Tender for Hydrostatic Testing of Medical Oxygen Gas Cylinders (B Type & D Type), at SMIMER Hospital

Opening of online Technical Bid On Dt.: 18/03/2026 (if possible)

Opening of online price Bid Will be intimated later, if required.

 The commercial bid submission should be done on the website

https://smctender.nprocure.com only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and affidavit in hard copy is to be done at above mentioned

address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal delay.

Incase bidder needs any clarification or if training required for participating in online Bid, they can

contact the following office:-

nCode solution – A division of GNFC Ltd.

403, GNFC, Info tower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

(i) https://nprocure.com

(ii) https://smctender.nprocure.com

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

SURAT MUNICIPAL CORPORATION

SR. PARTICULARS PAGE

1. INFORMATION TO TENDERER

2. IMPORTANT INSTRUCTION TO TENDERER

3. INSTRUCTIONS FOR TENDERER

4. TERMS & CONDITIONS

9. TENDER FORMAT (GENERAL)

10. REQUIRE DOCUMENT’S LIST

11. DELIVERY PLACE

12. GENERAL INFORMATION & SPECIFICATION OF MEDICAL

13. TECHNICAL SPECIFICATION & SCOPE OF WORK

1.0 INFORMATION TO TENDERER :

1. Tender validity period : 120 days (One hundred & twenty days) from the

opening of price-bid of tender

2. Tender Fee : Rs.1,062/-Demand Draft/Banker’s cheque of

Nationalized/ Scheduled Bank payable at Surat in

favour of Commissioner, Surat Municipal

Corporation. Tender fee will not be refunded under

any circumstances.

3. Earnest Money Deposit : Rs.8,000 (in words Eight Thousand only shall be

in the form of crossed Demand Draft / Banker’s

cheque Nationalized/Scheduled Bank payable at of

favour of Commissioner, Surat Municipal

4. Security Deposit : Five Percent (5%) of Work order Amount.

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

2.0 IMPORTANT INSTRUCTION TO TENDERER

Specimen Signature of the Tenderer

AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS

Specimen signature of all partners incase of partnership agency.

Submission of Registered

2._____________________________ Agreement is compulsory

in case of partnership

5. In case of Government royalty applicable to tenderer, it is compulsory to submit

a receipt of royalty payment with tender.

6. The photograph and specimen signature of contractor will be cross checked,

whenever tenderer receives payment in account section of SMC.

7. The specimen signature of tenderer will be cross checked by Account

Department of SMC, in case of representative of tenderer alongwith letter of

authority of a person who signed an agreement, receives payment.

8. All partners of tenderer should put their specimen signature at the relevant places

in the tender. A passport size photograph of all partners who have signed the

tender shall be affixed in the tender. The successful tenderer shall be required to

execute necessary agreement where in the same partners shall put on their

signatures. If required, make xerox copy of this page and attach the same duly

filled with this Tender Document.

MEDICAL SUPERINTENDENT

Signature of the Tenderer. SMIMER HOSPITAL

INSTRUCTIONS FOR TENDERERS

“Tender for Hydrostatic Testing of Medical Oxygen Gas Cylinders (B Type

& D Type), at SMIMER Hospital "

1. The tenders should be filled in clearly indicating the figures and its value in words too.

2. Blank tender documents can be downloaded from the web site

https://smctender.nprocure.com only up to the date and time mentioned in the Online Tender

Notice No. SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/28/2025-26. The tender

should pay non-refundable tender fee Rs. 1,062/- (Rs. One Thousand Sixty Two Only) and

Earnest Money Deposit Rs.8,000.00 (in words Eight Thousand only) by separate Demand Draft

or Banker's Cheque of any scheduled /nationalised bank payable at Surat in favour of

"Commissioner, Surat Municipal Corporation in sealed envelope strictly by R.P.A.D./ Postal

Speed on or before 25/03/2026 up to 17:00 hrs. to Chief Accountant, Surat Municipal

Corporation, Mugalisara, Surat- 395003 Gujarat. The envelope containing the tender form should

be properly sealed and superscribed with: "ONLINE TENDER NOTICE NO.

SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/28/2025-26" & “Tender for Hydrostatic

Testing of Medical Oxygen Gas Cylinders (B Type & D Type), at SMIMER Hospital ".

3. Further details / clarification if any required will be available from office of “The Medical

Superintendent, SMIMER Hospital, Umarwada Surat.-395010, TEL NO.0261-2368040-42,

4. If required the Addenda and Corrigenda will be issued pursuant to the pre-bid conference and

the same will form the part of the original bid documents and shall override any

contradicting effects in the original bid document.

5. Sealing, marking and submission of the bid :

This “Technical Bid” duly filled in, sealed and superscripted as “Technical Bid, ONLINE

TENDER NOTICE NO.SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/28/2025-26":

Bid for "Tender for Hydrostatic Testing of Medical Oxygen Gas Cylinders (B Type & D Type),

at SMIMER Hospital” shall be put in a separate envelope, along with the Earnest Money

Deposit (EMD) & Bid Fee and send to:

Details to be mentioned on sealed envelop

TENDER DETAILS To,

Notice No.: SMIMER/HOSPITAL/MEDICAL The Chief Accountant,

SUPERINTENDENT/28/2025-26 Surat Municipal Corporation,

"Tender for Hydrostatic Testing of Medical Mahanagar Seva Sadan,

Oxygen Gas Cylinders (B Type & D Type), at Gordhandas Chokhawala Marg,

SMIMER Hospital " Muglisara, Surat - 395

Last Submission Date (Submission of Gujarat, INDIA

Tender fee, EMD, affidavit & other

documents (Hard copy) etc) : On or before Dt.:

6. The interested bidders are requested to visit the site, They are requested to coordinate visit

with the Medical Superintendent/concerned officer of the SMIMER.

7. Currencies of Bid

The Bidder shall quote in INR only.

8. Disqualifications of Tender :

A tender shall be disqualified and will not be considered at all if :-

 The Earnest Money, tender fee and affidavit is not submitted in the manner specified in

 The tender documents , licenses, certificates, proof of experience etc submitted online, are

incomplete and/or ambiguous in any respect.

 The successful tenderer does not agree to deposit required amount of Security Deposit as

specified in terms and condition.

 The validity period of tender specified by the tenderer is less than that specified by the

S.M.C. in Terms and Conditions.

 The tender is not submitted in the manner specified in the Notice inviting the tender.

 The Price Bid is submitted physically along with Technical Bid which leads to revelation of

prices before the due date of opening of the Price Bid.

 Eligibility criteria are not met with.

 Any Agency which is blacklisted/ debarred by any Govt./Semi Govt. Authority/Organization

at any other place or SMC.

 Conditional offers or vague offers

 Unsatisfactory past performance and manufacturing experience of tenderer.

 Rates have been shown elsewhere than online price bid.

 Submission of misleading / contradictory / false statement or information and fabricated /

invalid documents.

 Items with changes/deviations in the specification/standard packing/quality.

Signature of the Tenderer with seal MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

TERMS AND CONDITIONS

“Tender for Hydrostatic Testing of Medical Oxygen Gas Cylinders (B Type

& D Type), at SMIMER Hospital"

1. The awardee agency shall have to submit a "test report" as to examination analysis

having been done regarding purity, genuineness, fitness, satisfaction of the product,

material, goods, articles supplied as per PESO guidelines. All the cylinders must be

tested as per PESO guidelines and the certificates must be submitted

2. Tender should be faultless in figures and entirely free from erasures. Any tender

containing corrections, alterations, erasures or mistake in figures which are not purely

clerical will be rejected unless the Surat Municipal Corporation's authority directs otherwise

after personal inspection, the tender is in a language other than English and does not contain

its English translations. The tender must be quoted in figures and words and preferably type-

written otherwise the tender shall not be received for due consideration.

3. The lowest price, rate shall not be the sole criterion but emphasis will be given on

quality of products, materials, goods, articles, brand and experience of

tenderer/manufacturer required.

4. The tenderer/bidder shall extend all the benefits to the SMC such as free samples of

products, materials, goods, articles including any kind of discount, rebate, commission,

incentives normally offered to any other buyer in the form of gift or otherwise as part of the

Sales Promotion Scheme(s).

5. If the successful tenderer (awardee agency) fails to ensure the required uninterrupted supplies

in time of specified quantity and/or quality and/or the performance of such supply/supplies

is/are found of an inferior quality, the Earnest Money Deposit ( EMD ) and /or Security

Deposit ( SD ) will be forfeited at once.

6. No interest shall be paid by the Surat Municipal Corporation on Earnest Money Deposit

(EMD) and/ or Security Deposit (SD) placed.

7. Rates/Prices to be quoted as mentioned in the price bid. Transportation, handling charges

packing, forwarding transit losses, insurance, loading and unloading charges and all other

breakage, leakage, losses during transportation shall be borne by the tenderer as specified in

the tender and price bid.

(i) GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING/INSTALLATION/ REPAIRs

/ MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE INCLUDING

BUILDING(MEANS ALL WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF

GST (Goods & Service Tax) has come in existence from 1st July,

2017.Contractor/Successful Bidder is bound to pay any amount of GST prescribed by the

Govt. of India as per the Terms of contract agreed upon during the course of execution of this

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within 30 (

Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall be

the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may recover

the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this regard.

Further, the non-payment of GST to the Government may lead to the termination of the

contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein and the taxes

shall be shown separately on the face of the invoice so as to claim as ITC by SMC.

(ii) Delivery period: A total of 753 Oxygen Cylinders shall be hydrostatically tested strictly in

accordance with the guidelines and regulations prescribed by the Petroleum and Explosives

Safety Organisation (PESO). The cylinders will be handed over to the contractor in phases,

based on the operational requirements and usage pattern of SMIMER Hospital. The

quantity of cylinders issued in each phase shall be mutually coordinated; however, all

cylinders taken in any given phase must be duly hydrotested and returned to SMIMER

Hospital within 15 (fifteen) days from the date of receipt of that respective batch. The

entire scope of hydrotesting for all 753 cylinders must be completed within a maximum

period of 180 (one hundred eighty) days from the date of commencement of work. Failure

to adhere to the stipulated timelines may attract action as per the terms and conditions of

the agreement..

8. CONDITIONAL TENDER WILL NOT BE ACCEPTED.

9. The tenderer are requested to kindly go through the tender requirements properly and quote

the rates accordingly.

10. The firm holding valid ISO/GMP Registration should quote the rates. Tenders from

firms other than these will not be considered.

11. The successful Tenderer will be required to place Security Deposit (SD) @ 5% (Five

percent) of the consideration of the contract value not more than Rs.2 Crore by demand draft

or Banker's Cheque only of any scheduled / nationalized bank payable at Surat drawn in

favour of "Surat Municipal Corporation" or contract value more than Rs.2 Crore security

deposit (SD) @ 5% (Five percent) should be paid in the form of F.D.R. only of

Nationalized bank of Surat Branch in the name of Commissioner, Surat Municipal

Corporation. Security deposit must be submitted within 15 days from the date of notice of

award of contract, failing which a penalty @ 0.065% of the amount of security deposit will

be imposed for delay of each day. Upon a request received from the tenderer, EMD placed

may be converted into Security Deposit (SD). The Security Deposit will be returned after the

completion of defect liability period of two years and after the fulfillment of obligation

created under the contra

12. The tenderer will have to provide on a separate letter-head details as to names and residential

addresses including phone nos. of all the partners, Karta and co-partners/beneficiaries in case

of HUF along with the tender (but not by the tenderer being legal person/entity). The

EMD/SD shall be forfeited in case the above information is not furnished during the period

of process of tender as well as throughout the period of contractual obligation. Even non

observance of this stipulation will lead to the termination of Contract and no payment will be

made nor shall any damages be considered.

13. Tender once filled in, submitted shall not be allowed to be withdrawn till the validity of the

tender remains in force or else the EMD shall be forfeited.

14. The right to accept, reject any or all tender (s) received is reserved and no reason

therefore will be given.

15. The Contract can also be terminated by the Medical Superintendent of the institute

without giving any prior notice in the following circumstances:

1) If the quality of the item supplied is not up to the standard.

2) If the supply position of the firm is not satisfactory.

3) If the firm is debarred or disqualified or ceases to exist or is convicted of any

16. All Work as described in the tender shall be completed in accordance with the regulations

and standards to the satisfaction of the Medical Superintendent / Technical Expert

committee. The general provisions, special provisions and general requirements apply to the

entire installation.

17. The offer should be valid for acceptance for a minimum period of 120 days from the date of

opening of the price bid. If needed the extension will have to be given by the tenderer for the

same period or more.

18. The downward revision of the price in the market must be communicated & passed on to the

institute immediately.

19. Tenderer will have to quote rate for all items mentioned in price bid, parts-subparts

without fail as asked in tender, otherwise tender will be rejected outrightly.

20. The liability as to any damages and/or loss otherwise to any movable or immovable

properties, assets during loading, unloading or otherwise during the period of supply,

whether knowingly or unknowingly done or occurred shall be made good forthwith to the

SMIMER/SMC by the awardee agency upon a communication made thereof.

21. The awardee agency will have to submit details of their contractor/sub contractor to the

authority of SMIMER hospital before starting any work.

22. The undersigned reserves the right to accept "the tenders either in full or in part" or

reject any or all tender(s) received without assigning any reasons thereof.

23. Any dispute arising out of the contract shall be subject to Surat Jurisdiction.

24. If any dispute arises for the interpretation or enforcement of successful contractors work

order, such dispute will be settled amicably by bilateral dialogues. If it is not materialized

reference may be made it to the bilateral acceptable arbitrator from the panel of arbitrators

listed judicial or quasi judicial authority.

Signature of Tenderer with Seal

MEDICAL SUPERINTENDENT,

(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the

meaning implied therein and after fully understanding all the implications of these terms

and conditions. We agree with them without any reservation, and undertake to abide by it

fully and unconditionally. We understand that in the event of any declarations and

contents being false or untrue the contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful / false

information, corporation is entitles to take any civil & criminal punitive action against me

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us has been rescinded during

last five years, prior to the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 I/We, undertake to provide any kind of enhanced requirement for various medical gases

in emergency situation as described in the tender.

 The SMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information submitted

in connection with this bid and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as

authorization to any individual or authorized representative to any institution referred to

in the supporting information, to provide such information deemed necessary and

requested by representative of Surat Municipal Corporation to verify statements and

information provided in the Tender or with regard to the resources, experience and

competence of the Applicant.

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300/- and duly notarized.

TENDER FORMAT (GENERAL)

“ Tender for Hydrostatic Testing of Medical Oxygen Gas Cylinders (B Type

& D Type), at SMIMER Hospital "

1 (a) Name of the Tenderer :

(b) Party Code as awarded by SMC :

© Are you a Manufacturer/ :

Authorized Dealer/ Sub Dealer/

Any Other (Please specify)

(d) Income Tax No. (PAN) : No. :

(f) Professional Tax No. : No. :

(g) Details of Other Licenses held : Yes / No. :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(h) What is the firm of Business :

You submit this tender at

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Sole Proprietor ? :

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)? :

-Partnership Firm ? :

-Public Limited Company under :

the Companies Act ?

-Private Limited Company under :

the Companies Act ?

-State Govt. owned Undertaking :

Corporation/ Enterprise?

-Central Govt. owned :

Undertaking Corporation/

-Co-Operative Society? :

-Unit known as “Khadi & Village :

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ? :

-Any Other, Please Specify. :

2 Complete Address of the Tenderer :

(a) Head Office :

(b) Main Office in Gujarat :

© Office Nearest to Surat :

(d) Phone No. : :

Name of Contact Person

3 Give details about your mode of :

ensuring supply to SMC.

4 If you are a dealer, kindly state the :

name of your principals for each

item. (Submit a copy authenticated

by the Principal)

5 If you are a manufacturer, kindly :

provide the manufacturing

facilities that you have, giving

details of the quality control set-up

that you may have ( The details

may be given as an annexure.)

6 Fully fledged Service Center :

nearest to Surat (For each

manufacturing company, if dealer)

Name and address of local

engineer including contact no.

7 Is any sales promotion scheme(s) : [ ] Yes

launched by you? ( Pl. Tick Mark) [ ] No.

If yes, mention detail thereof.

8 Do you agree to all the terms and : [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where

and how you differ.

9 EMD Details :

(a) Bank Name & Address :

(b) Pay Order / Draft No. :

Pay Order Amount . :

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

Schedule of documents attached

Mandatory / Attached Your Page

Sr. No Details Preferable Yes/No/Not No.

1 Demand draft for Tender fee Mandatory

2 Demand draft for Tender Earnest money (EMD) Mandatory

3 Firm Registration Certificate Mandatory

4 PAN Card (personal & Firm) Mandatory

5 GST Registration Certificate Mandatory

Professional Tax Receipt Mandatory if

Bank solvency certificate of nationalized / Mandatory

scheduled bank (20% of the quoted amount of any one (out

tender) for current financial year / Turn over of three)

certificate of CA for last three financial years /

Copy of Income Tax Returns of last three financial

years (Out of three anyone)

8 Partnership deed / Memorandum of Articles / Mandatory if

Registration of firm etc, if applicable. applicable

9 Affidavit on Rs. 300/- stamp paper duly notarized Mandatory

Breakup of all applicable taxes along with Preferable

Dealer or Manufacturer should submit:-

 Copy of PESO license

11  Experience details (preferably hospital or

medical gas cylinders)

Note : It is verified that all the certificates / permissions / documents are valid and current as

on date and have not been withdrawn / cancelled by the issuing authority.

(i) Additional documents other than above if any, required for supporting the claims made

by the bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D.

& tender fee are received for purpose of opening of the bid. Accordingly offer / tenders of

those tenderers whose E.M.D. & tender fee is received electronically shall be opened.

However, for the purpose of realization of E.M.D. & Tender Fee bidder shall send the

E.M.D. as well as Tender Fee in required format in original through RPAD/Speed post so as

to reach to Chief Accountant, Account department (main office) SMC within 7 days from

the last date of online submission of the price bid. Punitive action shall be initiated for non

submission of E.M.D. & Tender Fee in original to Account department (main office) by

bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief

Accountant of Surat Municipal Corporation within the stipulated time, penal action will

be taken to recover the penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance

for 06 (six) months and the e-tendering code will be cancelled for 06 (six) months.) will be

taken against the contractor

EMD, Tender fee and affidavit should be submitted in hard copy alongwith technical bid.

E.M.D. & Tender fee & affidavit on non-judicial stamp paper of Rs.300.00 shall be submitted

online in electronic format also (by scanning) while uploading the bid. Scanned documents

must be coloured scans to be seen as original. Scanning in black & white or grey shall not

Affidavit must be notarized clearly displaying stamp, number and name of the notary and all

other documents should be duly signed & stamped by the tenderer.

No documents will be accepted before or after opening of technical bid.

Company/Firm name with seal_____________

Name & Address Name & Address

C/o. OFFICE OF THE

MEDICAL SUPERINTENDENT,

SMIMER HOSPITAL,

OPP. BOMBAY MARKET, UMARWADA,

GENERAL INFORMATION & SPECIFICATION OF MEDICAL GAS CYLINDERS

Sr. Name of Specification Do you differ with If yes, Justify Remarks

No Equipments/Instruments Column No.3

1 General Specifications for  Made of ALLOY containing molybdenum/carbon steel --- --- ---

Medical Oxygen Gas Cylinder  Base flat/concave.

 Top end tapers into a neck screw threads for attachment of valve

 Body must be impressed with name & symbol of the gas, volume & pressure of contained

gas (in litres & psig) & information & warnings about explosion & flammability where

appropriate to be provided on tag attached to it. (Explosive Act & Name of manufacturer)

 Valve : Made of high tensile brass. As per BS:1001/CZ 115 and manufactured as per

IS:3224:2002 or latest

 Must be marked with serial No., tag (weight of the empty cylinder & vale block used for

calculation of content by weight), pressure of the last hydraulic test, symbol of contained

 Type of Valve : Pin index for anaesthesia machine, Bull nose type for ward/bulk cylinder.

 A safety outlet/guard fitted between valve block & cylinder for safety purpose.

 Testing : Each cylinder must be tested and certified five yearly to with stand hydraulic

pressure. Testing must be marked permanently with test date (M & Y) on cylinder. It

should be certified by Fire & Explosive Department, Government of India.

 Service Pressure & physical inspection must be intermittently done.

 Colour must be non-fading, durable, water insoluble paint as per national colour standard

for medical gas cylinder.

 Each cylinder should have label showing batch no., date of refilling and capacity (volume

/weight/pressure).

 O2 cylinder should be supplied with a temper evident seal which is in the form of a tear off

and on large cylinder (G & H). There should be the valve protection cap during transit; port

for the gas exit should be protected.

2 Medical Oxygen gas Cylinder  Size of Cylinder :

B Type for ward use Weight of empty cylinder in Kg.10

Water capacity in litres:

Gas capacity in Cubic mts :

 Valve : Bull Nose type

 Filling pressure 1980 to 2000 psi

 Medical Oxygen Cylinder : Colour : White shoulder with black body.

 O2 cylinder should be supplied with a temper evident seal which is in the form of a tear off

and on large cylinder (G & H). There should be the valve protection cap during transit,

port for the gas exit should be protected.

3 Size of Bulk Cylinder Valve : Bull Nose type

Medical Oxygen D Type  Filling pressure for Oxygen 1980 to 2200 psi

Gas capacity for Oxygen Cubic mts :

 Medical Oxygen Cylinder : Colour : White shoulder with black body.

Tenderer Seal & Signature MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

TECHNICAL SPECIFICATION & SCOPE OF WORK

 Hydrostatic Testing of Medical Gas Cylinders (B Type & D Type), SMIMER Hospital

1. Introduction

SMIMER Hospital intends to engage a PESO-approved hydrostatic testing agency for carrying out mandatory hydrostatic testing of medical gas cylinders as per Gas Cylinder Rules,

(as amended) and PESO guidelines. The cylinders are hospital-owned and are required to be tested during the current year.

2. Cylinder Details

Cylinder Type Make Quantity

B-Type Medical Gas Cylinders RAMA 449 Nos.

D-Type Medical Gas Cylinders RAMA 304 Nos.

Total Cylinders 753 Nos.

All cylinders are currently in use for hospital services and shall be supplied in batches to ensure uninterrupted hospital

Technical Specification:- Compliance by Bidder :-

3. Applicable Standards & Regulations

The hydrostatic testing shall strictly comply with the following:

 Gas Cylinder Rules, 2016 (and latest amendments)

 PESO (Petroleum & Explosives Safety Organisation) guidelines

 IS: 5844 – Method for hydrostatic testing of gas cylinders

 IS: 7285 (relevant parts) – Medical gas cylinders

 Any other statutory requirements applicable at the time of testing.

4. Scope of Work

The successful bidder shall be responsible for the end-to-end execution of hydrostatic testing, including but not limited to:4.1

Collection & Transportation

 Safe collection of cylinders from SMIMER Hospital

 Transportation to PESO-approved testing facility

 Return transportation of tested cylinders back to SMIMER Hospital

 To-and-fro transportation charges, including:

o Loading at SMIMER

o Unloading at testing facility

o Reloading after testing

o Unloading at SMIMER

 Transportation vehicles must be suitable for gas cylinders and comply with safety regulations.

4.2 Handling & Safety

 Cylinders must be handled carefully to avoid dents, scratches, valve damage, or mix-up

 Same cylinders (serial-number-wise) must be returned after testing

 Proper segregation and identification during batch-wise handling

 Any damage or loss during transportation or testing shall be the sole responsibility of the bidder

4.3 Hydrostatic Testing Process

The testing shall include:

 External visual inspection

 Internal inspection (where applicable)

 Hydrostatic pressure testing as per PESO norms

 Checking of cylinder body, neck, and foot ring

 Repainting / stenciling (if required as per PESO rules)

 Stamping of (if required as per PESO rules):

o Next due test date

o Testing agency identification

4.4 Valves, Guards & Accessories

 Isolation valves, valve guards, caps, foot rings, and other safety fittings shall:

o Be removed and refitted properly

o Be checked for integrity and alignment

 Bidder must ensure:

o Valves are not damaged

o Guards and accessories are securely refitted before return

 Any defective accessories noticed shall be reported to SMIMER Hospital.

5. Batch-wise Execution

 Empty Cylinders will be released in batches based on hospital requirements

 Bidder must coordinate with SMIMER Hospital for batch scheduling

 No penalty or extra charge shall be claimed due to batch-wise supply

6. Turnaround Time (TAT)

The bidder must clearly mention in the bid:

Time required to

o Receive cylinders from SMIMER after intimation

o Complete hydrostatic testing

o Return tested cylinders to SMIMER

 Maximum permissible turnaround time per batch

 Emergency or priority handling capability (if any)

7. Certification & Documentation

The bidder shall provide:

PESO-approved Hydro Test Certificate

 Certificate must include:

o Cylinder serial number

o Cylinder type (B or D)

o Test pressure

o Next due date

o PESO approval number of testing facility

 One hard copy and one soft copy (Excel / PDF) of test records

 Batch-wise and cumulative summary reports

8. Commercial Requirements (Quotation Format)

The bidder shall quote all-inclusive rates, clearly mentioning:

 Per-cylinder testing cost (B Type)

 Per-cylinder testing cost (D Type)

 To-and-fro transportation charges

 Loading and unloading charges

 Any applicable taxes (GST to be mentioned separately)

 No hidden or conditional charges shall be accepted

9. Eligibility Criteria

The bidder must:

 Have valid PESO approval for hydrostatic testing of medical gas cylinders if the bidder is a manufacturer or if the bidder is a

dealer, then they must execute the testing through a authorized and experienced agency/company only.

 Dealer or Manufacturer should submit:-

o Copy of PESO license

o GST registration

o Experience details (preferably hospital or medical gas cylinders)

 Have adequate infrastructure and trained manpower.

10. Responsibility & Liability

 Bidder shall be fully responsible for:

o Safety of cylinders

o Damage, loss, or misplacement

o Compliance with statutory requirements

 Any cylinder rejected due to mishandling shall be replaced or compensated by the bidder

11. Compliance Statement

The bidder must submit a signed compliance statement confirming acceptance of all terms, conditions, and technical specifications mentioned above.

12. Additional Clauses

 SMIMER Hospital reserves the right to:

o Inspect the testing facility

o Reject incomplete or non-compliant bids

o Modify quantities based on actual requirement

 Any rules, safety norms, or statutory requirements not explicitly mentioned but required under PESO or law shall be deemed

included in the scope of work.

GST on Unit Price Unit Price with

Sl. (Percent) GST(Rs) Amount with GST

Description Quantity (Nos.) Unit Rate (Rs)

Per-cylinder testing cost – B Type (including testing, to-and-fro

transportation, loading & unloading, and all incidental charges)

Per-cylinder testing cost – D Type (including testing, to-and-fro

transportation, loading & unloading, and all incidental charges)

3 Grand Total (Inclusive of all charges)

3 Grand Total (Inclusive of all charges)

1. The quoted rates are all-inclusive, covering cylinder testing, to-and-fro transportation, loading, unloading, and all incidental charges.

2. No hidden or conditional charges shall be applicable.

3. GST is quoted separately as applicable under prevailing laws.

Tenderer Seal & Signature MEDICAL SUPERINTENDENT

SMIMER HOSPITAL