Construction of Multi-Modal Integration Works for 21 Metro Stations (4 Stations in Corridor 1 - namely Sarthana, Nature Park, Varachha Chopati Garden, Shree Swaminarayan Mandir; and 17 Stations In Corridor 2 - Namely Bhesan, Botanical Garden, Ugat Vaarigruh Palanpur Road, L.P. Savani, Performing Art Centre, Adajan Gam, Aquarium, Badrinarayan Temple, Athwa Chaupati, Udhana Darwaja, Kamela Darwaja, Anjana Farm, Model Town, Magob, Bharat Cancer Hospital, and Saroli) Under Surat Metro Rail Project Phase - 1

Annexure – 1: Requirements for proposed Works Programme .......................

Annexure – 2: Form of Letter of Undertaking ...................................................

Annexure – 3: Undertaking for Downloaded Bid Document ...........................

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 3 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 4: Environmental, Social, Health and Safety (ESHS) Methodology

Annexure – 5: Site Organization and Method Statement ................................

Form PER-2/MMI-2: Resume of Proposed Personnel .......................................

Form SUB/MMI-2: Proposed Subcontractors for Major Items of Works .........

Form FB-2/MMI-2, Form of Certificate Confirming Submission of All

Documents of Financial Bid in Technical Bid with Prices Left Blank ..

Form FB-5: Outline Environmental Plan ...........................................................

Form FB-8: Form of Declaration for Non-Engagement of Any Agent,

6Form FB-10: Form of Certificate Confirming Receipt of All Bid Addenda ...

Form FB – 12: Form of Certificate Confirming Careful Examination of All the

Contents of Bid Documents and Signing of All Pages of Bidder’s

Annexure – 1, Summary Sheet of Bill of Quantities & Quoted Rates ............

Annexure – 2, (Tax Estimate), Details of Taxes/Duties/Levies, etc Included in

Annexure –3, Pricing of Unqualified Withdrawal of Conditions, Qualifications,

Deviations etc. Submitted In Form .......................................................

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 4 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

PART 1 – Bidding Procedures

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 5 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

BIDDING FORMS – IFCQR BID

The Bidder shall submit the Forms included in Section IV: Bidding Forms and Schedules in

support of its Qualification as per Section III: Qualification and Evaluation Criteria.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 6 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Letter of Initial Filter cum Qualification Requirement

Date: Insert the date of the Letter of IFCQR Bid

ICB No.: Insert the ICB no. as per ITB

To: Insert the name of the Employer as per ITB 1.1 ("Project Executing Agency")

Insert the address of the Employer as per ITB

We, the undersigned, apply to be qualified for the referenced ICB and declare that:

(a) we have examined and have no reservations to the qualification documents, including

Addenda No., issued in accordance with ITB Clause 8: [insert the number and issuing

date of each addendum];

(b) we, including any subcontractors or suppliers for any part of the contract resulting

from this qualification process, have nationalities from eligible countries, in

accordance with ITB Sub-Clause 4.3: [insert the nationality of the Bidder, including that

of all parties in case of a JV, and the nationality of each already identified subcontractor

and supplier of related services, if applicable];

(c) we, including any subcontractors or suppliers for any part of the contract resulting

from this qualification do not have any conflict of interest, in accordance with ITB Sub-

(d) we, including any subcontractors or suppliers for any part of the contract resulting

from this qualification, have not been declared ineligible by KfW, and/or we are not

subject to sanction from either Germany, the European Union or the United Nations

in accordance with the lists of exclusion established by these institutions regarding

fight against terrorism in accordance with ITB Sub-Clause 4.3;

(e) [we are not a government owned entity, or, we meet the requirements of ITB Sub-

(f) we, including any major subcontractors and suppliers declare that we fully respect ILO

Core Labour Standards in our business practice in accordance with ITB Sub-Clause

and Form COC-5.6;

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 7 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(g) we, in accordance with ITB Sub-Clause 35.1, plan to subcontract the following key

activities and/or parts of the works: [insert any of the key activities identified in Section

III- 4.2 which the Bidder intends to subcontract];

(h) We acknowledge and agree that the Employer reserves the right to annul the bidding

process and reject all Bids at any time prior to contract award without thereby

incurring any liability to us;

Signed [insert signature of the Bidder’s representative, authorised in accordance with ITB4.1,

whose name and capacity are shown below]

Name [insert full name of person signing the application]

In the Capacity of [insert legal capacity of person signing the application]

Duly authorised to sign the application for and on behalf of:

Bidder’s Name [insert full name of Bidder]

Address [insert street number/town or city/country address]

Dated on [insert day number] day of [insert month], [insert year].

Power of attorney, authorising the Bidder’s representative to act for and on behalf of the

Bidder, in accordance with ITB 4.1.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 8 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Declaration of Undertaking

Date: Insert the date of the Declaration of Undertaking

Reference name of the

Application/Offer/Contract: Insert the name of the Project as per ITB 2.1 ("Contract")1

To: Insert the name of the Employer as per ITB 1.1 ("Project

Executing Agency")

Insert the address of the Employer as per ITB

1. We recognise and accept that KfW only finances projects of the Project Executing Agency

(“PEA”)2 subject to its own conditions which are set out in the Funding Agreement it has

entered into with the PEA. As a matter of consequence, no legal relationship exists between

KfW and Please select: our company or our Joint Venture add if applicable: or our

Subcontractors under the Contract. The PEA retains exclusive responsibility for the preparation

and implementation of the Tender Process and the performance of the Contract.

2. We hereby certify that neither we nor any of our board members or legal representatives add

if applicable: nor any other member of our Joint Venture add if applicable: including

Subcontractors under the Contract are in any of the following situations:

2.1) being bankrupt, wound up or ceasing our activities, having our activities administered

by courts, having entered into receivership, reorganisation or being in any analogous

2.2 ) convicted by a final judgement or a final administrative decision or subject to financial

sanctions by the United Nations, the European Union or Germany for involvement in a

criminal organisation, money laundering, terrorist-related offences, child labour or

trafficking in human beings; this criterion of exclusion is also applicable to legal Persons,

whose majority of shares are held or factually controlled by natural or legal Persons

which themselves are subject to such convictions or sanctions;

2.3) having been convicted by a final court decision or a final administrative decision by a

court, the European Union, national authorities in the Partner Country or in Germany for

Sanctionable Practice in connection with a Tender Process or the performance of a

Contract or for an irregularity affecting the EU’s and/or Germany’s and/or the Partner

Country’s financial interests;

2.4) having been subject, within the past five years, to a contract termination fully settled

against us for significant or persistent failure to comply with our contractual obligations

during such Contract performance, unless this termination was challenged and dispute

resolution is still pending or has not confirmed a full settlement against us;

Capitalised terms used, but not otherwise defined in this Declaration of Undertaking have the meaning

given to such term in KfW ’s “Guidelines for the Procurement of Consulting Services, Works, Goods,

Plant and Non-Consulting Services in Financial Cooperation with Partner Countries”.

The PEA means the purchaser, the employer, the client, as the case may be, for the procurement of

Consulting Services, Works, Plant, Goods or Non-Consulting Services.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 9 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

2.5) not having fulfilled applicable fiscal obligations regarding payments of taxes either in

the country where we are constituted or the Partner country;

2.6) being subject to an exclusion decision of the World Bank or any other multilateral

development bank and being listed on the website http: //www.worldbank.org/debarr

or on the relevant list of any other multilateral development bank, respectively; or

2.7) being guilty of misrepresentation in supplying the information required as condition to

participation in this Tender Procedure.

3. We hereby certify that neither we: nor any of the members of our Joint Venture nor any of our

Subcontractors under the Contract are in any of the following situations of conflict of interest:

3.1) being an affiliate controlled by the PEA or a shareholder controlling the PEA, unless the

stemming conflict of interest has been brought to the attention of KfW and resolved to

its satisfaction;

3.2) having a business or family relationship with a PEA's staff involved in the Tender Process

or the supervision of the resulting Contract, unless the stemming conflict of interest has

been brought to the attention of KfW and resolved to its satisfaction;

3.3) being controlled by or controlling another Applicant or Bidder, or being under common

control with another Applicant or Bidder, or receiving from or granting subsidies directly

or indirectly to another Applicant or Bidder, having the same legal representative as

another Applicant or Bidder, maintaining direct or indirect contacts with another

Applicant or Bidder which allows us to have or give access to information contained in

the respective Applications or Offers, influencing them or influencing decisions of the

3.4) being engaged in a Consulting Services activity, which, by its nature, may be in conflict

with the assignments that we would carry out for the PEA;

3.5) in the case of procurement of Works, Plant or Goods:

(i) having prepared or having been associated with a Person who prepared

specifications, drawings, calculations and other documentation to be used in the

Tender Process of this Contract;

(ii) having been recruited (or being proposed to be recruited) ourselves or any of our

affiliates, to carry out works supervision or inspection for this Contract;

4. As a state-owned entity competing in a Tender Process, we certify that we have legal and

financial autonomy and that we operate under commercial laws and regulations.

5. We undertake to bring to the attention of the PEA, which will inform KfW, any change in

situation with regard to points 2 to 4 here above.

6. In the context of the Tender Process and performance of the corresponding Contract:

6.1) neither we: nor any of the members of our Joint Venture nor any of our Subcontractors

under the Contract have engaged or will engage in any Sanctionable Practice during the

Tender Process and in the case of being awarded a Contract will engage in any

Sanctionable Practice during the performance of the Contract;

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 10 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

6.2) neither we nor any of the members of our Joint Venture nor any of our Subcontractors

under the Contract shall acquire or supply any equipment nor operate in any sectors

under an embargo of the United Nations, the European Union or Germany; and

6.3) we commit ourselves to complying with and ensuring that our Subcontractors and major

suppliers under the Contract comply with international environmental and labour

standards, consistent with laws and regulations applicable in the country of

implementation of the Contract and the fundamental conventions of the International

Labour Organisation1 (ILO) and international environmental treaties. Moreover, we shall

implement environmental and social risks mitigation measures when specified in the

relevant environmental and social management plans or other similar documents

provided by the PEA and, in any case, implement measures to prevent sexual

exploitation and abuse and gender-based violence.

7. In the case of being awarded a Contract, we, as well as all members of our Joint Venture

partners add if applicable: and Subcontractors under the Contract will, (i) upon request, provide

information relating to the Tender Process and the performance of the Contract and (ii) permit

the PEA and KfW or an auditor appointed by either of them, and in the case of financing by

the European Union also to European institutions having competence under European Union

law, to inspect the respective accounts, records and documents, to permit on the spot checks

and to ensure access to sites and the respective project.

8. In the case of being awarded a Contract, we, as well as all members of our Joint Venture

partners add if applicable: and Subcontractors under the Contract undertake to preserve above

mentioned records and documents in accordance with applicable law, but, in any case for at

least six years from the date of fulfilment or termination of the Contract. Our financial

transactions and financial statements shall be subject to auditing procedures in accordance

with applicable law. Furthermore, we accept that our data (including personal data) generated

in connection with the preparation and implementation of the Tender Process and the

performance of the Contract are stored and processed according to the applicable law by the

Name of the Bidder Insert the name of the Bidder

Name of the person duly

authorised to sign the Bid on

behalf of the Bidder Insert the name of the person signing the Bid

1 In case ILO conventions have not been fully ratified or implemented in the Employer’s country the

Applicant/Bidder/Contractor shall, to the satisfaction of the Employer and KfW, propose and implement

appropriate measures in the spirit of the said ILO conventions with respect to a) workers grievances on

working conditions and terms of employment, b) child labour, c) forced labour, d) worker’s organisations

and e) non-discrimination.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 11 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Legal capacity of the person duly

authorised to sign the Bid on

behalf of the Bidder Insert the legal capacity of the person signing the Bid

Date of Signing dd of MMMM, YYYY

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 12 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form ELI-1.1/MMI-2

Bidder Information Form

Date: Insert the date of the Declaration of Undertaking

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

Bidder's Legal Name Insert Full Name

Bidder's Country of

Constitution Indicate Country of Constitution

Bidder's Year of Constitution Indicate Year of Constitution

Bidder's Legal Address in the

Country of Constitution Insert Street/Number/Town or City/Country

Bidder's Authorised

Name: Insert Full Name

Address: Insert Street/Number/Town or City/Country

Telephone/Fax Numbers: Insert Telephone/Fax Numbers, including Country and City Codes

Email Address Indicate Email Address

Information regarding Note

(xi) under para 1.2.4 of

Section-III Insert relevant details

The following documents are required:

(Single Entities only – JV shall refer to Form ELI-1.2)

1. Copies of Original Documents of:

- Articles of Incorporation or Constitution or a notarized Trade Register Copy of the Legal Entity

named above, in accordance with ITB

- Authorisation to represent the Firm named in above, in accordance with ITB 21.2 & ITB

- In case of Government-owned Enterprise or Institution, in accordance with ITB 4.3, Documents

- Legal and Financial Autonomy

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 13 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

- Operation under Commercial Law

- Establishing that the Bidder is not a dependent Agency of the Employer

2. A General Presentation of the Bidder (Name, Legal Structure, Business Areas, Subsidiaries and

Shareholdings, Number of Staff, etc.)

3. Current Organization Chart, List of the Members of the Board of Directors, List of Beneficial

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 14 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form ELI-1.2 (a) /MMI-2

Bidder's JV Information Form

T1: JV Information Summary (to be filled by the JV Lead Firm)

Date: Insert the date of the Declaration of Undertaking

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

JV's Legal Name Insert the JV’s Legal Name

Legal Names of the JV Firms Insert the Legal Names of the Bidder’s JV Members

Please underline the Name of the JV Lead Firm

Name(s) of the JV Authorised Insert the Name(s) of the JV Authorised Representative(s)

Representative(s)

The following documents are required:

1. Copies of Original Documents of:

- Letter of intent to form JV or JV Agreement, in accordance with, in accordance with ITB

- The Bidder should submit an undertaking spelling out specific responsibilities of each JV

partner and adhere to those during the contract execution.

JV or consortium shall be jointly and severally responsible and any responsibility and liability

of JV or consortium shall not be diluted.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 15 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

T2: JV Lead Information (to be filled by the JV Lead Firm)

T2/1 Legal Name of the JV

Lead Firm Insert Full Name

T2/2 Country of Constitution

of the JV Lead Firm Indicate Country of Constitution

T2/3 Year of Constitution of

the JV Lead Firm Indicate Year of Constitution

T2/4 Legal Address of the JV

Lead Firm in the Country

of Constitution Insert Street/Number/Town or City/Country

T2/5 JV Authorised

Representative(s) from

the JV Lead Firm

Name: Insert Full Name

Address: Insert Street/Number/Town or City/Country

Telephone/Fax Numbers: Insert Telephone/Fax Numbers, including Country and City Codes

Email Address Indicate Email Address

T2/6 Percentage Participation Insert Percentage of the Total Combined Bid Price

The following documents are required:

1. Copies of Original Documents of:

- Articles of Incorporation or Constitution or a notarized Trade Register Copy of the Legal Entity

named in T2/1, in accordance with ITB

- Authorisation of the JV Authorised Representative(s) as shown in T2/5 to represent the Firm

named in T2/1, in accordance with ITB 20.2 &

- In case of Government-owned Enterprise or Institution, in accordance with ITB 4.3, Documents

- Legal and Financial Autonomy

- Operation under Commercial Law

- Establishing that the Bidder is not a dependent Agency of the Employer

2. A General Presentation of the JV Lead Firm (Name, Legal Structure, Business Areas,

Subsidiaries and Shareholdings, Number of Staff, etc.)

3. Current Organization Chart, List of the Members of the Board of Directors, List of Beneficial

Owners, of the JV Lead Firm

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 16 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

T3: JV Partner Information (to be filled by each JV Partner Firm)

T3/1 JV’s Legal Name Insert the JV’s Legal Name

T3/2 Legal Name of the JV

Partner Firm Insert Full Name

T3/3 Country of Constitution

of the JV Partner Firm Indicate Country of Constitution

T3/4 Year of Constitution of

the JV Partner Firm Indicate Year of Constitution

T3/5 Legal Address of the JV

Partner Firm in the

Country of Constitution Insert Street/Number/Town or City/Country

T3/6 JV Authorised

Representative(s) from

the JV Partner Firm

Name: Insert Full Name

Address: Insert Street/Number/Town or City/Country

Telephone/Fax Numbers: Insert Telephone/Fax Numbers, including Country and City Codes

Email Address Indicate Email Address

T3/7 Percentage Participation Insert Percentage of the Total Combined Bid Price

The following documents are required:

1. Copies of Original Documents of:

- Articles of Incorporation or Constitution or a notarized Trade Register Copy of the Legal Entity

named in T3/2, in accordance with ITB

- Authorisation of the JV Authorised Representative(s) as shown in T3/6 to represent the Firm

named in T3/2, in accordance with ITB 20.2 &

- In case of Government-owned Enterprise or Institution, in accordance with ITB 4.3, Documents

- Legal and Financial Autonomy

- Operation under Commercial Law

- Establishing that the Bidder is not a dependent Agency of the Employer

2. A General Presentation of the JV Partner Firm (Name, Legal Structure, Business Areas,

Subsidiaries and Shareholdings, Number of Staff, etc.)

3. Current Organization Chart, List of the Members of the Board of Directors, List of Beneficial

Owners, of the JV Partner Firm.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 17 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form ELI-1.2 (b) /MMI-2

Declaration of Association

Date: Insert the date of the Declaration of Undertaking

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

We hereby declare our intent to associate with the following firms for the purpose of forming a

Joint Venture (JV):

[Insert the names of the other JV Members here]

[Insert the name of the Lead Member] shall be the Lead Member.

We hereby confirm that we have not associated with any other firms for the purposes of this

assignment and that we will not submit an Application separately from the firms listed above.

Further, we understand that if one of the above JV Members appears as a member in more than

one Application, all Applications in which the Member appears shall be disqualified.

In the event that this JV is awarded a Contract, we shall perform the works in the composition and

in the form of cooperation described above.

Name of the JV Member Firm Insert the name of the JV Member Firm

Name of the person duly

authorised to sign on behalf of

the JV Member Firm Insert the name of the person signing the Bid

Legal capacity of the person duly

authorised to sign on behalf of

the JV Member Firm Insert the legal capacity of the person signing

Date of Signing dd of MMMM, YYYY

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 18 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form CON-2.1 /MMI-2

Historical Contract Non-Performance, Pending Litigation

and Litigation History

[The following table shall be filled in for the Bidder and for each member of a Joint Venture]

Bidder’s Name Insert the legal name of the Bidder here

Joint Venture Member Name Please select:

Insert the legal name of the JV Member here

Not applicable.

Date: Insert the date

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

Non-Performed Contracts in accordance with Section III, Qualification and Evaluation Criteria

 Contract non-performance did not occur in last 5 years specified in Section III, Qualification

and Evaluation Criteria, cl. 1.2.2 (a)

 Contract(s) not performed in last 5 years specified in Section III, Qualification and

Evaluation Criteria, cl. 1.2.2 (a)

Year Non-performed Contract Identification Total Contract Amount

Portion of (Current Value, Currency,

Contract Exchange Rate and INR

[Insert [Insert Amount Contract Identification: [Indicate complete [Insert Amount]

Year] and Percentage] Contract Name/Number, and any other

Identification]

Name of Employer: [Insert Full Name]

Address of Employer: [Insert Street/City/Country]

Reason(s) for non-performance: [Indicate main

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 19 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Pending Litigation in accordance with Section III, Qualification and Evaluation Criteria

 No pending litigation in accordance with Section III, Qualification and Evaluation

Criteria, cl 1.2.2 (c)

 Pending litigation in accordance with Section III, Qualification and Evaluation Criteria, cl.

1.2.2 (a), as indicated below

Year of Amount in Contract Identification Total Contract Amount

Dispute Dispute (Current Value, Currency,

(Currency) Exchange Rate and INR

[Insert [Insert Amount] Contract Identification: [Indicate complete [Insert Amount]

Year] Contract Name/Number, and any other

Identification]

Name of Employer: [Insert Full Name]

Address of Employer: [Insert Street/City/Country]

Matter in dispute: [indicate main issues in dispute]

Party who initiated the dispute: [indicate

“Employer” or “Contractor”]

Status of dispute: [Indicate if it is being treated by

the Adjudicator, under Arbitration or being dealt

with by the Judiciary]

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 20 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form CON 2.2 /MMI-2: Undertaking regarding Historical

Debarment / Blacklisting/ Termination / Rescind

[The following table shall be filled in for the Bidder and for each member of a Joint Venture]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

JV Member’s Name: [insert full name]

IPC No. and title: [insert IPC number and title]

Page [insert page number] of [insert total number] pages

By virtue of my signature below, I confirm and verify to my best knowledge and belief that the

company represented by me for submitting bid against this tender is not DEBARRED@ as on the

due date of submission of bid.

The notifications of previous debarments# (if applicable) are attached herewith for information of

SIGNATURE OF BIDDER

(To be signed by each member of the JV/Consortium)

@ Here DEBARRED means that the Bidder (applies to each member of the JV/Consortium) has been

blacklisted or debarred by Government of India/any State Government in India/Central or State

Government undertaking from participating in the tenders for a notified period of time. Copy of

the notification of such debarment shall be submitted in the bid.

#Details of previous debarments, if any, for a period of 3 years prior to Bid Submission date shall

Note: Such undertaking shall also be obtained from proposed Vendors / Subcontractors /

equipment by the Bidder and submitted along with the bid proposal.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 21 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FIN-3.1/MMI-2

Financial Situation and Performance

[The following table shall be filled in for the Bidder and for each JV Member]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member Name: [insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

1. Financial data

Type of Financial Information Historic Information for previous 5 years

in INR (Amount in currency, currency, exchange rate, INR equivalent)

Year 1 Year 2 Year 3 Year4 Year

Statement of Financial Position (Information from Balance Sheet)

Total Assets (TA)

Total Liabilities (TL)

Total Equity/Net Worth (NW)

Current Assets (CA)

Current Liabilities (CL)

Working Capital (WC)

Information from Income Statement

Total Revenue (TR)

Profits Before Taxes (PBT)

Cash Flow Information

Cash Flow from Operating

This information should be extracted from the Stand alone Annual Financial Statements and

Banking Reference. (The information should be duly certified by an independent Chartered

Accountant/ CPA) Rupee equivalent to be calculated at exchange rates as on the last date of

respective financial years. Please refer ITB 33 for exchange rates”.

2. Financial documents

The Bidder and its parties shall provide copies of financial statements for last 5 Financial years

pursuant Section III, Qualifications Criteria and Requirements, Sub-factor 3.1. The financial

statements shall:

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 22 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(a) reflect the financial situation of the Bidder or JV member, and not an affiliated

entity (such as parent company or subsidiary).

(b) be independently audited or certified in accordance with local legislation.

(c) be complete, including all notes to the financial statements.

(d) correspond to accounting periods already completed and audited.

 Attached are copies of financial statements1 for the last 5 Financial years that ended on or

before 31.03.2025 required above; and complying with the requirements.

3. Sufficient Bid Capacity

The applicant should show the sufficient bid capacity consisting of executing capacity and

existing commitment ([maximum value of works executed during one financial year in the last

five years]*[number of years for completion of the works]*[2.0]-[value of the existing

commitments in all ongoing works to be completed during the next three years]).

4. Bidder shall furnish undertaking that they are not in the process of financial restructuring under

Corporate Debt Restructuring Act.

1 If the most recent set of financial statements is for a period earlier than 12 months from the date of application,

the reason for this should be justified.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 23 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FIN-3.2/MMI-2

Average Annual Construction Turnover

[The following table shall be filled in for the Bidder and for each member of a Joint Venture]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member Name: [insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

Annual turnover data (construction only)

Year Amount Exchange rate INR equivalent

[indicate [insert amount and indicate [insert exchange [insert INR equivalent]

calendar currency] rates used to

year] calculate the INR

Average Annual Construction Turnover *

* Total INR equivalent for all years divided by the total number of years. See Section III,

Qualification Criteria and Requirements, Clause 3.2.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 24 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FIN-3.3(a)/MMI-2: Cash Flow Capacity

[The following certificate shall be submitted by the Bidder and all parties combined in case of a Joint

CONSTRUCTION OF MULTI MODAL INTEGRATION WORKS – (TOTAL 21 NOS.) -

4 NOS. OF METRO STATIONS AT CORRIDOR-1 NAMELY SWAMINARAYAN

MANDIR, VARACHHA CHOPATI GARDEN, NATURE PARK AND SARTHANA AND

17 NOS. OF METRO STATIONS IN CORRIDOR-2 NAMELY BHESAN, BOTNICAL

GARDEN, UGAT VARRIGRUH, PALANPUR ROAD, L. P. SAVANI SCHOOL,

PERFORMING ART CENTRE, ADAJAN GAM, AQUARIUM, BADRI NARAYAN

TEMPLE, ATHWA CHOPATI, UDHANA DARWAJA, KAMELA DARWAJA, ANJANA

FARM, MODEL TOWN, MAGOB, BHARAT CANCER HOSPITAL, SAROLI UNDER

SURAT METRO RAIL PROJECT PHASE –

BID No. Bid: GMRC/MMI-2/SURAT/PH-1/2026

Sample Format for Banking Reference for Liquidity Clause at Clause 1.2.3 (a) of “Section-III,

Qualification and Evaluation Criteria”

BANK CERTIFICATE

This is to certify that M/s .................................................... is a reputed company with a good financial standing.

If the contract for the work, namely..............................................................................is awarded to the above firm,

we shall be able to provide overdraft / credit facilities to the extent of INR....................... to meet their

working capital requirements for executing the above contract.

Name of Bank: ________

Senior Bank Manager_____________

Address of the Bank_______________

• Change the text as follows for Joint Venture/Consortium:

This is to certify that M/s .................................................... who has formed a JV/Consortium with M/s

company with a good financial standing.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 25 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

If the contract for the work, namely..............................................................................is awarded to the above joint

venture, we shall be able to provide overdraft / credit facilities to the extent of INR....................... to M/s

.................................................... to meet their working capital requirements for executing the above contract.

[This should be given by each JV/Consortium members in proportion to their financial participation]

Form FIN–3.3 (b)/MMI-2

Sources of Finance

[The following table shall be filled in for the Bidder and all members combined in case of a Joint

Specify proposed sources of financing, such as liquid assets1, unencumbered real assets, lines

of credit, and other financial means, net of current commitments, available to meet the total

construction cash flow demands of the subject contract or contracts as specified in Section III,

Qualification and Evaluation Criteria.

Bidder’s Name Insert the legal name of the Bidder here

Legal Names of all Joint Please select:

Venture Members

Insert the legal names of all JV Member here

Not applicable.

Date: Insert the date

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

No. Source of Financing Amount (INR equivalent)

Liquid Assets mean cash and cash equivalents, short-term financial instruments, short term available-for-sale-

securities, marketable securities, trade receivables, short-term financing receivables and other assets that can

be converted into cash within one year.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 26 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FIN–3.4/MMI-2

Current Contract Commitments / Works in Progress

[The following table shall be filled in for the Bidder and all members combined in case of a Joint Venture]

Bidders and each member to a JV should provide information on their /current commitments on all contracts that have been awarded, or for which a letter of

intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued.

Current Contract Commitments

Employer’s Outstanding Average Monthly

Work Invoicing Over

No. Name of Contract Contact Address, Tel, Completion

Last Six Months

Fax [Current INR] Date

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 27 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form EXP-4.1/MMI-2

General Construction Experience

[The following table shall be filled in for the Bidder and in the case of a JV Bidder, each

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member Name: [insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

[Identify contracts that demonstrate continuous construction work over the past [number]

years pursuant to Section III, Qualification Criteria and Requirements, Sub-Factor 4.1. List

contracts chronologically, according to their commencement (starting) dates.]

Starting Ending Contract Identification Role of Bidder

[indicate [indicate Contract name: [insert full name] [insert "Prime

year] year] Contractor” or “JV

Brief Description of the Works performed by the

Bidder: [describe works performed briefly] "Subcontractor” or

Amount of contract: [insert amount in currency,

mention currency used, exchange rate and INR

Name of Employer: [indicate full name]

Address: [indicate street/number/city/country]

Contract name: [insert full name] [insert "Prime

Contractor” or “JV

Brief Description of the Works performed by the

Bidder: [describe works performed briefly] "Subcontractor” or

Amount of contract: [insert amount in currency,

mention currency used, exchange rate and INR

Name of Employer: [indicate full name]

Address: [indicate street/number/city/country]

Contract name: [insert full name] [insert "Prime

Contractor” or “JV

Brief Description of the Works performed by the

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 28 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Starting Ending Contract Identification Role of Bidder

Bidder: [describe works performed briefly] "Subcontractor” or

Amount of contract: [insert amount in currency,

mention currency used, exchange rate and INR

Name of Employer: [indicate full name]

Address: [indicate street/number/city/country]

1. The Bidder is required to enclose Client Certificate for successful completion for each of the work

covered as specified above as on bid submission date.

2. Contract Value as on ‘Twenty-eight days prior to date for Bid submission (refer IFB)’ prices in Rupee

equivalent, assuming per annum inflation of 5% on Indian currency and 2% on foreign currency

portion, respectively.

3. The exchange rate, wherever mentioned, in these forms shall be taken as the ‘Rate of Exchange of

the currencies as per Clause ITB 33.1, applicable on the respective date.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 29 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form EXP-4.2 (a) /MMI-2

Specific Construction and Contract Management

[The following table shall be filled in separately for contracts performed by the Bidder or

each member of a Joint Venture]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member’s Name: [insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

Similar Contract No. Information

[insert number] of [insert number of

similar contracts required]

Contract Identification [insert contract name and number, if applicable]

Award date [insert day, month, year, i.e., 15 June, 2015]

Completion date [insert day, month, year, i.e., 03 October, 2017]

Member in Management Sub-

Role in Contract Prime JV Contractor contractor

[check the appropriate box] Contractor 

Total Contract Amount [insert total contract amount in INR [insert Exchange rate and

local currency] total contract amount in INR

Amended Contract Amount (If any)

If member in a JV or subcontractor, [insert a [insert total [insert exchange rate and total

specify participation in total percentage contract contract amount in INR equivalent]

Contract amount amount] amount in local

Work Completed / Ongoing

If completed (Date of (Total cost of (Client certificate for work completed

Completion) Completion in to be attached, refer page no. for

respective same)

If Ongoing (Percentage of (Value of work (Client certificate for ongoing work to

work completed) completed) be attached, refer page no. for same)

Type of Super Structure  Viaduct  Bridge  Flyover,  Other, please specify

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 30 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Please specify work done in line

with the similar work definition

Specify the type of Girder

Value of Similar Work

[As per the definition of similar

work, Refer Section – III, Cl 4.2 ]

Employer's Name: [insert full name]

Address: [indicate street / number / town or city / country]

Telephone/fax number [insert telephone/fax numbers, incl. country/city area codes]

E-mail: [insert e-mail address, if available]

Similar Contract No. Information

[insert number] of [insert number

of similar contracts required]

Description of the similarity in

accordance with Sub-Criterion

1.2.4 (b) of Section III:

1. Physical size of required works [insert physical size of items]

2. Complexity [insert description of complexity]

3. Methods/Technology [insert specific aspects of the methods/technology

involved in the contract]

4. Construction rate for key [insert yearly rates and items]

5. Other Characteristics [insert other characteristics as described in Section VII,

Scope of Works]

1. The Bidder is required to enclose Client certificate for successful completion of each

contract specified above as on bid submission date. The bidder may also submit the

last RA bill claiming the work mentioned in the definition of similar work.

2. Separate sheet for each work along with Clients Certificate to be submitted.

3. Contract Value as on ‘Twenty-eight days prior to date for Bid submission (refer IFB)’

prices in Rupee equivalent, assuming per annum inflation of 5% on Indian currency

and 2% on foreign currency portion, respectively.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 31 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

4. The exchange rate, wherever mentioned, in these forms shall be taken as the ‘Rate of

Exchange of the currencies as per Clause ITB 33.1, applicable on the respective date.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 32 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form EXP-4.2 (b) /MMI-2

Experience in Key Activities

[The following table shall be filled in separately for contracts performed by the Bidder

or each member of a Joint Venture]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member’s Name:[insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

Similar Contract No. Information

[insert number] of [insert number

of similar contracts required]

Contract Identification [insert contract name and number, if applicable]

Award date [insert day, month, year, i.e., 15 June, 2015]

Completion date [insert day, month, year, i.e., 03 October, 2017]

Whether Sub-Contractor Proposed  Yes  No

(If yes, Name of proposed

Sub-contractor)

Member in Management Sub-

Role in Contract Prime contr

[check the appropriate box] Contractor  actor

Total Contract Amount [insert total contract amount in INR [insert Exchange rate

local currency] and total contract amount

Amended Contract Amount (If any)

If member in a JV or subcontractor, [insert a [insert total [insert exchange rate and

specify participation in total percentage contract total contract amount in INR

Contract amount amount] amount in local equivalent]

Work Completed / Ongoing

If Completed (Date of (Total cost of (Client certificate for work

Completion) Completion in completed to be attached,

respective refer page no. for same)

If Ongoing (percentage of (Value of work (Client certificate for

work completed) completed) ongoing work to be

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 33 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

attached, refer page no. for

Value of Electrical Works

(Refer Section – III, Cl 4.3)

Value of Detailed Design

(Refer Section – III, Cl 4.4)

Employer's Name: [insert full name]

Address: [indicate street / number / town or city / country]

Telephone/fax number [insert telephone/fax numbers, incl. country/city area codes]

E-mail: [insert e-mail address, if available]

1. The Bidder is required to enclose Client certificate for successful completion of each contract

specified above as on bid submission date.

2. Separate sheet for each work along with Clients Certificate to be submitted.

3. Contract Value as on ‘Twenty-eight days prior to date for Bid submission (refer IFB)’ prices in

Rupee equivalent, assuming per annum inflation of 5% on Indian currency and 2% on foreign

currency portion, respectively.

4. The exchange rate, wherever mentioned, in these forms shall be taken as the ‘Rate of Exchange

of the currencies as per Clause ITB 33.1, applicable on the respective date.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 34 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form Undertaking – 1/MMI-2, Not Used

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 35 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Beneficiary: [Insert Name and Address of Purchaser]

Date: [Insert Date of issue]

Big Guarantee No.: [Insert Guarantee Reference No.]

Guarantor: [Insert Name, Address and Place of Issue unless indicated in the letterhead]

We have been informed that [insert name address of bidder, which in case of joint venture shall be

name and address of the joint venture] (hereinafter called “the Applicant”) has submitted or will

submit to the Beneficiary its bid (hereinafter called “the Bid”) for the execution of [insert Project,

object of contract/ Bid description of the work] under Invitation for Bids No. [Insert tender number]

Waiving all objections and defences, we as Guarantor, hereby irrevocably and independently

undertake to pay the Beneficiary any sum or sums not exceeding in total an amount of [insert

guarantee amount and currency in words and figures] upon receipt by us of the Beneficiary’s first

demand, supported by Beneficiary’s statement, whether in the demand itself or separate signed

document accompanying or identifying the demand, stating the either the Applicant:

(a) Has withdrawn its Bid during the period of bid validity set forth in the Applicant’s Bid

Submission Form (“the Bid Validity Period”); or

(b) Having been notified of the acceptance of its Bid by the Beneficiary during Bid Validity Period,

(i) has failed to sign the contract agreement, or (ii) has failed to furnish performance guarantee

security, in accordance with the Instructions to the Bidder (“ITB”) of the Beneficiary’s Bidding

The guarantee shall expire not later than [Insert expiry date]1.

By this date we must have received any claims for payment by letter or encoded telecommunication.

It is understood that you will return this guarantee to us on expiry or after payment of the total

amount to be claimed hereunder.

[As preferred option regarding guarantee rules insert 2: This guarantee is subject to the Uniform Rule

for Demand Guarantee (URDG) 2010 Revision, ICC Publication no. 758.]

Place, Date Guarantor’s Authority Signature(s)

Pursuant to ITB Clause 19.3 the guarantee must be valid for at least 42 days beyond the bid validity.

In case the issuing bank will not add the preferred option, the following must be added instead: This

Guarantee is governed by the law of [Insert Country of Jurisdiction]. Note: the country of jurisdiction

shall be the country where the bank’s branch issuing the guarantee id physically located.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 36 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

ESHS Qualification

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 37 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form CER–5.1Q/MMI-2

Certification - Quality Management

[Insert Quality Management, Environmental Management Certification,

Health and Safety Certification]

The following table shall be provided by the Applicant for each certificate. Insert NOT

APPLICABLE for the certificates which are not required]

Bidder’s Name Insert the legal name of the Bidder here

Joint Venture Member Name Please select:

Insert the legal name of the JV Member here

Not applicable.

Date: Insert the date

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

Description Information

Identification of the [insert full name of the certificate including scope and activities

Certificate and as applies locations covered under the certificate]

First Award Date [insert day, month, year of first certificate award]

Last Update of the Certificate [insert day, month, year of latest renewal, if any]

Issuer’s Name [insert full name]

Issuer’s Address [insert street / number / town or city / country]

Issuer’s Telephone/Fax [insert phone/fax no., incl. country & city area codes]

Issuer’s Email Address [insert email address, if available]

Compliance with The certificate is ISO 9001:

International Standards  Yes  No

If “No”, proof of conformity with the international standard by

the Applicant shall be required. The Applicant shall demonstrate

the equivalency of their management systems with the

international standards referred to.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 38 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form CER-5.1E/MMI-2: Certification - Environmental

The following table shall be provided by the Applicant for each certificate. Insert NOT

APPLICABLE for the certificates, which are not required]

Bidder’s Name Insert the legal name of the Bidder here

Joint Venture Member Name Please select:

Insert the legal name of the JV Member here

Not applicable.

Date: Insert the date

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

Description Information

Identification of the Certificate [insert full name of the certificate including scope

and activities and as applies locations covered under

the certificate]

First Award Date [insert day, month, year of first certificate award]

Last Update of the Certificate [insert day, month, year of latest renewal, if any]

Issuer’s Name [insert full name]

Issuer’s Address [insert street / number / town or city / country]

Issuer’s Telephone/Fax Number [insert phone/fax no., incl. country & city area codes]

Issuer’s Email Address [insert email address, if available]

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 39 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Description Information

Compliance with International Standards The certificate is ISO 14001:

If “No”, proof of conformity with the international

standard by the Applicant shall be required. The

Applicant shall demonstrate the equivalency of their

management systems with the international

standards referred to.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 40 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form CER-5.1 H/MMI-2:

Health and Safety Certification

[The following table shall be provided by the Applicant for each certificate. Insert NOT

APPLICABLE for the certificates, which are not required]

Bidder’s Name Insert the legal name of the Bidder here

Joint Venture Member Name Please select:

Insert the legal name of the JV Member here

Not applicable.

Date: Insert the date

ICB No.: Insert the ICB no. as per ITB

ICB Title: Insert the name of the Project as per ITB

Description Information

Identification of the Certificate [insert full name of the certificate including scope

and activities and as applies locations covered under

the certificate]

First Award Date [insert day, month, year of first certificate award]

Last Update of the Certificate [insert day, month, year of latest renewal, if any]

Issuer’s Name [insert full name]

Issuer’s Address [insert street / number / town or city / country]

Issuer’s Telephone/Fax Number [insert phone/fax no., incl. country & city area codes]

Issuer’s Email Address [insert email address, if available]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 41 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Description Information

Compliance with International Standards The certificate is OHSAS 18001 or ISO 45001:

If “No”, proof of conformity with the international

standard by the Applicant shall be required. The

Applicant shall demonstrate the equivalency of their

management systems with the international

standards referred to.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 42 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form ESHS EXP-5.2/MMI-2

Experience in Projects with significant ESHS Impact

[The following table shall be filled by the Bidder or in case of a JV the Lead Member.

Project references provided here should reflect the ESHS requirements as defined

in Section III, 5. If the Bidder is required to demonstrate different ESHS aspects this

should be shown separately in the sheet below or in a separate sheet. ]

Bidder’s Name: [insert full name]

Date: [insert day, month, year]

Joint Venture Member’s Name: [insert full name]

ICB No. and title: [insert ICB number and title]

Page [insert page number] of [insert total number] pages

ESHS Contract No.

[Insert number] of [insert number

of S&E contracts required as per

Section III, 5.]

Contract Identification [insert contract name and number, if applicable]

Award date [insert day, month, year, i.e., 15 June, 2015]

Completion date [insert day, month, year, i.e., 03 October, 2017]

Prime Member in Management Sub-

Role in Contract

Contractor JV Contractor contractor

[check the appropriate box]    

Total Contract Amount [insert total contract amount in INR [insert Exchange rate and

local currency] total contract amount in INR

If member in a JV or [insert a [insert total [insert exchange rate and total

subcontractor, specify percentage contract contract amount in INR

participation in total Contract amount] amount in equivalent]

Employer's Name: [insert full name]

Address: [indicate street / number / town or city / country]

Telephone/fax number [insert telephone/fax numbers, incl. country/city area codes]

E-mail: [insert e-mail address, if available]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 43 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

ESHS Contract No. Information and Documentation

[Insert number] of [insert number of

ESHS contracts required as per

Section II, 5.]

1. ESHS Challenges [describe the ESHS challenges faced in project

implementation, including indication of scales/size by

reference, if applicable project E&S categorization as

per development bank categorization]

[insert brief description or, if applicable, short abstract of the documentation annexed ]

2. ESHS measures implemented [description of measures implemented, incl. supporting

documentation, if available]

[insert brief description or, if applicable, short abstract of the documentation annexed ]

3. ESHS knowhow transfer to local [description of know how transfer and capacity building

staff, local partners and measures implemented, incl. supporting documentation,

subcontractors if available]

[insert brief description or, if applicable, short abstract of the documentation annexed ]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 44 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form ENV–5.3/MMI-2

Environmental Management Capacity

[The following table shall be filled by the Applicant or each member of a Joint Venture,

whose part in the JV is substantial (more than 40 (forty) % of the works)]

Applicant’s Legal Name: [insert full name]

Date: [insert day, month, year]

ICB No.: [insert International competitive bidding number]

The Applicant shall demonstrate: Information and Documentation

1 - the existence of an __ [Provide relevant details of the

Environmental Policy Corporate Values or similar policy

documents and declarations] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

2 - the existence of an __ [Provide details of the

Environmental Management organizational set-up and

System, incl. an adequate procedures for relevant issues within

organizational set-up for your company, for qualification

definition, enforcement and details of relevant key staff see Form

monitoring. 5.6] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

3 - that all members of a JV, _ [Provide information on

suppliers, subcontractors and a) how awareness, know how

temporary workforce a) are transfer and enforcement is

aware of and b) comply with implemented to external partners

the Environmental

b) nature, content and frequency of

Management System.

internal trainings to employees.] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

4 - that regular monitoring and __ [Provide details or samples of risk

reviews of the status of the assessments, reviews, audits or

Environmental Management reports which are carried out on a

System takes place. regular basis for the last three years]

[insert brief description or, if applicable, short abstract of the documentation annexed ]

5 - that procedures exist to __ [Provide supporting evidence like

respond to and mitigate emergency manuals (index only),

environmental emergencies emergency procedures, etc.] __

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 45 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

The Applicant shall demonstrate: Information and Documentation

and other adverse impacts on

[insert brief description or, if applicable, short abstract of the documentation annexed ]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 46 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form OHSAS–5.4/MMI-2

Occupational Health and Safety Capacity

[The following table shall be filled by the Applicant or each member of a Joint Venture,

whose part in the JV is substantial (more than 40 (forty) % of the works)]

Applicant’s Legal Name: [insert full name]

Date: [insert day, month, year]

ICB No.: [International competitive bidding number]

The Applicant shall demonstrate: Information

1 - the existence of an __ [Provide a policy document and the index

Occupational Health & Safety of the Occupational Health & Safety manual

Policy or other relevant documents and

declarations] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

2 - the existence of management __ [Provide details of the organizational set-

system, incl. an adequate up and procedures for health and safety

organizational set-up for issues within your company, for qualification

definition, enforcement and details of relevant key staff see Form 5.6] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

3 - that regular reviews, audits __ [Please provide details or samples of risk

and statistics of Health & assessments, reviews, audits or statistical

Safety events and procedures reports which are carried out on a regular

especially on work sites exist. basis for the last three years] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

4 - that all members of a JV, __ [Provide information on

suppliers (in particular those a) how awareness, know how transfer and

for major supply items), sub- enforcement is implemented to external

contractors and temporary partners

workforce a) are aware of and

b) nature, content and frequency of internal

b) comply with the Health &

trainings to employees.] __

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 47 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

[insert brief description or, if applicable, short abstract of the documentation annexed ]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 48 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form LOC–5.5/MMI-2

Socially Responsible Works Implementation

[The following table shall be filled by the Applicant or each member of a Joint Venture,

whose part in the JV is substantial (more than 40 (forty) % of the works)]

Applicant’s Legal Name: [insert full name]

Date: [insert day, month, year]

ICB No.: [insert International competitive bidding number]

The Applicant shall demonstrate: Documentation

1 - a strategy for staff and labour _ [Provide information and relevant documents, if

incl. recruitment of temporary any] __

workforce and local labour,

worker grievance mechanism,

[insert brief description or, if applicable, short abstract of the documentation annexed ]

2 - a comprehensive strategy for __ [Please provide supporting evidence] _

ensuring public health and

safety, including programs and

procedures to combat the

spread of communicable

diseases (incl. HIV/AIDS).

[insert brief description or, if applicable, short abstract of the documentation annexed ]

3 - a comprehensive strategy for __ [Provide information and relevant documents,

staff accommodation, e.g., if any] __

worksite camps, house rental,

[insert brief description or, if applicable, short abstract of the documentation annexed ]

4 - a comprehensive training _ [Provide information and relevant documents,

strategy for transfer of ESHS if any] __

knowhow to temporary

workforce and subcontractors

[insert brief description or, if applicable, short abstract of the documentation annexed ]

5 - a strategy for communication __ [Provide a concept how this relationship has

and interaction with stake- been managed in former contracts.] __

holders and local communities

incl. grievance mechanism,

incl. avoidance of damage to

property and people

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 49 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

[insert brief description or, if applicable, short abstract of the documentation annexed ]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 50 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form COC–5.6/MMI-2

Ethical Business Principles

[The following table shall be filled by the Applicant or each member of a Joint Venture,

whose part in the JV is substantial (more than 40 (forty) % of the works)]

Applicant’s Legal Name: [insert full name]

Date: [insert day, month, year]

ICB No.: [insert International competitive bidding number]

The Applicant shall demonstrate: Documentation

1 - that ILO core labour Our business operations respect the core

standards1 are fully respected labour standards on:

in business operations by

 Freedom of Association

explicitly ticking the boxes.

 Elimination of Forced Labour

 Non-Discrimination

 Abolishment of Child Labour

[insert brief description or, if applicable, short abstract of the documentation annexed ]

2 - the existence of a declaration __ [Provide written information and evidence

on ethical business principles on business principles (code of conduct,

or similar declaration. conflict of interest, bribery, corruption, bid-

rigging, unfair competition, insider rules,

[insert brief description or, if applicable, short abstract of the documentation annexed ]

3 - the existence of an adequate __ [Provide details of the organizational set-

organizational set-up to up and staffing of the relevant department,

define, enforce and monitor for qualification details of relevant key staff

the ethical business principles. see Form 5.6] __

[insert brief description or, if applicable, short abstract of the documentation annexed ]

4 - that all members of a JV, __ [Provide information on

suppliers (in particular those a) how awareness, know how transfer and

for major supply items), enforcement is implemented to external

subcontractors and temporary partners

workforce a) are aware of and

b) nature, content and frequency of internal

b) comply with these

trainings to employees.] __

1 See relevant ILO conventions C087, C098, C029, C105, C100, C111, C138, C182. In case ILO conventions

have not been fully ratified or implemented in the Employer’s country the Applicant / Bidder / Contractor

shall, to the satisfaction of the Employer and KfW, propose and implement appropriate measures in the

spirit of the said ILO conventions.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 51 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

[insert brief description or, if applicable, short abstract of the documentation annexed ]

5 - that a confidential and __ [Describe the mechanism and the offered

anonymous mechanism for reporting channels (ombudsmen, whistle-

employees and third parties to blower scheme, website, etc.)] __

report violations of the ethical

business principles exists.

[insert brief description or, if applicable, short abstract of the documentation annexed ]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 52 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form PR–5.7/MMI-2

List of Available ESHS and Construction Personnel

Complete the list below to demonstrate the extent to which you have access (internally /

externally) to ESHS and Construction expertise required for personnel profiles described

in Section VII; Scope of Works. Do not attach CVs as no personnel evaluation is carried out

at the qualification stage. It is understood that qualified Bidders are not required to include

staff named below into the proposal.

Designation, Relations Referenc

in hip with / Country/ es

Educati Professio

accordance Years Regional (Descripti Languag

with Section within Experienc on of es

Degree Experienc

VII, Scope of the e project-

Works Bidder1 related

1 For freelance experts (e.g., with retainer contracts or formal agreements) indicate “FE” and how long the

expert has been associated with the Applicant. For sub-consultant staff indicate “Sub”. Staff from affiliated

firms of the Applicant shall be considered as sub-consultant staff.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 53 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

BIDDING FORMS – Technical Bid MMI

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 54 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Letter of Technical Bid/MMI-2

[The Bidder shall prepare his Letter of Bid on a

letterhead paper specifying his name and address]

Date: Insert the date of the Letter of Technical Bid

ICB No.: Insert the ICB no. as per ITB

To: Insert the name of the Employer as per ITB 1.1 ("Project Executing Agency")

Insert the address of the Employer as per ITB

We, the undersigned, declare that:

(a) Having inspected, examined the Employer's Requirements, General Conditions of Contract,

Particular Conditions of Contract, Drawings, Instruction to Bidders, Bid Data Sheet and

addenda thereto (if any) [insert the number and issuing date of each Addendum] issued by

the GMRC for the scope of works specified in ITB 8, and the matters set out in Form FB-1

hereto, and having completed and prepared various forms and Appendices FB-2, FB-3, FB-4,

FB-5, FB-6, FB-7, FB-8, FB-9, FB-10, FB-11, FB-12 and FB-13 hereto, we hereby [jointly and

severally]* offer to;

CONSTRUCTION OF MULTI-MODAL INTEGRATION WORKS – (TOTAL 21 NOS.) - 4 NOS.

OF METRO STATIONS IN CORRIDOR-1, NAMELY SWAMINARAYAN MANDIR,

VARACHHA CHOPATI GARDEN, NATURE PARK AND SARTHANA AND 17 NOS. OF

METRO STATIONS IN CORRIDOR-2, NAMELY BHESAN, BOTNICAL GARDEN, UGAT

VARRIGRUH, PALANPUR ROAD, L. P. SAVANI SCHOOL, PERFORMING ART CENTRE,

ADAJAN GAM, AQUARIUM, BADRI NARAYAN TEMPLE, ATHWA CHOPATI, UDHANA

DARWAJA, KAMELA DARWAJA, ANJANA FARM, MODEL TOWN, MAGOB, BHARAT

CANCER HOSPITAL, SAROLI UNDER SURAT METRO RAIL PROJECT PHASE –

and remedying any defects therein, in conformity with the above documents for the sum

stated in the Pricing Document as completed by us and uploaded in ‘Bid Documents’.

(b) We undertake [jointly and severally] * to complete and deliver the whole of the Works and

achieve all Stages, within the times stated in ‘Form FB-1’ hereto;

(c) We, including any Subcontractors/ manufacturers, for any part of the Contract, meet the

eligibility requirements in accordance with ITB 4 and ITB 5;

(d) We, including any Subcontractors/ manufacturers, for any part of the Contract, have no conflict

of interest in accordance with ITB 4.2;

(e) Our Bid shall be valid for a period of 150 days from the date fixed for the Bid submission

deadline in accordance with the Bidding Documents, and it shall remain binding upon us and

may be accepted at any time before the expiration of that period;

(f) We are not participating, as a Bidder or as a Subcontractor/ manufacturers, in more than one

Bid in this bidding process in accordance with ITB 4.2 (v); and

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 55 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(g) We undertake [jointly and severally] *:

i) to keep this Bid open for acceptance without unilaterally varying or amending its terms

for the period stated in Invitation for Bid hereto [(the withdrawal of any member or any

other change in the composition of the partnership/joint venture/consortium on whose

behalf this Bid is submitted shall constitute a breach of this undertaking)] *; and

ii) if this Bid is accepted, to provide Guarantees, Undertakings & Warranties for the due

performance of the Contract as stipulated in the General Conditions of Contract,

Particular Conditions of Contract and ‘Form FB-1’ to Forms of Bid hereto; and

iii) to hold in confidence all documents and information whether technical or commercial

supplied to us at any time by or on behalf of the GMRC in connection with this Bid or

with the above-mentioned Works and, without your written authority or as otherwise

required by law, not to publish or otherwise disclose the same.

(h) We submit with this Bid a duly signed Undertaking for Bid Security declaration in respect of

our obligations under this Bid;

(i) Unless and until a formal agreement is prepared and executed, this Bid together with your

written acceptance thereof, shall constitute a binding contract between us;

(j) We understand that you are not bound to accept the lowest or any Bid you may receive;

(k) We declare that the submission of this Bid confirms that no agent, middleman or any

intermediary has been, or will be engaged to provide any services, or any other item or work

related to the award and performance of this Contract. We further confirm and declare that

no agency commission or any payment which may be construed as an agency commission has

been, or will be paid and that the Bid price does not include any such amount. We

acknowledge the right of the Employer, if he finds to the contrary, to declare our Bid to be

non-compliant and if the Contract has been awarded to declare the Contract null and void;

(l) We acknowledge and agree that the Employer reserves the right to annul the bidding process

and reject all bids at any time prior to contract award without thereby incurring any liability to

(m) This Bid shall be governed by and construed in all respects according to the laws for the time

being in force in India. The courts at Ahmedabad will have exclusive jurisdiction in the matter;

(n) We hereby certify that we have taken steps to ensure that no person acting for us or on our

behalf will engage in any type of fraud and corruption.

Name of the Bidder Insert the name of the Bidder

Name of the person duly

authorised to sign the Bid on

behalf of the Bidder Insert the name of the person signing the Bid

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 56 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Legal capacity of the person duly

authorised to sign the Bid on

behalf of the Bidder Insert the legal capacity of the person signing the Bid

Date of Signing dd of MMMM, YYYY

If the Bidder comprises a joint venture or consortium:

(a) the provisions marked with an asterisk are to be retained subject to deletion of the brackets

and inapplicable descriptions (i.e., joint venture or consortium).

(b) the liability of each member under the Bid, and under any contract formed upon its

acceptance, will be joint and several;

(c) an authorised representative of each member must sign the Bid.

(d) Signature on the Letter of Technical Bid shall be witnessed and dated.

(e) Duly notarised# Power of Attorney issued in favour of Authorised representative of each

member of Joint Venture/Consortium shall be attached.

(f) Duly notarised#, irrevocable Power of Attorney issued by each member of Joint

Venture/Consortium in favour of Leader of the Joint Venture/Consortium for participation

in this Bid shall be attached.

(g) Power of Attorney of the authorised representative of each member of Joint

Venture/Consortium who issues the Power of Attorney in favour of Leader of the Joint

Venture/Consortium, with clear evidence that the person is authorised to issue such Power

of Attorney shall be attached.

Regarding notarization requirements, please refer clause ITB 21.2 & 21.3 of Bid Data Sheet.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 57 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Technical Proposal/MMI-2

The technical proposal is expected in particular to include as a minimum, though not being limited

to, the following contractual warranties, representations and statements of information:

• The details of the Contractor’s proposed design engineering solution for the Works;

• The Contractor's method statements;

• The Contractor's proposed Site organization;

• The list of proposed Subcontractors and suppliers of Works under the Contract, in

furtherance to the Conditions of Contract and which have their origin in the Eligibility Criteria

as defined under Section V of this Bidding Document. The Bidder shall use the specific form

for that purpose which is included in the following pages;

• The programme the Contractor intends to observe when executing its obligations under the

Contract, complying with the level of details described in the Employer’s Requirements, and

demonstrating the Contractor’s ability to meet the Time for Completion and his other time-

related obligations;

• The proposed Contractor’s Equipment and Personnel to deliver the Contractor’s obligations

under the Contract, and meeting the Employer’s Requirements – specific forms shall be used

by the Bidders in this respect, and are included in the following pages.

If a technical proposal is declared not substantially compliant with the requirements of the Bidding

Documents, the Bid shall be rejected and shall not be further evaluated.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 58 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Mobilization Schedule/MMI-2

[Insert Technical Proposal for Mobilization Schedule.]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 59 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Construction Schedule/MMI-2

[Insert Technical Proposal for Construction Schedule- to be filled in by BIDDERS.]

Bidder shall set out a detailed Program and Schedule for mobilisation and construction of the

Works to be performed, including estimated starting and finishing dates for individual

components and identification of major milestones and critical path. The proposed Program and

Schedule shall be developed according to Works Requirements and shall address the following:

(a) Details of the proposed schedule for obtaining permits that may be necessary in order to

commence the Works, including the preparation of required studies, supporting information,

and applications.

(b) Details of the proposed timeline for carrying out the Works within the Time for Completion,

in the form of a bar chart showing notably the critical path.

(c) Details of the proposed timeline for the testing, commissioning and handing over of the

completed Works.

(d) [Other proposed measures as may be appropriate]

Preliminary Design/MMI-2

[Insert and/or draw Preliminary Design in accordance with Employer’s Requirement and

Drawing. If Preliminary Design is not required in the bidding process, this form is deleted.]

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 60 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 1: Requirements for proposed Works

1 The Tenderer's attention is drawn to Part - 2 of the Works Requirement and to

General Conditions / Particular Conditions of Contract in which terms are defined.

2 The Tenderer's Technical Proposals shall comply or, subject to reasonable

development, be capable of complying with the Employer's Requirements in all

respects. The Tenderer's Technical Proposals shall demonstrate such compliance.

The Tenderer's Technical Proposals shall establish firmly the intended design and

3 The tenderers Technical Proposal shall cover the following:

3.1) Understanding and comprehension of the work involved;

3.2) Structural form, materials and structural principles, method of

carrying or accommodating loads or actions, fixed points and

articulation, and choice and grades of structural materials;

3.3) Testing and investigations undertaken, or to be undertaken;

3.4) All structural components, methods of jointing and waterproofing,

drainage and corrosion protection;

3.5) Details of method proposed for the work;

3.6) Structural and construction arrangements at interfaces with adjacent contracts;

3.7) Traffic management plan showing temporary diversions wherever required;

3.8) Approach to co-ordination with other Project contractors. Tenderer shall

elaborate the organization further and system giving frequency of meetings or

any other system / approach which we will adopt;

3.9) Fabrication, construction and erection methods, including proposals for

ensuring that disruption to road and pedestrian traffic is minimized;

3.10) Protective coatings and systems, finishes.

4. The Contractor's Technical Proposals shall include the following documents:

Drawings shall illustrate, where appropriate, aspects of the Works identified in paragraph 3 above,

including layouts, appearance, main structural features, general arrangements, plans, elevations,

principal sections and typical details of critical areas. In particular, the drawings shall indicate the

proposed arrangements at the interface with adjacent Contractors. Name of Contract may be

read as in Clause 1.1.1 of NIT in all Tender Drawings.

4.2 Specifications

The Specification shall comprise the Construction Specifications, which shall consist of an Outline

Specification identical to that contained in the Tender Documents and a Particular Specification.

The Particular Specification shall draw attention to any part or parts of the Outline Specification

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 61 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

which the Contractor intends to amend or omit and shall contain further material such that the

design of the Permanent Works is fully specified and the construction of the Permanent Works is

specified at least in outline at this stage.

4.2.1 In producing the Particular Specifications, the Tenderer shall ensure that

clauses, paragraphs and any appendices therein are identified by their

numbering as uniquely belonging to the Particular Specifications, and shall

not in any event amend or change the numbering in the Outline

Specifications.

4.2.2 The Tenderer should note that the Specifications submitted with the

Tender as part of the Contractor's Technical Proposals will, prior to

acceptance of tender, be merged and consolidated into a single document

for incorporation into the Contract.

4.2.3 The Tenderer should note that the Particular Specifications form a crucial

part of the Contractor’s Technical Proposals, and shall be prepared in

sufficient detail to demonstrate full compliance with the Employer’s

Requirements. The quality of the Particular Specifications will be

paramount in evaluating technical compliance of Tenders.

4.2.4 The Tenderer should note that the Particular Specifications form a crucial

part of the Contractor’s Technical Proposals, and shall be prepared in

sufficient detail to demonstrate full compliance with the Employer’s

Requirements. The quality of the Particular Specifications will be

paramount in evaluating the technical compliance of Tenders.

4.3 Statement of Compliance

A statement from the Tenderer is required to be furnished to the effect that

the Contractor's Technical Proposals comply with the Technical

Specifications and can be developed to become the Definitive Design of

the Permanent Works without significant change other than amplification.

4.4 Statement of Maintainability

The Tenderer shall state the maintenance objectives and the anticipated

operational life associated with the principal elements and components of

the Permanent Works, and in particular, how these apply in the selection

and use of proposed materials. The Tenderer shall demonstrate a

reasonable balance between construction costs and maintenance costs and

the effect of its proposals on the lifetime costs of the Permanent Works. The

Tenderer shall include in this statement a schedule of the main maintenance

operations, including the intervals between such operations, for all aspects

of the required construction, as well as the main spares and stores required

and their rates of use.

5. The Tender shall be accompanied by documents in amplification of the Contractor's

Technical Proposals, which shall include:

5.1 Technical Notes

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 62 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Such technical notes or notes on calculations are necessary for

understanding and explaining the Contractor's Technical Proposals.

5.2 Site Investigation Proposals

Results of any site investigations undertaken by the Tenderer and

proposals for site investigations to be undertaken by the Contractor,

giving the nature of the investigations, locations and intended

5.3 Testing Proposals

Results of any testing undertaken by the Tenderer and proposals for

other testing to be carried out by the Contractor for design or

associated purposes (not including control of quality of construction,

fabrication or manufacture), giving the nature of the testing, intended

purposes, and the location of the test facilities used or to be used.

5.4 Codes and Standards

A list of all codes of practice and standards to be used in the design shall

be provided. Except for those codes and standards available in Hindi, all

other codes and standards shall be available in certified English

translation. The Tenderer shall provide justification, in accordance with

Technical Specifications, for any codes or standards it proposes in its list

as alternatives or additions to those specified in the Technical

Specifications or any other documents of the tender. The Tenderer will

be required, during the Tender process, to provide a certified English

translation of any codes or standards it proposes to use and which are

not normally available in English.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 63 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 2: Form of Letter of Undertaking

Dated: _________

The Managing Director

Gujarat Metro Rail Corporation Limited,

<GMRC to Specify>

LETTER OF UNDERTAKING

CONSTRUCTION OF MULTI-MODAL INTEGRATION WORKS – (TOTAL 21 NOS.) -

4 NOS. OF METRO STATIONS AT CORRIDOR-1, NAMELY SWAMINARAYAN

MANDIR, VARACHHA CHOPATI GARDEN, NATURE PARK AND SARTHANA AND

17 NOS. OF METRO STATIONS IN CORRIDOR-2, NAMELY BHESAN, BOTNICAL

GARDEN, UGAT VARRIGRUH, PALANPUR ROAD, L. P. SAVANI SCHOOL,

PERFORMING ART CENTRE, ADAJAN GAM, AQUARIUM, BADRI NARAYAN

TEMPLE, ATHWA CHOPATI, UDHANA DARWAJA, KAMELA DARWAJA, ANJANA

FARM, MODEL TOWN, MAGOB, BHARAT CANCER HOSPITAL, SAROLI UNDER

SURAT METRO RAIL PROJECT PHASE –

BID NO. GMRC/MMI-2/SURAT/PH-1/2026

We, (name of individual Bidder/joint venture/consortia), hereby undertake that the Bid

drawings and the Bid documents purchased as a necessary part of our preparation of

this Bid shall be used solely for the preparation of the Bid and that if the Bid is

successful, shall be used solely for the Construction of Multi-Modal Integration Works

– (Total 21 Nos.) - 4 Nos. of Metro Stations at Corridor-1, Namely Swaminarayan

Mandir, Varachha Chopati Garden, Nature Park and Sarthana, and 17 Nos. of Metro

Stations in Corridor-2, Namely Bhesan, Botnical Garden, Ugat Varrigruh, Palanpur

Road, L. P. Savani School, Performing Art Centre, Adajan Gam, Aquarium, Badri Narayan

Temple, Athwa Chopati, Udhana Darwaja, Kamela Darwaja, Anjana Farm, Model Town,

Magob, Bharat Cancer Hospital, and Saroli Under Surat Metro Rail Project Phase –

We further undertake that the aforesaid Bid drawings and documents shall not be used

in whole, in part or in any altered form on any other project, scheme, design or proposal

that the individual Bidder/consortium/joint venture, their parent companies or sub-

contractors of the individual Bidder/consortium/joint venture are, or will be involved

with either in India or any other country.

Signed ____________

For and on behalf of

(Name of Bidder/Joint venture/Consortia)

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 64 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 3: Undertaking for Downloaded Bid

We hereby confirm that we have downloaded the complete set of bid documents along with the

set of enclosures hosted on the e-bidding portal https://gmrctender.nprocure.com/. We confirm

that the bid document has not been edited or modified by us. In case it is observed by GMRC that

the bid document has been edited or modified, we agree to the rejection of the bid by GMRC.

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 65 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 4: Environmental, Social, Health and Safety

(ESHS) Methodology

[Before preparing and adapting the requirements or specifications listed hereafter the

explanations to Section VII, 1 b) - Specifications for Environmental, Social, Health and

Safety Management (ESHS) of the Works should be duly considered.]

The Bidder shall provide an ESHS Methodology providing information on how the Bidder

shall meet those requirements and objectives, which are specified in Section VII, Works

Requirements - ESHS Specifications.

The ESHS Methodology submitted shall be in the form of a preliminary draft of the Project

Area Environmental and Social Management Plan (PA-ESMP), the content of which is

detailed in Appendix 1 to ESHS Specifications.

Information should be provided on all items of the above-mentioned table of contents.

In order to address the highly sensitive ESHS issues highlighted during the project’s

environmental and social impact assessment, the ESHS Methodology shall provide

detailed information on the management of the following items: [Delete items if not

relevant and add sensitive issues with regards to the Project Area management and resulting

from the project’s ESIA, ESMP or Environmental and Social Commitment Plan (ESCP) if any

(a) ESHS resources and facilities and ESHS monitoring organization;

(b) Project Areas description (base camps, quarries, borrow pits, storage areas);

(c) Health & Safety on Project Areas;

(d) Local recruitment and ESHS trainings of local staff (capacity building), ESHS

trainings of subcontractors and local partners (transfer of knowledge);

(e) Relations with stakeholders, information and consultation of local communities

and authorities;

(f) Traffic management;

(g) Hazardous products;

(h) Wastewater (effluents);

(i) Protection of water resources;

(j) Atmospheric emissions, noise and vibrations;

(k) Waste management;

(l) Biodiversity: protection of fauna and flora;

(m) Site rehabilitation and revegetation;

(n) Erosion and sedimentation;

(o) Control of infectious and communicable diseases (HIV/AIDS, malaria…).

A Bid for which the ESHS Methodology is evaluated as non-substantially responsive (i.e.,

with material deviation, reservation or omission) to the ESHS Specifications shall be

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 66 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 5: Site Organization and Method Statement

Each Bidder shall set out details of the Site Organization and Method Statement for the Works to

demonstrate how it will meet the Employer’s objective and requirements. As a minimum, the

Method Statement shall address the following:

(a) Details of the arrangements and methods which the Bidder proposes to implement for the

construction of the Works, in sufficient detail to demonstrate their adequacy to achieve the

requirements of the Contract including completion within the Time for Completion stated in

the Particular Conditions of Contract;

(b) Outline of the arrangements of the Bidder to manage coordination of Site access;

(c) Comments on the geotechnical and subsurface aspects of the Works including materials,

material sources and any constraints;

(d) Comments on any offshore or waterfront aspects of the Works (if relevant);

(e) Comments on logistics and traffic management [as may be appropriate];

(f) Outline of the arrangements and organisation of the Bidder to ensure compliance with the

Works Requirements;

(g) Outline of the arrangements of the Bidder to carry out testing upon completion as specified

in the Works Requirements;

(h) [Insert other information, as may be appropriate].

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 67 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Annexure – 6: Construction Schedule

Each Bidder shall set out a detailed Program and Schedule for mobilisation and construction of the

Works to be performed, including estimated starting and finishing dates for individual components

and identification of major milestones and critical path. The proposed Program and Schedule shall

be developed according to Works Requirements and shall address the following:

(e) Details of the proposed schedule for obtaining permits that may be necessary in order to

commence the Works, including the preparation of required studies, supporting

information, and applications;

(f) Details of the proposed timeline for carrying out the Works within the Time for Completion,

in the form of a bar chart showing notably the critical path;

(g) Details of the proposed timeline for the testing, commissioning and handing over of the

completed Works;

(h) [Other proposed measures as may be appropriate].

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 68 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form PER-1/MMI-2: Proposed Personnel

Bidders should provide the names of suitably qualified personnel to meet the specified

requirements stated in Section III, cl. 2.1 (Personnel). The data on their experience should be

supplied using the Form PER-2 below for each candidate.

1. Title of position*

2. Title of position*

3. Title of position*

4. Title of position*

*As listed in Section III, cl. 2.1 (Personnel).

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 69 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form PER-2/MMI-2: Resume of Proposed Personnel

Personnel Name Date of birth

Professional qualifications

Present Name of employer

Address of employer

Telephone Contact (manager / personnel officer)

Job title Years with present employer

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 70 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Summarize professional experience to meet the specified requirements stated in Section III, cl.

(Personnel), in reverse chronological order. Indicate particular technical and managerial experience

relevant to the project.

Total Number of Years’ Experience

Total number of years in work similar in scope and nature for which qualification is sought:

Company / Project / Position /

Relevant Technical and Management Experience

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 71 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form SUB/MMI-2: Proposed Subcontractors for Major Items

The following Subcontractors and/or manufacturers are proposed for carrying out the item of the

facilities indicated. Bidders are free to propose more than one for each item

Major Items of Plant and Proposed Subcontractors/Manufacturers Nationality

Installation Services

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 72 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form EQU/MMI-2: Equipment

The Bidder shall provide adequate information to demonstrate clearly that it has the

capability to meet the requirements for the key equipment listed in Section III,

Evaluation and Qualification Criteria. A separate Form shall be prepared for each item

of equipment listed, or for alternative equipment proposed by the Bidder.

Item of equipment

Equipment Name of manufacturer Model and power rating

Capacity Year of manufacture

Current Current location

Details of current commitments

Source Indicate source of the equipment

 Owned  Rented  Leased  Specially manufactured

Omit the following information for equipment owned by the Bidder.

Owner Name of owner

Address of owner

Telephone Contact name and title

Agreements Details of rental / lease / manufacture agreements specific to the project

Bid No. GMRC/MMI-2/SURAT/PH-1/2024 Page 73 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-1/MMI-2: Contract Conditions

1 IFB Construction Of Multi Modal Integration Works – (Total

21 Nos.) - 4 Nos. Of Metro Stations At Corridor-1

Namely Swaminarayan Mandir, Varachha Chopati

Garden, Nature Park And Sarthana And 17 Nos. Of Metro

Stations In Corridor-2 Namely Bhesan, Botnical Garden,

Ugat Varrigruh, Palanpur Road, L. P. Savani School,

Performing Art Centre, Adajan Gam, Aquarium, Badri

Narayan Temple, Athwa Chopati, Udhana Darwaja,

Kamela Darwaja, Anjana Farm, Model Town, Magob,

Bharat Cancer Hospital, Saroli Under Surat Metro Rail

Project Phase –

IFB NO. GMRC/MMI-2/SURAT/PH-1/2026

2 Amount of Performance Refer GCC/PCC Sub-clause 4.2.

Security (PC Sub-Clause

3. Commencement Date for Refer GCC/PCC Sub-clause 8.1.

commencement of the

Works (GC Clause 8.1)

4. Liquidated Damages (GC Refer GCC/PCC Sub-Clause 8.7.

sub clause 8.7)

5. Defect Liability Period Refer GCC/PCC Sub-clause

(DLP) (GC clause 11)

6. Amount of Advance Refer GCC/PCC Sub-clause 14.2.

Payment (GC clause 14.2)

7. Amount of Third-Party Refer GCC/PCC Sub-Clause 18.3.

Insurance (GC clause 18.3)

India with number of

incidents unlimited.

8. Period in which all 12 weeks from Commencement Date.

insurances have to be

Insurance shall be effective from the commencement

affected (GC clause 18)

9. Stages and Key Dates Refer “Attachment to Part-A Contract Data” of Section-

IX Particular Condition.

10. Validity of Bid Refer ITB 19.1 of BDS.

11. Date & time of Submission

of Bid on GMRC e- Refer ITB 23.1 of BDS.

procurement website

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 74 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

12 Date & time of

Submission of IFCQR Bid

and Technical Bid offline

13 Place, date and time of Bid Refer ITB 25.1 of BDS.

15 Employer (Owner)’s Name Gujarat Metro Rail Corporation,

<GMRC to specify>

16. Place, date and time of Refer ITB 7.4 of BDS.

Pre-bid Meeting

17. Last date up to which Refer ITB 7.1 of BDS.

clarification on Bid

(Queries from bidders after due date shall not be

conditions can be sought

** (Bidder to complete)

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 75 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-2/MMI-2, Form of Certificate Confirming

Submission of All Documents of Financial Bid in

Technical Bid with Prices Left Blank

1. This is to certify that the copy of all the documents of Financial Bid, submitted with the part of

Technical Bid Offline, is a True Copy of the Financial Bid with prices left blank.

2. It is further certified that there are no additional comments, remarks, deviations, terms and

conditions in our Financial Bid and even if it is there, it shall be treated as NULL and VOID and

stand unconditionally withdrawn without any financial implications.

SIGNATURE OF BIDDER

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 76 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-3: Outline Quality Plan

The Bidder shall submit as part of his Bid an Outline Quality Plan illustrating the intended means of

compliance with the Employer’s Requirements (Part 2) and setting out in summary form an

adequate basis for the development of the more detailed document required at the post-award

stage. The Outline Quality Plan shall contain sufficient information to demonstrate clearly the

proposed method of achieving the Bidder’s quality objectives with regard to the requirements of

The Bidder may be requested to amplify, explain or develop its Outline Quality Plan prior to the

date of acceptance of the Bid and to provide more details with a view to reaching provisional

acceptance of such a Plan.

Overall responsibility for Quality assurance in manufacturing, testing, commissioning, and DLP shall

be with the Consortium member, based on whose experience and strength the Bidder has qualified

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 77 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-4: Outline Safety Plan

The Bidder shall submit as part of his Bid an Outline System Safety Assurance Plan which shall

contain sufficient information to demonstrate clearly the Bidder's proposals for achieving effective

and efficient safety procedures in the design, manufacture, transport, testing (including integrated

testing). The Outline System Safety Assurance Plan should include an outline of the safety

procedures and regulations to be developed, as well as the mechanism by which they will be

implemented to ensure safety. This includes Hazard Analysis, Fire Control, Electromagnetic

Compatibility/Electromagnetic Interference Control, reliability, availability, and maintainability, as

specified in the Employer’s Requirements.

The Bidder shall also include in the Outline Safety Plan sufficient information to clearly demonstrate

the Bidder’s proposal and personnel at the site. On the basis of this information, the Contractor

shall develop a Detailed Site Safety Plan as given in this Bid.

The Outline System Safety Assurance Plan shall be headed with a formal statement of policy in

relation to safety and shall be sufficiently informative to define the Bidder's safety plans and set out

in summary an adequate basis for the development of the Safety Plan to be submitted in

accordance with the conditions of this Bid.

The Bidder may be requested to amplify, explain or develop its Outline System Safety Assurance

Plan prior to the date of acceptance of the Bid and to provide more details with a view to reaching

provisional acceptance of such a Plan.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 78 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-5: Outline Environmental Plan

The Bidder shall submit as part of his Bid an Outline Environmental Plan illustrating the intended

means of compliance with the Employer’s Safety, Health and Environment Manual and Employer's

Requirements. This shall form the basis for the development of the more detailed document to be

submitted as per conditions of this Bid. The Outline Environmental Plan shall contain sufficient

information to demonstrate clearly the proposed method of achieving the Bidder's environmental

objectives with regard to the requirement of the Contract.

The Bidder may be requested to amplify, explain or develop his Outline Environmental Plan prior

to the date of acceptance of the Bid and to provide more details with a view to reaching provisional

acceptance of such a plan.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 79 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-6: Project Management Plan

The Bidder shall submit with his Bid a Project Management Plan as prescribed in Employer’s

Requirement - General Specification inter alia indicating names, qualifications, professional

experience and corporate affiliation of all proposed key management and Engineering personnel

(above the level of supervisor) and specialists.

The Bidder shall include his proposals for his Co-ordination Control Team and include the name

and qualifications of the Team Leader responsible for the interface co-ordination with Designated

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 80 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-7: Bid Index

The Bidder shall include with his Bid a Bid Index. The Bid Index should indicate where within the

Technical Bid as well as Financial Bid, the Bidder has included his responses/comments to the Bid

requirements and conditions elaborated in these Bid documents.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 81 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-8: Form of Declaration for Non-Engagement of

Any Agent, Middleman or Intermediary

We hereby jointly and severally declare that the submission of this Bid confirms that no agent,

middleman or any intermediary has been, or will be engaged to provide any services, or any other

item or work related to the award and performance of this Contract. We further confirm and declare

that no agency commission or any payment, which may be construed as an agency commission,

has been, or will be paid and that the Bid price does not include any such amount. We acknowledge

the right of the Employer, if they find to the contrary, to declare our Bid non-compliant and, if the

Contract has been awarded, to declare the Contract null and void.

SIGNATURE OF THE BIDDER

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 82 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-9: Statement of Deviations

(A) STATEMENT OF DEVIATIONS FROM THE PART-I (EXCEPT INSTRUCTIONS TO BIDDERS

AND EVALUATION & QUALIFICATION CRITERIA)

Clause Details of Deviations Remarks explaining reasons for

Number deviations and why it may be

considered by the Employer

1. We hereby confirm that the pricing for unconditional withdrawal of the above

deviations has been given in the financial bid.

2. We hereby confirm that all implicit and explicit deviations, comments and remarks

mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand

3. We hereby confirm that, but for the deviations noted in this Form FB-9, our proposal

is fully and truly compliant.

SIGNATURE OF BIDDER

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 83 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(B) STATEMENT OF DEVIATIONS FROM THE GC AND PC

Clause Details of Deviations Remarks explaining reasons for

Number deviations and why it may be

considered by the Employer

1. We hereby confirm that the pricing for unconditional withdrawal of the above

deviations has been given in the financial bid.

2. We hereby confirm that all implicit and explicit deviations, comments and remarks

mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand

3. We hereby confirm that but for the deviations noted in this Form FB-9, our proposal is

fully and truly compliant.

SIGNATURE OF BIDDER

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 84 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(C) STATEMENT OF DEVIATIONS FROM THE EMPLOYER’S REQUIREMENT-GENERAL

SPECIFICATIONS AND TECHNICAL SPECIFICATIONS

Clause Details of Deviations Remarks explaining the reasons for

Number deviations and why they may be

considered by the Employer

1. We hereby confirm that the pricing for unconditional withdrawal of the above

deviations has been given in the financial bid.

2. We hereby confirm that all implicit and explicit deviations, comments and remarks

mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand

3. We hereby confirm that, but for the deviations noted in this Form FB-9, our proposal is

fully and truly compliant.

SIGNATURE OF BIDDER

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 85 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-10: Form of Certificate Confirming Receipt of

All Bid Addenda

This is to certify that we, M/S [* Name of the Company] have received all Bid Addenda to Bid No.

GMRC/MMI-2/SURAT/PH-1/2026, as listed below:

1. Addendum No. …………

SIGNATURE OF BIDDER

* In case of a joint venture or consortium, to be submitted by each constituent member.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 86 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB-11: NOT USED

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 87 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB – 12: Form of Certificate Confirming Careful

Examination of All the Contents of Bid Documents and

Signing of All Pages of Bidder’s Proposal

This is to certify that we, M/S [*Name of the company], have carefully examined all the contents of

the Bid Documents, including Bid Addenda (if any), and all the pages of our proposal have been

signed and stamped (in case of a joint venture or consortium).

SIGNATURE OF BIDDER

*In case of a joint venture or consortium, to be submitted by each constituent member.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 88 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Form FB – 13: Not Used

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 89 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

Letter of Financial Bid

[The Bidder shall prepare his Letter of Bid on a

Letterhead paper specifying his name and address]

[The Bidder shall prepare his Letter of Bid on a Letterhead paper specifying his name and

Date: Insert the date of the Letter of IFCQR Bid

ICB No.: Insert the ICB no. as per ITB

To: Insert the name of the Employer as per ITB 1.1 ("Project Executing Agency")

Insert the address of the Employer as per ITB

We, the undersigned, declare that: We have examined and have no reservations to the Bidding

Document, including Addenda, issued in accordance with the Instructions to Bidders

(“ITB”), clause 8;

(a) We have no conflict of interest in accordance with ITB cl. 4;

(b) We have not been suspended nor declared ineligible by the Employer based on execution of

a Bid Securing Declaration in the Employer’s country in accordance with ITB cl. 4.4.

(c) We have understood and checked these documents and have ascertained that they contain

no errors or other defects as identified in our Bid. We accordingly offer to design, execute and

complete the Works and remedy any defects therein so that they are fit for the purposes

defined in the Contract for the price of our Bid, excluding any discounts offered in item (e)

(excluding taxes and duties) or such other amount as may be determined in accordance with

(d) The discounts offered and the methodology for their application are:

(e) Our bid shall be valid for a period of 150 days from the date fixed for the Bid submission

deadline in accordance with the Bidding Document, and it shall remain binding upon us and

may be accepted at any time before the expiration of that period;

(f) If our Bid is accepted, we commit to obtain a Performance Security in accordance with the

Bidding Document;

(g) We further undertake [jointly and severally], together with the Employer, to jointly appoint the

Dispute Board (DB) in accordance with the requirements of the Contract;

(h) We are not participating, as a Bidder or a Subcontractor, in more than one bid in this Bidding

Process in accordance with ITB cl. 4.2;

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 90 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(i) We understand that this Bid, together with your written acceptance thereof included in your

Notification of Award, shall constitute a binding Contract between us, until a formal Contract

is prepared and executed; and

(j) We acknowledge and agree that the Employer reserves the right to annul the bidding process

and reject all bids at any time prior to Contract award without thereby incurring any liability to

(k) We understand that you are not bound to accept the lowest evaluated Bid or any other Bid

that you may receive.

(l) We hereby certify that we have taken steps to ensure that no person acting for us or on our

behalf will engage in any type of fraud and corruption.

Insert the name of the Bidder In the case of the Bid

submitted by a JV specify the name of the JV as

Name of the Bidder Bidder

Insert the name of the person signing the Bid In

Name of the person duly Person signing the Bid shall have the power of

authorised to sign the Bid on attorney given by the Bidder to be attached with the

behalf of the Bidder Bid

Title of the person duly

authorised to sign

the Bid on behalf of the Bidder Insert the title of the person signing the Bid

Insert signature of the Bidder’s representative,

authorised in accordance with ITB4.1, whose name

and capacity are shown above

Date of Signing dd of MMMM, YYYY

If the Bidder comprises a joint venture or consortium:

(a) The provisions marked with an asterisk are to be retained subject to deletion of the brackets

and inapplicable descriptions (i.e., joint venture or consortium)

(b) The liability of each member under the Bid, and under any contract formed upon its

acceptance, will be joint and several.

(c) An authorised representative of each member must sign the Bid.

(d) Signature on the Letter of Financial Bid shall be witnessed and dated.

(e) Duly notarised# Power of Attorney issued in favour of Authorised representative of each

member of Joint Venture/Consortium shall be attached.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 91 of

Part 1: Bidding Procedures Section IV – Bidding Forms and Schedules

(f) Duly notarised#, irrevocable Power of Attorney issued by each member of Joint

Venture/Consortium in favour of Leader of the Joint Venture/Consortium for participation

in this Bid shall be attached.

(g) Power of Attorney of the authorised representative of each member of the Joint

Venture/Consortium who issues the Power of Attorney in favour of the Leader of the Joint

Venture/Consortium, with clear evidence that the person is authorised to issue such Power

of Attorney, shall be attached.

Regarding notarization requirements, please refer clause ITB 21.2 & 21.3 of Bid Data Sheet

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 92 of

Section IV - Qualification and Bidding Forms

PREAMBLE AND GENERAL REQUIREMENTS

BILL OF QUANTITIES (BOQ)

This Bill of Quantities (BoQ) forms an integral part of the Tender Documents and shall be read in

conjunction with the Conditions of Contract, Technical Specifications, Drawings, and other relevant

documents of the Multi-Modal Integration (MMI) works under the Surat Metro Rail Project – Phase I.

This document shall be read in conjunction with technical specifications, Employer’s requirements,

BOQ for the work, and other provisions of the tender documents, Schematic tender drawings, etc.,

including Annexure, Appendix, Addendum/corrigendum and any other document forming part of the

Tender Document.

1 Scope of Work

The work under this contract comprises detailed design and preparation of Good for

Construction (GFC) drawings based on the GAD drawing supplied; planning, site support services,

execution and completion of Multi-Modal Integration works at designated metro stations as per

the designs, including but not limited to:

• Site surveys, investigations and verification of station surroundings

• Civil, architectural, drainage, and utility relocation works

• Footpath development, pedestrian crossings, cycle tracks

• Foot overbridges/ skywalks at selected locations.

• Provision of bus bays, para-transit bays, parking, street furniture, and signage

• Installation of CCTV Cameras and monitoring terminals

• Traffic management during execution

• Coordination with local authorities and stakeholders

• Defect liability and maintenance obligations as specified

2 The Bill of Quantities shall be read in conjunction with the Instructions to the Tenderer, General

Conditions of Contract, Special Conditions of Contract, Employer’s Requirement, Scope of work,

the technical specifications and drawings, etc. If the specifications in the scope of work,

Employer’s Requirements, and the technical specification are inferior with respect to relevant

codes and standards, then provision of the Codes and Standards shall prevail and vice versa. The

decision of the Engineer-in-charge regarding this issue shall be binding on the contractor.

3 The quantities specified in the Bill of Quantities are estimated and provisional, and are provided

to establish a common basis for bidding. The basis of payment will be the actual quantities of

work carried out, as measured by the Contractor and verified by the Engineer and valued at the

rates and prices tendered and accepted in the priced Bill of Quantities, where applicable, and

otherwise at such rates and prices as the Engineer may fix within the terms of the Contract. The

quantities may vary with reference to tender BOQ.

4 The rates for each item and Section of the Schedule of Items shall be written in indelible ink or

typed in the summary sheet in words and figures. The rates for LS items governed as mentioned

in Point No. 4, GWSSB and similar local schedule of rates pertaining to the services encountered

shall be only as a percentage at par or above or below the Par Value mentioned in the BOQ in

words and figures. Thereby, the quoted price for each section shall be calculated and written

against each Section of the work. The total price, as the sum of the quoted prices for all the

Sections of the work, shall be shown at the bottom of the summary sheet. The total price shall

also be written in words and figures. In case of any discrepancy, the amount written in words will

be taken. The percentage/item rates shall be quoted and the amount evaluated in Indian Rupees

only, as applicable against sections/items in BOQ, both in figures and in words. The person

authorised to sign on behalf of the tenderer shall sign in full at the bottom of all pages and at

the end of the schedule.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 93 of

Section IV - Qualification and Bidding Forms

5 All items of work which are not covered in the BOQ but are required to be carried out as per the

direction of the Engineer-in-charge, will be based on a list of concerned items as available in the

Schedule of Rates (SOR) of work. the bottom of all pages and at the end of the

i) Schedule of Rates of Road & Building(R&B) Department of the Government of Gujarat for

the year 2023-24 and for the electrical wing

ii) Schedule of Rates of Gujarat Water Supply & Sewerage Board (GWSSB) of the year 2022-

iii) Schedule of Rates of CPWD, Volume 1 and Volume 2,

iv) Schedule of Rates of CPWD Horticulture,

v) Schedule of Rates of MGCM Garden, Traffic, E&M,

The above SORs are given in their order of preference.

6 1. The rates and prices to be tendered in the Bill of Quantities are for completed and finished

items of work and complete in all respects. It will be deemed to have included all constructional

plant, tools, machinery, labour, supervision, materials, fuel, oil, consumables, electric power,

water, transportation, all leads and lifts, dewatering, all temporary works and false works,

construction of temporary stores and buildings, fencing, watering, lighting, erection

maintenance, night working, inspection facilities, safety measures at work sites/casting yard for

workmen and road users, preparation of design and drawings pertaining to the casting yard,

staging, shuttering/ sacrificial steel shuttering, form work, stacking yard etc., establishment and

overhead charges, labour camps, insurance cost labour and works, contractor’s profit, except all

taxes, CGST/SGST/IGST (after factoring all due ITC), royalties duties, cess, octroi, VAT and other

levies and other charges together with all general risks, liabilities and obligations set out or

implied in the contract and including remedy of any defects during the Defect Liability Period,

unless otherwise provided in BOQ. GMRCL will reimburse taxes and other duties on submission,

and of documentary proof and a certificate that “no appeal for refund at a later date from revenue

authorities. Construction of all items and payments shall be for the good of the construction

drawings approved by the Engineer.

2. The rates in BOQ are exclusive of GST and all other Taxes, octroi, etc., as on the date of

7 Providing and laying of structural concrete for all works deemed to be inclusive of the cost

towards production of concrete by Batching Plant, transit mixer for transportation of concrete

with all leads and lifts and placing form work shuttering/sacrificial shuttering including staging

as required, pouring of concrete by pump/tower crane to all heights /depths, tremie or other

approved means, compaction by vibrators, curing by approved means such as water, steam or

curing compound and all labour, tools, plants, machinery required for execution of work

complete in all respects including de-shuttering after completion of work in conjunction with

Technical specification.

8 General directions and descriptions of work and materials are not necessarily repeated or

detailed in the Bill of Quantities. References to the relevant specifications and sections of the

contract documentation should be made before quoting rates in the Bill of Quantities.

9 The unit rates shall also account for compliance with applicable Indian codes,

IRC/MoHUA/UD&HD guidelines, R&B Gujarat, Surat Municipal Corporation regulations, and the

requirements of GMRC.

The rates are deemed to be inclusive of all lead (except as otherwise specifically provided in the

description of the particular item), lifts, ascend, descend, handling, re-handling, crossing of

Nallah/Streams/Tracks any other obstructions.

10 Storage of Material: All the material at site will have to be properly stacked & stored so as to

facilitate inspection. The material should be properly protected from the detrimental effects of

nature and fire, theft etc. The contractor shall be responsible for watch & ward, and any loss or

deterioration on account of the above shall lead to rejection of the material, and the contractor

has to replace the same at his own cost.

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 94 of

Section IV - Qualification and Bidding Forms

11 The method of measurement of completed work for payment shall be in accordance with

provisions in Contract/Specifications, except as otherwise specifically provided in the description

of the item or particular bill of quantities or explanatory notes to the particular bill of quantities.

12 Obtaining prior permission for felling trees, including payment of royalty and taxes, etc., shall be

the contractor’s responsibility and deemed to be included in the rates. However, it will be

supported by the Engineer.

13 Obtaining approval of GFCs of MMI works from the project stakeholders shall be the contractor’s

responsibility and deemed to be included in the rates. However, it will be supported by Engineer.

14 In all concreting items, all materials, equipment, labour, casting beds, stress frames, form work

staging, scaffolding, steel shuttering, sacrificial shuttering, etc., are to be arranged by the

contractor within the quoted rates.

15 All design-mix concrete shall be machine-batched with an automatic weigh batcher, machine-

mixed, and machine-vibrated, or Ready-Mix Concrete prepared in a batching plant and

transported by transit mixer to the site of work or as directed by the structural designer.

16 Prior to demolishing any structure, measurements will have to be taken. The scheme for

dismantling must be approved by the Engineer-in-Charge.

17 All activities not specifically covered in the BOQ /Schedule of Items, but required to be executed

in order to complete the Scope of work, have to be deemed as covered within these mentioned

items of the Schedule/BOQ.

18 Errors will be corrected by the Employer for any arithmetical errors in computation or summation

as indicated in the Contract Document.

19 Repairs to damage of existing carriage way, canal work, etc., during construction work shall be

carried out by contract at his own cost as per the technical specification. Prior to the start of

repair work, the scheme of repair work shall be approved by the Engineer-in-charge.

20 Charted and uncharted utilities will be shifted by the contractor, if required. Payment for diversion

will be made under the relevant payment Schedule. If work is stopped due to utilities, no claim

shall be entertained on this account.

21 For all types of cement concrete work, the rate shall include

I. The rate shall include the cost of all necessary admixtures required as per the mix design, curing,

casting, including centring, shuttering/ sacrificial steel shuttering, propping, staging, scaffolding,

necessary tools, plants, machinery and all related operations, etc.

II. The rate shall include the cost of carrying out the concrete mix design from the approved

laboratory as described in the specification or as approved by the Engineer-in-charge.

III. The rate is inclusive of all materials, including mixing in a fully automatic batch mix plant,

transportation by transit mixer for any lead from the plant site, pumping, pouring, curing, placing

in position, making good the damages, with all lifts with contractor's labour, tools & plants,

machineries, as required.

IV. The rate is inclusive of providing formwork for exposed form finished concrete surface for

concrete above ground level in the desired pattern, sizes with grooves, using laminated

shuttering plywood/steel shuttering/sacrificial steel shuttering, including neat cleaning &

rendering of exposed concrete surface, as per the sample approved by the Architect and as

directed by the Engineer-in-charge. (Same kind of shuttering material should be used only for

standard and residual sizes)

V. The rate is inclusive of roughening and/or hacking exposed concrete surfaces for key for

plastering, grinding with carborundum stone over concrete spills/level difference in joints of

VI. The rate is inclusive of the cost of providing grooves, chamfers, moulding, cut out, etc. in

formwork & using the required dosage of plasticiser in concrete for obtaining the required

workability as per approval of the Engineer-in-charge. The work will include vibration of concrete,

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 95 of

Section IV - Qualification and Bidding Forms

curing, protecting from damage, bailing/pumping out water if required, levelling of ground,

making the site good, etc.

VII. The rate includes labour for keeping embedment, if any, wherever required while casting.

VIII. The rate shall include form liner finish as per drawing / technical specifications.

22 The tenderer’s offer shall be exclusive of all taxes and duties payable by them. Income tax and

other statutory taxes to be deducted at source, if any, will be deducted by the Employer in

accordance with the Income Tax Act and any other acts in force and in accordance with

instructions issued by the Authorities on this behalf, from time to time.

23 Rate quoted shall be exclusive of taxes both on materials as well as works contract and will be

reimbursed by GMRCL on submission and of documentary proof and a certificate that “no appeal

for refund at a later date from revenue authorities. If Excise duty on precast elements is levied,

GMRCL will reimburse same on submission and of documentary proof and a certificate that “no

appeal for refund at a later date from revenue authorities will be made.

24 The Tenderer is required to furnish the PAN for all members of the Group.

25 The rates and prices tendered in the Bill of Quantities are for completed and finished items of

work, complete in all respects. It will be deemed to have included all constructional plant, tools,

machinery, labour, supervision, materials, fuel, oil, consumables, elect& power, water,

transportation, all leads and lifts, dewatering, all temporary works and false works, construction

of temporary stores and buildings, fencing, watering, lighting, erection maintenance, night

working, inspection facilities, safety measures at work sites casting yard for workmen and road

users, preparation of design and drawings pertaining to the casting yard, staging,

shuttering/sacrificial steel shuttering, form work, stacking yard etc., establishment and overhead

charges, labour camps, insurance costs for labour and works, contractor's profit, all taxes,

royalties, duties, cess, octroi, VAT and other levies and other charges together with all general

liabilities and obligations set out or implied in the contract and including remedy of any defects

during the Defect Liability Period, unless otherwise provided in BOQ.

26 There is 'NO' waiver/Concession and exemption from the Governments in respect of Customs

duty, Excise Duty, any other taxes, duties, cess, Octroi/entry tax and levies payable to various

authorities. However, the Tenderers are to note that as per Notification No. 25/2012- Service Tax

dated 20.06.2012, issued under section 93(1) of the Finance Act, 1994, services by way of

construction, erection, commissioning or installation of original works pertaining to, inter alia,

railways, including monorail or metro are exempted from whole of the Service Tax leviable

thereon under Section 66B of the said Act. The Tenderer shall examine and make his own

assessment in regard to Service Tax liability under the Contract. GMRCL will neither be liable for

such examination or assessment nor be liable, in any manner whatsoever, for the reason of

bringing to the notice of the Tenderers the aforesaid Notification. No separate Service Tax

reimbursement will be made by GMRCL.

27 Schedule R of the price bid includes the cost of miscellaneous items required for the execution

of work that cannot be estimated at this stage. You need to quote as a percentage above (+) or

below (-) the estimate.

28 Interpretation

a. In case of any discrepancy between the drawings, specifications, and the BoQ items, the

matter shall be referred to the Engineer, whose decision shall be final and binding.

b.The BoQ item descriptions are brief. The scope shall be deemed to include all necessary

materials, labour, equipment, and operations required to complete the item in accordance

with the specifications.

29 Landscape Maintenance works

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 96 of

Section IV - Qualification and Bidding Forms

includes general maintenance, cleaning, watering, weeding, forking, trimming, pruning, checking

for pests/insects/fungal attacks, applying fertilizers, pesticides as per requirement and the

- General maintenance includes keeping the road median clean and removal of weeds, stones

and rubbish. Frequency to be the same as the watering frequency.

Watering to be carried out with care to avoid flooding and spillage over road median. Adequate

watering to be provided to keep ground moist all around and up to depth of plant roots and

minimum of 5 litres per sqm per watering cycle. Watering to also wash plant leaves. The

frequency shall be varied season-wise as below:

Summer (Mar-Jun) @ 15 times / month

Monsoon (Jul-Oct) @ 5 times / month

Winter (Nov-Feb) @ 10 times / month

Plant Maintenance to include:

- Weeding @ 2 times / month

- Forking and loosening soil @ 2 times / month

- Trimming of shrubs @ 2 times / month

- Pruning of Trees @ 2 times / Year

- Checking for Pests/ insects/ Fungal attacks @ once/ month

- Applying Fertilizer NPK 12:32:16 of amounts 50g per square meter for Shrubs and 100g per

Median width will be considered as 2.25m and additional for traffic islands of Depot as required.

Rates inclusive of necessary machinery, materials, transport, fuel, tools, labour and hires.

Rate to include replacement and replenishment of any dead, dying, or ill-health plants / trees.

Payment to be claimed on monthly basis.

Contractor shall maintain record of attendance and activities carried out and submit same on

weekly/monthly basis to DGM/in-charge for record and billing purposes.

In case of reduction in quantity of landscaping area, minimum amount for maintenance shall not

For maintenance purposes, considering fixed costs of hiring equipment, vehicles and labour, a

minimum maintenance amount for 7000 sqm area would be payable in case of reduction of

quantity / landscaping area less than 7000 sqm.

All dead samplings should be replaced up to maintenance period without claiming any additional

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 97 of

Section IV - Qualification and Bidding Forms

Annexure – 1, Summary Sheet of Bill of Quantities &

(THIS DOCUMENT IS TO BE FILLED ONLY ON N-PROCURE PORTAL BY THE BIDDER)

I. The total quoted amount for this Contract

In Indian Rupees (INR):

In Foreign Currency:

II. Apportionment of quoted amount:

SR. FOREIGN CURRENCY FOREIGN LOCAL CURRENCY

ITEM DESCRIPTION (I) CURRENCY (II) (INR)

TO BE INSERTED BY TO BE INSERTED BY

THE BIDDER THE BIDDER

SCHEDULE A: DESIGN AND

IMPLEMENTATION SUPPORT

SCHEDULE B: EXCAVATION &

SCHEDULE C: STORMWATER

SCHEDULE D: FOOTPATHS,

PAVER BLOCK & KERBSTONES

E SCHEDULE E: LANE MARKINGS

SCHEDULE F: STREET

G SCHEDULE G: SIGNAGES

H SCHEDULE H: LANDSCAPING

I SCHEDULE I: CYCLE TRACK

J SCHEDULE J: SKYWALK WAY

SCHEDULE K: BARRICADING

K DURING TIME OF

L SCHEDULE L: DRINKING WATER

M SCHEDULE M: POLICE BOOTH

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 98 of

Section IV - Qualification and Bidding Forms

SR. FOREIGN CURRENCY FOREIGN LOCAL CURRENCY

ITEM DESCRIPTION (I) CURRENCY (II) (INR)

TO BE INSERTED BY TO BE INSERTED BY

THE BIDDER THE BIDDER

SCHEDULE N: CCTV CAMERA AT

SCHEDULE O: TRAFFIC

O MANAGEMENT DURING

SCHEDULE P: ELECTRICAL

Q SCHEDULE Q: UTILITY SHIFTING

R SCHEDULE R: MISCELLANEOUS

SCHEDULE S: SOR (FOR ANY

S ITEM NOT COVERED UNDER

(Exclusive of GST and Custom

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 99 of

Section IV - Qualification and Bidding Forms

UNIT RATE AMOUNT

SR. Total FOREIGN FOREIGN LOCAL FOREIGN FOREIGN LOCAL

ITEM DESCRIPTION UNIT

NO. Quantity CURRENCY CURRENCY CURRENCY CURRENCY CURRENCY CURRENCY

(I) (II) (INR) (I) (II) (INR)

SCHEDULE A: DESIGN AND TECHNICAL SUPPORT DURING IMPLEMENTATION

1) Payment for detailed design and good for

construction drawings, multi-modal integration

elements, and implementation support for

metro stations in corridor 1(4 stations), and

corridor 2 (17 stations), namely SWAMI

NARAYAN MANDIR, VARACHHA CHOPATI

GARDEN, NATURE PARK, SARTHANA BHESAN,

BOTNICAL GARDEN, UGAT VARRIGRUH,

PALANPUR ROAD, L. P. SAVANI SCHOOL,

1 PERFORMING ART CENTRE, ADAJAN GAM,

AQUARIUM, BADRI NARAYAN TEMPLE, ATHWA

CHOPATI, UDHANA DARWAJA, KAMELA

DARWAJA, ANJANA FARM, MODEL TOWN,

MAGOB, BHARAT CANCER HOSPITAL, SAROLI,

under Surat Metro Rail Project Phase –

2) Geotechnical investigations at FOB Locations

at Althan Tenement (across Flyover) and

Convention Centre (across NH)

3) Implementation support

SCHEDULE B: EXCAVATION & DISMANTLING

Earth work in surface excavation not exceeding

30 cm in depth but exceeding 1.5 m in width as

well as 10 sqm on plan, including getting out and

1 disposal of excavated earth up to 50 m and lift SQM

up to 1.5 m, as directed by the Engineer-in-

2.1.1 All kinds of soil

Surface dressing of the ground including

2 removing vegetation and inequalities not SQM

exceeding 15 cm deep and disposal of rubbish,

Bid No. GMRC/MMI-2/SURAT/PH-1/2026 Page 100 of