CONSTRUCTION OF TEMPORARY PANDAL, ARRANGEMENT OF LIGHTINGS AND SOUND SYSTEM AND OTHER ARRANGEMENT FOR PREPARATION OF VENUE FOR 4TH KOLKATA DISTRICT BOOK FAIR 2023.

Amount

Construction of Temporary Decorative Entrance & Exit Gate:- ( 03 [02 Entrance & 01 Exit] Gates )

Entrance and Exit gates of 20 ft. height and 24 ft. width with 2.5ft.x 2.5ft. Pillars. Gates to be made with bamboo and salballah pillar structure. Collapsible iron gates to be erected with all the gates. Design of gates will be as per theme and it will be made of wooden ply, board, etc. Creative’s for decoration of gates will be provided. Artificial flowers and other materials like flex, etc. to be used for decoration.

Construction & Decoration of Temporary Dias/Stage :-

Three sides open dias/stage. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Structure to be made of bamboo, GI sheet with salballha post and wooden platform. Platform would be raised minimum 4ft. from ground and to be covered with blue carpet. Back drop will be of 40 ft. x 25 ft size and covered with GI sheet and fire proof tarpaulin from back side and printed flex from inside. Other inside parts of the dias including the roof to be covered with white & Blue cloths. Creative’s for decoration of stage/dias and matter of printing for back drop and other parts of the stage will be provided. Artificial flowers to be used for decoration. Side screens and stairs covered with blue carpet to be made in both sides.

Green Room of 15 Ft x 10 Ft x 15 Ft. size and four sides covered with wooden ply attached with Dias. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Inside roof to be made with finished wooden ply. Floor to

Wind Screen

V I P Chair [high back] with covers.

Chair – general for audience

Table [5’ x 3’] with covers

Wooden Tea Table with glass top for Dias – small square size

Flower Vase [big size]

Floor Mat

Podium with display.

Shed for audience of 50 Ft. x 90 Ft. x 30 Ft. Size. The sitting area and adjoining paths to be covered with carpet. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Structure to be made of bamboo, GI sheet with salballha posts. Inside parts of the shed including the roof to be covered with white & Blue cloths.

Carpeting from main dias/stage to connecting road [approx 6000 Sq. Ft.]

Rostrum for Camera 8’x4’x4’

Masking & Framing : as required.

Truss for light and sound installation – 4 side

Cloak Room as per requirement.

Construction of Temporary Book Stall:-

Book Stall of 10 Ft x 10 Ft. size and four sides covered with wooden ply. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Super structure with salballha post and bamboo should be made properly to stand the stalls steady during heavy rain/wind. Wooden platform on floor/ground should be of hard wood board of 1 inch thick at a height of 6 inch. Roof ceiling will be made of bamboo and GI sheet covered with water proof and fire proof tarpaulin. Inside roof to be made with finished wooden ply. All exposed walls inside and outside of the stalls to be covered with plywood (min. 4 mm thick) painted with approved shade. Floor to be covered with blue colour synthetic carpet. Door to be provided with Collapsible iron gates (min.6 ft. width) with lock & Key facility. Ceiling of the stalls to be covered with white or coloured hessian/cloth fitted with proper wooden ply. Entire ceiling of the Stalls to be covered with cloth masking with frame. Printed stall fascia to be attached in each stall of min. 10ft. x 2ft. size. With

Book Stall of 10 Ft x 20 Ft. size and four sides covered with wooden ply. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Super structure with salballha post and bamboo should be made properly to stand the stalls steady during heavy rain/wind. Wooden platform on floor/ground should be of hard wood board of 1 inch thick at a height of 6 inch. Roof ceiling will be made of bamboo and GI sheet covered with water proof and fire proof tarpaulin. Inside roof to be made with finished wooden ply. All exposed walls inside and outside of the stalls to be covered with plywood (min. 4 mm thick) painted with approved shade. Floor to be covered with blue colour synthetic carpet. Door to be provided with Collapsible iron gates (min.6 ft. width) with lock & Key facility. Ceiling of the stalls to be covered with white or coloured hessian/cloth fitted with proper wooden ply. Entire ceiling of the Stalls to be covered with cloth masking with frame. Printed stall fascia to be attached in each stall of min. 10ft. x 2ft. size. With

Square table for book stall of 10 Ft x 10 FT [1 x 80 stall]

Plastic Chair for book stall of 10 Ft x 10 Ft [2 x 80 stall]

Square table for book stall of 10 Ft x 20 FT [2 x 20 stall]

Plastic Chair for book stall of 10 Ft x 20 Ft [4 x 20 stall]

Construction of Temporary Office Room of Book Fair Committee:-

Office Room of 20 Ft. x 10 Ft x 15 Ft. size and four sides covered with wooden ply. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Inside roof to be made with finished wooden ply. Entire ceiling to be covered with cloth masking with framing .Floor to be covered with blue carpet. All exposed ply to be coloured as per approved shade. Glass fitted window including curtains and Wooden Ply made door including Collapsible iron gates with lock & Key facility to be provided. Printed stall fascia to be attached in each stall of min. 10ft. x 2ft. size. With proper framing as per approved designs.

VIP Sofa

Tea Table small size

Chair without arm [general]

Decoration on the front of office room with artificial materials.

Construction of Theme Pavilion

Theme Pavilion of 30 Ft. x 15 Ft x 15 Ft. size. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Platform to be raised minimum 2 Ft. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Entire ceiling to be covered with cloth masking with framing. Inside roof to be made with finished wooden ply. All exposed ply to be coloured as per approved shade. Floor to be covered with blue carpet. Stall fascia to be covered by four sides of the Pavilion. Creative’s for decoration and matter of printing for arrangement of pavilion will be provided. Artificial flowers and other items to be used for decoration along with signage, standees, stall fascia, etc.

VIP Sofa

Tea Table small size

Chair without arm [general]

V I P Chair [high back] with covers.

Construction of Room for Police Personnel/Medical Team/Fire Service

Room of 20 Ft. x 10 Ft x 15 Ft. size and four sides covered with wooden ply. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Platform to be raised 1 ft. from the ground. Roof ceiling will be made of bamboo and GI sheet covered with water and fire proof tarpaulin. Entire ceiling to be covered with cloth masking with framing. Inside roof to be made with finished wooden ply. All exposed ply to be coloured as per approved shade. Floor to be covered with blue carpet. Glass fitted window including curtains and Wooden Ply made door including Collapsible iron gates with lock & Key facility to be provided.

Chair without arm [general]

Table [5’ x 3’] with covers

Construction of Room for Electrical Goods

Room of 30 Ft. x 10 Ft x 15 Ft. size and four sides covered with wooden ply. Structure to be made of bamboo, GI sheet and salballha post with wooden platform. Platform to be raised 1 ft. from the ground. Roof ceiling will be made of bamboo and GI sheet covered with fire proof tarpaulin. Entire ceiling to be covered with cloth masking with framing. Inside roof to be made with finished wooden ply. All exposed ply to be coloured as per approved shade. Floor to be covered with blue carpet. Glass fitted window including curtains and Wooden Ply made door including Collapsible iron gates with lock & Key facility to be provided.

Chair without arm [general]

Table [5’ x 3’] with covers

Construction of Temporary Toilets:-

Construction of temporary toilets & Urinals - for gents and ladies inside the fair premises. Urinal platform making with bricks and cement mortar, i.e. temporary structure and PVC Door with running water supply facility, four sides covered with brick wall, roof to be prepared by corrugated tin with proper sewerage and cleaning facility.

Installation of Organic Toilets for VIPs. One is to be attached with the Dias and one for theme pavilion.

Construction of Temporary Boundary Wall:-

Temporary construction of boundary wall with bamboo structure covered with corrugated tin/CGI sheet fencing surrounding the book fair ground approximately 1800 Running Ft.

Arrangement of Fire Fighting Support at Book Fair Ground:-

Installation of fire extinguishers, iron bucket with full of sand and other necessary arrangement for fire fighting. Submission of approval or certification of necessary statutory body is mandatory.

Arrangement for Diesel Generator Set:- Providing sound proof power generator set according to the need/consumption of electricity at book fair ground.

S & F Generator [125 KV] sound proof for electric supply for 7 days

Fuel for 125 KV Generator per day per engine 162 liters x 7 days.

S & F Generator [62.5 KV] sound proof for electric supply for 7 days

Fuel for 62.5 KV Generator per day per engine 81 liters x 7 days.

Operator/technician for operating both types of generators during book fair.

Temporary Electrification and Lighting Arrangement:-

Tube Light

S&F Metal Hailed lamp with fitting (400watt.). Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthing.

S&F Metal Hailed lamp with fitting (1000watt.). Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthing.

LED miniature lamp with fitting (15/25 watt). Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthing.

LED Par. Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthing.

Surphee. Proper wiring for entire connection and should be in FRLS (ISI marks) in rigid PVC conduit and proper earthing.

T Truss (Height 15 ft.)

Ceiling Fan 48 inch

Pedestal Fan 24 inch

Power Point 5 amp.

Panel Box- 200 ampere each

Point to point cable wiring, power board and all other accessories as per requirement.

Electrical Technician for maintaining the total electrification and lighting system during book fair

Temporary Sound Arrangement:-

Amplifier (Pope Professional/QSC/Studio Master)

Loud Speaker (Top - Pope Professional 625/JBL SRX 725)

Loud Speaker (Top - JBL VRX932LA-1) with Truss

Loud Speaker (Low - Pope Professional L8A/JBL SRX 728)

Stage Monitor Speaker (Pope Professional/JBL)

Chong

Cordless Microphone- Sennheiser

Microphones (Numann-KMS105; Numann-KMS185; Shure-SM58; Shure-SM57; Shure-PG48; AKG-CK91 with stand)

Audio Mixing Console 32 channels (Soundcraft/MH2 or GB4)

Dual CD/DVD player (Denon-4000)

Graphic Equalizer (BSS-966)

Electronic Crossover-3 way (DBX)

Effect Professor(Yamah-SPX 990)

Direct Input Box (D.I.-Boss)

Speaker Management System(DBX260-Drive Rack)

Digital Feedback Reducer (Shure-DFR11)

Horn & Driver Unit (Ahuja)

Amplifier for Horn Unit (Ahuja)

Digital Audio CD Recorder

Other necessary accessories for entire sound system as per requirement.

Sound Engineer for maintaining the total sound system during book fair.

Dustbin:-

Big size PVC make with cover.

Branding at Venue Premises [inside & outside]:-

Standees [8’ x 2.5’]

Flexes [8’ x 2.5’] with wooden framing for outside the book fair ground.

Directional signage.

Colourful Flags

Look and feel on and around the book fair ground.

City Branding

Branding with printed flex with iron frame of 8ftx6ft size as per approved design including setup, transportation and dismantling

Walkway Pillar to be made with flex and iron frame of 3ftx8ft. as per approved design including setup, transportation and dismantling

Directional signage made with flex and iron frame of 2 ft x 1.5 ft. as per approved design including setup, transportation and dismantling.

Video Photography

Videography of entire programme of 7 days with state of the art equipments including online editing setup. Entire videograph to be provided in DVD format with proper editing as per requirement.

Still Photography

Still Photography of entire programme of 7 days with state of the art equipments. Minimum 300 Still Photographs to be provided in Soft & Hard Copy with Photo Album as per requirement.

Manpower for Miscellaneous Service and Security Arrangement

Thaali Girls with proper dress code for stage and theme pavilion management for all 7 days.

Boys as Promoters for stage, theme pavilion management and stall management for all 7 days.

Security Guard for shifting duty for all 7 days.

Cleaner cum sweeper for all 7 days.

Supervisor for all 7 days

Carpeting and Gardening

Carpeting of ground with synthetic carpert (min. 5000 sq. ft.) with Green coloured fresh carpet.

Gardening with original flower tub of seasonal flower plants for beatification of the fair ground for 7 days with proper maintenance.

REFRESHMENT [Tiffin & Snacks]

Opening Day on 06/03/2023 Tiffin for Guest & VIP

Opening Day on 06/03/2023 Tiffin for Officials, Volunteers, Police, Medical Team, Press, Fire Brigade, Participants of Cultural Program & others.

Daily Tiffin 07/03/2023 to 12/03/2323 for VIP & GUEST

Daily Tiffin 07/03/2023 to 12/03/2323 for Officials, Volunteers, Police, Medical Team, Press, Fire Brigade & Participants of Cultural Program.

Closing Day On 12/03/2023 Tiffin for Book Fair Participants.

BANERJEE ENTERPRISE