Supply, Installation and commissioning of AI/ML Based IT infrastructure for AI-assisted Energy Portfolio Optimization Toolkit for Renewable Energy-rich Grid Management” (ADEPT)” project at as per technical specifications at SLDC, Gotri.

4 Estimated cost with GST Rs.

Earnest Money Deposit amount in Rs.(By For MSME Unit For Non-MSME Unit

ONLINE Payment ONLY) 1.50 Lacs 2.50 Lacs

Online (E-tendering) tender/ offer

6 submission last date up to 16.00 hours 17.07.2026

only (This is mandatory).

Date Seal & signature of Tenderer

Date of opening of online Tender fee,

7 EMD cover, Vendor registration and 17.07.2026

8 Date of opening of Price Bids: Shall be intimated separately

1. All the relevant documents (refer Table-A & B as per Page no. 19) as per requirement of

the Tender to be submitted Online only. Otherwise, the offer will not be considered and no

any further communication in the matter will be entertained.

2. All the online Annexures & price bid i.e. Annexure-1 to 16, GTP and price bid, other tender

documents (refer Table-A & B) must be submitted/attached in the online form.

3. Any deviation found in Data / Details / Documents on online offer (i.e. Annexures 1 to

16, GETCO Confirmation, GETCO technical specifications, GETCO terms, all GTPs,

Tender Fees detail, EMD detail, EMD Break up) submitted/attached documents (Table-

A & B) of bidder, offer of the same bidder will not considered and no any further

communication in the matter will be entertained. Attached document copy is for reference

only and tender will be evaluated on Data / Details / Documents of the online offer, Online

offer is considered as final. Technical evaluation would be carried out for the items

offered in the online Annexure - 4 (Un-priced Schedule) i.e. copy without prices. The

quantity, GST offered in online price bid shall be considered as final in case of any

4. It is mandatory for all the bidders to submit their tender documents only in online form viz.

on – line (E-tendering) as per Table-A & B as per page no.19.

5. The bidders are required to fill up all the online annexure / forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming / attached in

bid / refer attached document, the Bidder shall fill in the particulars against appropriate

place in respect of each line appearing in each online annexure. Wherever required, bidder

shall invariably have to attach copy of supporting authentic documents (Table-A & B).

(In the absence of required details in the online annexures, the purchaser has every right

to evaluate the bids accordingly and bidder cannot raise any objection against any point

during evaluation.)

6. Bidder has to submit their EMD Documents (As per Table-A) in Online mode only.

7. Any technical questions, information and clarifications that may be required pertaining to

this tender should be referred to: The Chief Engineer (SLDC), Gujarat Energy Transmission

Corporation Limited, 132KV Gotri S/s Compound, Nr. T.B.Hospital, Gotri Road, Vadodara

Date Seal & signature of Tenderer

8. GETCO reserves the right to reject any OR all tenders without assigning any reasons

Your’s faithfully,

Chief Engineer (SLDC)

GETCO, Vadodara

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items,

drawing if any.

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from

“Adobe” website.

In case bidder needs any difficulty in accessing / submission of on line bid /

clarification or if training required for participating in online tender, they can contact

the following office:

(n)Code Solutions-A division of GNFC Ltd.,

(n)Procure Cell

403, GNFC Infotower, S.G. Road,

Bodakdev, Ahmedabad – 380054 (Gujarat)

Contact Details

Reliance : +91-79-30181689

E-mail : [email protected]

Tender No: SLDC/SCADA/25-26/ADEPT/AI/2731

Supply, Installation and commissioning of AI/ML Based IT infrastructure for AI-

assisted Energy Portfolio Optimization Toolkit for Renewable Energy-rich Grid

Management” (ADEPT)” project at as per technical specifications at SLDC, Gotri.

Sr. No Item Description Unit EMD

Supply of AI/ML Based IT infrastructure as per

technical specifications and BOQ

Installation and commissioning charges Job

Date Seal & signature of Tenderer

3 Support charges for 3 years

Total Cost in Rs. Unit

2. Delivery schedule: - The delivery schedule of the materials to be supplied against this

tender shall be as stated here under Delivery period will be 3 month and 1 month is for

installation and commissioning period from the date of issue of purchase order.

Commencement period shall start from the date of issue of purchase order. Separate

commencement letter will not be issued.

Bidder has to quote for the all items as a single package as per tender Schedule-A. Partial

Quantity against schedule-A is not acceptable.

Any deviations in the offered delivery schedule in online Annexure-IV shall lead to outright

rejection of the bid and no further correspondence shall be entertained.

The firm whose supply against the previous order is pending as on the date of opening of

the tender even after completion of their contractual delivery period, such firm will not be

eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to

Corporation are furnished by the bidder.

Corporation reserves the right to terminate the contract at any time, without assigning any

reason, whatsoever, by giving a notice period of one month from the date of notice of

termination of the contract. Suppliers will not be entitled for any compensation/ damages /

losses, whatsoever, on account of such termination of the contract. Other text portion of

Clause No. 41 – Termination of Contract will also be applicable.

3. It is mandatory to quote all items. (as per tender quantity), Evaluation will be carried

out on total cost (I.e, Summation of all items). Reverse auction will be applicable as

per GETCO Standard terms and conditions as single package. Modality of inter-se

reverse auction is given on page no. 21 (annexure-I).

4. Mandatory Documents to be uploaded online: The documents as per Table-A must be

uploaded online as mandatory documents. In absence of any document, the bid shall be out

rightly rejected in preliminary stage.

(I) Tender Fee : Online/ RTGS/NEFT

• All the Bidders will be required to pay Tender Fees plus applicable GST as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the

office address specified in the tender document or by RTGS/ NEFT/online .

• Photo copy of money receipt of tender fee (self-certified), if tender fee paid in cash

at corporate office of GETCO. In case of payment through RTGS/NEFT UTR detail

shall be uploaded in online document submission. This is mandatory

Date Seal & signature of Tenderer

The EMD Amount is to be paid as per below mentioned method:

Amount of EMD Method

Up to Rs.10,000.00 Cash/RTGS/NEFT/Online

Above Rs.10,000.00 to ₹.3,00,000.00 RTGS/ NEFT/Online

RTGS/ NEFT/Online or Demand Draft or

More than ₹.3,00,000.00 Banker’s Cheque or Pay Order or Bank

In case of payment of EMD through RTGS/NEFT/Online, bidder has to submit online /

upload copy of the transaction made or receipt of EMD payment along with following details:

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Mode of Transfer

4 Ref. ID with Bank Details

6 Payment against (Tender Fee/ EMD)

Note for (I) & (II) :-

• Bidder has to provide all above details on the same date of payment to following

e-mail ID, so that receipt can be generated:

• [email protected]

• [email protected]

• [email protected];

• [email protected]

• [email protected]

It is to inform here that, RTGS/NEFT shall be from Bidder’s account only

(It shall not be from personal account).

(III) EMD Documents: (if applicable- for exemption/ reduced rate EMD payable)

MSME Bidders, who have claimed for reduced EMD or exemption in EMD have to submit

online / upload copy of documents as mentioned below:

Commercial Terms & conditions Cl No. (8)[2] (b) (c) & (d) shall be replaced by (b)

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration is eligible for exemption

from the payment of EMD amount on submission of Duly notarized copy of UDYAM

REGISTRATION CERTIFICATE from group A & minimum one certificate from

group B. (i.e. UDYAM RGISTRATION CERTIFICATE from Group A and one certificate

A Group B Group

1 1 CSPO Registration Certificates

Date Seal & signature of Tenderer

UDYAM REGISTRATION 2 NSIC Registration Certificates

CERTIFICATE 3 DGS&D Registration Certificates

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side

(Reduced) EMD amount on submission of duly notarized copy of any one certificate

from above mentioned Group A & B.

Note: The Certificates should indicate the manufacture of items offered & in case of

Udyam registration certificate, it should indicate the manufacture of related group of

item. Further submitted certificate should be valid, wherever applicable.

Provisional Registration Certificate are not allowed.

In view of Ministry of Micro, Small and Medium Enterprises, Govt. of India, New Delhi

Notification S.O. 2119 (E) dated 26th Jun, 2020, subsequent clarifications issued vide

O.M. No. 2/1(5)/2019-P&G/Policy (Pt. IV) dated 6th August, 2020 and Amendment S.O.

2347 (E) dated: 16/06/2021 Only “UDYAM REGISTRATION CERTIFICATE” out of SSI /

MSME Part-II / Udyog Aadhar Memorandum / Udyam Registration Certificate shall

remain valid from 1st Jan-2022 or from the date of amended in future by the ministry of

Micro Small and Medium Enterprises (MSME) Govt. of India

(IV) Vendor Registration: Not Applicable

(V) Notarized copy of Country Boundary Declaration: on Rs. 300/- Non judicial stamp

paper (as per attached format)

• The Certificate regarding “RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A

COUNTRY WHICH SHARES A LAND BORDER WITH INDIA:

Every bidder/s should upload on N-procure website, at the time of submission of bid, give

a declaration as per attached Certificate.

1) Bidder has to upload anyone Land Boarder sharing Declaration Certificate on N-procure

website i.e. either Cetificate-A1 or Certificate A2 as mandatory documents. On event of

non-submission of Certificate A1 or Certificate A2, their bid shall be out rightly rejected.

2) If bidder upload both certificate i.e. Certificate-A1 & Certificate-A2, their bid shall be out

rightly rejected.

(VI) Notarized declaration for Authorized representative: on Rs. 300/- Non judicial stamp

paper for Authorized representative. (as per attached format)

As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest

among Bidders/Agents clause No.4.23, Kindly upload on N-procure website authority

letter of your representative (Who will make correspondence with GETCO) as mandatory

tender document. Also mention name of same authorized representative in online Annexure-

3. For any discrepancy between online Annexure-3 & online uploaded Notarized

declaration for Authorized representative, online uploaded Notarized declaration

online will be considered as final.

Date Seal & signature of Tenderer

• Bidders are requested to upload all Mandatory documents on N-procure website in

Preliminary stage (refer Table-A). If any Mandatory Documents are missing, the Bid

will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid”.

During scrutiny of the documents submitted online in soft copies, if required, its

original copies may also be asked from the bidders for verification of the same.

5. List of Banks for submission of BG:

Bank Guarantees to be submitted against Performance Guarantee as per Clause 9 &

41, of the Commercial Terms and Conditions and wherever applicable shall be

furnished by following Banks: (on Rs. 300 Non judicial stamp)

(A) All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD / EMD for the period

up to 31.03.2027. The validity cut-off date in GR is with respect to date of issue

of Bank Guarantee irrespective of date of termination of Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

Date Seal & signature of Tenderer

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

Bank Guarantee of other than above mentioned banks towards Performance Bank

Guarantee for Supply & Warranty will not be acceptable.

Note: On receipt of approved list of Bank from GoG, same may be applicable & bidder has

to submit fresh BG if Bank name is not included for submitted BG.

6. The Bidders are requested to submit the Execution BG, and Performance BG &

Purchase Agreement on Rs. 300 Non judicial stamp.

7. GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder GETCO LTD.-SLDC-Baroda

2 Current Account No.

3 Name of Bank Bank of India

Alkapuri Branch,

5 Address of Bank

Race course Circle,Near GEB Office,

Vadodara-390007

6 IFSC Code BKID0002501

7 PAN No AABCG4029R

8 GST No 24AABCG4029R2ZC

8. Latest Chartered Engineer certificate for manufacturing capacity.

9. As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of

Interest among Bidders/Agents clause No.4.23, Kindly submit authority letter of your

representative (Who will make correspondence with GETCO) in tender document

10. Guarantee: - The Guarantee shall be as per Terms & Conditions (BG shall be valid

11. Validity of the Offer: Clause no. 10 of commercial terms & conditions of tender may be

read as: “The offer will have to be kept valid for a period of 120 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be delayed, the

Date Seal & signature of Tenderer

tenderer’s will be asked to extend the same without change in the prices or any terms

and conditions of the offer. If any change is made, original or during the extended validity

period, the offer will be liable for outright rejection without entering into further

correspondence in this regard and no reference will also be made.”

12. Bidder has to submit following document online along with technical bid.

1. A set of tender drawing

2. A set of Type test Reports

3. Manufacturing Quality Plan

4. Field Quality plan

5. Erection, testing & Commissioning and maintenance manuals.

13. It is proposed to have integrity pact, to have best business practices in an atmosphere of

trust to provide goods & services for the ultimate benefit of the society and Nation.

14. GETCO management desires to have an integrity pact attached herewith to be signed by

authorized person of vendor. However, this document is voluntarily and does not have

any legal binding. (Bidder has to attached in soft copy along with technical bid)

15. Qualifying requirements is put up Separately.

16. The bidders are requested to submit their bids on- line through our service provider M/s

(n) Code Solutions, one day prior to the due date for submission, in order to avoid all

complications / disputes at later stage arising due to last moment submission.

17. If bidder fail to submit original copy of type test reports or type test reports are found fake

/ tampered, then LOI will be cancelled. Also, submitted EMD against the tender will be

encashed. Also, such bidders shall not be allowed to participate in the future tender for

18. Clause No. 9.1.1 shall be added in Commercial Terms & conditions as under:

9.1.1: Security Deposit if paid will be returned on successful completion of the Order and

only after the Performance Guarantee Condition is fulfilled.

If the full Security Deposit amount is not paid within 15 (Fifteen) days after the receipt of

the LOA OR Valid & Notarized NSIC certificate is not submitted, then the LOA/order will

be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of the

Corporation) and without entering into any correspondences and this will be binding on the

19. Commercial terms & condition clause No. 23.1 first para shall be read as under.

Penalty shall be @ 0.5% per week or part thereof plus applicable taxes (if any) on delayed

portion subject to maximum 10% of the delayed portion order value. in case of supply only,

whereas in case of Projects, the ceiling shall be with reference to total contract value

including GST and Cess as applicable of the project (Supply + Erection + Civil). For

Date Seal & signature of Tenderer

calculating the delayed portion, date of actual receipt of material at store shall be

Moreover, in case of supply is delayed more than seven months, company may initiate

actions for Stop Deal/ Black List along with risk purchase.

20. Deduction of TDS under GST:

“TDS under GST @ 2 % (1 % CGST & 1 % SGST or 2 % IGST, as applicable) or at the

applicable rate from time to time, will be deducted from the bill of the Suppliers / Contractors

at the time of credit or payment. TDS certificates in the prescribed format will be issued as

per prescribed rules under GST.”

21. Income Tax (TDS)

TDS under Income Tax will be deducted on purchase of goods by GETCO @ 0.1% of the

sum exceeding Rs. 50 Lacs u/s 194Q from the bill of suppliers / Contractors at the time of

credit or payment whichever is earlier. TDS will be deducted on Advance Payment being

also made by GETCO to Supplier. Further in some of the cases, where TCS u/s 206 (1H)

is applicable also along with TDS u/s 194Q, then only TDS on Purchase of Goods u/s 194Q

shall be deductible, as TDS u/s 194Q overrides TCS u/s 206C (1H).

As per the Section 206AB of Income Tax Act, TDS under Income Tax will be deducted at

higher rates of the following rates: (Non-filers of ITRs for the past two fiscal years will be

subjected to higher TDS)

a) At twice the rate specified in the relevant provision of the Act,

b) At twice the rates in force

22. As per Purchase Policy Amendment no. (9) dt.03/08/2019 regarding Conflict of Interest

among Bidders/Agents clause No.4.23 as under:

A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practice to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may consider to have a conflict of interest with one or more parties in this bidding

process for particular quoted item, if:

a) They have proprietor/Partner(s)/Director(s) in common: or

b) They receive or have received any direct or indirect subsidy/financial stake from any

c) They have the same legal representative/agent for purposes of the bid; or

d) They have relationship with each other, directly or through common third parties, they

put them in a position to have access to information about or influence on the bid of

another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/sub-

assembly/assemblies from one bidding manufacture in more than one bid.

Date Seal & signature of Tenderer

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufactures, one agent cannot represent two manufacturer or quote on their one

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/dealer. There can be only one bid from the following;

1.The Principal manufacturer directly or through one Indian agent on his behalf; and

2.Indian/Foreign agent on behalf of only one principal.

g) A bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the bid;

h) In case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/common

business/management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration. That bidder shall

not have conflict of interest with other bidders for particular quoted item, as above.

Note: Kindly submit authority letter of your representative on N-procure website

(i.e. in preliminary bid document).

23. As per Purchase Policy Amendment No. (10) dtd.14.11.2019 (Addition of new clause no.

4.17.5 in Purchase Policy – 2016 for procurement of material) as under:

The supplier has option to submit single Bank Guarantee, to cover execution period and

Guarantee/Warrantee period, equivalent to higher of two Bank Guarantees I.e. Security

Deposit and Performance Guarantee as mentioned in Clause No. 4.17.5 to 4.17.7.

It should be valid till completion of Guarantee/Warrantee period including additional one

However, in case of the delay in execution/delivery extension of Purchase Order, the

supplier shall have to extend such Bank Guarantee accordingly

24. Rights of the Owner :

The New Special conditions of contract shall be considered as below:

Owner shall mean the Gujarat Energy Transmission Corporation Limited, Vadodara or

any of its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and

shall include its legal representatives, successors and assigns.

“In event of failure of the contractor to pay the amount of penalty as demanded, the

owner shall be entitled to deduct the amount of penalty for delay from the amounts

payable to the contractors under any bills raised under this contract or any other

amount payable under any other contract with the GUVNL and its Subsidiary

companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is

permissible for the owner to adjust the amount of penalty of delay against any Bank

Date Seal & signature of Tenderer

Guarantee furnished by the contractor under this contract or any other contract with

GUVNL and/or its subsidiary companies.”

“RIGHTS OF THE OWNER:-

Whenever any claim or claims for payment of a sum of money arises out of or under the

contract against the contractor, the owner shall be entitled to withhold and also have a

lien to retain such sum or sums in whole or in part from the security, if any, deposited by

the contractor and for the purpose aforesaid, the Owner shall be entitled to encash and

withhold the amount of performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization

or adjudication of any such claim. In the event of the security is insufficient to cover the

claimed amount or amounts, the Owner shall be entitled to withhold and have lien to

retain to the extent of the such claimed amount or amounts referred to above, from any

sum or sums found payable or which at any time-thereafter may become payable to the

contractor under the same contract or any other contract with the owner or GUVNL or its

Subsidiary companies pending finalization or adjudication of any such claim.

Lien in respect of claims in other contracts:

a) Any sum of money due and payable, to the contractor (including the security

deposit) under the contract may be withheld or retained by way of lien by the Owner

against any of its claim in respect of payment of a sum of money arising out of or

under any other contract made by the Contractor with the Owner or GUVNL or any

of its subsidiary companies.

It is an agreed that the sum of money so withheld or retained under this clause by the

Owner will be kept withheld or retained as such by the Owner till its claim arising out of the

same contract or any other contract is either mutually settled or determined by the arbitrator

or competent court, as the case may be, and the Contractor shall have no claim for interest

or damages whatsoever on this account or on any other ground in respect of any sum of

money withheld or retained under this clause and as may be duly notified to the contractor.”

25. Amendment in commercial terms and conditions – REGARDING RESTRICTIONS ON

PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND

BORDER WITH INDIA:

I. Any bidder from a country which shares a land border with India will be eligible to bid in

this tender only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain

contexts) means any person or firm or company, including any member of a

consortium or joint venture (that is an association of several persons, or firms or

companies), every artificial juridical person not falling in any of the descriptions of

bidders stated hereinbefore, including any agency branch or office controlled by

such person, participating in a procurement process.

III "Bidder from a country which shares a land border with India" for the purpose of this

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such a country;

Date Seal & signature of Tenderer

c) An entity substantially controlled through entities incorporated, established or

registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or joint venture

falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more

juridical person, has a controlling ownership interest or who exercises control

through other means.

a. "Controlling ownership interest" means ownership of or entitlement to more than

twenty-five per cent of shares or capital or profits of the company;

b. "Control” shall include the right to appoint majority of the directors or to control

the management or policy decisions including by virtue of their shareholding or

management rights or shareholders agreements or voting agreements;

c. In case of a partnership firm, the beneficial owner is the natural person(s) who,

whether acting alone or together, or through one or more juridical person, has

ownership of entitlement to more than fifteen percent of capital or profits of the

d. In case of an unincorporated association or body of individuals, the beneficial

owner is the natural person(s), who, whether acting alone or together, or through

one or more juridical person, has ownership of or entitlement to more than fifteen

percent of the property or capital or profits of such association or body of

e. Where no natural person is identified under (1) or (2) or (3) above, the beneficial

owner is the relevant natural person who holds the position of senior managing

f. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with fifteen

percent or more interest in the trust and any other natural person exercising

ultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.

Moreover, kindly refer the “Office Memorandum” Issued by Ministry of Finance Ref. No.

F. No. 6/18/2019-PPD, dtd: 23rd July, 2020 and submit all relevant documents

Every bidder/s should, at the time of submission of bid, give a declaration as per

attached Certificate for above.

Date Seal & signature of Tenderer

1. Bidder has to upload anyone Land Boarder sharing Declaration Certificate on N-

procure website i.e. either Cetificate-A1 or Certificate A2 as mandatory documents.

On event of non-submission of Certificate A1 or Certificate A2, their bid shall be

out rightly rejected.

2. If bidder upload both certificate i.e. Certificate-A1 & Certificate-A2, their bid shall

be out rightly rejected

26. Dispute Resolution Mechanism

Clause No. 50 " ARBITRATION" of Commercial Terms and Conditions shall be superseded by

following clause:

For Pprocurement of Goods or Services and Non- Works Contracts:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating

to this contract with reference to the construction, interpretation, breach, termination or

validity thereof (hereinafter referred as "the Dispute") shall, upon the written request of

either Party be referred to the authorized representatives of the Disputing Parties for

resolution. The authorized representatives shall promptly meet and attempt to negotiate

in good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause 31, arising under or in connection with the

present agreement, the same shall be referred to the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad ("the Centre" for short), currently

functioning in the High Court Complex, Sola, Ahmedabad for appointment of arbitrator

and thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration

proceedings in accordance with its rules. If the parties unanimously agree to appoint three

arbitrators, then in that case, each party shall appoint one arbitrator from the panel of

arbitrators of the Centre, and the Centre shall appoint the third arbitrator, who will act as

the Presiding Arbitrator. Such arbitration shall be the sole and exclusive remedy between

the parties for all disputes arising under or in connection with this agreement. The

arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court Complex,

Sola, Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and

Conciliation Act, 1996 as amended from time to time, and the proceedings shall be

conducted in English. The arbitration award shall be final and binding on the parties

Refer commercial terms and condition uploaded with this tender. However, following may

please be considered.

(1) Please refer Annexure -11 of commercial terms & conditions, documents mentioned shall

be submitted online.

(2) All the online Annexure & price bid i.e. Annexure-1 to 16, GTP and price bid are not to be

submitted with the physical documents.

Date Seal & signature of Tenderer

a. online offer shall be read as all online Annexures/GTP/all forms where bidder has to fill

b. Online submitted/attached documents shall be read as “all reference documents (as

per Table-A & B) which bidder has to upload/attach in Preliminary stage & Technical

(4) While filling up the online “PRICE BID”, please note following:

Applicable GST rates needs to be mentioned in “GST rate with Cess, if any” Column and in

case of tenderers opting for composition scheme, “C” shall be mentioned and amount (In

Rs.) shall be “0” (Zero) in “Unit GST with Cess, if any per Unit in Rs.” Column of online

(5) Please refer Clause No. 36 of commercial terms & conditions, the required documents shall

be submitted /Attached in soft copy only.

(6) Bidder shall have to submit all tender Documents as per Table A & B (i.e. Page no. 19 & 20).

(7) Please read Clause no. 34 of commercial terms & conditions instead of Clause no. 35 for

“IMPORTANT INSTRUCTION”

Date:- SIGNATURE OF TENDERER

Place:- COMPANY’S ROUND SEAL

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

To create environment where Business Confidence is built through Best Business Practices

and is fostered in an atmosphere of trust and respect between providers of goods and services

and their users for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

• To maintain the highest ethical standards In Not to bring pressure / recommendations

business and professional outside GETCO to influence its decision.

• Not to use intimidation, threat, inducement

a) Ensure maximum transparency to the or Pressure of any kind on GETCO or any

Satisfaction of stakeholders. of it’s employees under any

To ensure to fulfill the terms of agreement /

To be prompt and reasonable in fulfilling

contract and to consider objectively the

the contract, agreement, legal obligations.

viewpoint of parties.

• To provide goods and / or services timely

• To ensure regular and timely release of

as per agreed quality and specifications at

payment on due dates for work done.

minimum cost of GETCO.

Date Seal & signature of Tenderer

• To ensure that no improper demand is made • To abide by the general discipline to be

by employees or by anyone on our behalf. maintained in our dealings.

• To give maximum possible assistance to all

• To be true and honest in furnishing

the Vendors / Suppliers / Service provider

information including payment to agents /

and other to enable them to complete the

contract in time.

• To provide all information to suppliers/ • Not to divulge any information, business

contractors relating to contract / Job which details available during the course of

facilitate him to complete the contract / job business relationship to others without the

successfully in time. written consent of GETCO.

• To ensure minimum hurdles to Vendors/ • Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non-formal

agreement / contract / work order. so as to influence the price.

Seal & Signature __________________

(GETCO Authorized Signatory) Seal & Signature

(Party’s Authorized Person)

Date Seal & signature of Tenderer

FOR BANK GUARANTEE FORMAT PLEASE REFER COMMERCIAL TERMS &

IMPORTANT FOR BANK GUARANTEE’S:

NAME OF DESIGNATED BANKS:

a) All Nationalized Banks.

b) Private Sector Banks authorized by RBI to undertake the state Government

business, as per above list.

Note: The banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK

c) Bank Guarantee number and date to be written on every page, of Bank

Guarantee & its extension.

d) If B/G amount is more than Rs. 50,000/-, kindly take sign of two Bank Officer

with their respective Employee Code No.

e) Valid confirmation letter of the concerned Bank in an approved format

should be attaché with every Bank Guarantee & its Extension.

f) Stamp paper should be valid & recent one and date of issuing of stamp

paper should not be beyond six months, in any case.

g) Round seal and signature of two Bank Officers should be affixed on every

Date Seal & signature of Tenderer

Following Documents (i.e. signed & sealed) are mandatory to be

submitted in soft copy in preliminary stage. In absence of it, the bid

shall be outright rejected.

Note:- For any discrepancy between physical EMD cover documents received and online

document (Table B), physical EMD cover documents will be considered as final.

Copy of Tender Fee RTGS/NEFT/Online Detail (as per clause 4 (I) of schedule

Copy of EMD DD/ Bank Guarantee/RTGS/NEFT/ Online Detail (as per clause

(II) of schedule –A)

Notarized copy of EMD Documents if applicable for exemption/ reduced rate

EMD payable (refer Clause 4)

4 Copy of Vendor Registration or fees receipt of VR application (not Mandatory)

Copy of Notarized Country Boundary Declaration on 300/- Rs. non judicial stamp

5 (as per attached format) (Submit only anyone Land Boarder sharing

Declaration Certificate i.e. either Cetificate-A1 or Certificate A2) (not

Copy of Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached

format for Authorized representative.(as per attached format)

During scrutiny of the documents submitted online in soft copies (Table-B), if

required, its original copies may also be asked from the bidders for verification

These Documents are Mandatory to attach in soft copy in Technical Bid in

(n)procure. In absence of it your bid will be outright rejected.

All documents must be sealed & Signed

Sr. Description

(i) Technical & commercial Documents

1 Tender Schedule-A with all corrigendum

2 Integrity Pact signed by firm

3 Certificate -A

4 Important Instructions

5 Commercial Terms and conditions

6 GETCO Technical specifications

7 Testing results & Type test Reports

8 List of testing equipment’s (must have been calibrated up dated) for offered

item/s of tender (Not Applicable)

9 List of machinery installed & Testing Facility for manufacturing of offered

item/s of tender

10 CE Certificate For Annual production capacity (with shift in operation) of

each item manufactured (Factory address and items must be clearly

11 Past Executed order copy with GUVNL & its subsidiaries company (last

Date Seal & signature of Tenderer

years) (Must be listed in online Annexure -6)

* Order copy must be of same factory works as per submitted copy of

Vendor registration. In case of deferment submit supporting document

along with PO copy)

12 Performance reports with PO copy (Performance report must be listed in

13 Quality Assurance Plan

14 Valid Factory License

15 A set of tender drawing

16 Field quality plan (if applicable)

17 Erection, testing & Commissioning and maintenance manuals (if applicable)

(Not Applicable)

(ii) Financial Documents

18 A/c detail/ cancelled Cheque

19 GST Registration

21 Last three Financial years Balance sheet with audited result

22 Last Three Financial year ITR filled

23 Last Three year turn over/ CA Certificate

24 List of Partners/Directors with MoA

25 Partnership deed / Memorandum of Pvt. or Public limited company’s issued

(iii) Certificates

26 Notarized Copy of BIS License (if applicable)

27 BEE Certificate (if applicable)

28 ISO Certificate

29 Power of Attorney/Board Resolution

1. Bidder must submit all documents mentioned in above table invariably

wherever required/applicable with duly sign & seal as per Tender

conditions. Please read tender documents carefully.

2. It’s GETCO sole discretion to reject the offer without any of above

3. Bidder are requested to name their “pdf” files as per description given in above

tables and must be attached at appropriate place (i.e your factory license pdf

document must be named as “Valid Factory License” & must be attached at

appropriate place only)

4. All above mentioned documents are mandatory and must be attached in

Preliminary Bid & Technical Bid. However, in any case some document is

not applicable (e.g List of Partner/Directors in case of proprietary Bidder) than,

they have to attach PDF document.

5. Document size per field should not be more than 3 MB. For Documents which

can be of bigger size more than one fields (non-mandatory fields) are already

provided. (For this bidder has to split their document and named them as for

Example Type Test Report-1, Type Test Report-2 etc.)

Some extra Non- mandatory fields are also provided in attachment section of online

Technical bid. Bidders can utilize these fields if they required more field to attached

their documents. Even after this Bidder in not able to upload their all documents,

then they are requested to contact SLDC GETCO.

Date Seal & signature of Tenderer

(1) Tender is invited through n-Procure website i.e. https://www.tender.nprocure.com/ for

all required tender items in single tender.

(2) After Techno-Commercial Scrutiny Successful Bidders will be informed regarding

price Bid opening before Two days (At least One working day) of schedule time of

opening. However, Price bids will not be shared.

(3) After opening of price bid, bidders will see on n-Procure that price bids opened by

GETCO but will not able see individual price quoted by them (i.e. price quoted by

other bidders.)

(4) To participate the Inter-se Reversed Bidding, bidders have to create e-Auction USER

ID on https://e-auction.nprocure.com/ and it is mandatory to submit the same along

with Preliminary Stage; so that the bidder shall be allowed to participate the Inter-se

Reversed Bidding. Details regarding elimination criteria and Inter-se Reversed bidding

is available in Annexure-I in schedule-A.

(5) Reverse auction will be carried out on web portal: https://e-auction.nprocure.com/

(6) The Inter-se reverse bidding shall be carried out on the same day for which the

decremental value and duration for the Inter-se Reversed bidding shall be informed

to the qualified bidders before start of “Inter-se Reverse Bidding”.

(7) Elimination criteria will be as under

Sr. Bidders Particulars

1 2 No elimination.

2 3 to 5 H-1 Bidder shall be eliminated

3 6 or more bidders H-1 & H-2 Bidders shall be eliminated

(8) The L-1 price shall be put up for starting price for Inter-se Reversed bidding. Inter-se

Reversed bidding shall be for reducing the price and the bidder have to reduce their

quoted price in decrement of value as decided before start of Inter-se Reversed bidding.

If any bidder bids in last 2 (Two) Minutes of deadline for submission of bid for Inter-se

Reversed bidding then, the time for inter-se Reversed bidding shall be extended for

further 5 (Five) Minutes from its previous closing time.

(9) On completion of complete inter-se Reversed bidding, bid price along with position of

bidder shall be shared and for that it is mandatory for all bidders to log in irrespective of

whether to participate or not.

(10) On completion of complete Inter-se Reversed bidding of Package, Price bids of N-

procure portal will be shared.

(11) After Interse Reversed bidding process, L-1 bidder shall be decided on lowest revised

(13) The L-1 bidder after Inter-se revised bidding shall have to submit break-up in line with

their quoted price bid within three days.

(12) After Inter-se reverse bidding GUVNL Purchase policy 2016 & subsequent amendments

shall be applicable.

Date Seal & signature of Tenderer