Interior and Exterior colour work at GTU-ITR campus, Village:Mevad, Dist:Mehsana.

Name of work : Interior and Exterior colour work at GTU-ITR campus, Village:Mevad,

Tender inviting

authority: Registrar on behalf of Gujarat Technological University

Address: Gujarat Technological University GTU Campus, Sabarmati – Koba

Highway, Nr.Visat Three Roads, Chandkheda, Ahmedabad-

382424.Gujarat,India

Ph. : 079 - 23267500 Fax: 079 23267676 E-mail : [email protected]

URL : www.gtu.ac.in

Date & time of start of: Date: 03/08/2026

Online downloading 11:00 hrs onwards

Last date & time of Date: 18/08/2026

Physical submission Up to 18:00 hrs

of technical bid(Part-1)

Last date & time of Date: 18/08/2026

online submission Up to 13:00 hrs

of price/commercial/

financial bid (Part-2)

Tender/bid inviting/ Registrar

opening authority: Gujarat Technological University

Chandkheda, Ahmedabad

Dated Signature of the Contractor Signature of the Registrar

Tender Document for Interior and Exterior colour work at GTU-

ITR campus at Village: Mevad, Dist: Mehsana

Name of Work: Interior and Exterior colour work at GTU-ITR campus at Village:

Mevad, Dist:Mehsana.

Technical bid/prequalification bid

Note: To be submitted in physical form only.

Dated Signature of the Contractor Signature of the Registrar

E-Tender No.: 04/2026-27

Technical bid/prequalification bid

Name of Work: Interior and Exterior colour work at GTU-ITR campus at Village:

Mevad, Dist: Mehsana.

Sr. No. Description Pg. No.

1. Notice Inviting Tenders 4-5

2. Notice Inviting Online Tenders 6-10

3. Additional Instructions To Persons Tendering (Annexure-1) 11-13

4. Declaration (Annexure-2)

General Rules And Directions For The Guidance of Contractors

6. Memorandum (Annexure-4) 18-19

7. Prequalification Criteria (Annexure-5) 20-22

8. Special Conditions of Contract (Annexure-6)

9. Conditions of Contract (Annexure-7) 24-51

10. Financial bid 52-56

Dated Signature of the Contractor Signature of the Registrar

NOTICE INVITING TENDERS

1. Tenders are invited on behalf of Gujarat Technological University, Ahmedabad for work

as per number one of this Booklet. The work is estimated to cost of Rs.29,97,663.00/-

This estimate however, is given as a rough guide.

2. The work is required to be completed within 180 days as per the terms of the contract

3. The contractors/agency who fulfills the qualification criteria are permitted to tender.

Not more than one tender shall be submitted by a contractor/agency/individual-sole

proprietor or by a firm. No two or more concerns in which an individual is interested as

a proprietor and/ or a partner shall tender for the execution of the same work. If they

do so, all such tenders shall be liable to be rejected

4. Bid document can be downloaded in Electronic Format on online website

www.gtu.nprocure.com from 03/08/2026 at 11:00 hours. Necessary documents like

Tender Fees, EMD, solvency certificate, Certificates supporting to registration

certificate, experience certificate, PAN card, GST registration, & other related

documents (As per Annexure 5) needed to be furnished in physical form with technical

bid (Part-1) up to date 18/08/2026 at 18:00 hours, same shall be submitted, by

RPAD/speed post/courier to the office of the Registrar, Gujarat Technological

University at Admin Bldg. of Gujarat Technological University situated at Vishwakarma

Government Engg. College Campus, Chandkheda, Ahmedabad-382 424. Technical bid

will not be received personally.

5. Doucemnts pertaining to tender and signed for the purpose of identification by the

Accepting officer or his accredited representative will be open for inspection by

tenderer at the following offices during working hours. (a) Estate Department, A-207,

Gujarat Technological University, Chandkheda, Ahmedabad-382424

6. Tenderers are advised to visit the site sufficiently in advance of the date fixed for

submission of the tender. A tenderer shall be deemed to have full knowledge of all the

relevant documents samples, site etc.; whether he inspects them or not.

7. Submission of a tender by tenderer implies that he has read this notice and all other

contract documents and has made himself aware of the scope and specification of the

work to be done and of conditions and rates at which stores, tool and plant etc. will be

issued to him, by Gujarat Technological University and local conditions and other

factors bearing on the execution of the works.

8. The bidder should quote his commercial/financial bid online as per E-tendering system,

as shown in Schedule-B of commercial/financial bid (Part-2). Last date of receipt of the

same is 18/08/2026 by online only up to 13:00 hrs.

9. The tender for the works shall not be witnessed by a contractor or contractors who

himself / themselves has/have tendered or who may and has/have tendered for the

same works. Failure to observe this condition shall render the tender of the contractor

tendering, as well as of those witnessing the tender, liable to rejection.

10. The technical bid will be opened on date 19/08/2026 at 11:00 hrs at the office of the

Registrar, Gujarat Technological University at Admin Bldg., Chandkheda, Ahmedabad-

382 424 in the presence of bidders who may choose to remain present in the office of

the Bid opening Authority Specified in Bid documents. After opening of technical bid all

the documents shall be assessed by Estate Maintenance Committee based upon

qualifying criteria.

Dated Signature of the Contractor Signature of the Registrar

11. The commercial/financial bid of the agency/service provide/contractor who is

declared qualified will be opened online on date 19/08/2026 at 11:05 Hrs. in the

presence of bidders who may choose to remain present in the office of the Bid opening

Authority Specified in Bid documents.

12. A Tenderer shall submit the tender which satisfied each and every condition laid down

in this notice and tender documents, failing which the tender will be liable to be

13. The Gujarat Technological University does not bind himself to accept the lowest or any

tender or to give any reasons for the decision.

14. More Information for Notice inviting e-tender in tabular form is attached as per

15. This notice of tender as above and as per Annexure-A shall form the part of the contract

For and on behalf of Gujarat Technological University

Date: 03/08/2026 Registrar,

Gujarat Technological University,

Dated Signature of the Contractor Signature of the Registrar

NOTICE INVITING ON-LINE TENDER

E-TENDER NOTICE NO. : 04 FOR 2026-27

Name of work: Interior and Exterior colour work at GTU-ITR campus at Village:Mevad,

Type of tender: Open

Tender/bid inviting and opening authority: Registrar, Gujarat Technological University.

(A) Details of E-Tender item:

Sr. Name of Work Estimated EMD Tender Fee Total

No. Tender (Rs.) in (Rs.) Security

Value (Rs.) Deposit(Rs.)

Interior and Exterior

colour work at GTU-ITR 1770/-

1. campus at 30,000/- (Including 1,50,000/-

Village:Mevad, GST)

Eligibility Criteria: As per Annexure-5, 5.1 and

B) Schedule for e-tendering is fixed as under:

As per convenience of

Site Visit (If any) agency/contractor except holiday

within office hours before

(ii) Pre-bid Conference Nil

Date of downloading of tender onwards, bidders can download the

documents tender documents free of cost from

the website:www.gtu.nprocure.com

Last date of submission of technical

So as to reach Up to Dt. 18/08/2026

bid-prequalification form and

up to 18:00 hours at the office of the

supporting documents in physical form

(iv) bid inviting authority at Registry

by RPAD/Speed Post/Courier only

(Part-1). Note: No documents shall be

received personally.

Last date of on line submission of

(v) Commercial/Financial bid tender(Part-

Submission of technical bid- Tender fee/EMD/ by Demand Draft in

prequalification form and document favour of “Gujarat Technological

including Tender fee, EMD, bank University” payable at Ahmedabad of

solvency certificate and other any Nationalized/scheduled bank

Dated Signature of the Contractor Signature of the Registrar

supporting Documents during office (except co-operative bank) and

hours. solvency certificate of any

Nationalized /scheduled bank (except

co-operative bank) in original –

physical form shall be submitted

along with technical bid (Part-1)

including all other relevant

documents required as per

qualification form so as to reach up to

date 18/08/2026 and till up to 18:00

hours by RPAD/Speed Post/Courier,

to the office of the Registrar, Gujarat

Technological University at Registry

Admin Bldg., Chandkheda,

Note 1: If Tender Fee/ EMD/ Solvency

certificate is not paid along with

technical bid as shown in Bid

Document, then tender will not be

Note 2: No Exemption Certificate is

Note 3: Tender Fee, EMD documents

shall also be scanned and submitted

online otherwise tender shall be

Submission in Electronic format

Last date of online submission of

through online and same should be

(vii) Commercial/Financial bid i.e. Last date

submitted till the last date

of receipt of C.B./F.B.(Part-2)

18/08/2026 up to 13:00 hours.

Opening of technical bid- Dt. 19/08/2026 at 11:00 hours at the

prequalification form(Part-1) office of the bid opening authority

Online opening of

Commercial/Financial bid, only of the

On date 19/08/2026 at 11.05 hrs

(ix) Tenderer who have succeeded in

prequalification criteria at the office of

the bid opening authority(Part-2)

120 days from date of opening of

(x) Bid validity period

Agency/Contractors/service provider who are having the qualification according to

Annexure-5 and 5.1 having submitted all the relevant documents as said in Annexure-

5.2 and satisfied by the competent authority shall be declared qualified.

Further Details of this tender are as under:

Dated Signature of the Contractor Signature of the Registrar

The service as per Schedule-B is to be provided for the place as per requirement

2.0 Downloading Tender Document:

2.1 Bid documents will be available on web site up to the Date shown above.

Bidders wishes to participate in this tender will have to register on web site

https://gtu.nprocure.com

3.0 Digital Certificate :

Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology Act-

2000 using which they can sign their electronic bids. Bidders can procure the

same from any of the license certifying Authority of India or can contact (n)code

solutions- a division of GNFC Ltd, who are licensed Certifying Authority by Govt.

All bids should be digitally signed, for details regarding digital signature

3.2 certificate and related training involved the below mentioned address should be

(n)Code solutions

A division of GNFC

301, GNFC Infotower, Bodakdev,

Ahmedabad- 380 054 ( India )

E-mail: [email protected]

Bidders who already have a valid Digital certificate need not procure a new

3.3 Digital certificate.

Bid inviting/opening authority and address: Registrar, Gujarat Technological

University, Chandkheda, Ahmedabad-382

3.5 Mode of quoting rates: Percentage rate tender

On line Submission of Tender:

Bidders can prepare & edit their offers number of times before tender

submission date & time. After tender submission date & time, bidder cannot edit

their offer submitted in any case. No written or online request in this regard shall

Tenderer shall submit their financial bid/commercial bid(Part-2) in Electronic

format on above mentioned website & date shown above after Digitally signing

4.3 Offers submitted without digitally signed will not be accepted.

4.4 Offer of Commercial/financial bid in physical form will not be accepted in any

Dated Signature of the Contractor Signature of the Registrar

It is Bidder’s responsibility to verify Online Corrigendum / Amendments till last

4.5 submission date and time as well as before Final Submission of Bid.

5.0 Submission of Tender Fees, Bid Security and other Documents:

Tender fee/EMD by Demand Draft in favour of “Gujarat Technological

University” payable at Ahmedabad of any Nationalized/scheduled bank (except

co-operative bank) in original physical form shall be submitted along with

technical bid (Part-1) so as to reach up to date 18/08/2026 and till up to 18:00

hours by RPAD/Speed Post/Courier only, to the office of the Registrar, Gujarat

5.1 Technological University, Chandkheda, Ahmedabad-382

Note 1: Tender Fee/ EMD/ Solvency certificate is not paid as shown in Bid

Document tender will not be accepted. D.D. is compulsory

Note 2: No Exemption Certificate is allowed.

Note 3: Tender Fee, EMD documents shall also be scanned and submitted online

otherwise tender shall be rejected

Tender Fee for work is as follows:

Rs.1770/- (Rupees One Thousand Seven Hundred Seventy only)

5.2 Submitted by Demand Draft in favour of "Gujarat Technological University”,

payable at Ahmedabad from any Nationalized / Scheduled Bank except Co-

operative Bank. DD shall be valid up to 60 Days.

Bid Security i.e. EMD :

Rs.30,000/- (Rupees Thirty Thousand Only)

5.3 Submitted by Demand Draft in favour of "Gujarat Technological University”,

payable at Ahmedabad from any Nationalized / Scheduled Bank except Co-

operative Bank. DD shall be valid up to 60 Days.

Other Documents required to be submitted physically along with technical

a. As per Part-1(Annexure-5.2)

Valid Bank Solvency issued in Financial Year 2025/26 of not less than

Rs.20,00,000/- of Nationalized / Schedule bank.

6.0 Opening of Tender:

Intending bidders or their representative who wish to remain present at Registrar

Office at the time of tender opining can do so.

7.0 Contacting Officer:

Further details/clarification if any required will be available from Estate

department Gujarat Technological University, Mb.No. 079-23267613/538

In case bidder needs any clarification/assistance or if training required for

participating in online tender, they can contact at following office.

(n)Code solutions

A division of GNFC

301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 ( India )

Dated Signature of the Contractor Signature of the Registrar

e-mail: [email protected]

The list of certifying agencies are as mentioned under :

Sr. Name of Certifying Website Address

1. (n) Code solution www.gnvfc.com

2. Safecrypt www.stafescrupt.com

3. TCS www.tcs.-ca.tcs.co.in

4. MTNL www.mtnitrustline.com

7.4 Tender can also be seen from GTU website www.gtu.ac.in at tender option.

8.0 General instructions:

8.1 The tender fees will not be refunded under any circumstances.

8.4 Conditional tender shall not be accepted.

8.5 This tender notice shall form a part of tender document.

The tenderers are advised to read carefully the "Instruction for Tenderer" and

"Eligibility Criteria"(Annexure-5, 5.1 and 5.2) contained in the tender documents.

The Internet site address for E-Tender is http://gtu.nprocure.com and that of

corporate web site is www.gtu.ac.in at Tender option.

Free training camp for bidders will be organized on every Saturday between

to 5.00 P.M. at (n)Code solutions, A division of GNFC, 301, GNFC Infotower,

Bodakdev, Ahmedabad- 380 054 (India). Bidders are requested to take benefit of

The Gujarat Technological University reserves the rights to reject any or all

tenders without assigning any reason thereof.

Dated Signature of the Contractor Signature of the Registrar

ADDITIONAL INSTUCTIONS TO PERSONS TENDERING (Annexure-1)

1. Competency of tenderer: No contract will be awarded except to responsive bidders

capable of performing the class of work completed. Before the award of the contract,

any bidder may be required to show that he has the necessary facilities, experience,

ability and financial resources to perform the work in satisfactory manner within the

time stipulated. Tenderer may be required to furnish the tender inviting authority with

the statements as to their experience and their financial status. Tenderer shall be a

registered contractor in appropriate class of the Roads & Buldings Department or

Water Resources Department of Government of Gujarat.

2. Tenderer will be deemed to have inspected the site and to have satisfied as to the

nature of all works, all existing roads, water-way and other means of communication

and access to and from the site and work and the building that may be required for

temporary purpose in connection with the construction, completion and maintenance

of the works and must make his own enquiries as to work, yard sites and depot, and

dumps and as to acquisition of such additional sites and areas as may be necessary for

temporary purpose for construction, completing and maintaining the works.

2.1 The tenderers shall be received only under “Registered Post/Speed Post/Courier” No

other system, namely receiving of tenders by hand delivery or in person, should be

adopted under any circumstances.

(i) Late tenders: (i.e. tender recived after specified time of opening), delayed tenders

(i.e.tenders received before specified time of opening but after due date and time of

receipt of tender) and post tender offers shall not be opned and considered at all.

(ii) The tenders received (by registered post/speed post/courier) after time & the date

specified in the tender notice shall not be received by the concerned office from the

postmen, for which, date and time may be recorded on the cover of the tender as to

when tender was refused by the Chief Account Officer or any other person in-charge.

(iii) Necessary records should be maintained for refusal of such tenders in the registers for

receving tenders and should be installed by the concerned Chief Account Officer.

3 Payment: The tenderer must understand clearly that rates quoted are for completed

works and include all costs due to labour, scaffolding plant, supervision, service work,

power, royalties, octroi and all taxes etc. and to include all extras to cover the cost of

night work if and when required and no claim for additional payment beyond the

price/rates quoted will be entertained and the tenderers will not be entitled

subsequently to make any claim on the ground of misrepresentation or on the ground

that he was supplied with information given by any person (whether the employee is

the employee of GTU or not). Any failure on his part to obtain all necessary information

for the purpose of making his tender and filling the several prices and rates therein

shall not relive him any risks or liabilities arising out of or consequent upon the

submission of tender.

4 Tender Forms: Every ‘blank’ in the form of the tender and in the schedule must be

filled up by the tenderer and must return the document sent herewith.

Dated Signature of the Contractor Signature of the Registrar

5 Erasure: Persons tendering are informed that no erasures or alternations by them in

the text of the document sent herewith will be allowed any such erasures or

alternations will be disregarded. If there is any error in his writitng, no overwriting

should be done, the wrong word or a figure should be struck out and the correct one

written above or near it in unambiguious way. Each correction should be initialled.

Contractors to please read this Carefully:

1. The percentage in Schedule-B must be given in words and figures, amount thus worked

out must also be entered in column and grand total of amount must be struck out by

out must also be entered in column and grand total of amount must be struck out by

2. If the tender is taken in favour of the company, a power of attorney in favour of the

person who may have signed the tender for the company must accompany the tender.

3. A copy of valid bank solvency certificate issued in calendar Year 2023/2024 of

Nationalized/Scheduled bank has to be submitted as per prequalification criteria.

4. Tender must have accompanied with deamand draft of earnet money drawn in favour

of Gujarat Technological University payable at Ahmedabad. No exemption certificate of

any kind will be accepted. Tender without EMD wll be outrightly rejected.

4.1 The Earnest Money will be returned to the successful tenderer after he furnishes

security deposit and duly enters into the contract.

4.2 Within Ten days or within such time as may be decided by the Tender Inviting Authority

from date of receipt of the letter accepting his tender, the successful tenderer shall

furnish the required security deposit and attend the office of the Tender Opening

Authority for execution of the contract documents. If he fails to furnish the security

deposit or execute the contract document, his Earnest Money shall be forfeited and

action to disqualify him for bidding in Employer's Department / Organization for three

years will be taken and his offer will not be considered.

5. The original demand draft for earnet money deposit (EMD) shall be returned back as it

is to the unsuccessful bidders and shall not be deposited by GTU.

6. Copies of certificate as regards previous experience, if any, must accompany the

7. All pages of technical bid document should be initialized by the contractor.

8. All corrections, erasures and overwriting should be initialized by the contractor.

9. Discrepancies and adjustment of Errors:

Any error in quantity or amount in Schedule ‘B showing items of work to be carried out

shall be adjusted in accordance with the follwing rules:

(a) In the event of discrepancy between description in words and figures quoted by a

tenderer in the rates column, the description in words shall prevail.

Dated Signature of the Contractor Signature of the Registrar

(b) In the event of an error occurring n the amount column of the Schedule ‘B’ showing

items if work, as a result of wrong multiplication of the unit rate and quantity; the

unit rate shall be regarded as firm and multiplication shall be amended on the basis

(c) All errors in totaling in ‘amount’ column in carrying forward totals shall be

(d) Any rounding of amount against “items” or in “totals” shall be ignored.

The tendered sum so altered shall for the purpose of the tender be substituted for

the sum originally tendered and consideredfor acceptance.

(i) It may please be noted that the tender will be considered as invalid, especially, if

the requirements as per instruction no.1 to 10 above are not complied with before

submitting the tender. Also please read carefully the face sheet and ‘General Rules

and Directions for the guidance of contracotr’s of this form’

(ii) Right is reserved to reject any or all tender(s) without assigning any reason(s)

9A. The tender documents shall have to filled in either in ink or by ball pen.

10. In addition to the above, the tender will also be liable to be rejected outright it-

(i) The tenderer proposes any alternation in the work specified or in the timeallowed

for carrying out the work or any condition or correction made in any code or made

of Schedule ‘B’ or specifications.

(ii) Any of the page of the tender is/are removed or replaced.

(iii) All corrections, additionsor pasted slips are not intialled by the tenderer.

(iv) Any erasure is made by him in the tender

Dated Signature of the Contractor Signature of the Registrar

DECLARATION (Annexure-2)

(i) I/We hereby declare that I/We have visited the site and fully acquainted

myself/ourselves with the local situations regarding materials, labour and other

factors pertaining to the work before submitting this tender.

(ii) I /We hereby declare that I/We have carefully studied the conditions of contract,

specifications and other documents of this work and agree for execute the same

(iii) I/We hereby declare that my/our near relative are not working in the Gujarat

Technological University or it’s zonal offices on any post.

Dated Signature of the Contractor Signature of the Registrar

General Rules and Directions for the Guidance of Contractors (Annexure-3)

1. All works proposed to be executed by the contractor shall be notified in a form of

invitation to tender pasted on a board hung up in the office of the Registrar and signed

by the Registrar.

This form will state work to be carried out as well as the date of submitting and

opening tenders and the time allowed for carrying out the work, also the amount of

earnest money to be deposited with the tender and the amount of the security deposit

to be paid by the successful tenderer and percentage, if any, to be deducted from bill.

It will also state whether a refund of quarry fees, royalties, octroi dues and ground

rents will be granted. Copies of the specifications, designs and drawing and estimated

rates, and any other documents, required in connection with work which is signed for

the purpose of identification shall also be open for inspection by Contractor at the

office of the Registrar, Gujarat Technological University, Ahmedabad during office

Where the works are proposed to be executed according to the specifications

recommended by a contractor and approved by a competent authority on behalf of the

GTU, such specifications with designs and drawing shall form part of the accepted

2. In the event of tender being submitted by a firm. It must be signed separated by each

partner thereof or in event of the absence of any partner it shall be signed on his behalf

by person holding a power of attorney authorizing him to do so. Details of partners will

be furnished in Annexure-I alongwith the copy of partnership deed.

3 Receipts for payment made on account of any work, when executed by a firm, shall

also be signed by all the partners except where the Contractors are described in their

tender as a firm in which case the receipts shall be signed in the name of the firm by

one of the partners or by some other person having authority to give effectual receipts

4. The bider should quote his bid premium or rebate at the end of Schedule-B. If he do

not wish to quote premium or rebate, he should indicate “at par” in the blank space

preceding “%above/below” in Schedule-B. Thereafter he should work out and indicate

the offered bid amount both in words and figures in Schedule-B.

5P Only the tenderers submitting tenders and/or their authorized representatives shall be permitted to

remain present at the time of opening the tenders. No other contractors shall be allowed to remain

If the tenderer or their authorized representative is not present at the time of opening

the tender, the tender shall be opened in the presence of the tender-opening authority

Dated Signature of the Contractor Signature of the Registrar

and at least one additional officer or a senior officer of the concerned

government office. In such cases, other contractors who have not submitted tenders or

their representatives shall not be permitted to remain present.

The tender-opening authority shall record the amounts quoted in the various tenders in

the prescribed comparative statement. The contractor whose tender is accepted shall

be required to sign the details furnished in the tender along with copies of the relevant

documents as proof of identification. In the event that the tender is not accepted, the

Earnest Money Deposit (EMD) submitted by the contractor shall be refunded. The

contractor shall acknowledge receipt of the refunded amount accordingly.

6. The officer competent to dispose off the tenders shall have the right of rejecting all or

any of the tenders.

7. No receipt for any payment alleged to have been made by a Contractor in regard to any

matter relating to this tender or the contract shall be valid and binding on GTU unless it

is signed by the Registrar.

8. Under no circumstances shall any Contractor be entitled to claim enhanced rate for any

items in this contract.

9. All corrections or additions or pasted slip slips should be installed.

10. The measurements of work will be taken according to the usual method in use in the

Public Works Department and no proposals to adopt alternative methods will be

accepted. The OSD-Estate, GTU’s decision as to what is the usual method in use in the

Public Works Department will be final.

11. The Insurance Company’s bond will not be accepted against the security deposit.

12 In event of any error or discrepancy in write up of tender documents the contractor will

not take any undue advantage of such error or discrepancy and OSD-Estate, GTU shall

have powers to interpret and decide correct meaning of contradictory erraneous

13. The tender for the work shall remain open for a period of 15 days counted from the last

date of online submission of Bid.

14P Wherever the term “Bank” is mentioned in the agreement, the term “Bank” shall be

construed to mean a Scheduled Bank or a Nationalized Bank only.

Dated Signature of the Contractor Signature of the Registrar

15P The buildings under the contract work shall not be used by the contractor for

housing their labourers, staff, or for any other purpose. If this condition is violated, rent

for the occupied premises shall be recovered at the prevailing market rate.

16P The contractor shall furnish accurate information with due care in Annexure-5 and

Annexure-6 attached to the tender. Based on this information, even if the contractor

has quoted lower rates, it shall be examined whether the contractor is capable of

completing the work within the stipulated time limit. Accordingly, it shall be

determined whether the contractor's offer is the lowest and suitable as per the

17. All statutory taxes deductible at source under various acts and notifications by

Government shall be deducted while making payment for which T.D.S. Certificate shall

Dated Signature of the Contractor Signature of the Registrar

MEMORANDUM OF WORKS IN BRIEF (Annexure 4)

1) Name of work Interior and Exterior

colour work at GTU-ITR

2) Estimated Cost - Rs.

3) (a) Tender Fee Rs.1770.00

(b) Earnest money Rs.30,000.00

By demad draft of

nationalized/scheduled

bank in the name of

Gujarat Technological

University payable at

4) Validity period of tender offered 120 days from the

opening of financial/

commercial bid.

5) Security Deposit-

In the form of Demand Draft in favour of Gujarat

Technological University payable at Ahmedabad. Rs.1,50,000.00

6) Time allowed for completion of the work from the

date of written order to commence 180 days

Dated Signature of the Contractor Signature of the Registrar

7) Other details

(i) Date & time of start of online Date: 03/08/2026

downloading 11:00 hrs onwards.

(ii) Last date & time of Date: 18/08/2026

Physical submission of Up to 18:00 hrs

technical bid (Part-1)

(iii) Last date & time of Date: 18/08/2026

online submission of Up to 13:00 hrs

financial bid & online

documents (Part-2)

(iv) Address to send the tender To,

Gujarat Technological

Visat-Koba Road,

Ahmedabad-382424.

(v) Mode of quoting rate in Schedule ‘B’ In figures as well as in words

Gujarat Technological University

Dated Signature of the Contractor Signature of the Registrar

Prequalification criteria

1.0 The bidder must provide all the information asked as per Annexure-5.2

2.0 The bidder must provide all the certified documents/original documents asked as in

Annexure-5.2 marked, “*”.

3.0 The bidder must have the experience of at least five years in Civil Work in continuity.

Experience will be counted from date of registration/establishment of firm.

4.0 The bidder must have completed minimum one civil work costing not less than Rs.15 lakhs

within last five financial years & attach satisfactory work completion certificate for the

same is mandatory.

5.0 The bidder must not be black listed and/or having no inquiries/cases pending against him

by Government of India, Government of Gujarat or any state board/ universities/

corporation since inception of the firm

6.0 No police/court case should have implemented against the bidder from the date of

commencement of profession to the date of offering bid

7.0 The bidder if fails to comply with any of the provisions asked as per Annexure-5.2 and/or

not providing information then he is likely to be disqualified.

8.0 If any information found false with a malafide intension of getting qualified will be treated

serious and his EMD is likely to be forfeited and he will be blacklisted for not giving any

work in future.

9.0 GTU may ask to produce original document where certified photocopies are produced.

10.0 The Bidder must have one Diploma/Degree civil engineer in their Team.

11.0 The bidder must submit scan copy of following documents online and failing which the

tender will be liable to be rejected.

a. Copy of Demand Drafts for Tender fee.

b. Copy of Demand Drafts for EMD.

Selection of service provider for tender acceptance

1.0 After the pre-qualification selection of service provider according to Annexure-5 &

financial bid of successful bidders in technical bid will be opened online.

2.0 When amount of total tendered cost quoted is FOUND SAME in more than one tender then

selection of service provider will be done according to turnover and experience of the

bidder and the decision of the University will be final and binding to all.

Dated Signature of the Contractor Signature of the Registrar

Prequalification Information

Sr.no. Particulars Details supporting

Demand Draft for Tender fee of Rs.1770/- of any Nationalized/ Scheduled

bank in favour of “Gujarat Technological University” payable at Ahmedabad *

Demand Draft for EMD of Rs.30,000/- of any Nationalized/ Scheduled bank in

favour of “Gujarat Technological University” payable at Ahmedabad *

3 Technical bid document (part-1) duly signed & stamped by the agency *

4 Name, address, Telephone no. & email_id of the Headquarter of

5 Certified copy of registration with R&B Department of Govt.of Gujarat in ‘E-1’

or above Class *

Name, address, Telephone no. & email_id of owner/partners/director/power

Certified copies of following certificates *

7 GST Registration *

Annual Turn Over of preceding Three (03) *

financial years (enclosed C.A. certified copies)

The bidder shall have an average annual turnover of at least Rs. 20.00 Lakhs

during the above three financial years, derived from similar service works*

Details of providing/completed such services during preceding five (05) years

(including current one) with information as under *

In Government/semi-government/board/corporation/public limited company

/ bank/ hospital/university/colleges/industries etc.

Institute/Comp Amount Amount of

any Name & Contract of completed Nature of

Sr. No. completed yes

9 Contact Details Period Contract job work

Certified copies of work orders or work completion certificate must be

The information should be provided in chronology.*

The authorized completion certificate for One single civil work costing not less

10 than Rs. 24.00 lakh/Two civil works each costing not less than Rs. 15.00 lakh

successfully completed during the period from 01/01/2023 up to the start

date of tender downloading.

11 Diploma/Degree Certificate in Civil Engineering

Notarized Declaration on Rs.300/- stamp paper as per Appendix-1 mentioned

Valid Bank solvency certificate of minimum Rs.20,00,000/- of

13 Nationalized/scheduled bank issued in calendar year 2025/2026 *

Dated Signature of the Contractor Signature of the Registrar

(1) The details as marked with, “ * “ shall be provided with certified photo copy, reference

letter, authorized certificate otherwise tender will not be considered.

(2) Technical bid document (part-1) duly stamped & signed has to be submitted by the

agency in physical form otherwise tender will be out rightly rejected.

(3) DD of tender fee/EMD to be submitted in original as well as online scan copy of the

(4) If any false information with a malafide intension of getting qualified will be treated

serious and his EMD is likely to be forfeited and he will be blacklisted for not giving any

work in future.

(5) GTU may ask to produce original documents if required.

(6) Tender must be submitted in binding form and Pg.no. to each document must be

Notarized declaration shall be as per below on Rs. 300/- stamp paper:

I/We am/are do hereby declare that our firm is not black listed and no inquiries/cases are pending

against us, by Govt.of India/Govt. of Gujarat or anyStateBoard/Universities/ corporation,since

inception of the firm/company.

I/We a m /are do hereby declare that I/am/We/are not defaulter of any financial institution and no

police/court case is implemented against us from the date of commencement of profession to the date

of offering the bid.

I/We am/are further undertake that if above declaration proves to be wrong /incorrect

or misleading our tender/contract stands to be cancelled/terminated.

Seal and Signature of Authorized person

Dated Signature of the Contractor Signature of the Registrar

SPECIAL CONDITION OF CONTRACT (Annexure-6)

Name of work: Interior and Exterior colour work at GTU-ITR campus at Village: Mevad, Dist:

(1) The scope of work includes Interior and Exterior colour work at GTU-ITR campus. The

contractor should quote the rates accordingly. Rates given in Schedule-B is inclusive of

all lead/level/height, scaffolding, stacking, conveyance and excluding GST.

(2) Any/All material required for the execution shall be approved from engineer-in-charge.

Material of approved sample shall be allowed to use for the execution of relevant

(3) All the unused debris received from Schedule-B are to be conveyed and disposed off at

an appropriate place. The rate for these items include loading, unloading, conveyance

and disposal. Used/scrapped materials (Schedule-B) are to be stacked as and where

directed without any lost. These dismantled accessories will be the property of Gujarat

Technological University.

(4) The colour sample shall be submitted for approval to the Engineer-in-Charge before

procurement. Only after obtaining such approval shall the required quantity of the

approved material be brought to the site for execution of the work.

(5) Specification shall be according to Road & Building Department standard booklet of

building works and as per the specification of electrical department.

Dated Signature of the Contractor Signature of the Registrar

TERMS & CONDITIONS OF CONTRACT (Annexure-7)

Clause – 1 DEFINITIONS AND INTERPRETATION.

In the contract (as hereinafter defined), the following words and expressions will have the

meanings hereby assigned to them.

(I) Approved/Approval means approved in writing.

(II) Competent Authority means the authorty to whom powers have been delegated for the

specified objects related to the contract by or on behalf of the Gujarat Technological

(III) Construction plant means all equipments, appliances or things of whatsover nature

required for the execution, completion or maintenance of the works or temporary works but

does not include materials or other things intended to form or forming part of the parmanent

(IV) Contract means the notice inviting tenders, instructions and general rules and direction for

tenderers, terms and conditions of contract, specification, drawings, tender (including the

schedules of quantities and tender prices), the formal agreement and all addenda and

attachments related to the above and negotiation letters preceeding the letter of acceptance

(V) Contractor means the particular Person, Firm Corporation, the Company with whom the

contract has been made for executing the works.

(VI) Contract price means the total tender amount indicated in the letter of acceptance of

tender and includes adjustments, if any, in accordance with contract conditions.

(VII) Day means a day from midnight to midnight.

(VIII) Drawings means the drawings referred to in the specifications, any modification of such

drawings approved in writing and such other drawings as may from time to time be furnished

or approved in writing by the Engineer-in-charge.

(IX) Employer/Owner means the The Registrar, Gujarat Technological University

(X) Engineer-in-charge (E.I.C.) means the Deputy Engineer concerned with the works or

specified parts of the works under the contract or such other assistants or subordinates to

whom the The Registrar may have delegated certain duties, acting separately within the scope

of the particular duties entrusted to them.

(k) ISS means Indian Standard Specifications.

(l) “Materials” means things of all kinds (other than Plant) intended to form or forming part of

the Permanent Works, including the supply of any materials to be supplied by the Contractor

for the purpose of the contract.

(m) Month means from the beginning of a given date of a calender month to the end of the

preceding date of the next calendar month.

(n) Performance Guarantee means the security (or securities, if any) under Clause

[Security Deposit].

(o) “Permanent Works” means the permanent works to be executed by the Contractor

(p) Retention money means the accumulated retention moneys which the Employer retains

(q) Site means the lands and other places on, under in or through which, the works are to be

executed or carried out and any other lands or places provided by the owner for the purpose

of the contract together with such other places as may be specifically designated in the

contract or subsequently approved as forming part of site.

Dated Signature of the Contractor Signature of the Registrar

(r) Sub contractor means any person named in the Contract as a sub-contractor or any

appointed as sub contractor, with the approval of the Employer for a part of the Works; and

the legal successors in title to each of these persons.

(s) Technical Auditors means the officers of Quality Control wing or Third Party Inspectors, if so

approved for Work.

(t) Temporary works means all temporary works of every kind required for the performance of

(u) Tendered Amount means the total tender amount indicated in the letter of acceptance of

(v) “Variation” means any change to the Employer’s Requirements or the works, which is

instructed or approved as variation under Clause 14 [Schedule of Quantities and Extra items ]

(w) Week means seven consecutive days.

(x) "work" or "works" where used in these conditions shall, unless, there be something in the

subject or context repugnant to such construction be construed to mean the work, or the

works contracted to be executed under or in or by virtue of contract, whether temporary or

permanent and whether original, altered, substituted or additional.

CLAUSE 2 : Security Deposit :

The person / persons whose tender is accepted (hereinafter called the “Contractor” which

expression shall, unless excluded by, or repugnant to the context include his Legal heirs,

executors, administrators and assigns ) shall (a) Deposit with the GTU a sum sufficient to make

up the full security deposit specified in the tender in DD of Nationalised/Scheduled Bank in

favour of Gujarat technological University payable at Ahmedabad within a period of 7 days

from the date of receipt of the Notification of acceptance of his tender. Security Deposit shall

be refunded one year after the satisfactory completion of work.

CLAUSE 3 : Liquidated damages for delay :-

(i) If the Contractor fails to complete the work under contract by the stipulated date, he shall

pay liquidated damages of at the rate of 0.1* percentage of the contract value per day from

the date of delaying the said work up to the date of completion and handing over to the GTU.

(ii) The aggregate maximum of liquidated damages payable under clause No.2 shall not

exceed 0.10 Percentage of contract value per day and shall be subject to the maximum

amount of ten percentage of the estimated amount put to tender.

(iii) Delays requiring payment of ten percentage liquidated damages of the amount put to

tender for performance shall be sufficient causes for termination of contract and for forfeiture

of security deposit.

CLAUSE 4 : Default by Contractor :

If the Contractor shall neglect or fail to proceed with the work with due diligence or if he

violates any of the provision of the Contract, the Registrar, GTU shall give the Contractor a

notice, identifying deficiencies in performance and demanding corrective action. Such notice

shall clearly state that it is given under the provision of this clause. After service of such notice,

the contractor shall not remove any plant, equipment and material from the site. The GTU

Dated Signature of the Contractor Signature of the Registrar

shall have a lien on all such plant, equipment and material from the date of such notice

till the said deficiencies have been corrected as mentioned in the said notice.

If the contractor fails to take satisfactory corrective action within ten days after receipt of such

notice, the Registrar on behalf of GTU shall terminate the contract in whole. In case the entire

contract is terminated, the amount of security deposit if any together with the value of the

work done but not paid for, shall stand forfeited to the GTU. The plants, equipment and

materials, held under this clause shall then be at the disposal of the GTU to recover the

amount equivalent to the liquidated damages and registration of the contractor shall be kept

in abeyance for three years from the date as fixed in all such cases.

The Registrar if necessary shall direct that a part or the whole of such plant, equipment and

material be removed from the site within a stipulated period. If the Contractor fails to do so,

the Registrar shall cause them or any part of them to be sold holding the net proceeds of such

sale to the credit of the Contractor. After settlement of accounts, the lien by the GTU of the

contractor’s remaining plant equipment and balances of materials shall be released.

Termination of the contract in whole shall be an adequate authority for the Registrar to

demand discharge of the obligations from the guarantors of the security for the performance.

CLAUSE 5 : Action when the progress of any particular portion of the work is unsatisfactory

If the progress of any particular portion of the work under Contract is unsatisfactory, the

Registrar shall, notwithstanding that the general progress of the work is satisfactory, in

accordance with Clause 2 be entitled to take necessary action under Clause 3 after giving the

Contractor ten day’s notice in writing and the contractor shall have no claim whatsoever for

any compensation for any loss caused to him due to such action.

CLAUSE 6 : Non exercise of powers under Clause-3 not a waiver

In any case in which any of powers conferred upon the Registrar by Clause 3 hereof shall

have become exercisable and the same shall not have been exercised, the non-exercise

thereof shall not constitute a waiver of any of the conditions hereof and such powers shall

not with standing be exercisable at any future date.

In the event of the Registrar taking action under clause 3 he may if so desire take possession

of all or any tools, plants, machineries materials and stores in or upon the work or the site

thereof or belonging to the contractor or procured by him and intended to be used for the

execution of the work or any part thereof, by paying or allowing for the same in account at the

contract rate or in case of contract rates not being applicable at such reasonable rates, as may

be comparable to current market rates where ascertainable of similar articles and comparable

condition, to be certified by the Registrar . In the alternative the Registrar may by notice in

writing to the contractor or his clerk of the works foreman or other authorised agent require

him to remove such tools, plants, machineries, materials or stores from the premises within a

time to be specified in such notice and in the event of the contractor failing to comply with any

such requisition, the Registrar may remove them at the contractor’s expenses or shall remove

them by auction or private sale at the risk and cost of the contractor in all respects, and the

certificate of the Registrar as to the expenses of any such removal and the amount of the

Dated Signature of the Contractor Signature of the Registrar

proceeds and expenses of any such removal shall be final and conclusive against the

CLAUSE 7: Extension of time :

If the contractor shall desire an extension of the time for completion of the work on the

ground of his having been unavoidably hindered in its execution or any other ground he shall

apply in writing to the Registrar before the expiration of the period stipulated in the tender or

before the expiration of 15 days from the date on which he was hindered whichever is earlier

and the Engineer-In-Charge may, if in his opinion, believe that there are reasonable grounds

for granting an extension, grant such extension as he thinks necessary or proper. The decision

of Engineer-In-Charge in this matter shall be final

CLAUSE 8 : Final measurements and final bill on completion of work

As soon as the work is completed the contractor shall give a notice of such completion to the

Engineer-In-Charge and on receipt of such notice the Engineer-In-Charge shall inspect the work

and if he is satisfied that the work is completed in all respect then :-

(i)For all works the final measurements shall be recorded within 45 days from the date of

physical completion of the work and the final bill shall be prepared within 45 days from the

date of recording final measurement. The completion certificate shall be issued within one

month from the date of final measurement subject to the contractor fulfilling his obligation as

provided in the contract and subject to the work being complete in all respects.

(ii)No certificate of completion shall be issued nor shall the work be considered to be complete

till the contractor shall have removed from the premises, on which the work has been

executed, all scaffolding, sheds and surplus materials, except such as are required for

rectification of defects; rubbish and all huts and sanitary arrangements required for his

workmen on the site in connection with the execution of the work, as shall have been erected

by the contractor for the workmen and cleared all dirt form all parts of building(s) in, upon or

around which the work has been executed or of which he may have possession for the

purpose of the execution thereof and cleared floors, gutters and drains, cased doors and

sashes, oiled locks and fastenings labeled keys clearly and handed them over to the Registrar

or his representative and made the whole premises fit for immediate occupation or use to the

satisfaction of the Registrar . if the contractor shall fail to comply with any of the

requirements of these conditions as aforesaid, on or before the date of completion of the

works, the Registrar may , at the expenses of the contractor, fulfill such requirements and

dispose of the scaffolding, or surplus materials and rubbish etc. as he thinks fit and the

contractor shall have no claim in respect of any such scaffolding or surplus materials except for

any sum actually released by the sale thereof less the Cost of fulfilling the requirements and

any other amount that may be due from the contractor. If the expenses of fulfilling such

requirements is more than the amount realised such disposal as aforesaid the contractor shall

forthwith, on demand, pay such excess. The Registrar shall also have the rights to adjust the

amount of excess against any amounts that may be payable to the contractor.

CLAUSE 9: Intermediate and final payments

No payment shall be made for any work, estimated to cost less than rupees one thousand till

after the whole of the said work shall have been completed and a certificate of completion

given. But in the case of works estimated to cost more than rupees one thousand, the

Dated Signature of the Contractor Signature of the Registrar

contractor shall on submitting a monthly bill therefore, be entitled to receive payment

proportionate to the part of the work then approved and passed by the Engineer-In-Charge,

whose certificate of such approval and passing of the sum so payable shall be final and

conclusive against the contractor., All such intermediate payments shall be regarded as

payments by way of advance against the final payments only and not as payments for work

actually done and completed and shall not preclude the Engineer-In-Charge from requiring

bad, unsound, imperfect or unskilled work to be removed and taken away and reconstructed

or re-erected, nor shall any such payment be considered as an admission of the due

performance of the contractor or any part therefore in any respect or the accruing of any

claims, nor shall it conclude, determine, or affect in any way the power of the Engineer-In-

Charge as to the final settlement and adjustment of the accounts or otherwise or in any other

way vary or effect the contract. The final bill shall be submitted by the contractor within one

month of the completion of the work, otherwise the Engineer-In-Charges certificate of the

measurements and of the total amount payable for the work shall be final and binding on all

measurements and of the total amount payable for the work shall be final and binding on all

CLAUSE 10 : Payment at reduced rates

The rates for items of works shall be valid only when the items concerned is accepted as

having been competed fully in accordance with the sanctioned specifications. In cases where

the items of work are accepted as not so completed, the Engineer-In-Charge may make

payment on account of such items at such reduced rates as he may consider reasonable in

preparation of final or on account bill.

CLAUSE 11: Bills to be submitted monthly:

A bill shall be submitted by the contractor each month on or before the date fixed by the

Engineer-In-Charge for all works executed in the previous month and Engineer-In-Charge shall

take or cause to be taken the requisite measurements for the purpose of having the same

verified and the claim, so far as it is admissible, shall be adjusted, if possible, within ten days

from the presentation of the bill. If the contractor does not submit the bill within the time

fixed as aforesaid, the Engineer-In-Charge may depute a subordinate to measure up the said

work in the presence of the contractor or his duly authorised agent whose countersignature to

the measurement list shall be sufficient warrant and the Engineer-In-Charge may prepare a bill

from such list which shall be binding on the contractor in all respects.

CLAUSE 12 : Bills and rates payable:

The contractor shall submit all the bills on the printed forms to be had on application at the

office of the Engineer-In-Charge. The charges to be made in the bills shall always be entered at

the rates specified in the agreement or at the partly reduced rates subject to the approval by

the Engineer-In-Charge in the case of items not completed/executed as per agreements or in

the case of any extra work ordered in pursuance of these conditions and not mentioned or

provided for in the tender, at the rate here in after provided for such work.

CLAUSE 13: Drawings, designs instructions of engineer-in-charge

(1) The contractor shall execute the whole and every part of the work in the most substantial

and workman-like manner and both as regards materials and in other respects in strict

accordance with specifications.

Dated Signature of the Contractor Signature of the Registrar

The contractor shall also confirm exactly, fully and faithfully to the design, drawings and

instructions in writing for the work signed by the Engineer-In-Charge. The design and the

drawings shall be lodged in the office of the site Engineer-In-Charge to which the contractor

shall be entitled to have access for the purpose of inspection at such office during office hours.

(2) The contractor will be entitled to receive one copy of the accepted tender along with the

work order free of cost and will also be entitled to receive three sets of contract and working

drawings according to the progress of work as and when needed, free of cost.

(3) The several documents forming the contract are essential parts of the contract and

requirements occurring in one is binding as through occurring in all. They are intended to be

mutually explanatory and complimentary and to describe and provide for a complete work.

In the event of any discrepancy in the several documents forming the contract or in any one

documents, the following order of precedence should apply.

(a) Dimension and quantities : (i) Drawings (ii) Schedule-B of the Tender form (iii)

On drawings, figures dimensions, unless obviously incorrect, will be followed in preference to

scaled dimensions.

(b) Description: (I) Schedule-B of the Tender form :- (ii) Drawings (iii) Specifications.

In the case of effective description or ambiguity, the Engineer-In-Charge is entitled to issue

further instructions directing in what manner the work is to be carried out. The contractor

cannot take any advantage of any apparent error or omission in drawings or specifications and

the Engineer-In-Charge shall be entitled to make corrections and interpretations as necessary

to fulfill the plans and specifications.

CLAUSE 14 : Excess over tender quantities,extra items and variations

14.1 The Engineer-In-Charge shall have power to make any alterations in or addition to the

original specifications, drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be bound to

carry out the work in accordance with any instructions in this connection which may be given

to him in writing signed by the Engineer-In-Charge and such alternation shall not invalidate the

contract and additional work which the contractor may be directed to do in the manner above

specified as part of the work shall be carried out by the contractor on the same conditions in

all respects on which he agreed to do the main work and at the same rate as out by the

contractor on the same conditions in all respects on which he agreed to do the main work and

at the same rate as are specified in the tender for the main work.

14.2. Except that when the quantity of any item exceeds the quantity as in the tender by

more than 30% the contractor will be paid for the quantity in excess of 30% at the rate entered

in the S.O.R. of the year during which the excess in quantity is first executed.

14.3. If the additional or altered work includes any class of work for which no rate is specified

in this contract, then such class of work shall be carried out.

Dated Signature of the Contractor Signature of the Registrar

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work, where there are more than one comparable

items, the item of the contract which is nearest in comparison with regard to class or classes of

the work involved shall be selected and the decision of the Engineer-In-Charge as to the

nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be

carried out at the rate entered in the Schedule of Rates of the Division for the year in which

the tender was received, increased or decreased by the percentage by which the tender

amount is more or less as compared to the amount arrived at the rates in the “Schedule of

Rates” of the Division in the year in which the tender was received. If the Schedule of rates of

the Division does not contain all the items the percentage increase or decrease of the tender

shall be calculated considering such items which were included in the “Schedule of Rates “ of

the Division for the year.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be

carried out at the rate decided by the competent authorities on the basis of detailed rate

analysis after hearing the contractor before a Committee of Registrar, GTU stationed at the

same place or the nearest place.

14.4 If the additional or altered work, for which no rate is entered in the “Schedule of Rates”

of the Division is ordered to be carried out before the rate is agreed upon, then the contractor

shall within seven days of the date of receipt by him of the order to carry out the work, inform

the Engineer-In-Charge of the rate, which it is his intention to charge for such class of work and

if the Engineer in charge does not agree to this rates, he shall by notice in writing be at liberty

to cancel his order to carry out such class of work and arrange to carry it out in such manner as

he may consider it advisable, provided always that if the contractor shall commence work or

incur any expenditure in regard thereof before the rates shall have been determined as lastly

herein before mentioned, then in such cases he shall only be entitled to be paid in respect of

the work carried out or expenditure incurred by him prior to the date of the determination of

the rate as aforesaid according to such rate or rates as shall be fixed by the Engineer-In-

Charge. In the event of the dispute, the decision of the Registrar, GTU shall be final.

Where, however, the work is to be executed according to be the designs, drawings and

specification recommededby the contractor and accepted by the competent authority, the

alternation above referred to shall be within the scope of such designs, drawing and

specifications appended to the tender.

The time limit for the completion of the work shall be extended in the proportion that the

increase in the cost occasioned by shall be final and conclusive.

CLAUSE 15: No claim for any payment of compensation for change or restriction of work

If at any time after the execution of the contract documents the Engineer-In-Charge shall for

any reason whatsoever, require the whole or part of the work, as specified in the tender, be

stopped for any period or shall not require the whole or part of the work to be carried out at

all or to be carried out by the contractor, he shall give notice in writing, stating the fact to the

Contractor who shall thereupon suspend or stop the work totally or partially, as the case may

be. In any such case , except as provided hereunder, the Contractor shall have no claim to any

Dated Signature of the Contractor Signature of the Registrar

payment or compensation whatsoever except as provided hereunder on account of any

profit or advantage which he might have derived from the execution of the work in full but

which he did not so derive in consequence of the full amount of the work not having been

carried out, or on account of any loss that he may be put to on account of materials purchased

or agreed to be purchased or for unemployment of labour required by him. He shall not have

also any claim for compensation by reason of any alteration having been made in the original

specifications, drawings, designs and instructions which may involve any curtailment of the

work as originally contemplated.

(1) However, the contractor will be entitled for compensation for loss, if any on the date of

notice, for the purchased materials or for the contract executed for the material to be

purchased for such work. Such compensation will be paid only for actual loss for materials, if

such materials so purchased or agreed to purchase is of required quantity/quality and was

purchased/ contracted to be purchased only for the same work. But no compensation shall be

granted to contractor on material for which advance has been given to contractor by GTU. The

amount of loss for such claim will be decided by Engineer-In-Charge.

(2) The contractor also will be entitled for compensation of unemployed labourers for 7 days

from the date of notice provided that in that opinion of Engineer-In-Charge such labourers

working for 7 days prior to the notice and would not be in a position to get employment

elsewhere within 7 days from the date of such notice . The contractor should try to employ

such unemployed labourers at other places from the date of such notice.

In case the Contractor does not agree with the decision of Engineer-In-Charge regarding the

amount of compensation or loss; it will be open for the contractor to appeal to Registrar, GTU

within one month from the date of knowledge of such decision. In such case the decision of

Registrar, GTU will be final and binding to the Contractor.

The Contractor shall not be entitled for loss of any expected profit of such work.

CLAUSE 16: Time limit for unforeseen claims:

The contractor shall not be entitled to any compensation from GTU on any account unless where

allowed by the conditions of this contact. In such cases the contractor shall have to submit a claim in

writing to the Engineer-In-Charge within one month of the cause of such claim occurring.

CLAUSE 17 : Action & compensation in case of bad work :

If at any time before the expire of Defects Liability period as detailed in Clause 17-A. It shall appear to

the Engineer-In-Charge or his sub-ordinate in charge of the work that/any work has been executed

unsound, imperfect or unskilled workmanship or with materials of inferior quality or that any materials

or articles provided by him for the execution of the work are unsound , or of a quality inferior to that

contracted for or are otherwise not in accordance with the contract, it shall be lawful for the Engineer-

In-Charge to intimate this fact in writing to the contractor and then notwithstanding the fact that the

work, materials or articles complained for may have been passed, certified and paid for the contractor

shall be bound forthwith to rectify, or remove and reconstruct the work so specified in whole or in part

as the case may require, or if so required, shall remove the materials or articles so specified in whole or

in part and provide other proper and suitable materials or articles at his own charge and cost, and in

the event of his failing to do so within a period to be specified by the Engineer-In-Charge in the written

intimation aforesaid, the contractor shall be liable to pay compensation at the rate of one percent on

the amount of the estimate of the rectification for every day not exceeding ten days during which the

failure so continues and in the event of any such failure as aforesaid continuing beyond ten days, the

Dated Signature of the Contractor Signature of the Registrar

Engineer-In-Charge may rectify or remove, and re- execute the work or remove and replace the

materials complained of as the case may be at the risk and expense in all respects of the contractor.

Should the Engineer-in-chare consider that any such inferior work or materials as described above may

be accepted or made use of, it shall be within his discretion to accept the same at such reduced rates as

he may fix therefore.

However, the contractor shall be responsible for normal maintenance of the work till the final bill for

the work is prepared by the departmental Officer.

Clause 17A : Defect liability period for Building works :

The contractor shall be responsible to make good and remedy at his own expenses any defect which

may develop or may be noticed or noticing such items which are not up the quality standards

stipulated in tender documents before the period mentioned hereunder. The Contractor shall be

responsible to repair / reconstruct such items at his own expense so as to maintain quality as

prescribed in tender specification for the entire period as here under. The Engineer-In-Charge shall give

the contractor a notice in writing about the defects / discrepancy and the contractor shall make good

the same within 15 days of receipt of the notice. In the case of failure on the part of the contractor, the

Engineer-In-Charge may rectify or remove or re-execute the work at the risk & cost of the contractor.

The Engineer-In-Charge shall be entitled to appropriate the whole or any part of the amount of security

deposit towards the expenses, if any, incurred by him in rectification, removal or re-execution.

The Defects Liability period shall be of one year and at least passing of one monsson after completion

of entire work.

CLAUSE 18: Work to be open to inspections – Contractor or responsible agent to be present :

All Works under or in course of execution or executed in pursuance of the contract shall, at all

times be open to the inspection and supervision of the Engineer-In-Charge and his

subordinates and the Contractor shall, at all times during the usual working hours, and all

other times for which reasonable notice of the intimation of the Engineer-In-Charge or his

subordinate to visit the works shall have been given to the contractor, either himself be

present to receive orders and instructions or have a responsible agent duly accredited in

writing present for that purpose. Orders given to the contractor’s duly authorised agent shall

be considered to have the same force and effect as if they had been given to the Contractor

CLAUSE 18-A : Employment of a qualified Engineer by the Contractor. The Contractor shall.

Employ full-time technically qualified staff during the execution of this work as under :-

One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs. One graduate or diploma civil engineer shall

be employed if the work cost less than five lakhs.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

CLAUSE 19 : Notice to be given before work is covered up :

The contractor shall give not less than five day’s notice in writing to the Engineer-In-Charge or

his subordinate in charge of the work before covering up or otherwise placing beyond the

reach of measurement any work in order that the same may be measured and correct

dimensions there of taken before the same is so covered up or placed beyond the reach of

Dated Signature of the Contractor Signature of the Registrar

measurement and if any work shall be covered up or placed beyond the reach of

measurement without such notice having and if any work shall be covered up or placed

beyond the reach of measurement without such notice having been given or consent

obtained, the same shall be uncovered at the contractor’s expenses and in default thereof no

payment or allowance shall be made for such work or for the materials with which the same

CLAUSE 20: Damage to contract work in progress and damages to surrounding properties:

If the contractor or his workmen, or servants shall break , deface, injure or destroy any part of

the building or the work in a question in/on which they may be working or any building , road,

fence, enclosure or grassland or cultivated ground contiguous to the premises on which the

works or any part thereof is being executed or if any damage shall be done to the work from

any causes whatever before damage occurred/caused due to normal flood or rain or if any

imperfections become apparent in it within three months from the grant of a certificate of

completion, final or otherwise by the Engineer-In-Charge , the contractor shall make good the

same at own expenses or in default, the Engineer-In-Charge may cause the same to be made

good by other contractor, and deduct the expenses (of which the certificate of the Engineer-In-

Charge shall be final ) from any sums that may thereafter become due to the contractor or

from his security deposit or the proceeds of sale thereof or a sufficient portion thereof.

CLAUSE 20A : Damages due to Act of God and unprecedented floods:

Neither party shall be liable to the other for any loss or damage occasioned by or arising out of

God, such as Unprecedented flood, Volcanic eruption, earthquake or other convulsion of

nature and other acts such as but not restricted to general strike, invasion, the acts of foreign

countries, hostilities, or war like operations before or after declaration of war, rebellion,

military or Usurped power which prevent performance of the contract and which could not

have been foreseen or avoided by a prudent person.

Note : “Unprecedented flood” means the flood crossing the High Flood Level of the past

Year(s) which is on the available record.

CLAUSE 21: Contractor to supply plant, ladders, scaffolding etc. and is liable for damage

arising from non-provision of lights, fencing etc. :

The contractor shall supply at his own cost all materials, plant, tools, appliances, implements,

ladders, cordage, tackle, scaffolding, and any temporary works which may be required for the

proper execution of the work whether in the original, altered or substituted form and whether

included in the specifications, or other documents forming part of the contract or referred to

in these conditions or not and which may be necessary for the purpose of satisfying or

complying with requirements of the Engineer-In-Charge as to any matter or to which under

these conditions he is entitled to be satisfied or which he is entitled to require together with

carriage therefore to and from the work. The contractor shall also supply without charge the

requisite number of persons with the means and materials necessary for the purpose of

settings out works and counting , weighing and assisting in the measurement or examination

at any time and from time to time, of the work or the materials, failing this, the same may be

provided by the Engineer-In-Charge at the expenses of the Contractor and the expenses may

be deducted from any money due to the Contractor under the contract or from his security

deposit, or proceeds of sale thereof or of a sufficient portion thereof. The contractor shall

Dated Signature of the Contractor Signature of the Registrar

provide all necessary fencing and lights required to protect the public from accident and

shall also be bound to bear expenses of defense of every suit, action or other legal proceeding,

at law that may be brought by any person for injury sustained. Owing to neglect of the above

precautions and to pay any damages and costs which may be awarded in any such suit, action

or proceedings to any such person , or which may, with the consent of the Contractor, be paid

in compromising any claim by any such person.

CLAUSE 21A:Regulations for scaffoldings, working platforms, gangways and stairways:

The Contractor shall provide suitable scaffolds and working platforms, gangways and

stairways, and shall comply with the following regulation in connection therewith.

(a) Suitable scaffolds shall be provided for workmen for all works that cannot be safely done

from a ladder or by other means.

(b) A scaffold shall not be constructed, taken down or substantially altered except

(i) Under the supervision of a competent and responsible person.

(ii) appointed by contractor and by competent workers possessing adequate experience in this

(c) All scaffolds and appliances connected therewith and all ladders shall be of sound material

be of adequate strength having regard to the loads and strains to which they will be

subjected and be maintained in proper condition

(d) Scaffolds shall be so constructed that no part thereof can be displaced in consequence of

(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly

(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to ensure the

strength and stability of the scaffolds.

(g) Scaffolds shall be periodically inspected by a competent person.

(h) Before allowing a scaffold to be used by his workmen, the Contractor shall, whether the

scaffold has been erected by his workmen or not, take steps to ensure that it complies fully

with the regulation herein specified.

( i ) Working platforms, gangways shall –

(i) be so constructed that no part thereof can dag unduly or unequally.

(ii) be so constructed and maintained having regard to the prevailing conditions as to reduce

as far as practicable risks of persons tripling or slipping and

(iii) be kept free from any unnecessary obstruction.

Dated Signature of the Contractor Signature of the Registrar

(j) In the case of working plateforms, gangways working places and stairwaya at a height

exceeding 2.00 M (to be specified)

(i) every working platform and every gangway shall be closely boarded unless other adequate

measures are taken to ensure safety.

(ii) Every working platform and every gangway shall have adequate width,and

(iii) every working platform, gangway, working place and stairway shall be suitably fenced.

(k) Every opening in the floor of a building or in a working platform shall, except for the time

and to the extent required to allow the access of person or the transport or shifting of

materials be provided with suitable means to prevent the fall of persons or material.

(l) When persons are employed on a roof where there danger of falling from a height

exceeding (4.25 mt) 14 ‘ (to be specified ) meters suitable precaution . Shall be taken to

prevent the fall of persons or material.

(m) Suitable precautions shall be taken to prevent persons being struck by articles which

might fall from scaffold or other working place.

(n) Safe means of access shall be provided to all working platforms and other working places.

CLAUSE 21 B : Regulations for hoisting appliances:

The contractor shall comply with the following regulations as regards the hoisting appliances

to be used by him

(a) Hoisting machines and tackle including their attachments, anchorages and supports shall –

(i) be of good mechanical construction, sound material and adequate strength and free from

patent defect, and

(ii) be kept in good repair and in working order

(b) Every rope used in hoisting or lowering materials or as a means of suspension shall be of

suitable quality and adequate strength and free from patent defect.

(c) Hoisting machines and tackles shall be examined and adequately tested after erection on

the site and before use and be re-examined in position at intervals to be prescribed by

Engineer-In-Charge.

Dated Signature of the Contractor Signature of the Registrar

(d) Every chain, ring, hook, shackle, swivel and pulley block used in hoisting or lowering

materials or as a means of suspension shall be periodically examined.

(e) Every crane driver or hoisting – appliance operator shall be properly qualified.

(f) No person who is below age of 15 years shall be in control of any hoisting machine,

including any scaffolds, nor shall give signals to the operator.

(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel and

pulley block used in hoisting or lowering or as a means of suspension the safe working load

shall be ascertained by adequate means.

(h) Every hoisting machine and all gears referred to in preceding regulation shall be plainly

marked with the safe working load.

( i ) In the case of hosting machine having a variable safe working load, each safe working load

and conditions under which it is applicable shall be clearly indicated.

( j ) No part of any hoisting machine or gear referred to in regulation ‘g’ above shall be loaded

beyond the safe working load except for the purpose of testing.

(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting

appliances shall be provided with sufficient safeguards.

( l ) Hoisting appliances shall be provided with such means as will reduce to a minimum the

risk of the accidental descent of the load.

(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a

suspended load becoming accidentally displaced.

CLAUSE 22 : Measures for Prevention of Fire :

The contractor shall not set fire to any standing jungle, tree bush wood or grass without a

written permit from the Engineer-In-Charge.

When such permit is given, and also in all cases when destroying cut or dug up tree, bush

wood, grass etc. by fire, the contractor shall take necessary measures to prevent such fire

spreading to or other-wise damaging surrounding property.When such permit is given and also

in all cases when destroying cut or dug up tress, bush wood, grass etc. by fire, the contractor

shall take necessary measures to prevent such fire spreading to or other-wise damaging

surrounding property.

CLAUSE 23 : Liability of contractors for any damages done in or outside work area :

Compensation for all damage done intentionally or unintentionally by Contractor’s labourers

whether in or beyond limits of GTU property including any damage caused by the spreading of

fire mentioned in the clause 22, shall be estimated by the Engineer-In-Charge, or such other

Officer as he may appoint and the estimates of the Engineer-In-Charge , subject to the decision

of the Registrar, GTU, on appeal , shall be final and the contractor shall be bound to pay the

Dated Signature of the Contractor Signature of the Registrar

amount of the assessed compensation on demand, failing which the same will be

recovered from the Contractor as damages in the manner prescribed in clause 1 or deducted

by the Engineer-In-Charge from any sums that may be due or become due from GTU to the

contractor under this contract or otherwise.

The Contractor shall bear the expenses of defending any action or other legal proceeding

that may be brought by any person for injury sustained by him owing to neglect of

precautions to prevent the spread of the fire and he shall also pay the damages and cost

that may be awarded by the court in consequence.

CLAUSE 24 : Work not to be sublet. Contract may be rescinded and security deposit forfeited

for subletting it without approval or for bribing a public officer or if contractor becomes

The contract shall not be assigned or sublet without the written approval of the Engineer-In-

Charge. And if the contractor shall assign or sublet his contract or attempt to do so or become

insolvent or commence any proceeding to get himself be adjudicated an insolvent or make any

compromisation with his creditors, or attempt to do so, the Engineer-In-Charge may, by notice

in writing rescind the contract, Also if any bribe, gratuity , gift loan, perquisite, reward or

advantage, pecuniary or otherwise, shall either directly or indirectly be given, promised or

offered by the contractor, or any of his servants or agents to any public officer or person in the

employ of GTU in any way relating to his office or employment, or if any such officer or person

shall become in any way directly or indirectly interested in contract, the Engineer-In-Charge

may thereupon by notice in writing rescind the contract. In the event of contract being

rescinded, the security deposit of the contractor shall thereupon stand forfeited and be

absolutely at the disposal of GTU and the same consequence shall ensure as if the contract had

been rescinded under clause 3 thereof and in addition the contractor shall not be entitled to

recover or be paid for any work therefore actually performed under contract.

CLAUSE 25: Sums payable by way of compensation to be considered as reasonable

compensation without reference to actual loss :

All sums payable by a contractor by way of compensation under any of these conditions shall

be considered as a reasonable compensation to be applied to the use of GTU without

reference to the actual loss or damage sustained and whether any damage has or had not

been sustained.

CLAUSE 26 : Change in the constitution of firm to be notified :

In the case of a tender by partners, any change in the constitution of a firm shall be forthwith

notified by the Contractor to Engineer-In-Charge for his information.

CLAUSE 27 : Disputes to be referred to Arbitration:

Settement of Disputes And Arbitration :

27.1 Appeal to Vice Chancellor: Any dispute as to the matters arising pursuant to this

contract that can not be settled amiably within 30 days after receipt of decision by the

Registrar of GTU for the contractor’s representation made by reference to this clause shall be

submitted by the contractor to the committee headed by Vice Chancellor of GTU for

Dated Signature of the Contractor Signature of the Registrar

settlement. The Vice Chancellor shall convene the meeting of the Registrar and the

contractor where the contractor will be given an opportunity to present his case with

production of documentary and oral evidence. The Registrar will be given the opportunity to

give reply to the issues raised by the aggrieved party and to produce documentary and oral

evidence to substantiate his submission. After hearing both the parties, the committee headed

by Vice Chancellor will give reasoned decision within 45 days from the date of receipt of

appeal by the contractor.

27.2 Arbitration : If the decision of the Vice Chancellor given under clause is not acceptable

to the contractor, the dispute shall be referred within 90 days from the date of receipt of such

decision or if no decision within specified time of 45 days is given by the Vice Chancellor then

after expiry of 45 days, to the (1) The sole Indian Arbitrator appointed by Vice Chancellor

under the " Indian Arbitration and Conciliation Act-1996.

27.3 The reference to the Vice Chancellor or to the Arbitrator under this Clause shall not

entitle the contractor to stop the progress of work. The contractor shall endeavor to finish his

job with stipulated time.

(i)The rates of payment under clause 5 for any tools, materials and stores, in or upon

the works of the site thereof or belonging to the contractor or procurred by him an

intended to be used for execution of the work or any part thereof possession of which

may have been taken by the Engineer-In-Charge under the said clause

(ii) The Reduction in rates made by the Engineer-In-Charge under clause 10 from the

items of works not accepted as completed fully in accordance with the sanctioned

specifications.

(iii) The rate of payment for any class of work which is included in the additional or

altered work carried out by the contractor in accordance with the instructions of the

Engineer-In-Charge under clause 14 and the rates for which is to be determined under

the said clause

(iv) The rates of payment for materials already purchased or agreed to be purchased by

the contractor before receipt of notice given by the Engineer-In-Charge under clause

15 and/or the amount of compensation payable to the contractor under the said

clause for loss in respect of such materials.

(v) The amount of compensation which the contractor shall be liable to pay under

clause 17 in the event of his failure to rectify, remove or reconstruct the work within

the period specified in the written intimation or the amount of expenses incurred by

the Engineer-In-Charge under the said clause 17 in rectifying, removing or re-

executing the work or in removing and replacing the materials or articles complained

(vi) The reduction of rates as may be fixed by the Engineer-In-Charge under clause

for the inferior work or materials as accepted or made use of.

(vii) The amount of compensation payable by the contractor for damages as estimated

and assessed under clause

Dated Signature of the Contractor Signature of the Registrar

(viii)The amount payable to the contractor for the work carried out under clause 29 in

accordance with the instructions and the requirements of the Engineer-In-Charge in a

case where there are no specifications.

(1) The awards declared by the arbitrator should be speaking award, giving reasons and

calculations for every item of claims. The decision will have to be implemented by all

the departments of the State Government and Public Sector Enterprises of Gujarat.

(2) Incase of dispute leading to the contractor or GTU approaching to Court of Law, it

shall be within the jurisdiction where the site of work is situated.

(3) The reference to arbitration proceeding under this clause shall not

(i) affect the right of the Engineer-In-Charge under clause 5 to take possession of all or

any tools plants materials and stores in or upon the works of site thereof belonging to

the contractor or procured by him and intended to be used for the execution of the

work or any part thereof.

(ii) Preclude the Engineer-In-Charge from utilising the materials purchased by the

contractor in any work or from removing such materials to other places, during the

period the work is stopped or suspended in pursuance of notice given to the

contractor under clause

(iii) Entitle the contractor to stop the progress of the work or the carrying out the

additional or altered work in accordance with the provisions of clause 14 or as the

case may be or clause

CLAUSE 28 : Lump sum in estimates :

When the estimate on which a tender is made includes lump sum in respect of part of the

work, the contractor shall be entitled to payment in respect of the items of work involved or

the part of the work in question at the same rates as are payable under this contract for such

items, or if the part of the work in question is not in the opinion of the Engineer-In-Charge

capable of measurement the Engineer-In-Charge may , as his discretion, pay the lump sum

amount entered in the estimate and the certificate in writing of the Engineer-In-Charge shall

be final and conclusive against the contractor with regard to any sum or sums payable to him,

under the provisions of this clause.

CLAUSE 29 : Action where no specifications :

In the case of work for which there is no such specification, such work shall be carried out tin

accordance with the Divisional Specification of Road and Building Department and in the event

of there being no Divisional Specifications, then, in such case the work shall be carried out in

all respects in accordance with the instructions and requirements of the Engineer-In-Charge.

CLAUSE 30 : Defination of work :

Dated Signature of the Contractor Signature of the Registrar

The expression “work” or “works” where used in these conditions shall, unless, there be

something in the subject or context repugnent to such construction to mean the work, or the

works, contracted to be executed under or in virtue of the contract, whether temporary or

permanent and whether original, altered, substituted or additional .

CLAUSE 31 : Contractor’s percentage whether applied to net or gross amount if the bill :

Percentage referred to in the tender shall be deducted from / added to the gross amount of

the bill before deducting the value of any stock issed. (This clause shall be applicable only for

CLAUSE 32 : Non refund of quarry fees & Royalties :

The contractor shall pay the royalty to the competent authority / local body as per rules. The

contractor shall furnish quarterly the statement showing quantity of quarried materials, from

whom purchased (with full address of the seller) and copies of bills for purchase to the District

Officer of the Mining and Geology Department of authority competent to levy royalty in the

area of work. Contractor shall also furnish such additional information as regards royalty

payment to the Royalty authority. The royalty charges paid shall be borne by the Contractor

and shall not be reimbursed by the Engineer-In-Charge.

Clause 33: Compensation under the workmen’s compensation Act :

The contractor shall be responsible for and shall pay compensation to his workman payable

under the Workman’s Compensation Act. 1923 (VIII of 1923) hereinafter called the said Act)

for injuries caused to the workman. If such compensation is paid by GTU as principal under

sub-section 12(1) of the said Act on behalf of the Contractor it shall be recoverable by GTU

from the contractor under sub section 12(2) of the said section. Such compensation shall be

recovered in the manner laid down in clause 1 above.

CLAUSE 34-A Liability of the contractor in case of accident:

The Contractor shall be responsible for and shall pay the expenses of providing medical aid

to any workmen who may suffer a bodily injury as a result of an accident. If such expenses

are incurred by GTU, the same shall be recoverable from the contractor forthwith and be

deducted, without prejudice to any other remedy of Government from amount due or that

may become due to the Contractor.

Clause 34-B: Arrangements for personal safety requirement and first-aid:

The contractor shall provide all necessary personal safety equipment and first aid apparatus

available for the use of the person employed on the site and shall maintain the same in

suitable condition for immediate use at any time and shall comply with the following

regulations in connection therewith.

(a) The workers shall be required to use the equipment so provide by the Contractor and

Contractor shall take adequate steps to ensure proper use of the equipment by those

(b) When work is carried on in proximity to any place where there is a risk of drowning all

necessary equipment shall be provided and kept for use and all necessary steps shall be taken

for the prompt rescue of any person, in danger.

Dated Signature of the Contractor Signature of the Registrar

(c) Adequate provision shall be made for prompt first aid treatment of all injuries

to be sustained during the course of the work.

Clause 35 : Quantities in the tender to be considered approximately:

The quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work executed being less than those entered in the tender. In the case of

increase in the quantities by more than 30% the new rate will be paid to the contractor for the

quantities in excess of 30% The rates for the increased quantities as aforesaid will be fixed in

the manner specified in clause

Clause 36 : Claim for compensation for delay in starting the work:

No compensation shall be allowed for any delay caused in the starting of the work on account

of delay in making available the full site of land at a time.

Clause 37 : Claim for compensation for delay in the execution of work:

No claim for compensation shall be allowed for any delay in execution of the work on account

of water standing in borrow pits or compartment. The rates are inclusive of hard or cracked

soil, excavation in mud, sub soil water or water standing in borrow-pits and no claim for an

extra rate shall be entertained unless otherwise expressly specified.

Clause 38 : Entering upon or commencing any portion or work :

The Contractor shall not enter upon or commence any portion or work except with the written

authority and instruction of the Engineer-In-Charge or of his subordinate in charge of the work.

Failing such authority, the Contractor shall have no claim to ask measurement of or payment

Clause 39 : Minimum age of person employed :

(I) No Contractor shall employ any person who is under the age of 18 years.

(I) The employment of donkeys and / or other animals and the payment of fair wages :

For Asphalt work(s) as far as possible, only the adult persons should be employed by the

contractor. If the adult person are not available, then the children below the age of 15(Fifteen

years) should not be employed under any circumstance.

(II) No contractor shall employ donkeys or other animals with branching of string or thin rope.

The branching must be at least three inches wide and should be of tape (Nawar).

(III) No animal suffering from sores, lameness or emaciation or which is immature shall be

employed on the work.

(IV) The Engineer-In-Charge or his agent is authorised to remove from the work any person or

animal found working which does not satisfy these conditions and no responsibility shall

be accepted by GTU for any delay caused in the completion work by such removal.

Dated Signature of the Contractor Signature of the Registrar

(V) The Contractor shall pay fair and reasonable wages to the workman employed by him

in the contract undertaken by him. In the event of any dispute arising between the

Contractor and his workmen on the grounds that the wages paid are not fair and

reasonable, the dispute shall be referred without delay to the Engineer-In-Charge who

shall decide the same. The decision of the Engineer-In-Charge shall be conclusive and

binding on the Contractor, but such decision shall not in any way affect the conditions in

the contract regarding the payment to be made by GTU at sanctioned tendered rates.

(VI) The contractor shall provide drinking water facilities to the workers/ labourers

employed on GTU works Amenities relating to sanitation shall also be provided to the

workers/labourers employed on works (in urban areas) . If the contractor fails to

comply with these provisions, the Engineer-In-Charge shall give notice in writing and if

the contractor does not provide this facility to the workers/ labourers within a period of

ten days from the date of the notice in writing, the Engineer-In-Charge shall thereupon

make the arrangement for drinking water at the cost of the contractor.

(VII) The Contractor shall provide the amenity of proper shed and shelter to the workers/

labourers and their children on GTU works as soon as the work starts. If the contractor

fails to provide shed and shelter, the Engineer-In-Charge shall provide the same at the

cost of contractor.

Clause 41 : Method of payment :

Payment to contractor shall be made by cheque drawn on any Bank within the Ahmedabad

convenient to them, provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will be

Clause 42 : Rates exclusive of GST:

The rates to be quoted by the Contractor must be exclusive of GST. No extra payment on this

account will be made to the contractor.

Clause 43 : Employment through employment exchange and local labour:

The Contractor should, as far as possible , obtain his requirement of labourers skilled and

unskilled , from the nearest Employment Exchange so as to utilise the local employment

potential. If there are no local Employment Exchange or such Exchanges are not able to

provide the required labour locally, suitable labourers should be utilised to the maximum

extent possible.

Clause 44 : Fair Wages : If a Contractor fails to pay within ‘7’ (Seven) days to the labourer(s)

/worker(s) the minimum wages prescribed by the Government under the Minimum Wages

Act. 1948 as in force from time to time, the Engineer-In-Charge shall be at liberty to deduct the

amount payable to the labourer/ workers from his (Contractors) bills or deposit(s) payable by

the Contractor after making due inquiries and establishing the claim(s) of the labourer(s)

The contractor shall not be entitled to any payment of compensation on account of any loss

that the Contractor may have to incur on account of the action as aforesaid. Before the action

Dated Signature of the Contractor Signature of the Registrar

as aforesaid, is enforced, a notice in writing to the Contractor shall be issued by the

Engineer-In-Charge to pay the wags as per Minimum Wages Act in force at the relevant time. If

Contractor does not act as aforesaid within seven days, then the action contemplated as above

shall be taken against him.

Clause 45 : List of Machinery :

The contractors shall also give a list of machineries in his possession and which they propose to

use on the work.

Clause 46 : Local labour on normal rates :

The contractor shall have to engage local labour and person seeking employment where

available on normal rate.

Clause 47: Vaccination to labourers:The contractor shall employ only such labour who shall

produce a valid certificate of having been vaccinated against small-pox within a period of last

Clause 48 : Camp facilities to workers:

1 Huts : The contractor shall build sufficient number of huts on a suitable plot of land for the

use of the laborers according to the following specifications.

(1) Huts of bamboos and grass may be constructed.

(2) A good site shall be selected. High ground removed from jungle but well provided with

tress shall be chosen wherever it is available. The neighborhood of rank jungle, grass or

weeds should particularly be avoided. Camps should not be established close to large

cuttings of earth work.

(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good

natural site cannot be procured, particular attention should be given to the drainage.

(4) There should be no over-crowding. Floor spaces at the rate of 2.8 Sq.m. per head shall be

provided. Care should be taken to see that the huts are kept clean and in good order.

(5) The contractor must find out his own land. If he wants GTU land, he should apply for it and

pay assessment for it.

2. Drinking Water : The contractor shall as far as possible, provide an adequate supply of

chlorinated pure potable drinking water for the use of labourers. This provision shall be at

the rate of not less than 4.5 liters per head. No provision need-be made where there is a

suitable nala, river or well within 0.4 km of the camp. However arrangement should as far

as possible, be made to chlorinate water by chlorinated tables before it is allowed for

drinking purpose.

3. The contractor shall construct semi permanent latrines for the use of Labourers on the

following scale, namely (a) Where female are employed, there shall be at least one latrine

for every 25 females. (b) Where males are employed there shall be at least one latrine for

every 25 males provided that where the number of males or female exceed 100 , it shall be

sufficient if there is one latrine for every 25 males or females , as the case may be up to the

first 100 and one for every 50 thereafter.

4. Privacy in latrines : Every latrine shall be under cover and so partitioned off as to secure

privacy , and shall have a proper door and fastenings.

Dated Signature of the Contractor Signature of the Registrar

5. Notice to be displayed outside latrines and urinals : (1) Where workers of both sexes are

employed there shall be displayed outside each block of latrine and urinal a notice in the

language understood by the majority f the workers For Men Only or For Women Only : as

the case may be.

(2) The notice shall also bear the figures of a man or of a women, as the case may be .

6. Urinals : There shall be at least one urinal for male/female workers up to 50 employed at a

time . Provided that where the number of male or female workmen, as the case may be,

exceeds 500, it shall be sufficient if there is one urinal for every 50 males or females up to

the first 500 and one for every 100 males or females or part thereof.

7. Latrines and Urinals to be accessible : (1) The latrines and urinals shall be conveniently

situated and accessible to workers at all times at the establishment . (2) (i ) The latrines

and urinals shall be adequately lighted and shall be maintained in a clean and sanitary

condition at all times (ii) Latrines and urinals other than those connected with a flush

sewage system shall comply with the requirements of the Public Health Authorities.

8. Water for latrines and urinals : Water shall be provided by means of pipes or tanks or

otherwise, so also be conveniently accessible in or near the latrines and urinals.

9. Bathing and washing places : (1) The contractor shall construct sufficient number of

bathing places.Every unit of 20 persons being provided with a separate bathing place. (2)

Washing places should also be provided for the purposes of washing clothes. Every unit of

30 persons shall have at least one washing place. (3) Such bathing and washing places

should be suitably screened and separate places provided for male and female workers .

(4) Such facilities shall be conveniently accessible and shall be kept in clean and hygienic

10. Drainage : The contractor shall make sufficient arrangement for draining away the

sewerage water as well as water from the bathing and washing places and shall dispose off

this waste water in such as way as not to cause nuisance. The contractor should obtain a

permission from the Gujarat Water Pollution Control Board, Gandhinagar if Water is so be

drained in river or near the well . The contractor would put malaria oil once in a week in

stagnant water round about the residence.

11. Medical facilities : The contractor shall engage a medical officer with a traveling dispensary

for a camp having 500 or more persons if there is no Government or other private

dispensary situated within 6 km. from the camp.

12. Conservancy and cleanliness: The contractor shall provide the necessary staff for effecting

the satisfactory conservancy and cleanliness of the camp to the satisfaction of the

Engineer-In-Charge . Atleast one sweeper per 200 persons should be engaged.

Conservancy staff should dump refuge in compost pit, away from the labour camp.

Dated Signature of the Contractor Signature of the Registrar

13. Health Provisions : The District Health Officer of the District or the Deputy

Director of Health Service shall be consulted before opening a labour camp and his

instructions on matters, such as the water supply, sanitary convenience, the camp-site,

accommodation and food supply shall be followed by the contractor.

14. Precautions against epidemic : (a) The authorities in charge of the colonies should get the

labourers innoculated against cholera and plague and vaccinated against smallpox at the

time or recruitment , if they are not innoculated or vaccinated within 6 months or 3 years

respectively prior to the date of recruitment. (b) When, in any labour camp there is an

epidemic disease or is threatened with such an outbreak, the authorities in charge of the

labour camps should ensure that all the inmates of the labour colonies are innoculated or

vaccinated as the case may be , depending on the diseases, within 72 hours after the

outbreak. (c) The authorities in charge of the labour colony should arrange to

communicate by wire regarding the outbreak of the epidemic diseases on the very day of

the outbreak , to the Mamlatdar of the Taluka, the District Health officer or to the Deputy

Director of Public Health in charge of that area and the Director of Public Health.

Thereafter they should continue to send daily reports to the above officers in the

prescribed form regarding the progress of the epidemic disease. (d) When the authorities

in charge of the labour colony suspect or have reason to believe that any immediate of the

labour colonies is suffering from the infectious or contagious disease , they shall forthwith

arrange for the segregation of such persons to isolated huts to be specifically provided for

the purpose and also for their treatment (e) As regional malaria epidemic outbreaks are

likely to occur in such project areas, the authorities in charge of the labour colonies should

report promptly the occurrence of unusual incidence of cases of malaria and also inform

the District Health Officer of the District, Deputy Director of Public Healthy (Malaria) and

the Director of Public Health and also arrange to institute all necessary anti malarial

measures as may be advised by the officials of the Public Health Department. (f) The

authorities in charge of the colonies should also arrange to carry out any other measures

that may be recommended by the officials of the Public Health Department necessary to

prevent or control the spread of disease.

15. Rest rooms: (1) In every place where in contract labour is required to halt at night in

connection with the contract works and in which employment of contract labour is likely to

continue for three month or more, the contractors shall provide and maintain rest rooms

or other suitable alternative accommodation within fifteen days of the employment of

contract labour.

(2) If the amenity referred to in sub rule is not provided by the contractor within the period

prescribed, the employer shall provide the same within a period of fifteen days of the

expiry of the period laid down in the sub-rule (1).

(3) Separate rooms shall be provided for women employees.

(4) Effective and suitable provision shall be made in every rooms for securing and maintaining

adequate ventilation for the circulation of fresh air and there shall also be provided and

maintained sufficient and suitable natural or artificial lighting.

(5) The rest room or other suitable alternative accommodation shall be of such dimensions as

to provide at least a floor area of 1. Sq. mt. For each person making use of rest rooms.

Dated Signature of the Contractor Signature of the Registrar

(6) The rest room or other suitable alternative accommodation shall be so

constructed as to afford adequate protection against heat, wind, rain, and shall have

smooth, hard and impervious surface.

(7) The rest rooms or other suitable alternative accommodation shall be at a convenient

distance from the establishment and shall have adequate supply of whole some drinking

16. Canteen Facilities: (1) In every establishment of contract work and wherein work regarding

the employment of contract labour is likely to continue for six months and wherein contact

labour numbering one hundred or more are ordinarily employed, the adequate canteen

facilities shall be provided by the contractor for the use of such contract labour within sixty

days of the commencement of the employment of contract labour.

(2) If the contractor fails to provide the canteen facilities within the time limit laid down the

same shall be provided by the principal employer within sixty days of the time allowed to

the contractor.

(3) The canteen shall be maintained by the contractor or principal employees as the case

may be in an efficient manner.

17. Accommodation in canteen : (1) The canteen shall consist of at least dining hall, kitchen,

store room, pantry, and washing places separately for worker and for utensils.

2 (I) The canteen shall be sufficiently lighted at all times where any person has access to it.

(ii) The floor shall be made of smooth and impervious materials and inside walls shall be lime-

washed or colour-washed at least once in each year, provided that the inside walls of the

kitchen shall be lime-washed every four months.

3 (i) The premises of the canteen shall be maintained in clean and sanitary condition.

(ii) Waste water shall be carried away in suitable covered drains and shall not be allowed to

accumulate so as cause nuisance.

(iii) Suitable arrangements shall be made for the collection and disposal of garbage.

18. Accommodation in dining hall : (1) The dining hall shall accommodate at a time, atleast

30% of the contract labour working at a time.

(2) The floor area of the dining hall excluding the area occupied per dinner to be

accommodated shall as prescribed in subrule (i)

(3) (I) A portion of the dining hall and service counter shall be partitioned and reserved for

women workers, in proportion to their numbers. (ii) Washing places for women shall be

separate and screened to secure privacy.

(4) Sufficient table, stools, chairs or benches shall be available for the number of diners to be

accommodated as prescribed in sub rule

19. Equipment in canteen :

(i) There shall be provided and maintained sufficient utensils, crockery , cutlery, furniture and

any other equipment necessary for the efficient running of the canteen.

(ii) The furniture utensils and other equipment shall be maintained in a clean and hygienic

(2) (i) Suitable clean cloths for the employees serving in the canteen shall also be provided

and maintained.

(ii) A service counter, if provided, shall have a top of smooth and impervious materials.

(iii) Suitable facilities including an adequate supply of hot water shall be provided for the

cleaning of utensils and equipment.

Dated Signature of the Contractor Signature of the Registrar

20. Food stuff to be served : The food stuff and other items to be served in the canteen shall

be in conformity with the normal food habits of the contract labour.

21. Prices to be displayed : The charges for food stuffs, beverages and any other item served

in the canteen shall be based on “no profit, no loss” and shall be conspicuously displayed in

22. Canteen to be run on “No profit no loss” basis : In deriving the prices of food stuffs and

other articles served in the canteen, the following items shall not be taken into consideration

as expenditure, namely.

(a) the rent for the land and building.

(b) The depreciation and maintence charges for the building and equipment provided for in

(c) The cost of purchase, repairs and replacement of equipment including furniture, crockery,

cutlery and utensils.

(d) The water charges and other charges incurred for lighting and ventilation.

(e) The interest on the amount spent on the provisions and maintenance of furniture and

equipment provided for in the canteen.

The local officers should check up whether, facilities as offered and which are admissible under

the existing rules and orders are made available to the workers and enforce upon the

contractors the necessity of adhering to the instructions for promotion of welfare of the

workers according to the terms of the contract.

23.-BOOKS OF ACCOUNTS AND REGISTRES OF THE CANTEEN : The books of accounts and

registers and other documents used in connection with the running of the canteen shall be

produced on demand to an inspector.

24.-AUDIT OF THE ACCOUNTS OF THE CANTEEN : The accounts pertaining to the canteen shall

be audited once every 12 months by registered accountants and auditors. Provided that the

Labour Commissioner may approve of any other person to audit the accounts; if he is satisfied

that it is not feasible to appoint a registered accountant and auditor in view of the site or the

location of the canteen.

CLAUSE 49 : Gum boots, hand gloves, masks etc. to laboureres:

Contractor shall have to arrange for the supply of gumboots. Hand gloves, mask etc. invariably

to the labourers/workers engaged by the contractor on asphalt work.

CLAUSE 50 :No distinction between between harijans and other workers:

The Contractor shall not show any distinction between Harijan and other class of labourers /

workers employed to carry out the Government work.

CLAUSE 51 : FENCING AND LIGHTING :

(a) The contractor shall, unless otherwise specified, be responsible for the proper fencing,

lighting guarding and taking of the necessary safety measures for all works comprised in the

contract and for the proper provision of temporary road, way, foot-way, guards, fences,

caution notices, etc. as far as the same may be rendered necessary by reasons of the work for

the accommodation of workmen, foot passengers or other traffic and of owners and occupiers

Dated Signature of the Contractor Signature of the Registrar

of adjacent property and the public and shall remain responsible for any accident that

may occur on account of his failure to take proper & timely precautions.

(b) All the arrangements made for fencing and lighting shall be maintained by the contractor

through the currency of the contract till the physical taking over of the work by

CLAUSE 52 : LIABILITY OF ACCIDENTS TO PERSONS :

Responsibilities and liabilities lf the contractor under Workmen’s Compensation Act are given

in clause 33. In addition following shall also apply:

(a) On the occurrence of an accident, which result in death of workmen employed by the

contractor or which is so serious as likely to result in death of any such workmen the

contractor, shall within 24 hours of happening of such accident(s) intimate, in writing to

Engineer-In-Charge the fact of such accidents. The contractor shall idemnity GTU against

all loss or damage sustained by the GTU resulting directly or indirectly from his failure to

give intimation in the manner aforesaid including the penalties or fines, if any, payable by

the GTU as a to the provisions of the said act in regard to such accident(s).

(b) In the case of an accident, in respect of which compensation may become payable under

Workmen’s Compensation Act. whether by the contractor or by the GTU as principal

Employer, it shall be lawful for the Engineer-In-Charge to retain out of money due and

payable to the Contractor, such sum or sum of money as may, in the opinion of the

Engineer-In-Charge, be sufficient to meet such a liability, The opinion of the Engineer-In-

Charge shall be final regard to all matters arising under this clause.

CLAUSE 53 : ACCESS TO SITE AND WORK ON SITE :

The Engineer-In-Charge may, if he considers fit from time to time, enter upon any land(s)

which may be in possession of the contractor under this contract for the purpose of executing

any work not included in this contract by agents or by other contractors, at this opinion and

the contractor shall, in accordance with the requirements of the Engineer-In-Charge, afford all

reasonable facilities for execution of the work including occupation of lands by structure or

otherwise for any other contractor employed by the GTU and his workmen for the workmen of

the GTU who may be employed in the execution on or near the site of the work not included in

the contract or of any contract in connection with or ancillary to the work and in default, the

contractor shall be liable to the GTU for any delay or expenses incurred by reason of such

default. Provided always that if damage arising. Make a statement of the same to the

Engineer-In-Charge who shall from time to time, assess the value in his judgement of such

damage and the GTU shall from time to time pay to the contractor the amounts (if any)

accepted as justified by the Engineer-In-Charge :

CLAUSE 54 : REPORTS REGARDING LABOUR :

The Contractor shall submit the following reports to the Engineer-In-Charge :

(a) (I) A daily report in the suitable form of the strength of labour, both skilled and unskilled

employed by him on the work(s). The contractor shall increase or decrease the strength

both skilled or unskilled. if directed by the Engineer-In-Charge. The submission of such

reports shall not, however, relieve the contractor of his responsibilities and duties

regarding progress or any other obligation under the contract

Dated Signature of the Contractor Signature of the Registrar

(ii) A classified weekly return in the suitable form of the number of person employed

on the works during the preceeding week.

(iii) A weekly medical report in the suitable form showing the health of the contractor’s

camp. The number of persons ill or incapacited and the nature of their illness.

(iv) A report of any accident, which may have occurred, to be sent within 24 hours of the

(v) Such other report as may be prescribed.

CLAUSE 55 : Treasure Trove :

In the event of discovery by the contractor or his employees, during the progress of work of

any gold, silver, oil or other minerals of any description and precious stones , treasures, coins,

antiquites, relic, fossils or other articles or value of interest whether geological, archaeological

or any other such treasure & other things hall be deemed to be the absolute property of the

GTU and the contractor shall duly preserve the same to the satisfaction of the Engineer-In-

Charge , form time to time, and relieve the same to such persons as the Engineer-In-Charge

The contract shall take all reasonable precautions to prevent his workmen other person from

removing or damaging any such articles or things, immediately after the discovery thereof and

before removal acquaint the Engineer-In-Charge with discovery and carry out his orders for the

disposal of the same.

CLAUSE 56 : Indemnity :

The contractor shall indemnify the GTU against all actions, suits, claims & demands through or

made against the Department in respect of work of this contractor against any loss damage to

Department in consequence of any action or suit being brought against the contractor for

anything done or omitted to be done in execution of the work of this contract.

CLAUSE 57 : Insurance of Laborus :

The contractor shall be responsible to arrange for insurance of all laboures, skilled and

unskilled workers, supervisors etc. employed by him as per labour regulation of the State.

CLAUSE 58: Setting Out :

The contractor shall be responsible for the true and proper setting out of the works and the

correctness of positions, levels, dimensions and alignments of all parts of the work and for the

provisions of all necessary instruments, appliance and labour in connection therewith. if, at

any time during the progress of the work, any errors, appear or arise in the position , levels,

dimensions or alignments of any part of the work, the contractor, on being required to rectify

such errors by the Engineer-In-Charge shall at his own expense do so to the satisfaction of the

Engineer-In-Charge . if however, such error is based on incorrect data supplied in writing by

the Engineer-In-Charge , the expenses of rectifying the same shall be borne by the GTU. The

checking of and setting out of any line or level by the Engineer-In-Charge or his representative

shall not in any way, relieve the contractor of his responsibilities for the correctness of the

error. The contractor shall carefully protect and observe all bench-mark, site-nails, page and

other things used in setting out of the work(s)/

CLAUSE 59 : Cement Register :

Dated Signature of the Contractor Signature of the Registrar

A register in the prescribed form showing day- to-day receipt, consumption and balance

of cement on site of work will be maintained by the GTU, which shall invariably be signed daily

by the contractor or his authorised representative in token of its correctness.

CLAUSE 60 : Progress Schedule :

(a) The contractor shall furnish within one month (unless extended by the Engineer-In-Charge)

of the order to start the work, the progress schedule in quadruplicate indicating the date or

staring. The monthly progress expected to be achieved and the anticipated completion date of

each major item of work to be done by him, also indicating dates of, procurement and setting

up the materials, plants and machinery. The schedule should include a statement of proposed

general and detailed arrangements for carrying out works, and of item , order and manner in

such it is proposed general and detailed arrangements for caring out works, and of item, order

and manner in which it is proposed that these shall be executed. The practice to the

achivement towards completion of the work in the time limit and of the particular items on

the dates specified in the contract and shall have the approval of the Engineer-In-Charge.

Further the dates for the progress, as in this schedule shall be adhered to.

(a) in case it is sound necessary, at any stage to alter the schedule. the contractor shall submit

in good, time a revised schedule incorporating necessary modification proposed and get

the same approved from the Engineer-In-Charge . No revised schedule shall be operative

without such acceptance in writing. The Engineer-In-Charge is further empowered to ask

for more detailed schedule or schedule. Any by week, for any item or items and the

contractor shall supply the same as and when asked for.

(b) The Engineer-In-Charge shall have, at all times, the right, without in any way vitiating this

contract forming grounds for any claim, to after the order of the work of any part there of

and the contractor shall after receiving such direction, proceed in the order directed. The

contractor shall also revise the progress. Schedules accordingly and submit four copies of

the revised schedule to the Engineer-In-Charge within seven days of the said Engineer's

direction to alter the order of works.

(c) The contractor shall furnish sufficient plant, equipment and labour and shall work such

hours and shifts as may be necessary to maintain the progress of the work as per approved

progress-schedule, The working and shift shall company with all the Government

regulations in force and shall be such, as may be approved by the Engineer-In-Charge and

the same not be varied without the prior approval of Engineer-In-Charge.

(d) The contractor shall from time to time as may be required by the Engineer-In-Charge.

furnish the Engineer-In-Charge with a statement in writing of the arrangements he

proposes to adopt for the execution of this contract and the Engineer-In-Charge may, if he

considers necessary at any time advise alternation in the same. which the contractor shall

adopt on notice thereof.

(e) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/ or

reports as may be approved by the Engineer-In-Charge.

The contractor shall submit four copies showing the progress of the work in the form of a

chart etc. at periodical intervals as may be specified by Engineer-In-Charge.

(f) The approval of the progress schedules by the Engineer-In-Charge shall not relieve the

contractor of schedule required by the Engineer-In-Charge and shall not entitle the

contractor to any extra payment.

CLAUSE 61 : License for contract labour:

Dated Signature of the Contractor Signature of the Registrar

Before starting the work, the contractor will have to obtain the license from the

District Assistant Labour Commissioner under the Contract Labour (Regulation and Abolition)

Act. 1970 and contract Labour (regulation and Abolition ) Gujarat Rules 1972 after paying

necessary fees and deposit on the basis of the number of labourers to be employed on the

work and will have to supply two true copies of the said license to the Engineer-In-Charge

before the work is started.

Clause 62: Recovery of Sales Tax

From the contractor's bills, deductions shall be made towards VAT or any other applicable tax

as per the provisions of the Gujarat Value Added Tax Act, 2003, at the rates in force from time

As per the prevailing provisions, in contracts having a value exceeding ₹1 crore, Advance VAT

(TDS) is required to be deducted and deposited at source. Any deductions required to be made

at source under the applicable laws shall be carried out accordingly. If there are any

amendments or changes in the relevant tax laws from time to time, tax deductions shall be

made in accordance with such revised provisions.

The contractor shall quote rates inclusive of all applicable taxes. No separate payment or

reimbursement shall be made towards such tax deductions.

(Reference: Finance Department Notification dated 01-04-2006, Notification No. G.H.N.-14

Clause 63: Recovery of Workers' Welfare Cess

A Workers' Welfare Cess at the rate of 1% of the value of the work executed shall be recovered

from the contractor's bills in accordance with the provisions of the Building and Other

Construction Workers' Welfare Cess Act and Rule 5 of the Gujarat Rules, 1998 framed

The said cess shall be collected and remitted as prescribed under the Act and Rules.

 Labour and Employment Department Notification dated 31-01-2005, Notification No.

 Labour and Employment Department Resolution dated 09-12-2005, Resolution No.

Dated Signature of the Contractor Signature of the Registrar

Tender Document for Interior and Exterior colour work at

GTU-ITR campus at Village:Mevad, Dist:Mehsana.

Name of Work : Interior and Exterior colour work at GTU-ITR campus at

Village:Mevad, Dist:Mehsana.

Commercial/financial bid

Note: To be submitted in electronic format by e-tendering only

Dated Signature of the Contractor Signature of the Registrar

Commercial/financial bid

Sr.No. Particulars/Matter Page No.

1 Commercial/Financial/Price bid 52-56

Dated Signature of the Contractor Signature of the Registrar

Name of work: Colour Work of GTU ITR Building at GPERI, Near Mehsana

Toll Booth, Mehsana, Gujarat

Item Rate Total

but may be Description Unit

No (Excluding Amount

Scrapping of old color and Wall painting

(two coats or upto finish level) with plastic

emulsion paint on undecorated wall surface

to give an even shade up to finished level

including throughly brushing the surface free

from mortar droppings, nails and other

foreign matter and sand papered smooth as

per direction of Engineer in charge for all

floor,all level and all height. (Brand; ASIAN

PAINT, NEROLAC, BERGER)

Scrapping of old color and Wall painting

(two coats or upto finish level) with plastic

emulsion paint on undecorated ceiling to

give an even shade up to finished level

including throughly brushing the surface free

2 5747.19 from mortar droppings and other foreign Sq.M. 87.99

matter and sand papered smooth. For

Applying on ceiling & Slopping roof as per

direction of Engineer in charge for all floor,

all level and all height (Brand; ASIAN PAINT,

NEROLAC, BERGER)

Painting two coats or upto finish level

(excluding priming coat) on previously

painted steel and other metal surface with

synthetic enamel paint with scrapping &

brushing to give an even shade including

cleaning the surface of all dirt, dust and

other foreign matter as per direction of

Engineer in charge for all floor, all level and

all height (Brand; ASIAN PAINT, NEROLAC,

Dated Signature of the Contractor Signature of the Registrar

Finishing wall with weather proof exterior

emulsion paint (two coats or upto finish

level) over one coat of exterior primer to

give an required shape even shade up to

finish level after thogoughly brushing the

surface to remove all dirts and reamins of

loose powdered materials etc complete as

per direction of incharge for all floor,all level

and all height (Brand; ASIAN PAINT,

NEROLAC, BERGER)

Finishing wall with weather proof exterior

emulsion paint (one coat) over one coat of

exterior primer to give an required shape

even shade up to finish level after

5 6019.6 thogoughly brushing the surface to remove Sq.M. 68.04

all dirts and reamins of loose powdered

materials etc complete as per direction of

incharge for all floor, all level and all height

(Brand; ASIAN PAINT, NEROLAC, BERGER)

Providing and applying 2mm thick Texture

Plaster Terre Plaette (Specturm, Coral or

equivalent) incoprating fine fillments made

of polymer and aggergating natural stone

6 998.54 powder with making grooves on base coat of Sq.M. 253.49

20 mm thick smooth mala plaster (which

paid seperately) etc. complete. Colour and

shade as approved by Engineer in charge for

all floor, all level and all height.

Say Rs: Twenty Nine Lakhs Ninety Seven Thousand Six Hundred Sixty Three Rupees Only

I / We am / are willing to carry out the work at ___________________% above /

_______________________________ percentage (should be written in figures and

words) of the estimated rates mentioned above

Amount of my/our tender works out as under.

Estimated Amount put to

Estimated Amount put to Tender

Add _________ % Above Deduct _________ % Below

Rs. In words_____________________ Rs. In

Dated Signature of the Contractor Signature of the Registrar

Notes 1 - Rates quoted include clearance of site (prior to commencement of work and

at its close) in all respects and hold good for work under all conditions, site, moisture,

weather etc. including cost of all lead and lift

Note-2 - See the memorandum and terms and conditions of work before quoting the

rates. The rates are excluding GST.

Note-3- Extra items shall be carried out as per the requirments or instruction by

Engineer in charge shall be paid as per R & B Dept. SOR. Non SOR items shall be paid as

per prevailing market rate.

Note-4- The quantities mentioned in Price Bid are for the estimation purpose. Payment

shall be paid as per the actual execution of quantity of the relevant item.

Dated Signature of the Contractor Signature of the Registrar