Loading…
Loading…
Tender Value
₹68.4 L
EMD Value
₹68,430
Closing Date
6 Jun 2026, 6:00 pmDue tomorrow
Chief officer, Botad Nagar Palika
CONSTRUCTION WORK OF RCC WALL AT KRUSHANSAGAR LAKE, AT BOTAD NAGARPALIKA, DIST:- BOTAD.
308876
12/2026-27
Open
Civil - All
Bhavnagar
4 documents required · 4 mandatory
₹2,832
chief officer botad nagarpalika
₹68,430
27 May 2026
27 May 2026
27 May 2026
3 Jun 2026
27 May 2026
Date of Technical Bid Opening Date 12/06/2026 & 10:00 Hrs.
Date of Price Bid Document Opening On Date 12/06/2026 &10:30Hrs.
Consulting Civil Engineer Municipal Engineer
DD(OPC) PVT. LTD. BOTADNAGARPALIKA
Ahmedabad BOTAD
BOTADNAGARPALIKA
Sr.No. Section Description Page No.
1 Invitation for Bid (IFB)o
2 Section – 1 Instructions to Bidders
3 Section – 2 Qualification Information
4 Section – 3 Conditions of Contract
5 Section – 4 Contract Data
6 Section – 5 Technical Specification
7 Section – 6 Form of Bid
8 Section – 7 Bill of Quantities
9 Section – 8 Securities and Other Forms
10 Section – 9 Drawings
11 Section – 10 Documents to be furnished by Bidder
INVITATION FOR BID
NATIONAL COMPETITIVE BIDDING
1. The BOTADNAGARPALIKA invites bids for the construction of works detailed in the table. The bidders may
submit bids for any or all the following works.
Package Name of Approximate Bid Cost of Period of Class of
No. Work value of works Security document Completion Registration /
(Rs.) (Rs.) Category of
1 As per NIT & 68,43,003/- 68,430/- 2,832/- 04 Months “D” Class & Above
NAME OF WORK: - BID DOCUMENTS FOR CONSTRUCTION WORK OF RCC WALL AT BOTAD,BOTAD
Prospective / Interested bidder may download the Bid Documents from website https://www.nprocure.com
free of cost till the Tim and Date as mentioned on online NIT at website http://www.nprocure.com.
2. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee/Tender fee through
Demand Draft only of any Schedule Bank payable at BOTAD and in favour of Chief Officer, BOTAD
NAGARPALIKA. Once the Bid is received online, Bid Document/Tender Fee will not be refundable.
The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee / DD against Bid Security / EMD
shall be submitted in electronic format through online (by scanning) while uploading the bid, this submission
shall mean that bid document / tender fee and Bid Security / EMD has been received. Accordingly, the offer of
only those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD have been received
electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank Guarantee / DD bidder
shall send the same in original through R.P.A.D. to reach to ‘Chief Officer, BOTADNAGARPALIKA within
mentioned in NIT (Days) from the last day of bid submission. Penaltative action for not submitting Demand
Draft / FDR / Bank Guarantee in original to Chief Officer / Tender Inviting Authority by bidder shall be initiated.
3. Bids received online, will be opened on the time, date and place as specified in the online NIT at website
http://www.nprocure.com in the presence of the bidders or their authorized representatives, who wish to
remain present. If the office happens to be closed on the day of opening of the bids as specified, the bids will
be opened on the next working day at the same time and venue.
4. A pre bid meeting will be held on …………………………at…………………………..hrs. at the office of …………………to clarify
the issues and to answer questions on any matter that may be raised at that stage as stated in clause 9.2 of
instructions to Bidders of the bidding documents.
5. Bid security (EMD) is equal to 1% of Estimated Amount put to bid/tender and should be rounded off to the next
thousand rupees.
6. Other Information is as under:
A. Agencies can prepare and edit their offers several times before the end of the tender submission date
and time. After the tender submission date and time, the bidder cannot modify / edit / withdraw their
submitted offer in any case. No written or online request in this regard shall be granted.
B. Offers in physical form will not be accepted in any case.
C. Demand Draft purchased by the other then bidder and issued after the last date of submission of Bids,
will not be considered or accepted.
D. The cost incurred by the contractor for this offer for clarification or attending discussion, conferences
or site visits will not be reimbursed by the Employer or Engineer-in-Charge.
E. Conditional tender shall not be accepted.
F. Any changes, addition, alternation made in the prescribed form attached with tender are liable to be
G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will be
considered non-responsive.
H. All the bidders are instructed to fill in information strictly in accordance with the format given in the
checklist /qualification document / tender document.
I. It is mandatory for the bidders to supply each information as asked strictly in electronic format at
appropriate places only.
J. Blank / insufficient information shall be treated as nil information and shall result in disqualification.
K. Even if the bidder has been qualified in a similar or larger size of project in the past, it shall not be
deemed to be a ground / reason for not giving required information for this work / bid.
L. Information supplied for earlier projects shall not be considered while evaluation of this bid. The
Government will not ask for any other information, unless it is found necessary by the competent
M. If found necessary, the contractor will be intimated for negotiation.
INSTRUCTIONS TO BIDDERS (ITB)
Section1:InstructionstoBidders
Tableof Clauses
PageNo. PageNo.
A.General D.SubmissionofBids
1. ScopeofBid 8 19. Sealing&MarkingofBids
2. SourceofFunds 8 20. DeadlineforSubmissionof
3. Eligible Bidders 8 21. LateBids
4. Qualificationofthe 8 22. Modification and
Bidder WithdrawalofBids
5. OneBidperBidder
6. Costof Bidding 16 E.Bid OpeningandEvaluation
7. Site Visit 16 23. BidOpening
B.BiddingDocuments 25. ClarificationofFinancial
8. ContentofBidding Documents 17 26. ExaminationofBidsand
Determinationof
9. ClarificationofBidding 17 27. CorrectionofErrors
10. AmendmentofBidding 18 28. Deleted
29. EvaluationandComparison
ofFinancialBids
C.Preparationof Bids 30. Deleted
11. LanguageofBid
12. DocumentsComprising 19 F.Awardof Contract
13. BidPrices 19 31. AwardCriteria
14. CurrenciesofBidand Payment 20 32. Employer’sRighttoAccept
anyBidandtoRejectany or all
15. BidValidity 20 33. NotificationofAward and
Signingof Agreement
16. BidSecurity 20 34. PerformanceSecurity
17. AlternativeProposalsByBidders 21 35. AdvancePaymentand Security
18. FormatandSigningofBid 21 36. DisputeReviewExpert
37. CorrectorFraudulent
1. Scope of Bid
The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as defined in these
documents and referred to as ‘the works”) detailed in the table given in IFB. The bidders may submit bids
for any or all the works detailed in the table given in IFB.
The successful bidder will be expected to complete the works by the intended completion date
specified in the Contract data.
Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives (bidder/
tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.
2. Source of Bid
The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of India for
centrally sponsored projects.
3. Eligible Bidders
This Invitation for Bids is open to all eligible bidders.
All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a statement that the
Bidder is neither associated, nor has been associated, directly or indirectly, with the consultant or any
other entity that has prepared the design, specifications, and other documents for the Project or being
proposed as Project Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its affiliates, shall not be
eligible to bid.
4. Qualification of the Bidder
4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a preliminary description
of the proposed work method and schedule, including drawings and charts, as necessary. The proposed
methodology should include a program of construction backed with equipment planning and deployment
duly supported with broad calculations and quality assurance procedures proposed to be adopted
justifying their capability of execution and completion of work as per technical specifications, within
stipulated period of completion.
4.2In the event that Pre-qualification of potential bidders has been undertaken, only bids from prequalified
bidders will be considered for ward of Contract. These qualified bidders should submit with their bids any
information updating their original prequalification applications or, alternatively, confirm in their bids that
the originally submitted prequalification information remains essentially correct as of date of bid
submission. The update or confirmation should be provided in Section 2. A copy of the original
prequalification application and the letter of prequalification should also be furnished. With the updated
information, the bidder must continue to be qualified in accordance with the criteria laid down in the
prequalification document. All bidders shall also furnish the following information in Section
i. Evidence of access to or availability of credit facilities (minimum 10% of estimated cost) certified by
ii. Undertaking that bidder would be able to invest a minimum of cost up to 25% of the contract value
of work, during implementation of contract.
iii. Proposal, if any, for sub-contracting of elements of work, costing more than 10% of the bid
iv. Power of attorney (if required)
v. Latest income tax clearance certificate from concerned department.
4.3 If the Employer has not undertaken prequalification of potential bidders, all bidders shall include the
following information and documents with their bids in Section 2:
a) copies of original documents defining the constitution or legal status, place of registration, and principal
place of business; written power of attorney of the signatory of the Bid to commit the Bidder;
b) total monetary value of construction work performed for each of the last five years;
c) experience in works of a similar nature and size for each of the last five years, and details of works
d) underway or contractually committed; and clients who may be contacted for further information on
those contracts;
e) qualifications and experience of key site management and technical personnel proposed for Contract;
f) reports on the financial standing of the Bidder, such as profit and loss statements and auditor's reports
for the past five years;
g) evidence of access to line(s) of credit and availability of other financial resources facilities (10% of
contract value), certified by the Bankers (Not more than 3 months old)
h) undertaking that the bidder will be able to invest a minimum cash up to 25% of contract value of work,
during implementation of work.
i) authority to seek references from the Bidder's bankers;
j) information regarding any litigation, current or during the last five years, in which the Bidder is
involved, the parties concerned, and disputed amount;
k) proposals for subcontracting components of the Works amounting to more than 10 per cent of the Bid
Price (for each, the qualifications and experience of the identified sub-contractor in the relevant field
should be annexed); and
l) the proposed methodology and programme of construction, backed with equipment planning and
deployment, duly supported with broad calculations and quality control procedures proposed to be
adopted, justifying their capability of execution and completion of the work as per technical
specifications within the stipulated period of completion as per milestones (for all contracts over Rs.5
4.4 Bids from Joint Ventures are not acceptable.
Bids from prequalified firms or prequalified joint-ventures only will be acceptable.
4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Post Qualification)
4.5.1. Qualification will be based on Applicant’s meeting all the following minimum pass/ fail criteria regarding
the Applicant’s general and particular experience, personnel and equipment capabilities and financial
positions, as demonstrated by the applicant’s responses in the forms attached to the letter of application (
specified requirement for joint ventures are given under para 4.6 below ) Subcontractors experience and
resources shall not be taken in to account in determining the applicants compliance with the qualifying
criteria to qualify for more than one contract, the applicant must demonstrate having experience and
resources sufficient to meet the aggregate of the qualification criteria for each contract given in
paragraphs 4.5.4, 4.5.5 and 4.5.9 below.
4.5.2 Base Year and Escalation
The base year shall be taken as Current financial year (2026-2027)
Following enhancement factors will be used for the costs of works executed and the financial
Figure to a common base value for works completed in India.
Year Financial Year Multiplying Factor
Base Year of inviting tender 2026-2027
Applicant should indicate actual figures of costs and amount for the works executed by them without
accounting for the above-mentioned factors.
In case the financial figures and value of completed works are in foreign currency the above enhanced
multiplying factors will not be applied. Instead, the current market exchange rate (State Bank of India BC
Selling rate as on the last date of submission of the bid) will be applied for the purpose of conversion of the
amount in foreign currency into India rupees.
4.5.3. General Experience.
To qualify, each bidder in the same name and style should have achieved the following performances:
List of Mandatory documents to be submitted
a. Registration Certificate of Appropriate Class in Civil Work: -“D” & Above
b. EMD/Bid Security/Tender fee
c. Solvency Certificate
e. Bid Capacity(For the purpose of calculating Bid Capacity, the bidder must submit a Chartered Accountant
Certificate confirming their financial capacity, a list of ongoing works along with corresponding Work
Orders, and a notarized affidavit detailing the ongoing works, executed on a ₹300/- Non-Judicial Stamp
Paper. Failure to submit any of these documents in the prescribed format will lead to disqualification of
the bidder from the evaluation process).
f. Documents supporting similar nature of work & physical criteria
g. Declaration of Non-Blacklisted / Debarred from Anywhere in Gujarat & also in India.
h. ITR, PAN card, PF/ESIC &GST Certificate
i. All Forms and Other Certificate Mention in the Tender. (Affidavit, undertaking of investment, undertaking
of validity as per mentioned in SBD)
If bidder fails to submit above documents or mandatory criteria are not fulfilled, bidder shall be
considered as not qualified and their financial bid shall not be open. To qualify, each bidder in the same
name and style should have achieved the following performances:
a. Registration: A certificate of registration as approved contractor of concerned state government/Railway
/CPWD/ Government Bodies. The Applicant(s) who are registered with other government (State/Central),
Board, Corporation, & Government undertaking/ Organizations of state & central government in including
all public sector units shall submit proof of application for registration for “D” Class & Above in Gujrat State
(Scanned Copy).
b. EMD and Tender Fees
As per tender notice.
c. Solvency Certificate
Bank Solvency Certificate of a minimum value of 13,68,601/- must be submitted. The certificate should be
issued by a Nationalized Bank or a bank listed as per the latest Government Resolution of the Finance
Department (GR No. FD/MSM/efile/4/2023/0057/DMO, dated 21.04.2023), and must be printed on the
bank's official letterhead. A valid Bank Solvency Certificate means it must be issued within 12 months
prior to the last date of tender downloading.
4.5.3.1 Turnover:
Bidder must have achieved minimum average annual financial turnover (at current price level) from
contract receipt of works (in all classes of civil engineering construction works only) of Rs. 34,21,502/- in
Last three financial years i.e., from April 2023 to March
The details pertaining to turnover for the year April 2023 to March 2026 shall be certified by Chartered
Accountant on his own letter head and duly attested. Turnover of financial year 2026-27 shall be
considered subject to submission of provisional/audited certificate from chartered accountant by the
4.5.3.2 SIMILAR NATURE OF WORK:
1. The bidder must have completed similar nature of work i.e., ., Construction Work of R.C.C.Wall Work last
seven financial years i.e., from April 2019-20 to March 2026-27 and up to one month prior to last date
of submission of the bid of value not less than:
One similar completed work costing not less than the amount equal to Rs. 54,74,402/-
Two similar completed works costing not less than the amount equal to Rs. 34,21,502/-
Three similar completed works costing not less than the amount equal to Rs. 27,37,201/-
1. Bid Capacity:
The Bidder who fulfils the qualifying criteria mentioned above shall be qualified only if he fulfils the
requirement of bidder’s capacity. The bidding capacity of any tender/ Bidder is required to be more than or
equal to the estimated cost of the work i.e.,Rs.68,43,003/-. The bidder’s capacity shall be computed as
Available Bid Capacity = [{A X N X 2.0} – B]
A = Maximum value of construction works executed in any one year during the last Five years updated at
the financial year updated at current price level.
B = Value of the existing commitments as on date of bid submission for works (complete or partial) to be
completed in the next (04 Months). The details shall be countersigned by the Executive Engineer or the
equivalent officer of the employer on whose behalf the firm is carrying out the works. Also, declaration
of financial liabilities, work on hand/completed projects on Rs.300/- non-Judicial stamp paper.
In the case of a Joint Venture (Not Applicable), parameters A and B shall be determined based on
details pertaining to such partners who propose to undertake physical execution of work and in
proportion to their participation/stake as specified in respective clause in the tender documents.
N = Years prescribed for completion of the work for which bids are invited. - (04 Months)
If the Tender has been invited as a Package/Slice Minimum aggregate required Bid Capacity shall be considered
and accordingly the Bidder may qualify for a smaller number of Packages/Slices. In case of individual Tenders
(not invited in a single Basket) the Bidder may qualify for a particular work (based on his Technical Bid), but at
the time of evaluation of Price Bid, if a greater number of such individual Bids are evaluated simultaneously,
aggregate Bid Capacity shall be considered. In such a case, if the Bidder does not have adequate capacity for all
the Bids in which his Bid is the lowest responsive Bid, he may be considered for a smaller number of Bids.
Decision of the Employer based on the least cost combination as may be the most advantageous to Competent
authority shall be final and binding to all the Bidders.
a) The statement showing the value and details of completed works, existing commitments and ongoing works as
well as the stipulated period of completion remaining for each of the work listed should be countersigned by the
officer not below the rank of an Engineer-In-Charge.
b) The certificate for past performance should be as per prescribed Performa in Form11...
c) The Bidders are required to upload latest client’s certificates in Form-11 (or in any format with yearly breakup)
obtained from the concerned authorities/ employers towards proof of their having executed contracts
satisfactorily along with their bids. The quantities involved should be certified by the top executive of the firm in
the prescribed Performa in Form 11 (or in any format with yearly breakup) of Volume-I.
d) Physical and Financial Performance of Any Work Not Supported By Client Certificate in Form-11 or In Any Form
Will Not Be Considered for Qualification.
e) The applicant Bidder must provide by uploading evidence of having adequate experience. The bid should include
supporting certificate or report relating to physical, financial, technical and other capability of Bidder in their
original language along with certified translation of relevant portion of the certificate/ report in English. The
Bidder should furnish the information about financial capability in Rupees only.
f) Depending upon the actual bid capacity assessed and other qualifying requirements, the applicant will be
qualified for the work.
g) The bidder is required to submit the declaration of his financial liabilities, work on hand/completed projects on
Rs.300/- non-Judicial stamp paper. In case of false statement/ declaration the bidder shall be liable for penal
action. Further, the details furnished in the relevant form as per tender should be in line to the declaration by
h) The criteria mentioned above at shall be evaluated based on the details submitted with the documents.
i) Such bidder shall have to submit the details in the prescribed Performa which are applicable to them. Bidders
should read the note under each Form/Annexure carefully and submit the details accordingly. Turnover of
previous year and cost of completed / executed similar nature of work/ O&M shall be given additional weightage
of ten percent per year to bring them to 2025-26 Price level to account for price escalation as illustrated below:
Financial Year Turnover/Cost of Executed Multiplying Factor
I. Financial year means period beginning from the 1st April to 31st March of the next year.
II.The details pertaining to Turnover for the year 2019-20 to 2024-25 and the details pertaining to Net Cash
Accrual, Net Worth and Net Working Capital for the year 2019-20 to 2024-25shall be certified by Chartered
Accountant on his own letter head and duly attested. The cost of material supplied by the Government/ Client
shall not be considered for experience against Turnover & Similar nature of work.
PHYSICAL CRITERIA:
As per mentioned above in 4.5.3.
Note to 4.2 Physical Criteria:
I. The works for which bidder have not entered in to contract agreement will not be considered
II. The above experience shall be within last five (5) i.e., 2020-2021 to 2024-2025 and up to one month
prior to last date of submission of the bid for which Form -3A/11 must be submitted.
III. Experience as sub-contractor shall not be considered.
IV. The experience of works executed in Government (State/Central), Board, Corporation, and Government
Undertaking /Organizations of state & central government shall only be considered for evaluation. The
experience certificate from the client equivalent to not below the rank of Chief Officer / Authority shall
be considered. The experience of sublet works shall not be considered.
V. All MOUs shall be on a Nonjudicial stamp paper of appropriate value duly notarized and signed by
respective authorized representatives.
VI. The Bidder/JV MEMBER/MOU partners contract should not have been terminated/blacklisted/debarred
in any State Govt/ Municipal Corporations/ Central Govt./ Any state Govt Organization, Urban Local body
and/or its undertaking company or its SPV, Asian Development Bank/ World Bank or similar international
funding agencies organizations due to delay in projects during last five years.
VII. The works for which bidder have not entered in to contract agreement will not be considered.
VIII. If the bidder claiming Technical/ Physical Eligibility Criteria for the works has completed any of the works
in joint venture with any other company then, along with the experience certificates, the firm shall
submit the joint venture agreement for that work. Experience certificates not accompanied by joint
venture agreement shall not be considered for evaluation. The credit for the bidder which has
completed a work in joint venture is allocated as follows:
If the bidder has completed the work as a member in the project, then the bidder can claim credit for
the entire scope of the work in proportion to the stake (e.g., if the capacity of the ESR executed is 30 ML
and if the firm has executed the project as member with a 40% stake then the firm can claim credit for
(40% x 30 ML) 12 ML works. A statutory auditor certificate specifying the payments received for the
project should be submitted. In the event of percentage participation in the project calculated through
the statutory auditor certificate differs from the percentage in the Joint Venture Agreement (If
applicable), the percentage participation calculated through payments received shall be considered for
evaluation purposes.
Note: The above condition shall also apply to Clause No. 4.2.2 ‘Similar Nature of work’ under financial
Bidder should fulfil the following criteria mentioned under Clause 4.0, Minimum Qualifying Criteria. If
not fulfilled, he will be out rightly rejected.
ii. Personnel Capabilities.
Availability for his work of personnel with adequate experience as required, as per Appendix.
iii. Equipment Capabilities
Based on the studies carried out by the Engineer, the minimum suggested major equipment to attain the
completion of works in accordance with the prescribed construction schedule are shown in the Appendix.
The bidders should, however, undertake their own studies and furnish with their bid, a detailed
construction planning and methodology supported with layout and necessary drawings and calculations to
allow the employer to review their proposals. The numbers, types and capacities of each plant/equipment
shall be shown in the proposals along with the cycle time for each operation for the given production
capacity to match the requirements.
iv. Financial Position
The Applicant should give undertaking that he has access to, or has available, liquid assets (aggregate of
working capital, cash in hand and uncommitted bank guarantees) and / or credit facilities up to 25 percent
of the value of the contract / contracts applied.
v. The audited balance sheets for the last five years should be submitted, which must demonstrate the
soundness of the applicant’s financial position, showing long – term profitability including an estimated
financial projection for the next two years,if necessary, the employer will make inquiries with the
applicant’s bankers.
vi. Litigation History
The Applicant should provide accurate information on any litigation or arbitration resulting from contracts
completed or under execution by him over the last five years. A consistent history of awards against the
Applicant or any partner of a joint venture may result in failure of the applicant.
vii. Disqualification
Even though the applicants meet the above criteria, they are subject to be disqualified if they have:
Made misleading or false representation in the forms, statements submitted, and / or Record of poor
performance such as abandoning the work, rescinding of contract for which the reasons are attributable to
the non – performance of the contractor; consistent history of litigation awarded against the applicant or
financial failure due to bankruptcy. The rescinding of contract of a joint venture on account of reasons
other than non – performance, such as Most Experienced partner of joint venture pulling out, court
directions leading to breaking up of a joint venture before the start of work, which are not attributable to
the poor performance of the contractor will, however, not affect the qualification of the individual
b. JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others) (Applicable only for estimated project
cost of 50 Crore and above) – JV NOT APPLICABLE –
4.6.1 Joint ventures must comply with the following requirement:
(a) Following are the minimum qualification requirements:
i. The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3 & 4.5.6 above.
The joint venture must collectively satisfy the criteria of para 4.5.3 & 4.5.6 above. The experience of
the other joint venture partners shall be considered if it is not less than 30 percent of the qualifying
criteria in para 4.5.3 & 4.5.6 above.
ii. Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.
(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be submitted with a
copy of the joint venture agreement providing the joint and several liabilities with respect to the
4.6.2 Qualification of a joint venture does not necessarily qualify any of its partners individually or as a partner
in any other joint venture. In case dissolution of a joint venture, each one of the constituent firms may
qualify if they meet all the qualification requirements, subject to the written approval of the Employer.
4.7 Bid Capacity.
4.8 Even though the bidders meet the above qualifying criteria, they are subject to be disqualified
Made misleading or false representation in the forms, statements and Attachments the submitted in proof
the qualification requirements; and / or Record of poor performance such as abandoning the works, not
properly completing the contract, inordinate delay in completion, litigation history, or financial failures
etc.; and/ or participated in the previous bidding for the same work and had quoted unreasonably high bid
prices and could not furnish rational justification to the employer.
5 One Bid per bidder
5.1 Each bidder shall submit only one bid for one package. A bidder who submits or participates in more than
one bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested)
will cause all the proposals with the bidder’s participation to be disqualified.
6 Cost of Bidding
6.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and the Employer
will in no case be responsible and liable for those costs.
7.1 The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the Site of work
and its surrounding and obtain all information that may be necessary for preparing the Bid and entering
into a contract for construction of the Works.
The costs of visiting the site shall be at the Bidder’s own expense.
B. Bidding Documents
8 Content of Bidding Documents
8.1.1 The set of bidding documents comprises the documents listed below, and addenda issued in
accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders
2 Qualification Information, and other forms I
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
7 Bill of Quantities III
8 Securities and other forms
10 Documents to be furnished by bidder V
11 Extent of Work
12 Conditions of Operation & Maintenance
8.1.2Volumes I, II, III and IV are available online and documents to be furnished by the bidder in compliance to
section 2 will be prepared by him and furnished as Volume- V in two parts (refer clause 12).
8.1.3The bidder is expected to examine carefully all instructions, conditions of contract, contract data, forms,
terms, technical specifications, bill of quantities, forms, Annexes and drawings in the Bid Document. Failure
to comply with the requirements of Bid Documents shall be at the bidder’s own risk. Pursuant to clause
hereof, bids which are not substantially responsive to the requirements of the Bid Documents shall be
9 Clarification Bidding Documents
9.1 A prospective bidder requiring any clarification of the bidding documents may notify the Employer in
writing or through E-mail at the Employer’s address indicated in the invitation to bid. The Employer will
respond to any request for clarification which he received earlier than 15 days prior to the deadline for
submission of bids. Employer’s response will be published on website including a description of the enquiry
but without identifying its source.
9.2 Pre-bid meeting
9.2.1 The bidder or his official representative is invited to attend a pre-bid meeting which will take place at the
address, venue, time and date as indicated in the appendix.
9.2.2 The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be
raised at that stage.
9.2.3 The bidder shall be required to submit any questions in writing or e-mail to reach the Employer not later
than 03 days before the meeting.
9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of enquiry) and the
responses given will be published without delay on the tender website i.e. www.nprocure.com. Any
modification of the bidding documents listed in sub-Clause 8.1 which may become necessary as a result of
the pre-bid meeting shall be made by the Employer exclusively through the issue of an Addendum
pursuant to Clause 10 and not through the minutes of the pre-bid meeting.
9.2.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
10 Amendment of Bidding Documents
10.1 Before the deadline for submission of bids, the Employer may modify the bidding documents by issuing
10.2 Any addendum thus issued shall be part of the bidding documents. The Employer will assume no
responsibility for the same.
10.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their
bids, the Employer may, at his discretion, extend as necessary the deadline for submission of bids, in
accordance with Sub-Clause 20.2 below.
C. PREPARATION OF BIDS
11 Language of the Bid
11.1 All documents relating to the bid shall be in the English language.
12 Documents Comprising the Bid
12.1 The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1) shall be in two
separate parts:
Part I shall be named “Technical Bid” and shall comprise
i. Bid security in the form specified in section
ii. Qualification Information and supporting documents as specified in Section
iii. Certificates, undertakings, affidavits as specified in Section
iv. Any other information pursuant to Clause 4.5 of these instructions
v. Undertaking that the bid shall remain valid for the period specified in Clause
Part II shall be named “Financial Bid” and shall comprise
i. Form of Bid as specified in Section
ii. Priced Bill of Quantities for items specified in Section
12.2 The Bidder shall submit the details / information pertaining to each part i.e. technical as well as financial and
must be submitted online only.
12.3 Following documents will be deemed to be part of the bid.
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders
2 Qualification Information, and other forms I
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
7 Bill of Quantities III
8 Securities and other forms
10 Documents to be furnished by bidder V
11 Extent of Work
12 Conditions of Operation & Maintenance
13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Bill of
Quantities submitted by the Bidder.
13.2 The bidder shall fill in rates and prices and line-item total (both in figures and words) for all items of the
Works described in the Bill of Quantities along with total bid price (Both in figures and words). Items for
which no rate or price is entered by the bidder will not be paid for by the Bill of Quantities.
13.3 All duties, taxes, and other levies, GST payable by the contractor under the contract, or for any other cause
shall be included in the rates, prices and total Bid Price submitted by the Bidder.
13.4 The rates and prices quoted by the bidder are subject to adjustment during the performance of the Contract
in accordance with the provisions of Clause 47 of the Conditions of Contract (For contracts more than
Months period).
13.5 The rates and prices quoted by the bidder are subject to adjustment during the performance of the Contract
in accordance with the provisions of Clause 47 of the Condition of Contract (Irrespective of the time limit
and Bid Amount)
14 Currencies of Bid and Payment
14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All payments shall be
made in Indian Rupees.
15 Bid Validity
15.1 Bids shall remain valid for a period of not less than 180 days after the deadline date forbid submission
specified in Clause
15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the
bidders may extend the period of validity for a specified period. A bidder may refuse the request without
forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to modify his
bid but will be required to extend the validity of his security for a period of the extension, and in
compliance with Clause 16 in all respects.
16 Bid Security
16.1 The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column 4 of the table
of IFB for this work. This Bid security shall be in favour of Employer as named in Appendix and may be in
one of the following forms.
a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume III. (Bank
Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee
of Schedule and Private Banks shall be considered as per GoG Finance Department’s Circular No.
FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.
b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank approved by the
Reserve Bank of India.
A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building Department or (2)
Narmada Water Resources, Water Supply and Kalpsar Department of Govt of Gujarat. Exemption
Certificate is applicable only when Registration Certificate of Appropriate Class and Category of
Approved Contractors is required as eligible criteria of bidder.(EMD Exemption not allowed)
16.2 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall be valid for
45 days beyond the validity of the bid i.e. total validity of 180+45 = 225 Days
16.3 Any bid not accompanied by an acceptable Bid Security and not secured as indicated in Sub Clauses
and 16.2 above shall be rejected by the Employer as non-responsive.
16.4 The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the bid validity
period specified in Sub-Clause
16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed the Agreement and
furnished the required Performance Security.
16.6 The bid Security may be forfeited
a. If the Bidder withdraws the bid after Bid opening during the period of Bid validity.
b. If the Bidder does not accept the correction of the Bid Price, if any or
c. In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
d. If found necessary, the bidder will be intimated for negotiation, He will be intimated maximum three
times within the validity period for negotiation, If contractor does not respond in time, his Bid Security
(EMD) will be forfeited and his tender will be rejected. Punitive action will be taken on such contractors.
(As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)
17 Alternative Proposal by Bidders
17.1 Bidders shall submit offers that fully comply with the requirements of the bidding documents, including
the conditions of contract (including mobilization advance or time for completion), basic technical design
as indicated in the drawing and specifications. Conditional offers or alternative offers will not be
considered further in the process of tender evaluation.
18 Format and signing of Bid
18.1 The Bidder shall prepare documents comprising the bid as described in Clause 12 of these Instructions to
bidder as the “Technical Bid “and “Financial Bid” in separate parts to be uploaded.
D. SUBMISSION OF BIDS
19 Sealing and Marking of Bids
19.1 The Bidder shall submit the bid namely, Technical Proposal & Financial Proposal through online by the help
of Digital Signature Certificate.
- Technical Bid: To be opened on ________. (date of Technical Bid opening) in the presence of
Evaluation Committee.
- Financial Bid: Not to be opened except with the approval of Evaluation Committee The contents of
Technical and Financial Bids will be as specified in clause
19.2 The inner, outer, and separate envelopes containing Technical and Financial Bids shall (A) be addressed to
the Employer at the address given in Appendix (B) bear the identification as indicated in Appendix.
19.3 In addition to the identification required in Sub-Clauses 19.1 and 19.2, each of the envelopes shall indicate
the name and address of the bidder to enable the bid to be returned unopened in case it is declared late,
pursuant to Clause 21, or the Evaluation Committee declares the bid as non-responsive pursuant to Clause
19.4 If the outer envelope is not sealed and marked as above, the Employer with assume no responsibility for
the misplacement or premature opening of the bid.
20 Dead for Submission of Bids
20.1 Complete Bids must be received online by the Employer at the tender website specified above not later
than the date indicated in appendix.
20.2 The Employer may extend the deadline for submission of bids by issuing an amendment in accordance with
Clause 10, in which case all right and obligation of the Employer and the bidders previously subject to the
original deadline will then be subject to the new deadline.
21.1 Any Bid received by the Employer after the deadline prescribed in Clause 20 will be returned unopened to
22 Modification and Withdrawal of Bids
22.1 Bidders may modify or withdraw their bids online before the deadline prescribed in Clause 20 or pursuant
22.2 Withdrawal or modification of a bid between deadline for submission of bids and the expiration of the
original bid validity specified in Clause 15.1 above or as extended pursuant to Clause 15.2 may result in the
forfeiture of the Bid Security pursuant to Clause
22.3 No bid shall be modified or withdrawn after the deadline for submission of Bid.
22.4 Withdrawal or modification of a bid between the deadline for submission of bids and the expiration of the
original period of bid validity specified in Clause 15.1 above or as extended pursuant to Clause 15.2 may
result in the forfeiture of the Bid security pursuant to Clause
E. SUBMISSION OF BIDS
23.1 The Employer will open all the Bids received including modifications made pursuant to Clause 22, in the
presence of the Bidders or their representatives who choose to attend at time, date and the place
specified in Appendix in the manner specified in Clauses 20 and 23.3, In the event of the specified date of
Bid opening being declared a holiday for the Employer, the Bids will be opened at the appointed time and
location on the next working day.
23.2 Envelopes marked "WITHDRAWAL" shall be opened and read out first. Bids for which an acceptable notice
of withdrawal has been submitted pursuant to Clause 22shall not be opened.
23.3 The “Technical Bid” shall be opened. The amount, form and validity of the bid security furnished with each
bid will be announced. If the bid security furnished does not conform to the amount and validity period as
specified in the invitation for bid (ref. Column 4 and paragraph 3) and has not been furnished in the form
specified in Clause 16, the technical bid will not be opened.
23.4 (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied with valid bid
security will be taken up for evaluation with respect to the Qualification information and other information
furnished in part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification Documents with respect to
any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.
Immediately (usually within 3 or 4 days), on receipt of this clarification the Evaluation
(iv) Committee will finalize the list of responsive bidders whose financial bids are eligible for consideration.
23.5 If, because of the modifications carried out by the bidder in response to sub-clause 23.4, the bidders desire
to modify their financial bid, they will submit the modification in separate sealed envelope so as to reach
the Employer's address (refer sub-clause 19.2) before the opening of the financial bid as intimated in the
clarification letter (refer sub-clause 23.4). The envelope shall have clear marking "MODIFICATION TO
FINANCIAL BID-Not to be opened except with the approval of the Evaluation Committee"
23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive in accordance
with Clause 23.4(iv) will be announced. The bids of only these bidders will be opened. The responsive
Bidders’ names, the Bid prices, the total amount of each bid, any discount and such other details as the
Bidders’ names, the Bid prices, the total amount of each bid, any discount and such other details as the
Employer may consider appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive in accordance with
Clause 23.4(iv) will be announced. The bids of only these bidders will be opened. The responsive Bidders’
names, the Bid prices, the total amount of each bid, any discount, and such other details as the Employer
names, the Bid prices, the total amount of each bid, any discount, and such other details as the Employer
may consider appropriate, will be announced by the Employer at the opening.
23.8 In case bids are invited for more than one package, the order for opening of the “Financial Bid” shall be in
order of Estimated amount of Bids from highest to lowest.
23.9 The Employer shall prepare minutes of the Bid opening, including the information disclosed to those
present in accordance with Sub-Clause 23.6.
24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not
officially concerned with such process until the award to the successful Bidder has been announced. Any
effort by Bidder to influence the Employer’s processing of Bids or award decisions may result in the
rejection of his Bid.
25 Clarification of Financial Bids
25.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his discretion, ask
any Bidder for clarification of his Bid, including breakdowns of unit rates. The request for clarification and
the response shall be in writing or by e- mail, but no change in the price or substances of the Bid shall be
sought, offered, or permitted except as required to confirm the correction of arithmetic errors discovered
by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to his Bid opening
to the contract is awarded. If the Bidder wishes to bring additional information to the notice of the
Employer, it should do so in writing.
25.3 Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid comparison or
contract award decision may result in the rejection of the Bidders’ bid.
26 Examinations of Bids and Determination of Responsiveness
26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each Bid (a) meets
the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c) is accompanied by the
required securities and (d) is substantially responsive to the requirements of the Bidding document. During
the detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be further determined
with respect to the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and
26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions and specifications
of bidding documents, without material deviation or reservation. A material deviation or reservation is one
(a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the Employer’s rights or the Bidder’s
obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of
other Bidders presenting substantially responsive Bids.
26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer and may not
subsequently be made responsive by correction or withdrawal of the non-conforming deviation or
27 Correction of Errors
27.1 "Financial Bids" determined to be substantially responsive will be checked by the Employer for any
arithmetic errors. Errors will be corrected by the Employer as follows:
(a) where there is a discrepancy between the rates in figures and in words, the rate in words will govern;
(b) where there is a discrepancy between the unit rate and the line-item total resulting from multiplying
the unit rate by the quantity, the unit rate as quoted will govern.
27.2 The amount stated in the "Financial Bid" will be corrected by the Employer in accordance with the above
procedure and the bid amount adjusted with the concurrence of the Bidder in the following manner:
a) If the Bid price increases as a result of these corrections, the amount as stated in the bid will be the 'bid
price' and the increase will be treated as rebate;
b) If the bid price decreases as a result of the corrections, the decreased amount will be treated as the 'bid
Such adjusted bid price shall be considered as binding upon the Bidder. If the Bidder does not accept the
corrected amount the Bid will be rejected, and the Bid security may be forfeited in accordance with Sub
Clause 16.6 (b).
29 Evaluation and comparison of Financial Bids
29.1.1 The Employer will evaluate and compare only the Bids determined to be substantially responsive in
accordance with Sub-Clause 26.2.
29.1.2 In evaluating the Bids, the employer will determine for each Bid the evaluated Bid Price by adjusting the Bid
Price as follows.
a) Making any correction for errors pursuant to Clause 27; or
b) making an appropriate adjustment for any other acceptable variations, deviations; and
c) making appropriate adjustments to reflect discounts or other price modifications offered in accordance
with Sub-Clause
29.2 The Employer reserves the right to accept or reject any variation or deviation. Variation and deviations and
other factors, which are in excess of the requirements of the Bidding documents or otherwise result in
unsolicited benefits for the Employer, shall not be taken in to account in Bid evaluation.
29.3 The estimated effect of the price adjustment conditions under Clause 47 of the Conditions of Contact,
during the period of implementation of the Contract, will not be taken in to account in Bid evaluation.
29.4 If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s estimate of the cost
of work to be performed under the contract the Employer may require the Bidder to produce detailed
consistency of those prices with the construction methods and schedule proposed. After evaluation of the
price analyses, the Employer may require that the amount of the performance security set forth in Clause
34 be increased at the expense of the successful /bidder to a level sufficient to protect the Employer
against financial loss in the event of default of the successful Bidder under the Contract.
29.5 A bid which contains several items in the bill of Quantities which are unrealistically priced low and which
cannot be substantiated satisfactorily by the bidder may be rejected as non-responsive.
F. SUBMISSION OF BIDS
31 Award Criteria
31.1 Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has been determined.
i. to be substantially responsive to the Bidding documents and who has offered the lowest evaluated
ii. to be within the available bid capacity adjusted to account for his bid price which is the lowest
evaluation in any of the packages opened earlier than the one consideration.
In no case, the contract shall be awarded to any bidder whose available bid capacity is less than the
evaluated bid price, even if the said bid is the lowest evaluated bid. The contract will in such cases be
awarded to the next lowest bidder at his evaluation bid price.
32 Employer’s Right to Accept any Bid and to Reject any or all Bids
32.1 Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and to cancel the
Bidding process and reject all Bids, at any time prior to the award of contract, without thereby incurring
any liability to the affected bidder or Bidder or any obligation to inform the affected Bidder or Bidders of
the grounds for the Employer’s action.
33 Notification of Award and Signing of Agreement
33.1 The Bidder whose Bid has been accepted will be notified of the award by the Employer prior to expiration
of the Bid validity period by cable, telex or facsimile confirmed by registered letter. This letter (hereinafter
and in the condition of contract called the “Letter of Acceptance”) will state the sum that the Employer will
pay the Contractor in consideration of the execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”).
33.2 The notification of award will constitute the formation of the contract, subject only to the furnishing of a
performance security in accordance with the provisions of Clause.
33.3 The Agreement will incorporate all agreements between the Employer and the successful Bidder. It will be
signed by the Employer and to the successful Bidder, within 28 days following the notification of award
along with the Letter of Acceptance. Within 21 days of receipt, the successful Bidder will sign the
Agreement and deliver it to the Employer.
33.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will promptly
notify the other Bidders that their Bids have been unsuccessful.
34 Performance Security
34.1 Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish to the Employer
an irrevocable and unconditional guarantee from a Bank in the form set forth in Section 8 (the
“Performance Security”) for an amount equal to 5% (five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security, shall also furnish to the
Authority an irrevocable and unconditional guarantee from a Bank in the same form given at Section
towards an Additional Performance Security (The “Additional Performance Security”) for an amount
calculated as under:”
(A) If the Contract Price offered by the Selected Bidder is lower than 10% but upto 20% of the Estimated
Project Cost, then the Additional Performance Security shall be calculated @ 20% of the difference in
the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated Project
Cost and (ii) Contract Price offered by the selected Bidder.
(B) If the Contract Price offered by the Selected Bidder is lower than 20% of the Estimated Project Cost,
then the Additional Performance Security shall be calculated @ 30% of the difference in the (i)
Estimated Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and
(ii) Contract Price offered by the selected Bidder.
(C) This Additional Performance Security shall be treated as part of the Performance Security.
(D) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability Period and the
Additional Performance Security shall be valid beyond 28 (twenty-eight) days of Project Completion
34.2 If the performance security is provided by the successful Bidder in the form of a Bank Guarantee, it shall be
issued either (a) at the Bidder’s option, by a Nationalized/Scheduled Indian bank or (b) by a foreign bank
located in India and acceptable to the Employer. As per GoG Finance Department’s Circular No.
FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.
34.3 Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall constitute
sufficient grounds for cancellation of the award and forfeiture of the Bid Security.
35 Advance Payment and Security
35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in the Conditions of
Contract, subject to maximum amount, as stated in the Contract Data.
36 Dispute Review Expert
36.1 The Employer proposes that [name of proposed Dispute Review Expert as indicated in Appendix] be
appointed as Dispute Review Expert under the Contract, at a daily fee as indicated in Appendix plus
reimbursable expenses. If the Bidder disagrees with this proposal, the Bidder should so state in the Bid. If in
the Letter of Acceptance, the Employer has not agreed on the appointment of the Dispute Review Expert,
the Dispute Review Expert shall be appointed by the Council of Indian Roads Congress at the request of
37 Corrupt of Fraudulent Practices
37.1 The Employer will reject a proposal if it determines that the Bidder recommended for award has engaged
in corrupt or fraudulent practices in completing for the contract in question and will declare the firm
ineligible, either indefinitely or for a stated period of time, to be awarded a contract with National
Highways Authority of India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the Conditions of
APPENDIX TO ITB
Clause Reference with respect to Section –I
1. The Name of the Employer is [Cl.1.1]
Chief Officer BOTADNAGARPALIKA
2. The last five years.
2026-2027 (Base Year)
3. This Annual Financial Turnover Amount is Rs. 34,21,502/- [Cl.4.5.3(a)]
4. Value of Work is Rs. 68,43,003 /-
6. The cost of electric work is Rs. /- (as per BOQ)
7. The cost of water supply / sanitary works is Rs. 0.00/- (as per BOQ)
8. Liquid assets and / or availability of credit facilities is Rs. ………… [Cl.4.5.6]
9. Price level of the financial year 2026/27 [Cl.4.5.2]
10. The pre-bid meeting will take place at BOTADNagarpalika [Cl.9.2.1]
11. The technical Bid will be opened at the office of the Chief Officer,
BOTADNagarpalika on dt at … .......... AM/PM
12. Address of the Employer: BOTADNagarpalika
13. Identification:
(name of Contract)
- Bid reference No ---------- of BOTADNAGARPALIKA- (insert number)
- Do not open before --------- at ------- Hrs - (time and date)
14. The bid should be submitted latest by as stated on online NIT [Cl.20.1 & 20.2]
15. The bid will be opened at BOTADNagarpalika as stated on online NIT [Cl.23.1]
16. The Bank Draft in favour of Chief Officer, BOTADNagarpalika.
17. The name of Dispute Review Export is to be intimated later on
18. Escalation factors (for the cost of works executed and financial figure to a [Cl.4.5.2.]
common base value) for works completed
Year Financial Year Multiplying Factor
Base Year of inviting tender 2026-2027
LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]
The contractors shall also give a list of machineries in his possession and which they propose to use on
Sr. Plant of Location Age of Make Capacity Approximate Remarks
No. Machinery Machinery Value
LIST OF KEY PERONNEL TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.4]
Employment of a qualified site Engineer by the contractor.
The Contractor shall employ full-time technically qualified staff during the execution of this work as under:
1) Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be
executed is more than Rs.50 lakhs& 1 Electrical engineer.
2) One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is more
than Rs.15 lakhs but less than Rs.50 lakhs. Minimum one Diploma Civil Engineer when the cost of
work is less than Rs.15 lakhs but more than Rs.5 lakhs.
3) Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but more than
4) Minimum two Diploma Civil Engineers for the work when the cost of work to be executed is less
than Rs. 5 lakhs. The Engineer so employed for the Government work must have sufficient
experience to handle the work independently. Such an Engineer shall have to stay at the site of
work and he shall not be entrusted with other duty except this work. In case the contractor or
partner of the contractor firm is a Civil Graduate Engineer, Employment of a separate Engineer will
not be necessary provided that the Engineer partner himself attends the execution of the work on
Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy Chief Officer-in-
charge of the work the Name, Qualifications, copy of marksheet, Colour Photograph and the appointment
order issued such engineers engaged for this contract work. If 15 days after issue of work order such
designated Site Engineers do not resume or do not remain present on site of work, the recovery at the rate
of Rs.15,000-00 per month per Engineer will be made bills/deposit/dues of the contractor. Such recovery
shall be non-refundable.
QUALIFICATION INFORMATION
QUALIFICATION INFORMATION
The information to be filled in by the Bidder in the following pages will be used for the purpose of post
qualification as provided for in Clause 4 of the Instruction to Bidders. This information will not be
incorporated in the Contract.
1. For Individual Bidders
1.1 Constitution or legal status of Bidder
Power of attorney of signatory of Bid
1.2 Total value of civil engineering constructions work performed in the last five years ( inRs. Lakhs)
Work performed as prime contractor, work performed in the past as a nominated sub-contractor will
also be considered the sub-contract involved execution of all main items of work described in the bid
documents, provided further that all other qualification criteria are satisfied (in the same name) on
works of a similar nature over the last five years and in current year before the submission of the bid.
Project Name of Description Contract Value of Date Stipulated Actual date Remarks
Name the of work No. contract of period of of explaining
Employer (Rs. issue completion completion reasons
Crore) of for delay
order completed
Attach certificate(s) from the Engineer(s)in-charge.
Immediately preceding the financial year in which bids are received.
1.3 Quantities of work executed as prime contractor, work performed, in the past as a nominated sub-
contractor, will also be considered provided the sub-contract involved execution of all main items of work
described in the bid document, provided, further that all other qualification criteria are called (in the same
name and style) in the last five years and in current year before the submission of the bid.
Year Name Name of Quantity of work performed (Cum/MT) Remarks
of the Cement concrete Masonry Earth Bituminous (Indicate
Work Employer (Including RCC & work work contract
1.4 Information on Bid Capacity (works for which bids have been submitted and works which are yet to be
completed) as on the date of this bid.
(a) Existing commitments and on-going works:
Description Place Contract Name & Value of Stipulated Value of Anticipated
of works & No. Address contract period of works of
State of (Rs. completion remaining completion
Employer Crore) to be
Attach certificate (s) from the Engineer(s) in-charge
Immediately preceding the financial year in which bids are received.
1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause 4.5.5). The Bidder
should list all the information requested below.
Item of Requirement Availability Proposal Remarks
Equipment NO Owned/Leased Nos/. Nos.Capacity Age/Conditions (from whom
to be procured Capacity to be
1.6 Qualifications and experience of key personnel required for administration and execution of the contract.
Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of Contract.
Position Name Qualification Year of Year of
Experience experience in the
(General) proposed position
Project Manager
1.7 Qualifications and experience of key personnel required for administration and execution of the contract.
Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of Contract.
Sections of the works Value of Subcontractor Subcontractor (Name Experience in similar
& Address) work
Attach copies of certificates on possession of valid license for executing water supply/ sanitary work/
building electrification works.
1.8 Financial reports for the last five years: balance sheets, profit and loss statements, auditors’ reports (in case
of companies/corporations), etc. List them below and attach copies.
1.9 Evidence of access to financial resources to meet the qualification requirements: cash in hand, lines of
credit, etc. List them below and attach copied documents.
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may provide references if
contacted by the Employer.
1.11 Information on Litigation history in which the Bidder is involved.
Other Party (ies) Employer Cause of Dispute Amount Involved Remarks showing
1.12 Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to Bidders. (Name of
Consultant engaged for project preparations is …………………………………………………………….
1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings and charts as
necessary to comply with the requirements of the Bidding documents. (Refer ITB Clause 4.1)
1.15 Quality Assurance Plan
3. Additional Requirements
Bidders should provide any additional information required to fulfil the requirements of Clause 4 of the
Instructions to the Bidders, If applicable.
ii. Undertaking
iii. Update of original prequalification of application. ()
iv. Copy of original prequalification application ()
v. Copy of prequalification letter ()
Delete, if prequalification has been carried out.
Fill the Name of Consultant.
Delete, if prequalification has not been carried out
SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT FACILITIES
(CLAUSE 4.5.6 OF ITB)
BANK CERTIFICATE
This is to certify that M/s. ___________________________is a reputed company with a good financial
If the contract for the work, namely ______________________________is awarded to the above firm, we
shall be able to provide overdraft/credit facilities to the extent of Rs. To meet their working capital
requirements for executing the above during the contract period.
Senior Bank Manager
Address of the Bank
1) I, the undersigned, do hereby certify that all the statements made in the required attachments are
true and correct.
2) The undersigned also hereby certifies that neither our firm M/s.
Government of Gujarat/Government of India/any Board or Corporation under Government of
Gujarat/Government of India nor any contract awarded to us for such works have been rescinded,
during last five years prior to the date of this bid.
3) The undersigned hereby authorize(s) and request (s) any bank, person, firm or corporation to furnish
pertinent information deemed necessary and requested by the Department to verify this statement
or regarding any (our) competence and general reputation.
4) The Undersigned understands and agrees that further qualifying information may be requested and
agrees to furnish any such information at the request of the Department/ Project implementing
(Signed by an Authorised Officer of the Firm)
Title of Officer
I, the undersigned, do hereby undertake _____________ that our firm M/s
to 25% of the value of the work during implementation of the contract.
(Signed by an Authorised Officer of the Firm)
Title of Officer
CONDITIONS OF CONTRACT
Conditions of Contract
Table of Contents
A General Page D. Cost Control
1 Definitions 40 37 Billof Quantities
2 Interpretation 41 38 ChangesintheQuantities
3 LanguageandLaw 41 39 Variations
4 Engineer’s Decisions 41 40 Paymentsfor Variations
5 Delegations 41 41 CashFlowForecasts
6 Communications 41 42 Payment Certificates
7 Sub-Contractors 42 43 Payments
8 OtherContractors 42 44 CompensationsEvents
9 Personnel 42 45 Tax
10 Employer’s&Contractor Risk 42 46 Currencies
11 EmployersRisks 42 47 Price Adjustment
12 Contractor’sRisk 42 48 Retention
13 Insurance 42 49 Liquidateddamages
14 SiteInvestigations Reports 43 50 Bonus
15 Queriesaboutthe Contract 43 51 AdvancePayment
16 ContractorstoConstructthe works 43 52 Securities
17 TheWorkstobeCompletedBy 43 53 Deleted
theIntendedCompletionDate
18 Approvalbythe Engineer 43 54 Costof Repair
20 Discoveries 43 E. FinishingtheContract
21 PossessionoftheSite 43 55 Completion
22 AccesstotheSite 44 56 TakingOver
23 Instructions 44 57 FinalAccount
24 Disputes 44 58 OperatingandMaintenance manuals
25 ProcedureforDisputes
26 Replacement of Dispute Review Export 44 59 Terminations
60 Paymentupon Terminations
B. TimeControl 61 Property
27 Programme 45 62 ReleasefromPerformance
28 ExtensionsoftheIntended completion
29 Deleted 45 F. SpecialConditionsof
30 DelaysOrderedbyThe 45 63 Labour
Engineer 64 Compliancewithlabour regulations
31 ManagementMeetings 45 65 Arbitration
32 Early Warning
C. Quality Control
33 IdentifyingDefects
35 CorrectionofDefects
36 UncorrectedDefects
Conditions of Contract
1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but keep their
defined meaning.
Bill of Quantities means the price and completed Bill of Quantities forming part of the Bid.
Compensation Events are those defined in Clause 44 hereunder
The Completion Date is the date of completion of the works as certified by the Engineer in accordance
with sub Clause
The Contract is the Contract between the Employer and Contractor to execute, complete and maintain
the Works till the completion of Defects Liability Period. It consists of the documents listed in Clause
The Contract data defines the documents and other information which comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out the Work has been accepted by
The Contractor’s Bid is the completed Bidding document submitted by the Contractor to the Employer
and includes Technical and Financial Bids.
The Contract Price is the price stated in the Letter of Acceptance and thereafter as adjusted in
accordance with the provisions of the Contract.
Days are calendar days: months are calendar months.
The Defects Liability Period is the period named in the Contract Data and calculated from the
Completion Date.
The Employer is the party who will employ the Contractor to carry out the Works.
The Engineer is the person named in the Contract Data (or any other competent person appointed and
notified to the contractor to act in replacement of the Engineer) who is responsible for supervising the
Contractor, administering the Contract, certifying payments due to the Contractor, issuing and valuing
Variations to the Contract, awarding extensions of time, and valuing the Compensations Events.
Equipment is Contractor’s machinery and vehicles brought temporarily to the site to construct the
The Initial Contract Price is the Contract Price listed in the Employer’s Letter of Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor shall complete
the Works. The Intended Completion Date is specified in the Contract Data. The Intended Completion
Date may be revised only by the Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for incorporation in the
Plant is any integral part of the work which is to have mechanical, electrical, electronic or chemical or
biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding documents and are factual
interpretive reports about the surface and subsurface conditions at the site.
Specifications means the Specifications of the works included in the Contract and any modification or
addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall commence
execution of the works. It does not necessarily coincide with any of the Site Possession Dates.
A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a
part of the work in the Contract which includes work on the Site.
Temporary Works are works designed, constructed, installed, and removed by the Contractor which
are needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works. The Works are what the
Contract requires the Contractor to construct, install, and turn over to the Employer, as defined in the
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural, male also means female or neuter and
the other way around. Heading have no significance. Words have their normal meaning under the language of
the Contract unless specifically defined. The Engineer will provide instructions clarifying queries about
Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in the Conditions of Contract to the
Works, the Completion date, and Intended Completion Date apply to any Section of the Works (other than
references to the Completion Date and Intended Completion date for the whole works)
2.3 The documents forming the Contract shall be interpreted in the following order of priority
2) Letter of Acceptance, notice to proceed with works
3) Contractor’s Bid
4) Contract Data
5) Conditions of Contract including Conditions of Contract
6) Specifications
8) Bills of quantities and
9) Any other document listed in the Contract Data as forming part of the Contract.
3. Language and Law
3.1 The language of the Contract and the law governing the Contract are stated in the Contract Data.
4. Engineers Decisions
4.1 Except where otherwise specifically stated, the Engineer will decide contractual matters between the
Employer and the Contractor in the role representing the Employer.
5.1 The Engineer may delegate any of his duties and responsibilities to other people after notifying the Contractor
and may cancel any delegation after notifying the Contractor.
6. Communications
6.1 Communications between parties which are referred to in the conditions are effective only when in writing. A
notice shall be effective only when it is delivered (in terms of Indian Contract Act).
7. Sub-Contracting
7.1 The Contractor may subcontract any portion of work, up to a limit specified in contract data, with the
approval of the engineer but may not assign the Contract without the approval of the Employer in writing.
Subcontracting shall not alter the Contractor’s obligations. Sub-contracting of supply or specific items of work
is not allowed.
7.2 The sub-contractor must be registered in appropriate class and category for the part of work to be
8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities and the
Employer between the dates given in the Schedule of other Contractor. The Contractors shall as refer to in the
Contract Data, also provide facilities and services for them as described in the Schedule. The employer may
modify the schedule of other contractors and shall notify the contractor of any such modifications.
9.1 The Contractor shall employ the key personnel named in the Schedule of Key Personnel as referred to in the
Contract Data to carry out the functions stated in the Schedule or other personnel approved by the Engineer.
The Engineer will approve any proposed replacement of key personnel only if their qualifications, abilities, and
relevant experience are substantially equal to or better than those of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of the Contractor Staff or his work
force stating the reasons the Contractor shall ensure that the person leaves the Site within seven days and has
no further connection with the work in the Contract.
10.Employer’s and Contractors Risks
10.1 The Employer carries the risk which these Contract states are Employer’s risks, and the Contractor carries the
risks which these Contracts states are Contractors risk.
11.Employer’s Risks
11.1 The employer is responsible for the excepted risks which are (a) in so far as they directly affect the execution
of the Works, the risks of war, hostilities, invasion, act of foreign enemies, rebellion, revolution, insurrection
or military or usurped power, civil war, riot commotion or disorder (unless restricted to the Contractor’s
employees), and contamination from any nuclear fuel or nuclear waste or radioactive toxic explosive.
12.Contractor’s Risks
12.1 All risks of loss of or damages to physical property and of personal injury and death which arise during and in
consequence of the performance of the Contract other than the excepted risks are the responsibility of the
13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from the
Start date to the end of the Defects Liability Period, in the amounts and deductibles stated in the Contract
data for the following events which are due to the Contractor’s risks:
(a) Loss of or damage to the works, Plant and materials,
(b) Loss of or damage to Equipment
(c) Loss of or damages of property (expect the Works, Plant, Materials and Equipment) in
connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to the Engineer for the Engineer’s
approval before the Start Date. All such insurance shall provide for compensation to be payable in the types
and proportions of currencies required to rectify the loss or damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates required, the Employer may affect the
insurance which the Contractor should have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the payment of the premiums shall be a
13.4 Alterations to the terms of an insurance shall not be made without the approval of the Engineer.
13.5 Both parties shall comply with any conditions of the insurance policies.
14.Site Investigation Report
14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports referred to in the Contract
Data, supplemented by any information available to the Bidder.
15.Queries about the Contract data
15.1 The engineer will clarify queries on the Contract Data
16.Contractor to Construct the Works
16.1 The Contractor shall construct and install the works in accordance with the specification and Drawings.
17.The Works to be completed by the Intended Completion Date
17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in
accordance with the programme submitted by the Contractor, as updated with the approval of the Engineer,
and complete them by the Intended Completion date
18.Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary works to the
Engineer, who is to approve them if they comply with the Specifications and drawings.
18.2 The Contractor shall be responsible for design of temporary works.
18.3 The Engineer’s approval shall not alter the contractor responsibility for design of the Temporary works.
18.4 The Contractor shall obtain approval of third parties to the design of the Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary or permanent work are subject
to prior approval by the Engineer before their use.
19.1 The Contractor shall be responsible for the safety of all activities on the Site.
20.1 Anything of historical or other interest or of significant value unexpectedly discovered on the site is the
property of the Employer. The contractor is to notify the engineer of such discoveries and carry out the
Engineer’s instructions for dealing with them.
21.Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor. If possession of a part is not given
by the date stated in the Contract Data the Employer is deemed to have delayed the start of the relevant
activities and this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site is not handed over to the
Contractor, then contractor/ Employer may fore-close the contract. Contractor/Employer has to foreclose the
work within 30 days after lapse of 25%-time limit and after 30 days foreclosure option will be closed.
22.Access to the Site
22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer access to the Site, to any
place where work in connection with the Contract is being carried out or is intended to be carried out and to
any place where materials or plants are being manufactured/ fabricated/ assembled for the works.
23.Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works which comply with the
applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and records relating to the
performance of the Contractor and to have them audited by auditors appointed by the Employer, if so
required by the Employer.
24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside the authority given to
the Engineer by the Contract or that the decision was wrongly taken, the decision shall be referred to Chief
Officer(Higher Authority)within 14 days of the notification of the Engineer's decision. If the issue is not
resolved, any party can refer the matter for conciliation within 15 days from the decision given by the Chief
24.2 (a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the Chief Officer,
both the parties have to refer to the Regional Commissioner Municipality concern for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision of the Chief
Officer, both the parties have to refer to the ACEO GUDM, Gandhinagar for the conciliation process.
If the dispute is not resolved through the conciliation process, he may refer the dispute to Gujarat Public
Works Contract Dispute Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the Higher
Authority within 14 days of the notification of the Engineer's decision, the Contractor shall not be entitled to
any additional payment/claim if he doesn’t follow the above sequence in stipulated time and he should not
25.Procedure for Disputers
25.1 The arbitration shall be conducted in accordance with the arbitration procedure stated in the Special
Conditions of Contract.
26.Replacement of Dispute Review Expert
26.1 Should the Dispute Review Expert resign or die, or should the Employer and the Contractor agree that the
Dispute Review Expert is not fulfilling his functions in accordance with the provisions of the Contract, a new
Dispute Review Expert will be jointly appointed by the Employer and the Contractor. In case of disagreement
between the Employer and the Contractor, within 30 days, the Dispute Review Expert, shall be designated by
the Appointing Authority designated in the Contract Data at the request of either party, within 14 days of
receipt of such request.
The bidder shall adhere to all latest Government of Gujarat resolutions during the entire course of the
B. TIME CONTROL
27.1 Within the time stated in the Contract Data the Contractor shall submit to the Engineer for approval a
Programme showing the general methods, arrangements, order, and timing for all the activities in the Works
along with monthly cash flow forecast.
27.2 An update of the Programme shall be a programme showing the actual progress achieved on each activity and
the effect of the progress achieved on the timing of the remaining work including any changes to the
sequence of the activities.
27.3 The Contractor shall submit to the Engineer, for approval, an updated Programme at intervals no longer than
the period stated in the Contract Data. If the Contractor does not submit an updated Programme within this
period, the Engineer may withhold the amount stated in the Contract Data from the next payment certificate
and continue to withhold this amount until the next payment after the date on which the overdue Programme
has been submitted.
27.4 The Engineer's approval of the Programme shall not alter the Contractor's obligations. The Contractor may
revise the Programme and submit it to the Engineer again at any time. A revised Programme is to show the
effect of Variations and Compensation Events.
28. Extension of the Intended Completion Date
28.1 The Engineer shall extend the Intended Completion Date if a Compensation Event occurs or a Variation is
issued which makes it impossible for Completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which would cause the Contractor to incur
additional cost.
28.2 The Engineer shall decide whether and by how much to extend the Intended Completion Date within 35 days
of the Contractor asking the Engineer for a decision upon the effect of a Compensation Event or Variation and
submitting full supporting information. If the Contractor has failed to give early warning of a delay or has
failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in assessing the
new Intended Completion Date.
28.3 The Engineer shall within 14 days of receiving full justification from the contractor for extension of Intended
Completion Date refer to the Employer his decision. The Employer shall in not more than 21 days
communicate to the Engineer the acceptance or otherwise of the Engineer's decision. If the Employer fails to
give his acceptance, the Engineer shall not grant the extension and the contractor may refer the matter to the
Dispute Review Expert under Clause 24.1.
30. Delays Ordered by the Engineer
30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity within the Works.
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a management meeting. The business
of a management meeting shall be to review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.
31.2 The Engineer shall record the business of management meetings and is to provide copies of his record to
those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken is to
be decided by the Engineer either at the management meeting or after the management meeting and stated
in writing to all who attended the meeting.
32. Early Warning
32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely future events or
circumstances that may adversely affect the quality of the work, increase the Contract Price or delay the
execution of works. The Engineer may require the Contractor to provide an estimate of the expected effect of
the future event or circumstance on the Contract Price and Completion Date. The estimate is to be provided
by the Contractor as soon as reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how the effect of
such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out
any resulting instruction of the Engineer.
C. TIME CONTROL
33. Identifying Defects
33.1 Defect liability period : The contractor shall be responsible to make good and remedy at his own expense any
defect which may develop or may be noticed before the period mentioned hereunder from the certified date
of completion. The Engineer in charge shall give the contractor a notice in writing about the defects and the
contractor shall make good the same within 15 days of receipt of the notice. In the case of failure on the part
of the contractor, the Engineer- in-charge may rectify or remove or re-execute the work at the risk & cost of
the contractor. The Engineer-in-charge shall be entitled to appropriate the whole or any part of the amount of
security deposit towards the expenses, if any, Incurred by him in rectification, removal or re-execution. The
Defects Liability period shall be as under…..
(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be 3 Months from the
certified date of completion.
(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put tender), the period shall be
36 (Thirty-Six) months from the certified date of completion or one monsoon, whichever is later.
(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months from the certified date
of completion which should include three monsoons.
(d) For original building works the defect liability period will be 4 years or elapse of 4 monsoon period
following date of possession of building taken over by user agency following the certified date of completion,
whichever is later.
For the purpose of deciding the monsoon period, the 30th September shall be treated as the last date.
Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009, PRCH/102013(2976) 2759-N,
Dated 27/05/2013 and Circular No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]
33.2 Free maintenance guarantee period for works of Road/Bridge construction
a) For resurfacing work of road free maintenance guarantee period one year from the date of completion.
b) In case of widening of the road/strengthening of the road/bridge, the contractor shall have to give four years
free maintenance guarantee from the certified date of completion. During this period the contractor shall visit
the site every six months along with the concerned Section Officer / Deputy Chief Officer and will examine the
work already carried out in this contract like road work, jungle cutting, side shoulders, side gutter, road
furniture, patta etc. and will prepare Km. wise inspection report duly signed by all concerned and any defect
observed shall be done within 15 days by the contractor at his risk and cost as per the direction of Engineer in
charge. The contractor needs to do videography of these visits and require to submit at the time of release of
FMG. If B.T. the surface during the maintenance period of 4 years is worn out then agency shall have to
provide renewal coating as per tender item as directed by the Engineer-in- charge. The amount equivalent to
5% of each running bill shall be withheld and will be released after the free maintenance guarantee period
(i.e. 4 years) is over.
However, this amount shall be released against fixed deposit or bank guarantee pledged in the name of Chief
Officer after completion certificate of work is issued.
1) The flakiness and elongation index (combined) for coarse aggregates under no circumstances shall exceed
the allowable limit set forth in the relevant clause for the material in question.
2) 2% of the amount eligible for the payment of bituminous items shall be withheld till the miscellaneous items
like earthwork in embankment / cutting for side shoulders, side gutters, kilometer / indicator / guard stones,
sign boards etc. are completed in all respect by the contractor. After completion of the miscellaneous items,
the above said 2% withheld amount shall be released. (Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C,
3) Videography for the surface under Maintenance Guarantee is to be done as per Govt. letter No.:
SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing more than Rs. 5.00 Crore.
4) Setting up of adequate laboratory & deployment of quality engineers. The contractor shall have to set up the
laboratory with adequate equipment. Till the setting up of adequate laboratory is completed & reported of
this to the engineer (subject to due verification by engineer’s representative) by contractor in writing,
Rs.2,00,000/- shall be withheld. The qualified quality Engineer shall be deployed exclusively for this contract
by the contractors. If quality Engineer is not deployed by contractor within one month after the date of work
order, the amount equivalent to Rs.20,000 per month shall be recovered till the actual deployment of
quality engineer. The amount so recovered towards the deployment of quality engineers shall not be
5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/2006/35/C, dtd.31/05/07 before final
6) Maintenance during Construction Period During the Construction Period, the Contractor shall maintain, at
his own risk and cost, the existing lane(s) of the road so that the traffic worthiness and safety thereof are at
no time materially inferior as compared to their condition 10 (ten) days prior to the date of the Agreement,
and shall undertake the necessary repair and maintenance works for this purpose; provided that the
Contractor may, at his cost, interrupt and divert the flow of traffic if such interruption and diversion is
necessary for the efficient progress of works and conforms to Good Industry Practice; provided further that
such interruption and diversion shall be undertaken by the Contractor only with the prior written approval
of the Chief Officer which approval shall not be unreasonably withheld. For the avoidance of doubt, it is
agreed that the Contractor shall at all times be responsible for ensuring safe operation of the road.
33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any defects that are found. Such
checking shall not affect the Contractor’s responsibilities the Engineer may instruct the Contractor to search
for a Defect and to uncover and test any work that the Engineer considers may have a Defect.
34.1 If the Engineer instructs the Contractor to carry out a test not specified in the Specification to check whether
any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples. If
there is no Defect the test shall be a Compensation Event.
34.2 1% of the amount of work done should be deducted from R.A. Bill of the contractor for testing the quality of
material workmanship, irrespective of actual charges.
34.3 Agency must establish testing laboratory on site for the various test to be carried out in the work for this
purpose agency shall construct a pukka laboratory building with all facility on site at location specified by the
engineer in charge.
35. Correction of Defects
35.1 The Engineer shall give notice to the Contractor of any Defects before the end of the Defects Liability Period,
which begins at Completion and is defined in the Contract Data. The Defects Liability Period shall be extended
for as long as Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified Defect within the length of time
specified by the Engineer's notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a Defect within the time specified in the Engineer's notice, the Engineer
will assess the cost of having the Defect corrected, and the Contractor will pay this amount.
D. COST CONTROL
37. Bill of Quantities
37.1 The Bill of Quantities shall contain items for the construction, installation, testing, and commissioning work to
be done by the Contractor.
37.2 The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of the
work done at the rate in the Bill of Quantities for each item.
38. Changes in the Quantities
38.1 The Engineer shall have power to make any alterations in or addition to the original specifications , drawings,
designs and instructions that may appear to him to be necessary or advisable during the progress of the work
and the contractor shall be bound to carry out the work in accordance with any instruction in this connection
which may be given to him in writing signed by the Engineer and such alteration shall not invalidate the
contract and any additional work which the contractor may be directed to do in the manner above specified
as part of the work shall be carried out by the contractor on the same conditions in all respects on which he
agreed to do the main work and at the same rate as are specified in the tender for the main work.
Except that when the quantity of any item exceeds the quantity as in the tender by more than 110%, the
contractor will be paid for the quantity more than110%, at the rate entered in the SOR of the year during
which the excess in quantity is first executed.
In case of any discrepancy in the final calculation of excess, extra, or saving item rates, the decision of
GUDM shall be final and binding. The bidder unconditionally agrees to abide by the instructions and
decisions issued by GUDM/ULB in this regard, without raising any objections, disputes, or claims.
39.1 All Variations shall be included in updated Programmes produced by the Contractor.
40. Payments of Variations
40.1 If the additional or altered work includes any class of work for which no rate is specified in this contract, then
such class of work shall be carried out as under.
I. At the rate derived from the item within the contract which is comparable to the one involving additional or
altered class of work; where there are more than one comparable items, the item of the contract which is
nearest in comparison with regard to class or classes of the work involved shall be selected and the decision of
the Chief Officer as to the nearest comparable item shall be final and binding on the contractor.
II. If the rate cannot be derived in accordance with (i) above, such class of works shall be carried out at the rate
entered in the Schedule of Rates of the division for the year in which the tender was received, increased or
decreased by the percentage by which the tender amount is more or less as compared to the amount arrived
at the rates in the “Schedule of Rates” of the Division in the year in which the tender was received. If the
Schedule of rates of the Division does not contain all the items, the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the “Scheduled Rates” of the division
for the year and for materials consumed on such item the rate to be charged would be the basic rate taken
into account for fixing the rate in S.O.R. referred to above.
III. If it is not possible to arrive at the rate from (i) and (ii) above, such class of work shall be carried out at the
rate decided by the competent authorities on the basis of detailed rate analysis after hearing the contractor
before a Committee of two Chief Officers stationed at the same place or the nearest place.
40.2 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the Division is
ordered to be carried out before the rate is agreed upon, then the contractor shall within seven days of the
date of receipt by him of the order to carry out the work, inform the Engineer-in-charge of the rate, which it is
his intention to charge for such class of work and if the Engineer in charge does not agree to this rates, he
shall by notice in writing be at liberty to cancel his order to carry out such class of work and arrange to carry it
out in such manner as he may consider it advisable, provided always that if the contractor shall commence
work or incur any expenditure in regard thereof before the rates shall have been determined as lastly herein
before mentioned, then in such cases he shall only be entitled to be paid in respect of the work carried out or
expenditure incurred by him prior to the date of the determination of the rate as aforesaid according to such
rate or rates as shall be fixed by the Engineer-in-charge. In the event of the dispute, the decision of the Chief
Officer of the Circle shall be final.
Where, however, the work is to be executed according to the designs, drawings and specifications
recommended by the contractor and accepted by the competent authority, the alternation above referred to
shall be within the scope of such designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the proportion that the increase in
the cost occasioned by alterations bears to the cost of the original work and the certificate of the Engineer-in-
charge as to such proportion shall be final and conclusive.
41. Cash Flow Forecasts
41.1 When the Programme is updated, the contractor is to provide the Engineer with an updated cash flow
42. Payment Certificates
42.1 The Contractor shall submit to the Engineer monthly statements of the estimated value of the work
completed less the cumulative amount certified previously.
42.2 The Engineer shall check the Contractor's monthly statement within 14 days and certify the amount to be paid
to the Contractor after taking into account any credit or debit for the month in question in respect of
materials for the works in the relevant amounts and under conditions set forth in sub-clause 51(3) of the
Contract Data (Secured Advance).
42.3 The value of work executed shall be determined by the Engineer.
42.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of Quantities
42.5 The value of work executed shall include the valuation of Variations and Compensation Events.
42.6 The Engineer may exclude any item certified in a previous certificate or reduce the proportion of any item
previously certified in any certificate in the light of later information.
43.1 Payments shall be adjusted for deductions for advance payments, retention, other recoveries in terms of the
contract and taxes at source, as applicable under the law. The Employer shall pay the Contractor the amounts
certified by the Engineer within 28 days of the date of each certificate. If the Employer makes a late payment,
the Contractor shall be paid interest on the late payment in the next payment. Interest shall be calculated
from the date by which the payment should have been made upto the date when the late payment is made at
43.2 If an amount certified is increased in a later certificate as a result of an award by the Adjudicator or an
Arbitrator, the Contractor shall be paid interest upon the delayed payment as set out in this clause. Interest
shall be calculated from the date upon which the increased amount would have been certified in the absence
43.3 Items of the Works for which no rate or price has been entered in will not be paid for by the Employer and
shall be deemed covered by other rates and prices in the Contract.’
44. Compensation Events
44.1 The following are Compensation Events unless they are caused by the Contractor:
a) The Employer does not give access to a part of the Site by the site Possession date stated in Contract data
to the Contractor.
44.2 In case of compensation event occurs and it prevents the work being completed beyond the Intended
Completion Date then Authority will approve EOT with eligible contractual price escalation.
45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due date of bid submission.
However, any subsequent changes in the tax structure by Government after due date of bid submission will
be compensated (+/-) on availability or submission of actual documentation. Contractor will have to intimate
Engineer regarding changes occurred in the tax structure after bid submission. If the contractor fails to
provide such information and if any financial obligation may arise due to change in tax structure, same will be
recovered from the contractor.
45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the contractor to pay the GST to the
concerned Authority.
46.1 All payments shall be made in Indian Rupees.
47. Price Adjustment
47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour, materials, fuels and
lubricants in accordance with the following principles and procedures and as per formula given in the contract
a) The price adjustment shall apply for the work done from the start date given in the contract data upto end
of the initial intended completion date or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the contractor.
b) The price adjustment shall be determined during each month from the formula given in the contract data.
c) Following expressions and meanings are assigned to the work done during each month:
R = Total value of work done during the month. It would include the amount of secured advance granted,
if any, during the month, less the amount of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price adjustment will be worked separately
based on the terms mutually agreed.
47.2 To the extent that full compensation for any rise or fall in costs to the contractor is not covered by the
provisions of this or other clauses in the contract, the unit rates and prices included in the contract shall be
deemed to include amounts to cover the contingency of such other rise or fall in costs.
48.1 The Employer shall retain from each payment due to the Contractor the proportion stated in the Contract
Data until Completion of the whole of the Works.
48.2 On Completion of the whole of the Works half the total amount retained is repaid to the Contractor and half
48.2 On Completion of the whole of the Works half the total amount retained is repaid to the Contractor and half
when the Defects Liability Period has passed, and the Engineer has certified that all Defects notified by the
Engineer to the Contractor before the end of this period have been corrected.
48.3 On completion of the whole works, the contractor may substitute retention money with an “on demand”
Bank guarantee / FDR as per the decision of the of Nagarpalika.
In case, Contractor requests for refund of the Retention Money deducted by the Employer under the
provision of this Clause. Employer shall consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1% (one per cent) of the Contract Price and Contractor
furnishes an irrevocable and unconditional bank guarantee for an equal amount substantially in the format of
bank guarantee for performance guarantee enclosed with SBD and valid upto 28 days beyond the
scheduled/extended Defects Liability Period. On completion of the whole works, the Contractor has however
an option to submit a fresh irrevocable and unconditional bank guarantee for an amount equal to 2.5% of the
total value of work executed substantially in the format of bank guarantee for performance guarantee
enclosed with SSD and valid upto 28 days beyond the Defects Liability Period and get refund the Retention
49. Liquidated Damages
49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the Contract Data
for each day that the Completion Date is later than the Intended Completion Date (for the whole works or the
milestone as stated in the contract data). The total amount of liquidated damages shall not exceed the
milestone as stated in the contract data). The total amount of liquidated damages shall not exceed the
amount defined in the Contract Data. The Employer may deduct liquidated damages from payment due to the
Contractor. Payment of liquidated damages does not affect the Contractor’s liabilities.
49.2 If the Intended Completion Date is extended after liquidated damages have been paid, the Engineer shall
correct any overpayment of liquidated damages by the Contractor by adjusting the next payment certificate.
The Contractor shall not be entitled for any interest on the over payment calculated from the date of payment
to the date of repayment.
If the contractor fails to comply with the time for completion as stipulated in the tender, then the contractor
shall pay to the employer the relevant sum stated in the Contract Data as Liquidated damages for such default
and not as penalty for everyday or part of day which shall elapse between relevant time for completion and
the date stated in the taking over certificate of the whole of the works on the relevant section, subject to the
limit stated in the contract data.
The employer may, without prejudice to any other method of recovery deduct the amount of such
damages from any monies due or to become due to the contractor. The payment or deduction of such
damages shall not relievethe contractor from his obligation to complete the works on from any other of his
obligations and liabilities under the contract.
49.3 If, before the Time for Completion of the whole of the Works or, if applicable, any Section, a Taking - Over
Certificate has been issued for any part of the Works or of a Section, the liquidated damages for delay in
completion of the remainder of the Works or of that Section shall, for any period of delay after the date
stated in such Taking-Over Certificate, and in the absence of alternative provisions in the Contract, be reduced
in the proportion which the value of the part so certified bears to the value of the whole of the Works or
Section, as applicable. The provisions of this Sub-Clause shall only apply to the rate of liquidated damages and
shall not affect the limit thereof.
50.1 If the contractor achieves completion of the whole of the works prior to the intended Completion Date
prescribed in Contract Data the Employer shall pay to the contractor a sum stated in Contract Data as bonus
for every completed month but subjected to maximum amount as stated in Contract Data; which shall elapse
between the date of completion of all items of works as stipulated in the contract, including variations
ordered by the Engineer and the time prescribed in Clause
50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the works is equal or
more than 6 months. The bonus would be paid as under
% of Time saved % of Initial Contract Price
entitled for Bonus
Less than 10% 0%
51. Advance Payment
51.1 The Employer shall make advance payment (not to be paid less than two instalments except in special
circumstances for which the reason to be Recorded in writing) to the Contractor of the amounts stated in the
Contract Date by the date stated in the Contract Date, against provision by the Contactor of an Unconditional
Bank Guarantee in a form and by a bank acceptable to the Employer in amounts and currencies equal to be at
least 110% of the advance payment. The guarantee shall remain effective until the advance payment has been
repaid, but the amount of the guarantee shall be progressively reduced by the amounts repaid by the
Contractor. The Mobilization advance would be deemed as interest bearing advance at an interest rate of
% to be compounded, quarterly.
51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and Mobilization expenses
required specifically for execution of the Works. The Contractor shall demonstrate that advance payment has
been used in this way by supplying copies of invoices or other documents to the engineer.
51.3 The advance payment shall be repaid by deduction proportionate amount from payments otherwise due to
the Contractor, following the schedule of completed percentages of the Works on a payment basis. No
account shall be taken of the advance payment or its repayment in assessing valuations of work done,
variations, price adjustments, Compensation Events, or Liquidated damages.
51.4 Secured Advance the Engineer shall make advance payment in respect of materials intended for but not yet
incorporated in the works in accordance with conditions stipulated in the contract Data.
52.1 The performance Security (including additional security for unbalanced bids) shall be provided to the
Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount and
form and by a bank or surety acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of expiry of Defects Liability Period and
the additional security for unbalanced bids shall be valid until a date 28 days from the date of issue of the
certificate of completion.
54. Cost of Repairs.
54.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start date and the
end of Defects Correction periods shall be remedied by the Contractor at the Contractor’s cost if the loss or
damages arises from the Contractor’s acts or omissions.
E. FINISHING THE CONTRACT
55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the works, and the Engineer
will do so upon deciding that the work is completed.
56. Taking Over
56.1 The Employer shall take over the Site and the Works within seven days of the Engineer issuing a certificate of
57. Final account
57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the Contractor
57.1 The Contractor shall supply to the Engineer a detailed final account of the total amount that the Contractor
considers payable as full and final settlement of all claims under the Contract for items before the end of the
Defects Liability Period. The Engineer shall issue a Defect Liability Certificate and certify any final payment that
is due to the Contractor within 56 days of receiving the Contractor's account if it is correct and complete. If it
is not, the Engineer shall issue within 56 days a schedule that states the scope of the corrections or additions
that are necessary. If the Final Account is still unsatisfactory after it has been resubmitted, the Engineer shall
decide on the amount payable to the Contractor and issue a payment certificate, within 56 days of receiving
the Contractor’s revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and savings in final account is
observed, the Engineer/Employer shall be at liberty to restrict the final payment of BOQ items to the lowest
amount evaluated of the bids considering the final quantities and the rates quoted including the rebates if
any. Payment of variation items shall however be made at the rates approved by the Employer, within 90 days
from the physical completion of work.
58. Operating and Maintenance Manuals
58.1 If “as built” drawings and/or operating and maintenance manuals are required, the Contractor shall supply
them by the dates stated in the Contract data.
58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the Contract data, or
they do not receive the Engineer’s approval, the Engineer shall withhold the amount stated in the Contract
Data from payments due to the Contractor.
59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of
59.2 Fundamental breaches of Contract include, but shall not be limited to the following:
1. The contractor stops work for 28 days when no stoppage of work is shown on the current programme
and the stoppage has not been authorized by the Engineer
2. The Engineer instructs the Contractor to delay the progress of the Works and the instructions is not
withdrawn within 28 days;
3. The Employer or the Contractor is made bankrupt or goes into liquidation other than for a
reconstructions or amalgamation
4. A payment certified by the Engineer is not paid by the Employer to the Contractor within 56 days of the
date of the Engineer’s certificate
5. The Engineer gives Notice that failure to correct a particular Defect is a fundamental breach of Contract
and the Contractor fails to correct it within a reasonable period of time determined by the Engineer;
The Contractor does not maintain a security which is required;
6. The Contractor does not maintain a security which is required;
7. The Contractor has delayed the completion of works by the number of days for which the maximum
amount of liquidated damages can be paid as defined in the Contract data; and
8. If the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent practices in
competing for or in executing the Contract.
For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving or soliciting
of anything of value to influence the action of a public official in the procurement process or in contract
execution. “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of the borrower, and includes collusive practice among
Bidders (prior to or after bid submission) designed to establish bid prices at artificial non competitive levels and
to deprive the Borrower of the benefits of free and open competition.
59.3 When either party to the Contract gives notice of a breach of contract to the Engineer for a cause other than
those listed under Sub Clause 59.2 above, the Engineer shall decide whether the breach is fundamental or not.
59.4 Notwithstanding the above, the employer may terminate the Contract for convenience.
60. Payment upon Termination
60.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Engineer
shall issue a Certificate for the value of the work done less advance payments received up to the date of the
issue of the certificate, less other recoveries due in terms of the contract, less taxes due to deducted at source
as per applicable law and less the percentage to apply to the work not completed as indicated in the Contract
data. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any
data. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any
payment due to the Contractor the difference shall be a debt payable to the Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because of a fundamental breach of Contract
by the Employer, the Engineer shall issue a certificate for the value of the work done, the cost of balance
material brought by the contractor and available at site, the reasonable cost of removal of equipment,
repatriation of the Contractor’s personnel employed solely on the works, and the Contractor’s cost of
protecting and securing the Works and less advance payment received up to the date of the certificate, less
other recoveries due in terms of the contract and less taxes due to deducted at source as per applicable law.
61.1 All materials on the Site, Plant Equipment’s, Temporary Works and Works are deemed to be property of the
Employer, if the Contract is terminated because of a Contractor’s default.
62. Release from Performance
62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely outside the control of either
the Employer or the Contractor the Engineer shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and
shall be paid for all work carried out before receiving it and for any work carried out afterwards to which
commitment was made.
F. SPECIAL CONDITIONS OF CONTRACT
The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the
engagement of all staff and labour, local or other, and for their payment of housing, feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the Engineer a return in detail, in such form
and at such intervals as the Engineer may prescribe, showing the staff and the numbers of the several classes of
labour from time to time employed by the Contractor on the site and such other information as the Engineer
64. Compliance With Labour Regulations
During continuance of the contact, the Contractor and his sub- contractor shall abide at all times by all
existing labour enactments and rules made thereunder, regulations, notification and bye laws of the State or
central Government or local authority and any other labour law (including rules), regulations, bye laws that
may be passed or notifications that may be issued under any labour law in future either by the State or the
Central Government or the local authority. Salient features of some of the major labour laws that are
applicable to the construction industry are given below. The Contractor shall keep the Employer indemnified
in case any action is taken against the Employer by the competent authority on account of contravention of
any of the provisions of any Act or rules made thereunder, regulations or notifications including amendments.
If the Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye laws/Acts/Rules/regulations including
amendments, if any, on the part of the Contractor, the Engineer/employer shall have the right to deduct any
money due to the Contractor including his amount of performance security. The Employer/Engineer shall also
have the right to recover from the Contractor any sum required or estimated to be required for making good
the loss or damage suffered by the Employer. The employees of the Contractor and the Sub-Contractor in no
case shall be treated as the employees of the Employer at any point to time.
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO ESTABLISHMENTS ENGAGED
IN BUILDING AND OTHER CONSTRUCTIONS WORK
A. Workmen Compensation Act 1923: - The Act provides for compensation in case of injury by accident
arising out of and during the course of employment.
B. Payment of Gratuity Act. 1972: - Gratuity is payable to an employee under the Act on satisfaction of
certain conditions on separation if an employee has completed 5 years’ service or more on death, the
rate of 15 days wages for every completed year of service. The Act is applicable to all establishments
employing 10 or more employees.
C. Employees P.F. and Miscellaneous Provision Act 1952: - The Act Provides for monthly contributions by
the employer plus workers @ 10% or 8.33% The benefits payable under the Act are:
1. Pension or family pension on retirement or death, as the case may be.
2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.
D. Maternity Benefit Act 1951: - The Act provides for leave and some other benefits to women employees
in case of confinement or miscarriage etc.
E. Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain welfare measures to
be provided by the Contractor to contract labour and in case the Contractor fails to provide, the same
are required to be provided, by the Principal Employer by Law. The principal Employer is required to
take Certificate of Registration and the Contractor is required to take license from the designated
Officer. The Act is applicable to the establishments or Contractor of Principal Employer, if they employ
20 or more contract labour.
F. Minimum Wages Act 1948: - The Employer is supposed to pay not less than the Minimum Wages fixed
by appropriate Government as per provisions of the Act, if the employment is a scheduled employment.
Construction of Building, Roads, Runways are scheduled employment.
G. Payments of wages Act 1936: - It lays down as to by what date the wages are to be paid, when it will be
paid and what deductions can be made from the wages of the workers.
H. Equal remunerations Act 1979: - The Act provides for payment of equal wages for work of equal nature
to Male and Female workers and for not making discrimination against female employees in the matter
of transfer, training and promotions etc.
I. Payments of Bonus Act 1965: - The Act is applicable to all establishments employing 20 or more
employees. The Act provides for payments of annual bonus subject to a minimum of 8.33% of wages
and maximum of 20 % of wages to employees drawing Rs. 3500/- per month or less. The bonus to be
paid to employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be worked out by
taking wages as Rs. 2500/- per month only. The Act does not apply to certain establishments. The newly
set-up establishments are exempted for five years in certain circumstances. Some of the State
Governments have reduced the employment size from 20 to 10 for the purpose of applicability of this
J. Industrial Disputes Act 1947: - The Act lays down the machinery and procedure for resolutions of
Industrial disputes, in what situations a strike or lock-out becomes illegal and what are the
requirements for laying off or retrenching the employees or closing down the establishment.
K. Industrial employment (standing Orders) Act 1946: - It is applicable to all establishments employing
100 or more workmen (employment size reduced by some of the State and Central Government to 50).
The Act provides for laying down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated Authority.
L. Trade Unions Act 1926: - The Act lays the procedure for registration of trade unions of workmen and
employers. The Trade Unions registered under the Act have given certain immunities from civil and
criminal liabilities.
M. Child Labour (Prohibition & Regulation Act 1986: - The Act prohibits employment of children below
years of age in certain occupations and process and provides for regulation of employment of children
in all other occupations and processes. Employment of Child labour is prohibited in Building and
Construction Industry.
N. Inter – State Migrant workmen’s (Regulation of Employment & Conditions of service) Act 1979:- The
Act is applicable to an establishment which employs 5 or more inter-state migrant workmen through an
intermediary (who has recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which this Act becomes
applicable, are required to be provided certain facilities such as housing, medical aid, traveling expenses
from home up to the establishment and back, etc.
O. The Building and Other Construction workers (Regulation of employment and Conditions of Service)
Act 1996 and the Cess Act of 1996: - All the establishments who carry on any building or other
constructions work and employ 10 or more workers are covered under this Act. All such establishments
are required to pay cess at the rate not exceeding 2% of the cost of construction as may be modified by
the government. The Employer of the establishment is required to provide safety measures at the
building or construction work and other welfare measures, such as canteens, First Aid facilities,
Ambulance, Housing accommodations for workers near the workplace etc. The Employer to whom the
Act applies has to obtain a registration certificate from the Registering Officers appointed by the
P. Factories Act 1948: - The Act lays down the procedure for approval of plans before setting up a factory,
health and safety provisions, welfare provisions, working hours, annual earned leave and rendering
information regarding accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more persons without the aid of
power engaged in the manufacturing process.
Q. Royalty charges-The contractor shall pay the royalty to the competent authority as per rule. The royalty
charges paid shall be borne by the contractor and shall not be reimbursed by the Employer.
R. Following Pollution control Acts and amendments made thereof from time to time shall be
1. Water (Preservation and control of Pollution) Act,
2. Air (Prevention and Control of Pollution Act
3. Environmental (Protection) Act
The contractor must commit to adopting Environmental management plan for best energy use, waste
management, the reduction of pollution as in EMS (Environmental Management system) ISO-14001-
65. ARBITRATION (GCC Clause 24)
The procedure for arbitration will be as follows: -
24.1 If the Contractor is of the view that a decision taken by the Engineer was either outside the authority
given to the Engineer by the Contract or that the decision was wrongly taken, the decision shall be referred to
Chief Officer (Higher Authority) within 14 days of the notification of the Engineer's decision. If the issue is not
resolved, any party can refer the matter for conciliation within 15 days from the decision given by the Chief
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision of the Chief Officer,
both the parties have to refer to the Regional Commissioner Municipality concerned for the conciliation
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the decision of the Chief
Officer, both parties have to refer to the ACEO GUDM, Gandhinagar for the conciliation process. If the dispute
is not resolved through the conciliation process, contractor may refer the dispute to Gujarat Public Works
Contract Dispute Arbitration Tribunal.
If the Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of the
notification of the Engineer's decision, the Contractor shall not be entitled to any additional payment/claim if
he doesn’t follow the above sequence in stipulated time. However, during such period, he would not stop the
work in any case.
Clause Reference
With respect to
Item marked “N/A” do not apply to this Contract.
1. The Employer is [Cl.1.1]
Address: ………………………….
Name of authorized Representative (will be intimated later)
2. The Engineer is ………………………………………
Name of Authorized Representative:………………
3. The Defects Liability Period is .................... years from the date of [CL.1.1&33]
4. The Start Date shall be 1st days for the date of issue of the Notice [Cl.1.1]
to proceed with the work.
5. The Intended Completion Date for the whole of the works is 04 [CL.1.1,17&2]
Monthsafter start of work with the following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e. 25% Respective to
Milestone 2 i.e. 50% approved
Milestone 3 i.e. 75% time limit
Milestone 4 i.e. 100%
6. The Site is located at BOTADNAGARPALIKA [Cl.1.1]
7. The name and identification number of the Contract is: [Cl.1.1]
8. The works consist of ............................................. with items as per [Cl.1.1]
B.O.Q. The works shall, inter alia, include the following, as Specified
or as directed:
(A) Road Works [Cl.1.1]
Site clearance; setting – out and layout; widening of existing
carriageway and strengthening including camber corrections;
construction of new road/ Parallel service road; bituminous
pavements remodeling/construction of Junctions, intersections,
bus bays, lay-bays; supplying and placing of drainage Channels,
flumes, guard posts and guard other related items;
construction/extension of cross drainage works, bridge, approaches
and other related stones; protective works for roads/bridge; all
aspects of quality assurance of various components of the works;
rectification of The defects in the completed works during the
Defects Liability Period; submission of “As- built’’ drawings and any
other related documents; and other item of work as may be
required to be carried out for completing the work in accordance
with the drawings and the provisions of the contract and to ensure
(B) Bridge Works [Cl.1.1]
Site clearance; setting out, provision of foundations, piers
abutments and bearing; prestressed/reinforced cement concrete
superstructure; wearing coat, hand railings, expansion joints,
approach slabs, drainages spouts/ downtake pipes, arrangements
for fixing light posts, water mains, utilities etc; provision of suitably
designed protective works; providing wing/return walls; provision
of road markings, road signs etc.; all aspects of quality assurance;
clearing the site and handing over the works on completion;
rectification of the defects during the Defects Liability Period and
submission of “As-built” drawings and other related documents;
and other items of work as may be required to be carried out for
completing the works in accordance with the drawings and the
provisions of the contract and to Insure safety
(C) Other Items [Cl.1.1]
Any Other Items as required to fulfil all contractual obligations as
per the Bid documents.
10. The following documents also form part of the [CL.2.3(9)]
Contract:_____________ As per clause 2-3____________________
11. The law which applies to the Contract is the law of Union of India [CL.3.1]
12. The language of the Contract documents is English [CL.3.1]
13. Limit of subcontracting 0% of the Initial Contract Price [CL.7.1]
14. The Schedule of Other Contractors [CL.8]
15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]
16. The minimum insurance cover for physical property, injury and
death is Rs. 5 lakhs per occurrence with the number of occurrences [CL.13]
limited to four. After each occurrence, the contractor will pay an
additional premium necessary to make insurance valid for four
occurrences always.
17. Site Investigation report [CL.14]
18. The Site Possession dates shall be …………………….. [CL.21]
19. The period for submission of programme for approval of the [CL.27.1]
engineer shall be 21 days from the issue of Letter of Acceptance.
20. The period between program updates will be 90 days. [CL.27.3]
21. The amount to be withheld for late submission of an updated [CL.27.3]
programme shall be Rs 1,00,000/-.
22. The following events shall also be Compensation Events [CL.44]
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring
additional mobilization by the contractor, e.g. ordinary
soil to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor.
(iv) Artesian conditions
(v) Seepage, erosion landslide
(vi) River training requiring protection of permanent work
(vii) Presence of historical, archaeological or religious
structures, monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial,
or military authority
23. The currency of the Contract is Indian Rupees [CL.46]
24. The formula (e) for adjustment of prices are as under: [CL.47]
If any of the commodities like Cement, Steel or Bitumen are
not found applicable in a work, the weight component of that
commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb)
as indicated in SBD for the purpose of Price Adjustment} shall
be clubbed with the weight component of ‘Other Material’
(Pm), such that the gross % weight of the components shall
remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of
Adjustment for labour component
i. Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:
VL = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for local
L0 = The consumer price index for industrial workers for the
on 28 days preceding the scheduled date of opening of
technical Bids as published by Labour Bureau, Ministry of
Labour, Government of India
Li = The consumer price index for industrial workers for the
for the month under consideration as published by the
Labour Bureau, Ministry of Labour, Government of India.
Pl = Percentage of labor component of the work.
Adjustment for cement component.
ii. Prices adjustment for increase or decrease in the cost of
cement procured by the contractor
Vc = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for cement.
C0 = The all India wholesale price index for Ordinary Portland
Cement on 28 days preceding the scheduled date of
of technical bid as published by the Office of the
Adviser, Department for Promotion of Industry and
Trade, Ministry of Commerce & Industry.
Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser, Department
for Promotion of Industry and Internal Trade, Ministry of
Commerce & Industry.
Pc = Percentage of cement component of the work
Adjustment for steel component
iii. Price adjustment for increase or decrease in the cost of steel
procured by the contractor shall be paid in accordance with
the following formula
Vs= Increase or decrease in the cost of work during the month
under consideration due to changes in the rates for steel
So= The all India wholesale price index for steel (Mild Steel –
Long Products Rebars) on 28 days preceding the date of
Opening of Bids as published by the Office of the Economic
Adviser, Department for Promotion of Industry and
Trade, Ministry of Commerce & Industry.
Si= The all India average wholesale price index for steel (Mild
Steel - Long Products Rebars) for the month under
consideration as published by Office of the Economic
Adviser, Department for Promotion of Industry and
Trade, Ministry of Commerce & Industry.
Ps = Percentage of steel component of the work
Note : For the application of this clause, the index of Mild
Long products Rebars has been chosen to represent the
Adjustments of bitumen component
iv. Price adjustment for increase in the cost of bitumen shall be
paid in accordance with the following formula
Vb = Increase or decrease in the cost of work during the
under consideration due to changes in rates for bitumen.
Bo = The official retail price of bitumen at the IOC depot at the
nearest centre on the day 28 days prior to the scheduled
date of opening of technical bid.
Bi = The official retail price of bitumen of IOC depot at the
centre for the 15th day of the month under consideration.
Pb = Percentage of bitumen component of the work
Adjustment of POL (fuel and lubricant) component
v. Price adjustment for increase or decrease in cost of POL (fuel
and lubricant) shall be paid in accordance with the following
Vf = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for fuel and
Fo = The official retail price of High Speed Diesel (HSD) at the
existing consumer pumps of IOC at the nearest centre on
the day 28 prior to the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer
pumps of IOC at the nearest centre for the 15th day of the
month of the under consideration.
Pf = Percentage of fuel and lubricants component of the work
Note: For the application of this clause, the price of High-
Speed diesel Oil has been chosen to represent the fuel and
lubricants group.
Adjustment for Construction Machinery
vi. Price adjustment for increase or decrease in the cost of plant
and Machinery spare procured by the Contractor shall be paid
in accordance with the following formula
Vp= Increase or decrease in the cost of work during the month
under consideration due to changes in rates for plant and
machinery spares
P0 = The all India wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the
month under consideration as published Office of the
Economic Adviser, Department for Promotion of
and Internal Trade, Ministry of Commerce & Industry.
Pi = The all India average wholesale price index for
of machinery for mining, quarrying and Construction for
month under consideration as published Office of the
Economic Adviser, Department for Promotion of Industry
and Internal Trade, Ministry of Commerce & Industry.
Pp = Percentage of plant and machinery spares component of
Note: For the application of this clause, index of Heavy
and parts has been chosen to represent the Plant and
Machinery Spares group
Adjustment of other materials Component
vii. Price adjustment for increase or decrease in cost of local
materials other than cement, steel, bitumen and POL procured
by the contractor shall be paid in accordance with the
following formula
Vm = Increase or decrease in the cost of work during the
month under consideration due to change in rates for local
materials other than cement, steel, bitumen and POL.
M0 = The All Indian wholesale price index (all commodities) on
28 days preceding the scheduled date of opening of technical
Bids, as published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.
Mi= The All India wholesale price index (all commodities) for
the month under consideration as published by the Office of
the Economic Adviser, Department for Promotion of Industry
and Internal Trade, Ministry of Commerce & Industry.
Pm = Percentage of local material components (other than
cement, steel, bitumen and POL) of the work.
The following percentage will govern the price adjustment for
the entire contract:
1. Labour Pi 0%
2. Cement Pc 0%
4. Bitumen Pb 0%
6. Plant & Machinery Spares Pp 0%
7. Other Materials Pm 0%
25. The proportion of payments retained (retention money) shall be [CL. 48]
6% from each bill subject to a maximum of 5% of final contract
26. Amount of Liquidated damages for For Whole of work delay in [CL. 49]
completion of works (1/2000)th of the Initial
contract price, rounded off
to the nearest Thousand,
per day. For sectional
Completion (wherever
specified In item 6 of
Contract data) (1/2000)th
of initial contract price for
km Section, rounded off to
the nearest thousand per
27. Maximum limit of liquidated 10 percent of the Initial
damages For delay in completion Contract Price rounded off
work to the nearest thousand
28. Amount of Bonus for early Amount of bonus for early [Cl.50]
completion completion of work shall be
29. Maximum limit of bonus for early 5 percent of the Contract [Cl.50]
Completion of work Price
30. The amount of the advance payment are: [Cl.51 & 52]
Nature of advance Amount (Rs.) Conditions to Be fulfilled
I Mobilization 10% of the contract Price On submission of
unconditional Bank
Guarantee. (to be
drawn before the
end of 20% of the
contract period).
The contractor may
furnish four bank
% of each valid for
the full period.
II Equipment 90% for new and 50% of After equipment is
depreciated value for old brought to site
equipment. Total amount (provided the
equipment. Total amount (provided the
will be subject to a Engineer is
maximum of 5% of the satisfied That the
Contract Price equipment is
performance of the
contract) and on
unconditional Bank
amount of advance
III Secured Advance for Non-persish Deleted
able material Brought to site
(The advance payment will be paid to the Contractor no later than 28 days after fulfillment of
the above conditions).
31. Repayment of advance payment for mobilization and equipment [Cl.51.3]
The advance loan shall be repaid with percentage deduction from
the interim payments certified by the Engineer under the
Contract. Deduction shall commence in the next Interim Payment
Certificate following that in which the total of all such payments
to the Contractor has reached not less than 20 percent of the
Contract Price or 09 (NINE) months from the date of payment of
first installment of advance, whichever period concludes earlier,
and shall be made at the rate of 20 percent (collectively for both
Mobilization Advance and Equipment Advance) of the amounts
of all Interim Payment Certificate until such time as the loan has
been repaid, always provided that the loan shall be completely
repaid prior to the expiry of the original time for completion
pursuant to Clause 17 and
33. The securities shall be for the following minimum amounts [Cl.52]
equivalent .As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs. [Cl.29.5]
…………….. (to be decided after evaluation of the bid) as additional
security in terms of ITB
The standard form of Performance security acceptable to the
Employer shall be an unconditional Bank Guarantee of the type as
presented in Section 8 of the Bidding Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. [Cl.58]
35. The date by which “as– built” drawings (in scale as directed) in 2 [Cl.58]
sets are required within 28 days of the issue of certificate of
completion of the whole or section of the work, as the case may
36. The amount to be withheld for failing to supply “as built” [Cl.58]
drawings by the Date required is Rs. 2,00,000/-
37. The following events shall also be fundamentals breach of [Cl.59.2]
contract: “The Contractor has contravened Sub- clause 7.1 and
Clause 9 of GCC”
38. The percentage to apply the value of the work not completed [Cl.60]
representing the Employer’s additional cost for completing the
Works shall be 20 per cent.
TECHNICAL SPECIFICATION
As per attached separate sheet
The following item-wise specifications are provided for reference. In the event of any discrepancy or
dispute, the applicable standards outlined in the PWD / R&B / GWSSB Standard Manual of
Specification shall prevail.
The contractor is strictly bound to execute the work in full compliance with the specifications
prescribed in the relevant manuals issued by the Central and State Government. Any deviation from
these standards shall be subject to regulatory review, and necessary actions shall be taken as per the
governing contractual and legal provisions.
Description of the Works:
1. We offer to execute the Works described above and remedy any defects therein in conformity with the
conditions of Contract, specification, drawings, Bill of Quantities and Addenda for the sum(s)
2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably possible after the
receipt of the Engineer's notice to commence, and to complete the whole of the Works comprised in the
Contract within the time stated in the document.
3. We agree to abide by this Bid for the period of ______ days from the date fixed For receiving the same,
and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
4. Unless and until a formal Agreement is prepared and executed this Bid, together with your written
acceptance thereof, shall constitute a binding contract between us.
5. We understand that you are not bound to accept the lowest or any tender you may receive.
6. We accept the appointment of Shri___________________________as the Dispute Review Expert.
We do not accept the appointment of Shri_____________________________________________
as the Dispute Review Expert and propose instead that Shri._______________________________
be appointed as Dispute Review Expert, whose BIO-DATA is attached.
Signature ___________
__in the capacity of_________________________
duly authorized to sign bids for and on behalf of_____________________________________ (in block
capitals or typed)
Vendor list as per approved by government or as per
instruction given by engineer in charge
BILL OF QUANTITIES
As per attached in schedule B
1 The Contractor shall exhibit a board with detailed specification and details of work asdirected by the
Engineer-In-Charge for which no extra payment shall be made.
2 Thelabourcesswillbe deductedasperprevailingrulesi.e.1%ofthework done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per Govt. G.R.:
PRC-10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in
S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost
of difference of cement consumption have been deducted from the rate of original item at the rate
of input rate mentioned in all the tender.
5 TPI & PMC Charges will be deducted from the Contractor’s each RA Bill up to 3% Maximum.
6 Bidder has to quote rates with GST, GST will not be applicable extra on tender rate.
Consulting Civil Engineer Municipal Engineer
Dharmesh Deshani OPC Pvt Ltd. BOTADNagarpalika
Ahmedabad BOTAD
BOTADNagarpalika
1. NAME OF WORK: - BID DOCUMENTS FOR CONSTRUCTION WORK OF RCC WALL AT BOTAD , BOTAD
2. The bidder shall quote his firm and fixed price for the entire work under this Contract, defined in more details
in various sections of this bid document.
3. The rates and prices shall be submitted in the electronic formats given by n-procure which is called Schedule-
B, rates and prices received in any other formats will be rejected and the bids will be disqualified.
4. It will be entirely at the discretion of the employer to accept or reject the bidder’s proposal, without giving
any reasons whatsoever and the bidder shall not be permitted to withdraw his bid on this account.
considered for comparison and evaluation.
8. The total shall be carried forward to Schedule-B for comparison and evaluation.
9. Wherever for a particular item the quantities have been specified payment shall be on unit rate basis and unit
variation in quantity will be paid with pro rata basis.
10. Each item is to be individually priced online and the amounts shall be added up to arrive at the “Total of each
requires the item to be priced on "as applicable” basis. The item shall not be priced if it is “not applicable” to
the bidder’s design, in which case the bidder shall add the words “Not Applicable”. The wording in the item
description is for subject matter guidance only; clause references are indicative only and all other relevant
clauses shall also be referred to. The prices shall allow for all the works covered under the bid digitized asset
mapping and all liabilities and contractual obligations whether separately specified or not. Items against which
no prices are quoted shall not be separately paid for and the bidder shall be deemed to have covered the cost
of execution of such items (according to the requirements of the bid document) in the prices quoted for other
of the system as specified, will not be separately paid for by the Employer when executed and shall be
deemed to be already covered by other items and rates listed in the price sheets No extra payment shall be
given for any item which is required to complete and perform the project.
Schedule-B and shall be firm and fixed, during the pendency of the Contract. In case of any discrepancy noted
after carried over and arithmetic corrections if any will be considered for financial evaluation of the bid.
13. Bidder shall give break up of cost for in Schedule B.
14. Schedule-D gives the basis of interim payment for construction of civil works.
15. The bidder shall be deemed to have allowed in his price for provision, maintenance and final removal of all
temporary works of whatsoever nature required for construction including temporary bunds, diverting water,
pumping, de-watering etc. for the proper execution of works. The rates shall also be deemed to include any
works and setting out that may be required to be carried out for laying out of all the works involved.
16. Prices shall be filled online only.
sections of these bid documents and these documents are to be taken as mutually explanatory of one
18. The bidder shall interpret the data furnished and carry out any additional survey work, or investigation work
required at his own cost.
19. The prices quoted shall also include the cost of materials utilized for testing.
20. The bidder should acquaint himself with the site conditions including the access to Work site. The successful
bidder shall have to make suitable access to work sites at his own cost. These accesses will be used by the
other contractors working for Nagarpalika.
Equipment’s / materials / accessories and services required as per the specifications. The bidder shall fill in the
23. 1% of the value of work will be deducted from the Running bill against labour cess, which shall be non-
24. Third Party Inspection / CSC agency will be deployed by Municipality and charges of the same will be borne by
25. Any expenditure incurred by inspection/ CSC agency for the work misinformed by the contractor and charges
of inspection/ CSC agency without any work due to misinformation shall be recovered from the contractor.
26. The rates quoted shall be Exclusive of GST, all other taxes and cess or levies or duties which shall not be paid
extra. While GST will be paid for admissible part of actual work done at the approved tender rates and tender
conditions of price variation. GST shall be paid as per prevailing rates at the time of payment. The TDS shall be
deducted at source as per provision of IT rules and GWSSB policy.
27. The rates should be quoted exclusive of GST, but inclusive of all other taxes as per Volume II, General
Conditions of Contract, Clause No.
28. The process requires that the bidder shall quote his price for the work components contained the price
schedules for the entire work. Such prices shall remain firm and fix during the entire period of performance of
29. Payment shall be made for the components for which lump sum prices are quoted, as per the schedule of
payment. Total cost will be worked out on the basis of work done of individual items and rates quoted against
those particular items only.
30. Royalties: The contractor shall be liable to pay the royalty of the quarried materials/minerals used in the
construction of works at the rates specified in the Narmada Water Resources, Water Supply &Kalpsar Dept.
Resolution No. GEN-2010-595- (6)-M.I. Cell ( K- 1) Dt. 29-4- 2011 ( Gujarati Version Copy enclosed) and shall
be recovered from the running bills of the work from time to time and remaining amount if any shall be
recovered from the final bill before releasing the security deposit of the work. The contractor shall furnish the
statement showing the quantity of quarried materials / minerals from whom purchased (with full address of
the seller) and copies of the bills for purchase to the Executive Engineer of the in charge of the work. The
contractor shall also furnish such additional information as regards royalty payment to the competent
31. Agency shall have to take Insurance policy and intimate to Municipality along with the evidence within time
limit. In case of noncompliance entire responsibility shall be rest with the agency and required amount shall
be recovered from any due amount of the agency.
32. Municipality can recover penalty amount from the agency for not taking the insurance. Though the penalty
amount is recovered, responsibility of the agency for taking insurance shall be continued and will not be
escaped from the responsibility
33. The PMC certified report of successful flow test including leakages/hydro test for the components covered
under the respective running bill / final bill must be attached for payment.
34. All water, electricity, fuel (For running of DG, Diesel pumps etc. for construction purpose) charges during
construction and Test & Trial Run shall be borne by the Contractor.
35. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause 29 of the Instructions to
36. Rock is defined as all materials which, in the opinion of the Engineer, required blasting, or the use of metal
wedges and sledgehammers, or the use of compressed air drilling for its removal, and which cannot be
extracted by ripping with a tractor of at least 150 kw with a single rear mounted heavy duty ripper.
BID FORM (WITH PRICE)
Bidders are required to fill up all the blank spaces in this Bid Form.
BOTADNAGARPALIKA
Sub: NAME OF WORK: - BID DOCUMENTS FOR CONSTRUCTION WORK OF RCC WALL AT BOTAD
BOTAD NAGARPALIKA.
1. Having visited the site and examined the Bid Documents, Drawings, Conditions of Contract,
Addenda / Amendments to the above, for the execution of the above Contract, we the undersigned
offer to Design, Engineer, Procure, Construct, Complete, Commission, and Run the whole of the said
works for 04 (FOUR) Months from the date of commissioning including defects liability period as given
in Conditions of Contract and in conformity with the drawings, conditions of Contract, specifications,
Nos.____________________ (insert numbers) for Lump sum fixed price of
__________________________) for Construction or such other sum as may be ascertained in
accordance with the conditions.
2. I / We agree that;
(a) If we fail to provide required facilities to the Employer’s representative or any other person /
Agency by the Employer to perform on his behalf for carrying out the inspection and testing of
materials and workmanship.
(b) If we incorporate into the Works, materials before they are tested and approved by the Engineer’s
(c) If we fail to deliver pure water of required quantity according to the conditions / stipulations of the
Contract, the Engineer will be at liberty to take any action including termination of Contract and
impose at his absolute discretion any penalties, and / or reject the work.
3. We undertake, if our Bid is accepted, to complete and deliver the works in accordance with the
Contract within 04 Months, inclusive of monsoons, from the date or receipt of Letter of Acceptance
issued to us by you.
4. We agree to abide by this Bid for a period of 180 days from the last date of submission of bid and it
shall remain binding upon us and may be accepted at any time before the expiry of that period.
5. In the event of our Bid being accepted, we agree to enter into a formal Contract Agreement with you
incorporating the conditions of Contract thereto annexed but until such agreement is prepared this Bid
together with your written acceptance thereof shall constitute a binding Contract between us.
6. We agree, if our Bid is accepted, to furnish performance Security in the forms and of value specified in
the General Conditions of Contract.
7. We have independently considered the amounts of liquidated damages shown in Appendix to Bid and
agree that they represent a fair estimate of the damages likely to be suffered by you in the event of the
work not being completed by us in time.
8. We understand that you are not bound to accept the lowest or any bid you may receive.
(Name of the person)
(In the capacity of)
Duly authorized to sign Bid for and on behalf of
Schedule of Payment
The rates and prices shall be submitted in the electronic formats given by n-procure which is called Schedule-B.
Rates and prices received in any other formats will be rejected and the Bids will be disqualified.
considered for price evaluation & shall form a part of the Contract Agreement.
The bidder shall interpret the data furnished and carry out any additional survey work, investigation work (S.B.C)
or structure design required at his own cost.
The rates quoted shall be inclusive of GST and inclusive of all other taxes, duties which shall not be paid extra.
The TDS shall be deducted at source as per provision of IT rules and Policy.
Payment shall be done as per actual measurements on site after verified by engineer/Nagarpalika.
1. As mentioned in the Conditions of contract, the Contract being a lump sum type turnkey Contract on EPC
basis, the provision of measurement will be applicable only for the assessment of value of work done for
inclusion in any interim certificate for part payment to the Contractor.
2. The Schedule specifies the procedure for all such assessment of the items specified in Schedule B.
3. Each item of Schedule-B has been divided into broad components. The Employer's Representative shall
assess the value of each component as indicated in paragraph 6 herein below.
4. Percentages are indicated against each component of each item specified in Schedule B, based on the
Employer's best appreciation of the value of the component as related to the total costs of the concerned
item as whole. A head titled (any other item(s)) is included in each breakdown of schedule and the tenderer
shall at the time of tendering indicate any additional items which he considers necessary but cannot be
covered by any of the heads indicated in the breakup.
5. The percentage breakup as indicated in the Schedule may differ from that corresponding to the tenderer’s
scheme and design and he should take this into account while quoting his lump sum prices for the items
specified in Schedule-B.
6. The contractor shall, after approval of his detailed designs and drawings furnish to the Employer's
Representative an initial bill of quantities to all major items, to be reviewed and updated periodically with
the Employer's Representative. This bill of quantities will be used for assessment of percentage progress of
the component at any stage. By measurement jointly taken by the Employer's Representative and the
Contractor, mutually agreed and entered in the measurement books in the form and by the method
approved by the Employer's Representative, and signed jointly by both the parties.
7. Priority of work shall be decided in consultation with officials of Municipality and PMC before starting
/planning of work and the same shall be followed.
SECURITIES AND OTHER FORMS
BIDSECURITY(BANKGUARANTEE)
WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the “The Bidder”)
has submitted his bid Dated ------------------------ (Date) for the construction of -------------(Name
ofContractor hereinafter called “the Bid”)
KNOWALLPEOPLEbythesepresentsthatWe-------------------------------------------------
(nameofBank)of ------------------------------------------------------------- (nameofcountry)havingour
registered officeat-------------------------------------------------------(hereinaftercalled
“thebank”)areboundunto--------------------------------------------(nameofEmployer)
(hereinaftercalled“TheEmployer”)inthesumof -------------------------------------------------------------------
forwhichpayment well andtrulyto be made tothe saidEmployertheBankitself, his successors and
assigns by these presents.
SEALEDwiththeCommonSealofthesaidBankthis----------------------dayof20
THECONDITIONSoftheseobligationsare:
(1) IfafterBidopeningtheBidderwithdraws his bidduringthe periodofBidvalidity specified
in the Form of Bid;
(2) IftheBidderhasbeennotifiedoftheacceptanceofhisbidbytheEmployer during the period
of Bid Validity:
A FailsorrefusestoexecutetheFormofAgreementinaccordancewiththe Instructions to
Bidders, if required; or
B.FailsorrefusetofurnishthePerformanceSecurity,inaccordancewiththe Instructions to Bidders; or
C.doesnotacceptthecorrectionoftheBidPricepursuanttoClause27 (Correction of Errors)
We undertake to pay to the Employer up to the above amount upon receipt of
his first written demand, without the employer having to substantiate his demand, provided
that in his demand the Employer will note that theamount claimed by him is due to him
owing to the occurrence of one or any of the three conditions, specifying the occurred
conditions or conditions.
ThisGuaranteewillremaininforceuptoandincludingthedate--------------------------------------------
days afterthe deadlineforsubmission ofBids as suchthe deadline isstatedin the Instructions to
Bidders oras it maybe extendedbythe Employer, notice ofwhich extension (s) to the Bank is
hereby waived. Any demand in respect of this guarantee should reach the Bank not later
than the above date
(Signature,nameandaddress)
The Bidder should insert the amount of the guarantee in words and figures denominated in
Indian Rupees. This figure should be the same as shown in Clause 16.1(Bid Security) of
the Instructions to Bidders.
45 days after the end of the validity period of the Bid. Date should beinserted by the
Employer before the Bidding documents are issued.
PERFORMANCESECURITY
contractor)(hereaftercalled“theContractor”)hasundertaken,in pursuanceof
---------(nameofContractandbriefdescriptionofWorks)(hereinaftercalled“The Contract”)
AND WHEREAS it has been stipulated by you in the said Contract that the Contractorshall
furnishyou with aBank Guaranteebyarecognizedbankfor thesum specified therein as security for
compliance with his obligation in accordance with the Contract.
ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
youonbehalfoftheContractor,uptoatotalof------------------------------------------
(amountofguarantee) ------------------------------------------ (inwords),suchsumbeingpayablein
types and proportions of currencies in which the Contract prices is payable, and we undertake to
pay you, upon your first written demand and without cavil orargument, any sum or sums within
the limits of---------------------------------------- (amount of guarantee) as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.
Weherebywaivethenecessityofyourdemandingthesaiddebtfromthecontractor before presenting
is with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract to of the Works to be performed thereunder or of any of the Contract documents which
may be made between your and the Contractor shall in any way release us from any liability
under this guarantee, and we hereby waive notice of any such charge, addition or modifications.
This guarantee shall be valid until 60 days from the date of expiring of the Defect
Liabilities period.
SignatureandSealoftheguarantor----------------------------- Name of Bank ---
AnamountshallbeinsertedbytheGuarantor,representingthepercentagethe Contract price specified in
the Contract denominated in Indian Rupees.
ADDITIONALPERFORMANCESECURITY
[Clause34.1.(A)]
contractor)(hereaftercalled“TheContractor”)hasundertaken,in pursuanceof
--------- (Name of Contract and brief description of Works) (hereinafter called “TheContract”)
AND WHEREAS it has been stipulated by you in the said Contract that the Contractorshall
furnishyouwithaBankGuaranteebyarecognizedbankforthesum specified therein as security for
compliance with his obligation in accordance with the Contract.
ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
youonbehalfoftheContractor,uptoatotalof------------------------------------------
(amountofguarantee) ----------------------------------------- (inwords),suchsumbeingpayablein
types and proportions of currencies in which the Contract prices is payable, and we undertake to
pay you, upon your first written demand and without cavil orargument, any sum or sums within
the limits of---------------------------------------- (amount of guarantee) as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.
Weherebywaivethenecessityofyourdemandingthesaiddebtfromthecontractor before presenting
is with the demand
We further agree that no change or addition to or other modification of the terms of the
Contract to of the Works to be performed thereunder or of any of the Contract documents which
may be made between your and the Contractor shall in any way release us from any liability
under this guarantee, and we hereby waive notice of any such charge, addition or modifications.
Thisguaranteeshallbevaliduntil28daysfromtheprojectcompletiondate.
SignatureandSealoftheguarantor----------------------------- Name of Bank ---
BANKGUARANTEEFORADVANCEPAYMENT
InaccordancewiththeprovisionsoftheConditionsofContract,sub-clause
51.1(“Advance Payment”)of the above mentionedContract,-------------------------------
------------------- (name and addressofContractor)(hereinaftercalled --------------- “the
Contractor”)shalldepositwith (nameof
Employer)abankguaranteehisproperandfaithfulperformanceunderthesaid
ClauseoftheContractinanamountof -------------------------------------------- (amount ofGuarantee)-
We,the ------------------------------------------ (bankoffinancialinstitution),asinstructed
by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and
not as Surety merely, the payment to ---------------------------------------- (name of Employer) on his
first demand without whatsoever rightof obligation on ourpart andwithout his firstclaimtothe
Contractor, in the amountnot exceeding---
We further agree that no change or addition to or other modifications of the terms of the
Contractor or Works to be performed thereunder or of any of the Contract documents which
may be made between --------------------------------- (name of Employer) and the Contractor, shall in
any way release us from any liability under this guarantee, and we hereby waive notice of any
such change, addition or modifications.
This guarantee shall remain valid and in full effect from the date of the advance payment
under the Contract until -------------------------------------- (name of employer) receives full
repayment of the same amount from the contractor.
Signature and Seal Name
of Bank/ Financial Institution
AnamountshallbeinsertedbythatBankorFinancialInstitutionrepresentingthe amount of the Advance
Payment, and denominated in Indian Rupees.
Letterof Acceptance
(LetterheadpaperoftheEmployer)
(Name andaddress ofthe Contractor)
ThisistonotifyyouthatyourBiddated for execution of
the (Name of the contract and identification number, as given in the
Instructions to Bidders) for the Contract Price of Rupees
( )(amount in words and figures) as corrected and modified
inaccordance with the Instructions to Bidders is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed in para 34.1 of
ITB for an amount equivalent to Rs. within10daysofthereceipt of this letter of acceptance up
to beyond 60 days from the date of expiry of defects Liability period i.e. up to
andtheAdditional Performance Securityforan amount equivalent to Rs. shall be valid
beyond 28 (twenty-eight) days of Project Completion Date i.e. up to and sign
the contract, failing which action as stated in Para 34.3 of ITB will be taken.
YoursFaithfully
Authorized Signature
NameandtitleofSignatory
Name of Employer
Delete “Corrected and” or and modified if only one of these actions applies. Delete as corrected and
modified in accordance with the Instructions to Bidders, if corrections or modifications have not been
IssueofNoticetoproceedwiththework
(Letterheadofthe Employer)
(Name andaddress ofthe Contractor)
PursuanttoyourfurnishingtherequisitesecurityinITBClause34.1and signing of the Contract
for the construction of
atabid Priceof Rs.
Youareherebyinstructedtoproceedwiththe executionofthesaidworksin accordance with the
contract documents.
Yoursfaithfully
(Signature,nameandtitleofsignatoryauthorized To sign on
behalf of Employer)
Thisagreement,madeonthe dayof between
(name and address of Employer) (Hereinafter called “the Employer) and
(name and address of
contractor)hereinaftercalled“theContractor”oftheotherpart.
WhereastheEmployerisdesirousthattheContractorexecute
Name and identification number of contract (hereinafter called “the works”) and the
employerhasacceptedtheBidbytheContractorfortheexecutionandcompletionof such works and
the remedying of any defects therein, at a cost of Rs.
NOWTHISAGREEMENTWITNESSETHAS FOLLOWS
1. In this Agreement, words and expression shall have the same meanings as are
respectivelyassignedtothemintheconditionsofcontracthereinafterreferredto and they shall be
deemed to form and be read construed as part of this Agreement.
2. In Consideration of the payment to be made by the Employer to the contractor as hereinafter
mentioned, the Contractor hereby covenants with the Employer to executive and complete the
works and remedy any defects therein in conformity in all aspects with the provisions of the
3. The employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the works and the remedying the defects wherein contract price or such other
sum as may become payable under the provisions of the Contract at the times and in the manner
prescribed by the contract.
4. TheFollowingdocumentsshallbedeemedtoformandbereadyandconstruedas part of this
i) letterof Acceptance
ii ) Noticetoproceedwiththeworks:
iii ) Contractor’sBid
iv) Conditionsofcontract:GeneralandSpecial
v) ContractData
vi) Additionalconditions
viii) BillofQuantitiesand
ix) AnyotherdocumentslistedintheContract
dataasformingpartoftheContract.
InwitnesswhereofthepartiestheretohavecausedthisAgreementtobe executed the day and
year first before written
The Common seal of
Was hereunto affixed in the presence of :
Signed, sealedandDeliveredbythesaid _________
Inthepresenceof
Bindingsignature of Employer
BindingSignature of Contractor
(For Investment)
I, the undersigned do hereby undertake that our firm M/s
…………………………………………………..………………………………..wouldinvestaminimumcashup to 25% of thevalue
of the work during implementation of the contract.
(SignedbyanAuthorizedofficerofthefirm)
Titleof officer
I,theundersigneddoherebyundertakethatourfirmM/s…………………………………………………….
……………..………………………………..agreetoabidebythisbidforaperiod ......................................................... days
fordatefixedforreceivingthesameanditshallbebindingonusandmaybeacceptedat any time before the
expiration of that period.
(SignedbyanAuthorizedofficerofthefirm)
Titleof officer
AS PER ATTACHED SEPARATE SHEET
DOCUMENTS TO BE FURNISHED BY BIDDER
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
details.html
RAW_HTML
01.00_TENDER NOTICE (6).pdf
03 TECHNICLA SPECIFICATION.pdf
SB SHEET 1 (2).pdf
Download all tender documents and submit your bid