Annual Rate Contract for Electric Motor Re-winding of Dudhsagar Dairy, Mehsana, CFP Plants, all chilling center.

items/quantity to any bidder. Dudhsagar Dairy reserves the right to re-conduct

auction/negotiation starting from previously closed rates.

In case of dispute, decision taken by I/C Managing Director will be final.

Date: 20 June 2024 | Page 6 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

4. Instructions for Primary Stage Forms (Online)

List given below is indicative. For actual information needs to be submitted kindly refer online

form of respective tender. Whenever asked about Tender Fee or EMD validity date write last

date of current financial year for NEFT/RTGS/IMPS and actual validity date for BG.

1. Bidder‟s Basic Information, Tender Fee and EMD Details

S. No. Details Required Instructions

1 Name of the Firm Provide details

2 Complete Postal Address Provide details

If registered with our Union otherwise

SAP Vendor Code of our Union

3 write NEW and submit Vendor

Registration Form

4 Contact Person Name Provide details

5 Mobile Number of Contact Person Provide details

6 E-mail ID of Contact Person Provide details

7 PAN Number Provide details and attach PAN card

Provide details and attach GSTN

e-Auction Login ID Created on

https://e-auction.nprocure.com/

10 Tender Fee Paid Enter amount paid

11 Tender Fee UTR No/ Reference No. Provide details and attach receipt

12 Tender Fee Date of Payment Provide date of payment

13 Tender Fee Payee Bank Name Provide payee bank name

Select mode of payment from dropdown

14 Tender Fee Mode of Payment

NEW or OLD (select new if EMD

15 EMD Paid Type payment is made for this tender or OLD

if EMD paid is in earlier tender

16 EMD Paid Enter amount paid

17 EMD UTR No/ Reference No. Provide details and attach receipt

18 EMD Date of Payment Provide date of payment

19 EMD Payee Bank Name Provide payee bank name

Select mode of payment from dropdown

20 EMD Mode of Payment

21 BG Validity Date Provide BG validity date

22 Bank Name for EMD Refund Provide payee bank name

23 Branch Address for EMD Refund Provide payee bank branch address

24 Bank Account Number for EMD Refund Provide payee bank Account Number

25 ISFC Code for EMD Refund Provide IFSC of payee bank

26 Bank Account Holders Name Provide name of account holder

Date: 20 June 2024 | Page 7 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

2. List of Documents Needed at Preliminary Stage

Sr. Particulars of Documents Mandatory / Submission Type Page No.

1 Tender Fee Receipt Mandatory Online & Hard Copy

2 EMD Receipt Mandatory Online & Hard Copy

3 PAN Mandatory Online & Hard Copy

4 GSTN Mandatory Online & Hard Copy

5 Vendor Registration Form (only in Mandatory Online & Hard Copy

case of new bidders)

6 Original Cancelled Cheque Mandatory Online & Hard Copy

7 Copy of Firms Registration Mandatory Online & Hard Copy

Note: Prepare index as above for hard copy submission

Date: 20 June 2024 | Page 8 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

5. Instructions for Technical Stage Forms (Online)

List given below is indicative. For actual information needs to be submitted kindly refer online

form of respective tender.

1. Turnover Details

S. Document Page

Details Required Instructions

1 Turnover of FY 2024-25 in Rs. Provide details (amount)

2 Turnover of FY 2023-24 in Rs. in online form and

3 Turnover of FY 2022-23 in Rs. attach CA certificate

4 Turnover of FY 2021-22 in Rs. with UDIN for turnover

Note: Prepare index as above for hard copy submission

2. Purchase Order Details

Details Required Instructions

No. Page Number

1 Criteria No. Pre-filled

2 Criteria Brief Details Pre-filled

3 PO/Work Order Number Provide PO number

4 PO/Work Order Date Provide PO date

5 PO/Work Order Brief Provide PO/Work Order details in brief

6 PO/Work Order Value Provide PO value in Rs.

7 PO/Work Order Provide PO completion date

Completion Date

8 Customer Name Provide details

9 Contact Details and Provide complete address and contact

Address of Customer details including contact number and

10 Other Information or Any other information bidder wants to

Remarks if any share about respective PO

11 Document Page Number Provide Page Number

Note: Prepare index as above for hard copy submission

Date: 20 June 2024 | Page 9 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

3. List of Documents Needed at Technical Stage

List given below is indicative. For actual documents need to be submitted kindly refer online

form of respective tender.

Sr. Particulars of Documents Mandatory / Submission Type Document

No. Optional Page No.

1 EPF certificate if applicable As per online Online & Hard Copy

otherwise provide declaration form

2 ESI certificate if applicable As per online Online & Hard Copy

otherwise provide declaration form

3 CA certificate with UDIN As per online Online & Hard Copy

4 Work Experience (old PO copy) As per online Online & Hard Copy

5 Copy of Purchase Orders with As per online Online & Hard Copy

Work Completion Certificate form

6 Compliance Sheet of Offer / As per online Online & Hard Copy

Technical Offer form

7 Sealed and signed copy of all As per online Hard Copy

parts of tender document form

8 Manufacturer Authorization As per online Online & Hard Copy

Certificate (if applicable) form

9 Site Visit Certificate As per online Online & Hard Copy

10 Product Leaflet (if applicable) As per online Hard Copy

11 Deviation Sheet (only if allowed) As per online Online & Hard Copy

12 Tentative Work execution schedule As per online Online & Hard Copy

/ delivery schedule form

13 Self-declaration on bidder's As per online Online & Hard Copy

company letterhead for “Not form

blacklisted by Mehsana

Union/GCMMF/NDDB”

Note: Prepare index as above for hard copy submission

Date: 20 June 2024 | Page 10 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

6. Mode of Negotiation

Kindly refer Notice Inviting Tender section (Part A) of respective tender for actual mode of

negotiation. Details given below are for general understanding of bidder about different

modes of negotiation. Negotiation will be done by the method mentioned in NIT.

Reverse Auction

Dudhsagar Dairy may go for reverse E-Auction facilitated by N-procure for the last stage of

negotiation depending on the Prices and number of bidders participated.

In such case, there will be a Reverse Auction on the basis of the L1 rate of technically qualified

bidder‟s price bids. Among technically qualified bidders only lowest 3 bidders i.e. L1, L2 and

L3 bidder will be given item wise participation in e-Auction.

For goods tender L1 price taken will be item wise L1 price and for turnkey projects / works L1

price will be based on L1 of complete work and not on the basis of individual line items.

In case any of the bidders/suppliers are not able to fully or partially participate in reverse

auction because of any personal or technical issue on their side including but not limited to

electricity outage, internet connection etc. then, the bids received by the union in reverse

auction will be final and any requests including but not limited to re-conduct reverse auction,

any bids etc., submitted in physical form/email/verbal communication etc., will not be

considered. However, Dudhsagar Dairy reserves the right to re-conduct Reverse Auction

starting from previously closed rates.

In case of only one bidder for an item / line item after technical qualification, then personal

negotiation will be done with that bidder for that item / line item.

Personal Negotiation

Dudhsagar Dairy may invite bidders for personal negotiation.

In such case, there will be personal negotiation on the basis of the L1 rate of technically

qualified bidders price bids. Among technically qualified bidders only lowest 3 bidders i.e.

L1, L2 and L3 bidder will be given item wise participation in personal negotiation.

For goods tender L1 price taken will be item wise L1 price and for turnkey projects / works L1

price will be based on L1 of complete work and not on the basis of individual line items.

In case any of the bidders/suppliers are not able to fully or partially participate in personal

negotiation because of any personal or technical issue on their side, then the bids received by

the union in the personal negotiation will be final and any requests including but not limited to

re-conduct personal negotiation or any bids etc., submitted in physical form/email/verbal

communication etc., will not get considered. However, Dudhsagar Dairy reserves the right to

re-conduct personal negotiation starting from previously closed rates.

Forward Auction

Dudhsagar Dairy may go for Forward E-Auction facilitated by N-procure for the last stage of

negotiation depending on the Prices and number of bidders participated.

Date: 20 June 2024 | Page 11 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

In such case, there will be a Forward Auction on the basis of the H1 (highest) rate of

technically qualified bidder‟s price bids.

Among technically qualified bidders‟ lowest bidder will get disqualified for participation in

forward auction subject to minimum 3 technically qualified bidders.

For individual items H1 price taken will be item wise H1 price and for complete work H1 price

will be based on H1 of complete work and not on the basis of individual line items.

In case any of the bidders/suppliers are not able to fully or partially participate in forward

auction because of any personal or technical issue on their side including but not limited to

electricity outage, internet connection etc. then, the bids received by the union in the forward

auction will be final and any requests including but not limited to re-conduct forward auction,

any bids etc., submitted in physical form/email/verbal communication etc., will not be

considered. However, Dudhsagar Dairy reserves the right to re-conduct Forward Auction

starting from previously closed rates.

In case of only one bidder for an item / line item after technical qualification, then personal

negotiation will be done with that bidder for that item / line item.

Date: 20 June 2024 | Page 12 of

MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS‟ UNION LIMITED

GENERAL GUIDELINES FOR E-TENDER AND E-AUCTION

7. Website Details for E-tendering, E-Auction and DSC (Key)

General Instructions

For details and complete e-tender document having technical specifications, corrigendum etc.

kindly visit https://tender.nprocure.com/ and search e-tender using 5-digit e-tender ID.

Minimum Requirements to participate in E-tender

1. You must have Class 3 Digital Signature Certificate. For getting class 3 digital signature

certificate kindly visit: https://www.ncodesolutions.com/index.asp.

2. You must be a Registered Bidder at N-Procure https://tender.nprocure.com/

3. You must Register Yourself at Reverse Auction website https://e-Auction.nprocure.com

S. No. Description Website

1 Online Tender Website https://tender.nprocure.com/

2 E-Auction Website https://e-auction.nprocure.com/

3 Website for getting Digital Signature

https://www.ncodesolutions.com/

Certificate (DSC)

Contact N-Procure Team for queries related to website issues, browser settings, digital

signature certificate, vendor registration at N-Procure and all issues related to n-procure

website. Bidder should provide providing their complete details and contact number in email.

Address Contact No. E-mail ID

(n)Code Solutions

(n)Procure Cell

304, GNFC Infotower, S.G. Road, [email protected]

Bodakdev, Ahmedabad – 380054 (Gujarat)

Date: 20 June 2024 | Page 13 of