CAMC FMS AT MATHURA TERRITORY ZONE 2 RETAIL OUTLETS : DISTRICT - ETAH & MAINPURI

BHARAT PETROLEUM CORPORATION

E-Tender for Comprehensive Annual Maintenance Contract

for Facility Management at BPCL Retail Outlets under

Mathura territory

1.0 Schedule for invitation of Bids:

a) Name of the Purchaser:

Bharat Petroleum Corporation Limited under Territory Manager Mathura

Email ID: [email protected]

[email protected]

b) Date of Issue of Tender: 16.05.2022

c) Address at which bid has to be submitted: On Line

d) Last date of receipt of tender: On or before 30.05.2022 up to 1100 Hrs

e) Tentative date for the implementation of tender: 01.06.2022

f) Date till which the tender is valid: 31.05.2023

Note: Purchaser shall not be responsible for non-receipt/non-delivery of the bid.

Contact Person: Pramod Kumar Mob:

Ganesh Paturu Mob:

2.0 General Conditions:

Job: E- Tender for Comprehensive Annual Maintenance Contract for Facility Management at

BPCL Retail Outlets under Mathura Territory.

Bharat Petroleum Corporation Ltd. invites quotations for Comprehensive Annual

Maintenance Contract for Facility Management at 224 no. BPCL Retail Outlets under Mathura

Territory comprising of total 10 District, 4 Sales area and 8 FMS Zones for FMS CAMC. Districts

are: Mathura, Etah, Mainpuri, Gautam Buddha Nagar, Agra, Aligarh, Etawah, Auraiya,

Hathras, Ferozabad (Agra & Aligarh are districts further bifurcated into I & II).

Tender details are as follow:

S/N FMS ZONE DISTRICT CRFQ NO

1 CAMC FMS MATHURA TERRITORY ZONE 1 MATHURA

2 CAMC FMS MATHURA TERRITORY ZONE 2 ETAH & MAINPURI

3 CAMC FMS MATHURA TERRITORY ZONE 3 GAUTAM BUDDHA NAGAR

4 CAMC FMS MATHURA TERRITORY ZONE 4 AGRA I

5 CAMC FMS MATHURA TERRITORY ZONE 5 ALIGARH I

6 CAMC FMS MATHURA TERRITORY ZONE 6 ETAWAH & AURAIYA

7 CAMC FMS MATHURA TERRITORY ZONE 7 ALIGARH II & HATHRAS

8 CAMC FMS MATHURA TERRITORY ZONE 8 AGRA II & FEROZABAD

 Due date & Time: 30.05.2022 up to 1100 Hrs.

 Categories of RO: I) COCO < 300 KL/M

II) COCO > 300 KL/M

III) CC < 75 KL/M

VII) DC TO CC LFR

VIII) DC < 75 KL/M

 Award of Job Criteria :-

i) The tender aims at establishing Annual Rate Contract for 1 year for ROs under

Mathura Territory. (List of ROs enclosed as separate annexure “Z”). Please note that

Mathura Territory for this tender has been divided into above mentioned 8 zones.

ii) Bidders are required to submit their quotation for any or each of these 8 zones

separately as per the E-tender.

iii) Contract will be awarded individually for each of the zone on the basis of L1 for

each of these zone and not the overall L1 for Mathura Territory. Bids will be opened

in the following order:

iv) Any bidder who qualifies as L1 for a zone will have his bids for the subsequent zones

unopened. So, if a bidder is L1 for zone-1, will not be opened for the remaining zones.

Similarly, bids for all the other vendors, except the vendor who is L1 for Zone 1 will be

opened for the next zone and so on.

v) Only 1 zone can be awarded to any bidder. Once bidder is declared as L1 for a zone,

his bids for the remaining zones will not be opened. The lowest Evaluated bid will be

determined/established after considering the overall net cash outflow to BPCL i.e.

Comprehensive Annual Maintenance (CAMC) charges – As quoted by vendor for

 This is E-tender.

 GST for this tender is to be taken as 18% for all the zones.

 Tenderers shall submit technical/price bids only through e-bidding. And no physical

documents with respect to price bid should be submitted. In case tenderer submits

physical documents for price bid, such documents will not be considered. All tender

filling should be done online only through BPCL e-procurement website

https://bpcltenders.eproc.in.

 The agency is required to submit the bid online by due date and time i.e. 30.05.2022

up to 1100 Hrs.

 The bid shall be valid and open for acceptance of the Competent Authority of BPCL for

a period of 90 days from the date of opening of the tenders and no request for any

variation in quoted rates and/withdrawal of tender on any ground by successful bidder

shall be entertained.

 All the pages of the tender should be signed by the owner of the firm or his Authorized

signatory. In case the tenders are signed by the Authorized signatory, a copy of the

power of attorney/authorization may be enclosed along with tender.

 The tenderer should study all the tender documents like GCC (General Contract

Conditions), Scope of Work, all the respective Annexures carefully and understand the

Conditions etc. before quoting. If there are any doubts, he should obtain clarifications,

but this shall not be justification for late submission or extension of opening date/time

of the tenders.

 In complete/Conditional tender quotations or those received late and/not conforming

to the terms and conditions, the tender documents will be rejected.

 The Company reserves the right to reject any or every tender without assigning any

reason whatsoever and/or to negotiate with the tenderer (s) in the Company

considers suitable.

 Tender received after the closing date and time will be summarily rejected.

 Tenderer may raise dispute/complaints, if any, with the nominated Independent

External Monitor. The Name & contact number of the nominated external monitors

Shri. Ramabhadran Ramanujam Shri. Jagadip Narayan Singh Shri. Anupam Kulshreshtha

ADDRESS ADDRESS ADDRESS

44/24, 3rd trust Cross Street C- 54, Bharatendu Harischandra B-3/3, ‘Yarrows Apartments’,

Mandavelipakkam, Marg, Anand Vihar, New Delhi- Plot C-58/5, Sector

Chennai-600028 110092 Noida, UP -201309

[email protected] [email protected] [email protected]

Mob. No. 9495511954 Mob. No. 9978405930 Mob. No.

 The Successful tenderer has to submit the Security deposit @ 10% of the total job

value (Minimum 5000/- & Maximum 1 Lakh) in favor of "Bharat Petroleum

Corporation Limited”, by way of Demand Draft, payable at Mathura for the contract

work as demanded above.

EXECUTION OF AGREEMENT

 The successful tenderer had to show all the original documents submitted during

online bidding to the company authorize representative.

 The successful tenderer shall within 15 days of the Company’s communication to him

of the acceptance of his tender, execute a formal Agreement with the Company, on

the Company’s format.

 Correspondence address for execution of LOI/Agreement shall be:

Territory Manager (Retail)

Bharat Petroleum Corporation Limited Mathura Installation

D-1, Road No. 26, UPSIDC, Site-B, PO: Mathura Refinery

3.0 General terms and Conditions of the contract:

All the GCC would be as per the Standard GCC documents attached with the Tender document

and needs to be followed in all cases.

4.0 Scope of Work:

Attached with the tender documents (FMS Scope of Work and NIT), Below mentioned

Annexures also needs to be followed in all cases:

Annexure 1 Guideline for selection of FMS Service Personnel

Annexure 2 Checklist on Familiarization Program of FMS’s Engineer

Annexure 3 List of Consumables for FMS Personnel

Annexure 4 List of Tools for FMS Personnel

Annexure 5 List of Instruments for FMS

Annexure 6 Checklist for Routine Maintenance inspection

Annexure 7 List of Maintenance Jobs fixed under FMS scope of work

Annexure 8 Format for Field Visit Report

Annexure 9 Approved list of Materials

Annexure Z List of all ROs for FMS Tender with response time RO Categorization

Annexure Z1 Zone & District Wise Details