Wanakbori Thermal Power Station

No. Reqd.

Supply (Part-A)

NEW REFRIGERATED TYPE

HYDROGEN DRYER COMPLETE

1 SYSTEM WITH ITS ASSOCIATED 2 Set

AUXILIARIES HAVING FLOW RATE

CAPACITY-40 NM3/HR.

PIPING ALONG WITH VALVES AND

FLANGED JOINTS AND

HARDWARE FOR REFRIGERATED

TYPE HYDROGEN DRYER

COMPLETE SYSTEM WITH ITS

ASSOCIATED AUXILIARIES

HAVING FLOW RATE CAPACITY-

Works(Part-B)

Lump sum prices for erection, testing

& commissioning of above supplied

of new Refrigerated Type Hydrogen

3 Dryer Complete System with its 2 Job

associated Auxiliaries having Flow

rate Capacity-40 NM3/Hr for TPS

Wanakbori as per schedule-A

The overall L1 will be considered as SUPPLY (PART-A) + WORKS (PART-B) = L1 (Total End

 Technical specification:

Party shall have manufacture, Supply, erection, commissioning & testing of Refrigerated Type

Hydrogen Dryer Complete System with its associated Auxiliaries having Flow rate Capacity-

Specifications are mentioned in Annexure-A

Annexure- A

Detail Technical Specifications for manufacture, Supply, erection, commissioning & testing of

Refrigerated Type Hydrogen Dryer Complete System with its associated Auxiliaries having

Flow rate Capacity-40 NM3/Hr.

TECHNICAL SPECIFICATION

The Refrigerated type Hydrogen Dryer complete system with its associated auxiliaries to be

manufactured, supplied, erected, commissioned & tested should be having the following specifications

and requirements. Design parameters for the preferred refrigerated type hydrogen dryer complete

system with its associated auxiliaries are as under:-

RFQ NO: 75483M

DESIGN PARAMETERS PREFERRED OFFERED

Code of Construction ASME Sec. VIII, Div. I (IS2825) or

Gas Flow rate Capacity 40 NM3/Hr

Design Temp 600 C

Operating Temp 600 C Max.

Design Pressure 6.0 Kg/cm2 (g)

Operating Pressure 4.0 Kg/cm2 (g) Max.

Hydraulic Test Pressure 12 Kg/cm2(g)

POWER rating 415V, 3φ,50Hz

Thermal Load 1100K.Cal/Hr.

Flange connection NB50,NP

Dew Point of outlet gas 3-50C

Pressure(DP)

Max ambient temp 500C

Dimensions of drier unit 800x800x1300mm.(height)

Additional requirement for completing the set at the time of erection & commissioning:

(1) Control Panel:

a) One control panel made suitable for individual units i.e. for # 3, 4 & 5 should be

equipped with automatic operation, necessary timer, fuses, relays, contactor, push

buttons, alarms etc.

b) The control panel should be made suitable for manual operation in case of timer fails.

c) Internal wiring shall be provided from the control panel to the individual items. Supply of

new instrumentation cable along with required cable tray required from dryer panel

(New) to dryer Instruments shall be in bidder scope.

d) Laying and wiring /termination of instrumentation cable in dryer panel (New) and dryer

instrument shall be in Bidder Scope.

(2) Testing:

a) Bidder shall have to carry out performance test after commissioning of the system.

(Required equipments / instruments shall be arranged by contractor at their own cost.)

b) Functional effectiveness of all safety & control devices & interlocks shall be checked by

the party and ensured as per requirement by EIC.

c) Operational & pressure testing as per safety norms of compressors shall be carried out

by the party in the presence of EIC.

(3) Training:

a) Bidder shall have to arrange for providing training to GSECL staff for operation &

maintenance with its control system.

b) Bidder shall have to supply 06 copies of all equipment operation and maintenance

manuals with detail equipments and system P&I drawing, schematic diagram of

electrical & instrumentation logics with necessary cross-references.

MODEL PROPOSED: Refrigerated type hydrogen dryer complete system with its associated

auxiliaries having flow rate capacity-40 NM3/Hr having technical details as mentioned above or latest.

SCOPE OF WORK

1. Bidder shall have to manufacture supply, erect, commission and test the refrigerated type

hydrogen dryer complete system with its associated Auxiliaries along with the valves etc. as per

Annexure-A on turnkey basis. This being supply, erection and commissioning job party shall have

to supply all the materials along with whatsoever items/consumables if any required shall be

arranged by the party in quoted rates without any extra cost to commission system.

i.e., 02 Nos. refrigerated type hydrogen dryers complete system set each having capacity of

NM3/Hr with complete accessories, piping, valves, filter, gauges with copper tubing etc.

2. Steel frames along with fabrication for mounting complete system with its associated auxiliaries

shall be designed in such a way that the same should retrofit the space available at site. If any kind

of modification require during installation of new hydrogen dryer, then party will have to carry out

the same without any extra cost.

3. Bidder has to arrange technical person and require men power along with all consumables

required for carrying out the erection, commissioning & testing of hydrogen dryers in all aspects.

RFQ NO: 75483M

4. The equipments i.e. refrigerated type hydrogen dryer complete system with its associated

auxiliaries to be supplied should be complete in all respect including all parts and accessories

necessary for its efficient, economic and safe operation.

5. Bidder shall have to connect instrumentation cables, Power Cables, control panel & power module

from our existing source and shall have to lay the cables as per instruction of our EIC.

6. Contractor shall have to supply required matching pipelines with fittings to connect inlet & outlet

connections of hydrogen with existing system as per requirement. No extra payment shall be given

for the same.

7. Bidder should get approval of control panel schematic, G.A. (General arrangement) & BOM (Bill of

material) before manufacturing the same.

8. Refrigerated type hydrogen dryer complete system with its associated auxiliary panel will be

inspected at manufacturer workshop before dispatch. Party shall have to intimate through email or

letter to GSECL EIC well in advance for inspection of unit.

9. Contractor shall have to arrange for painting of all equipments including structure after erection as

per instruction of EIC.

10. For the offered driers, drying should be refrigerated type and the media should be Mafron 22 (R-

11. Instrumentation:

a) Scope of work shall include Engineering, supply, installation, testing, calibration &

commissioning with performance guarantee of envisaged instrumentation package in

totality to meet the associated functional requirement of the Dryer.

b) However the bidder should furnish the detailed Bill of Material for instrumentation package

with specific emphasis on following salient aspects.

i. Tag No:

ii. Service:

iii. Make & Model:

iv. Range:

v. Settings for alarm / trip & for interlock / permissive:

vi. Normal operating parameter:

vii. Minimum / Maximum operating parameter:

viii. Limiting value for alarm:

ix. Function – Monitoring, indication, Alarm, Interlock, Protection etc as the case

c) Moreover, the bidder should furnish technical data sheet for different instruments to be

envisaged with this package i.e. technical data sheets shall include all relevant technical

details of related instruments for approval of GSECL during engineering.

12. Contractor shall have to furnish vendor list of Mechanical, C&I and Electrical equipment items

comprising of reputed vendors for GSECL’s approval during detail engineering for 5 years

satisfactory operations and spares shall not be obsolete for further 15 years.

13. Contractor shall have to arrange for the required commissioning spares. Moreover bidder has to

incorporate supply of minimum required Commissioning Spares in offer.

14. Contractor shall have to carry out required civil work by own.

15. Mandatory Spares:

a) Party has to provide below mentioned spares along with supply:

i. Refrigerant gas Charging Kit - 1 set

ii. Expansion Valve - 2 no.

iii. TEMP. IMD. CONTROLLER (TIC) - 2 no.

iv. RTD for TIC - 2 no.

v. Solenoid valve (SV) - 2 no.

vi. Gas charging brass valve - 2 no.

b) For Instrumentation, Mandatory spares 10% or Minimum 2 nos. For each item and each

range (i.e. Temperature controller, dew point controller, RTD, SOV, Pressure /DP switches,

Pressure /Temp Gauges, Exp valve etc) are essential and it should be considered in

offered price.

c) For Electrical, mandatory spares 10% i.e, Power contactor, relay timer, aux. contactor etc.

to be supplied and same should be mentioned in scope of supply.

FACILITIES FROM GSECL

1. L.T. electric power will be made available at one point free of cost for drilling / welding / cutting

work. Further extension will have to be carried out by the contractor as per requirement at their

RFQ NO: 75483M

2. GSECL will provide unfurnished bachelor quarter/ hostel to contractor, if available. The contractor

shall have to pay the rent of the quarter/ hostel as per GSECL’s rule.

3. Cranes / loading - unloading arrangements will have to be arranged by bidder at their own cost.

The facilities of EOT crane along with operator shall be provided at free of cost if required during

execution of work / unloading at service bay area, if available.

4. GSECL will provide minor workshop facilities at site, as per availability.

5. The medical facilities to the contractor’s personnel shall be provided on chargeable basis at the

GSECL Hospital.

GENERAL TERMS & CONDITIONS

1. Bidder may visit the site for study the existing dryer system, also to have a look for subject work

and estimation of price.

2. The party shall have to transport the material from store to work Site at their own cost.

3. Bidder shall have to follow all safety rules and regulations prevailing at the time carrying out the

4. Bidder shall indemnify GSECL against for any injury and/or damage that may be caused in his

man or material. Moreover, the contractor shall be fully responsible for any damage caused to the

Corporation’s properties done by his man/materials while executing the work. The Corporation will

be entitled to recover the damage from the party’s bill.

5. At any time if GSECL feels that progress of work is unsatisfactory and work force of contractor is

inadequate, other agencies/ departmental personnel will be put in parallel for expediting the work.

Amount so incurred will be recovered from the contractor’s bill. In this case decision of the

Engineer-in-charge shall be final and binding to the contractor.

6. At any stage of the contract period, if the contractor fails to complete the job or his work is not

found satisfactory the same will be got done at his cost and risk and additional expenditure

incurred by the Corporation will be recovered from him by giving one week's notice.

7. To sublet or transfer of contract without prior written approval of Corporation shall be treated as

breach of contract and it shall be punishable by forfeiting the S.D. as well as termination of

8. The Corporation reserves the right to forfeit the S.D. in case of any breach of contract and in case

of disputes. The decision of Chief Engineer (C&O)-WTPS shall be final, binding & acceptable to

the Contractor. If contractor fails to start the Work as Stipulated, the E.M.D. & S.D. shall be

forfeited.

9. The contractor has to carry out the required work strictly according to instructions by the EIC.

10. The GSECL reserves the right whether the materials to be accepted, or not. Only specified and

scheduled materials are to be examined by EIC and then it will be accepted by the GSECL if

11. Any terms and conditions mutually agreed to writing shall be for a part of the contract.

12. The authorized officer/person of the Corporation will have the liberty to check the material and

13. Regarding the quality and acceptance of the jobs EIC will be binding and final and no dispute on

this account will be entertained.

14. General terms and conditions of the GSECL for works contract will be applicable.

15. No material for the said work will be supplied by the GSECL except specified in schedule thereof.

16. Guarantee/warranty period: The supplier/contractor/party has to give guarantee/warranty for the

supplied material against any defect or faulty workmanship for the period of 18 months from the

date of receipt of material or 12 months from the date of commissioning, whichever is earlier.

17. Penalty: Any delay that may take place in supply and / or erection, testing and commissioning

activities beyond contractual cutoff date / stipulated period in the order shall be subjected to

penalty (not liquidated damages) at the rate of ½% of the contract price / order price per week or

part thereof subject to a maximum of 10% of the total contract value / order value (i.e. End cost

including taxes & duties).

18. If the work is not done as per specification given by the GSECL in stipulated time in all respects,

the penalty will be levied as per GSECL's rules.

19. The contractor will be responsible and liable for any damage to man and materials during his work.

20. While execution of this job, all the auxiliaries of plant will be in running conditions. Hence

contractor has to take all precautions for personnel safety. All the safety PPEs to be used as per

requirement during execution of work.

21. All the terms and conditions specified in Industrial & safety laws are binding on the contract.

RFQ NO: 75483M

22. Security deposit: Party shall have to pay security deposit @5 %of the order valve within 10 days

from the date of issue of L.O.I. The amount of SD shall be retained by GSECL till completion of

Guarantee period.

23. Performance bank guarantee: Party shall have to give performance guarantee for supplied

product valid for 18 months from the date of receipt of materials or 12 months from the date of

commissioning whichever is earlier, and bank guarantee for 5% of the order value against

standard performance guarantee shall be submitted on non judicial stamp paper of Rs.300.00 as

per the prescribed form enclosed herewith.

24. Agreement & Indemnity Bond: The contractor will have to enter in to an agreement with the

GSECL on non-judicial stamp paper of Rs. 300/- and the cost of the stamp paper will be borne by

the contractor. Contractor will also have to execute an Indemnity Bond on Rs. 300/- stamped

paper before collecting the material from GSECL. The cost of the stamp paper shall be borne by

the contractor. Any payment against this contract shall be released only after execution of the

agreement & Indemnity Bond as stated above.

25. Statutory variation: Any statutory increase or decrease in the above taxes, duties including GST

and Cess as applicable or in the event of introduction of new tax/cess or cessation of existing

tax/cess subsequent to suppliers offer if takes place within the original contractual delivery period

shall be to the GSECL’s account, subject the claim being supported by documentary evidence.

However, if decrease in the above takes place after the contractual delivery date the advantage

shall be passed on to the GSECL.

26. Arbitration: All questions, disputes or differences whatever which may at any time arise between

the parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision of the

sole Arbitrator, appointed by the Chairman & MD GSECL, for that purpose, who shall be a retired

High Court Judge or retired District And sessions Judge, and the decision of the said Arbitrator

shall be final and binding upon the parties reference to the arbitration shall be governed by the

provisions of Indian Arbitration & Conciliation Act 1996 as amended from time to time and the

rules made there under. The arbitration proceeding shall be conducted at HO GSECL, Baroda or

at such places as the sole arbitrator may be determined. The award of sole arbitrator shall be final

& binding upon the parties.

27. Termination of contract: GSECL reserves the right to terminate the Contract (i.e. Purchase

order) at any time, without assigning any reasons, whatsoever, by giving a notice period of ONE

month. Suppliers will not be entitled for any compensations / damages / losses, whatsoever, on

account of such termination of the Contract.

28. Jurisdiction: All questions, disputes or differences arising under out of or in connection with the

Inquiry / Contract if concluded shall be subject to the exclusive jurisdiction of the Thasra or Dakor

29. Taxes/Cess: Please quote your Goods & Service Tax (GST) Registration Number in all your bills.

In case of unregistered, Goods & Service Tax (GST) payable to Govt. will be deducted. TDS under

GST shall be applicable as per GST regulations.

30. Payment terms:

a) Supply:

i. 80% supply prices shall be released within 30 days on receipt of material at WTPS site

and site certification thereof (or as per GSECL payment terms).

ii. Balance 20% of supply prices shall be released within 45 days on successful

commissioning of system and submission of Performance Bank Guarantee of 5% of

order value.

b) Erection, Testing and commissioning: (For Works Portion)

i. 100% of erection, testing & commissioning charges shall be released within 30 days on

actual work done based on joint measurement after submission of RA bill duly certified

by GSECL site engineer.

31. The contractor shall have to submit bill in triplicate to the CE (C&O)-WTPS which will be paid

after the confirmation regarding correct receipt of the materials in good condition.

32. Material delivery & work completion period:

(1) Supply Portion: Delivery period of Material is 06 Months from the date of issue of LOI.

(2) The party has to complete the work within 01 Month from the clearance given by the GSECL

by mail or letter.

33. Documents to be submitted along with supply:

RFQ NO: 75483M

(1) P & I diagram of gas dryer with BOM

(2) G.A. drawing of gas dryer

(3) Control schematic

(4) Power supply diagram

(5) G.A. drawing of control cabinet.

34. Test certificates along with dispatch documents:

(1) Hydraulic / Pneumatic test reports

(2) Performance test reports

(3) NDT reports of welding

(4) Manufacturers test certificate for major items i.e. compressor, motor, fan, solenoid valves, etc.

(5) Material test certificate for tubes, tubes plate, flanges, nozzles, etc.

35. Acceptable make:

“Jindal / Span / Nitrogenium / Atmos / MVS / PE” only.

36. GUARANTEED PARAMETER:

The bidder shall ensure that the gas dew point is maintained within 3-5°C and that the system

operates continuously and without interruption throughout the entire guarantee period.”

RFQ NO: 75483M

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL TERMS & CONDITIONS

Name of Supply and Installation of an Energy Efficient lubricated Rotary screw air

Work compressor at stage-1 units of Wanakbori TPS; GSECL

GENERAL CONDITION OF CONTRACT HR-SECTION, CIRCULAR - I, CIRCULAR - II, SAFETY

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1) The contractor should not be allowed to engage ten or more contract labours without initiating to

obtain the labour license under the Contract Labour Act from the Assistant Commissioner of Labour

Nadiad (the said number i.e., Ten or more includes Supervisor and other staff.).

2) The contractors shall have to obtain group insurance under WC Act before starting the work.

3) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of Wanakbori TPS area in case of ARC /BRC works Contract. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as a token of

proof towards payment of Wages to HR Department.

4) Payment to contract laborers has to be made through Bank/ Cheque / RTGS only. Wages rates for

contract laborers are applicable as per the terms and conditions of the license. The contractor shall

have to pay wages to workers as notified by Government of Gujarat., from time to time.

5) It should be ensured that all the labours engaged by contractor are covered under the provident

fund scheme and employee’s pension scheme and their contribution are remitted regularly to the

concerned RPFC. The Xerox copies of challan along with ECR in this regards should be submitted

regularly in G.S.E.C.L. office.

6) In case the contractor having more than one contract in the same TPS, the contractor shall have to

submit contract wise separate list of the workmen to the concerned Officer.

7) The contractor shall have to pay wages to workers as notified by Government of Gujarat., from time

to time.The above instructions should be followed scrupulously to avoid undue litigation for non

compliance of Labour Law.

GENERAL CONDITIONS OF CONTRACT:

(1) LABOUR LAWS

1. Person below the age of 18years and above 60 years should not be employed for the work.

2. No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

3. The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the

absence of such license the contract shall be liable to be terminated without assigning any

reasons thereof.

The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

RFQ NO: 75483M

a. Payment of contribution by way of employee’s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates

made applicable from time to time by Govt. of Gujarat/Govt. of India and other statutory

authorities.

b. Payment of deposit in respect of each contract labour at the rate applicable of with the offices

of Commissioner of Labour as per the contract labour (Regulation and Abolition) Act.

c. License fee as prescribed under the contract labour (Regulation and Abolition) Act and rules

framed there under depending upon the number of workmen employed by contractor.

d. Identity cards as prescribed under the factories Act shall be issued to workmen.

e. Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or disputes

under the Industrial Dispute Act 1947 or any other labour laws.

f. Payment of compensation in case of accidental injury shall be made as per the WC Act.

g. If the female workmen are more than 30 numbers engaged then provision of crèches, shall be

complied accordingly.

h. Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various labour laws in force from time to time from statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

2) PROVIDENT FUND AND FAMILY PENSION SCHEME: The contractor shall submit along with his

bill (month wise) statement regarding deductions against employees’ provident fund and family

pension scheme in respect of each concerned employee. Provident fund and family pension

scheme at the rate of 12 % of wages (or at the rates made applicable by the Government time to

time). The contractor’s contribution and his workers contribution towards provident fund and family

pension scheme shall deposited by the contractor with Regional Provident Fund Commissioner,

Ahmedabad. In case if the contractor deposits the contribution to the Assistant Provident Fund

Commission, the photo copy of challans and schedule must be submitted in the office. For

maintaining the CPF Acct. of contractor’s employees the contractor will have to pay administrative

charges as applicable of the emoluments of the employer of the contractor's every month.

3) GROUP INSURANCE SCHEME: The contractor has to take Group Insurance for all workmen

engaged by him and copy of the same shall be produced to Concerned Officer.

4) PAID LEAVE FACILITY: Paid leave facility at the rate of one day for every 20 days worked by the

contract, labour shall be provided the contractor to his workers. It shall be duly verified and

approved/certified by the authorized officer of the GSECL.

5) The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the law and contracts. No payment

for such supervision shall be admissible.

6) CONTRACTOR TO INDEMNIFY THE GSECL: The contractor shall indemnify and keep

indemnified the GSECL, and every member, officer and employees of the GSECL, also Engineer-

in-charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever arising out of or in connection with the matter referred in above clauses and elsewhere

and against all actions, claims demands, cost and expenses which may be made against the

GSECL by any workman/ employees of contractor or any sub contractor and or from any liability

any wise to any workman/employees of the contractor or sub-contractor under any laws, rules or

regulation having in force of law including but not limited to claims against the owner under

workmen compensation Act, 1923. The Employee’s Provident Fund Act.1952, and/or the contract

labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

07) WORKMEN'S COMPENSATION & EMPLOYER'S LIABILITY INSURANCE: Insurance shall be

affected for all the contractor’s employees engaged in the execution of these contracts. If any of

the work is sublet, the contractor shall required the sub-contractor to provide workmen's

RFQ NO: 75483M

compensation and Employer's liability insurance for the latter's employees unless such

employees are covered under the contractor’s insurance. It shall be liability of contractor for

employees of his sub-contractor.

08) Any other rules and regulation, conditions, Circulars etc., that are in force at present and that

may be framed by the GSECL From time to time in connection with contracts will be binding and

acceptable to contractor.

09) The contractor must possess separate P.F. code for the above subject work.

10) Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time

to the concerned authorities as per contract labour etc. Factory Act. Etc by contractor

11) It is the responsibility of the contractor to ensure that contractor’s employees maintain strict

discipline as regards security, methods of safe working etc, and not to cause any hindrance to

smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard

will be viewed seriously and contract is liable to be terminated. If any of contractor’s staff is found

unsuitable or not behaving properly, the contractor shall have to remove him from the work-site on

demand by GSECL. The contractor shall have to strictly observe the rules and conditions specified

in the enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious industrial relations amongst contract labours is the sole responsibility of the contractor.

Any breach of the same will be viewed seriously.

12) Before starting the work, the contractor should contact Ind.Relation Officer/Labour Welfare Officer

for all formalities and obtaining the gate passes of all contract labourers and for other formalities.

13) The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed

two years of services for each worker for the liabilities of the gratuity ( * applicable to ARC/BRC

works contract only)

Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of

contractual work awarded. Contractor shall have to apply for the gate passes in triplicate in a

prescribed appl. form which is to be available from Security Section for the entry of workmen in

the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After obtaining

approval of Competent Authority, contractor shall have to prepare the Gate Passes and obtain

the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors Can

apply for Temporary Gate-Pass for the period of only three days with recommendation of

respective EE/SE and the same shall have to be regularized after following the procedure of

Gate Pass applications on the office working day from HR Dept. It is to note that No Temporary

Gate Pass shall be issued for the work other than acute emergency to carry out the work in

power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 10 or More than 10 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R&A)

Act,1970/Form No. VI under the Interstate Migrant worker(employment regulation) rule1979 as

applicable is to be obtained from HR Dept. for the purpose of obtaining Labour License from

the Licensing Authority.

(B) During Contractual Work under the progress:

1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

2) All Contractors shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC works

Contract. The Contractor shall supply copy of Bank Statement duly stamped by the Concerned

Bank as a token of proof towards payment of Wages to HR Department.

3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

RFQ NO: 75483M

(C) Submission of Statutory documents to ensure the compliances:

1) The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances

of provision of labour laws and EPF Act for the respective working period.

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities )

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy ( First Time)

 Copy of Valid Labour License ( If Applicable in case of More than 9 manpower Engaged

by Contractor for said work ) ( First Time)

 Form No. XIII – Register of workers employed by Contractor ( First Time)

Place of Work and Work order no. in Muster Roll- Form No.XVI& Wage Register–Form No XVII.

RFQ NO: 75483M

CIRCULAR – I

1) The following are the major obligations to be fulfilled by the Contractors as per the Contract Labour

(R&A) Act 1970 and rule mentioned there under. License to be obtained before starting the Work

where number of contract laborers is ten or more.

2) Payment to contract labourers has to be made through Bank/account payee cheque/NEFT/RTGS

only.. Wages rates for contract labourers are applicable as per the terms and conditions of the

license. Minimum rate of the wages for unskilled labour is Rs. 441.00 for Semi-skilled labour and

Rs. 462.00 and for Skilled labour w.e.f. 03-04-2023.

3) Every contractor shall have to maintain the muster roll and wages register in respect of his contract

4) Every contractor is required to issue employment card, wages slip and attendance card to their

labours/personnel.

5) The contractor has to maintain the register No. 13 containing details of contract labours employed

6) Earned leave register/ card as per the Factories Act. And Rules.

7) Other registers required under Contract Labour Rules and the Factories Act. And Rules.

8) Every contractor shall have to obtain insurance policy in respect of the contract labours engaged

by him to cover them under workmen’s Compensation Act.

9) To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10) Before starting the work as per the contract awarded to him, he should make arrangement to

enter into the agreement in the prescribed format on the stamp paper as applicable. Before

fulfilling the above requirement the contractor is instructed not to start the work. The responsibility

will be on his head in case he fails.

11) Contractor should posses separate P.F. code on their firm, name otherwise their offer may not be

considered.

12) The contractor shall have to pay wages as may be revised from time to time and as may be

declared by Government. All the contractors are informed to adhere to the rules and regulations

applicable to them, particularly in respect of the labourers engaged by them, the contractor not

fulfilling the obligations will not be allowed or continue with work/ not be held qualified to carry out

the work at Wanakbori TPS.

13) The wages of every contract labour employed by contractor under this contract shall be paid by

contractor through bank or cheque before the expiry of 10th day of the last day of the month in

respect of which the wages are payable. The payment of the wages shall be deposited in any

nationalized/Co-operative bank every month and statement for the same shall be produced to the

HR Department every month in token of timely disbursement of the minimum wages.( As per

clause no-4 of GUVNL Circular no GUVNL/HR/261 Dtd 11/05/2016 and corporate office circular no

GSEC/HR/IR-II/419 Dtd-23.05.2016)

RFQ NO: 75483M

CIRCULAR - II

It has been directed by our HO that, no new labor contract be entrusted to any agency without getting

prior approval from Member (Administration). Further the existing contract, on their expiry, may not be

extended without approval of the Member (Administration) from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following documents of each

and every contractor before awarding the contract to these contractors. For preliminary checking of

valid contractors, the following documents are required to be checked by the concern DE/EE/SE. On

their checking the same and by recommending the number of labors, gate pass will be issued by the

Sr. Security officer. But before awarding and finalizing any contracts, following information must reach

to IRO for his confirmation the contracts should be awarded.

1. The contractor should not allowed to engage ten or more contract labors without initiating to

obtain the labor license under the Contract Labor Act from the assistance commissioner of

labor, Nadiad (The same number i.e. ten or more includes Supervisor and other staff).

2. Number of days of the contract should be informed first before allowing the contract to start.

Because on the completion of sixty days, the contract labor becomes liable to CPF as per

Provident Fund Act 1952. Hence we should avoid such work as far as possible. The Contractor

also must go for group insurance under WC Act before starting the work.

3. The contract laborers must be paid minimum wages as per notification issued by competent

authority under the said Act from time to time upon issuance of Circular by Chief Engineer,

WTPS. The above instruction must be followed scrupulously to avoid labour liabilities under

Contract labor Act.

RFQ NO: 75483M

GENERAL SAFETY RULES / NORMS TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation LimitedFactory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged, if

any, by them for the work contract awarded to them. Prior to commencement of the work, Contractor

shall have to submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated their

employees / workers of their sub-contractor and will strictly observe the said Rules while execution of

work under work contract awarded to them. They will have to indemnify the company for any loss or

damage / accident / injury to the company’s property / employee or employee of their own in default of

non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per

Aadhar card /Election card id proof & to follow the gate pass issue procedure through concern

department EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety

Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only for

three days with prior permission of Factory Manager only. More than three days, Permanent

photo gate pass procedure shall be completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well

as concerned Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory Medical Officer after

every six (06) months of contractor with their contractor workers. Contractor shall be fulfilled all

health requirements before commencement of work. After completion of medical examination in

form no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass

procedure format.

(04) Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving

license, Electrical contractor license, Electrical trade qualifications, Safety induction training,

SOP, supervisor qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy.

Safety Officer shall be signed in Contract worker Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded the

work order. Subletting of contract shall be allowed only if prior approval of Power station chief

before execution of work. Contractor/agency shall be submitted the entire subletting contract

documents with gate pass application through concern department EE & SE, LWO/DGM, and

Safety Officer/Dy. Safety Officer & Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956,Valid

Electrical contractor License shall be submitted to concern electrical department EE/SE/Electrical

Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by agency/party

with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License

photocopy shall be checked by Concerned HOD of Electrical Department/Electrical Safety

Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(08) As per nature/requir ementof job/work, qualified supervisor shall be engaged by contract

agency & qualification certificate with experience certificate shall be submitted to concern

RFQ NO: 75483M

EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety Officer/Factory Manager at the time of apply

gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the

work on electrical lines and Apparatus, Contract person/worker possesses a certificate of

competency or electrical work permit, issued by the Appropriate Government. That means,

Electrical trade Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to concern

EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for

photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7

round the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor

(BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by

contractor during dangerous operations/dangerous works as well as day to day dangerous

activities, safety supervision, tool box talk, Safety awareness program, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles, hydra mobile

crane, Safety precautions, coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of vehicles &

to follow the Motor vehicle Act, 1988, the Central Motor Vehicles (Amendment) Rules, 2016 as

well as Gujarat Motor Vehicles rules, 1989 & driver license shall be checked every day by

security shift in charge before entry in the Factory premises.

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person

as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP

will review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipment (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue

format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective

Equipments / Safety Gadgets suitable to give sufficient protection against hazards involved in

their work / job to their staff, as per the job requirement and insist / enforce their workers to put on

the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor compulsory & it

will check by concern section HOD &Dy. Safety Officer /Safety Officer at the time of gate pass

procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/chemical splash splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

RFQ NO: 75483M

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/ objects, heat, hot metals/objects, electricity etc..

Electrical resistance etc.

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line / Fall

arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust

with full face mask type etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of confine

( LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipment/ bus/switch gears from 01 (one) feet distance

before starting the any electrical work.

Auto darkening welding helmet The new auto darkening welding helmet combines legendary

(EN 379 & EN 175 Level-B) with Speed glass quality and auto darkening technology with an

PAPR as per EN 12941:1998, innovative wide-view grinding visor to give welders an all-in-

class TH2 and AS/NZS 1716 one solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a constant

airflow independent of filter combinations and clogging. The

unit can also be equipped with a gas filter (for example

A1B1E1). The unit supplies air to the head top via the

connecting breathing tube. The airflow creates a slight

positive pressure which together with the sealing to the face

prevents particles and other contaminants from entering the

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of PPE list

shall be submitted to Safety Officer, wtps on his letter head as per below mentioned format by

Contractor before commencement of work through concerned JE,DE,EE/SE . Sub: Issue of PEE

to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desig Name Name of IS Make Qt Unit Date Receiving

no. workers nation of PPE :Code of PPE y of signature

Section no. of issue

under PPE

01 Safety Nos.

Safety Nos.

RFQ NO: 75483M

Reusable Pair

Dust Mask Nos.

Safety Pair

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with

Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per

(18) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it’s record shall be maintained in concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of work.

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE

regarding hazards of specific work, risk & it’s control measure (mentioned in HIRA) before

starting the job work and records shall be maintained for each & every job works.

(21) Display Safety instructions shall be strictly followed by all workers who are working in factory

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor &

contractor workers from Concern EE/Chief Chemist before starting of chemical handling work.

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation,

construction or contents ,is or may be a source of danger before starting the work each & every

days or after interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile

phone etc are to be strictly followed by all workers who are working in factory premises.

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all

the inflammable material lying at or nearby worksite or cover it properly by suitable protective

covering. Also, special care shall be taken before carrying out such job & see that all possible

contributing factors to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to commence the work in fire

prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments& fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be

used. For taking care of the persons working inside the confined space / vessel, a supervisor /

person capable to keep continuous watch on person(s) working inside, assist them in case of

RFQ NO: 75483M

emergency or arrange to get immediate outside help, shall remain present at entry point. Use full

body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge

shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading

tape & display suitable caution notice or keep a person to restrict / divert the traffic on this route

through other safe passage.

(28) The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge

shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading

tape & display suitable caution notice or keep a person to restrict / divert the traffic on this route

through other safe passage.

(29) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments.

(30) The electrical power supply required to run such equipments shall not be taken directly at their

own but shall be obtained through concerned Electrical Maintenance Departments or their

authorized persons or under their observations / guidance only. The Electrical Section shall

provide temporary electrical connection up to contractor’s Mains Board on which it is compulsory

to install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably

be earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it

is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

& safe to use. All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work

execution shall be of standard make & bear ISI certification mark on it. The consumables like

welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall not

be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors, liquids,

dusts, or residues may be present in Gas Based power plant and list of tools and tackles shall be

submitted with technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall

be checked by JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

RFQ NO: 75483M

& certified in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories

Rules and its validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the

weight. Valid Test certificate of all Lifting machines used by Contractor to be submitted to

Dy. Safety Officer/ Safety Officer before commencement of work through concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain

the work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt /full body hardness with double lanyard &fall

arrestor & Helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant activities / works

except the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as

well as shall not temper / operate / touch the machineries/equipments/auxiliaries with which they

are not concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest

at/near/below running plants, auxiliaries, systems or any place which is risky, hazardous & prone

to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapor generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each

vehicle by party/agency and it will check by shift security in charge before entry of vehicles in the

factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work Permit

through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All

security gates, Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

21&ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer

through concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as

per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be

filled up by concern department JE/DE with written consent of contractor. The Form may be

obtained from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy. Safety Officer/Safety Officer as Near Miss Incident.

RFQ NO: 75483M

(43) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or orders

made there under ,imposing any duty or liability on workers, contractor/agency shall be

punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

Work without work Safety permit like working at

(ii) Rs.1000/- per day

height, confine space entry, hot work etc.

License of driver as per type of vehicles not

(iii) Rs.750/- per person

registered.

Welding work without flashback arrestor/double

(iv) Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

Work without qualified Supervisor as per nature of

(vi) job like mechanical, electrical, civil, C&I, chemical Rs.1000/-per day

(vii) Work without SOP & JSA Rs.2000/-per day

Work without test report of lifting machines / tackles

(like C.P.Bs., Hook chooks, winch, forklift, mobile

(viii) crane, EOT crane etc) & its attachments (like D- Rs.2000/- per equipment

shackles, slings, U-clamps, Eye bolts or any fixtures)

in Form No.10 of Gujarat Factories Rules,1963

Work without Double lynyer Safety belt during

(ix) working at Height work, work without anchoring in Rs.3000/-per person

hook/line line

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

Safety Penalty is to be imposed directly by individual Dy. Safety Officer/Safety Officer/Electrical Safety

Officer and Factory Manager/Occupier against violation of statutory requirements and penalty will be

recovered through RA bill. Photograph/CCTV camera footage is to be put up with penalty note by

imposed individual officer.

(44) Party will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from party RA bill and recovery Office note put up by

concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap

etc. are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the provisions

of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The

Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety & health

requirements.

(49) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy. Safety Officer/Safety Officer/Electrical Safety Officer in case of

any ambiguity or needs further guidance in this regard.

Chief Engineer (C&O)

WTPS, GSECL

RFQ NO: 75483M

JSA for : Manufacture, supply, erection, testing & commissioning of Refrigerated Type

Hydrogen dryer system with associated auxiliaries for Unit #1 & #2 at WTPS-GSECL.

Section: TMD-I

Job Step Hazard Control Measures Responsibility

 Hot work permit.

 Required PPEs must be

Welding fumes,

burns, fire High

 Supervision by Fireman.

 Fire extinguisher & facility

Manufacture, available nearby

supply, erection,  Crane / Hydra must be

operated by operator

testing & Load shifting,  Confirm crane/hydra to be

commissioning of High

fall from height used as per load of vehicles.

Refrigerated Type  Form no 10 must available for

Contractor & It’s

Hydrogen dryer lifting machine is to be used.

Supervisor

system with Electric  Ensure proper isolation

shock/short High  Use required PPEs.

associated

circuit  Close supervision required

auxiliaries for Unit Exposure to  Use of insulated tools &

#1 & #2 at WTPS- Medium

Noise ELCB.

GSECL.  Proper barricading

 Calibrated gauges

Gas leakage,  SOP based commissioning

high pressure  Emergency response

readiness.

 Use required PPEs.

NOTE: Required check list should be filled up by contractor at time of work execution.

Prepared by Reviewed by Checked by Approved by

EE Safety Officer SE Factory Manager Chief Engineer

RFQ NO: 75483M

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: - Manufacture, supply, erection, testing & commissioning of Refrigerated Type

Hydrogen dryer system with associated auxiliaries for Unit #1 & #2 at WTPS-GSECL.

Reference: - WTPS/S/TECH/RFQ -75483M/TMD-1

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL’s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board’s Tender Specification. I undertake to abide by the

GSECL’s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL’s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details”

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the “Earnest Money Deposit” paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

BIDDER’S SIGN WITH SEAL

RFQ- 75483M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don’t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

BIDDER’S SIGN WITH SEAL

RFQ- 75483M Page