Hand Push TRIBOMETER

Supply to be as per RDSO specification (enclosed).

1) Order shall be placed on the bidders who have supplied tendered items (including all versions) to Southern Railway or Other zonal Railways/PU/Other Govt. Department and documentary evidence like P.O. copy along with CRN or R-Note or CRAC or consignee acceptance certificate or etc. must be furnished with their offer evidencing the execution of such purchase orders in the last 3 calendar years. 2) In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with SR [ if any] and no back reference shall be made in this regard.

1) Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEM failing which their offers will not be considered. 2) OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para 3.4 of Part-B of Southern Railway Tender Conditions attached with this tender.

In case none of the firms who have participated in the tender, fulfill the criteria specified for regular order for bulk quantity, in para above, then the purchaser reserves the right to procure bulk quantity from the tenderers who have participated based on other credentials submitted by them in support of their offer.

Have you furnished the statement of deviations. [preferably nil]

Have you quoted price on the basis of free delivery to destination, indicating the break up.

Have you quoted delivery period correctly and precisely.

Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non- submission of such vital documents may be taken as their not having any such past performance.

EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. There shall be no exemption from submission of EMD for any tender or by any tenderer, subject to provisions under clause 10.4.3 below, except following: - (a) EMD shall normally not be called against tenders with estimated value upto Rs.25 lakhs (including single tenders, global limited tenders). (b) Micro and Small Enterprises (MSEs) registered for the tendered item in terms of Railway Boards letter No.2010/RS(G)/363/1 dated 05.07.2012 (c) Other Railways and Government departments in terms of Railway Boards letter No. 2004/RS(G)/ 779/11 dated 24.07.2007 (d) Indian Ordinance Factories in terms of Railway Boards letter No.92/RSS(G)/363/1 dated 08.04.1993 (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Boards letter No.2003 /RS(G)/779/5 dated 10.09.2004 (f) Vendors registered with Railways for the trade group of the item tendered (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing (h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. 2) Offers submitted without EMD shall be summarily rejected. 3) For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer (Annexure - 6) of Southern Railway Tender conditions for the Proforma for BG.

SECURITY DEPOSIT (SD) :SD Clause: In terms of Railway Board letter No.2020/RS(G)/779/16 dated 27.11.2020.SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. g) Vendors appearing on the approved vendor lists of RDSO /PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of SD for these items. (Please see details in attached SR Tender Conditions. In case of submission of Security Deposit in the form of Bank Guarantee, please refer Annexure- 5 (page 55-56) of Southern Railway Tender Conditions available under the mentioned link, for the PROFORMA

Procurement from ( O E M s ) manufacturers or authorized agent / dealers: Para 3.4 OEMs can authorize and give Tender Specific Authorization to its Agent / dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises. 3.4.1. (a) (i) In a tender, either the Indian agent on behalf of the Principal/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same item/Product in the same tender. ii) In a tender, if Indian agent on behalf of the Principal/OEM or Principal/OEM bids simultaneously for the same item/product in the same Tender, then both the offers will be considered ineligible and will be summarily rejected. (b) (i) If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit a bid on behalf of another Principal /OEM in the same tender for the same item/product. (ii) If an agent submits bids on behalf of the Principal/OEM and also on behalf of another Principal/OEM in the same tender for the same item/Product, then Both offers will be considered ineligible and will be summarily rejected. (c) In view of the above, Manufacturer may note that an agent can represent only one firm in a tender and any manufacture cannot submit more than one offer Against a tender through different sole selling agents or one offer directly and Other offers through sole selling agents, in other words, in a tender, either the Indian agent on behalf of the Principle/OEM or Principal /OEM itself can bid but both cannot bid simultaneously for the same items/product in the same tender. In such a situation all the offers will be rejected. Also a -100% Indian Subsidiary- of the foreign firm cannot bid through another agent. The Relation between the Principal/OEM & Agent or Indian Subsidiary(100% or Otherwise) should be contractually established and clear. (d) The above conditions shall apply for all types of Tenders.

1. Goods & Service Tax: Please refer Part A Para 14.0 Southern Railway Tender Conditions. 2. Regarding MSE Purchase Preference please refer clause 15.0 Part B of Southern Railway Tender Conditions. 3. Preference to made in India Please refer Part B Para 16.0 of Southern Railway Tender Conditions.

GST Related: HSN Code for this item is 8607. [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. In case firm misclassifies HSN Code/GST rate, higher GST, if any, due to this misclassification shall be paid and borne by the firm itself. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC. [i] Tenderers should upload GST rate along with documentary evidence, HSN code and full bank details of the firm.ie Bank name, bank address, Account Number, IFSC code & MICR code along with the bid. [j] Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay.

(i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in Part B Para 15.0 of Southern Railway tender conditions, failing which such offers will not be liable for consideration of benefits (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding reclassification of enterprises and Udyam registration, In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the reclassification, for a period of three years from the date of such upward change. In such cases, the tenderer claiming benefits under MSE category shall submit documentary evidence o f the date of upgradation to Medium category along with offer. Such claims will not be considered with out documentary evidence (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

Make In India Preference policy :- In keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, procurement of the item is restricted to Class I and class II local suppliers. Minimum local content requirement for Class-I local supplier is minimum 50 % . For Class-II local supplier is minimum 20 % . Non local suppliers: The bidders offering imported products will fall under the category of Non-local suppliers- As per MINISTRY OF RAILWAYS - RAILWAY BOARD letter ..2020/RS(G)/779/2-Part-1 Dated: 17/05/2021. The vendors with local content less than 20% should not quote in the tender who do not qualify to be Class I and class II local suppliers, as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I and class II local supplier for tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. 2) Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Liquidated Damage (L.D): Extension of delivery period may be considered in deserving cases where genuine reasons exist. Such extensions of delivery period may be considered with liquidated damages as per IRS Conditions of Contract and Denial Clause. Railway shall recover from the contractor as agreed Liquidated Damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores (including elements of taxes, duties, freight, etc) which the contractor has failed to deliver within the period fixed for delivery in the contract or as extended for each week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract.

General damages at the rate of 5% of the defaulted contract order value will be levied in case of failure to supply the material after placement of purchase order, within the delivery period. In case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. Wherever SD has been exempted or not applicable for any reason or is less than the general damages as indicated above, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser have the right to levy damages from the supplier for failing to comply with contractual conditions. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

All taxes, freight, packing, forwarding & other charges should be quoted in numeric only @ financial tabulation.

Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached."

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.