Open Tender for Contract for the work of Annual rate contract for replacement of failed theft Augmentation distributions Transformer under Jambusar Rural, Jambusar Town, Amod Subdivisions & any Other Subdivisions and jurisdiction of Bharuch R Division office.

1 Estimated cost Rs. 20,00,000/-

2 Tender fee [Non-refundable] Rs.2360/-(Inc GST)

3 EMD Rs.20000/-

4 Last Date of On Line downloading 12/05/26 UP TO 18:00

5 Last Date of On Line Submission

6 Date of Opening Tech 12/05/26 UP TO 18:30

7 Date of Opening Com. Bid 13/05/26 UP TO 12:00

8 Time Limit of Work contact order 1 Years

1. The contractor shall submit their rates both in words and figures.

2. All works will have to be carried out as per specification and conditions of the contract.

3. Bidder has to submit tender Online Only

1) Technical Bid Cover containing papers / Documents like PF registration, copy of (1) PAN

card, (2) GST No. (3) Driving license, PUC, Insurance and registration book of vehicle, copy

of (1.to 3.Documents Mandatory).

2) Price Bid cover containing your proposed rates in schedule B is to be submitted separately.

Seal & Signature of Contractor Executive Eng. (O&M)

With Address. Bharuch Rural Division.

GENERAL CONDITION OF CONTRACT:

1. DOCUMENTS OF TENDERS:

1 The contractor has to sign on each tender documents and attach online. No physical documents will be

2 All works will have to be carried out as per specification and conditions of the contract.

2. TENDER FEE (NON-REFUNDABLE)

Tender fee will be accepted by RTGS/NEFT/Net Banking only. The scanned copy of receipt shall have to be uploaded with

Tender fee & EMD received by online mode (NEFT/RTGS/Net Banking) before last date of submission of bid alone will be

taken into consideration. Bidder has to attach slip of online transection receipt with tender documents.

4. DESCRIPTION OF WORK: As mentioned in the Schedule ‘B’.

5. PERIOD OF CONTRACT:

File No: DGVCLDBHR/TEN/e-file/4444/2026/1344/Technical

Approved By: Executive Engineer,Technical,DGVCLDBHR

Letter No: DGVCLDBHR/0070/05/2026 Approved Date: 04-05-2026

The contract will remain in force 1 (one) Year. The contractor shall on completion of the work, prepare and render the final

detailed material account of the material received by him from the company store within one month from the date of

completion of work. If however, the contractor does not render the material account, Regd. A.D. Notice will be issued to the

contractor to render the material account within 10 days from the date of Notice, failing which the material account, will be

finalized and recoveries will be made as per the company’s procedure which shall have to be accepted by the contractor and

dispute if any raised shall not be entertained.

6. JURISDICTION: The contractor shall have to work as per the instruction of Deputy Engineer in charge of any of the sub

division and Junior Engineer TMS working under the kind control of Bharuch Rural Division office. And for any disputes the

jurisdiction shall be circle office and decision of CEO & SE (O&M) shall be final.

7. SECURITY DEPOSIT:

The successful tenderer will have to pay security deposit equivalent of 5% of the order value. This amount will be payable

either in cash or through demand draft on any Schedule bank drawn in favor of DGVCL. This amount will be refundable after

completion of work and/upon submission of NOC of engineer-in-charge. Order will be issued to successful bidder after

payment of security deposit.

Failed Transformer from site will be credited at the store with in same day.

9. INDEMNITY BOND:

The contractor will have to execute an indemnity bond on stamp paper of Rs.100/- at his cost before commencement of work

stating that for any accident to the contractor’s staff/equipment of any person or any other fatal or non-fatal due to non-

observing of safety measures, DGVCL shall not be responsible.

10. SOLVENCY CERTIFICATE:

He shall have to produce the solvency certificate as per the company’s rules if the order value exceed Rs.500000/-.

The contractor will also have to execute an agreement on a non-judicial stamp paper of Rs.300/300/ Revenue stamp affixed

on it, in line of acceptance of contract.

12. CONTRACTOR’S LIABILITY:

For any accident either fatal or non-fatal to the workers due to non-observance of the safety measures and line clearance

procedure, company shall not be held responsible.

13. GENERAL TERMS & CONDITION OF THE CONTRACT:

All other terms & condition as specified in tender & contract booklet of DGVCL shall be binding to the contractor.

14. UNDERTAKING BY CONTRACTOR:

Should this tender be accepted I/We hereby agree to abide by and fulfill all the terms and conditions/provisions of the ‘Tender’

and contract for works as applicable and in default thereof to forfeit and payable to the company the sum/s of money as may

15. INCOME TAX:

Income tax will be deducted from contractor’s bills as per rules & PAN no. Shall have to provide by contractor

GST is applicable as per government norms.

The SOR rates shown under schedule-B are excluding of GST.

Payment made by contractor to their labour through account payee chaque only.

Executive Engineer (O&M)

Bharuch Rural Division

Signature of contractor

File No: DGVCLDBHR/TEN/e-file/4444/2026/1344/Technical

Approved By: Executive Engineer,Technical,DGVCLDBHR

Letter No: DGVCLDBHR/0070/05/2026 Approved Date: 04-05-2026

SPECIAL TERMS AND CONDITIONS OF CONTRACT

1. For any damage to the equipment or persons working for the job, DGVCL will not be responsible for the same.

2. The contractor should fulfill the conditions of contract of Labor Regulations and Abolition Act 1970 and will have to furnish records failing which payment

will not be made. The contractor should specify License No. Contractor should possess the Sales Tax registration No. & should also intimate PF Code No.

& contractor are also bound to fulfill all the conditions as per the provision of EPF and MP Act 1952 & Schemes framed there under otherwise Tender will

be liable for termination.

3. Any liabilities arising in connection with Sales Tax will be of contractor.

4. The rates are asked for only on percentage basis against estimated amount i.e. item wise rates stated in the Schedule ‘B’ The tender offer must be

specify the percentage either above or below to the estimated amount. And it should be clearly specified both in figures and words.

5. No conditional offer will be accepted in any circumstances.

6. The contractor should sign all the tender documents wherever necessary, failing which the offer is liable to be ignored.

7. In case of any mistake, in writing the percentage offer between the figures and words, the DGVCL will consider the most beneficial at its discretion and

that will be binding to the Tenderer.

8. In case of any mistake, in writing the derived net amount of the offer, the actual

Calculation as per percentage offer of the tenderer will be taken in to consideration of comparison and shall be binding to the contractor.

9. The rates so accepted will be applicable, during the contract and no any price variation will be considered during contract period.

10. The percentage rate offer must be offered in our tender documents only. These should not be any over writing. If any correction must be made initial

with signature of the tenderer.

11. The tenderer should not change the estimated rate.

12. The Tender documents where signed must be affixed with Rubber-stamp of

Firm/Company/Individual with address.

13. In case of any ambiguity, discrepancy or dispute the decision of Executive Engineer (O&M) Bharuch Rural Division DGVCL will be final and shall be

binding to the tenderer.

14. Against the approved rate contract engineer-in-charge will issue detailed work order T.S. wise during the validity period of contract. The actual quantity

may vary according to the quantum of work to be executed during contract period.

15. Wherever, there is an excess work carried out by the contractor, beyond the Technically sanctioned amount against the work order, approval for the

excess quantity of work done should be obtained from the competent authority as per DGVCL’s rules.

16. The work will be carried out as per program laid by the DGVCL and the DGVCL and the contractor should thoroughly supervise the execution of work

throughout by being present on the work site throughout.

17. No tools will be supplied by the DGVCL and the contractor should make his own

Arrangement to get adequate quantities of all tools in order to complete the job within the prescribed period.

18. The contractor shall be responsible for breakage, loss or theft of material during transit or erection, issued to him from stores, till the time the work is

handed over and taken over by the DGVCL.

19. Bills be prepared once month looking to the progress of the work and payment will be made as under:

A] Running bill may be paid on the progress of work carried out and measurement recorded up to 80% on submission of material account.

B] Final bills for contracts will be paid after completion of works & recording measurements submitting material Account. If contractor proceed further and

finalize the bill.

20. The payment to the contractor through RA bill be to the extent of 100% of the value of the work done provided the contractor furnishes the material

account in respect of the previous RA bill before the next RA bill is paid. If this is not complied with by the contractor the payment through RA bill shall be

made only to extent of 80% of the total value of the work done, the amount so withheld will be released on furnishing by the contractor the material account

of the relative RA bill.

21. The contractor is bound to complete the work within the specified period from each, work given by the Engineer-in-charge.

22. Priority of works would be decided by the engineer in charge and the contractor shall carry out the work within stipulated time for order issued by

Engineer in charge.

23. The contractor must have adequate resources and gang of unskilled & skilled personnel to undertake the work at the different places.

24. The contractor will be governed by the following clauses and to be signed by him:

a) Should this tender be accepted I/We hereby agree to fulfill all terms and provisions of the Tender & Contract for works as applicable and in default

thereof to forfeit and pay to the DGVCL the sum/s of money as may become due.

b) The full value of the ‘Earnest Money Deposit’ paid herewith shall be absolutely forfeited to the DGVCL should I/WE not deposit the full amount of

specified Security Deposit in time.

c) The contractor will have, to produce a solvency certificate before commencement of work.

d) For any accident either fatal or non-fatal to the workers due to non-observance of safety measures & line clearance DGVCL shall not be responsible.

e) Any loss sustained due to this will have to be borne by the contractor.

f) Contractor has to provide separate PF Code No. from the RPFO for their employee/s it is to be ensured that any contractor who do not possess separate

PF code should not considered for acceptance of tender.

g) Contractor shall pay minimum wages to each laborer as per the minimum wages act 1948and rules therein, as applicable from time to time in pursuance

to the Govt. Notification and compensation Act applicable Workmen Compensation Act.

h) Contractor will have to carry out works in any area of Bharuch Rural [O&M] Division if need be as per the instruction of Executive Engineer (O&M)

Bharuch Rural Division.

i) Executive Engineer (O&M) Bharuch Rural Division can discontinue contract at any time without assigning any reasons/can take, further actions as per

DGVCL’s rules against the contractor.

The above conditions are applicable to this tender in addition to the specifications mentioned in the Tender and Contract Booklet of DGVCL.

File No: DGVCLDBHR/TEN/e-file/4444/2026/1344/Technical

Approved By: Executive Engineer,Technical,DGVCLDBHR

Letter No: DGVCLDBHR/0070/05/2026 Approved Date: 04-05-2026

Executive Engineer (O&M)

Bharuch Rural Division

Signature of contractor

Seal with Address of the Firm[Rubber Stamp]

SPECIAL TERMS & CONDITIONS OF CONTRACT.

1. Chain pully block and vehicle for transportation (Like Truck, Temp) is to provide by contractor.

2. Labour for loading unloading and replacement of T/C are to be provided by contractor Accident to any of labour during Transportation held

responsible for any claim of medical treatment contract is sale responsible for this.

3. Contractor has replace transformer within 24 hour from time to intimation from concern officer.

4. Fail transformer should be credit at Maktampur Division Store by contractor and M.R. and C.R. for same should be handed over to J.E. TMS in as

it is condition of site at time of failure on the same day.

5. One line staff of concern village or sub-division will accompany the contractor to switch off line where work is to be carried out.

6. Contractor has also to mention position and condition of extension parts of failed transformer and same will be confirmed by J.E., TMS at time of

receipt of faulty transformer.

7. Contractor has to submit his transportation report along with details of transformer, oil level of transformer and K.M. travelled along with sign of line

staff accompany them Duplicate copy is to be attached along with bill.

8. Bill will be paid on monthly basis and to be submitted by contractor only after end of month.

9. In case of more than one transformer are required to be replaced per day their it is to be invariably replaced by contractor.

10. If transformer is not replaced within 24 hours than penalty of the amount ebullient to the actual amount spend in replacement along with the

transportation labour and supervision charges will be recovered as penalty from contractor’s monthly bill. Concern D.E. will purpose and “No

Objection Certificate” will be entertained in any case.

11. Contractor should obtain signature if crediting transformer on duplicate slip without bill will not be passed.

12. Any damages of transformer during transportation as well as installation of the transformer, loading unloading of transformer shall be

recover from the contractor from the next immediate bill as decide by controlling officer.

13. Any irregularity observed in execution of assigned work shall be deemed as termination of contractor.

14. Assigned of the work will be at the discretion by controlling officer.

15. Contractor or his authorized person will visit compulsory at Division Office, Maktampur before 5.00 PM.

16. Contractor has submit his Residence & Office address with Telephone No.

Signature of contractor, Executive Engineer (O&M),

Seal with Address of the Firm. Bharuch.

File No: DGVCLDBHR/TEN/e-file/4444/2026/1344/Technical

Approved By: Executive Engineer,Technical,DGVCLDBHR