TPI / PMC

h. Determining rates for the extra items/extra work with relevant rate

analysis and total estimate for such items / work.

i. Any variation in the contract condition. Approval to designs submitted to the

k. Issuing any kind of certificates to the contractor.

Immediately on award of work, the consultant shall set up a site office under the team leader

who will be in constant charge of the direction and control of the work. The siteoffice

shall be provided by contractor of the work.

The Team Leader shall visit the work site personally from time to time at least twice a month

for ascertaining that the work is being carried out satisfactorily and timely forstudying the

problems on the spot and giving necessary clarifications / directions. He should intimate

Engineer in charge in writing about points identified and solutions given.

The consultant shall engage and retain for this purpose, adequate supervisory staff as mention

in the tender and as agreed upon between the owner and the consultant. Thesupervisory staff

shall consist of skilled and experienced technical staff and the consultant shall undertake to

keep a qualified and experienced technical resident / site Engineer having similar experience

i.e. Building above 25mt height, Drainage work, Water Supply work, STP,WTP Work,

Roads and Bridges, who shall always be in charge of the works and be available on the site

until the project is completed. The manpower deployment shall be as per the chart submitted

by the consultant. However, adjustment in the requirement will be permitted with prior

approval of Engineer in charge depending on the progress of the work. Decision of Engineer

in charge shall be final in this abovematter. The consultant shall issue powers in favour

of “Resident Engineer” authorizing him toraise and accept bills of the contractor to give

instructions to the contractors, to prepare measurement bills and to communicate with

contractor and employer. The aboveauthorization shall be submitted immediately on execution

of agreement between the consultant and employer.

VADODARA URBAN DEVELOPMENT AUTHORITY

(a) The Resident Engineer available at site shall receive instructions on behalf of the

consultants which may be given from time to time by the Engineer in charge or his deployed

subordinate staff or the Inspecting Officers.

(b) The contractor will submit bar/CPM chart of the work to consultant. The consultant shall

study the same in detail and necessary correction shall be made and contractor shallbe

asked to submit the revised bar/CPM chart if found necessary. The same after approval

and duly signed shall be submitted to Engineer in charge. Consultant shall study existing

traffic movement of roads falling under subjected road is as under.

(c) Consultant shall also study the traffic movement of the parallel roads of the above said

roads for checking the feasibility of diverting the traffic at the time of execution of work of

Subjected Road. Various alternative routes for diverting traffic of some portion of roads

falling under Subjected Road depending up on location required to execute the work (as per

bar/CPM chart submitted by the Contractor) shall be prepared by Consultant. The same being

after consultation with Traffic Police Department, the decided portion of Subjected Road

will be allowed to barricade for execution. Consultant shall see that barricading is properly

carried out and maintained properly by the contractor in order to avoid hindrance to traffic

movement. and also ensure that Traffic Boards, Traffic Signs, Traffic Signal Light etc. are

properly placed by the contractor as per requirement of site condition.

(d) The consultant shall ensure that all observations made during the periodic visits by

various inspecting officers of employer about the quality of work are attended by the

contractor for necessary action.

The consultant shall deploy adequate experienced and qualified staff at the site of work for

supervision and exercising adequate and constant day to day technical supervision over the

construction including layout checking, checking requirements of material and their

procurement in time, checking their quality conformance to approved specifications and

accepted standard.

The consultant shall provide and maintain at his own cost, own vehicles required for use in

connection with his assignment.

The consultant will be provided office room at site of work by the subjected work's contractor.

Consultant shall make his own arrangements for Water, Electricity, Telephone,all furniture,

Computer with internet facilities, Printer, Digital camera with HD video recording facilities

etc at site office at his own cost etc.

The consultant shall be fully responsible in his capacity as a consultant for the soundness and

correctness of all works executed assuming responsibility of the conformity of the work to

the approved plans, and specifications and conditions of contract applicable to the work in

Quality control:

Total quality check and assurance at fullest is the prime responsibility of the consultant

which comprises of the following.

• Checking the feasibility of CPM /bar chart submitted by contractor and advice for changes if

• Checking survey sheets and reports like OGL, C/L of road etc and ascertaining its

• Shall submit the DPR (Daily progress report)and MPR (Monthly progress report) to the

VADODARA URBAN DEVELOPMENT AUTHORITY

• Shall maintain different registers like chainage wise and date wise activity, cement, steel

registers, site incident records, level sheets, machine numbered RFI (Request for

inspection) etc.

• Inspecting the performance of the works with regard to workmanship and compliance with

the specifications.

• Ordering / performing tests on material different used in construction of c.c. road and works

for giving approval to the Contractor’s plant and equipments & mix designs.

• Evolving a system of quality assurance.

The ultimate goal of a quality assurance program is to build Road, Building, Bridge,STP,WTP

and type of projects and other components of the project that will have good serviceability during

its anticipated life with minimum over all cost. The consultant shall take leadership for selection

of proper materials, adoption of proper machinery and their calibration and functioning.

The consultant shall establish a Quality Assurance System that will set the framework for checking

and testing the works and materials. It shall be based on relevant and latest Indian Road Congress

Specifications, handbook of Quality Control for Construction of Roads, Building, WTP, STP and

Runways (IRC), MoRTH , latest GDCR the appropriate Indian Standards, andthe principles of

statistically based quality assurance procedures and total quality control practices. In areas where

these specifications are silent, British Standards and ASTM codes shallbe referred as considered

• Laboratory: The consultant shall check the adequacy of the laboratory set up by thecontractor

including review of the laboratory equipment, close examination of the equipment, their

sensitivity, calibration and the staff deployed for managing the laboratory including the

arrangement for maintenance and operations of the equipment shall submit monthly details

lab. as well as site checking report to the Engineer in charge.

• Review of Material Sources: The contractor will be required to furnish a list of materials he

intends to use in the works along with their source. The consultant shall inspect the source to

ascertain their suitability. If the sources are found to be unacceptable then the contractor shall

be advised / instructed to procure the same from other acceptable sources. The consultant shall

have to see that contractor is not using material from the source other than the approved one.

The consultant shall order for additional tests if necessary to establish quality of construction.

• Review Mix Designs: The consultant shall check the mix designs for concrete and pavement

and laying methods, sampling and testing procedures proposed by the contractor and approve

them or suggest modifications as required. Parameters for mix design would include:

gradation of aggregates and their mechanical properties, mix stability and theirflow, air

voids and density, strength proportion type of material to be use etc. Once the contractor has

produced a mix design conforming to the specified limits, and verified it by repeated

laboratory tests; the consultant shall authorize plant trials and then paving trials over a short

length of pavement. The paver mix shall then be sampled and tested and the mix design

adjusted to bring the plant produced mix to within the specified limits. Once this is done the

consultant shall approve this mix as the Job Mix Formula and recommendits use on the

works. The type, make and proper dose of the required additives (Super plasticizers,

plasticizer, curing compound, liquid seal etc.) shall also be finalized by the

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consultant. The same shall also be submitted to Engineer in charge for approval. It shall be

the consultant’s responsibility to check and review the mix design every time the material

type or source is changed. The consultant shall compell to contractor the procedure of mix

design shall be complete within mile stone as per tender conditions.

• Full witness of all materials as per prevailing norms and frequency specified

in approved QAP at approved laboratory as well as on site test. Monitor project schedule &

inform agency for mobilization of extra resources to complete the work within time

schedule. Prepare daily progress report with respect to construction schedule Implement EHS

policy at site.

• Dimensional Accuracy and Field tests: The contractor will be required to undertake the

Quality Control Program. The consultant shall check the contractor’s program with particular

attention on the following items.

1. The suitability of the program to cover all requirements

2. The suitability of contractor’s set out and dimensional control procedures.

3. The quality and expertise of the survey, sampling and technical personnel

4. The sampling and testing techniques including the selection of lots, the location,

and the adherence to the correct sampling and testing procedures.

5. The frequency of sampling and checking.

6. The timing of sampling and checking and the use of test and check results.

• Inspection of the work: The consultant shall prepare an inspection program which shall target

principally the material quality control, laboratory and in situ testing of construction materials,

laboratory and field testing of completed works to ascertain compliance with specifications,

compliance of the finished work with lines and levels.

Surface tolerances on carriageway construction shall be measured as the work of laying

the pavement proceeds. Filter media shall be assessed for grading.

Formwork and placing of steel bar shall be inspected with respect to their adequacy and

conformity with the structural drawings and concreting shall be allowed only after approval

of the same. The consultant shall also on regular basis inspect for the safety aspects related

to construction.

The consultant shall issue monthly and interim payment certificates only after the quality

of works is found to be satisfactory.

Generally the following range of tests shall be conducted for the work.

Tests for Soil, building Item, Road and Bridges are as per current IS and IRC. Specified in

“SPECIFICATIONS FOR ROAD AND BRIDGE WORKS (Fifth revision-2013), issued by the

Ministry of surface transport (Road wing) and in tender of said works.

Quantity control:

Quantity certification

The quantity control comprises the measurement of quantities of works performed. The consultant

shall compare measured quantities with the respective drawings to evaluate the work

accomplished in the field. The consultant shall quantify the works done through field

measurements. Computerized records containing the necessary details like initial level, cross

section, computations and other details of materials shall be maintained by the consultant.

The essentials for any quantity record system shall comprise of

• Maintenance of initial parameters ( level, cross sections, L-sections)

• Easy computation and updating of work done in the intervening period.

• It shall be possible to ascertain from the records what has been measured and what has not

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• The records shall clearly show what has been paid for (under interim certificates) as distinct

from what has been measured.

• Built-in checks against excess measurement / payments.

The consultant shall check the measurements to determine the quantum of the work done each

month and make appropriate recommendations for payment for the completed work and shall

issue interim / monthly payment certificates. The consultant shall ensure that all measurements

and calculations are carried out at the frequencies specified in the contract document.

Preparation of Variation Orders:

The consultant shall have to prepare the Variation order following the request of the Contractor

The request for issue of Variation order shall be critically examined by the consultant and shall

recommend the same for approval of changes as required, if found justified.

The request for a variation order shall contain;

Drawings and detailed description change. Reasons for effecting changes.

Implications of the change on contract provisions like date of completion and impact on other

Financial implications of the change with detailed analysis thereof.

Draft variation order shall be prepared and submitted to the Employer for the approval. This shall

be issued to the contractor on approval.

Technical changes proposed by the contractor shall be examined and the Employer shall be advised

on the soundness of the said proposal. An appropriate recommendation in writing shall be

addressed to the Employer for his approval.

The consultant shall also update the estimates of quantities and cost periodically based on the

measurements taken at site and the variation orders issued. Any suitable software shall be used

Progress Monitoring and Project Administration:

This shall comprise, assisting in the progress of work of Contractor, keep check on it, and to ensure

that the Contractor’s works are not held up for want of decision of materials for whichthe

Employer (Owner) or the Consultant is responsible. This includes control and appraisal ofthe

progress of the works, issue of interim certificates for monthly payment to the contractors, issue

Variation Orders and effective Contract Management.

Recording & Reporting Procedure.

Consultant shall introduce well prepared reporting and recording procedure. For this purpose a

daily report shall have to be prepared & submitted to owner by the consultant. The consultant shall

ensure that the Contractor maintains the minimum level of inventory for raw materials consistent

with the targeted daily / weekly progress and in view of the possible unavailability of the fresh

supplies in the market.

In addition to the daily progress report consultant shall also prepare material availability report,

Machinery and out put of machinery, labour deployed report etc. The Consultant shall also prepare

various project reports, diaries and manuals like

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Commencement report

⇒ Detailed Construction Methodology

⇒ Sequence of various construction activities in the shape of CPM chart covering entire

schedule from the start to the proposed completion date.

⇒ work program encompassing all activities

⇒ The critical activities and anticipated bottlenecks

Monthly progress and quarterly progress report with update on daily progress done:

⇒ Describe the month’s activities and include photographs

⇒ Detail problems encountered or anticipated

⇒ Indicate coming month’s activities

⇒ analyze financial progress

⇒ Detail of contractor progress claim, Extension of Time claim and variations

⇒ Provide charts and other site records including construction progress, material testing, site

rainfall, manpower and equipment schedules which shall be updated monthly and included

a progress chart and progress photographs of all components.

Final Completion report

⇒ Summary of method of construction

⇒ Completed work documentation

⇒ Project history, summary of main events, alterations to original design and to

⇒ Work program showing progression of work justifying any differences with original

⇒ Report on major technical issues ( problems encountered and solutions adopted) and

comments on quality of materials and workmanship

⇒ Comments on Contractor’s and consultant’s organization

⇒ Summary of construction supervision performed.

⇒ Project costs and quantities with justification for any significant differences with the

original contract document

⇒ Details and estimation of claims by contractor

⇒ Description of remedial works to be carried out during the Defects Liability Period.

and other as and when required reports which deemed to be essential for the better and timed

completion of the project.

To build a firm monitoring system, the consultant shall prepare and maintain Critical Path Method

charts with key activities and milestones and other charts describing the resources (equipment and

staff) showing the anticipated input per team and out put of each site. The consultant shall obtain

Contractor’s proposed schedule and analyze it in view of programmed activities, start, finish time and

duration of each activities.

The critical path shall be determined and reviewed on a continuous basis during the construction

period by the consultant. The consultant shall update and add new activities and milestone as and

Review contractor’s schedule:

The consultant shall have to approve and monitor the Contractor’s proposals when he formally

submits his method of working, sources of materials, and suppliers of components. The consultant

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shall also approve the key personnel of the Contractor for each road and construction mobilization

program. The consultant shall also review other schedules such as deliveries, equipment and

manpower for each road during the same time and shall make recommendations to the Owner in this

Advise on legal and contractual problems:

In consideration of legal and contractual issues, the consultant shall examine and make

recommendations to the Employer on the settlement of claims from the Contractor for extensionof

time, payment for extra work and any other compensation.

One of the main duties of the Consultant shall be to keep the project under close legal and

contractual surveillance in order to avoid massive claims from contractor. Claim settlement shall

be carried out along the following path

Shifting of Existing Utilities / Review of Contractor’s Safety Plan

If the project involves seeking permission or approval of other agencies for relocation of utilities /

services like pipe lines, sewerage lines, electricity line, poles etc., action shall be initiated by the

consultant for obtaining the approval of the same. This shall involve identification of the utilities to

be shifted, alternate sites for relocation, modus operandi for effecting the shifting, along with its

financial implications. The consultant shall formulate the shifting, obtain the approval of the Employer

for the same and approach the concerned authority for necessary action on behalf of employer.

The contractor will ascertain the measures which he proposes to take for ensuring thesafety of

workman and public. The measures shall be reviewed and modified as required to ensure that these

satisfy the rules and regulations in force.

Organization of Survey / Measurement Control.

The contractor is required to perform all physical surveys needed for construction purpose. The

consultant shall perform verification surveys, for which the survey team shall be provided with

necessary equipment by the contractor.

The consultant shall check the survey equipment used by the contractor for their adjustments and

reliability. Defective ones shall be got repaired or replaced by the contractor as instructed by the

The documents required for frequent reference such as Survey reports, soil investigation reports, initial

levels, profiles, Bill of quantities, Site order book, Quality Control record book and Drawings shall

be kept at the site office. The CPM chart should be maintain regularly.

Any approval / concurrence by the owner to consultant’s instructions, preliminary or detailed

engineering design, drawings and estimates shall in no way absolve the consultant to ensure sound

construction and performance as per the specification of the scheme as a whole. The appointment of

any engineering staff by the owner at the site of the work shall not in any way diminish the

responsibility of the consultant in this respect.

the consultant shall not have any objection to the owner maintaining any civil engineering staff at its

own cost at the site of works to carry out work and duties allotted to them by the owner in respect of

works at the site of other areas. In this case during inspection of such authorities the consultant shall

produce necessary records drawings, documents etc. to the

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inspecting officer. The office space for the owner’s staff shall be provided separately bythe

contractor of the work in question.

The contractor shall submit bill to the consultant for the purpose of checking verification, scrutinize

The consultant shall check, scrutinize and certify that the work measured and recommended for

payment are fully consistent with the type, quality and specifications prescribed in the agreement

entered into with the contractor(s). In the matter of approving such bills, the consultant shall conform

to the rules and instructions issued by the Vadodara Urban Development Authorities /

owner from time to time. The consultant shall be deemed to guarantee the correctness

crutinized, checked or issued by them, as to the quality control of the work concerned. The Vadodara

Urban Development Authorities / owner or its authorized representative(s) may also check a certain

percentage of the measurements and bill as felt necessary as perinstructions issued by the owner from

time to time. Consultant shall have to submit the measurement sheets of R. A. Bills within 2 days to

VUDA which have been submitted by the contractor for approval.

The consultant shall prepare draft of minutes of meeting of progress review meeting andother

meetings carried out for progress of subjected project & reviewing with other agencies etc. which

will be held in the presence of owner (authorized representative of Vadodara Urban Development

Authorities), consultant and the contractor. The soft andhard copy of the same shall be submitted

to Vadodara Urban Development Authorities. After same being approved by owner, shall be

delivered to the contractor. Consultant shall see mentioned points in minutes of meeting are strictly

followed and complied.

Before excavation is carried out by the contractor, the details of underground services from various

agencies like M.G.V.C.L, Gujarat Gas Co. Ltd., B.S.N.L., Reliance Telephone, G.E.B., etc. shall be

collected by consultant and before carrying out excavation the service lines falling under particular

location as per the details shall be submitted. Consultant shall inform the concern agencies so that

they can arrange to make available their representative during excavation. Consultant shall see that

proper care is taken by the contractor forprotecting under ground services. Consultant shall keep

record of damaged under ground services if any during the course of construction.

Consultant shall co-ordinate with utility agencies for shifting / safe guarding their service lines lying

beneath proposed cement concrete pavement.

Consultant shall take, check and verify spot level of all layers (i.e. GSB, DLC & PQC) and certify

that levels are as per the drawings.

After the laying of PQC of a particular section, the spot level of top of PQC shall be properly taken

by consultant. After same being properly checked, verified and found correct by the consultant, the

rest work of cutting and filling of joints etc. shall be allowed. Traffic shall be opened after completion

of all activities looking safety factor and prior approval in Engineer in charge.

The consultant shall maintain the register for drawings in the format suggested by Engineer – in

The consultant shall check with keeping record of Invoice and maintain the register for Cement,

Steel, bitumen, fly-ash, joints required admixtures, fiber. etc. & other key materials as per

instruction of EIC. Material received and to record the above details at site with necessary checking

for weight / quantity, copy of bill, octroi receipt, royalty pass etc. in format suggested by S.M.C.

VADODARA URBAN DEVELOPMENT AUTHORITY

The consultant shall maintain consumption register of Cement, Steel, bitumen, fly-ash and sealing

material for joint and other required key materials as per instruction of EIC in the format suggested

by owner or its authorized representative and sends the same to theMunicipal Engineer for approval

at the end of every month regularly. Within 5 days i.e. upto 5 day of the next month. If submission

of registers is delayed more then 10 days of penalty of Rs.100/- per day will be recover from bill of

The consultant shall control the cement distribution for the work and daily records foractual

consumption of cement and standard consumption of cement. And put report toEngineer in charge

before given each running bill.

The consultant shall maintain site visit register and issue the instructions accordingly to the contractor

if required and submit the register at the end of every month to the Engineer-in- charge (VUDA) for

information and necessary action.

The consultant would be responsible for checking the materials, workmanship and soundness of all

components of structures keeping in view Q. A. checks and safety standards. Consultants shall

submit weekly and monthly progress reports as per thee directions of the client and should also

submit recommendations in regards to extra items with supporting site records and also supervise

field tests on materials structures etc. in accordance with predetermined schedules. The consultant

shall also maintain adequate records to ensure proper certification of bills for the work done for

payment to consultants, including recommendations of extension application, extra items variation

statements. Quality and quality checks for the bells etc., in forms prescribed by VUDA. The

consultant should also hold fourth nightly review meeting with the VUDA and consultants and co-

ordinate follow up actions. The consultant should depute adequate and qualified staff for execution

of project. The consultant should maintain staff attendance register at site indicating arrival and

departure of the staff at site and shall be made available for inspection whenever required by the

VUDA. whenever particular staff of P.M.C. in on leave, P.M.C. shall arrange alternative staff and

inform about the same to VUDA. So that progress of the work in not hampered. The report about the

presence of P.M.C. staff is to be submitted to VUDA. at the end of every month.

The consultant shall have no objection to the works being inspected by any other agency appointed by

the owner for inspection of the same.

The consultant shall exercise complete day to night supervision during construction periodof the

assigned work, ensuring quality control in accordance with tender stipulations, specifications,

drawings and site conditions along with all required safety precautions.The quality control shall be

exercised at all stages of construction, viz. approval of materials there of the in proper proportion

including prescribing norms for tests periodically and acceptability criteria and workmanship at all

stages of execution of individual items of work.

The consultant shall suggest to owner/VUDA modifications if any, due to site conditions and advising

regarding cost variations on account of extra items and excesses on the contract.

The consultant shall ensure regular and timely flow of working drawing, structural drawings and

other details/instructions from the VUDA.

The consultant shall check and scrutinize the drawings supplied by the Design consultants and sort

out the discrepancy if any in the drawings in consultation with the Engineer-in- charge and relevant

consultant and release the drawings for execution to the contractor.

The consultant shall monitor the progress by using modern methods of control such as

VADODARA URBAN DEVELOPMENT AUTHORITY

computerized CPM. and submission of progress reports of work executed weekly. The consultant

shall prepare draft minutes of meeting for the progress review meeting submitthe same in soft

and hard copy to VUDA. Both financial and physical progress reports with reference to prefixed

targets will be prepared. Constant review of progress within prescribed time and cost parameters, will

have to be done by the project manager who will also suggest improvements from time to time.

The consultant shall undertake complete administration and management of contract till end of the

contract and payment of final dues to the consultant.

The consultant shall submit ‘As-Built’ drawings stage wise of each entity of lead to EIC. With the

progress of work after completion of work as a whole ‘’ As build drawing ‘’ submitted to the Engineer

The consultant shall undertake verification of work on completion and submitting certificate of

completion of work along with completion report in 5 copies. The project manager (Team leader) shall

prepare this certificate and furnish the same to the VUDA.

The consultant shall undertake preparation of maintenance manual in respect of contracted work and

further advice the client by periodical (minimum four inspections in each year) inspection during the

defects liability period on maintenance requirement, if any.

The consultant shall undertake verification of work during execution and on completionand

submitting certificate of completion of work along with completion report in 5 copies. The project

manager will prepare this certificate and furnish the same to the VUDA.

The consultant shall carryout verification, by taking and recording joint measurements ofthe final

bill to be submitted by the contractor, preparation and finalization of final bills, as per items and

conditions of contract agreement and certificate for release of final payment by the Vadodara Urban

Development Authority.

The consultant shall advise the owner with regard to extra claim/disputes if any till the cases are

settled. The consultant shall also brief the legal adviser/legal consultant of the client

/ owner / VUDA on cases pertaining to the work.

The consultant shall render to the every assistance, all technical services, guidance or advice on

any matter concerning the technical and engineering aspects of the project including periodical

interaction and also through invited experts on specific subjects with client’s prior approval.

Vadodara Urban Development Authority reserves the right to relieve the project management

consultant from the consultancy at any stage of the work by giving one month prior notice. In

such case due fees shall be paid in proportion of the work completed at such stage.

If the construction work is not completed within the stipulated time period as per the contract

agreement, the Vadodara Urban Development Authority reserves right to relieve the project

management consultant (PMC AND TPI) or to extend the time limit of PMC AND TPI further on

terms as agreed upon them by both the parties. In such case at least 70% of sanctioned fee amount

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shall be paid at the end of such stipulated time period. If the construction work will be completed

more than 70% within the stipulated period of 18 months, in such case the amount of fees will be

paid on pro-rata basis of work done. The consultant shall not claim extra fees for the increase

in cost due to extra items or extra work within scheduled time.

The consultant’s resident engineer shall have to visit at a frequency of once in every 6 months after

completion of the work till end of the defect liability period i.e. months mention of each tender and

shall have to submit the performance report of the same. He shall also mention the required

maintenance, suggest proper methodology for rectification of the defect and ensure that the defects

are attended properly. If required the consultant should supervise the execution of maintenance

work, during this defect liability period if found necessary during his visit.

The consultant shall carry out joint survey with contractor for Original Ground Levels (OGL) and

setting out of central line of road. He shall also issue working drawings for every 10 mt. intervals

showing Final Road Levels (FRL) of proposed c.c. pavement by using suitable software as directed

by Engineer in charge.

The consultant shall have to execute/supervision the Electrical works(Street lighting) and

Horticulture works with contractor as per Project work's BOQ and as directed by Engineer in

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THE MINIMUM DEPLOYMENT OF STAFF AND THE REQUIREMENTS INDICATED AS

Sr. Description Minimum Qualification and Task Assigned Recovery

No. & No. Frequency experience Amount in % of

1 Team 2 visits Per Graduate in Civil Guidance to Resident

Leader-1 month and Engineering with Engineer, liaison with

to minimum experience owner, contractor and

attend / of relevant consultants

handle 15 years for civil and attending progress

review work review meeting etc.

meetings. out of which 5 years

experience shall be

similar works of C.C.

2 Resident Full Time Graduate in Civil, Overall control of site,

Engineer- Electrical and for quality assurance,

1+1+1 Mechanical bill checking, Traffic

Engineering with Planning, liaison with

minimum 7 years

various agencies like

experience of civil

DGVCL, Gujarat Gas,

and Telephone Dept. &

Various dept. of

Corporation and Urban

year’s experience

shall be Authorities.

of similar works of etc. & reporting to

R.C.C. Engineer in charge in

roads time. Also quality

assurance of lift

installation and pumping

set of STP and WTP.

3 Material Full time Graduate in Civil Quality control of all

Engineer – 1 Engineering with the materials &

minimum 5 years execution activities

experience of civil which are to be used in

work the construction works

out of which & submit all test

minimum 3 reports to VUDA timely

years experience lab. setup as well as

shall be review of equipment.

of similar work.

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4 Assistant. Full Time Graduate in Civil Quality control and

Resident Engineering with maintaining steel and

Engineer-2 minimum 5 years cement register

experience of civil processing data &

work remain present during

sub grade, GSB, DLC, 22 (For Two)

minimum 2 PQC and concrete

years experience activities for quality

of similar work.

5 Junior Full time Graduate/Diploma in Assistance to ARE.

Engineer -2 Day / Night Civil Engineering Day to day supervision

with and record of materials

minimum 5 years received and consumed

including Concreting 14 (For Two)

experience shall be

civil from R.M.C. Plant, to

work and survey carryout cube test and

other material testing at

6 Junior As and Graduate in Assistance to ARE,

Engineer when Electrical Day to day supervision

(Electrical)-1 required full engineering with and

time minimum 03 years record of materials

experience /Diploma 10 (For two)

received and consumed to

in Electrical Carryout other material

Engineering with testing at site/ laboratory.

minimum 5 years

electrical works.

7 Technical Full time Diploma/ITI in Assistance to AE / JE

Assistant -2 civil and maintaining carting

Engineering/Surveyor register.Survey

(ITI) with minimum work,demarcation of line, 10 (For two)

3 years experience of levels etc.

8 Computer As and when Clerical and typing

9 Geotechnical As and when As & when required Advice geological data

Expert required Graduate with 5 analysis

years identification

experience of works in founding levels --

similar nature.

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10 Horticulture As and Graduate in Assistance to ARE,

Supervisor-1 when Horticulture/ Day to day supervision

required full Agriculture and

time. with 3 years' record of

experience various

of horticultural work. horticultural items.

1. The above mentioned requirement is bare minimum for the subjected work and hence the same

shall be fulfilled within 30 days of receiving the work order / notice to precede the work. Any

deficiency / short fall in above mentioned requirement beyond above specifiedlimit (30 days)

shall attract the recovery charges at a rate as mentioned in last column of above table and/or

as mentioned below as for respective post.

2. (1) Critical employees i.e. Resident Engineer and Material Engineer which are to be appointed

on full time basis should not remain absent for more than 5 continuous days

(2) And all other employees (except Resident Engineer and Material Engineer) shall not

remain absent for more than 07 continuous days.

If above such circumstances arises, the equivalent person shall be deployed (exclusive

from the already deployed staff) for the said period, failing which the recovery charges for absent

number of days in the month shall be applicable at a rate of 1.5 times weightage of particular

designation mentioned in last column of above table.

If no particular staff is deployed for the entire month during the tender contract period,

recovery charges shall be applicable at a rate of 2.0 times as per times weightage of

particular designation mentioned in last column of above table.

The consultant shall have to maintain an attendance register which shall be available

at site office for checking at any time. The same register shall be put for checking every

month duly signed by the team leader / Resident Engineer.

The consultant shall have to make arrangements to record attendance online, which

in turn has provision for cross verification at any time by representative of VADODARA

URBAN DEVELOPMENT AUTHORITY.

Signature of the Consultant. Executive Engineer

Place Vadodara Urban Development Authority

VADODARA URBAN DEVELOPMENT AUTHORITY

VADODARA URBAN DEVELOPMENT AUTHORITY

5.0 IMPORTANT INFORMATIONS OF CONSULTANT

Affix latest passport

Specimen Signature of the consultant

AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS IN

CASE OF PARTNERSHIP AGENCY

Specimen signature of all partners incase of partnership agency.

2. _ Submission of Registered

Agreement is compulsory

in case of partnership

2. The Photograph and specimen signature of Consultant will be cross checked, whenever

Consultant receives payment in account section of VUDA.

3. The specimen signature of consultant will be cross checked by Account Department of

VUDA, in case of representative of Consultant along with letter of authority of a person who

signed an agreement, receives payment.

Signature of the Consultant.

VADODARA URBAN DEVELOPMENT AUTHORITY

6.0 GENERAL CONDITIONS OF CONTRACT

6.1 GENERAL PROVISIONS

6.1.1 Definitions

Unless the context otherwise required, the following terms whenever used in this

Tender have the following meanings :

(a) “Applicable Law” – means the laws and any other instruments having the force of law

in India (as they may be issued and in force from time to time.) to which these conditions

of contract are attached together.

(b) “Government” – means the Government of India, Government of Gujarat.

(c) “Services” – means the work to be performed by the Consultants as described inthe

(d) “VUDA, Client, Employer, Owner, Corporation” – means Vadodara Urban

Development Authority, Vadodara having its office located at Karelibaug,

(e) “Engineer in charge” – means Executive Engineer of Vadodara Urban Development

(e) “Party” – means the client or the consultants, as the case may be and parties--means

6.1.2 Taxes and Duties

The consultant will be paid service tax at a prevailing rate and as per government

and any other applicable laws, directions of the state / central government as per

below condition. The payment of service tax of the relevant running account bill of

the consultant shall be paid (reimbursed) in the next Running account bill upon

producing the certificate from chartered accountant for the proof of payment of

previous service tax to the concern government body for the previous bill of the

said work. The consultants shall pay all other taxes, duties, fees and other

imposition as may be levied under the Applicable Law.

6.1.3 Force Majeure

6.1.3.1 Definition

(a) For the purposes of this Tender Force Majeure means an event which is beyond the

reasonable control of & party, and which makes a party as performance of its

obligations hereunder impossible or so impractical as reasonably to be considered

impossible in the circumstances, and includes, but is not limited to, war, riots, civil

disorder, earthquake, fire explosion, storm, flood or other adverse weather

conditions, strikes, lockouts or other industrial action (except where such strikes,

lockouts or other industrial action are within the power of the party invoking Force

Majeure to prevent), confiscation or any other action by Government agencies.

(b) Force Majeure shall not include (i) any event which is caused by the negligence or

intentional action of a party nor (ii) any event which a diligent party could reasonably

have been expected to both.

(c) Force Majeure shall not include insufficiency of funds or failures to make any

payment required hereunder.

VADODARA URBAN DEVELOPMENT AUTHORITY

Measures to be Taken

(a) A party affected by an event of Force Majeure shall take all reasonable measures to

remove such party’s inability to fulfill its obligations hereunder with a minimum of

(b) A party affected by an event of Force Majeure shall notify the other party of such event

as soon as possible, and in any event not later than fourteen (14) days following the

occurrence of such event, providing evidence of the nature and causeof such event,

and shall similarly give notice of the restoration of normal conditions as soon as

(c) The Parties shall take all reasonable measures to minimize the consequences of any

event of Force Majeure.

Extension of Time

Any period within which a party shall, complete any action or task, shall be extended

for a period equal to the time during which such Party was unable toperform such

action as a result of Force Majeure.

The VUDA may, by written notice of suspension to the Consultants, suspend all

payments to the Consultants hereunder if the Consultants fail to perform any of their

obligations, including the carrying out of the Services provided that such notice of

suspension (i) shall specify the nature of the failure and (ii) shall request the Consultants

to remedy such failure within the period not exceeding thirty (30) days after receipt by

the Consultants of such notice of suspension

The VUDA may, by not less than thirty (30) days give written notice of termination

to the Consultants. Such notice to be given after the occurrence of any of the events

specified in the paragraphs (a) through (f) of this Clauses 1.5.1 terminate this contract.

(a) If the consultants fail to remedy a failure in the performance of their obligations

hereunder, as specified in a notice of suspension pursuant to Clause 6.1.4 herein above,

within thirty (30) days of receipt of such notice of suspension or within such further

period as the VUDA may have subsequently approved in writing.

(b) If the Consultants become (or, if the Consultants consist if more than one entity, if

any of their Members becomes) insolvent or bankrupt or enter into any agreements with

their creditors for relief of debt or take advantage of any law for the benefit of debtors

or go into liquidation or receivership whether compulsory or voluntary.

(c) If the Consultants fail to comply with any final decision reached as a result of

proceedings pursuant to Clause-16 hereof.

(d) If the Consultants submit to the VUDA a statement which has a material effect on

the rights, obligations or interests of the VUDA and which the Consultants know to

VADODARA URBAN DEVELOPMENT AUTHORITY

(e) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days, or

(f) If the VUDA, in its sole discretion and for any reason whatsoever, decides to

terminate the Consultant.

By the Consultants

(a) The Consultants may, by not less than thirty (30) days written notice to the VUDA, such

notice to be given after the occurrence of any of the events specified in paragraphs (a)

through (d) of this Clause 1.5.2 can terminate the Contract enter into.

(b) If the VUDA fails to pay any money due to the Consultants and not subject todispute

pursuant to Clause-16 hereof within forty-five (45) days after receiving written notice

from the Consultants that such payment is overdue.

(c) If the VUDA is in material breach of its obligations and has not remedied the same

within forty-five (45) days )or such longer period as the Consultants may have

subsequently approved in writing) following the receipt by the VUDA of the

Consultant’s notice specifying such breach

(d) If, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days; or

OBLIGATIONS OF THE CONSULTANTS

Standard of performance

The Consultants shall perform the Services and carry out their obligations with alldue

diligence, efficiency and economy, in accordance with generally accepted professional

techniques and practices, and shall observe sound management practices and employ

appropriate advanced technology and safe and affective equipment, machinery, materials

and methods. The Consultants shall always act, as faithful advisers to the VUDA, and shall

at all times support and safeguard theVUDA’s legitimate interests.

All the liabilities and responsibilities for the issues regarding SAFETY of the overall

project shall be solely of consultant; hence consultant shall take care to seethat the

adequate safety measures are taken by contractor of the work throughout and until the

completion of the project. Consultant shall indemnify Vadodara Urban Development

Authority and its concern employees for accident / incident, if any. Any legal issues arise

for the sake of safety / accident of the project shall be dealt by consultant only on his own.

Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law. The

VUDA shall advise the Consultants in writing of relevant local customs and the

Consultants shall, after such notifications, respect such customs.

Safety Measures:

All necessary safety measures and precautions (including those laid down in the

various relevant Indian Standards and special publications) shall be taken into

VADODARA URBAN DEVELOPMENT AUTHORITY

account to ensure the safety of nearby traffic, pedestrian, men, materials and

machineries from commencement till the completion of the work.

PMC AND TPI shall take necessary measures to check and approve construction

methods and appropriate sequence of operations for all permanent as well as temporary

works with respect to quality and safety during construction at every stage till completion

To suggest and approve the system/methodology of all temporary works including

staging, shuttering etc. as suggested/adopted by the contractor to ensure the quality and

safety during the construction. The PMC AND TPI would be fully responsible for checking

the materials, workmanship and soundness of all components of structures (temporary &

permanent) keeping in view Quality Assurance checks and safety standards.

Project Management Consultant shall remain present during day & night at site on

behalf of Vadodara urban development authority. PMC AND TPI’s staff shall check and

approve all the works (temporary & permanent) carried out by the contractor considering

quality assurance, all the safety measures and all other aspects required as per tender

terms and conditions.

In short, safety is the prime concern of the work, labour, staff, machineries and

surrounding peoples etc. The Project Management Consultant (PMC) and third-party

Inspection (T.P.I) shall guide and divert the contractor to execute work in a safe

manner to avoid any kind of accident/mishap at any point of execution. If any

accident/mishap occur on site it shall be a responsibility of contractor and the PMC

AND TPI agency as they have to perform their duties best to the benefit of VUDA and

not at the cost of safety. All civil and criminal liability regarding supervisionand

quality control shall be of PMC AND TPI and by entering into general agreement of

this work shall be sufficient to bare all liability and absolve the staff of VUDA. Further

if any legal and other types of consequence incurred due to accident/mishap on site or

works relevant to this tender, the contractor along withPMC AND TPI shall also be

equally responsible as per terms and condition of their tender. VUDA shall not be

responsible in any way for any legal matters related to accident/mishap.

Signature of the Consultant. Executive Engineer

Place Vadodara Urban Development Authority

VADODARA URBAN DEVELOPMENT AUTHORITY

ADDITIONAL / GENERAL CONDITIONS:

ADDITIONAL CONDITIONS OF CONTRACT:

All additional conditions given in the clauses appearing herein after, shall be deemed to

form part of the contract and shall be deemed as supplementary to the same. These

additional conditions shall be binding on the Consultant in the same manner as other terms

and conditions in this contract.

Clause-1. The person / persons whose tender may be accepted (therein after called the Consultant,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees) shall (within 15 days of the receipt by him, the

written intimation regarding acceptance of his/their tender) deposit with Engineer in

charge in Cash / D.D. Security deposit to The Chief Executive Authority, Vadodara

Urban Development Authority, Vadodara.

In sums sufficient to make up the full security deposit, specified in the tender and sign

the contract agreement. Where after work order for commencing extension of the work so

contracted will be given by the client.

If the amount of the security deposit to be paid within the period specified above is not

paid, the contract, already accepted shall be consideredas cancelled and his EMD shall

stand forfeited. In case of other Consultants, who's tender is not accepted, Earnest money

deposit lodged by him shall be refunded by the client after acceptance of the tender and

receipt of security deposits from the Consultant whose tender is accepted.

The security deposit of the Consultant whose tender is accepted shall be refunded, after

the completion of defect liabilities period of five year of the last work executed by his

is completed and detail is submitted by the Consultant & after deducting dues, if any,

liable to be recovered from the Consultant under the terms and conditions of this

Clause-2. In any case in which under any clause or clauses under this contract, the Consultant shall

have tendered himself liable to pay compensation amounting to the whole of this security

deposit (whether paid in one sum or deposited by installments) or in the case of

abandonment of the work owing to serious illness or death of the Consultant or any other

cause, the Engineer in charge on behalfof the client, shall have power to adopt any of the

following courses, as he may deem best suited to the interest of the work.

To rescind the contract (of which recession notice in writing to the Consultant under the

hands of the client shall stand conclusive evidence and in that case security deposit of the

Consultant shall stand forfeited and be absolutely at thedisposal of client.

(a) To carry out the works, or any part of the work debiting to the Consultant, the cost of such

work (as to the correctness of which cost and price the certificateof Engineer in charge,

shall be final and conclusive against the Consultant) and crediting him with the value of

the work done, in all respects in the same manner and at the same rates as if it had been

carried out by the Consultant under the terms of this contract and in that case the

certificate of the Engineerin charge as to the value of the work done shall be final and

conclusive against the consultant.

VADODARA URBAN DEVELOPMENT AUTHORITY

If the consultant is an individual or proprietary concern and the individual or the

proprietor dies, then unless the accepting authority is satisfied that legal heirs

representatives of the individual consultant or of proprietary concern, are capable of

carrying out and complete the contract, the accepting authority shall be entitled to cancel

the contract as to its incomplete part by forfeiting the security deposit under (C1-3(a) )

without VUDA being in any way liable to payment of any components to heirs of the

deceased consultant on account of the cancellation of the contract the decision of the client

that the legal representatives.

Clause-3. The consultant or assignor shall not sublet without written approval of the Engineer in

charge, the work contracted and if the consultant shall assign or sublet his contract or

attempt to do so, or become insolvent or make any composition with his creditors, or,

attempts to do, for the Engineer in chargemay, by notice in writing, rescind the contract.

Also, if any bride, gratuity gift, loan, perquisite, shall either directly or indirectly be given,

promised, or ifoffered by the consultant, or any of his servants or agents to any public

officeor person in the employment of client in any way relating to officer or employment,

or if any such officer or person shall become in any way, directly or indirectly interested

in the contract, the Engineer in charge may by giving notice in writing rescind the contract.

In the event of contract being rescinded, the security deposit of the Consultant shall

thereupon stand forfeited and absolutely at the disposal of the client and the same

consequences shall arise as if the contract has been rescinded under clause 2 hereof and

in addition, the Consultant shall not be entitled to recoveror be paid for any work for

actually performed under the contract.

Clause-4. The time allowed for carrying out the work as entered in the tender shall strictly be observed

by the Consultant and shall be reckoned from the date on which the orderto commence

work is given to the Consultant.

Clause-5. If the progress of any particular portion of the work is unsatisfactory, the Engineerin charge

shall not withstanding general progress of the work is satisfactory in accordance with clause

be entitled to take action under cl.2(a), 2(b) and 2(c) above after giving 10 days notice in

writing to the Consultant. The Consultant will haveno claim for compensation for any

loss, sustained by him owing to such action.

Clause-6. If at any time after the execution of the contract documents, the Engineer in chargeshall

for any reason whatsoever require the whole or any part of the work asspecified in the

tender, to be stopped for any period or shall not require the wholeor part of the work to

be carried out, at all or to be carried out by the Consultant,VUDA shall give notice in

writing of this fact to the Consultant who shall thereuponsuspend or stop, the work totally/

partially, as the case may be. In any such case,except as provided hereunder, the

Consultant shall have no claim to, any paymentor compensation whatsoever on account

of any profit or advantage which he might have derived from the execution of the work in

full but which he did not so derivein consequence of the full amount of the work not

having been carried out, or onaccount of any loss that he may be put to on purchase

or for unemployment oflabour recruited by him, he shall not also have any claim for

compensation byreason of any alteration having been made in the original conditions

of contractand instructions involving any curtailment of the work from that originally

VADODARA URBAN DEVELOPMENT AUTHORITY

Clause-7. In the event of any structural failure during the execution of the work or after the

completion of the work, the contract shall be rescind with immediate effect and the security

deposit of the consultant shall thereupon stand forfeited and absolutely atthe disposal of

Clause-8. Under no circumstances whatsoever, shall the Consultant be entitled to any compensation

from client on any account, unless the consultant shall have submitted a claim in writing

to the Engineer in charge within one month of causeof such claim occurring.

Clause-9. All sums payable by a Consultant by way of compensation under any of the conditions

shall be considered as a reasonable compensation to be applied to as required by the client,

shall be without reference to the actual loss, damage sustained and whether any damage

has or has not been sustained.

Clause-10. The expression “works” or “work” where used in these conditions shall, unless there be

something in the subject or context repugnant to be executed under or in virtue of the

contract, whether temporary or permanent, and whether original, altered, substituted or

Clause-11. The Consultant shall not enter upon or commence any portion of work except with

the written authority and instructions of the Engineer in charge or of his subordinate in

charge of the work. Failing such authority the Consultant shall have no claim to ask for

payment for any such work done if any.

Clause-12. All works to be executed under the contract shall be executed under the directions and

subject to the approval in all respects of the Engineer in charge or his authorized agent who

shall be entitled to direct at what point or points and in what manner they are to be

commenced, and from time to time throughout the construction period.

Clause-13. Payment to Consultants shall be made by cheque drawn on any Bank at VADODARA.

Provided the amount exceeds Rs. 10. Amount not exceeding Rs.10 will be paid in cash.

Clause-14. If the Consultant shall desire an extension of the time for completion of the work on the

ground of his having been unavoidably hindered in its execution oron any other ground,

he shall apply in writing to the Engineer in charge within 30 days from the date on which

he was hindered as aforesaid or on which the cause for asking for extension occurred. The

Engineer in charge if in his opinion, considers that there are reasonable grounds for

granting an extension, may refer to client for considering grant of such extension being

necessary or proper. The decision of the client in this matter shall be however final.

Clause-15. Any Consultant who does not accept all these conditions as above shall not be allowed to

tender this work.

Clause-16. Disputes if any, shall be discussed and mutually settled and in case of disagreement, the

same shall be referred to Commissioner. After referring to Commissioner if the said dispute

is not solved, the same shall be referred to thecourt subject to VADODARA jurisdiction

VADODARA URBAN DEVELOPMENT AUTHORITY

Clause-17. If the Consultant fails to complete the work and the commissioner on behalf of the

corporation takes actions in accordance to clause 2 (a) or (b) or (c) of the contract, in such

cases, the remaining work has to be carried out by advertisingthe tender for the remaining

work and the whole administrative process right from inviting the tenders to finalizing the

tender etc. will have to be carried out VUDA.

For this, repetition a fixed amount of Rs. 1,000/- shall be recovered from the original

Consultant towards the cost of re-advertisement and other administrative charges incurred

by the department in finalizing the contract forthe remaining work. In case however a

separate advertisement is issued for a single work, actual cost of advertisement shall be

recovered. Such recovery shall be in addition to the recoveries to be made under clause-2 of

such other relevant clauses.

Clause-18. No price escalation shall be paid by Vadodara Urban Development Authority in any case.

Clause 19. Settlement of disputes:

Except or otherwise specifically provided in the contract, all the disputes concerning questions

of fact arising under the contract shall be decided by the Engineer-in-charge, subject to a

written appeal by the consultant to the Engineer and these decisions shall be final and binding

on the parties hereto. Any dispute or differences including those considered as such by only

one of the parties arising out of or in connection with this contract shall be to the extent

possible settled amicably between the parties. It amicable settlement can not be reached then

all disputed issues shall be settled as provided in

Dispute or Difference to be referred to :

If at any time, any question, disputes or difference of any kind what so ever shall arises

between the Engineer and the consultant upon or in relation to orin connection with this

contract, either party may forthwith give to the other, notice in writing of the existence of

such question, disputes of differences as to any decision, opinion, instruction, direction

certificate or evaluation of the Engineer

The question or difference shall be settled by the Chief Executive Authority, who shall state

him decision in writing and give notice of the same to the engineer and to the consultant and

such decisions shall be final and binding upon both parties to the contract and work on contract

if not already breached or abandoned shall proceed normally unless and until the same shall

be revised (or upheld) due to any judicial proceeding.

If the Chief Executive Authority fails to give a decision within three (3) calendar months after

issuance of notice of a question, dispute or difference orif the consultant is dissatisfied with

any such decision of the Chief Executive Authority, then the matter may be referred to

Standing Committee of VUDA. Then also if the question or difference not settled and if the

consultant isdissatisfied with any such decision of standing Committee of VUDA, the question

or dispute or matter may be referred to the court of law subject to VADODARA

Signature of the Consultant. Executive Engineer

Place Urban Development Authority

VADODARA URBAN DEVELOPMENT AUTHORITY

8.0 MODE OF PAYMENT:-

(A) TIME PERIOD AND FEES PAYABLE :

1. Basic time period of the service shall be till schedule completion date from the date of

commencement of services.

2. The fees payable shall remain unchanged for time period of ± 3 months i.e. if the work extends

beyond contract time limit but not exceeding ± 3 months, then the fees payable shall remain

unchanged. VUDA shall not pay any extra fees if the work is completed before contract time limit

but not exceeding ± 3 months, the fees stipulated shall remainunchanged and the consultants will be

paid full fees. The period for preparing final bill will not be paid extra if the work may or may not

be extended beyond ± 3 months of time Limit.

(B) FEES PAYABLE TO THE CONSULTANT:

1. No advance payment shall be payable to consultant.

2. Payment shall be paid in monthly equated amount which comes out as below.

• [(Sanctioned Tendered amount) / Contractor's time limit in months)].

• The recovery shall be made from each bill based on the attendance, absence etc.as per the

relevant clause for recovery.

3. If project is not proceed due to unwanted reason Payment Should be done as per 2% of DPR Cost.

4. 5 % of the total fees on final tender amount shall be paid on commencement of the construction

activities at site as a consultancy fees.

5. The balance 90 % of total fees shall be paid against the progress of work and the certified R.A. Bills

amount of the working agency.

6. 5 % of the total fees on actual cost shall be paid on completion of entire work as a consultancy fees.

7. Retention money will be 5 % from each bill which shall be released on completion of defect liability

period with detail breck up with due consideration of compliance.

(C) STAGES OF PAYMENTS:

Stage of payment of the agreed fees for Project Management Consultancy shall be asdetailed below.

During execution of the work on a monthly basis spread over the stipulated period time limit for

PMC AND TPI (contract time limit but not exceeding ± 3 months,) from the date of commencement

of services the payment shall be released.

Initial Security Deposit at the rate of 2% of the amount of total Consultancy fees in for of cash or

demand draft or fixed deposit receipt in the name of CEA, Vadodara Urban Development

Authority from any of the Nationalized Bank of Vadodara only shall be submitted by the Consultant

with the agreement.

The initial Security Deposit so submitted shall be returned to the consultant after paymentof final

bill OR completion of Audit works.

VADODARA URBAN DEVELOPMENT AUTHORITY

All T.D.S. income tax on the amount paid against consultancy to the P.M.C. and T.P.I by VUDA.

shall be deducted from the consultants R.A. bill and deposited to Govt. as per prevailing norms.The

certificate of such deductions shall be issued by Vadodara Urban Development Authority to the

Project Management Consultant.

Signature of the Consultant. Executive Engineer

Place Vadodara Urban Development Authority

VADODARA URBAN DEVELOPMENT AUTHORITY

IMPORTANT NOTE:

1 VUDA shall arrange the required office accommodation about 250.00 sq.fts. at site through

contractor include. Toilet with necessary facilities like electrical points, fans, but without any

movable or immovable furniture at free of cost.

2 No allowances shall be paid to the agency during & on completion of execution towards the

conveyance, lodging and boarding of the office bearers of any personnel visiting the VUDA site

3 No payments shall be made towards any office establishments, stationery charges, telephone/fax or

any other miscellaneous expenditure incurred on fulfillment of the services.

4 The agency shall be responsible for the insurance policies, workman compensation Act (ESIS

related) for the said project work. VUDA will not pay any charges towardsthis head for the working

personnel of the agency.

5 VUDA/ARCHITECT reserves all rights to check the credentials of the technical personnel deployed

at site. VUDA/ARCHITECT may disagree on performance of any of the personnel during the

progress of work if not found satisfactory, the agency shallhave to substitute the required staff within

a period of one month from the issue of such notices from the VUDA/ARCHITECTS.

6 Staff allotment for TPI Base on size of Project and requirement. Total number of staffdepute as

discuses and instruction of Executive engineer (VUDA).

VADODARA URBAN DEVELOPMENT AUTHORITY

This Proposal is an invitation by the Authority to the prospective Empanelling Agency or any other person.

The purpose of this Proposal is to provide interested parties with information that may be useful to them in

empanelling. This Proposal includes statements, which reflect various assumptions and assessments arrived at

by the Authority in relation to the Services. Such assumptions, assessments and statements do not purport to

contain all the information that each Empanelled Agency may require. This Proposal may not be appropriate

for all persons, and it is not possible for the Authority, its employees or advisors to consider the investment

objectives, financial situation and particular needs of each party who reads or uses this Proposal. The

assumptions, assessments, statements and information contained in the Documents may not be complete,

accurate, adequate or correct. Therefore, each Agency should conduct its own investigations and analysis and

should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions,

assessments, statements and information contained in this proposal and obtain independent advice from

appropriate sources.

Information provided in this Proposal to the Agency(s) is on a wide range of matters, some of which may

depend upon interpretation of law. The information given is not intended to be an exhaustive account of

statutory requirements and should not be regarded as a complete or authoritative statement of law. The

Authority accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall have no liability to

any person, including any Agency(s) under any law, statute, rules or regulations or tort, principles of restitution

or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred

or suffered on account of anything contained in this Proposal or otherwise, including the accuracy, adequacy,

correctness, completeness or reliability of the Proposal and any assessment, assumption, statement or

information contained therein or deemed to form part of this Proposal or arising in any way for participation

in this Empanelment.

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Agency upon the statements contained in this Proposal.

The Authority may in its absolute discretion, but without being under any obligation to do so, update, amend or

supplement the information, assessment or assumptions contained in this Proposal. The issue of this Proposal

does not imply that the Authority is bound to select an Agency or to appoint the Selected Agency

for the Services and the Authority reserves the right to reject all or any of the Empanelment’s without assigning

any reason whatsoever.

The Agency shall bear all its costs associated with or relating to the preparation and submission of its

Empanelment including but not limited to preparation, copying, postage, delivery fees, expenses associated

with any demonstrations or presentations which may be required by the Authority or any other costs incurred

relating to its Empanelment. All such costs and expenses will remain with the Agency and the Authority shall

not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an

Agency in preparation or submission of the documents for empanelment, regardless of the conduct or outcome

of the empanelment Process.

VADODARA URBAN DEVELOPMENT AUTHORITY

INSTRUCTIONS TO EMPANELED AGENCIES

Information relating to the examination, clarification, evaluation and recommendation for the Agencies shall

not be disclosed to any person who is not officially concerned with the Empanelment Process or is not a

retained professional advisor advising the Authority in relation to or matters arising out of, or concerning the

Empanelment Process. The Authority will treat all information, submitted as part of the Empanelment, in

confidence and will require all those who have access to such material to treat the same in confidence. The

Authority may not divulge any such information unless it is directed to do so by any statutory entity that has

the power under law to require its disclosure or is to enforce or assert any right or privilege of the statutory

entity and/ or the Authority or as may be required by law or relating to any legal process.

2. DISCRETION OF THE AUTHORITY:

The Authority, in its sole discretion and without incurring any obligation or liability, reserves the right, at any time, to:

a) Suspend and/ or cancel the Empaneling Process and/ or amend and/ or supplement the

Empanelment Process or modify the dates or other terms and conditions relating thereto;

b) Consult with any Empaneled Agency to receive clarification or further information; retain any

information and/ or evidence submitted to the Authority by, on behalf of, and/ or in relation to any

The Authority reserves the right to reject any Agency, which is non-responsive or carries any of, the below mentioned

a) "Fraudulent practice" means a misrepresentation or omission of facts or suppression of facts or

disclosure of incomplete facts, in order to influence the Empaneling Process.

b) "Coercive practice” means impairing or harming, or threatening to impair or harm, directly or

indirectly, any person or property to influence any person’s participation or action in the Empaneling

a) "Undesirable practice” means

(i) Establishing contact with any person connected with or employed or engaged by the

Authority with the objective of canvassing, lobbying or in any manner influencing or

attempting to influence the Empaneling Process; or

(ii) having a Conflict of Interest; and

b) "Restrictive practice” means forming a cartel or arriving at any understanding or arrangement

among empaneling agencies with the objective of restricting or manipulating a full and fair

competition in the Empaneling Process.

VADODARA URBAN DEVELOPMENT AUTHORITY

4. JURISDICTION AND ARBITRATION:

The Empanelment Process shall be governed by, and construed in accordance with, the laws of India and

Hon’ble Court in Vadodara, Gujarat. shall have exclusive jurisdiction over all disputes arising under,

pursuant to and/ or in connection with the Empanelment Process. VUDA shall be responsible to attend to the

requirements of dispute and jurisdiction. If the stage of dispute solving is beyond the scope of VUDA official,

a expert of law would be empaneled to convene the process of arbitration and provide solution to the dispute.

VADODARA URBAN DEVELOPMENT AUTHORITY