Wanakbori Thermal Power Station

No. Reqd.

SUPPLY (PART-A)

140 TON FULLY ELECTRONIC PIT

1 LESS TYPE RAIL IN MOTION 2 Numbers

WEIGHING SYSTEM.

MANDATORY SPARES FOR

TON FULLY ELECTRONIC PIT

LESS TYPE RAIL IN MOTION

WEIGHING SYSTEM.

WORKS (PART-B)

ALL REQUIRED WORKS FOR

ERECTION, COMMISSIONING AND

TESTING OF WIM WEIGHBRIDGE

SYSTEM INCLUDING CIVIL,

2 MECHANICAL, ELECTRICAL, 2 Set

INSTRUMENTATION WORK AND

PROVIDING AND FIXING OF 1 NO.

SPLIT A/C, 2 NOS. CHAIRS AND

NO. TABLE.

STAMPING CHARGE OF WIM

WEIGHBRIDGE SYSTEM

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total End

Cost. Overall L1 bidder will be qualified for order placement i.e. considering supply and work

part as a whole. Part/Partial offer for work or supply will not be considered.

 Note: 1 Detail specification:

Make: Rice Lake / Avery / Weightrack India (P) Ltd./ RDSO Approved Make who has supplied in

Govt./ Semi Govt./ PSU organization.

 For Item no:

Technical specifications for item sr. no.1: (Supply)

Description: 140 Ton fully electronic pit less type rail in motion weighing system.

A. Weigh Rails Technical Specifications:

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

I. Type: Industrial Use (IU) Rail.

II. Length of weigh rail: 5.5 meter.

III. No. of weigh rail per weighbridge: 2 Nos. Rail & each Rail shall have two sets of transducers/

sensors one in service & second as standby for future use in case of failure of first sensor.

IV. Size: (60 Kg/m).

V. Weigh rails: Rails with load sensors, weigh rail or weigh zone must be electronically isolated

from approach Rail to prevent signaling voltage as well as to protect from lightning., Jumpers have

to be provided at weigh zone portion to bypass the weigh rail and avoid damages.

VI. Weigh Rail should meet following specifications: specifications:

a) Cables and connectors: suitable for Weigh Rail with proper screening to isolate leakage.

b) Provision of suitable compensating methods for thermal stresses and dis-balance of wheat stone

bridge under no load conditions.

c) Rated Load: 140 MT

d) Mounting Type: Anchored to Sleepers

e) Rail embedded transducers should have ingress protection class IP

f) Rail embedded transducers can operate in temperature range (-) 10 to (+) 50 degree Celsius.

B. Track Switch Technical Specifications:

a) Type: Non contact type of proximity sensors.

b) Track switch combinations used shall be capable to sense approach of the train from either

direction, speed measurement, discriminating the type of axle combination, define weighing zone

and to start & stop weighing cycle & over speed measurement.

c) The switches shall be rugged enough to work in all weather conditions.

d) The junction boxes used shall be suitable to work in all weather conditions.

C. Instrumentation:

1. Cubicle Desk:

a. Type of mounting: Floor mounted

b. Cubicle desk should be steel fabricated, dust and vermin protected

c. Cubicle desk should have facility to accommodate weight instrumentation with built in surge

protection device, controller, wagon weight display, power supply for track switches, MCB,TB and

other accessories.

2. Weight Instrumentation device:

a. Type: Microprocessors based

b. This weight device should have non-volatile memory which retains its calibration data even when

switch off.

c. This weight device should facility to configure and calibrate via built in membrane numeric key

board and display.

d. This weight device should have serial communication channel to communicate weight data to

controller.

3. Controller:

Microprocessors based controller with digital input output and serial port for weight data from weight

instrumentation device, inputs from track switches, output for signal lamps, implementing track

switch logic for speed, identification and rollback, computation of wagon and train weight.

4. Opto Isolator Card:

Opto Isolator card fitted in cubicle to provide isolation between field connections and weighing

controller for protection.

5. Wagon weight display:

Wagon weight display should have 5 digits, 7 segments, 13 mm display fitted on cubicle for

displaying individual wagon weight.

6. Operator PC with weight measurement application software and Printer:

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

a. Operator PC: Intel processor -i5 or higher with 16 GB RAM, 512 GB SSD, Optical Drive: DVD

R/W, windows 11 or latest version with minimum 19 Inch LED Monitor, key board and mouse.

Make: - Acer/HP/Dell/Lenovo or equivalent.

b. Printer:- Laser Printer of size A4 paper having serial/USB interface to provides a hard copy

printout of wagon weight and other information.

Make: EPSON/Canon/HP.

7. UPS & Stabilizer :

a. Capacity: - 2KVA (230VAC) with batteries for typical one hour back up,

b. Stabilizer: - It should match with UPS rating.

c. Make: - APC/Luminous/Su-kam/Hitachi.

Note: GSECL WTPS Will arrange 230V AC Power supply in cabin for WIM & Air Conditioner,

However bidder has to supply UPS & Automatic Voltage Stabilizer.

8. Signal lamp :

a. Signal post LED lamp provides an indication of speed limit to train driver.

b. The color of signal is purple and indication has two lamps (i) Steady - To indicate speed up to

kmph and (ii) Pulsating : To indicate speed above 15 kmph.

9. Inter connection cable and Junction Box:

A set of cable for interconnect transducers to the weighing instrumentation device should be

shielded type with suitable junction box and protective conduits.

Note: Bill of material / nos. of components may vary Vendor to Vendor. However, complete system

shall comply above specifications.

 For Item no:

Scope of work for item sr. no.2: (Works)

All required work for erection, commissioning and testing of WIM weighbridge system including civil,

mechanical, electrical, instrumentation work and also supply and fixing of 1 no. split air conditioner,

supply of 2 nos. chairs and supply of 1 no. computer table for the system.

A. Civil and other works:

a) RCC Foundation in place of existing weighing platform of PIT type WIM (120 MT Capacity) as

per RDSO guideline, which includes dismantling of existing Platform/rail / gravel / sleepers /

excavation & installation of sleepers, new weigh rail / gravel etc. Any alteration / modification

required for installation and commissioning of the new weigh rail is in bidder's scope.

Note: M30 or higher grade concrete is to be used for the slab. Foundation drawings shall be

furnished with the offer. Foundation/support shall be constructed so as to last minimum 8 years

from the date of commissioning. Any damages, if any, shall have to be repaired by OEM during

currency of Warranty/CAMC.

b) In case of precast RCC Foundation used, all works including manufacturing, transportation to the

location and installation at the site as per RDSO specifications is in bidders scope.

c) Supply of material require for sub base (RCC foundation) i.e. cement, gravel, iron bar, suitable

material / chemical required for fast curing, sand etc. are in bidder scope.

d) For the above work if crane is required then Bidder has to arrange the same.

e) Material unloading at stores, material transportation store to site, mobilization of unskilled labour

for installation / commissioning, cutting of rail, removing and fixing/ jointing of rail,

tools/tackle/hydra/crane. PRC sleepers, skimmed fish plate, ERC Clip, rubber, T joint, glue joint etc.

are in bidder scope.

f) All civil works except weigh cabin is in vendor scope

g) Existing WIM-1 & WIM-2 cabin shall be used. However, if any Major/ Minor Modification required

for system commissioning same should be carried out by bidder's without any extra cost.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

Note: Dismantling of existing weighing platform of PIT type WIM (120 MT Capacity) and Shifting to

Main Store/ other location desired by EIC is completely in Bidders scope. GSECL-WTPS shall not

be provide any men power, Material or Vehicle/Crane/ Hydra etc. for that purpose it is completely in

bidders scope.

B. Providing and fixing of

i. 1 no. split air conditioner / System (i.e. total 2 nos.).

ii. 2 nos. chairs/ System (i.e. total 4 nos.)

iii. 1 no. computer table in weigh cabin/ System (i.e. total 2 nos.).

C. Split AC Technical Specifications:

a. Make: LG, Hitachi, Samsung, Voltas, Carrier, Blue star, Godrej, Lloyd, Daikin or equivalent

b. Capacity: 1.5Ton, Split Inverter AC.

c. Power: 230V, Single Phase AC, 50 Hz

d. Type Of split A/C: Wall mounted

e. Refrigerant Gas: R 410 or Latest as per Environment norms notifications.

f. Remote control: Require

g. Air swing: Require

h. Temp. Control: Digital

i. Auto Restart: Require

j. Timer: Yes

k. Accessories: Out door unit mounting stand along with all mounting accessories kit.

l. Condenser MOC: Copper.

D. Ergonomic revolving Chair Technical Specifications:

a. Seat and back assembly: It shall be made of PU foam with fabric cover

b. Base: Five prong made of reinforced PU plastic with Nylon wheels and pneumatic up & down with

one point locking mechanism.

c. Handle Armrest: It should have side armrest facility.

E. Computer Table Technical Specifications:

a. Size: W (1200) X D (600) X H (780) mm

b. Materials: Wooden/MDF

c. Keyboard tray: With Telescopic ball slides to be used for keyboard

d. Under self-structure:- It should have place to keep CPU, Printer and UPS.

F. Earth pit: 02 Nos. of Electronic Earth pit/ system shall be provided for weigh in motion Weigh

Bridge. Erection, Commissioning and Testing of Electronic Earth pit shall be in the vendor scope.

Also materials/accessories require for earth pit is in vendor scope. Earth value should be less than

0.5 ohm as per standard measurement procedure.

02 Nos of Electrical earth pit/system shall be provided for weigh in motion weigh bridge to maintain

input voltage in range at the time of fault condition . Erection, Commissioning and Testing of

Electronic Earth pit shall be in the vendor scope. Also materials/accessories require for earth pit is in

vendor scope. Earth value should be less than 0.5 ohm as per standard measurement procedure.

Earth pit connectivity by earthing strip to UPS& Stabilizer in vendor scope.

 For Item no:

Scope of work for item sr. no.3: (Works)

a) The legal fees to the department of legal metrology towards verification and stamping of the WIM

system is in vendor scope.

b) Stamping of WIM system by inspector of weight and measurement dept. of Govt. of Gujarat at

WTPS site along with the stamping certificate dully certified in original and handed over to GSECL.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

 For Item no:

Mandatory spares (One to One replacement) set includes following items:

(1) Track switch: 4 Nos. (Non-contact type)

(2) Main Board Assembly WIM Indicator: 1 No.

(3) Weigh Rail 5.5 meter, 60 kg/m, 140t (Spare Weigh Zone): 1 No.

 General Specification:

1. Type: Pit less Weighing in Motion (WIM) with Rail mounted transducers /Sensors.

2. Offered Make & Model should be RDSO approved & model to be specified by bidder.

3. Weighing Capacity: 140 Ton for Individual Wagon. Weigh rails shall be able to measure a

load of up to 35 tons for each axle and software/hardware should be able to compute weights

up to140 tons for an individual wagon.

4. Weighing Speed: 1 to 15 km/h.

5. System Accuracy: It shall meet the accuracy class-1 for wagon/coach weighing and

accuracy class 0.5 for rake/train weighing as per latest guidelines of RDSO.

6. WIM system should have advance over speed warning facility.

Advance over speed warning system: An audio visual warning shall be provided for guiding the

driver for controlling the speed before the train approaches the weighbridge. The advance over

speed warning system shall be installed at a suitable height and location to provide visibility

from both sides to train crew approaching the weighbridge and during course of weighment of

rake. The color of visual indication will be purple, with provision of LED‟s as the light source & it

will have two aspects:

 Steady - When the speed of the train is within specified limits i.e. less than 15KMPH.

 Pulsating – When the train is over-speeding. i.e. More than 15KMPH.

7. WIM system should have automatic recognition of 4 and 8 wheeler / 2 and 4 axle IRS wagon

and 3 or 6 axle Indian Railways standard locomotive for varying lengths of train and 2&3 axle

diesel loco. Also system should have facility to automatically eliminate the weight of locos.

8. Bi-Direction Weighing: The Weighment shall be possible from both directions.

9. WIM system can produce hard copy printed record of each weighing transaction including date

and time of weighing, total weighing (excluding locomotive), individual wagon weight, and

individual wagon speed.

10. Type of Wagon: All types of standard wagons of Indian Railways. The measurement

technique used may be either axle by-axle or bogie-by-bogie or all axles together. However, the

machine shall identify four axle wagons & brake vans, locomotives and WAG12 locomotives also

(and eliminate brake vans & locomotives in the weighment).It shall be possible to weigh all types

of approved wagons available on Indian Railways.

11. Power Supply: The system shall work with single phase 230 ±10% volts at 50 Hz mains.

12. Anti-roll back facility: The system shall take care of the effect of roll back, even up to full train,

at the time of weighing so that the reverse movement of the stopping train does not have any

effect on the orderly recording of weight of each wagon in the train. thus preventing multiple

weighing of the same wagon.

13. Working environment: The system should also be able to work satisfactorily in hot, dry and

dusty condition.

14. Surge Protection/lightning Device: System should have protected against Surge

Protection/lightning in line with RDSO guidelines.

15. Tamper Proof: The junction Boxes, control console etc. should have single structure with

proper sealing to prevent it being tampered by unauthorized persons. Moreover, junction boxes,

control console must be moisture and dust proof. The sub-assemblies/assemblies, alteration of

which can lead to erroneous weighments should be made as tamper proof as feasible.

16. Weighing system electronics:

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

a) System should be free of relay logic. All the control logic should be achieved through semi-

conductor devices.

b) Suitable fault finding software routines for display of major faults occurring in the system shall

be provided.

c) Automatic Zero setting of the system for eliminating zero error resulting from drift shall be

provided after/before each and every weighment cycle. If not able to zero, weighment should not

be done. Auto calibration & balance should be possible in case out of balance is within 4% of the

capacity of system.

d) The system shall have facility of standard remote desktop sharing through LAN/WAN/ Internet

for Cloud/ FOIS (freight operation information system).

e) All weighbridge equipment required to be placed outside the structure/ Cabin shall be capable

of working in field environment without air conditioning. Any temperature/dust control required for

satisfactory and reliable operation of the above mentioned equipment of system shall be

considered and provided by the bidder as part of the turnkey project.

17. Lightning and Transient Protection:

Power & Data Lines Protection:

Adequate protection against electrical surges arising from high voltage traction system, line

transients and lightening should be provided to avoid damage/ malfunctioning in the equipment,

which includes all the sub-systems like weigh rail, track sensors, weighing system electronics,

power equipment & battery backup, etc.

18. Software requirement:

a) Software should be on windows platform and should have adequate protections of dongle/

adapter on parallel port. It should be capable of using extended memory. It should be password

protected for operation.

b) Menu should include items like weigh mode, printing, diagnostic tests, help etc.

c) While in weighing mode, screen should show number of axles in the wagon/coach, its weight

and its sequence number. Date and time should be taken from system.

d) The software should be capable of removing the brake van/locomotive automatically during

weighment or specified sequence no. at the pre weighment stage.

e) In the weighment software, there should not be any import/export option to any other software

and there should not be any options like Delete/Edit/Erase rake weighment data.

19. Print out requirements:

Print out format should contain the following information.

a) Date and time

b) Rake number, time in /time out for the train.

c) Wagon/coach no., tare weight, gross weight, net weight and speed.

d) Gross and net weight for the complete rake.

e) In case weighing speed of a wagon exceeds the limiting specified speed of the weigh bridge,

gross weight of the wagon/coach should not be printed whereas all other parameters should be

20. File retrieval:

It should be possible to store the weighment data information of each rake weighing into a

separate), which can be retrieved and printed at any later date. The operating software should

have in-built security so that no unauthorized person can alter/interfere with the system to ensure

reliability of weighment. The system should have adequate capacity to store the record of about

200 rakes weighed without having to delete/off load for storage.

21. Eligibility criteria

The weighbridge supplier shall be required to necessarily possess all requisite clearances and

approvals from the Metrological department, Government of India for the model of the In motion

weighing instruments being offered to GSECL-WTPS. Manufacturers shall be required to obtain a

certificate of their EIMWB software regarding compliance of ISO 27001 from STQC directorate,

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Ministry of Electronics and Information Technology, Govt. of India, which should be fully

compatible to this specification for record and quality assurance purpose.

22. The party shall carry out the entire work on turnkey basis. Any item or activity not specifically

mentioned herein but required for system installation and commissioning shall also be carried out

by the party without any extra cost.

23. Successful Bidder has to be submit Pre dispatch Check Certificate of all Weighbridge

material to be supplied in accordance with RDSO guidelines No. WD-29-MISC-19 (Rev.-1)

Note: Supplied and Installed System shall be in compliance of RDSO guidelines in all

 Technical terms and condition

Design, Engineering, Supply, Erection, Commissioning and Testing of 2 nos. 140 Ton Capacity pit

less type In Motion Electronic Rail Weigh Bridge (IMEWB) in place of existing PIT type (WIM-1 &

WIM-2) Rail weigh bridge as per latest guideline of RDSO at GSECL-Wanakbori TPS.

Note: The proposed location of Existing WIM-1 & WIM-2 are tentative, supplied weighbridge may

be installed to other site i.e. existing WIM-3 & WIM-4 or in railway yard if feasible

1. Includes Design, Engineering, Supply, Erection, Commissioning and Testing of a 140 MT weigh

in motion (WIM) bridges shall be in the scope of contractor.

2. Bidder shall have to install and commission said rail weigh in motion system as per instruction of

In-charge Engineer from GSECL.

3. Bidder has to depute OEM / OES especially conversant service engineer for complete erection,

Commissioning and onsite calibration / testing of all supplied rail weigh in motion system.

4. Overall L1 bidder will be qualified for order placement i.e. considering supply and work part as a

whole. Part/Partial offer for work or supply will not be considered.

5. Supplied & commissioned WIM System should be RDSO complied.

6. Bidder shall have to arrange water and power supply at proposed location of pitless weigh bridge

during the construction and erecting work. However, GSECL on its convenient location will provide

water & electricity at single point.

7. Manpower/Materials/Machineries: All required resources like man power, materials, machineries,

consumables, tools- tackles , to complete work of internal shifting of materials, Installation,

Commissioning, Testing, handing over of Weigh bridge system shall be in the contractor's scope.

8. Removal/cutting of existing rails & Fixing of weigh-rails at weigh bridge location, cutting, is under

contractor's scope. Supply and apply Railway Standard rail fixing accessories like, PRC sleepers

,glued joints of suitable length, skimmed fish plate, ERC clips ,Rubber/ Nitrile padding, Nylon T-

joints, alignment, etc. between weighbridge rails and existing rails is under bidder's scope.

9. Erection, Commissioning and Testing of Electronic & Electrical Earth pit for WIM shall be in the

bidder's scope. Electronic Earthling value must be less than 0.5 ohm.

10. Arrangement of standard weights (up to 6 MT) or test wagon required for calibration of Weigh

Bridge during stamping shall be arranged by GSECL (One time). The lifting and shifting of standard

weight from GSECL sub store to new WIM is under the bidder's scope.

11. To fulfill a statutory requirement, weigh bridge stamping from Weights & Measures

departments or concerned authority to be arranged by bidder. Stamping Certificate is to be

submitted by bidder's to GSECL in original.

12. Interconnection Cable & Cable laying: Suitable size of Armored cable having atleast 2 pair

spare is to be supplied and laid by successful bidder from overspeed sensor mounting location to

control cabinet and other cable must also have 2 pair spare. Further, it‟s termination with proper

cable gland, ferruling, lugging shall be in the scope of bidder and all the cables from Weigh bridge

to control room cabinet shall be laid with proper size flexible SS conduits for protection of laid

cables and over speed sensor cable to be laid (underground) in suitable size of PVC conduit/pipe.

Any other items required i.e. cable tray, coupler, etc. for proper cable lay/cable dressing from Weigh

Bridge including sensors to control room cabinet shall be in bidder's scope.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

13. Bidder may visit GSECL, WTPS site to ascertain the feasibility and functioning of their offered

system within specified accuracy prior to Submitting their offer on any working days between 15:00

to 17:00 hours with prior information and permission of competent authority.

The bidder should have been an OEM/ authorized partner/ service provider of the OEM for

the minimum 7 years, as on date of issuance of the instant tender, otherwise Technical bid

will not be considered and no communication will be carried out.

14. Any Item/spares failed during guarantee period should be replaced free of cost.

15. Bidder other than OEM should obtain and submit a current dated undertaking to the same from

an authorized signatory of the OEM, on his Official letter head., Otherwise technical bid will not be

considered and no communication will be carried out.

16. Bidder has to provide spares and technical support for supplies items for minimum 10 years

17. Bidder has to specify the accuracy of their rail weigh in motion system & if accuracy does not

meet with our requirement your offer will not considered for evaluation.

18. Original License of windows operating system & Software CD/soft key should be provided to

GSECL by bidder. All drivers Original CD of PC components & Printer should be handed over to

19. Registered latest version Antivirus shall be installed in PC and Original License CD/soft key for

same should be provided by bidder.

20. Weighbridge system software (for Data management with Tamper proof) CD shall be provided

by bidder.

21. Various type reports (like Standard Reports, Ticket printing, Daily Transaction report, rake wise

report etc.) can be generated. Report should be configured as per requirement of GSECL at the

time of commissioning.

22. All the materials and tools tackles required for Erection and Commissioning work should be

arranged by the bidder. No materials / tool tackles will be provided by GSECL.

23. Bidder has to arrange to collect all the supplied material from main store of GSECL to erection

site for erection of the rail weigh in motion system.

24. To full fill the functional requirement of the work/ system, supply of all necessary hardware

components whether specified or not, work of software, erection of hardware, special cables,

signal cables, supply cables, cable tray, conduit, dustproof and waterproof metal enclosure and

execution of complete work / supply shall be in bidder's scope The bidder has to visit the railway

bridge site for dimension of rail weigh in motion system.

25. Warranty: If the goods, stores and equipments found defective due to bad design or

workmanship the same should be repaired or replaced by you free of charge if reported within 18 –

Months of their receipt at site or 12 – Months from the date of commissioning of equipments

whichever is earlier. You should provide Warranty certificate. You will be responsible for the proper

performance of the equipments / materials for the respective Warranty period. The freight /

transportation charges shall also be in bidder‟s scope if any replacement of components is required

to be supplied within Warranty period.

a) Successful bidder have to arrange monthly Maintenance, Servicing, Calibration-Verification as

per OEM Procedure jointly with G.S.E.C.L., during every schedule visit for a period of twelve

b) Calibration-Verification / Testing or static verification is to be carried out monthly as per OEM

Procedure by putting standard test weights on weighing platform of WIM system. The

arrangement of men power for lifting, shifting and repositioning of heavy weights(To & Fro) will

be in party scope. Also in the event of any emergency if calibration verification is required for

the WIM system during the entire Guarantee/Warrantee period, no labours will be provided by

GSECL for above mentioned work which is completely in party Scope. Also, If required,

Calibration verification with desired accuracy of all 02 WIM systems is to be done at the interval

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of 06(six) months using standard test wagons of Railway. M/s. GSECL will arrange standard

test wagons from Railways, but party has to depute conversant Engineer to carry out

calibration/verification whenever such test wagons are arranged by GSECL.

c) During Guarantee/Warrantee period Successful bidder will depute their expert service engineer

to attend any fault or break-down of the system within 24 hrs on getting intimation from

G.S.E.C.L (Irrespective of weekly off and holidays.) without any extra charges to G.S.E.C.L.

26. The bidder has to arrange for all type of civil/electrical/mechanical/Instrument works for

completion job.

27. Welding and cutting work is required to complete the Erection and Commissioning work is in

bidders scope. Bidder has to arrange for tools & tackles, welding machine etc.

28. Lodging, Boarding and Transportation expenses of your personals for E&C work shall be on

Bidder‟s scope.

29. Bidder has to submit necessary data sheet of rail weigh in motion system parts, Display unit,

cables etc with technical literature and clear technical specification along with technical bid.

30. Bidder will be solely responsible for any fatal / nonfatal accident which occurs to their workers.

GSECL will not pay any compensation in such cases to the bidder's persons.

31. Training to GSECL staff regarding operation and maintenance of the complete WIM system

shall be arranged by bidder at WTPS site at free of cost.

32. Following drawing/documents shall be submitted by supplier:

a. O& M manuals.

b. Standard Operating Procedure (SOP).

c. As Built Drawings with cable schedule.

d. Bill of Materials (BOM).

e. All drawing related to civil work related to WIM should be as per RDSO guideline.

33. Handing over protocol of the system should be submitted along with stamping certificate to

GSECL after completion of E&C work& stamping for regular operations of Weighbridge.

34. All other accessories required which are not mentioned herein for complete E & C and fully

functioning of WIM system shall be in the bidder's scope.

35. Subletting of Site E&C work shall be allowed, however prior approval of Power station chief is

required. Necessary subletting documents shall be submitted to GSECL as per labor laws & other

GSECL rules & regulations.

36. If work is found unsatisfactory or not progressive, the GSECL may take such action deemed fit

to see that work is completed in time at the risk and cost of the bidder.

37. In any major / minor site constraints to carry out work, it will be discussed and decided with

Engineer-In-charge and GSECL decision shall be final & binding to the bidder.

38. BOM for supply shall be submitted before commencing the supply.

39. Labour Law Compliance : The supplier/ bidder shall comply with all applicable provision of

labour laws related to wages, leave, provident fund, EMP. Compensation act, factory act, contract

labour (R&A) act etc.

40. Work Contract Agreement :-

Work Contract Agreement: As per Corporation‟s rules, successful bidder have to enter in to an

agreement with the Corporation on stamp paper of Rs. 300/- in the prescribed form within one

month of receipt of this A.T. or before starting the work. The cost of the stamp fee shall be borne by

successful bidder.

41.Indemnity Bond: The successful bidder shall have to sign 'Indemnity Bond' on non judicial stamp

paper of RS.300/- duly notarized towards execution of contract against work order. The cost of non

judicial stamp & Notary charges will be borne by successful bidder.

42. Solvency Certificate 20% value of estimated cost is applicable above the amount Rs. 2 lakh of

estimated cost.

43. Safety Laws Applicable: copy of safety rules is attached herewith.

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44. TENDER FEE: Party have to submit Tender Fee + GST 18% as per the norms of our

corporation along with offer.

45. Unsatisfactory progress of works: If your work is found unsatisfactory or not progressing

According to schedule given by GSECL. GSECL may take such action as may be deemed fit to see

that the work is completed in time at your risk and cost.

46. For any ambiguity and conflict, the decision of the Chief Engineer (C&O), GSECL-WTPS shall

be final and binding to Supplier.

47. Bidder has to submit copy of GST registration, PAN card and PF code no. along with offer.

48. bidder has to provide following statutory documents under the various labour laws pertain to

GSECL WTPS along with bills in triplicate for verification of compliance of labour laws for the

contractual periods.

(duly signed & stamp by Contractor ) - Form XVI

II. Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

III. Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

IV. Copy of PF Challan along with ECR Statement

V. Copy of Gate Pass Permission (duly signed by Authorities)

VI. Copy of Work Order.

VII. Copy of Valid W.C. Policy

VIII. Copy of Valid Labour License (If Applicable in case of More than 20 manpower Engaged by

Contractor for said work).

IX. Form No. XIII – Register of workers employed by Contractor.

49. Bidder has to submit consent for submission of (1) labour licence and (2) work compensation

policy for work period along with offer.

50. All HR, Legal compliances for passing of bills is compiled by contractor without fail.

 Commercial Terms & Conditions:

1. Supply item Delivery period and Work completion period

(i) Supply: 06 Months from the date of issue of LOI.

(ii) Work completion period: the total time limit for completion of the entire work for one system shall

be 60 days from the written/e-mail clearance issued by GSECL. However, contractor shall

complete the following critical activities within 35 days:

a. Removal/ dismantling of the existing weighing platform (120MT capacity).

b. Removal of rails, gravels & sleepers.

c. Excavation and fixing of RCC sub-base/ foundation below the weigh rail.

d. Installation of sleepers & new weigh rails.

e. Restoration of rail movement.

If due to unforeseen or odd situation, railway clearance is not available, the Bidder shall plan the

work for another day without claiming any additional cost. The remaining system work shall be

completed in the next 25 days, which shall include:

a. System commissioning.

b. Calibration verification of WIM system and approval from Indian Railway if any.

Note: System Erection and Commissioning shall be carried out either one- by- one or

simultaneously, as applicable. This shall be entirely depends upon necessary clearances.

2. Validity of Order: The validity of the order will be 24 months from the date of order.

3. Penalty: Any delay that may take place in supply and / or erection, testing and commissioning

activities beyond contractual cutoff date / stipulated period in the order shall be subjected to penalty

(not liquidated damages).

For Supply Portion : If goods are not delivered in time without any reason beyond your control,

penalty at 0.5% per week or part thereof subject to a maximum 10% will be levied on end cost of

delayed/uncompleted portion.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

For Work Portion: If the work is not completed in time limit without any reason beyond your control,

the penalty at the rate 0.5% per week or part thereof subject to maximum 10% will be levied on End

cost of work portion instead of entire order value.

4. Payment Terms:

Supply portion:

(I) 70% supply prices shall be released within 45 days after jointly inspection with GSECL &

Supplier on receipt of material at site.

(II) 20% of supply prices shall be released within 30 days on successful commissioning & Testing

of WIM system and submission of all labor documents and invoice.

(III) Balance 10% payment will be released after completion of stipulated Guarantee period or

against submission of Bank Guarantee of equivalent amount valid up to completion of

stipulated Guarantee/Warrantee period.

No advance payment shall be made. Payment shall be made after receipt of material at site in good

condition.

Work portion: 100% payment will be made within 30 days after successful completion of installation,

testing & stamping works of WIM system and receipt triplicate invoice with submission of all legal

documents.

5. Performance Bank Guarantee (PBG) Clause:

Contractor has to submit performance bank guarantee for defect free operation of WIM system for

period of ONE year from date of handing over to GSECL. If any defect observed /developed within

ONE year, contractor shall have to attend it at free of cost at the earliest for which an amount of

10% of order value will be withheld till completion of performance guarantee period. Alternatively,

Contractor can submit Bank Guarantee of equal amount (10% of order End Cost value) from any

nationalized bank valid till completion of Performance guarantee periods.

6. Security Deposit: GSECL standard clause is applicable. Security Deposit will be released after

completion of Erection & Commissioning work.

Chief Engineer (C&O)

GSECL, WTPS

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL CONDITION OF CONTRACT.

1. WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR:

(1) The contractor should not be allowed to engage ten or more contract labourers without initiating

to obtain the labor license under the Contract Labor Act from the Assistant Commissioner of

Labor Nadiad (the said number i.e., ten or more includes Supervisor and other staff.).

(2) The contractors shall have to obtain group insurance under WC Act before starting the work.

(3) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of „Wanakbori TPS area. The Contractor shall supply copy of

Bank Statement duly stamped by the Concerned Bank as a token of proof towards payment of

Wages to HR Department.

(4) Payment to contract laborers has to be made through Bank/ Cheque/ RTGS only. Wages rates

for contract laborers are applicable as per the terms and conditions of the license. The

contractor shall have to pay wages to workers as notified by Government of Gujarat., from time

(5) It should be ensured that all the labours engaged by contractor are covered under the provident

fund scheme and employee‟s pension scheme and their contribution are remitted regularly to

the concerned RPFC. The Xerox copies of challan along with ECR in this regards should be

submitted regularly in G.S.E.C.L. office.

(6) In case the contractor having more than one contract in the same TPS, the contractor shall

have to submit contract wise separate list of the workmen to the concerned Officer.

(7) The contractor shall have to pay wages to workers as notified by Government of Gujarat., from

time to time.

2. LABORS LAW :-

(a) Person below the age of 18 years and above 60 years should not be employed for the work.

(b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

(c) The contractor shall maintain a valid labor license under the contract labor (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the absence

of such license the contract shall be liable to be terminated without assigning any reasons

(d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

(1) Payment of contribution by way of employee‟s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates

made applicable from time to time by Govt. of Gujarat /Govt. of India and other statutory

authorities.

(2) Payment of deposit in respect of each contract labour at the rate applicable of with the offices of

Commissioner of Labour as per the contract labor (Regulation and Abolition) Act.

(3) License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules

framed there under depending upon the number of workmen employed by contractor.

(4) Identity cards as prescribed under the factories Act shall be issued to workmen.

(5) Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or disputes

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RFQ- 76553 Page

under the Industrial Dispute Act 1947 or any other labour laws

(6) Payment of compensation in case of accidental injury shall be made as per the WC Act.

(7) If the female workmen are more than 30 numbers engaged then provision of crèches, shall be

complied accordingly.

(8) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from statutory Authorities like

State Government / Government of India, which the contractor shall have to comply with.

3. PROVIDENT FUND AND FAMILY PENSION SCHEME.

The contractor shall submit along with his bill (month wise) statement regarding deductions against

employees‟ provident fund and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates made

applicable by the Government time to time). The contractor‟s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited by the contractor

with Regional Provident Fund Commissioner, Ahmadabad. In case if the contractor deposits the

contribution to the Assistant Provident Fund Commission, the zerox copy of challans and schedule

must be submitted in the office. For maintaining the CPF Account of contractor‟s employees the

contractor will have to pay administrative charges as applicable of the emoluments of the employer

of the contractor's every month.

4. GROUP INSURANCE SCHEME: - The contractor has to take Group Insurance for all workmen

engaged by him and copy of the same shall be produced to Concerned Officer.

5. ADMINISTRATIVE CHARGES: - Administrative charges for maintaining Provident fund account

shall be deposited by the contractor with Regional Provident Fund Commissioner, Ahmadabad at

the rates applicable.

6. PAID LEAVE FACILITY: -Paid leave facility at the rate of one day for every 20 days worked by the

contract, labour shall be provided the contractor to his workers. It shall be duly verified and

approved/certified by the authorized officer of the GSECL.

7. The contractor shall employ adequate number of experienced staff at site for daily supervision and

for supervision shall be admissible.

8. CONTRACTOR TO INDEMINITY THE BOARD:-

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or

any sub contractor and or from any liability any wise to any workman/employees of the contractor or

sub-contractor under any laws, rules or regulation having in force of law including but not limited to

claims against the owner under workmen compensation Act, 1923. The Employee‟s Provident Fund

Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

9. WORKMAN’S COMPENSATION & EMPLOYER’S LIABILITY INSURANCE:-Insurance shall be

affected for all the contractor‟s employees engaged in the execution of these contracts. If any of the

work is sublet, the contractor shall required the sub-contractor to provide workmen's compensation

and Employer's liability insurance for the latter's employees unless such employees are covered

under the contractor‟s insurance. It shall be liability of contractor for employees of his sub-

contractor.

10. Any other rules and regulation, conditions, Circulars etc., that are in force at present and that may

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

be framed by the GSECL From time to time in connection with contracts will be binding and

acceptable to contractor.

11. The contractor must possess separate P.F. code for the above subject work.

12. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to

the concerned authorities as per contract labour etc. Factory Act. etc... By contractor

13.It is the responsibility of the contractor to ensure that contractor‟s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard

will be viewed seriously and contract is liable to be terminated. If any of contractor‟s staff is found

unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on

demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified

in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious industrial relations amongst contract labours is the sole responsibility of the contractor.

Any breach of the same will be viewed seriously.

14. Before starting the work, the contractor should contact Industrial Relation Officer/ Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract labourers and for other

formalities.

15.The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed two

years of services for each worker for the liabilities of the gratuity ( * applicable to ARC/BRC works

contract only)

16. The Company reserves the right to terminate this rate contract at any time during Contract

Period without giving notice of termination of any reasons thereof.

17. The Company will be entitled to deduct directly from the bills, to be paid to the contractor any sum

of sums payable by the contractor and which sum/sums the GSECL is required to pay as a principal

employer on account of Contractor default in respect of all liabilities referred to in above clauses.

18. Nothing in the contract document stated shall anywise constitutes any workman/ employees of the

contractor or any sub contractor as or to be workman employees of the owner or place obligationary

liability in respect of any such workman/ employee upon the GSECL.

19. Office Correspondence will be carried out in English and if at any time to facilitate the contractor,

Gujarati Translation may be furnished if deemed fit the English version will be the contract one the

same only will held good for legal matter.

20. Contractor will be responsible and liable to pay difference in wages if any and or observe the

revised service conditions that may be awarded by the honorable Industrial Tribunal effective from

the dated directed in the award.

21. Rate quoted are firm and hence no price escalation or labor escalation will be applicable towards

execution of work.

22. Party shall have to provide at their own the required personal protective equipments of standard

make (ISI approved) to their staff during work execution and it will be your responsibility to see that

the same are by your staff while at work.

23. On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of contractual

work awarded. Contractor shall have to apply for the gate passes in triplicate in a prescribed

application form which is to be available from Security Section for the entry of workmen in the

(2) Such application shall have to be proceeding for the approval of Factory Manager. After

obtaining approval of Competent Authority, contractor shall have to prepare the Gate Passes

and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors Can

apply for Temporary Gate-Pass for the period of only three days with recommendation of

respective EE/SE and the same shall have to be regularized after following the procedure of

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RFQ- 76553 Page

Gate Pass applications on the office working day from HR Department. It is to note that No

Temporary Gate-Pass shall be issued for the work other than acute emergency to carry out the

work in power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 /

Form No. VI under the Interstate Migrant worker (employment regulation) rule 1979 as

applicable is to be obtained from HR Department for the purpose of obtaining Labour License

from the Licensing Authority.

24. During Contractual Work under the progress:-

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC works

Contract. The Contractor shall supply copy of Bank Statement duly stamped by the Concerned

Bank as a token of proof towards payment of Wages to HR Department. In Case of Non ARC/

BRC works contract, it is also advisable the same practice to be adopted by the contractor.

However in case of inconveniency in adopting such practice , Contractor shall have to disburse

the wages to labours engaged by them on or before 7th of every month in presence of Company

representative i.e. LWO/ IRO and obtain their signature in Wages Register - Form No. XVII

prescribed under the Contract Labour (R&A) Act, 1970. Prior to that Contractor shall intimate

the Date, Time & Mode of Payment in advance to LWO / IRO. Contractor has also required to

get the wage register of respective month certified from LWO / IRO as per the provision laid

down under the Contract Labour (R&A) Act,

(3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

25. Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under

the labour laws and EPF to the recording officer of user department for ensuring the

compliances of provision of labour laws and EPF Act for the respective working period.

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities )

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy ( First Time)

 Copy of Valid Labour License ( If Applicable in case of More than 20 manpower Engaged

by Contractor for said work ) ( First Time)

 Form No. XIII – Register of workers employed by Contractor ( First Time)

Prescribed under the Contract Labour (R&A) Act, 1970 Contractor shall specify the Name of

Work, Place of Work and Work order number in Muster Roll- Form No. XVI & Wage Register –

Form No XVII.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like Coal / Lignite /

Gas / Hydro / Pumping Station shall have to strictly observe the following Safety Rules. Concern

principle contractors are responsible for informing & observance of these rules by their supervisors /

contract workers as well as the owner /supervisors / workers of sub-Contractors engaged, if any, by

them for the work contract awarded to them. Prior to commencement of the work, Contractor shall have

to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge

that they have thoroughly gone through these Rules, have educated their employees / workers of their

sub contractor and will strictly observe the said Rules while execution of work under work contract

awarded to them. They will have to indemnify the company for any loss or damage/accident / injury to

the company‟s property / employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar

card /Election card id proof & to follow the gate pass issue procedure through concern department

EE & SE, Security Officer, LWO/IRO/ DGM, Factory Medical Officer, Safety Officer/Dy. Safety

Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for three

days with prior permission of Factory Manager only. More than three days, Permanent photo gate

pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office / LWO.

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety officer shall be checked the

issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP,

supervisor qualifications etc. After fulfillment of all Safety compliances, Safety officer / Dy. Safety

Officer shall be signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, and Safety

Officer/Dy.Safety Officer & Factory Manager.

(07) Under The Conditions Framed under Rule-45 of The Indian Electricity Rules, 1956, Valid Electrical

contractor License shall be submitted to concern electrical department EE / SE /Electrical Safety

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RFQ- 76553 Page

Officer / Safety Officer/Factory Manager at the time of apply gate pass by agency/party with latest

renewal from Chief Electrical Inspector, Gandhinagar- Gujarat.

Electrical License photocopy shall be checked by Concerned HOD of Electrical Department

/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(08) As per nature of job/work, qualified supervisor (Diploma (Electrical/ Mechanical/ Civil/ C&I) +

years experiences or ITI + 10 years) shall be engaged by contract agency & qualification

certificate with experience certificate shall be submitted to concern EE/ SE/LWO/IRO/DGM/

Dy.Safety Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work on

electrical lines and Apparatus, Contract person/worker possesses a certificate of competency or

electrical work permit, issued by the Appropriate Government. That means, Electrical trade

Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect),BE/B. TECH

(Elect), ME/ M. TECH (Elect) shall be submitted to concern EE/SE/ LWO/ IRO/ DGM, Dy.Safety

Officer/ Safety Officer/Factory Manager at the time of apply for photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/ Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by

contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of

Vehicles & to follow the Motor vehicle Act, 1988, the Central Motor Vehicles (Amendment) Rules,

2016 as well as Gujarat Motor Vehicles rules, 1989 & driver License shall be checked every day by

security shift in charge before entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer /Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to check standard / make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments

/ Safety Gadgets suitable to give sufficient protection against hazards involved in their work / job to

their staff, as per the job requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract workers /staffs found working

without P.P.Es.Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it will

check by concern section HOD & Dy.Safety Officer /Safety Officer at the time of gate pass

procedure.

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RFQ- 76553 Page

List of safety equipments

For protection of head against falling objects or during fall of

Industrial Safety Helmet

person from height. Yellow Colour helmet is used for contract

worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/chemical splash goggles splash, welding spark, arc, flashover etc.

For protection of face against flying particles / dust, chemical

Full Face shield

splash, spark, arc, flashover etc.

For ear / hearing system protection while working in high noise

Reusable Earplug / Ear muffs.

level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

For protection of hands against chemicals, oils, sharp edged

Safety Hand Gloves

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with

For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ Electrical

objects, heat, hot metals/objects, electricity etc..

resistance etc.

Safety Belt(full body hardness with

For fall prevention while working at heights or in depth, working

double lanyard & shock absorber) /

in vessel or in confined space.

Rope / Life line / Fall arrestor etc.

Dust Mask/Respirator with

Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator with full Protection against toxic chemical fumes / gases/vapors/dust

face mask type A2B2E2K2 etc.

Trolley mounted Air line respirators

Working in oxygen deficient zone or confine space area

with full face mask

Portable Single gas detector like

Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen, etc

Portable Multi gas Detector ( LEL, Working in oxygen deficient zone & use in entry of confine

O2,CO,H2S,SO2, etc) space & Major fire

To check the present voltage or induction voltage of electrical

Automatic voltage detector equipments/ bus/switch gears from 01 (one) feet distance

before starting the any electrical work.

The new auto darkening welding helmet combines legendary

Speed glass quality and auto darkening technology with an

innovative wide-view grinding visor to give welders an all-in-

one solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

Auto darkening welding helmet (EN

protection device, for increased comfort and safety in welding.

379 & EN 175 Level-B) with PAPR as

The unit is equipped with a particle filter which removes

per EN 12941:1998, class TH2 and

particles from the air. The unit provides a constant airflow

AS/NZS

independent of filter combinations and clogging. The unit can

also be equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting breathing

tube. The airflow creates a slight positive pressure which

together with the sealing to the face prevents particles and

other contaminants from entering the head top.

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RFQ- 76553 Page

(14) All PPEs (as per ISI /DGMS /CE /EN/ANSI approved only) Should issued by party / agency /

contractor to their contractor workers as per nature of job and allotment of PPE list shall be

submitted to Safety Officer, WTPS on his letter head as per below mentioned format by Contractor

before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sectio IS Recei

Desi Date

Sr. Name of n Name of :Code Make Qt ving

gnati Unit of

no. workers under PPE no. of of PPE y signat

work PPE ure

Dust Mask Nos.

(15) Shift Security Inspector / Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector /Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE / DE of GSECL shall be supervised the contract work as per

(18) Approved NABL laboratory calibration certificates of electrical/ mechanical / Civil / C&I/

Environment survey /Chemical etc measuring /testing equipments/instruments which are used

during contract work shall be submitted before starting the work & shall be checked by concern JE

/ DE / EE before starting work & it‟s record shall be maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE / DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE / DE

regarding hazards of specific work, risk & its control measure (mentioned in HIRA) before starting

the job work and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory

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(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist /

Control room & work related Chemical information shall be taken by contractor & contractor

workers from Concern EE/Chief Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval / recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work. For lighting

in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used. For taking

care of the persons working inside the confined space /vessel, a supervisor / person capable to

keep continuous watch on person(s) working inside, assist them in case of emergency or arrange

to get immediate outside help, shall remain present at entry point. Use full body safety belt without

failed. While working inside sewage, trench or in-depth, a person to warn outsiders / entrants /

passers etc shall remain available near entry point or the entry point shall be cordoned by a

barricaded tape with a cautionary notice. After completion of the works, all the lids / covers / grills /

grits opened, shall be re-fixed / re-placed in the original position as it were prior to commencement

of the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments. The

electrical power supply required to run such equipments shall not be taken directly at their own but

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shall be obtained through concerned Electrical Maintenance Departments or their authorized

persons or under their observations / guidance only. The Electrical Section shall provide

temporary electrical connection up to contractor‟s Mains Board on which it is compulsory to install

mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed

adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be

of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to

use adequate capacity 3-wire power cord for single & 5-wire power cord for three phase power

connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting Machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during Work execution

shall be of standard make & bear ISI certification mark on it. The consumables like welding

electrodes, grinding wheels / discs etc which has Specific prescribed life span shall not be used in

any case if its expiry date is over.

(30) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

be checked by JE / DE before commencement of Electrical work.

(31) Before using lifting machines / tackles (like C.P.Bs.,Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer / Safety Officer before commencement of work through concerned EE / SE.

(32) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt / full body hardness with double lanyard & fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(33) Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/ equipments/ auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest at / near/

below running plants, auxiliaries, systems or any place which is risky, hazardous & prone to

(34) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

(35) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapor generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

(36) No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

(37) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

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(38) In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

(39) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security

gates, Occupational Health Centre.

(40) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No. 21 &

ANNEXURE may be obtained from concerned section or Dy.Safety Officer / Safety Officer. In

case of any electrical accident; it shall immediately be reported to Electrical Safety Officer through

concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as per electricity

act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE / DE with written consent of contractor. The Form may be obtained from concerned

Electrical section or Electrical Safety Officer. Electrical accident investigation shall be carried out

by Electrical Safety Officer with Factory Manager. After any reportable accident, Contract agency

shall be submitted the fitness certificate of injured person with endorsement of GSECL factory

Medical Officer to LWO / Dy.Safety Officer/Safety Officer/Electrical Safety Officer then after injured

person may allow for work.

(41) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer / Safety Officer as Near Miss Incident.

(42) Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there

under, imposing any duty or liability on workers, contractor/agency shall be punishable with fine

which mentioned as under.

Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

Work without work Safety permit like working at height,

(ii) Rs.1000/- per day

confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

Welding work without flashback arrestor/double gauge

(iv) Rs.1000/- per set

regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

Work without qualified Supervisor as per nature of job like

(vi) Rs.1000/-per day

mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

Work without test report of lifting machines / tackles (like

C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

(viii) crane etc) & its attachments (like D-shackles, slings, U- Rs.2000/- per equipment

clamps, Eye bolts or any fixtures) in Form No.10 of Gujarat

Factories Rules,1963

Work without Double lynyer Safety belt during working at

(ix) Rs.3000/-per person

Height work, work without anchoring in hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(a) Grinding machine used without safety

guard/machine guard,

(b) Unsafe welding machine like open body, Knob Rs. 500/- per

without insulation, connection without lug, equipment/per set

(c) Damged welding cables/gas pipelines,

(d) Welding work doing without welding blanket,

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(e) Electrical supply without 3 pin/ industrial plug,

(f) Use of damaged electrical wire for

lighting/equipments,

(g) Use of lighting lamp without cage,

(h) Use of open halogen tube,

(i) Use of damaged PPEs/use of non standard PPEs,

(j) Unsafe lifting and handling of gas cylinders,

(k) Cylinder handling without safety cap,

(l) Temporary connection without ELCB.etc.

Safety Penalty is to be imposed directly by individual Dy. Safety Officer / Safety Officer / Electrical

Safety Officer and Factory Manager / Occupier against violation of statutory requirements and

penalty will be recovered through RA bill. Photograph/CCTV camera footage is to be put up with

penalty note by imposed individual officer.

(43) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

concern HOD.

(44) All the relevant labour and industrial laws shall also be followed compulsorily.

(45) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc.

are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(46) For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

negligence.

(47) Over & above these, contractor shall have to follow all the safety requirements / rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the provisions

of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The

Electricity Act-2003 & rules, BOCW Act / Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety & health

requirements.

(48) The above rules shall be scrupulously followed and where required, Contractor / contractor

workers may contact to the Dy.Safety Officer / Safety Officer / Electrical Safety Officer in case of

any ambiguity or needs further guidance in this regard.

(49) Contractor have to send his worker / staff when training arranged by GSECL. No reimbursement

paid for same.

(50) Contractor has to give PPE as per undertaking given by contractor and it should be before issuing

gate pass.

(51) Contractor is responsible for any delay in issuing gate pass due to no complying of safety rules.

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RFQ- 76553 Page

Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

A. Gate Pass:

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

contractors.

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

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RFQ- 76553 Page

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

Chief Engineer (C&O)

GSECL, WTPS

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Annexure A

Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

IDesignation]

[Seal/Stamp of Company]

[contact Details]

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RFQ- 76553 Page

Section: IMD III com.

JSA for:- Design, Engineering, Supply, Erection, Commissioning and Testing of 2 nos. 140 Ton

Capacity pit less type In Motion Electronic Rail Weigh Bridge (IMEWB) in place of existing PIT type

(WIM-1 & WIM-2) Rail weigh bridge as per latest guideline of RDSO at GSECL-Wanakbori TPS.

Job Step Hazard Control Measures Responsibility

 Area barricaded.

Accident with

 Red flag must be available on track as

High easily shown to LOCO driver.

 Close supervision required.

 PTW must be taken before work execution

 PPE must be wear.

Accident with

 Personal care should be taken

 Safety Goggles/welding Goggles and

Design, High Safety Hand Gloves must be wear.

Cutting of

Engineering,  During the work execution, one trained &

Erection, competent supervisor of agency should

Commissioning always remain present at work site.

and Testing of Contractor‟s

140 Ton  Wire should be insulated. Use of ELCB / Supervisor

Capacity pit less Electric RCCB in portable electrical instrument

type In Motion shock due which is used during execution of work as

Electronic Rail High

to live/naked well as in electrical extension board.

Weigh Bridge wires  Three pin industrial Plug to be use.

(IMEWB)  Close supervision required.

Mediu  PPE must be wear.

Slip/Trip/Fall

m  Personal care should be taken.

bite/Honey Low  Personal care should be taken.

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared Checked

Reviewed by Approved by

EE(IMD-III) Safety Officer SE (E-II) Factory Manager Chief Engineer (C& O)

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RFQ- 76553 Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Design, Engineering, Supply, Erection, Commissioning and Testing of 2 no‟s

140 Ton Capacity pit less type In Motion Electronic Rail Weigh Bridge (IMEWB) in place

of existing PIT type Rail weigh bridge as per latest guideline of RDSO at WTPS.

Reference No.:- WTPS/S/TECH/RFQ – 76553/IMD-3

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‟s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‟s Tender Specification. I undertake to abide by the

GSECL‟s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‟s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as „offered‟ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‟t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 76553 Page