ANNEXURE G. Technical Capacity of Bidder

ANNEXURE H. Financial Capacity of Bidder

ANNEXURE I. Bid Checklist

ANNEXURE J. Format for Performance Security

2.8 Clarifications

Bidders requiring any clarification on the Bidding Documents including the RFP

may notify the Authority in writing e-mail in accordance with Clause 2.1. They

should send in their queries before the date mentioned in the schedule of

Bidding Process specified in DATA SHEET. The Authority shall endeavor to

respond to the queries within the period specified therein, but no later than

5(five) days prior to the Bid Due Date. The responses will be uploaded on the

The Authority shall endeavor to respond to the questions raised or

clarifications sought by the Bidders. However, the Authority reserves the right

not to respond to any question or provide any clarification, in its sole discretion,

and nothing in this clause shall be taken or read as compelling or requiring the

Authority to respond to any question or to provide any clarification.

The Authority may also on its own motion, if deemed necessary, issue

interpretations and clarifications to all Bidders. All clarifications and

interpretations issued by the Authority shall be deemed to be part of the

Bidding Documents. Verbal clarifications and information given by Authority, or

its employees or representatives shall not in any way or manner be binding on

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2.9 Amendment of RFP

At any time prior to the deadline for submission of Bids, the Authority may, for

any reason, whether at its own initiative or in response to clarifications

requested by a Bidder, modify the RFP by the issuance of an addendum

Any Addendum issued hereunder will be sent in writing to all the Bidders. In

order to afford the Bidders a reasonable time for taking an Addendum into

account, or for any other reason, the Authority may, at its own discretion,

extend the Bid Due Date. (“Addendum”).

2.10 Format and Signing of Bid

The Bidder shall provide all the information sought under this RFP. The

Authority will evaluate only those Bids that are received in the required formats

and complete in all respects.

The Bid shall be typed or written in indelible ink and signed by the authorized

signatory of the Bidder who shall also initial each page, in blue ink. In case of

printed and published documents, only the cover shall be initialed. All the

alterations, omissions, additions, or any other amendments made to the Bid

shall be initialed by the person(s) signing the Bid.

2.11 Sealing and Marking of Bids

The Bidder shall submit the Technical Bid online on the n-Procure Portal with

all scanned pages (in proper resolution) numbered serially and by giving an

index of documents. Each page of the documents shall be initiated by the

Authorized Representative of the Bidder as per the terms of the RFP. In case

the Proposal is submitted on the document downloaded from Official Website,

the Bidder shall be responsible for its accuracy and correctness as per the

version uploaded by the Authority and shall ensure that there are no changes

caused in the content of the downloaded RFP document. In case of any

discrepancy between the downloaded or photocopied version of the RFP and

the original RFP issued by the Authority, the latter shall prevail.

The Financial Proposal shall be submitted online on the n-Procure Portal

only. There shall be no physical hard copy submission of the Financial

Proposal under any circumstance. Any submission of the Financial

Proposal in hard copy shall lead to the Proposal being rejected /

disqualified in its entirety and declared as non-responsive.

One Copy of the Technical Bid shall be placed in binding and the pages shall

be numbered serially. Each page thereof shall be initiated by the authorized

signatory. This document shall be placed in a separate envelope and marked

“COPY OF DOCUMENTS”. The envelopes, specified in Clauses 2.11 shall be

placed in an outer envelope, which shall be sealed. All the envelopes shall

clearly bear the following identification:

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

“REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for

Comprehensive Operations and Maintenance of the “Deployment of

Manpower for various Electrical maintenance work under the jurisdiction

of SoUADTGA, Ekta Nagar” and shall clearly indicate the name and

address of the Bidder.

Each of the envelopes shall be addressed to the address mentioned in the

RFP. If the envelopes are not sealed and marked as instructed above, the

Authority assumes no responsibility for the misplacement or premature

opening of the contents of the Bid submitted. Bids submitted by telegram, or e-

mail shall not be entertained and shall be rejected.

2.12 Bid due Date and Time

Bids should be submitted on or before the time specified in DATA SHEET on

or before the Bid Due Date at the address provided in RFP Document in the

manner and form as detailed in this RFP.

The Authority may, in its sole discretion, extend the Bid Due Date and

specified time by issuing an Addendum in accordance with Clause

uniformly for all Bidders.

Bids received by the Authority after the specified time on the Bid Due Date

shall not be eligible for consideration and shall be summarily rejected and

returned unopened.

2.14 Contents of the Bid

The Technical Bid for the Project shall be furnished in the formats provided

under Appendix– I. The Financial Bid shall be submitted online only on the n-

Procure Portal. The Financial Proposal shall not be submitted physically in

The Project shall be awarded to the Bidder as per clause 3.3.

The opening of Bids and acceptance thereof shall be substantially in

accordance with this RFP.

2.15 Modifications/ Substitution/ Withdrawal of Bids

The Bidder may modify, substitute, or withdraw its Bid after submission,

provided that written notice of the modification, substitution or withdrawal is

received by the Authority prior to Bid Due Date. No Bid shall be modified,

substituted, or withdrawn by the Bidder on or after the Bid Due Date.

The modification, substitution or withdrawal notice shall be prepared, sealed,

marked, and delivered in accordance with Clause 2.11, with the envelopes

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

being additionally marked “MODIFICATION”, “SUBSTITUTION” or

“WITHDRAWAL”, as appropriate.

Any alteration/ modification in the Bid or additional information supplied

subsequent to the specified time on the Bid Due Date, unless the same has

been expressly sought for by the Authority, shall be disregarded.

2.16 Rejection of Bids

If any Bid received by the Authority is found not signed and/or sealed and/or

marked as stipulated in Clauses 2.10 and 2.11, and/or not accompanied by the

Bid Security, it may be summarily rejected. Not with standing anything

contained in this RFP, the Authority reserves the right to reject any Bid and to

annul Bidding Process and to reject all Bids at any time without any liability or

any obligation for such acceptance, rejection, or annulment, and without

assigning any reason whatsoever. In the event that the Authority rejects or

annuls all the Bids, it may, in its discretion, invite fresh Bids hereunder.

The Authority reserves the right not to proceed with the Bidding Process at any

time, without notice or liability, and to reject any Bid without assigning any

2.17 Validity of Bids

The Bids shall be valid for a period of not less than 180 (One Eighty) days from

the Bid Due Date. The validity of Bids may be extended by mutual consent of

the respective Bidders and the Authority.

Information relating to the examination, clarification, evaluation, and

recommendation for the Bidders shall not be disclosed to any person who is

not officially concerned with the Bidding Process or is not a retained

professional advisor advising the Authority in relation to or matters arising out

of, or concerning the Bidding Process. The Authority will treat all information,

submitted as part of the Bid, in confidence and will require all those who have

access to such material to treat the same in confidence. The Authority may not

divulge any such information unless it is directed to do so by any statutory

entity that has the power under law to require its disclosure or is to enforce or

assert any right or privilege of the statutory entity and/ or the Authority or as

may be required by law or in connection with any legal process.

2.19 Correspondence with the Bidder

The Authority shall not entertain any correspondence with any Bidder in

relation to acceptance or rejection of any Bid.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2.20 Bid Security

The Bidder shall furnish as part of its Bid, a Bid Security in the form of a bank

guarantee or DD or FD issued by a Scheduled Bank in India, in favor of the

Authority in the format set (in case of Bank Guarantee) forth in Annexure E of

Appendix–I (the “Bank Guarantee”) and having a validity period of not less than

180 (One Eighty) days from the Bid Due Date, as may be extended by the

Bidder from time to time. For the avoidance of doubt, “Scheduled Bank” shall

mean a bank as defined under the finance department order. Guarantees issued

by following banks will be accepted as SD/Bid Security on permanent basis.

All Nationalized Banks.

As per finance department GR No. FD/MSM/e-file/4/2024/2859/D.M.O dated 1st

MAY,2025 Guarantees issued by following Banks will be accepted as DD/EMD

for period up to March 31,2026.The validity cut-off date in GR is with respect to

date of issue of Bank Guarantee irrespective of date of termination of Bank

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnad Mercantile Bank

25. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-op. Bank

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

28. Nutan Nagrik Sahakari Bank Ltd.

29. Rajkot Nagarik Sahakari Bank Ltd.

30. Saraswat Co-operative Bank Ltd.

31. SBPP Co-operative Bank Ltd.

32. SVC Co-operative Bank Ltd.

33. The Cosmos Co-op Bank Ltd.

34. The Gujarat State Co-operative Bank

35. The Mehsana Urban Co-op. Bank

36. The Surat District Co-op. Bank

37. The Surat People's Co-op. Bank Ltd.

38. The Kalupur Commercial Co-op. Bank

39. The Panchmahal District Co-operative Bank

40. The Baroda District Co-operative Bank

41. Baroda Gujarat Gramin Bank

42. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of

guarantee from the concerned tendering authority. The Authority shall not be liable

to pay any interest on the Bid Security deposit so made and the same shall be

interest free. The Bid Security of unsuccessful Bidders will be returned by the

Authority, without any interest, as promptly as possible on selection of the Selected

Bidder(s) or when the Bidding process is cancelled by the Authority.

The Selected Bidder(s)’ Bid Security will be returned, without any interest, upon the

Bidder signing the Contract and furnishing the Performance Security in accordance

with the provisions there of. The Authority may, at the Selected Bidder (s)’option,

adjust the amount of Bid Security in the amount of Performance Security to be

provided by him in accordance with the provisions of the Contract.

The Authority shall be entitled to forfeit and appropriate the Bid Security as

Damages inter alia in any of the events specified in Clause 2.20 herein below. The

Bidder, by submitting its Bid pursuant to this RFP, shall be deemed to have

acknowledged and confirmed that the Authority will suffer loss and damage on

account of withdrawal of its Bid or for any other default by the Bidder during the Bid

validity period. No relaxation of any kind on Bid Security shall be given to any

Bidder. The Bid Security shall be forfeited and appropriated by the Authority as

Damages without prejudice to any other right or remedy that may be available to

the Authority under the Bidding Documents and/or the Contract, or otherwise,

under the following conditions:

 If a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirable practice, or restrictive practice as specified in this RFP.

 If a Bidder withdraws it’s Bid during the period of Bid validity as specified in this

RFP and as extended by the Bidder from time to time.

 In the case of Selected Bidder(s) if it fails within the specified time limit–

 To sign the Letter of Award.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

 Sign the Contract; or

 To furnish the Performance Security within the period prescribed thereof in the

 In case the Selected Bidder(s), having signed the O&M Contract, commits any

breach thereof prior to furnishing the Performance Security.

The Bid Security of Bidders whose Bid is rejected on account of not meeting the

Eligibility Criteria will be returned/refunded within a period of 60 (sixty) days from the

date of intimating the rejection of the proposal by Authority to the Bidder.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

3. EVALUATION OF BIDS

3.1 Opening and Evaluation of Bids

3.1.1 The Authority shall open the Technical Bid at the prescribed time in DATA

SHEET, at the office of the following authority and record the names of the

Bidders from whom Bids are received.

3.1.2 The Authority will subsequently examine and evaluate the Bids in

accordance with the provisions set out in this RFP.

3.1.3 To facilitate evaluation of Technical Bid, the Authority may, at its sole

discretion, seek clarifications in writing from any Bidder regarding its

3.2 Tests of responsiveness

As part of the evaluation of Technical Bids, the Authority shall determine

whether each Bid is responsive to the requirements of the RFP. A Bid shall be

considered responsive only if (as applicable):

 It is received as per the format at Appendix–I.

 It is received by the Authority on or before the specified time on the Bid Due

Date including any extension there of pursuant to RFP and Corrigendum (if

 It is signed as stipulated in Clauses 2.10 and 2.11.

 It is accompanied by the Bid Security as specified in RFP.

 It is accompanied by the Power(s) of Attorney as specified in RFP and in the

case of a Consortium, the Power of Attorney as specified in Clause 2.2.3, as

the case may be.

 It does not contain any condition or qualification.

 It is accompanied by the Joint Bidding Agreement (for Consortium), specific to

the Project, as stipulated in this RFP; and

 It is not non-responsive in terms hereof.

3.2.1 The Authority reserves the right to reject any Bid which is non-responsive and

no request for alteration, modification, substitution, or withdrawal shall be

entertained by the Authority in respect of such Bid.

3.3 Selection of Bidder

3.3.1 The Bidders considered as responsive in terms of Clause 3.2 and fulfilling the

Minimum Eligibility Criteria as set forth in Clause 2.2.2 shall be further

evaluated based on the evaluation criteria set forth in the RFP.

3.3.2 Financial Bids of only Qualified Bidders shall be considered for evaluation and

shall be invited for the opening of Financial Bids.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

3.3.3 Public Procurement process to be followed is Lowest (L1) Cost based

Selection. Preliminary/Technical criteria qualified will qualify for opening of price

bid. The bidder who achieving the lowest one (L1) price will be invited for

3.3.4 Technical and Financial Bids shall be evaluated based on parameters

specified in the RFP document.

3.3.5 After selection, a Letter of Award (the“ LOA”)shall be issued, in

duplicate, by the Authority to the Selected Bidder (s) and the Selected

Bidder(s) shall, within 7 (seven) days of the receipt of the LOA ,sign and

return the duplicate copy of the LOA in acknowledgement thereof.

In the event the duplicate copy of the LOA duly signed by the Selected

Bidder(s) is not received by the stipulated date, the Authority may, unless it

consents to extension of time for submission thereof, appropriate the Bid

Security of such Bidder as Damages on account of failure of the Selected

Bidder(s) to acknowledge the LOA, and the next eligible Bidder may be

3.3.6 After acknowledgement of the LOA as aforesaid by the Selected Bidder(s), it

shall execute the Contract within the period and time duration outlined in RFP.

The Selected Bidder(s) shall not be entitled to seek any deviations in the

3.4 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are

opened and until such time the Authority makes official intimation of

award/rejection to the Bidders. While the Bids are under consideration, Bidders

and/ or the representatives or other interested parties are advised to refrain

from contacting by any means, the Authority and/ or their employees/

representatives on matters related to the Bids under consideration.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

4. FRAUD AND CORRUPT PRACTICES

4.1 The Bidders and their respective officers, employees, agents, and advisers

shall observe the highest standard of ethics during the Bidding Process and

subsequent to the issue of the LOA and during the subsistence of theContract.

4.2 Notwithstanding anything to the contrary contained herein, or in the LOA or

the Contract, the Authority shall reject a Bid, withdraw the LOA, or terminate

the Contract, as the case may be, without being liable in any manner

whatsoever to the Bidder or successful Bidder, as the case maybe, if it

determines that the Bidder or successful Bidder, as the case may be, has,

directly or indirectly or through an agent, engaged in corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive

practice in the Bidding Process. In such an event, the Authority shall forfeit and

appropriate the Bid Security or Performance Security, as the case may be, as

Damages without prejudice to any other right or remedy that may be available

to the Authority hereunder or otherwise.

4.3 Without prejudice to the rights of the Authority under Clause

hereinabove and the rights and remedies which the Authority may have under

the LOA or the Contract, if a Bidder or service provider, as the case may be, is

found by the Authority to have directly or indirectly or through an agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice during the Bidding

Process, or after the issue of the LOA or the execution of the Contract, such

Bidder or service provider shall not be eligible to participate in any tender or

RFP issued by the Authority during a period of 2 (two) years from the date

such Bidder or service provider, as the case may be, is found by the Authority

to have directly or indirectly or through an agent, engaged or indulged in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practices, as the case may be.

4.4 For the purposes of this Clause 4, the following terms shall have the

meaning hereinafter respectively assigned to them:

a) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected

with the Bidding Process(for avoidance of doubt, offering of employment to or

employing or engaging in any manner whatsoever, directly or indirectly, any

official of the Authority who is or has been associated in any manner, directly

or indirectly with the Bidding Process or the LOA or has dealt with matters

concerning the Contractor arising there from, before or after the execution

thereof, at any time prior to the expiry of one year from the date such official

resigns or retires from or otherwise ceases to be in the service of the Authority,

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

shall be deemed to constitute in fluencing the actions of a person connected

with the Bidding Process);

b) “Fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence the

Bidding Process.

c) “Coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property to influence any person’s

participation or action in the Bidding Process.

d) “Undesirable practice” means (I) establishing contact with any person

connected with or employed or engaged by the Authority with the objective of

canvassing, lobbying or in any manner influencing or attempting to influence

the Bidding Process; or (ii) having a Conflict of Interest; and

e) “Restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Bidders with the objective of restricting or manipulating

a full and fair competition in the Bidding Process.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

5. PRE-BID CONFERENCE (Offline).

5.1 Pre-bid conferences of the Bidders shall be convened at the designated date,

time and place provided in the DATA SHEET of the RFP. A maximum of

(two) representatives of each Bidder shall be allowed to participate on

production of authority letter from the Bidder.

5.2 During the course of pre-bid conference, the Bidders shall be free to seek

clarifications and make suggestions for consideration of the Authority. The

Authority shall endeavor to provide clarifications and such further information

as it may, at its sole discretion, consider appropriate for facilitating a fair,

transparent, and competitive Bidding Process.

5.3 There would additionally be a site visit organized on the date of pre-bid.

Interested Bidders must send an email to

[email protected] requesting the Authority to

facilitate the site visit. Bidders interested in attending the pre-bid meeting at

5.4 The Authority may also organize additional pre-bid meeting and site visits and

the details regarding the same will be made available on the website of the

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

6. MISCELLANEOUS

6.1 The Bidding Process shall be governed by, and construed in accordance with,

the laws of India and the Courts at Rajpipla, Gujarat shall have exclusive

jurisdiction over all disputes arising under, pursuant to and/or in connection

with the Bidding Process.

6.2 The Authority, in its sole discretion and without incurring any obligation or

liability, reserves the right, at any time, to.

a) Suspend and/or cancel the Bidding Process and/or amend and/or supplement

the Bidding Process or modify the dates or other terms and conditions relating

b) Consult with any Bidder in order to receive clarification or further information.

c) Retain any information and/or evidence submitted to the Authority by, on

behalf of, and/or in relation to any Bidder; or

d) Independently verify, disqualify, reject and/or accept any and all submissions

or other information and/or evidence submitted by or on behalf of any Bidder.

6.3 It shall be deemed that by submitting the Bid, the Bidder agrees and releases

the Authority, its employees, agents and advisers, irrevocably, unconditionally,

fully and finally from any and all liability for claims, losses, damages, costs,

expenses or liabilities in any way related to or arising from the exercise of any

rights and/ or performance of any obligations hereunder, pursuant hereto and/

or in connection herewith and waives any and all rights and/ or claims it may

have in this respect, whether actual or contingent, whether present or future.

7. NEGOTIATIONS

7.1 Negotiations will be held at the address indicated in the Data Sheet. The invited

Bidder(s) will, as a pre-requisite for attendance at the negotiations, confirm

availability of all Professional staff. Failure in satisfying such requirements may

result in SoUADTGA proceeding to negotiate with the next- ranked Applicant.

Representatives conducting negotiations on behalf of the Bidder(s) must have

written authority to negotiate and conclude a Contract.

7.2 Technical Negotiations: Negotiations will include a discussion of the Technical

Proposal, the proposed technical approach and methodology, work plan, and

organization and staffing, and any suggestions made by the Bidder(s) to improve

the Terms of Reference. SoUADTGA and the Bidder(s) will finalize the Terms of

Reference, staffing schedule, work schedule, logistics, and reporting. These

documents will then be incorporated in the Contract as “Description of Services”.

Special attention will be paid to clearly defining the inputs and facilities required

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

from SoUADTGA to ensure satisfactory Installation, Commissioning of the

assignment. SoUADTGA shall prepare minutes of negotiations which will be

signed by SoUADTGA and the selected Applicant.

7.3 Conclusion of the negotiations: Negotiations will conclude with a review of the

draft Contract. To complete negotiations SoUADTGA and the selected Bidder(s)

will initial the agreed Contract. If negotiations fail, SoUADTGA will invite the

Bidder(s) whose Proposal received the second highest score to negotiate a

contract or to cancel the bidding process at any stage.

8. Award of Contract:

8.1 After completing the negotiations, the letter of award (LOA) /Work Order shall be

given to the Bidder(s) who shall quoted Lowest (L1) Cost based Selection during

the evaluation of the proposal.

8.2 If the selected Bidder(s) fails to execute a contract with the SoUADTGA with

required Security Deposit within 15 business days, the SoUADTGA may elect to

cancel the selection and award to the next highest-ranking (L2) Applicant.

8.3 The SoUADTGA reserves the right to contract for all or a partial list of services

offered in the proposal. The tender and the selected Bidder(s) proposal will become

part of the contract between the SoUADTGA and the selected Applicant.

8.4 The selected Bidder(s) is expected to commence work once a letter of award

(LOA) /Work Order has been issued or the contract has been signed, whichever is

8.5 Contract Duration

The contract shall remain valid for a period of 12 (Twelve) months from the date of

commencement of the contract. The contract may be extended for a further period of

up to 12 (Twelve) months, subject to satisfactory performance and mutual agreement

between the Bidder/Agency and SoUADTGA.

During the extended period, the contract rates shall remain the same, except that the

amount payable towards manpower shall be revised proportionately in accordance

with the revision/increase in the Minimum Wages notified by the Government of

Gujarat from time to time, as applicable to the manpower deployed under this contract.

No other escalation or increase in the contract rates shall be admissible.

9. Payment Schedule

Payments to the selected bidder shall be made on a Monthly O&M Basis, linked to SLA

compliance, manpower deployment, and performance reports.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

APPENDIX–I: Formats for Technical Bid

LETTER COMPRISING THE BID

(To be submitted on the letter head of the Applicant)

Executive Engineer,

Mechanical and Electrical Division,

Statue of Unity Area Development and Tourism Governance Authority

New Administrative Building,

Ekta Nagar Ta. Garudeshwar,

Dist.Narmada-393151Gujarat, India Tel:

Sub: Bid for Appointment of REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for

Deployment of Manpower for various Electrical maintenance work under the jurisdiction of

SoUADTGA, Ekta Nagar.

1. With reference to your RFP document dated , I/we, having examined

the Bidding Documents and understood their contents, here by submit my /our

Bid for the Project. The Bid is unconditional and unqualified.

2. I/ We acknowledge that the Authority will be relying on the information provided

in the Bid and the documents accompanying such Bid for selection of the

Service Provider for the aforesaid Project, and we certify that all information

provided in the Bid and in Appendix I and Appendix II is true and correct;

nothing has been omitted which renders such information misleading; and all

documents accompanying such Bid are true copies of their respective originals.

3. This statement is made for the express purpose of our selection as a O&M for

undertaking the aforesaid Project.

4. I/ We shall make available to the Authority any additional information it may find

necessary, require supplementing, or authenticate the Bid.

5. I/ We acknowledge the right of the Authority to reject our Bid without assigning

any reason or otherwise and hereby waive, to the fullest extent permitted by

applicable law, our right to challenge the same on any account whatsoever.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

6. We certify that in the last 3 (three) years, our Associate have neither failed to

perform on any contract, as evidenced by imposition of a penalty by an arbitral

or judicial authority or a judicial pronouncement or arbitration award, nor been

expelled from any project or contract nor have had any contract terminated for

breach on our part.

7. I/ We declare that:

a) I/We have examined and have no reservations to the Bidding Documents,

including any Addendum issued by the Authority.

b) I/We do not have any Conflict of Interest in accordance with Clause 2.1.13

c) I/We have not directly or indirectly or through an agent engage do

indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice, or restrictive practice, as defined in Clause 4.3 of the

RFP, in respect of any tender or request for proposal issued by or any

agreement entered into with the Authority or any other public sector

enterprise or any Authority, Central or State; and

d) I/ We hereby certify that we have taken steps to ensure that in conformity

with the provisions of the RFP, no person acting for us or on our behalf

has engage do will engage in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice, or restrictive practice.

e) I/We have conducted site visit in accordance with this RFP, all related

parameters, cost associated with the O&M and later I/We have submitted

our bid. In future, we will not seek any financial support from the authority

in any means of this RFP.

8. I/ We understand that you may cancel the Bidding Process at any time and that

you are neither bound to accept any Bid that you may receive nor to invite the

Bidders to Bid for the Project, without incurring any liability to the Bidders, in

accordance with the provisions of this RFP.

9. I/ We believe that our bid satisfy (ies.) the Net Worth and Turnover criteria and

meet(s) all the requirements as specified in this RFP.

10. I/ We certify that in regard to matters other than security and integrity of the

country, I/we/Associates have not been convicted by a Court of Law or indicted

or adverse orders passed by a regulatory authority which could cast a doubt on

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

our ability to undertake the Project or which relates to a grave offence that

outrages the moral sense of the community.

11. I/We further certify that in regard to matters relating to security and integrity of

the country, I/ we/any of our/their Associates have not been charge-sheeted by

any agency of the government/Authority or convicted by a Court of Law for any

offence committed by us or by any of our Associates.

12. I/ We further certify that no investigation by a regulatory authority is pending

either against us/ or against our Associates or against our CEO or any of our

Directors/ Managers/ employees.

13. I/We undertake that incase due to any change in facts or circumstances during

the Bidding Process, we are attracted by the provisions of disqualification in

terms of provisions of this RFP, we shall intimate the Authority of the same

14. I/We undertake that the Statement of Legal Capacity as per format provided at

Annexure–B of the RFP document, and duly signed, is enclosed. The Power of

Attorney for Signing of Bid and the Power of Attorney, as per format provided at

Annexure C respectively of the RFP, are also enclosed.

15. We acknowledge that bid is qualified on the basis of Technical Capacity and

Financial Capacity.

16. I/We acknowledge and agree that in the event of a change in control of an

Associate whose Technical Capacity and/ or Financial Capacity was taken into

consideration for the purposes of selection of the O&M Agency under and in

accordance with the RFP, I/We shall inform the Authority forthwith along with all

relevant particulars and the Authority may, in its sole discretion, disqualify or

withdraw the Letter of Award, as the case maybe. I/ We further acknowledge

and agree that in the event such change in control occurs after signing of the

Contract, it would, notwithstanding anything to the contrary contained in the

Contract, be deemed a breach thereof, and the shall be liable to be terminated

without the Authority/Authority being liable to us in any manner whatsoever.

17. I/We understand that the Selected Bidder shall be an existing {Company/Trust/

Society/Firm } incorporated under relevant laws of or from outside India

under equivalent law.

18. I/We hereby irrevocably waive any right which we may have at any stage at law

or howsoever otherwise arising to challenge or question any decision taken by

the Authority in connection with the selection of the Bidder, or in connection

with the Bidding Process itself, in respect of the Project and the terms and

Implementation thereof.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

19. In the event of my /our being declared as the Selected Bidder, I/we agree to

enter into a Contract in accordance with the draft that has been provided to

me/us prior to the Bid Due Date. We agree not to seek any changes in the

aforesaid draft and agree to abide by the same.

20. I/We have studied all the Bidding Documents carefully and also surveyed the

sites. I/ We understand that except to the extent as expressly set forth in the

Contract, I/ we shall have no claim, right or title arising out of any documents or

information provided to us by the Authority or in respect of any matter arising

21. The Contract Fee has been quoted by me/us after taking into consideration all

the terms and conditions stated in the RFP, O&M Contract, our own estimates

of costs call volumes and after a careful assessment of the Site and all the

conditions that may affect the Contract Fee and implementation of the Project.

22. The Bid Security in accordance with this RFP and in the form of a Bank

Guarantee is attached.

23. I/We agree and understand that the Bid is subject to the provisions of the

Bidding Documents. In no case, I/We shall have any claim or right of

whatsoever nature if the Project / service is not awarded to me/us or our Bid is

24. I/We agree and undertake to abide by all the terms and conditions of the RFP.

25. We,theConsortiumMembersagreesandundertakestobejointlyandseverally liable

for all the obligations of the Service Provider under the O&M Contract

In witness thereof, I/we submit this Bid under and in accordance with the terms of

Yours faithfully,

(Signature of the Authorized signatory)

(Name and designation of the of the Authorized signatory)

Name and seal of Bidder

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

GENERAL INFORMATION OF BIDDER

1. About Bidder

b) Country of incorporation:

c) Address of the {corporate headquarters and its branch office(s)/registered

office}, if any, in India:

d) Date of incorporation and/ or commencement of business:

2. Brief description of the {Company/Trust/ Society} including details of its main

lines of business and proposed role and responsibilities in the Project:

3. Details of individual(s) who will serve as the point of contact/ communication for

(b) Designation:

(e) Telephone Number:

(f) E-Mail Address:

4. Particulars of the Authorized Signatory of the Bidder:

(b) Designation:

(d) Phone Number:

5. A statement by the Bidder (where applicable) or any of their Associates

disclosing material nonperformance or contractual non-compliance in past

projects, contractual disputes and litigation/ arbitration in the recent past is

given below. (Attach extra sheets, if necessary.)

(Please refer separate format in next page)

Relevant documents/chartered documents /constitutional documents related to

incorporation/partnership/ proprietorship nature of the company must be attached

along with this Annexure.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

6. Statement of Capacity

(To be submitted on the letter head of the Applicant)

Executive Engineer,

Mechanical and Electrical Division,

Statue of Unity Area Development and Tourism Governance Authority

New Administrative Building,

Ekta Nagar Ta. Garudeshwar,

Dist.Narmada-393 151, Gujarat, India

We hereby confirm that we satisfy the terms and conditions laid out in the Bid document.

We have agreed that .............................. (insert individual’s name) will function as our

Representative/ will act as the representative of the company on its behalf* and has

been duly authorized to submit the Bid. Further, the authorized signatory is vested

with requisite powers to furnish such letter and authenticate the same.

We hereby confirm that the site visit conducted by us has provided all necessary

information, including site assessments and other relevant parameters—financial or

otherwise—required for the preparation of this bid. Accordingly, we acknowledge that

no further requests for reductions, under any pre text such as subsistence, humility,

or any other grounds, shall be made during the entire duration of the contract.

Yours faithfully,

(Signature, name, and designation of the authorized signatory)

For and on behalf of……………………………...

*Please strike out whichever is not applicable.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

POWER OF ATTORNEY FOR SIGNING OF BID

Know all men by these presents, We, (name of the firm

and address of the registered office) do hereby irrevocably constitute, nominate,

appoint and authorize Mr. /Ms (Name),

son/daughter/wife of and presently residing at

, who is {presently employed with us/ the Lead Member of our

Consortium and holding the position of ,} as our true and

lawful attorney(hereinafter referred to as the“ Attorney”) to do in our name and on

our behalf, all such acts, deeds and things as are necessary or required in

connection with or incidental to submission of our bid REQUEST FOR PROPOSAL

(RFP) For Selection of an Agency for Deployment of Manpower for various

Electrical maintenance work under the jurisdiction of SoUADTGA, Ekta Nagar

(“Project”) proposed or being developed by the Statue of Unity Area Development

and Tourism Governance Authority (the “Authority”) including but not limited to

signing and submission of all applications, bids and other documents and writings,

participate in bidders’ meetings and other conferences and providing

information/responses to the Authority, representing us in all matters before the

Authority, signing and execution of all documents and undertakings consequent to

acceptance of our bid, and generally dealing with the Authority in all matters in

connection with or relating to or arising out of our bid for the Project and/or upon

award thereof to us and/or till the entering into of the Contract with the Authority or

any entity representing the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deeds and things lawfully done or caused to be done by our said Attorney pursuant

to and in exercise of the powers conferred by this Power of Attorney and that all

acts, deeds and things done by our said Attorney in exercise of the powers hereby

conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHERE OF WE, , THE ABOVE-NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS DAY OF

(Name, Title, and Address)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

(Name, Title, and Address of the Attorney)

The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any, laid down by the applicable law and the charter

documents of the executants (s) and when it is so required, the same should

be under common seal affixed in accordance with the required procedure.

 Also, wherever required, the Bidder should submit for verification the extract

of the charter documents and documents such as are solution/power of

attorney in favor of the person executing this Power of Attorney for the

delegation of power hereunder on behalf of the Bidder.

 Power of Attorney should be executed on a non-judicial stamp paper of

appropriate value as relevant to the place of execution (if required under

Applicable Laws).

 For a Power of Attorney executed and issued overseas, the document will

also have to be legalized by the Indian Embassy and notarized in the

jurisdiction where the Power of Attorney is being issued.

 Bidders are requested to submit the Power of Attorney duly signed by all

designated partners of the firm/entity. In case the bidder has already been

granted authority through a Board Resolution, a copy of the Board Resolution

must be submitted along with the Power of Attorney, in the prescribed format

as specified in the RFP.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

(NOT APPLICABLE)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

FORMAT FOR BID SECURITY (BANK GUARANTEE)

(To be executed on Stamp paper of appropriate value)

In consideration of you, the Statue of Unity Area Development and Tourism

Governance Authority, having its office at Ekta Nagar, Gujarat (herein after referred

to as the “Authority”, which expression shall unless it be repugnant to the subject or

context thereof include its, successors and assigns) having agreed to receive the Bid

of ………….{a Company registered under the provisions of the Companies Act/a

society registered under Society Registration Act, 1860 or any other Indian law for

registration of societies/a trust registered under the Indian Trusts Act, 1882 or any

other Indian law for registration of public trust} and having its registered office at

…..................... {And acting on behalf of its Consortium} (Herein after referred to as the

“Bidder” which expression shall unless it be repugnant to the subject context thereof

include its/their executors administrators, successors and assigns), for…

“Project”) pursuant to the RFP Document dated issued in respect of the

Project and other related documents (hereinafter collectively referred to as “Bidding

Documents”),we[ Name of the Bank] having our registered office at and one of its

branches at (hereinafter referred to as the “Bank”),at the request of the

Bidder, do hereby irrevocably, unconditionally and without reservation guarantee the

due and faithful fulfillment and compliance of the terms and conditions of the Bidding

Documents (including the RFP) by the said Bidder and unconditionally and

irrevocably undertake to pay forth with to the Authority an amount of Rs. ....... (Rupees

…………………only) as bid security (hereinafter referred to as the “Bid Security”) as

our primary obligation without any demur, reservation, recourse, contest or protest

and without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or

any of the terms and conditions contained in the said Bidding Documents.

1. Any such written demand made by the Authority stating that the Bidder is in

default of the due and faithful fulfillment and compliance with the terms and

conditions contained in the Bidding Documents shall be final, conclusive, and

binding on the Bank.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

2. We, the Bank, do hereby unconditionally undertake to pay the amounts due

and payable under this Guarantee without any demur, reservation, recourse,

contest or protest and without any reference to the Bidder or any other person

and irrespective of whether the claim of the Authority is disputed by the Bidder

or not merely on the first demand from the Authority stating that the amount

claimed is due to the Authority by reason of failure of the Bidder to fulfil and

comply with the terms and conditions contained in the Bidding Documents

including inter alia the Failure of the Bidder to:

(a) Keep its Bid valid and open during the Bid validity period, as set forth in

the said Bidding Documents, for any reason whatsoever.

(b) Sign the Letter of Award and/or the Contract, within the specified time

(c) Furnish the Performance Security within the period prescribed thereof

in the Contract.

(d) Any such demand made on the Bank shall be conclusive as regards amount

due and payable by the Bank under this Guarantee. However, our liability

under this Guarantee shall be restricted to an amount not exceeding

Rs……………(Rupees only).

3. This Guarantee shall be irrevocable and remain in full force for a period of

(Ninety) days from the Bid Due Date inclusive of a claim period of 60 (sixty)

days or for such extended period as may be mutually agreed between the

Authority and the Bidder, and agreed to by the Bank, and shall continue to been

force able till all amounts under this Guarantee have been paid.

We, the Bank, further agree that the Authority shall be the sole judge to decide

as to whether the Bidder is in default to due and faithful fulfillment and

compliance with the terms and conditions contained in the Bidding Documents

including, inter alia, the failure of the Bidder to keep its Bid open during the Bid

validity period set forth in the said Bidding Documents. The decision of the

Authority, that the Bidder is in default as aforesaid shall be final and binding

onus, notwithstanding any differences between the Authority and the Bidder or

any dispute pending before any court, tribunal, arbitrator or any other authority.

4. The Guarantee shall not be affected by any change in the constitution or

winding up of the Bidder or the Bank or any absorption, merger or

amalgamation of the Bidder or the Bank with any other person.

5. In order to give full effect to this Guarantee, the Authority shall been titled to

treat the Bank as the principal debtor. The Authority shall have the fullest liberty

without affecting in any way the liability of the Bank under this Guarantee from

time to time to vary any of the terms and conditions contained in the said

Bidding Documents or to extend time for submission of the Bids or the Bid

validity period or the period for conveying acceptance of Letter of Award by the

Bidder or the period for fulfillment and compliance with all or any of the terms

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

and conditions contained in the said Bidding Documents by the said Bidder or

to postpone for any time and from time to time any of the powers exercisable by

it against the said Bidder and either to enforce or for bear from enforcing any of

the terms and conditions contained in the said Bidding Documents or the

securities available to the Authority, and the Bank shall not be released from its

liability under these presents by any exercise by the Authority of the liberty with

reference to the matters aforesaid or by reason of time being given to the said

Bidder or any other for aberrance, act or omission on the part of the Authority or

any indulgence by the Authority to the said Bidder or by any change in the

constitution of the Authority or its absorption, merger or amalgamation with any other

person or any other matter or thing whatsoever which under the law relating to sureties

would but for this provision have the effect of releasing the Bank from its such liability.

6. Any notice by way of request, demand or otherwise hereunder shall be

sufficiently given or made if addressed to the Bank and sent by courier or by

registered mail to the Bank at the address set forth herein.

7. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our

above branch which shall be deemed to have been duly authorized to receive

the said notice of claim.

8. It shall not be necessary for the Authority to proceed against the said Bidder

before proceeding against the Bank and the guarantee herein contained shall

be enforceable against the Bank, notwithstanding any other security which the

Authority may have obtained from the said Bidder or any other person and

which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealized.

9. We, the Bank, further undertake not to revoke this Guarantee during its

currency except with the previous express consent of the Authority in writing.

10. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, and the under signed is duly authorized and

has full power to execute this Guarantee for and on behalf of the Bank.

Signed and delivered by Bank

By the hand of Mr. /Ms. , it’s and authorized official.

(Signature of the Authorized Signatory)

(Official Seal)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

(NOT APPLICABLE)

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

TECHNICAL CAPACITY OF BIDDER

(Refer to Clause 2.2.2 of the RFP)

Summary of Experience

The information regarding the relevant experience of the firm should be provided in

the format below.

Name of Bidder:

Experience: (Select as applicable)

Project Name: Location of Project:

Project Brief (Narrative description of Current status of the Project:

Description of actual Contract/services provided:

SITC/Operations/Maintenance/DBOT Model Project

Name of Client: Address of Client:

Contact phone number and e-mail of Client:

Start date (month/year): Value of Project:

Completion date(month/year): Value of Services:

Deployed Manpower:

Signature of Bidder/Lead Member

The Project Data Sheets should necessarily be accompanied certificates from clients

for successful completion of Contract, as proof of experience. The proof of the total

Project cost, services offered, extent of completion, completion year and description

of the services offered must be provided by the Bidder for consideration as a

sufficient proof of experience. Projects without proof of experience shall not be

considered for evaluation. In case the bidder is an entity from outside India then the

completion certificate shall be in English duly notarized. Translated copy shall also be

For Conversion of US dollar to rupee the conversion rate shall be 1USD=INR 80.For

any other currency, it should be first converted to US dollar at the rate published by

International Monetary fund on 31 March 2024 and the amounts derived in USD shall

then be converted to Rupees at the aforesaid rate of 1 USD = INR

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

FINANCIAL CAPACITY OF BIDDER

(Refer to Clause 2.2.2 of the RFP)

Annual Turnover Net Worth

Year FY 2023-24 FY 2024-25 FY 2025-26 31st March

Name & address of Bidder

Name of the Statutory Auditor

Sign and Stamp of the Statutory Auditor

The Bidder/ its constituent Consortium Members shall attach copies of the balance

sheets, financial statements, and Annual Reports in accordance with the RFP. The

financial statements shall:

a. Reflect the financial situation of the Bidder;

b. Be audited by a statutory auditor;

c. Be complete, including all notes to the financial statements; and

d. Corresponds to accounting periods already completed and audited (no

statements for partial periods shall be requested or accepted).

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

S. Item(Tick as applicable) Checked Checked

Bidder Authority

1 Letter comprising the Bid

(Appendix–I–ANNEXURE A);

2 General Information of Bidder & Statement of the

(Appendix–I-ANNEXURE B)

3 Power of Attorney for signing of Bid in the prescribed

(Appendix– I– ANNEXURE C);

4 If applicable, the Power of Attorney for Lead Member

of Consortium in the prescribed format

(Appendix–I – ANNEXURE D);

5 Bid Security in the prescribed formats

(Appendix – I - ANNEXURE E);

6 If applicable, Joint Bidding Agreement (in case of

(Appendix–I-ANNEXUREF);

7 Technical Capacity of the Bidder

(Appendix – I - ANNEXURE G);

8 Financial Capacity of the Bidder

(Appendix–I-ANNEXUREH);

9 A copy of the RFP and each Corrigendum/Addendum

with each page initialed by the person signing the Bid

in pursuance of the Power of Attorney

10. Copy of proof of payment of the Tender Fees and Bid

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

FORMAT OF PERFORMANCE SECURITY

(To be executed on Stamp paper of appropriate value by the selected bidder only)

1. We understand that [●], (the “Service Provider”) has entered into a Contract

(the “O&M Contract”) for Selection of the agency for Deployment of

Manpower for various Electrical maintenance work under the jurisdiction

of SoUADTGA, Ekta Nagar, with the Authority, whereby the Service Provider

has undertaken to provide the Services, subject to and in accordance with

provisions of the O&M Contract.

2. The O&M Contract requires the Service Provider to furnish a Performance

Security to the Authority in a sum of Rs. [●] (Rupees[●] Lakh) (the “Guarantee

Amount”) as security for due and faithful performance of its obligations, under

and in accordance with the O&M Contract, during the Term as per the

provisions of the O&M Contract.

3. We [●], through our Branch at [●] (the “Bank”) have agreed to furnish this

Bank Guarantee by way of Performance Security.

NOW, THERE FORE, the Bank hereby, unconditionally, and irrevocably,

guarantees and affirms as follows:

4. The Bank hereby unconditionally and irrevocably guarantees the due and

faithful performance of the Service Provider’s obligations during the Term,

under and in accordance with the O&M Contract, and agrees and undertakes

to pay to the Authority, upon its mere first written demand, and without any

demur, reservation, recourse, contest or protest, and without any reference to

the Service Provider, such sum or sums up to an aggregate sum of the

Guarantee Amount as the Authority shall claim, without the Authority being

required to prove or to show grounds or reasons for its demand and/or for the

sum specified therein.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

5. A letter from the Authority, under the hand of an Officer duly authorized by the

Chairman of the Authority, that the Service Provider has committed default in

the due and faithful performance of all or any of its obligations under and in

accordance with the O&M Contract shall be conclusive, final, and binding on

the Bank. The Bank further agrees that the Authority shall be the sole judge as to

whether the Service Provider is in default in due and faithful performance of its

obligations during the Term under the O&M Contract and its decision that the Service

Provider is in default shall be final, and binding on the Bank, notwithstanding any

differences between the Authority and the Service Provider, or any dispute between

them pending before any court, tribunal, arbitrators or any other authority or body, or

by the discharge of the Service Provider for any reason whatsoever.

6. In order to give effect to this Guarantee, the Authority shall be entitled to act

as if the Bank were the principal debtor and any change in the constitution of

the Service Provider and/or the Bank, whether by their absorption with any

other body or corporation or otherwise, shall not in any way or manner affect

the liability or obligation of the Bank under this Guarantee.

7. It shall not be necessary, and the Bank hereby waives any necessity, for the

Authority to proceed against the Service Provider before presenting to the

Bank its demand under this Guarantee.

8. The Authority shall have the liberty, without affecting in any manner the

liability of the Bank under this Guarantee, to vary at any time, the terms and

conditions of the O&M Contract or to extend the time or period for the

compliance with, fulfillment and/ or performance of all or any of the obligations

of the Service Provider contained in the O&M Contract or to postpone for any

time, and from time to time, any of the rights and powers exercisable by the

Authority against the Service Provider, and either to enforce or for bear from

enforcing any of the terms and conditions contained in the Contract and/or the

securities available to the Authority, and the Bank shall not be released from

its liability and obligation under these presents by any exercise by the

Authority of the liberty with reference to the matters aforesaid or by reason of

time being given to the Service Provider or any other forbearance, indulgence,

act or omission on the part of the Authority or of any other matter or thing

whatsoever which under any law relating to sureties and guarantors would but

for this provision have the effect of releasing the Bank from its liability and

obligation under this Guarantee and the Bank hereby waives all of its rights

under any such law.

9. This Guarantee is in addition to and not in substitution of any other guarantee

or security now or which may hereafter be held by the Authority in respect of

or relating to the O&M Contract or for the fulfillment, compliance and/or

performance of all or any of the obligations of the Service Provider under the

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

10. Notwithstanding anything contained herein before, the liability of the Bank

under this Guarantee is restricted to the Guarantee Amount and this

Guarantee will remain in force for the period specified in paragraph 8 below

and unless a demand or claim in writing is made by the Authority on the Bank

under this Guarantee, not later than 6 (six) months from the date of expiry of

this Guarantee, all rights of the Authority under this Guarantee shall be

forfeited and the Bank shall be relieved from its liabilities hereunder.

11. The Performance Security shall cease to be in force and effect till the

subsistence of the Contract and provided the Service Provider is not in breach

of this Contract. On successful completion of Term and upon request made by

the Service Provider for release of the Performance Security along with the

particulars required hereunder, duly certified by a statutory auditor of the

Service Provider, the Authority shall release the Performance Security

12. The Bank undertakes not to revoke this Guarantee during its currency, except

with the previous express consent of the Authority in writing and declares that

it has the power to issue this Guarantee, and the undersigned has full powers

to do so on behalf of the Bank.

13. Any notice by way of request, demand or otherwise here under may be sent

by post addressed to the Bank at its above referred Branch, which shall be

deemed to have been duly authorized to receive such notice and to effect

payment thereof forthwith, and if sent by post it shall be deemed to have

been given at the time when it ought to have been delivered in due course of

post and in proving such notice, when given by post, it shall be sufficient to

prove that the envelope containing the notice was posted and a certificate

signed by an officer of the Authority that the envelope was so posted shall be

14. This Guarantee shall come into force with immediate effect and shall remain

in force and effect for a period of [●] years or until it is released earlier by the

Authority pursuant to the provisions of the Contract.

Signed and sealed this….Day of……2025

SIGNED, SEALED AND DELIVERED

For and on behalf of the BANK

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

APPENDIX–II: Format for Financial Bid

Price quoted in the schedule shall be the governing price for evaluation and award

Sr. Description of Work Estimated Above Total Filled Total Filled

No. Cost (in INR) For / Price in Figure Price in Word

1 Year Below (Above/Below) (Above/Below)

(Incl.GST) (%) Inclusive of Inclusive of

REQUEST FOR PROPOSAL

(RFP) For Selection of an

Agency for Deployment of

Manpower for Various

Electrical Maintenance

Works under jurisdiction

of SoUADTGA, Ekta Nagar.

REQUEST FOR PROPOSAL (RFP) For Selection of an Agency for Deployment of Manpower for Various

Electrical Maintenance Works under jurisdiction of SoUADTGA, Ekta Nagar.

Schedule- B1 (Bill of Quantities)

Education Qualification Rate (INR)/

Description Nos. Month /

Diploma in Electrical

Engineering from a recognized

University/Board/Institute.

Minimum 2 years’ relevant

Cost of Diploma experience in electrical operation

Holder Supervisor & maintenance works. Should

have adequate knowledge of

electrical systems, maintenance,

safety procedures and

supervision of manpower.

ITI Certificate in Electrician

Trade from a recognized

ITI/NCVT/SCVT. Must possess a

valid Electrical

2 Cost of Electrician Wireman/Competency 6 19463.00

Certificate, wherever applicable.

Minimum 2 years’ relevant

experience in electrical

maintenance works.

Minimum 10th Pass from a

recognized Board. Minimum

years experience in

housekeeping/cleaning and

3 maintenance of 3 19090.00

Housekeeper public/commercial premises.

Should be physically fit and

capable of performing assigned

housekeeping duties.