Tender for the work of rearrangement including dismentaling , shifting and erection of existing & new Indoor equipments from existing control room to newly constructed Control room at 66KV Bodeli S/S under under Bodeli AM Division under Jambuva Circle under R & M Plan 26-27

NAME OF WORK: Work of rearrangement including dismentaling , shifting and erection of existing &

new Indoor equipments from existing control room to newly constructed Control room at 66KV Bodeli S/S

under under Bodeli AM Division under Jambuva Circle under R & M Plan 26-27

Sr. No. Particulars

1 Technical Bid

2 Tender Notice

3 INSTRUCTIONS TO THE BIDDERS

4 Technical Qualification requirement

5 GCC- GENERAL TERMS AND CONDITIONS OF CONTRACT

6 ECC-ERECTION CONDITIONS OF CONTRACT

7 SCC- SPECIAL CONDITIONS OF CONTRACT

8 Technical Specification

9 General Technical Condition

10 SPECIAL TECHNICAL CONDITION

11 General Commercial Conditions

12 Contract Agreements and Bonds

Seal & Signature of Bidder

TENDER NOTICE No – JTC/ 26-27 / n-78

Superintending Engineer, Transmission Circle GETCO Jambuva ( Address of the office - Gujarat Energy Transmission

Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist:

Vadodara.-390 014 ) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers &

Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as specified in

tender document) along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender Fee & EMD

shall be unloaded through on line only ( which is mandatory) on (n) procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents, Demand

Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for

technical scrutiny and their technical bids will not be opened

Sr. Description

1 Tender No.: JTC/ 26 -27 / n-

2 Purchase/Work of Tender for the work of rearrangement including

dismentaling , shifting and erection of existing & new

Indoor equipments from existing control room to newly

constructed Control room at 66KV Bodeli S/S under

under Bodeli AM Division under Jambuva Circle under

R & M Plan 26-27

3 Tender Fee (non-refundable) Rs.1,180.00 (Rs.1000.00 + GST applicable Rs.180.00 )

4 Estimated cost inclusive GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) tender/ offer submission last 24.07.2026

date up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 Hours. 24.07.2026

8 Tentative Date of on – line opening of Price bid, (if Shall be intimated separately.

possible), at 11.00 Hours

9 Prices Firm/Percentage basis

10 Validity of offer 180 days

11 Time limit 03 months

12 Appropriate / Registration Class Registered contractor of GETCO

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT

for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No

any physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date

and time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay

order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be

submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by the

bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead

of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate

Seal & Signature of Bidder

place in respect of each line appearing in Technical bid (In the absence of required details in uploaded tender

documents, technical bid , the purchaser has every right to evaluate the bids accordingly and bidder cannot

raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the required

details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) :

1)The EMD and Tender fee plus GST as applicable shall be paid through RTGS/NEFT only.Bidder shall have to

upload scan copy of payment made (transaction slip of payment made) with the Tender documents online on n-

procure portal. Note: Please Mention Tender number during Online Transaction of Tender fee and EMD.

2) Bidder has to provide following detail on the same date when payment of tender fee and EMD is made

at below mentioned e-mail ids :

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted.

Also,Tender fee and EMD received after due date and time as specified in the tender will not be

accepted/opened irrespective of delay due to any reasons and the Corporation shall not assume any

responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension

of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office: (n) Procure Cell, (n)

code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054

26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder

Seal & Signature of Bidder

(A) INSTRUCTIONS TO THE BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/ ‘OWNER’ intends

to receive bids Tender for the work of rearrangement including dismentaling , shifting and erection of

existing & new Indoor equipments from existing control room to newly constructed Control room at

66KV Bodeli S/S under under Bodeli AM Division under Jambuva Circle under R & M Plan 26-27 as

detailed in the accompanying specifications in accordance with Terms and Conditions herein. The bids shall

be prepared and furnished as per these Instructions.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for these

costs irrespective of the course and conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein, which

may in any manner, affect the scope & content of work and the costs thereof. Submission of a Bid not

substantially responsive to the Bid Document in all respects and/or failure to furnish all information required

by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in

doubt as to the true meaning of any part, he shall make a request, in writing not later than the date of pre

Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations and clarifications

as deemed fit in writing as a response to this request. On receipt of such interpretations/clarifications, the

Bidder may submit his Bid within the date and time stipulated in the Bid invitation, All such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents and shall

invariably accompany the Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document

with amendment(s).

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the

Bidding Document at the address contained in the letter of request for issue of Bidding document from the

Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in time or

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in

preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by

the Bidder and the Owner, shall be written in the English language, provided that any printed literature

furnished by the Bidder may be written in another language so long as accompanied by an English

translation of its pertinent passages. Failure to comply with this may disqualify a bid. For purposes of

interpretation of the bid, the English translation shall govern.

Seal & Signature of Bidder

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have

any effect on the execution of the Contract covered under these documents and specifications. The Owner

shall not entertain any request for clarifications from the bidders, regarding such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time schedule of

the Contract nor any financial adjustments arising thereof shall be permitted by the Owner, which are based

on the lack of such clear information or its effect on the cost of the works to the Bidder.

9.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of

services, quantity and price.

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified

in tender document) documents along with scanned copy of original document for Tender Fee & EMD shall

be uploaded through on line only (which is mandatory) on (n) procure Portal to establish that the Bidder

meets the Qualification Requirements as detailed in ANNEXURE -I. No physical documents to be

submitted by the bidder.

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed

and signed by the Company Authorized Signatory wherever specified and scanned copies of original

(Notarized / self-attested copies of original – as specified in tender document) documents along with scanned

copy of original document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on before due

date and time of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s

cheque or Pay order will not be accepted and no any further communication in the matter will be

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the

required details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain

legible & should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and

signed by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

10.0 Bid Price:

10.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules, enclosed in bid proposal sheets for erection, testing and commissioning, and other services it

proposes to furnish under the contract. The % age above/below indicated shall be inclusive of all taxes

and duties applicable inclusive of GST applicable on required inputs and services.

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall

not be subject to variation on any account save for change in quantity. A bid submitted with an adjustable

price quotation shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

12.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services within the original contractual delivery period. The amount and% of GST and

Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under

GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

12.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that

you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any

such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST

and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making

any specific Claim, for the same, either from the Department or from you.

Seal & Signature of Bidder

12.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess

is not mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should

be clearly indicated in the price bid. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

12.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final

and any additional GST will have to be borne by the tenderer. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

12.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later

on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as

charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall have to be passed on

to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

12.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

12.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

12.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time.

12.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of

the transaction between the owner and the contractor under this contract, if any, shall be

included in the bid price. These shall also be indicated separately wherever applicable

as mentioned in the Tender.

12.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if any ,the

owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment of

such taxes as attracted under the provisions of the law.

12.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of

items of supply included in the works contract) as may be mandatory in terms of the law. The owner shall

not bear any liability in this regard but shall issue necessary certificate in respect of such deduction made.

12.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from

the next day of the date submission of the bid and if the contractor is required to pay additional tax or duty,

then the owner shall reimburse the contractor the additional tax or duty so paid by the contractor against

submission by the contractor of documentary evidence to the satisfaction of the owner. This provision will

not be applicable to transaction between the contractor and his sub-contractors and will be applicable only

to the direct transaction between the contractors and owner. Besides the said statutory variation, no other

statutory variation shall be payable by the owner.

12.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per

Clause No. 12.10 para.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by any

order, regulation or bye-law having the force of law the amount of such increase or reduction shall be added

to or deducted from the “Contract Price” as the case may be for direct transactions between contactor &

owner, and not for bought out items. It is the Bidders responsibility to furnish details of taxes, duties, levies

etc. applicable as on the date of submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new

tax or duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner

in this regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

Seal & Signature of Bidder

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award discussions

with successful bidder.

13.5 The successful bidder will be required to prepare detailed Bar chart and finalize the same with the owner as

per the requirement of Clause no 27.0 of GCC

14.0 Contract Quality assurance:

14.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

14.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution

of the Contract will be mutually discussed and agreed and such agreed Program shall form a part of the

14.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied

wherever specifically indicated in the tender document shall supply only from those vendors. Such details

shall be accompanied by their list of previous supplies made performance reports etc. However, in case of

orders are placed, specific approval shall be obtained from the owner for the vendor-supplied materials. The

quality assurance program shall be furnished for each material separately for approval.

15.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s

attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the

insurance liabilities under the Contract.

16.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools &

tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and

commissioning including performance and guarantee tests of the equipment. If any such equipment is listed

anywhere else in the proposal and not specially mentioned in the above schedule, it shall be deemed to

have been included in the Bidder’s proposed scope of supply.

17.0 Brand Names:

17.1 The specific reference in these specifications and documents to any material/equipment by brand name

makes or catalogue number shall be construed as establishing standards of quality and performance and

not as limiting competition. However, Bidders may offer other similar material/equipment provided they meet

the specified standard, design and performance requirements. The Bidder shall furnish adequate technical

information about such alternative material equipment to enable the Owner to determine its acceptability.

The Owner shall be the sole judge on the acceptability or otherwise of such alternatively material/equipment.

17.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand name

of catalogue numbers designed by the Owner in its Technical Specifications are intended to be descriptive

only and not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue

numbers in its bid, provided that it demonstrates to the Owner’s satisfaction that the substitutions are

substantially equivalent or superior to those designed in the Technical Specification.

18.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost

to be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of

payment made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can

be generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

Seal & Signature of Bidder

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

18.3 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant

the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to

the Owner without any condition whatsoever.

18.4 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No

exemptions are made in the furnishing of the security.

18.5 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months

from the date of submission of tender whichever is later.

18.6 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

18.7 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within

thirty days of letter of award of contract)

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the

Bidder or a person or persons duly authorized by the Bidder to sign the Contract. The letter of

authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the bid,

except for un-amended printed literature, shall be initiated by the person or persons signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be sealed

and signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized

/ self-attested copies of original – as specified in tender document) documents along with scanned copy of

original document shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No physical

documents to be submitted by the bidder

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by

the Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or

persons signing the bid.

19.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment

made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

Seal & Signature of Bidder

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid

and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing

should also be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership

name, followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized

representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of

such Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’

or other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a principal

and agent have bid under different names without disclosing their connection then such bids will be liable

for rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Submission of bids:

21.1 Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment

made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Price Bid : Technical & Price bid shall be submitted ‘online’ only through n-code.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for tender

fee and EMD shall be uploaded ( scanned copies of original document ) through on line only (which is

mandatory) on (n) procure Portal by the bidder.

21.3 Address of the Owner is as under:

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

22.0 Deadline for submission of bids:

22.1 The Bidders have to submit the bid documents with detail of payment of tender / Fee /EMD paid though

NEFT / RTGS by online mode only as per schedule closing date of submission of online bid.

22.2 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the

deadline will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by

the Owner, will be rejected and not considered for evaluation.

24. Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the modification

is for the Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of

the period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this

interval may result in the Bidder’s forfeiture of its bid security.

25.0 Information required with the proposal:

25.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item

of equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive

materials indicating general dimensions, materials from which the parts are manufactured, principles of

operation, the extent of pre-assembly involved, major construction equipment proposed to be deployed,

method of erection and the proposed erection organizational structure.

Seal & Signature of Bidder

25.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings, catalogues,

etc. in five copies.

25.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed may be

treated as incomplete and hence rejected. Such descriptive materials and drawings submitted by the Bidder

will be retained by the Owner. Any major departure from these drawings and descriptive material submitted

will not be permitted during the execution of the Contract without specific written permission of the Owner.

25.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the equipment

or any other matter will not be considered.

25.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

25.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and materials

which will be required for the purpose of erection of equipment and materials supplied under the Contract.

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will

govern, unless otherwise brought out clearly in the technical commercial deviation schedule.

26.0 BID OPENING AND EVALUATION

Opening of bids by owner:

26.1 The Owner will open the technical bids online on Date of opening online technical bid.

26.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

26.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

27.0 Purpose of evaluation of bids:

27.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications and

documents. All technically responsive bids shall then be examined to determine the LOWEST EVALUATED

COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

27 ( A) Policy for bids under consideration:

27.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such

time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under

consideration, Bidders and/or their representatives and other interested parties are advised to refrain from

contacting by any means, the owner and/or his employee’s representatives on the matters related to Bids

under consideration.

27.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder

for a clarification of its bid. The request for clarification and the response shall be in writing and no change

in the price or substance of the bid shall be sought, offered or permitted.

28.0 Preliminary Examination:

28.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors

have been made, whether required sureties have been furnished, whether the documents have been

properly signed, and whether the bids are generally in order.

28.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit

price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy

between the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will

be corrected accordingly. If there is a discrepancy between words and figures, the amount advantageous to

the Owner will prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be

rejected and the amount of Bid Security will be forfeited. The Bidder should ensure that the prices furnished

furnished in the specified prices schedules to be identified in Bid Form for this purpose, the Owner shall be

entitled to consider the highest price for the purpose of evaluation and for the purpose of award of Contract

use the lowest of the prices in these schedules.

28.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the

Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which conforms to

all the terms and conditions of the Bidding Document without material deviations. A material deviation is one

which affects in any way the prices, quality, quantity or delivery period of the equipment, completion of works

or which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required

in these specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based

on the contents of the bid itself without recourse to extrinsic evidence.

28.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently

be made responsive by the Bidder by correction of non-conformity.

Seal & Signature of Bidder

28.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any

29.0 Evaluation of Price Bids:

29.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

30.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be

derived as under:

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian Rupees per

unit of parameter differential or deficiency in the equipment and services offered as stipulated in these

specifications: n1, n2…nn are the respective parameter differential or deficiency in the corresponding units

to be determined from the Bidder’s proposal. The above factors and corresponding units of parameter

differential are derived from the Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and

from the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the

Owner will use parameters consistent with those specified in the specifications and documents and or other

information as necessary and available to the Owner.

30.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered as

quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other components if

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated

bid and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

31.0 AWARD OF CONTRACT

31.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that the

Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge

in this regard.

32.0 MATCHING OF END COST:

32.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the

quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection

schedule shall be reduced proportionately by difference in percentage). The confirmation for matching end

cost shall be given within 7 (seven) days from the letter from GETCO.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the

terms and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all

bids at time prior to award of contract, any without thereby incurring any liability to the affected Bidder or

Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

Seal & Signature of Bidder

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify

the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by

registered letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 36.0, the

Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will

send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and

return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed

within 30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be required

to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled,

Commercial Bank in the form to be furnished. The guarantee amount shall be equal to ten percent (10%) of

the Contract price and it shall guarantee the faithful performance of the Contract in accordance with the

terms and conditions specified in these documents and specifications. the guarantee shall be valid up to

days after the end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished

and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon written

notice from the Owner fully remedy free of expenses to the Owner such defects as developed under the

normal use of the said equipment within the period of guarantee specified in the relevant clause of the

General Terms and Conditions in the Part-I / Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract. However,

it is not to be construed as limiting the damages under clause entitled “Equipment Performance Guarantee”

in Technical Specifications, Part-II and damages stipulated in other clauses in the Bid documents.

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless

otherwise specified in Special Conditions of Contract.

37.0 Scope of the proposal

37.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all

the equipment erection and other installation services specified under the accompanying Technical

Specifications. It will include among others as specified therein the following: -

a) Receipt of equipments and material from GETCO’s store, transportation, storage, preservation and

conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

37.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and

therefore, the Bidders are advised that while making Bid Proposals and quoting prices these conditions may

appropriately be taken into consideration. Bidders are required to furnish a certificate in this regard as per

the format provided in Special Conditions of Contract in a separate sealed envelope containing Bid

security, which shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall

be rejected by the Owner and shall not be opened.

37.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

37.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets

and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal

37.5 The scope of work is Tender for the work of rearrangement including dismentaling , shifting and

erection of existing & new Indoor equipments from existing control room to newly constructed

Control room at 66KV Bodeli S/S under under Bodeli AM Division under Jambuva Circle under R &

M Plan 26-27 as per standard specification and standard practice of GETCO and as per EIC.

Seal & Signature of Bidder

Technical Qualification requirement

The bidder should satisfy following minimum technical requirements….

Sr. Qualifying Requirements

1. Registration :The bidder shall be registered contractor of GETCO

2. Technical Criteria:

1. Bidder shall have executed minimum 01 No. of 66/11KV substation with State or Central

Transmission Utility or major inductries OR 03 nos. of 66KV bays i.e. Transformer / Feeder

bays at same or different locations.Substations include minimum two nos. of feeder bays,

one no. of Transformer bay.

2. Bidders shall have valid Electrical Contract License and approved vendor of GETCO/STU/CTU,

registered under GST Act and Should have CPF/PF Registration Certificate.

3. Financial Criteria:

1) The bidder shall submit the Bank solvency of the amount which is 20% of the total estimated cost of

4. Additional Documents:

1. Payment of Tender fee and EMD.

2. GST registration certificate. (Certificate of Provisional GST registration shall not be accepted).

3. Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if

4. Copy of power of attorney as the case may be.

5. PF registration

6. The Bidder should have to submit copy of PAN card.

7. Income Tax returns along with profit Loss and Balance sheet of Last three financial years.

1. Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender

specification) to be submitted on line only (which is mandatory) on (n) procure Portal.No physical

documents to be submitted by the bidder except documents of Tender fee, EMD (in case of payment

through Demand draft/Banker’s cheque).

2. Above technical criteria is for technical scrutiny after opening the technical bid. However, the GETCO

reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all

the services specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data Sheets

and specified elsewhere.

3. The scope of work is “Work of rearrangement including dismentaling , shifting and erection of existing

& new Indoor equipments from existing control room to newly constructed Control room at 66KV

Bodeli S/S under under Bodeli AM Division under Jambuva Circle under R & M Plan 26-27” as per

standard specification and standard practice of GETCO and as per EIC.

4. The above work shall be done as per GETCO’s approved drawing/layout.

5. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also be

maintained as per GETCO’s norms and instruction of EIC. If required field quality plan shall be available at

6. During the work of Line/SS, safety check list shall be followed. Necessary check list will be available at our

7. Successful bidder has to appoint site Engineer to maintained site register & FQP as per ISO.

8. All work should be done accordingly to ISO & FQP and all require documents including Filled FQP, testing

results etc. should be submitted while handing over the completed work.

9. The quantity mentioned in price bid is tentative and may vary in actual work order.

10. As per SE(AM) Jambuva instruction work may carried out any of the Substation under Jambuva TR Circle.

Successful tenderer shall have make arrangement accordingly

Seal & Signature of Bidder

Tentative list of Work Execution

(May be changed as per requirement during execution of work)

Sr. Division Name of SS Remark

1 Bodeli 66KV Bodeli S/S Work of rearrangement including

dismentaling , shifting and erection of

existing & new Indoor equipments from

existing control room to newly constructed

Control room at 66KV Bodeli S/S under

under Bodeli AM Division under Jambuva

Circle under R & M Plan 26-27

GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 ‘‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group

companies. i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal

representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to

whom any part of the Contract has been sublet by the Contractor with the consent in writing of the Engineer

and will include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for

the purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be issued to

the Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the Specifications

and complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such

other schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be

allocated or used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions

and/or deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for

the entire scope of the works.

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect

the equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the

Owner notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective

sub division deputy engineer.

Seal & Signature of Bidder

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal

as the case may be.

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases

of like importance are used the approval, judgment, direction etc. is understood to be a function of the

Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor

before the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and Guarantee

Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or

replacement of any defective part of the works performed under the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot

be detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.24 ‘Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress of the

b) Engineering data and drawings submitted by the Contractor during the progress of the work provided

such drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in the

Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General

Clauses Act (1897) including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation

to the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary

1.31 Works contract means a contract for composit supply & covered under the definition of works contract as

defined under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable

under the UTGST act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts

of the Contract.

Seal & Signature of Bidder

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the

authoritative regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest

issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences,

operating and maintenance instructions, drawings or any other writing shall be written in English language.

The Metric System of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General

Terms and Conditions of Contract and all other documents included under Volume- I and the Special

Conditions of Contract.

b) Specifications of the erection of the equipments and other technical services to be provided under the

Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications

thereto between the Contractor and the Owner prior to the Award of Contract except to the extent of

d) All the materials, literature, data and information of any sort given by the Contractor along with his bid,

subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the

Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the

Owner in connection therewith, to any person other than a person employed by the Contractor in the

performance of the Contract. Disclosure to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions,

quantity, quality or other information, concerning the works unless prior written permission has been obtained

from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the

property of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be

treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling

at site, installation, testing and commissioning including performance testing in respect of all the equipment

material equipment/materials given by the owner after observing standard store procedures for transport

from owner’s stores, insurance, unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing,

then the Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to

execute an Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR) GETCO Jambuva

Seal & Signature of Bidder

for keeping the equipment in safe custody and to utilize the same exclusively for the purpose of the said

Contract. Samples of Performa for the Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have

exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement

to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter

of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall

provide for signing of the Contract, Performance Guarantee, appropriate power of attorney and other

requisite materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee

submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and descriptive

materials submitted with the bid, to form a part of the Contract immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies

of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect

thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such

provisions, rights or options or in any way to affect the validity of the Contract. The exercise by either party

of any of its rights herein shall not preclude or prejudice either party from exercising the same or any other

right it may have under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed

to have been completed on the expiry of the guarantee period as provided for under the clause entitled

‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or

with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of

the Contract. The Contractor shall so organize his resources and perform his work as to complete it not later

than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number

of activities covering various key phases of the work such as field erection activities within five (5) days of

the date of Notification of Award. This network shall also indicate the interface facilities to be provided by the

Owner and the dates by which such facilities are needed. The Contractor shall discuss the network so

submitted with the Owner and the agreed network shall form part of the Contract documents. During the

performance of the Contract, if in the opinion of the Engineer, proper progress is not maintained, suitable

changes shall be made in the Contractor’s operations to ensure proper progress without any cost implication

to the Owner. The interface facilities to be provided by the Owner in accordance with the agreed network

shall also be reviewed while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor as

directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a detailed

program in line with the agreed Contract network. Such program shall be reviewed, updated and submitted

to the Engineer every month thereafter.

12.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and furnished

to the Owner on such media as may be desired by the Owner.

Seal & Signature of Bidder

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by

the respective construction sub division unless otherwise provided in the notification of award.

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The details

of such penalty are brought out in the accompanying Special Conditions of Contract (SCC).

14.2 Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated

delivery period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable

taxes (if any) per week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes

(if any), detailed in the Special Conditions of Contract (SCC).

14.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled

to deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised

under this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO,

GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of

Penalty of delay against any Bank Guarantee furnished by the Contractor under this contract or any other

contract with GUVNL and/or its subsidiary companies.

14.4 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or

any other amount payable under any other contract with the GETCO.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or

damages, repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer

without advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the

event such action is taken by the Engineer, the Contractor will be notified promptly and he shall assist

wherever possible in making necessary corrections. This shall not relieve the Contractor of his liabilities

under the terms and conditions of the Contract.

15.3 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision

of this clause shall apply to portion of the works so rectified or corrected until the expiry of twelve(12) months

from the date of such rectification or correction. If any defects are not rectified within a reasonable time, the

Engineer may proceed to do the work at the Contractor’s risk and cost but without prejudice to any other

rights which the Owner may have against the Contractor in respect of such defects.

15.4 The rectification or correction of the work will be carried out free of cost by the Contractor. If any rectification

or correction is carried out on his behalf at the site, the Contractor shall bear the cost of such rectification or

15.5 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under

15.6 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent

defects, the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.5 above, shall remain till the

end of 6 months from the date of completion of guarantee period.

15.7 It is the responsibility of the contractor to handover the complete work free of all defects. If within a period of

one year from the date of handing over the work it is noticed that any defects occurs due to bad

workmanship, it is the duty of the contractor to rectify / replace the same at his own cost. If within seven

days from the date of receipt of such notice, the contractor does not take up the work, same will be carried

out at his risk and cost.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for

payment of all Indian duties including GST, levies and taxes lawfully assessed against the Contractor for

his personal income & property only.

17.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things

under the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the

Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on

lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

indemnify and keep the Owner, and the Engineer and/or his representative, harmless from all losses,

damages, expenses or decrees arising of such action.

18.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from

all his liabilities under the Contract. Such final payment shall be made only at the end of the

Seal & Signature of Bidder

Guarantee/Warranty period or after finalization of material account and final bill and till such time as the

Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments made under

the Contract shall be treated as on-account payments.

19.0 ENGINEER’S DECISION

19.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding

of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

19.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning

and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of

the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s

decision and the decision shall become final and binding.

19.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the

right to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of

the works and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except

as directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions

hereinafter contained, from time to time during the execution of the Contract, by notice in writing to instruct

the Contractor to make such variation without prejudice to the Contract. The Contractor shall carry out such

variation and be bound by the same conditions as far as applicable as though the said variations occurred

in the Contract Documents. If any suggested variations would, in the opinion of the Contractor, if carried

out, prevent him from fulfilling any of his obligations or guarantees under the Contract, he shall notify the

Engineer thereof in writing and the Engineer shall decide forthwith whether or not, the same shall be carried

out and if the Engineer confirms his instructions, the Contractor’s obligations and guarantees shall be

modified to such an extent as may be mutually agreed. Any agreed difference in cost occasioned by any

such variation shall be added to or deducted from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials are

already prepared or any design, drawings or pattern made or work done as per the contract requires to be

altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of

carrying out the alterations or additional or substituted work which either then or later on, will in the opinion

of the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case

later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions,

advise the Engineer to that effect. But the Engineer shall not become liable for payment of any charges in

respect of any such variations, unless the instructions for the performance of the same shall be confirmed

in writing by the Engineer.

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to

the extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision

of the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of

items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this

Volume-I. The Contractor shall carry out such variations and be bound by the same conditions as though

the said variations occurred in the Contract Documents. However, the Contract Price shall be adjusted at

the rates and the prices provided for the original quantities in the Contract.

21.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his authorized

supervisor and by labours employed by him.

22.0 CHANGE OF QUANTITY

22.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the total variations in all

such items under the Contract shall be limited to a percentage of the Contract price as specified in

the Special Conditions of Contract.

22.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

Seal & Signature of Bidder

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual agreement.

23.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and

freely exchange with them such technical information as is necessary to obtain the most efficient and

economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided with

three copies of all correspondence addressed by the Contractor to other Contractors and Consulting

Engineers of the Owner in respect of such exchange of technical information, wherever needed.

24.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any

order by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole

or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken

by the Engineer shall operate as a waiver of any provision of the Contract, or of any power herein reserved

to the Owner or any right to damages herein provided nor shall any waiver of any breach in the Contract be

held to be a waiver of any other or subsequent breach.

25.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension

of time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner

against the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or

be interpreted as approval of the Works done or of the equipment furnished and no certificate shall create

liability for the Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of damages whether

due, ascertained, or certified or not or any sum against the payment of which he is bound to indemnify the

Owner, nor shall any such certificate nor the acceptance by him of any sum paid on account or otherwise

affect or prejudice the rights of the Owner against the Contractor.

26.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost

submit periodic progress reports as may be reasonably required by the Engineer with such materials as,

charts, net-works, photographs, test certificates, etc. Such progress reports shall be in the form and size as

may be required by the Engineer.

27.0 BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and

completion dates of each activity. This is mandatory condition the tenders without which shall be liable to

28.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall issue to

the Contractor a completion Certificate as a proof of the final acceptance of the erected line. Such certificate

shall not unreasonably be withheld nor will the Engineer delay the issuance thereof on account of minor

omissions or defects which do not affect the commercial operation and/or cause any serious risk to the

erected line. Such certificate shall not relieve the Contractor of any of his obligations which otherwise survive,

by the terms and conditions of the Contract after issue of such certificate.

C. CONTRACT SECURITY AND PAYMENTS

29.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the Contract in

the prescribed form within fifteen (15) days of “Notice of Award of Contract”. The performance guarantee(s)

shall be as per terms prescribed.

30.1 The payment to the Contractor for the performance of the works under the Contract will be made by the

Owner as per the guidelines and conditions specified herein. All payments made during the Contract shall

be on account payments only. The final payment will be made on completion of all Works and on fulfillment

by the Contractor of all his liabilities under the Contract.

30.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions

specified thereof.

Seal & Signature of Bidder

31.0 Payment Schedule:

31.1 Application for Payment

31.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa

for application for payment will be as prescribed.

31.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment

shipped/brought on to the site pursuant to the Contract up to the date mentioned in the application and for

the period covered since the last preceding certificate, if any.

31.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any interim

payment certificate in respect of the works that, according to the decision of the Engineer, does not comply

with the Contract.

31.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

31.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after

signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer,

one for the quantum of work completed and the other for the successful completion of quality check points

involved in the quantum of work billed.

32.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the Contractor

is liable, or any other retention award will be claimed by the Owner. All such claims shall be billed by the

Owner to the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate

and certified vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims

shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid

by the Contractor within the said period, the Owner may then deduct the amount, from any monies due or

becoming due by him to the Contractor under the Contract or may be recovered by sections of Law or

D. RISK DISTRIBUTION

33.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works

and obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed

herein. The form and the limit of such insurance as defined herein together with the under-writer in each

case shall be acceptable to the Owner. However, irrespective of such acceptance, the responsibility to

maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and

obligations. The insurance covers to be taken by the Contractor shall be in the joint name of the Owner and

the Contractor. The Contractor shall, however, be authorized to deal directly with Insurance Company or

Companies and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

33.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities to be

performed till the successful completion of commissioning of the line shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the damages or loss by way

of repairs and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The Contractor shall

provide the Owner with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the Owner immediately after such insurance

coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in advance regarding

the expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as

may be necessary well in time.

33.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft,

pilferage, riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds,

etc. The scope of such insurance shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs till the equipment is delivered

Seal & Signature of Bidder

at Site. The insurance policies to be taken should be on replacement value basis and/or incorporating

escalation clause. Notwithstanding the extent of insurance cover and the amount of claim available from

the underwriters, the Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

33.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and

will be included in Contract Price, However, the Owner may from time to time, during the pendency of the

Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties

to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced

premium amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason of financing arrangement of the project.

33.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

33.6 Special Conditions of Contract details out the various insurance liabilities.

34.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

35.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

35.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works,

to the extent such omission on the part of the Owner has caused delay in the Contractor’s performance of

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such

delays have resulted in any increase in cost. The Owner shall examine the justification for such a request

for claim and if satisfied, the extent of compensation shall be mutually agreed depending upon the

circumstances at the time of such an occurrence.

36.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any other

reason shall be to the account of the Contractor.

37.0 FORCE MAJEURE

37.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as

the case may be, which they could not foresee or with a reasonable amount of diligence could not have

foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in

writing of such causes.

37.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though

such cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

38.0 SUSPENSION OF WORK

38.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will

be issued by the Engineer to the Contractor in writing. The time for completion of the works will be extended

for a period equal to duration of the suspension.

38.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works

will be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The

Owner shall not be responsible for any liabilities if suspension or delay is due to some default on the part of

the Contractor or his Sub-Contractor.

39.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole

or in port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner

Seal & Signature of Bidder

shall be entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if

any, furnished as the case may be. The Owner shall also have a lien over the same pending finalization or

adjudication of any such claim. In the event Of the security is insufficient to cover the claimed amount or

amounts, the Owner shall be entitled to withhold and have lien to retain to the extent of the such claimed

amount or amounts referred to above, from any sum or sums found payable or which at any time thereafter

may become payable to the Contractor under the same contract or any other contract with the Owner or

GUVNL or its subsidiary companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract

may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a

sum of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL

or any of its subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract

is either mutually settled or determined by the arbitrator or competent court, as the case may be, and the

Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground

in respect of any sum of money withheld or retained under this clause and as may be duly notified to the

40.0 CONTRACTOR`S DEFAULT

40.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or

neglect to comply with any reasonable order given to him, in writing by the Engineer in connection with the

works or shall contravene the provisions of the Contract, the Owner may give notice in writing to the

Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail to

comply with the notice within thirty (30) days from the date of serving the notice, then and in such case the

Owner shall be at liberty to employ other workmen and forthwith execute such part of the works as the

Contractor may have neglected to do or if the Owner shall think fit, without prejudice to any other right he

may have under the Contract to take the work wholly or in part out of the Contractor’s hands and re-contract

with any other person or persons to complete the works or any part thereof and in that event the Owner shall

have free use of all Contractor’s equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof and to the exclusion of

any right of the Contractor over the same, and If the sum that the contractor is entitled to be paid plus the

costs incurred by the Owner in completing the works, exceeds the Contract Price or the entire works if entire

works have been completed or the price for part of the work if part of the works have been completed, the

Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the

Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the

Contractor. For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such

payment, Owner shall encash the Bank Guarantees of Contactor available with Owner/s and retain such

other payment due to the Contractor under the Contract in question or any other Contract that the Owner/s

may have with the Contractor. Such payment of excess amount shall be independent of the liquidated

damages for delay which the Contractor shall have to pay if the completion of works is delayed.

40.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

40.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including

guarantee period.

41.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

41.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen

(15) days notice in writing to the Contractor of his decision to do so.

41.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified

in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they

are related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist Owner in maintenance, protection, and

disposition of the works acquired under the Contract by the Owner.

Seal & Signature of Bidder

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

41.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the

legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the case

of partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner

shall be entitled to cancel the Contract as to its incomplete part without being in any way liable to payment

of any compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s

firm on account of the cancellation of the Contract. The decision of the Owner that the legal representatives

of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation the Owner shall not hold

the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

42.0 FRUSTRATION OF CONTRACT

42.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the

Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the

Contract, subject to provisions contained in sub-clause 42.3 below.

42.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of

willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties hereto

shall be relieved from carrying out further obligations under the Contract treating it as frustration of the

42.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit basis which shall be determined by mutual agreement between the parties.

43.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in

relation to the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to

any criminal liability which it may incur, subject the Contractor to the cancellation of this and all other

Contracts and also to payment of any loss or damage to the Owner resulting from any cancellation. The

Owner shall then be entitled to deduct the amount so payable from any monies otherwise due to Contractor

under the Contract.

E. RESOLUTION OF DISPUTES

44.0 SETTLEMENT OF DISPUTES

44.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible,

be settled amicably between the parties.

44.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor,

arising out of the Contract for the performance of the Works whether during the progress of the Works or

after its completion or whether before or after the termination, abandonment or breach of the Contract, it

shall, in the first place, be referred to and settled by the Engineer, who, within a period of thirty (30) days

after being requested by either party to do so, shall give written notice of his decision to the Owner and the

44.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding

upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor

who shall proceed with the Works with all due diligence, whether he or the Owner requires arbitration as

hereinafter provided or not.

44.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

44.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such

Seal & Signature of Bidder

decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case

may be, either party may require that the matters in dispute be referred to arbitration as hereinafter provided.

45.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract

with reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred

as "the Dispute") shall, upon the written request of either Party be referred to the authorized representatives

of the Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in

sub clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining

to works contracts alone or works and procurement both, the same shall be referred to arbitration under the

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

46.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The

Contractor shall also prepare and submit a detailed account of Owner Issue materials received and utilized

by him for reconciliation purpose in a format to be discussed & finalized with the Owner before the award of

47.0 TAKING DELIVERY AND INSURANCE

47.1 The contractor has to take delivery from construction store of Tower material, H-frame structure material,

conductor & line material keeps S/S materials in safe custody and transport to the respective sites and will

be fully responsible for any damage to or loss of all materials at any stage during transportation or erection

or taking over of the line by GETCO.

47.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

47.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from theft, fire

pilferage and any other damages and loss. It shall be the responsibility of the contractor to arrange for

security till the works are finally taken over by the Corporation.

48.0 STORAGE-CUM-ERECTION INSURANCE:-

1 The contractor shall take suitable storage –cum-erection insurance cover at his cost to the extent of 100 % cost

of Line or S/S materials, which are required to complete the Line or S/S, Bidder shall have to take the

comprehensive Marine cum Erection (MCE) insurance policy against any loss, draft, damage, theft, pilferage,

fire etc. for the complete period of storage, erection and commissioning up to the time of taking over the line or

S/S by GETCO. However, if the work is not completed within the stipulated time limit as mentioned into

work order the MCE shall be extended by the contractor up to the work completion and taking over of

the line or S/S by GETCO. Moreover, the charge for extension of insurance shall be borne by contractor

if the delay is attributed to the contractor. The charge for extension of insurance shall be reimbursed

by GETCO to the contractor on production of proof for extension of MCE if the delay is attributed on the

The contractor shall deal directly and pursue the claim with the Insurance company and shall be responsible in

regard to maintenance of all insurance coverage as well as for settlement of claim. The proof of insurance policy

taken by the successful contractor shall be furnished submitted to engineer-in-charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further in absence

of the above insurance policy, R.A. bill payment will be withheld.

2.2 Bidder shall note that storage cum erection insurance is to be taken amounting Rs. 1.03 Crore at his own cost

to complete subjected work

2.3 In the event of any damage, theft, loss, pilferage, fire etc, Contractor will be responsible to lodge, pursue and

settle all the claims with the insurance company for all items, materials and the corporation shall be kept

informed about it. Contractor shall replace the lost/damaged materials/items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per agreed schedule. The loss,

if any, such replacement will have to be borne by the contractor and GETCO will not entertain any

Seal & Signature of Bidder

claim/representation in this regard. However it will be contractor’s responsibility to insure the entire project till

the line / sub-station or any other project / works is taken over by the GETCO.

2.4 During ARC duration, if any untoward incident took place and contractor claims the insurance then successful

bidder will be bound to take new insurance policy having same amount for the balance period i.e up to due date

49.0 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual

period or in case the work is found not in accordance with prescribed specification the GETCO shall

exercise its discretionary power either:

49.1 To recover, from the contractor as agreed, by way of penalty clause above applicable taxes (if any)

49.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk

of the contractor for such work executed or other similar description without canceling the contract in

respect of the works not yet due for completion or

50.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the event

of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the

GETCO may sustain on that account, but the contractor shall not be entitled to have any saving on such

purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any time

for rejection of the stores.

51.0 LABOUR LAWS:

51.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed

in the night shift between 07.00 p.m. and 06.00 a.m. next day.

51.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such license, the contract shall be liable

to be terminated without assigning any reason thereof.

51.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in

respect thereof. Some of the major liabilities under various labor and industrial laws which the Contractor

shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made

applicable from time to time by the Government of Gujarat / Government of India or other Statutory

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate

with the Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed

there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute

Act. Any payment to the Contractor’s employee arising out of any claim of disputes under the

Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under

the various labour laws, in force from time to time, from Statutory Authorities like State Government/

Government o India, which the Contractor shall have to comply with.

51.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident

Fund and Family Pension Scheme at the rate of 18% (or at the rate made applicable by the Government

from time to time of the wages. The Contractor’s contribution and his worker’s contribution towards Provident

Seal & Signature of Bidder

Fund and Family Pension Scheme shall be deposited by the Contractor with Regional Provident Fund

Commissioner, Ahmedabad.

51.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the

Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Ahmedabad.

51.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

51.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be

provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual

laborer which shall be duly verified, approved and certified by the authorized Officer of the GETCO.

51.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pungency of the contract.

51.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

51.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract documents. The GETCO

shall not be liable for intervention of authority Government for or in respect of performance of his obligation

under the contract documents. The GETCO shall not be liable for or in respect of or in consequence of any

accident or injury to any workman or other person in the employment of the Contractor or his Sub-Contractor

and the contractor shall indemnify and keep indemnified the GETCO against all claims, demands,

proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

51.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If

any of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen’s employer’s

liability insurance for the latter’s employees, such employees shall be covered under the Contractor’s

51.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the

minimum wages act. The wages of every Contract Labor employed by him under this contract shall also

be paid by him before the expiry of 7th day of the last day of the month in respect of the wages are payable

(i.e. wages of a month have to be paid by him in the first week of the next month). Any default will result in

cancellation of contract forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per

each day or as per the prevailing rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor

trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office outside the

factory work premises and the Contractor shall arrange to have his office outside the factory work premises

and the Contractor shall keep himself present throughout the working hours.

52.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Seal & Signature of Bidder

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications &

document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at

Site suitably designated for the purpose of overall responsibility and coordination of the works to be

performed at Site. Such person shall function from the Site office of the Contractor during the pendency of

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of

his field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act

(both of the Government of India) and the rules made there under in respect of any employee or workman

employed or engaged by him or his Sub-Contractor. He shall abide by labour laws and others as specified

in the special conditions of contract.

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-arranged

due to the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or

registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site for the

purpose of erection, testing and commissioning of the line to be erected under the Contract. The Owner shall

continue to hold the lien on all such material throughout the period of Contract. No material brought to the

Site shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written

approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract.

Any written order or instruction of the Engineer or his duly authorized representative shall be communicated

to the said authorized resident representative of the Contractor and the representative shall be available at

a stated address for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

5.3 In the execution of the works, no person other than the Contractor or his duly appointed representative,

Sub- Contractor and workmen, shall be allowed to do work on the Site,except by the special permission, in

writing of the Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner and

doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform

his work as to minimize, to the maximum extent possible, interference with the work of other Contractors

and their workmen. Any injury or damage that may be sustained by the employees of the other Contractors

and the Owner, due to the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees

and workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or

employee of the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct

himself or is incompetent or negligent or otherwise undesirable and then the Contractor shall remove such

a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

Seal & Signature of Bidder

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules

for carrying-out each part of the works. Any review of such plan or schedule or method of work by the

Engineer shall not relieve the Contractor of any of his responsibilities towards the field activities. Such

reviews shall also not be considered as an assumption of any risk or liability by the Engineer or the Owner

or any of his representatives and no claim of the Contractor will be entertained because of the failure or

inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be solely

responsible for the safety, adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety

of all persons employed by him or his Sub–Contractor and all the properties under his custody during the

performance of the work. This requirement shall apply continuously till the completion of the Contract and

shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs

of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule for

the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged works

to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience

of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and

other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under

any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation

Abolition Act or any other law due to act of omission of the Contractor, the Owner may make such payment

and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space : Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site,

land for construction of Contractor’s field office, workshop, stores,etc. required for execution of the Contract. Any

such temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless

the Contractor has handed over the vacant possession of land allotted to him for the above purpose, the

payment of his final bill shall not be made.

13.2 Electricity:

The concerned Executive Engineer shall apply for temporary connection at site.Sub-division paying required

service charges & deposit.Such temporary connections to be released on the name of Contractor on

recommendation of the concerned Executive Engineer. The power so consumed shall be charged at the

prevailing tariff rate

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-

assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract. He shall submit

a list of all such materials to the Engineer before the commencement of work at Site. These tools and tackles

shall not be removed from the Site without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and workmen

working at the Site. Enough number of Contractor’s personals shall be trained in administering first-aid.

14.3 Cleanliness

Seal & Signature of Bidder

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish,

debris etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep

the work area clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas

where equipment might drip oil and cause damage to the floor surface, a suitable protective cover of a flame

resistant, oil proof sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points

will be established and marked by the Engineer at site at suitable points. These points shall be used as

datum for the works under the Contract. The Contractor shall inform the Engineer well in advance of the

times and places at which he wishes to do work in the area allotted to him so that suitable datum points may

be established and checked by the Engineer to enable the Contractor to proceed with his works. Any work

done without being properly located may be removed and/or dismantled by the Engineer at Contractor’s

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to

the extent practicable. Combustible materials, combustible waste and rubbish shall be collected and

removed from the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be

stored away from the construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting.

Enough of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose,

semi-assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements

ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other damages

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall

submit to the Engineer every week a report detailing all the receipts during the week. However, the

Contractor shall be solely responsible for any shortages or damages in transit, handling and / or in storage

and erection of the equipment at Site. Any demurrage, wharf age and other such charges claimed by the

transporters, railways etc, shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of the

Engineer in-charge.

18.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage

of such equipment at Site.

18.5 All material shall be protected against moisture ingress and corrosion during storage and periodically

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and

stored in a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the

Engineer will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators,

exciters and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The

Engineer, in addition, may direct the Contractor to move certain other materials, which in his opinion will

require indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors

Seal & Signature of Bidder

and the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the

Engineer shall not be a cause for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by

the Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting

and the decision of the Engineer and shall strictly adhere to those decisions in performing his works. In

addition to the above weekly meeting, the Engineer may call for other meetings either with individual

Contractors or with selected number of Contractors and in such a case the Contractors if called, will also

attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the delay.

The Contractor shall not be allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply

or any other services to the Contractor except for the coordination work between various Contractors if any

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment

under the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate

as installed conditions of the equipment furnished and erected under the Contract. Such drawings and

Engineering data shall be submitted to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for the

purpose of the works under intimation to the Engineer. All such goods shall, from the time of their being

brought vest in the Owner, but may be used for the purpose of the works only and shall not on any account

be removed or taken away by the Contractor without the written permission of the Engineer. The Contractor

shall nevertheless be solely liable and responsible for any loss or destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to

him by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days

notice in writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods,

in such manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or

sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the

written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner and the

employees of other Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions

of Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond

the Contractor’s own or his Sub-Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation

Act, 1948 (Government of India). This policy shall also cover the Contractor against claims for injury,

disability, disease or death of his or his Sub-Contractor’s employee, which for any reason are not covered

under the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

Seal & Signature of Bidder

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or

death of members of public or damage to property of others, due to any act of omission on the part of the

Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and

civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors,

his agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of

the Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take

care of all his liabilities either direct or indirect, in pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency thereof,

unless special precautions or measures are taken by the Contractor in a proper and satisfactory manner in

the performance of such Works and with the concurrence of the Engineer. Such unfavorable construction

conditions will in no way relieve the Contractor of his responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come

across during the course of performance of his Works either during excavation or elsewhere, are properly

protected and handed over to the Engineer. Similarly, the Contractor shall ensure that the bench marks,

reference points, etc, which are marked either with the help of Engineer or by the Engineer shall not be

disturbed in any way during the performance of his Works. If any work is to be performed which disturbs

such reference the same shall be done only after these are transferred to other suitable locations under the

direction of the Engineer. The Contractor shall provide all necessary materials and assistance for such

relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to

him or to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of

all safety notices and safety equipment required both by the relevant legislations and the Engineer, as he

may deem necessary.

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and

where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment

shall be strictly operated and maintained by the Contractor in accordance with manufacturer’s Operation

Manual and safety instructions and as per Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated

Laws/Rules in force from time to time. A register of such examinations and tests shall be properly maintained

by the Contractor and will be promptly produced as and when desired by the Engineer or by the person

authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site including

safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the

control and supervision of an experienced and competent person. For erection, good and standard quality

of material only shall be used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging

to the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in

writing by GETCO to handle such fuses, wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

26.8 The Engineer will not grant permission to connect until he is satisfied that;

Seal & Signature of Bidder

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by the

Contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient

quantity of tools will have to he provided by the Contractor to electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason,

whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the Engineer in

prescribed form and also to all the authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and endanger the safety of the persons and/or property,

and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards

and possible injury/accident and he shall comply to remove shortcomings promptly. The Contractor after

stopping the specific work can, if felt necessary, appeal against the order of stoppage of work to the Engineer

within 3 days of such stoppage of work and decision of the Engineer in this respect shall be conclusive and

binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety

reasons as provided in Para 31.18 above and the period of such stoppage of work will not be taken as an

extension of time for completion of work and will not be the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules

which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to

enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as

to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone

areas and adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots

for working in slushy or in inundated conditions are essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to

time without any demur, protest or contest or reservations. In case of any discrepancy between statutory

requirement and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless

the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000 + GST as applicable These are applicable

Causing death per person: for death

b. Major injuries or accident causing Rs. 20,000 + GST as applicable injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/employees

under the relevant provisions of the Workmen’s Compensation Act and rules framed there under or any

other applicable laws as applicable from time to time. In case the Owner is made to pay such compensation

then the Contractor is liable to reimburse the Owner such amount in addition to the compensation indicated

27.0 CODE REQUIREMENTS

Seal & Signature of Bidder

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and

other applicable Indian recognized codes and laws and regulation of the Government of India.

28.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment furnished and erected by the Contractor

shall be the responsibility of the Contractor as detailed in relevant clauses of Technical Specifications. The

Contractor shall provide, in addition, test instruments, calibrating devices, etc and labour required for successful

performance of these trials. If it is anticipated that the above test may prolong for a long time, the Contractor’s

workmen required for the above test shall always be present at Site during such trials.

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant provisions

elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection

Conditions of Contract (ECC). The intent of provisions herein are specific to this contract and are, in general,

supplementary to related provisions under ITB,GCC and ECC. However, in certain provisions which are

contrary to those in ITB, GCC and ECC, the provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only.

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

For payment through RTGS/NEFT the scan copies of payment made (transaction slip of payment made)

shall be uploaded online with the Tender documents on n-procure portal.

1. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant

the guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to

the Owner without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months

from the date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty

days of letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit by RTGS/NEFT. Banker’s cheque / demand

draft shall not be accepted.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be

Seal & Signature of Bidder

forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the

contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD

shall be forfeited and the tenderer may be disqualified from tendering for further works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of tender

(Technical Bid).

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid

5.0 Qualifying Requirement: As mentioned in Qualifying requirement. Bidder shall have to upload scanned

copies of original (Notarized/ self-attested copies of original-as specified in QR) online through n-

6.0 SCOPE OF WORK: As mentioned in Qualifying Requirement.

7.0 Price Inclusions (including Taxes & Duties):

7.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as mentioned in clause

7.2 The prices quoted shall be all inclusive of freight, transportation, loading, –unloading & stacking at site of

materials supplied by Contractor as well as owner supplied item if any.

7.3 No extra payment toward any type of templates including extension & special tower and erection tools

/materials will be made.

7.4 Evaluation of the tender shall be carried out on end cost basis.

7.5 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within

the original contractual delivery date will be to the GETCO’s account subject to the claim being supported

by documentary evidence.However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.7 Welfare Cess:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and

civil works.The welfare cess @ 1% shall be paid by the contractor and the same shall be reimbursed by

employer on production of documentary evidence of payment.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head

as per nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors

shall deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of

utilization. As this part of welfare cess is on GETCO account, the same shall be reimbursed to the

contractor on receipt of request letter along with documentary evidence of payment. For calculation of

welfare cess on supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value. The modality of payment/ reimbursement of welfare

cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concern office. Copy of Registration certificate shall be submitted

before submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence

of payment by observing due formalities.

Seal & Signature of Bidder

9. The Welfare cess @1% is not considered in the estimate for this project & therefore , bidders are

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement of LOI

within 10 days.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in

BG/DD payable at Vadodara. Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD for the period up to March 31, 2026. The

validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of

Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

8.3 No interest will be allowed on amount of Security deposit.

Seal & Signature of Bidder

8.4 The Security Deposit- total shall be kept deposited up to 12 months from the date of charging of line. The

same shall be released on receipt of N.O.C. from the concerned EE(const./ TR).

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the GETCO

in event of non fulfillment of the terms and conditions of this contract by the contractor.

8.6 The SD cum performance bank guarantee towards execution of contract will be returned only on successful

execution of guarantee period ( 12 months from date of charging line) of the contract.

8.7 Corporate Guarantees are not admissible.

8.8 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and

8.9 A/T shall be issued on receipt of Bank Guarantees, contract agreement & Indemnity Bond within 30 days of

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor

workmanship or defect/ wrong design etc. for a period of one year from date of charging of bay.

10.0 PENALTY FOR DELAY:

The bidder should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in supply and erection beyond contractual cutoff date stated as

per stipulated delivery period shall be subject to the penalty ½% per week or part thereof on delayed portion

of work and / or supply value subject to ceiling of 10% of the total contract value plus GST as applicable

will be imposed.

In event of failure of the Contractor to pay the amount of Penalty as demanded the Owner shall be

entitled to deduct the amount of Penalty for delay from the amounts payable to the Contractors

under any bills raised under this contract of any other amount payable under any other contract

with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL,

PGVCL, UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against any Bank

Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and / or its

subsidiary companies

If it is found that the work is unsatisfactory or not progressing as per the program / BARCHART / Target

period, any action taken by the GETCO, as may be deemed fit, to see that work is completed as required

by the GETCO, would be at the risk and cost of the contractor..

Any delay causing extension of outages shall be contractor’s responsibility and appropriate amount (in

term of Rupees) as decided by Ex. Engineer (AM), shall be recovered from Contractor’s bill as a penalty.

The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or

any other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD :- Overall Completion period for this Contract will be 03 Months from the date of

commencement issued by concern EE ( AM) , failing which the penalty ½% per week plus Taxes (if any) as

Applicable or Part thereof on delayed portion of work and / or supply value subject to ceiling of 10% plus

Taxes (if any) as applicable of the total contract value will be imposed.

The time limit for the work may be reduced and contractor should make all his efforts to complete the work

within stipulated time limit as may be given by the Engineer in charge depending upon emergency of work,

GETCO reserves the right to reduce the time limit without giving any notice.

The time allowed for completion the work will be Three months from the date of commencement issued

by concern EE ( AM) , failing which the penalty ½% per week plus Taxes (if any) as applicable or part thereof

on delayed portion of work and / or supply value subject to ceiling of 10% of the total contract value plus

Taxes (if any) as applicable will be imposed.

12.0 Billing and Payment Terms For ARC :

(a) 90% payment of amount claimed covering various activity covered in subjected work against R.A. bills

duly certified by EIC shall be paid within 30 days from the date of R.A. bill.

(b) Balance 10% of erection value shall be paid against commissioning of S/S only after settlement of

material account statement of items supplied ,used, erected and successful commissioning of S/S.The

same amount will be release in final bill only and payment will be made only after passing of final bill.

(c) 10% retention money will be deducted from each R.A. Bills against material issued to contractor.

Seal & Signature of Bidder

(d) 10% amount of bill will be retained from each RA bill for the work executed after the scheduled date of

completion and on finalization of time limit extension by competent authority, this amount will be

released after deducting amount towards the time limit penalty plus applicable taxes (if any).

(e) The payment will be made by RTGS/NEFT by respective AM Division.

(f) All the bills in accordance with the above clauses must be submitted with the following

1) Item wise work done during billing period.

2) Item wise cumulative work done.

3) Account for material consumed and balance stock.

4) For non-submission or part submission of above information, an additional 5% amount

of the respective RA bill shall be withheld and shall only be released at the time of final bill.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/ (and

intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of deemed

acceptance of goods or Services i.e. After submission of all required documents as per AT Terms & time to

time circular issued by GETCO’s Corporate Office as well as statutory requirement to process the Bill.

* “Date of acceptance” means

(a) The day of actual delivery of goods or the rendering of services; or

(b) Where any objection is made in writing by the buyer regarding acceptance of goods or services, the

day on which such objection is removed by the supplier;

** “Date of deemed acceptance” means

where no objection is made in writing by the buyer regarding acceptance of goods or services within fifteen

days of the delivery of the goods or the rendering of services, the day of the actual delivery of goods or the

rendering of services.

13.0 Terms of Payment

The payment for work done shall be made only after execution of the contract documents/furnishing of

Security Deposit and on execution of work.

14.0 The contractor will have to give indemnity bond on Non-judicial Stamp paper of value Rs. 300/-to GETCO

for material as per attached format. The cost of stamp paper will be born by the contractor.

15.0 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle

office Jambuva before commencement of works as per GETCO’s prescribed Performa. The cost of stamp

paper will be born by the contractor.

16.0 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to

GETCO against any possible claim of compensation for damage to contractor’s staff or any of third party

during the execution of work. The cost of stamp paper will be born by the contractor.

17.0 SAFETY CLAUSE

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to

time without any demur, protest or contest or reservations. In case of any discrepancy between statutory

requirement and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless

the statutory provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider

due to negligence or non-compliance of GETCO safety norms then in addition to the compensation and

liability as per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount

Rs.5000/- plus applicable taxes (if

Rs.40000/- plus applicable taxes (if

2 Above1 Lac to 10 Lacs

Rs.100,000/- plus applicable taxes (if

3 10 to  100 Lacs

4 > 100 Lacs 1.0 % plus applicable taxes (if any)

Seal & Signature of Bidder

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-

fatal accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor. Such

records are mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall attract

penalty of Rs.1000/- plus applicable taxes (if any) per occasion. (Max.Rs.3000/--for violation of three

iv) During subsequent visit, if violation is found, then double penalty applicable taxes (if any) shall be

deducted from the bill of the Contractor/Agency.

18.0 As built Tower Schedule :

The contractor must furnish the as built tower schedule as per prescribed format at Annexure-B

within 15 days from the date of test charge or commissioning of the line to E.I.C.

19.0 RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or

in port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any

such claim. In the event of the security is insufficient to cover the claimed amount or amounts, the Owner shall

be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time thereafter may become payable to the

Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary companies

pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract

may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum

of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any

of its subsidiary companies.

b) sum of money withheld or retained under this clause and as may be duly notified to the Contractor. It is on

agreed that the sum of money so withheld or retained under this clause by the Owner will be kept withheld or

retained as such by the Owner till its claim arising out of the same contract or any other contract is either

mutually settled or determined by the arbitrator or competent court, as the case may be, and the Contractor

shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of

20.0 SAFETY INSTRUCTION & GUIDE LINE FOR CONTRACTORS DURING WORK

Seal & Signature of Bidder

Following safety guidelines are mandatory for all contractors operating in GETCO premises/ on transmission lines

for Electrical, non-electrical &Civil works.

1. The contractors must provide advance planning of work to concerned in-charge of substation in writing.

2. The name, qualification, address & cell phone No. of supervisor.

3. The list of workers/labours with name and address.

4. The copy of group insurance policy with list of name of workers covered.

5. The list of T & P and safety equipment [PPE] having tested and checked by GETCO official at site.

6. The working procedure must be specified with timing of working hours indicating tea break & lunch break period.

7. Before starting any work whether switch yard, on line or in colony “permit to allow to work” must be taken from

control room in-charge.

8. Utilizing Electrical/non-electrical equipments, safety rules must be implemented.

9. All workers/labour& supervisors must be use safety equipment [PPE] during the work.

10. If the work is to be carried out on Sunday or public holiday, the necessary permission must be taken in advance,

requesting in writing.

11. Unwanted person including children of labours will not be allowed at working site in the switchyard and in the

prohibited area.

12. Any electrical work or electrical connection to equipment for any other work must be carried out by certified

electrician/wireman with adequate size of wire through MCB & ELCB per I.E. Rule. Ensure that all precautions

are taken to prevent electrical & the installation/connection is certified by EIC.

13. No work should be done during night hours unless & until it is required under certain circumstances with the

approval of next higher authority and all necessary arrangement of adequate lighting with safety precautions is

14. Any power line crossing, river crossing & railway crossing or any other hazards must be discussed with workers

by contractor in presence of EIC.

15. Contractors must submit list of workers with name, qualification and experience who are engaged for line

maintenance/rectification job.

16. Work shall be started after Line clear permit taken buy GETCO engineer on power line crossing or passing

nearby for safety of workers. This must be ensured by GETCO supervisor/in-charge of substation before

starting the work.

17. Contractors must arrange for Shelter and drinking water facility for the labors/workers engaged with the

permission of S/S in charge.

18. The method of work required T&P and manpower should be discussed between GETCO supervisor,

contractor’s supervisor and gang leaders.

19. Prior to execution of work a joint survey must be conducted by GETCO supervisor, contractor’s supervisor and

DISCOM line man in order to identify that following :

[a] HT/LT line or tap line crossing under each span of line of the work.

[b] Isolation point of each line crossing must be checked.

[c] Each line crossing & isolation point under each span must be discussed and noted in maintenance register

20. While execution of stringing work the identified line crossing must be isolated/ de-energized and written

clearance should be obtained from concerned DISCOM supervisor.

21. The isolation of Tap line must be physically seen and verified by Contractor.

22. Contractor’s supervisor must take work permit from GETCO engineer for EHV line and power line crossing.

23. AT D.O. fuse junction contractor’s person should be posted to ensure that no person restore D.O. supply while

work is under execution.

24. Contractor’s supervisor must ensure all isolations physically prior to give clearance to gang Leader for taking

25. Earthing must be done at the place of work before execution of any work.

26. Live Line Detector should be used to check de-energisation of line before start of work.

27. Earthing material and tools of contractor shall be verified before starting of work.

28. No work by contractor labour without their supervision.

29. Before starting of stringing work tightening punching, no member missing & any type of Tension tower provide

back tension guy without joint & provide at appropriate depth.

30. Tree cutting should be completed before starting stringing work.

Seal & Signature of Bidder

Technical Specification

Erection of equipments

1. All the equipment to be opened carefully and any damage during opening of equipment cases or during shifting

at erection places will be at Contractor’s cost.

2. Before erection of equipment it should be cleaned properly or if required may be washed as per instruction

Engineer-in-charge.

3. Before erection initial testing of equipment whatever is required is to be done with the help of Engineer-in-charge

for which no any extra charge will be paid.

4. Arrangement of erection is to be got inspected by Engineer-in-charge before erection of equipment and its

5. No any extra charges are to be paid if any equipment is required to change its position as per requirement after

6. Within the sub-station yard no any extra shifting charge will be paid to the Contractor for any equipment.

7. The detailed drawings of equipments can be seen from this office/concerned field/division during any working day

and the equipments which are to be erected can also be seen physically at Wankaner/ Jambuva store or at store

specified by the EIC during any working day and time.

8. The erection work should be carried out according to the specification as per instructions and programmed laid

out by the Engineer in charge. Contractor has to ensure safe shifting and erection of all accessories/ equipments

as per standard norms.

9. The contractor has to arrange for minor fabrication (if required) at free cost & follow all labour laws I.E. Rules

safety rules, Insurance rules, GETCO rules at his risk & cost.

OUTDOOR / SF6 GAS CIRCUIT BREAKER:

(A)INSTALLATION:

a) Sulphur hexa-fluoride (SF6) gas circuit barker with its support structure shall be installed on foundation. Prior

to erection, proper leveling of the foundation shall be checked. The equipment should be in plumb after erection.

b) All the components and sub-assemblies of the SF6 CB shall be assembled together by the bidder. The pressure

and dielectric strength shall be checked after installation, if required. SF6 gas shall be filled up to the

correct pressure as per supplier’s manual. Anti-corrosive grease shall be applied at bimetallic connections.

c) Compressor and compressor panel shall be properly installed on the foundation with leveling, if applicable.

d) All tubing work to be complete with proper connection between Air compressor to receiver tank and Breaker (air

and gas tubing.), wherever applicable.

e) All control cabling work to be done between control panel and Breaker.

(B)TESTING AND COMMISSIONING:

Testing of Breaker shall be done as per requirement of applicable Standard and Specification of GETCO.

After successful testing, commissioning will be done. All the commissioning checks and testing shall be done as

per the instruction manual or as per the instruction of manufacturer’s representative present for commissioning.

(C)ERECTION OF CIRCUIT BREAKER :

A. The circuit breaker shall be taken delivery from the site/other stores of and transported to the work place

well in time on loading/unloading. The crates containing the insulators and important parts and accessories

shall be opened carefully keeping them in their proper position. Insulator parts and other accessories shall

be thoroughly cleaned for any deposits of dust or other particles.

B. The breaker shall be brought on the pedestal of masonry or steel frame as the case may be) in upright

position without any inclination. The main parts of the equipments shall be assembled as per approved

drawing to be submitted by. The arrange Service of commissioning engineer of circuit breaker

manufacturer. However, the contractor will not remain contended with the instruction and guidelines given

by the commissioning engineer and shall also use his own judgment in better erection of commissioning

practice of circuit breaker.

C. After the placement of circuit breaker in position the kiosk of the breaker shall be thoroughly inspected

and any lacuna found shall be reported to the Engr in charge of the work. The HT terminal connection

shall be done only after the terminals of the equipment kiosk are made to the marshalling kiosk and or

to the control/relay panels. Polarity of the equipments shall also be ensured before physical erection.

D. The m e t h o d o f e r e c t i o n o f breaker is not dealt with in details; however, it is recommended that

breaker poles shall be erected only by using telescopic crane or other suitable mechanical arrangement.

The rigging should be tool proof.

E. The operating mechanism in the breaker Kiosk and contacts as well as the power supply circuits

Seal & Signature of Bidder

(AC/DC) shall be properly checked for its operation worthiness. All piping for gas/air shall be laid as

per the approved drawing. The air receiver or compressor shall be positioned as per the relevant

drawing. Minor fittings and fabrication or grouting work required to place these articles or accessories

shall be done by the contractor without any extra cost to the purchaser. In case of breakers with spring

mechanism the trials of the mechanism by actuating should be done to ensure its' line worthiness.

F. EHV side of the breaker should be aligned to a incoming and outgoing bus conductor. While erecting the

breaker, the operating mechanism without the porcelain insulator should be laid perfectly to avoid any mal

functioning of the breaker.

G. Earthing points of the breaker as well as attached Kiosk shall be connected to earth grid by means of risers

already available nearby the equipment. Any other erection checks and pre-cautions indicated in the

Manual furnished by the respective supplier of the equipment shall be studied well by the contractor and

the provisions there of shall be implemented as far as possible.

(A)INSTALLATION:

1. Outdoor CTs and PTs with supporting structures shall be installed on R.C.C. foundations after checking

the leveling of the foundation. The Polarity of primary terminals shall be checked and verified as per

instruction of Engineer in Charge.

2. Accessories supplied loose shall be fitted on the equipments. Oil level shall be checked and if required,

oil shall be filled up to the correct level.

3. Wiring of the CTs and PTs secondary box shall be checked and fuses provided shall be checked for

(B)TESTING AND COMMISSIONING:

Testing of 1 3 2 kV & 66 kV CT, PT and PI shall be done as per requirement of applicable Standard and

Specification of GETCO. After successful testing, commissioning will be done.

ERECTION OF POWER TRANSFORMER

1. The power transformer shall be unloaded on the rails of the RCC plinth at the sub-station site. All

the accessories/spares and transformer oil shall be transported by bidder at this location and unload at

site of erection at his own cost. Contactor shall ensure that the transformer plinth with rail is made

ready well in time to receive the transformer at site.

2. The bidder shall carefully open the casings/covers etc. and erect and commission the transformer as

3. After the completion of erection of above-mentioned accessories, filling of oil under vacuum should be

started. Random sampling and testing of oil should be carried out before filling. The oil level in the

conservator tank, condenser bushing should be checked for its desired mark. After completion of oil filling

work, final filtration of oil should be done to obtain PPM and BDV values as per the requirement of IS.

The filter machine of sufficient capacity and reputed make approved by Engineer-in-charge shall be

arranged by the bidder at his cost.

4. The final testing and commissioning of the transformer should be done as per the instruction of GETCO

Erection of GI structures

1. All the structures are to be erected in line level and in plumb as per instruction of Engineer-in-charge.

2. If any structure falls after erection but before grouting, then it will be responsibilities of Contractor to get

replaced damaged members at his cost.

3. After taking delivery of the structures from GETCO stores, contractor will be fully responsible for safe

custody and theft of which will be at Contractor’s cost till completion of work.

4. During erection due care is to be taken for any damage to any equipment inside the S/S yard and any

damage to the equipment is at Contractor’s Cost.

5. Required tools, tackles, ropes, spanners and skilled labours etc. are to be arranged by the Contractor at

6. All bolt and nuts should be fixed properly and spring washer, flat, washer to be used as per drawing.

7. If any minor fabrication / modification is required during erection to the structure i.e. holes, cutting, which is

to be carried out by the Contractor at free of cost.

8. Any loose materials which obstacles during the erection are to be shifted by the contractor for which no

extra charges are to be paid.

Seal & Signature of Bidder

9. The fabrication drawings prepared by the bidder shall indicate the size and weight of sections shown in

the design drawings. All structure design shall be got approved by Engineer-in-charge, consulting engineer

and their weights with reference identification (erection) marks shall be provided for purpose of dispatch

and erection etc. in form of Bills of materials including quantity and length of various sizes of Bolt, Nuts,

Anchor Bolts required to complete structure erection.

10. The fabrication and erection of the works shall be carried out generally in accordance with the IS

- 800 as well as the stipulation contained in these specifications.

11. All steel materials shall be straight and free from bend or twists. The edges of all plates shall be perfectly

straight and uniform through shearing, cropping and gas cutting.

12. Every bolt shall be provided with a steel washer under the nut so that no part of the threaded portion is

bolted together. All bolts and nuts shall be of steel with well formed hexagonal heads unless specified

or otherwise forged from the solid as they are made. Flat washer shall be circular and of suitable thickness.

Spring washers of suitable size shall also be included for each Bolt confirming to relevant IS.

13. GALVANIZING:

A. All structural steel works shall be galvanized after fabrication. All burrs and irregular edges will be

ground smooth before galvanizing.

B. The galvanized surface shall consist of a continuous and uniform thick coating of zinc, firmly adhering to

the surface to steel. Members embedded in concrete shall be galvanized from the top to a point at least

300 mm below the proposed elevation of the concrete foundation. Before galvanizing, the steel section

shall be thoroughly cleaned. Picking shall be very carefully done and shall be proper.

C. Galvanizing of each member shall be carried out in one complete immersion. When the steel section is

removed from galvanizing kettle, excess spelter shall be removed by pumping process.

D. All members and accessories shall be treated with sodium dichromate or an approved equivalent solution

after galvanizing so as to prevent white storage stains.

SOME SPECIFIC INSTRUCTION FOR INSTALLATION 11 KV VACUUM CIRCUIT BREAKER:

The work covered under this scope includes installation, connection, testing and commissioning of indoor

(B)INSPECTION :

The VCBs shall be inspected on its arrival as per instruction manual of the supplier.

(ii) All mechanical fasteners shall be checked and tightened before installation.

(iii) The operating mechanism of circuit breaker should be checked for any damage.

(iv) All the internal wiring shall be checked upon installation of the panel.

(C)INSTALLATION:

(i) The Indoor VCB unit shall be installed as per installation manual of supplierand shall conform to

relevant Indian Standards.

(ii) The Indoor VCB unit shall be installed in control room as per the suppliers drawing and instructions.

(iii) Indoor VCB unit shall be earthed by using required size of GI strip as per design and earthing installation

shall conform to latest Indian Standard IS : 3043-1987 and detailed specification given under separate

heading of “EARTHING” of this specification.

(D)TESTING AND COMMISSIONING:

Prior to commissioning of Indoor VCB unit, following tests shall be carried out:

(i) A mechanical endurance test shall be carried out by closing and opening of the switchgear.

(ii) Insulation resistance test shall be carried out between phases and between phase to earth.

(iii) Other tests, required for commissioning the outdoor switchgear unit shall be carried out by the bidder

without any extra cost as per instruction of engineer in charge.

66KV ISOLATORS SWITCH:

(A)INSTALLATION:

A. Isolators along with supporting structure shall be installed on RCC foundation.Adequate supports for

the down rod shall be provided.

B. All isolator insulators shall be installed in proper level.

C. All contact alignment to be checked for proper contact pressure.

D. Proper greasing to be done on movable contacts.

E. Isolator and earthing switch interlocking to be properly checked.

F. Complete assembly shall be checked for satisfactory 50 operations.

Seal & Signature of Bidder

(B)TESTING AND COMMISSIONING:

Testing of Isolator shall be done as per requirement of applicable Standard and Specification of

GETCO. At least 50 nos. of open & close operations to be done after complete installation of isolator.

After successful testing, commissioning will be done. The supplier’s manual shall be referred to.

(C) ERECTION OF ISOLATORS

• 132kV & 66kV isolators with structures to be supplied by the bidder including transportation the

sub-station site by bidder at his own cost. All the spare parts shall be properly unpacked and cleaned.

• 132kV & 66kV isolator with EB shall be erected on the gantry structure and isolator without EB shall be

erected on isolator structure already erected as per the final lay out.

• The bidder shall check the erected support structure for their alignment vertically with tightness of

nut bolts, before mounting the isolators. The mounting arrangement for the operating mechanism shall

be verified for the structures provided. Any modification of the structures or isolator mechanism shall

be carried out free of cost by the bidder.

• The parts of the isolator like insulators, fixed and moving contacts, earthing rod, operating rod shall be

handled carefully to avoid breakage or distortion during the erection. The inter locking between operating

rod and earthing rod of isolator with EB should be checked.

• During the erection of isolator it should be ensured for proper alignment with respect to bus conductor

or line conductors. The erected isolator shall be in plumb and its operating mechanism rod, isolator

blade and rotating insulators shall be checked for their proper function. It should be ensured that

movement of fixed and moving contacts and their reach is within permissible limit.

• 50 close-open operations in presence of GETCO representative should be carried out after erection

Erection and Commissioning Tools and Tackles

1. The bidder shall provide all tools/tackles, jigs and fixtures, winches, alignment tools, welding sets,

testing kits, testing meters/instruments, breaker handling devices, all consumable items and

construction equipments as required to install all the equipment and to complete the work in all respects,

and shall necessarily include (but not be limited to) bolts, nuts, rivets, welding rods, shims, wedges,

packing sheets, packing compounds, oil, flushings oil, protective greases and oils, all materials required

for proper installation and protection of individual equipment in storage and during erection, testing and

2. This shall also cover proper alignment, tag welding, tagging, laying, marking of, and connection of

cables, fabrication supply and installation of all support structures for installation of various electrical

equipments and cables

3. Provision of cable glands, ferrules, cable lugs, tags, sealing kits (for HT Cables) shall be arranged.

4. Supply and installation of first aid boxes, shock treatment charts, rubber mats, etc.

5. Erection, testing and commissioning of various equipments shall be done strictly as per manufacturer’s

6. Successful bidder shall submit proposed test procedure to the Board for approval well in advance and

shall not commence testing until approval is conveyed.

7. All plant equipments, painting of which has been damaged during transportation / erection or by corrosion

shall be given two coats of paint after removal of scales, rust oil, etc.

8. All iron frame work erected shall be provided with two coat of primer and two top coats of finish paint light

9. Cables shall be laid in GI, class ‘A’ pipe of suitable diameter or a support girder/channel up to 2 meters

height above the floor in case of vertical run to avoid mechanical damage in the switch yard.

10. Cables shall be laid in separate racks according to voltage levels. Sufficient Horizontal clearance

shall be provided.

11. Maximum cross section areas of cables passing through conduit shall not exceed 60 % of cross section

12. Approved type of danger boards, in Gujarati, describing “ISOLATED’ ‘DO NOT CLOSE, MEN AT WORK”

shall be provided in sufficient numbers as per the instruction of E.I.

13. Special care shall be taken to make the enclosed equipment worming proofing

14. Cables supports shall be provided at every 1000 mm along horizontal run and perforated trays shall be

provided for control cables. cable Supports shall also be arranged by the contractor.

15. Erection of various equipment shall be done strictly as per manufacturer's instructions.

16. All additional iron framework erected to put the equipment in operational condition shall be provided

with two coats of primer and two topcoats of finish paint.

17. Special care shall be taken to make the enclosed equipment protected against entry of rates, lizard,

and creeping reptiles, which may create electrical short circuits.

Seal & Signature of Bidder

Sub-station structure and equipment earthing

1. Earthing pits are to be excavated as per standard drawing and as per instruction of Engineer-in-charge of

2. Generally in rocky / soft rock strata mesh type earthing are to be provided from scrap /flat which will be

given to the contractor at free of cost for which account to be submitted and necessary fabrication welding,

joining with pipe is to be done by the contractor.

3. Back filling and watering of earthing pits is to be done in the presence of GETCO Supervisor only.

4. Contractor has to arrange watering in such way that resistivity of each pit should come to the required

5. For laying of earthing strip inside the sub-station yard for equipment and s/s structure contractor has to be

carry out as per the specification is to be laid properly by making welding joint and bolt wherever is

6. In case of hard strata contractor has to fill-up earthing trench after laying of strip by black cotton soil.

7. All earthing joints are to be welded with structure of equipment by means of proper welding and bolt with

structure and with the earthing pits. All the welded joints are to be painted with Aluminum Paint.

8. For earthing GETCO will supply only G. I. Strip & Scrap for mesh, remaining materials such as salt-cock

pipe etc. is to be supplied by the contractor.

9. All earthing joints including the earthing trench are to be made over lapped with earthing strip.

10. The earthing mat laying should be done as per drawing No: GETCO/E/06S/STD/P-010.

11. Arrangement of earth pit (check pit) & pipe earthing should be done as per drawing No:

GETCO/E/06S/STD/P-011. ( 2 sheet )

12. Equipment earthing should be done as per drawing No: GETCO/E/06S/STD/P-012 (sheet 1 to 24).

Bus-bar and earth wire stringing

1. For stringing of conductor any size or any type is to be utilized which must be properly cut after taking

correct measurement.

2. Conductor to be spread in a straight condition and no any twist is permitted if any twist is there then same

is to be replaced by the Contractor at his cost.

3. No any scratches should be allowed during spreading bus conductor.

4. All disc insulators are to be cleaned and all the ‘W’ pin must be ensured before fixing to the conductor.

5. Before taking the tension of bus conductor on gantry beam, beam tension plate bolt, nuts to be checked

and tightened. No over tension is to be allowed during tensioning of conductor and sag of conductor is to

be kept as per instruction of Engineer-in-charge.

6. Wherever spacers are required, they should be provided at regular interval as per instruction of Engineer-

7. Jumpering is to be done as per standard practice however it must be done with taking proper care of

clearance between conductor and column.

Laying of control cables and termination

 Before laying of control cable proper schedule of cable showing length of each cables is to be prepared

and is required to be approved by Engineer-in-charge.

 Cable should be laid in such a way that no any twisting of cables is to be found or no cable should be cut

under length or over length.

 All cables are to be laid and clamped inside the cable trench as per the instruction of Engineer-in-charge.

 The required size of XLPE power cable shall be laid from power transformer to 11 KV transformer panel

through cable trench and from 11 KV feeder panels to the double pole structures and station transformer.

 The ends of the control cables shall be terminated using correct size of lug and ferrules giving the

identification number of various cores of the cables. The proper tools shall be used for termination to

have a rigid connection of the control terminals. The LT cable shall be terminated with lug of proper

size. The XLPE power cable shall be terminated with the special type of joints like heat shrinkable of

any standard acceptable make or push on type. In no case compound type joint for power cable should

 Cable markers should be provided nearby termination at both ends.

 Wherever there is no cable trench for small equipment and having a small length about 10 meters, cable

should be laid by providing half round gutters for above 10 meter. If half round gutter is required same will

be supplied by the GETCO at free of cost.

 For termination of control cable required size of cable glands copper lungs ferrules tap, sleeves, etc. are

to be supplied by the Contractor at his cost.

 All cables terminated inside the panel / equipment with giving proper shape and clamping and taping no

any cable leads to be got earthed.

 Complete cable schedule in triplicate is to be given by the contractor with giving details of each termination

of cables from one end to other end with giving cable number and size of cable and this to be approved

Seal & Signature of Bidder

by Engineer-in-charge. For preparing the schedule necessary drawing will be provided by the GETCO.

And contractor will be paid extra charges for preparation of schedule which is to be approved by Executive

 During testing of control wiring of panel / equipment, contractor has to witness the job and any changes

is required that is to be done by the contractor without any charge.

 Any fabrication is required inside the kiosk box / panel / equipment for fixing of glands and clamps is to be

done by the contractor at his cost.

 The Control wiring work should be carried out according to the specification and as per instructions and

programmed laid out by the Engineer-in-charge of the work.

 The Control wiring work should be commenced immediately from the date of receipt of instructions from

office and should be completed within thereafter.

 Erection of Battery Charger includes shifting in control room – bolting with side panel – leveling of Battery

Charger with proper grouting as per instruction of Engineer-in-charge.

 JOINTING OF CABLES

The bidder shall take care to see that all the cables are laid at various locations to ensure no straight

joints in the cable run. If the straight joint in cable is unavoidable due to any specified reasons, prior

permission shall be obtained from the engineer- in-charge before the use of such straight joints in cable.

All end, straight and T-joints shall be of epoxy resin cast / heat shrinkable / cold push on type with

jointing kits of Raychem / M-Seal/

Denson makes or of approved equivalent make. All the jointing accessories used shall be of approved

jointing kit manufacturer’s only. All terminal ends of conductors shall be heavily crimped to avoid

unnecessary heating.

All same coloured cables shall be jointed and tested for insulation resistance and continuity before

jointing commences. The seals of cables mustn’t be removed until preparations for jointing are completed.

Joints shall be finished on the same day as commenced and sufficient protection from the weather

shall be arranged. Joints shall be made by means of suitable solder less crimping method for conductors,

the conductor being firmly bottled into the connections.

The conductors shall be efficiently insulated with high voltage insulating tape and use of separators of

approved size and pattern.

Cable jointing boxes shall be of appropriate size, suitable for cables of particular voltage ratings and

shall be manufactured by approved make.

 CABLE TERMINATION:

Before making a cable end or straight joint, put the cables in proper position with support below the

cable. If required, cut the top insulation in proper manner after measuring the length required for jointing.

After insulation cutting, bind the cable armoured with wire binder over the armour. Turn back the armoured

wire over the top insulation of the cable. Before turning of armoured wire, slip one hose clip over the outer

PVC insulation of cable. Apply three layers of PVC adhesive tape over the inner PVC sheath just above

the armour. Remove the inner sheath up to the PVC tape. Spread out the core. Apply three layers of

PVC tape lightly over the copper tape screen at the top end of the core to present loosening of the screen.

Solder one small earth braid to the copper tape screen of each core as per requirement. Connect large

earth braid to the armour. Insert the hose clip from on the earth braid and tighten fully. Remove the

copper tape screen as per requirement and clean the core insulation with solution given in KIT by kit

supplier. Insert the jointing sleeves on the core insulation gradually and push it down. Start shrinking

from down and proceed upward for end termination. Crimp the lugs, file off burrs. Bidder has to follow

all instruction and special instruction given by cable end / straight joint kit manufacturer.

The entire work of the cable jointing should be carried out through a skilled and competent trained

cable jointers.

 BONDING OF CABLES:

Where a cable enters any piece of apparatus, it shall be connected to the casing by means of an approved

type of armoured clamp and gland. The clamps must grip the armouring firmly to the gland or casing, so

that in the event of ground movement, no undue stress is passed on to the cable conductors

 PROTECTION OF CABLES:

The cable shall be protected by placing burnt bricks on two side and over the cables on the top layer of

sand for the full length of underground cable. Where more than one cable is running in the same trench,

Seal & Signature of Bidder

the bricks shall cover all the cables and shall project a minimum of 80 mm on either side of the cables.

Cables under road crossings and any surfaces subjected to heavy traffic shall be protected by running

them through Hume pipes of suitable size and proper grade.

 CABLE INSIDE BUILDINGS: Cables, inside buildings shall be laid either in masonry trenches or carried on

cable trays, racks or brackets. Where cables run in ducts inside the building, the cables shall be adequately

clamped to angle iron brackets / iron cable trays, secured to the wall as directed and approved by the

engineer-in-charge. Where cables are suspended from ceilings they shall be carried over cable trays or

racks as directed and approved by the engineer-in-charge. The supports shall be placed not more than

mm apart. All cables passing through walls shall run through stoneware pipes or Hume pipes of adequate

diameter. Cables running along walls shall be supported and clamped to saddles, or hanger, rigidly anchored

at close intervals. Where called for cable trenches they shall be filled with fine sand. The bidder shall ensure

that hangers, brackets and other supporting arrangements for cables are placed in proper position at the

time of building the walls, concrete may be carried out only with prior permission of the consultants.

 EXCAVATION AND BACK FILLING:

Trenches shall be dug true to line and grades. Back fill for trenches shall be filled in layers, not exceeding

250 mm. Each layer shall be properly rammed and consolidated before laying the next layer. The

bidder shall restore all surfaces, roadways, side walks, curbs, walls or other works cut by excavation to

their original condition satisfactory to the engineer-in-charge.

 MARKERS AND WARNING PLATES:

Approved CI cables markers shall be provided along the route of the cables at every 30 meter distance

and at both ends of road crossing, indicating HV cables and MV cables as applicable. Special CI marker

shall be provided at all buried cable joints indicating “Electrical Cable Joints”.

 TESTING OF CABLE:

Prior to burying cable following tests shall be carried out:

Insulation test between phase to phase and phase to earth or each length of cable before and after

jointing, shall be carried out.

On completion of cable laying work and jointing, the following test shall be conducted in the presence of the

engineer-in-charge.

(a) Insulation resistance test.

(b) Continuity test.

(d) High voltage test.

All tests shall be carried out in accordance with relevant Indian Standard code of practice and Indian

Electricity Rules. The bidder shall provide necessary instruments, equipment, engineers and labour for

the above test and shall bear all expenses in connection with such tests. All tests shall be carried out in

the presence of the engineer-in-charge

INSTALLATION SPECIFICATION FOR EARTHING:

All the non-current metal parts of electrical installation shall be earthed properly. All metal conduits,

trucking, cable sheaths, switchgear, distribution fuse boards, lighting fittings & fixtures and all other

parts made of metal shall be bonded together and connected by means of specified earthing system.

All earthing will be conformed to Indian Standard Specifications IS : 3043 – 1987. The bidder shall

measure the resistivity of various places in the proposed sub stations and design suitable earthing

system as per IEEE Standard 80-2000 and get it approved from GETCO.

(B)Installation of Earthing System for S/S under consideration

1. Earthing Mesh for 132KV switchyard and 66KV switchyard may be designed as per IEEE Std 80-

2000 considering the resistivity and fault level given in S/S Data and laid at a depth of min.0.6 meter

below the normal earth surface. Along the periphery of the mesh, at all the junction points of

parallel conductors, adequate size (as design permits) of steel vertical rods should be driven

meters into the soil below the mesh.

2. Suitable size of risers brought out from the earth mesh to outside (above ground) for connection to

Seal & Signature of Bidder

structures and equipments.