Tender for Comprehensive Repairing & Maintenance of all Electrical & Mechanical Equipments & Instruments and installation of Submersible Pump sets in South Zone-1 ( 27 nos. pump set at 14 place of Indrapuri ward ) of AMC for 05 Months (June to October-2026,) of monsoon season

Date of Tender (Only Technical Bid) Opening:- 25/03/2026 at 4:00 P.M.

Sewage Treatment Plant Department

Ahmedabad Municipal Corporation

Sardar Patel Bhavan,

Gujarat (India).

INVITATION FOR TENDERS AND SCOPE OF THE CONTRACT

AHMEDABAD MUNICIPAL CORPORATION

Tender for Comprehensive Repairing & Maintenance of all Electrical & Mechanical

Equipments & Instruments and installation of Submersible Pump sets in South

Zone-1 ( 27 nos. pump set at 14 place of Indrapuri ward ) of AMC for 05 Months

(June to October-2026,) of monsoon season

(A) The A.M.C. invites sealed super scribed TWO BID tenders by registered A.D. Post/ hand

delivery/Speed Post/Courier only for following works so as to reach to the office of

“Assistant Manage (Project), P.W.A. Office, Ahmedabad Municipal Corporation, Sardar

Patel Bhavan, Danapith, Ahmedabad – 380001. on or before due date up to 2:00 P.M. and

should be accompanied by only a non refundable Demand draft as tender fee drawn

from Nationalized bank in favour of ‘Municipal Commissioner Ahmedabad" payable at

Ahmedabad. The technical bids will be opened in the office of the Assistant Manage Project

of P.W.A. Office Ahmedabad Municipal Corporation.

Sr.. Items Tender E.M.D.Rs

1 Tender for Comprehensive Repairing & 900/- 9,060/-

Maintenance of all Electrical & Mechanical

Equipments & Instruments and installation of

Submersible Pump sets in South Zone-1 (

nos. pump set at 14 place of Indrapuri ward )

of AMC for 05 Months (June to October-

2026,) of monsoon season

(B) Tender documents can be downloaded from website www.nprocure.comand submitted

along with Tender fee & EMD.

Interested bidders may obtain further information and clarification on any matter relating

to the tender documents from the office of “Additional Chief Engineer” (S.O.E&M),

Ahmedabad Municipal Corporation, Sardar Patel Bhavan, 5th Floor, ‘C’ Block,

(C) Tender must be accompanied by the E.M.D, through a Pay Order/D.D. drawn on

Nationalized Bank in favor of “Municipal Commissioner Ahmedabad” payable at

Ahmedabad, Bank guarantee of any Nationalized Bank with their tender documents. The

two sets (One Marked Original and other marked “Duplicate”) of the sealed tender bids

must be accompanied with the Tender fee and E.M.D.with technical Bid, without which

the bid will not be considered for evaluation.

(E) Conditional tender will not be considered for evaluation.

(F) The Tenderer is required to check the www.nprocure.com web site for Amendment if

any, before 48 hours of tender submission date and time. The tenderer who quotes the

tender without attaching the addendum will be rejected.

(G) Bidder will have to furnish name of bank, Name of Branch with address, types of A/c with

A/c No, MICR No and PAN No.,IFSC Code etc.

Signature of Tenderer Add. C. E. (S.O.E. &M.)

Name Ahmedabad Municipal Corporation

Company Seal Date:

CONDITIONS OF TENDER

Tender for Comprehensive Repairing & Maintenance of all Electrical & Mechanical

Equipments & Instruments and installation of Submersible Pump sets in South Zone-1 (

27 nos. pump set at 14 place of Indrapuri ward ) of AMC for 05 Months (June to October-

2026,) of monsoon season

Sealed Tender along with a non-refundable D.D. only in favour of Municipal Commissioner,

Ahmedabad tender fee addressed to “Dy.HOD, P.W.A. Office Ahmedabad Municipal

Corporation Danapith, Ahmedabad – 380001. should be sent so as to reach the “Dy.HOD,

P.W.A. on or before last date and time.

1) E.M.D. of Rs. 9,060/- shall be paid by Pay-Order/D.D./ Bank Guarantee in favour of

Municipal Commissioner, Ahmedabad attached with the tender without which tender

will not be considered.

2) The E-tender will be opened in the office of “Assistant Manage (Project), P.W.A. Office,

Sardar Patel Bhavan, Danapith, Ahmedabad Municipal Corporation, Ahmedabad –

001 on due date and time.

3) Successful tenderer shall have to deposit 5 % of the Tender amount as security deposit

by demand draft or in the form of the bank guarantee of nationalized bank and shall

have to sign a contract with Municipal Corporation as Per rules within 15 days after

receipt of order.

4) Prices shall be inclusive of all taxes & exclusive of GST.

5) Tenderer must give validity of tender for minimum 120 Days from the price bid opening.

6) Dy.Municipal Commissioner reserves the right (i) to change, after or to waive any

technical or commercial terms, conditions and qualification (ii) to reject all the tenders or

the lowest or any other tender in part or full without assigning any reason whatsoever

(iii) for making changes relaxation in eligibility criteria at any time (iv) to split the tender

and award to more than one tenderer in the interest of public. The tenderers shall have no

cause of action or claim against the corporation or its officers,employees,successors or

assignee for rejection of his tender.

7) Conditions of tender issued by Municipal Corporation must be duly signed and attached

with the tender.

8) Tenderer shall have to mention on the cover.

C) Opening Date

D) Name of Tenderer.

9) Certified Xerox Copy of the orders executed for similar items &their performance shall

10) Conditional Tenders will not be accepted.

11) Bidder shall have to furnished name of bank, Name of Branch with address A/c No, Type of

A/c, MICR No., a copy of PAN Card with the tender.

12) The rates shall be on rate contract basis and shall be operative for a period of three year from

the date of order.

13) TERMS OF PAYMENT

a) Every month on submission of bill for the Maintenance repairing work with related fault

reports and maintenance record staff attendance with pf, esi details.

b) Municipal Corporation is not issuing form “C” and “D”

c) The nos. of Maintenance work and Maintenance services mentioned in the tender

documents are expected use.

d) The contractor should submit the bills strictly at the end of every month failing which

AMC will not be responsible for the delay of payment.

Taxes & Duties:

At present 0% GST is considered, Prices shall be inclusive of all taxes including current

GST & duties, and must be firm, throughout the contract period. GST shall be paid as per

actual % applicable at the time of billing

(1) In case of Mechanical-electrical fault, contractor has to attend within 30 min of

intimation/occurrence of fault, otherwise the penalty of Rs. 1,000/- per hrs. Will be

deducted from the bill.

(2) If fault not resolved within 24 hrs. Penalty of Rs. 2000/- per day shall be deducted.( In

unusual conditions like Pump set winding fail of penalty clause shall be applicable after

4 days, penalty of Rs. 5,000/- per day will be deducted as a penalty.)

(3) Contractor shall provide the persons in zonal control room 24 X 7, otherwise penalty of

electrician/ fitter/ wireman per day Rs.1,000/- & helper per day Rs. 700/- shall be

recovered contractor’s bill.

(4) Contractor’s Manpower must have mobile phone, otherwise penalty of mobile phone per

incidence Rs. 1,000/- shall be recovered contractor’s bill.

16) Maintenance of workshop equipments:-

Tools & Tackles for pumping station required by the contractor are : Spanners sets suitable for

HNC & Sub pump and other equipments, hammer, screw driver sets, pipe wrenches, Grease,

Grease gun, meggar, multimeters, safety hand glows, blowers, spanners etc. a hand lamp with

meter wire / cable, battery of 4 cells, emergency lights.

In addition to above all other necessary tools as and when required must be with the contractor

for satisfactory operation and Maintenance of SPS & sump as per tender.

REPAIRING WORK TO BE DONE BY CONTRACTOR :

Electrical Works:

For L.T. Installations:

i. Replacement of cable lugs including terminations

ii. Replacement of burnt out HRC fuses.

iii. Replacement of moving and fixed contacts or contractors.

iv. Repairs to Isolators and Switch fuse units and replacement of it and fuse base units.

v. Repairing of L.T. Panel.

vi. Repairing of capacitor panel.

vii. Repairing of all actuator valve, ultrasonic type level indicator, electromagnetic type flow

meter float board type level indicator etc.

viii. Replacement of L.T. Panel, Switch Gears and its Parts except mentioned as above.

ix. Repairing / Replacement of external and internal lighting system.

x. Repairing of capacitor banks.

xi. Rewinding of HNC & Submersible Pumps with Oil seal, mechanical seal, bearings,

replacement of oils, all type of Electric Motors, Actuators Motors etc.

xii. Repairing of any others spares.

xiii. To do regular watering on earth pits of transformer or panels, checking of oil level and oil

leakages in the transformer, and intimating to the engineer in charge.

Mechanical Works:

a) Replacement of gland packings, coupling bolt and nuts including rubber bushes.

b) Replacement of worn out impeller nut.

c) Replacement of spindle nut in the sluice valve.

e) Replacement of faulty/dead spares in the battery charger and battery control panel.

f) Repairing of any mechanical equipment like gates, all type of valves etc. existing in the

pumping station.

g) Overhauling and repairing of incoming gates, screens, grit mechanism and crane.

h) Overhauling of air compressor Line, Valve with all accessories.

Repairing and Overhauling of HNC Pump & Submersible Pump sets:

i. This includes dismantling the HNC & Submersible pump sets from stand and guide

channel, repairing and rewinding of HNC & sub pump sets with mechanical seal, refilling

of oil, replacing the parts such as bearing, sleeves etc assembling the pump alignment of

pump motor sets and restarting the pump.

ii. The scope also includes the entire machining work required to repair the sub pump.

iii. Machining also includes making of small parts such as stud, nuts, bolts, couple pin, key,

impeller nuts and other work etc.

17) The Contractor should maintain Fault Registers (Electrical Fault and Mechanical Fault).The

copy of this Comprehensive Maintenance record should be sent every month with the bills,

failing which the bills will not be processed for payment.

(18) Lowering, lifting & carting of all sub pump sets from contractors workshop/AMC store to

respective Sump/SPS in the scope of contractor.

(19) Tenderer must complete the repairing work within the specified period in the tender, otherwise

penalty will be applicable as per tender documents

(20) Contractor should provide manpower at Zonal Control Room on regular basis during monsoon

period of 5 months.

The Tenderer is required to check the www.nprocure.com.in web site for Addendum if any, before

48 hours of tender submission date and time.

Addl. Chief Engineer (S.O.E.&M.)

I/We fully agree to all the terms, conditions and specifications.

Tenderer's Signature & Stamp

INSTRUCTIONS TO TENDERERS

1. EXAMINATION BY TENDERERS:

1.1 Prior to submitting the tender, each tenderer must do following steps.

(a) Examine all instructions, eligibility criteria and specifications in the tendering

document and also inspect the site.

(b) Visit the sites & determine local conditions which may affect the work

including prevailing wages & other pertinent cost factors.

(c) Familiarize himself with all central, state & local laws, ordinance, rules,

regulations & codes affecting the services including the cost of permits &

licenses required for the work at site.

(d) Co-relate his observations, investigations & determinations with the

requirement of the tender documents.

(e) No additional claim, discrepancy etc. will be entertained after opening of

2. TENDER PRICES:

Tender Document, after the detailed examination of sewage pumping stations. The prices

quoted should be net and shall include all applicable taxes. On acceptance, the prices should

remain valid / firm throughout the period of contract.

3. DOCUMENTS COMPRISING THE TENDER:

3.1 The original and duplicate tenders prepared by the Tenderer will be in two cover

comprise of the following components:

Cover-A: Volume – 1 . Technical Bid.

Eligibility Criteria and Technical bid.

(i) Technical tender documents with all schedules and

Eligibility criteria documents.

(ii) Tender fee & EMD in sealed cover.

(iii) Certified Photocopies of audited Balance sheets for preceding three

financial years.

(iv) Power of Attorney authorizing the person for signing the Tender.

(v) Executed order’s details with photocopies of order & work on hand.

(vi) Bank solvency certificate for this tender equivalent of 20% of tenderer

Cover-B: Volume – 2. Price Bid.

Filled only online.

4. EARNEST MONEY DEPOSIT:

The Tenderer will furnish, as part of its Tender, Earnest money Deposit for the amount as

indicated in the invitation for tender.

4.1 The EMD will be denominated in Indian rupees and will be in one of the following

(A) Pay order / Demand Draft in favour of “Municipal Commissioner,

Ahmedabad” payable at Ahmedabad or Bank Guarantee valid for 120 days.

4.2 Any Tender without TENDER FEE OR E.M.D. will be rejected by the corporation as

non-responsive.

4.3 No interest will be paid on Earnest Money deposit.

5. TENDER VALIDITY:

5.1 Tender shall remain valid for 120 days after the opening of price bid. Any tender

valid for a shorter period may be rejected by the corporation as non-responsive.

6. FORMAT AND SIGNING OF TENDER:

6.1 The Tenderer will prepare two copies of the Tender clearly, making one

“ORIGINAL” and other ‘DUPLICATE’.

6.2 The original and duplicate of the Tender will be signed by the Tenderer or a person

or persons duly authorized to sign the Tender. The power of attorney in favour of the

person authorized to sign the Tender will accompany the Tender. All pages of the

Tender will be in dated by the person signing the Tender.

7. SUBMISSION OF TENDER:

7.1 The Tenderer will seal the original and duplicate of the Tender in one sealed

7.2 Tenderers are requested to submit the original and duplicate tender documents in two

separate sealed envelopes and as per procedure given hereunder:-

(A) The Sealed Cover – A (Technical Bid, Tender Fee and EMD Cover)

Containing two sealed covers namely cover – I and II

(i) Cover – I (EMD and Tender Fee Cover)

It will contain only demand draft or pay orders payable at Ahmedabad.

(ii) Cover – II (TECHNICAL BID COVER)

It will contain eligibility criteria and technical bid.

(B) Price Bid - Filled only online.

Both the envelopes as mentioned above form the Tender and will be placed in a

sealed common envelope. The envelopes will indicate the name and address of the

Tenderer to enable the Tender to be returned unopened in case it is declared “Late

Tender”. The outer envelope will be addressed at the following address by regd. A.D.

Post. / Speed post / Hand Delivery / Courier.

2nd Floor, Engineering Department (P.W.A)

Ahmedabad Municipal Corporation,

Sardar Patel Bhavan, Danapith, Ahmedabad – 380

8. OPENING OF TENDERS:

8.1 The tender's Technical bid will be opened in the office of “Assistant Manager

(Project), P.W.A. Office, Ahmedabad Municipal Corporation by Assistant Manager

on due date in the following manner.

8.2 At the time of bid opening, tender fee and EMD cover will be opened. Then after

only technical bid of all the tenderers having EMD and tender fee will be opened.

After scrutiny of technical bids, the price bid of only those tenderers will be opened

who satisfy the eligibility criteria at a later date.

The Tenderer’s representatives who are present will sign a register or paper

evidencing their attendance.

9. Dy.Municipal Commissioner reserves the right to change, alter or to waive any technical or

commercial terms, conditions and qualification and the AMC also reserves the right to reject

all the tenders or the lowest or any other tender. Municipal Commissioner Reserves rights

for changes / relaxation in eligibility criteria at any time. Municipal Commissioner (on the

recommendation of department) also reserves the right to terminate the contract at any time

during the contract period if there are repeated complaints regarding backing and for

improper and irregular functioning of the sewage pumping station.

10. SIGNING OF CONTRACT:

10.1 On receipt of the notification of Award / order, the successful tenderer has to execute

the necessary agreement with the corporation as per the prevailing rules & regulation

of corporation, by depositing a bank guarantee only of the value of 5% of the total

tender amount and signing a contract paper with the corporation.

This procedure should be completed within 15 days from the date of receipt of work

order for this work. No other mode of deposition of security deposit other than Bank

10.2 Contract will be constituted according to and subject to laws of India and State of

Gujarat and under the jurisdiction of court of Gujarat at Ahmedabad only.

11. SECURITY DEPOSIT:

11.1 On receipt of notification of award from the corporation, the successful tenderer will

have to furnish 5 % security deposit in accordance with the conditions of contract, in

the form of Demand Draft or Bank Guarantee of Nationalized Bank. This Bank

Guarantee should have a validity of 12 Months from the date of receipt of work

order. No other mode of Security Deposition will be accepted.

11.2 Failure of the successful Tenderer to comply with requirement of above clause will

constitute sufficient grounds for the annulment of the award and forfeiture of the

EMD, in which event the Corporation may make the award to the next lowest

evaluated Tenderer or call for new Tenders.

12. Tenderer must have financial capability and having average annual turnover of 30 % of

tender value during last 3 years.

13. Contractor has to provide all equipments regarding safety during maintenance work.

Contractor has to depute manpower who has experience of Ele. & Mech. works. Contractor

take all precaution during maintenance works as this type of maintenance works to be done

during heavy monsoon.

14. During contract period The Contractor will indemnify the Employer against all losses and

claims in respect of:

(a) Death of or injury to any person, or

(b) Death of or injury to any unknown person in the premises of South Zone Sump of

AMC for Ten Months.

(c) Loss of or damage to any property (other than the works)which may arise out of in

consequent of the Maintenance of the Facility and the rectifying of any defects

therein, and against all claims proceedings, damages costs, and expenses whatsoever

in respect thereof or in relation thereof.

15. During contract period maintenance works according to government rules for insurance.

16. During Monsoon at time of fault as per information given by Dept./South Zone control room

contractor should depute their manpower & resolve the fault at location of fault immediately

on same day & same information must be informed by contractor to concern Engineer.

17. Necessary Spares manpower & transportation must be arranged by the contractor.

18. Required all materials should be arranged by contractor AMC shall not provide any materials.

19. Additional manpower must be arranged by the contractor in case emergency of attending fault.

20. Contractor must follow instruction given by Dept. on time to time.

Signature of Tenderer Add. C. E. (S.O.E. & M.)

Name Ahmedabad Municipal Corporation

AHMEDABAD MUNICIPAL CORPORATION

SEWAGE TREATMENT PLANTS DEPARTMENT

ELIGIBILITY CRITERIA

The eligibility criteria which will be applied for evaluation of tenders are as follows:

1. Tenderer must have experience of electrical/ mechanical work of Sewage/Strom

Water/Effluent Pumping station/storm water sump & submit the relevant experience

certificates and Work orders. The copies of the related work orders (self attested) and

work completion certificate must be attached with the tender failing which the tender

shall be rejected.

(Copy of work order, work completion certificate and for nature of work executed

copy of BOQ must be uploaded in proof of work on n-Procure website)

Tenderer must have

• One work order having 80% of Estimate value

• Two work orders having 50% of Estimate value

• Three work orders having 40% of Estimate value during last seven years.

2. Tenderer should have minimum 5 personnel, on their permanent employment roll.

3. Tenderer must possess Electrical Contractor license.

4. The tenderer must possess average annual turnover of 30% of Estimate value during the

last three years. The copies of the related three years balance sheet should be submitted.

5. The Tenderer should submit a solvency certificate from a Nationalized Bank/Scheduled

Bank of an amount of 20% of estimated cost of tender. Bank solvency shall not be older

than one year period.

Signature of Tenderer Add. C. E. (S.O.E. & M.)

Name Ahmedabad Municipal Corporation

Detail of the Bank Account:

(1) Name of the Bank. :

(2) Branch & Address :

(4) Type Of Bank Account :

(S B/CURRENT/OD/ETC.)

(5) Bank Account No. :

(7) IFCE (R.T.G.S.)Code :

(8) Amount Payable :

(ALL THE ABOVE DETAILS SHALL BE FURNISHED IN CAPITAL LETTERS.)

(ABOVE BANK DETAILS ARE TRUE AND CERTIFIED BY ME)

(SIGNATURE OF PARTY WITH STAMP)

BILL CLERK / ACCOUNTANT

HEAD OF THE DEPARTMENT

Details of South Zone Indrapuri Ward Sump

Nos. Ward qty . Sub Pump Capacity

1 Indrapuri Vijyadashmi 2 17.5,25

2 Indrapuri Vijyadashmi Society-01 1

3 Indrapuri Shiv Park 2 12.5,12.5

4 Indrapuri Shiv Park-1 2 20.0,20.0

5 Indrapuri Harbhola nath 2 17.5,20

6 Indrapuri Ram Rajya Nagar 3

7 Indrapuri Raktpitiya Nagar 2 20.0,20.0

8 Indrapuri Bhagvati Nagar 2

9 Indrapuri Bhagvati Nagar-1 2 20.0,20.0

10 Indrapuri Matrubhakti 1

11 Indrapuri Chirag Estate 2

12 Indrapuri Shakri Ba Party Plot 2

13 Indrapuri Namra Apartment 1

14 Indrapuri Satya Sai 3

Total nos. of Sub Pumps

Net price of Comprehensive Repairing & Maintenance of all Electrical & Mechanical Equipments & Instruments and installation

of Submersible Pump sets in South Zone-1 ( 27 nos. pump set at 14 place of Indrapuri ward ) of AMC for 05 Months (June to

October-2026,) of monsoon season

Sr Description Nos. of Pump set Net Rate Total Amount

No Per Pump per month for

Comprehensive Repairing & Maintenance of

all Electrical & Mechanical Equipments &

Instruments and installation of Submersible

Pump sets in South Zone-1 ( 27 nos. pump set

at 14 place of Indrapuri ward ) of AMC for

Months (June to October-2026,) of monsoon

Total Amount in Rs.

Total Amount in Rs.

Signature of Tenderer Add. C. E. (S.O.E. & M.)

Name Ahmedabad Municipal Corporation