Annual Tender for Laying of underground cable network with terminations in the area of UGVCL under LODRA SDN of VIJAPUR DO

3 Estimated Cost Rs. 49,42,329.05(Including GST +Welfare cess)

4 Tender Fees (Non Refundable) with 18% GST Rs. 1180/-(Including GST)

5 Earnest Money Deposit Rs. 40000/-

6 Security Deposit 5 % of the LOA value.

Online Preliminary, Technical & Price bid i.e.

7 On line (e-tendering) tender/offer Date: 05/10/2026 Up to 18.00 Hrs

submission last date (This is mandatory)

Original Documents Relevant to tender Fee

& EMD (if not paid through online mode) On or before date 07/10/2026 Up to

(By Registered Post A.D. or Speed Post only) Hrs

submission last date.(This is mandatory)

Date of time of opening of preliminary bid

(Tender Fee & EMD Online and offline) and

9 Date 08/10/2026 up to 11.00 Hrs

online(Tentative if possible)

Date of On line Opening of Price Bid online

10 Date 08/10/2026 up to 16.00 Hrs

(Tentative, if possible)

11 Validity of Tender Maximum period of 180 Days

12 Work Completion Period / Time Limit 24 Months (As per quantum of work)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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UGVCL GSTIN No. is 24AAACU6551F1ZI.

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

a. Interested Bidders can view these tender documents online. The bidders who are

interested in bidding in these tenders can download tender documents from website

www.nprocure.com and www.UGVCL.com

Bidders, who wish to participate in this tender, will have to register on

www.nprocure.com. Further, Bidders who wish to participate in online tenders will have

to procure Digital Certificate as per Information Technology Act-2000 using which they

can sign, their electronic bids. Bidders can procure the same from GNFC, Ahmedabad,

who are licensed certifying authority by Government of India and they will assist them in

procuring the same as below mentioned address. Bidders who already have a valid

Digital Certificate need not procure a new Digital Certificate.

n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

b. All the bidders will be required to pay Tender Fee plus applicable GST as mentioned in

the Tender Document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender documents or by RTGS / NEFT / Online.

c. If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by RTGS / NEFT /

Online or Demand Draft or Banker’s Cheque or Pay order or Bank Guarantee. Otherwise,

it should be paid either in Cash (up to Rs. 10,000/- Only) at the office address specified in

the Tender Documents or by RTGS / NEFT / Online.

d. In case of payment of Tender fee & EMD through Demand Draft or Banker’s Cheque or

Pay order or Bank Guarantee or receipt of payment in Cash, the scanned copy of original

documents shall be uploaded in preliminary stage and original copy of the same will be

submitted only by Registered Post A.D. or Speed Post and same must be submitted on or

Before Schedule Date and time and ensure that Tender Number must be mentioned on

the sealed cover. Otherwise the offer will not be considered (at the sole discretion of

UGVCL) and no any further communication in the matter will be entertained.

e. However, no physical documents required if payment of tender Fee and EMD made

through cash payment, RTGS & NEFT.

f. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, such offer shall be out rightly rejected.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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g. It is mandatory for all the bidders to submit their tender documents with all relevant

documents as desired in participation of this bidthrough on-line (e-tendering) in

schedule time. If tender documents with all relevant documents submitted in physical

form, in that case the online submitted documents shall be considered.

h. Bidders should be in touch with websites https://nprocure.com&www.ugvcl.com for

intimation regarding revision/corrigendum/Amendment in tender till due date of

online submission and thereafter. No separate information shall be sent in this regards

and also not publish in newspaper. The directives and amendments issued by UGVCL

will have superseding effect to relevant section and specifications.

i. Any technical questions, information & clarification that may be required pertaining to

this inquiry should be referred toExecutive Engineer, Division Office,Vijapur,Uttar

Gujarat Vij Company Limited.

j. UGVCL reserves the right to reject any OR all tenders without assigning any reasons

k. Bank Details:

Name of Bank:Bank of Baroda

Account Number:01590200000345

IFSC Code:BARB0VIJAPU (Fifth Character is ZERO)

Executive Engineer

UGVCL,VIJAPUR Division Office

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Download Tender Documents in (PDF Format) which consists of:

 Instructions to Bidder

 General Conditions of Contract

 Schedule “B” indicating the quantities, rates & items, drawing if any.

 Appendix and Annexure

 Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be

downloaded from “Adobe “website.

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

SCHEDULE:B (To Be filled online only) FOR LAYING OF UNDERGROUND CABLE NETWORK

PR NO:- 673676 RFQ NO:-

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Description UOM Qty. Rate Amt. Rs.

Laying (including installation, testing and commissioning) of

various size of 11 KV XLPE insulated Aluminium armoured

cable in ground 1200 mm deep, 300 mm wide trench,

providing sand cushioning below (75mm thick layer of sand)

and above (75mm thick layer of sand) of the cable and

covering it with RCC half round hume pipe (150 mm inner dia

with thickness of 30mm, 1 meter in length) before refilling pre-

bonding tap/warning tap should provide below 700 mm from

the ground level and back filling the same to make ground

level as per original. As per specification and drawing of

UGVCL. ( RCC half round pipe should be provide throughout

on cable without gap , Only Cable will be Supplied by UGVCL)

Laying (including installation, testing and commissioning) of

various size of double circuit 11 KV XLPE insulated Aluminium

armoured cable in ground in single trench 1200 mm deep,

mm wide trench, providing sand cushioning below (75mm

thick layer of sand) and above (75mm thick layer of sand) of

the cable and covering it with RCC half round hume pipe (150

mm inner dia with thickness of 30mm) before refilling pre-

bonding tap/warning tap should provide below 700 mm from

the ground level and back filling the same to make ground

level as per original. As per specification and drawing of

UGVCL. ( RCC half round pipe should be provide throughout

on cable without gap , Only Cable will be Supplied by UGVCL)

Laying of various size of 11 KV XLPE insulated Aluminium

armoured cable above ground in air for termination of cable

on Pole as per site condition and instruction of engineer in

charge (Excluding cost of clamp and pipe) including carting

Supply and installation of clamps made from 50*6 mm GI flat

(Min. weight of flat 1.6 Kg per set) for fitting for 110mm

GI/HDPE pipe above ground with the pole (with cost of nuts &

Supply and installation of clamps from 50*6 mm GI flat (Min.

5 weight of flat 1.8 Kg per set) for fitting for 160mm GI/HDPE Set 150 160

pipe above ground with the pole. (with cost of nuts & bolts)

Laying of various sizes of 11 KV XLPE insulated Aluminium

6 armoured cable in cable tray/ trench over/below the ground Mtr 100 150

level/ (Excluding cable tray, only labour charges)

Laying of HDPE Pipe confirming to IS 4984:1955 (Amendment

no.2) having diameter 110 mm / 160 mm and minimum

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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thickness 5 mm at a minimum depth of 1200 mm below the

road surface by Push through method by drilling the road with

HDD machine/manually without breaking the road surface and

laying of any size of HT/LT XLPE insulated Aluminum armoured

Cable through the duct as per the instruction of EIC and

specifications without cost of HDPE Pipe. Only Cable will be

supplied by DISCOM. (For 70 & 185 mm2 XLPE cable)

Supply of HDPE Pipe having 110 mm diameter (As required)

minimum thickness 5 mm thickness as per IS (Amendment

no.2-IS 4984:1995) for laying of PE-100,6 kg/cm2 for 11 KV

Providing and Laying of HDPE Pipe confirming to IS 4984:1955

(amendment no.2) having diameter 110 mm and minimum

thickness 5 mm at a minimum depth of 1200 mm below the

road surface by push through method by drilling the road with

HDD machine/manually without breaking the road surface and

laying of any size of HT/LT XLPE insulated aluminum armoured

cable through the duct as per the instruction of EIC and

specifications.( Only cable will be supplied by UGVCL)

Supply of HDPE Pipe having 160 mm diameter (As required)

minimum thickness 7.3 mm thickness as per IS (Amendment

no.2-IS 4984:1995) for laying of PE-100,6kg/cm2 for 11 KV

Providing and Laying of HDPE Pipe confirming to IS 4984:1955

(amendment no.2) having diameter 160 mm and minimum

thickness 5 mm at a minimum depth of 1200 mm below the

road surface by push through method by drilling the road with

HDD machine/manually without breaking the road surface and

laying of any size of HT/LT XLPE insulated aluminum armoured

cable through the duct as per the instruction of EIC and

specifications.( Only cable will be supplied by UGVCL).

Supply and Fixing of medium grade GI Pipe of Size of 100 mm

Diameter (Min 2.5 meter required) Weight 09 to 10 KG/Mtr.

Providing and Laying of medium grade B class GI pipe having

diameter 110 mm and minimum thickness 5mm at a minimum

depth of 1200 mm below the road surface by push through

method by drilling the road with HDD machine/manually

without breaking the road surface and laying of any size of

HT/LT XLPE insulated aluminum armoured cable through the

duct as per the instruction of EIC and specifications. (Including

cost of GI Pipe ,cable will be supplied by UGVCL)

Supply and Fixing of medium grade GI Pipe of Size of 160 mm

Diameter (Min 2.5 meter required) Weight 10 to 11 KG/Mtr.

Providing and Laying of medium grade B class GI pipe having

15 diameter 160 mm and minimum thickness 5mm at a minimum Mtr 40 1675

depth of 1200 mm below the road surface by push through

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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method by drilling the road with HDD machine/manually

without breaking the road surface and laying of any size of

HT/LT XLPE insulated aluminum armoured cable through the

duct as per the instruction of EIC and specifications. (Including

cost of GI Pipe ,cable will be supplied by UGVCL)

Providing and Fixing of HT push on/Heat Shrink type

end indoor Termination Kit preferably 3m (m-seal)

or Raychem make at switchgear end

boxes,transformer (PAD/pole mounted) for 3-Core,

11 KV XLPE Aluminium armoured Cable as specified

with connection of leads including cutting, stripping

of cable, insulations, providing compression type

terminal, crimping of lugs with suitable crimping

tool,indoor application

16 70 mm2 HT XLPE Cable NO 40 5234

17 120 / 150 / 185 mm2 HT XLPE Cable NO 40 5488

18 240 mm2 HT XLPE Cable NO 20 5812

19 300 mm2 HT XLPE Cable NO 2 6134

Providing and Fixing of HT push on/Heat Shrink type

end outdoor Termination Kit preferably 3m (m-seal)

or Raychem make at switchgear end

boxes,transformer (PAD/pole mounted) for 3-Core,

11 KV XLPE Aluminium armoured Cable as specified

with connection of leads including cutting, stripping

of cable, insulations, providing compression type

terminal, crimping of lugs with suitable crimping

tool,outdoor application

20 70 mm2 HT XLPE Cable NO 10 6259

21 120 / 150 / 185 mm2 HT XLPE Cable NO 20 6610

22 240 mm2 HT XLPE Cable NO 20 7032

23 300 mm2 HT XLPE Cable NO 4 7355

Providing and Fixing of HT push on/Heat Shrink type

end Straight joint preferably 3m (m-seal) or

Raychem make for 3-Core, 11 KV XLPE Aluminium

armoured Cable as specified with connection of leads

including cutting, stripping of cable, insulations,

providing compression type terminal, crimping of

lugs with suitable crimping tool.

24 70 mm2 HT XLPE Cable NO 10 7922

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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25 120 / 150 / 185mm2 HT XLPE Cable NO 20 8416

26 240 mm2 HT XLPE Cable NO 10 8660

27 300 mm2 HT XLPE Cable NO 4 8833

Providing and Fixing of “Route marker” of CC 1:2:4, 150 mm X

150 mm X 750 mm Concrete stone embedded in earth at least

300 mm below the GL and 450 mm above GL at distance of

approximately 100 Meter or as directed by engineer in charge.

The route marker must be painted with yellow colour of stone

with red colour for embracing on stone –“UGVCL 11 KV Cable”

including material, painting & labour charges for excavation&

Labour Charges for fault finding of 11kv XLPE 70mm2 to

30 Dismantling of XLPE Cable from underground Mtr 100 155

Dismantling of XLPE cable from Pole/Gantry and re-climbing of

Numbering of pole with paint by prepairing background of one

colour and have lettering ( hight 3" and width 0.5") as directed

by engineer incharge. (Colour to be used must have ISI mark,

colour to be provided by contractor)

ERECTION OF PSC POLES OF 8 *200 KG INCLUDING

EXCAVATION OF PIT AND ANTI-CLIMBING DEVICES,

INSULATORS ETC. COMPLETE AND PAINTING OF FABRICATED

33 MATERIALS USED ON THE POLES AND NUMBERING OF POLE, NO 10 1113

WITHOUT COST OF NUTS & BOLTS,PAINT AS PER STANDARD

SPECIFICATION BUT EXCLUDINGERECTION OF GUY SET AND

ERECTION OF PSC POLES OF 10 MTR *270 KG

INCLUDINGEXCAVATION OF PIT AND ANTI-CLIMBING DEVICES,

INSULATORS ETC. COMPLETE AND PAINTING OF FABRICATED

34 MATERIALS USED ON THE POLES AND NUMBERING OF POLE NO 10 2466

WITHOUT COST OF NUTS & BOLTS, PAINT AS PER STANDARD

SPECIFICATION BUT EXCLUDING ERECTION OF GUY SET AND

ERECTION OF DOUBLE POLE STRUCTURE OF 8 METERS

KGPSC POLES INCLUDING EXCAVATION OF PITS & REFILLING

OFEARTHING, FIXING OF CHANNELS, SUPPORTING

35 ANGLES,CLAMPS, ANTI-CLIMBING DEVICES DANGER NO 10 2530

BOARDS,INSULATORS ETC.COMPLETE AND PAINTING OF

FABRICATED MATERIALS USED ON THE POLES AND

NUMBERING OF POLE WITHOUT COST OF NUTS & BOLTS,

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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PAINT AS PER STANDARD SPECIFICATION BUT

EXCLUDINGERECTION OF GUY SETS AND EARTHING.

ERECTION OF DOUBLE POLE STRUCTURE OF 10 METERS

KGPSC POLES INCLUDING EXCAVATION OF PITS & REFILLING

OFEARTHING, FIXING OF CHANNELS, SUPPORTING

ANGLES,CLAMPS, ANTI-CLIMBING DEVICES DANGER

36 BOARDS,INSULATORS ETC.COMPLETE AND PAINTING OF NO 10 5320

FABRICATED MATERIALS USED ON THE POLES AND

NUMBERING OF POLE WITHOUT COST OF NUTS & BOLTS,

PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING

ERECTION OF GUY SETS AND EARTHING

ERECTION OF COIL TYPE/ CI PLATE TYPE EARTHING INCLUDING

COST OF COAL SALT ETC WITHOUT COST OF NUTS & BOLTS

BUT WITHOUT COST OF GI WIRE AS PER STANDARD &

SPECIFICATION ( 10 KG SALT+10 KG COAL)

Strip type Earthing of XLPE Cable by providing and fixing 25*3

mm GI hot dip strip of total length of stip - 09 Mtr,

300*300*10 mm CI earthing plate, 2'' PVC Pipe of 2 Mtr length

38 with coated green sleeve of Good quality; providing of wood NO 10 2200

charcoal (25 KG Appx.) and salt cubes ( 25 KG Appx.) or

bentonite powder (50 KG Appx.) with material. Earthing shall

be as per REC standard and specifications.

Erection of GUY SET including Excavation of PIT and refilling of

Earth, AS PER STANDARD SPECIFICATION WITH STAY CLAMPS,

STAY WIRE, ANCHOR ROAD, TURN BUCKLE, EYE BOLT, GUY

INSULATORE, CC BLOCK ETC.

A TOTAL AMOUNT(WITHOUT GST & CESS) 41,46,945/-

A TOTAL AMOUNT(WITHOUT GST & CESS) 41,46,945/-

BIDDER’S OFFER(+/-) IN %

BIDDER’S OFFER(+/-) IN RUPEES

OFFERED TOTAL AMOUNT FOR SUPPLY & ERRECTION

OFFERED TOTAL AMOUNT FOR SUPPLY & ERRECTION

(W/O.GST& CESS)

WELFARE CESS@ 1% ON “B”

C TOTAL AMOUNT(WITH WELFARE CESS)

C TOTAL AMOUNT(WITH WELFARE CESS)

GST @ 18% ON “C”

GRAND TOTAL(WITH GST& WELFARE CESS)

GRAND TOTAL(WITH GST& WELFARE CESS)

I / We am /are willing to carry out the work ……………

1) On company Rate 2) _______% Above 3) _______% Below of estimated rate

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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(1) In case of L1 bidder backs out from tender process before allotment of order or during tender

process, UGVCL has right to call next lowest bidder/bidders to execute work at least as per L1

(2) Quantity which mentioned in Schedule – B is tentative and it may vary as per field office

Executive Engineer

UGVCL VIJAPUR DO

SECTION 1: INSTRUCTIONS TO BIDDERS

This part, Instruction to Bidders (ITB), Section-1 of the Bidding Documents provides the

information necessary for bidders to prepare responsive bids for laying of underground HT cable

network with terminations under UGVCL area. The UGVCL hereinafter called 'Owner' will receive

bids in respect of laying of underground HT cable network with terminations to be furnished in

the accompanying specifications. All bids shall be prepared and submitted by bidders in

accordance with instructions.

2 GENERAL INSTRUCTION

2.1 The Executive Engineer, UGVCL having its Office at, Vijapur Division, hereafter called the "

UGVCL " intends to invite tender for laying of underground HT cable network with terminations

under UGVCL area.

2.2 The interested Bidder can download the Bid document from the website at www.

UGVCL.com from - -2023. The complete Bidding Documents shall be available at Government

e-procurement portal https://nprocure.com from - -2023 up to - -2023.

2.3 Bids submitted after the time and date fixed for receipt of bids as set out in the INVITATION

to Bid shall be rejected.

2.4 The works referred herein shall cover the entire scope of the Bid which include as per

describe in scope of work, laying of cable testing and commissioning under selected UGVCL

area, including the successful completion of performance and tests which the UGVCL desires to

2.5 The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

2.6 Documents towards payment of Tender fee and earnest money deposit (EMD) should be

kept in the Tender Fee and EMD cover only. First the Tender Fee &EMD cover will be opened

and if the documents towards payment of Tender fee and EMD are found in order then only

online techno-commercial bid shall be opened first. All those who are found technically and

commercially competent to carry out the job will be considered as qualified bidders and only

their price bid will be opened.

2.7 At any time prior to the deadline for submission of bids, UGVCL may, for any reason,

whether at its own initiative or in response to a clarification requested by the Bidders, may

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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modify the terms and conditions by issuing amendment in the UGVCL website, bidder must be

vigil as this addenda`s will be uploaded only.

2.8UGVCL reserves the right to spread / split the order, if required.

2.9 Bidder does not anticipate change in the ownership during the proposed period of work. (If

such a change is anticipated, the scope and effect thereof shall be defined.

2.10UGVCL reserves the rights to instruct the contractor for carry out the works anywhere in the

jurisdiction of UGVCL and accordingly contractor shall carry out the work as per the same rate

and terms and condition of contract.

2.11 If at any stage it is found that bidder had hidden material information or had submitted

information which is false and fraudulent shall be debarred from bidding in UGVCL, tender for

three years and EMD shall be forfeited. The matter shall also be brought to notice to the

registration authority of the contractor

2.12 The bidder shall be disqualified if;

a. The bidder had made misleading or false representation in the forms, statements and

attachment submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly completing the

contract, inordinate delays in completion, litigation history or financial failures etc.

c. Every bidder should at the time of submission of bid, give a declaration that bidder and /

or proprietor / partner / director of the firm has not been placed on stop dealing /

banned for business dealing / blacklisting by GUVNL and its subsidiary companies.

The bidder should provide accurate information on litigation and/ or arbitration resulting from

contract completed or under execution by him over the last five years. A consistent history of

arbitration awards/ judgments against the applicant or any partner of a joint venture may result

in disqualification for proposed work. If the details of litigation history are hidden by the

applicant and later on it comes to knowledge of the employer the bidder shall be disqualified for

the proposed work and other appropriate actions shall be taken against the bidder.

UGVCL would have the right to forfeit the EMD and black list to the bidder if any of the

information given by the bidder is found false / wrong or incorrect or misleading.

3 Bid Submission and Contents of Standard E-Bidding Document

3.1 The Bidders must ensure that all the schedules are completely filled in their Bids and the

information called for is given in totality. A set of complete Bid documents is required to be

submitted duly signed and stamped by authority competent to sign on behalf of bidder on each

page of bid as well as amendment thereof as a token of unconditional acceptance to the

conditions of various clauses of Bid documents through online mode on e-procurement module.

The bidder's bid and the documents attached there to shall be considered for forming part of

the contract documents.

3.2 The outside of the envelope for Tender Fee and EMD Submission in case of paid through DD

/ Bank Guarantee should also indicate clearly the name of the Bidder and his address. In

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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addition, the left-hand corner of the envelope or container should indicate the Bid number and

the bid opening date and time.

3.3 The Bidder has to send the Technical Bids and PRICE BID ON LINE only. No physical

submission is entertained in case of online payment of Tender fee and EMD.

3.4 The UGVCL reserves the right to reject any bid, which is not deposited according to the

instructions, stipulated above.

3.5 The e-Bid document includes submission of following documents in stages:

Stage-1: Preliminary Qualifying Details (Online / Physical):

(b) Earnest Money Deposit

(c) Copy of GSTN Certificate

(d) Permanent Account Number (PAN Card)

Stage-2: Techno-Commercial Details (Online Only):

Stage :-4: All Interested bidders shall have to submit Hard copy of this tender with signed and

stamped on each page to Division Office(Physical).

4 QUALIFYING CRITERIA

Qualification of bidder will be based on meeting the criteria as specified in qualifying criteria

Part-A and qualifying criteria Part-B as demonstrated by the Bidder’s responses in the

corresponding Bid Schedules. Subcontractors’ technical experience and financial resources shall

not be taken into account in determining the Bidder’s compliance with the qualifying criteria.

The bid can be submitted by an Indian individual firm only. Joint Venture firms are not allowed.

Notwithstanding anything stated herein above, the UGVCL reserves the right to assess the

capacity and capability of the bidder, should the circumstances warrant such assessment in an

overall interest of the UGVCL. The UGVCL reserves the right to waive minor deviations if they do

not materially affect the capability of the Bidder to perform the contract.

ELIGIBILITY FOR QUALIFICATION:

4.1 Part-A: Technical:

4.1.1 The bidder should possess Electrical Contractor license issued by the Office of Govt. of

Gujarat. The contractors outside of Gujarat State must have to take approval from Government

of Gujarat for Electrical Contractor license.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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4.1.2 Work experiences of the bidder shall be considered only if the works have been executed

under Public electrical utility of Central or State Govt. in India / Government Sector / Power

Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs.

4.1.3 For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing

the statement of quantity & amount in Rs.), work completion certificate (showing amount of

actual work completed) for the work completed before one year and said system / project is

performing satisfactorily as on submission of bid, from respective authority / client.

4.1.4 Bidder has to submit the copy of complete type test reports / certificates of offered make

of major supply items like HDPE Pipe, Indoor & Outdoor Termination Kits, Straight Joints (Any

make approved by GUVNL & Its Subsidiaries Company) as required in under-ground cable

laying work. The Certificates / reports should not be older than 7 (Seven) years.

4.1.5 Bidder has to provide the authorization letters from the manufacturer / authorized dealer

of offered make material. Guarantee also required from bidder as well as OEM / authorized

4.1.6 Experience as a sub-contractor shall not be considered for technical evaluation.

4.1.7 The above stated criteria are minimum and the UGVCL reserves the right to request for

any additional requirement and also reserves the right to reject the bid of any bidder, if in the

opinion of the UGVCL, the qualification criteria are not fulfilled.

4.1.8 Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff &

labour for execution of work.

4.1.9 Bidder must own cable fault locator van / kit to identify cable fault location & HDD

Machine for push through work. If not, as an alternative, bidder should have out-sourced

contract service facility with such agency. For the same bidder must have to submit MOU

(Memorandum of Understanding) with such agency on Rs. 300/- non judicial stamp paper duly

signed by respective authorized representative and notarized. The registration and purchase

details of equipment along with MOU shall be submitted with the bidding document.

Note: For tender estimated value below 5 Lakhs& ARC tender of estimated value more than

Rs. 5 Lakhs, criteria stated at clause no. 4.1.2& 4.1.3shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 11 of SECTION 2: GENERAL CONDITION OF

4.2 Part-B: Commercial:For the purpose of this bid, the bidder shall meet the following

minimum criteria in past 7 years ending last day of month previous to the one in which bids are

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4.2.1 Similar Nature of Work: The bidder should have successfully completed or substantially

completed similar nature of work i.e. Under Ground Cable Laying Work for 11kV and above

class in last 7 years ending last day of month previous to the one in which bids are invited

should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be

i. Experience in single completed work of projects execution in electrical sub-

transmission / distribution sector costing not less than the amount equal to 80% of the

estimated amount of the project.

ii. Experience in two completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 50% of the

estimated amount of the project individually.

iii. Experience in three completed work of projects execution each in electrical sub-

transmission / distribution sector costing not less than the amount equal to 40% of the

estimated amount of the project individually.

4.2.2 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the

previous financial year, of the bidder should be at least 30% of the estimated cost of the

tender. In this regard, separate notarized certificate from CA must be submitted.

4.2.3 Net-worth of the last Financial Year shall be positive.

Note: Turnover& Net-worth shall be certified by CA on his letter head and duly attested.

Turnover for preceding year shall be considered subject to submission of provisional / audited

certificate from CA by the bidder.

4.2.4 Separate EPF Code No. allotted by RPFC& last six months of current year EPF Challan paid

copy is required.

4.2.5 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership Firm

 Memorandum of Association & Article of Association in case of Company

4.2.6GSTN Certificate & Permanent Account Number (PAN Card).

4.2.7 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under W.C.

Act. The contractor shall renew the same till completion of the contract.

4.2.8 Available Bid Capacity:

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The bidder who fulfills the qualifying criteria mentioned above shall be qualified only if

he fulfills the requirement of bidding capacity i.e. sum of value of all contracts on hand

plus value of this bid should be less than twice the Average Annual Turnover of Last three

financial years.

The bidder’s capacity shall be computed as shown below.

A = Sum of value of all contracts on hand in Rs.

B = Estimated cost of this bid in Rs

C = Average Annual Turnover of Last three financial years in Rs.

If; A + B < 2 X C then qualified, else disqualified.

For the same, bidder shall have to submit the details of works on hand as per attached

Note: For tender estimated value below 5 Lakhs& ARC tender of estimated value more than

Rs. 5 Lakhs, criteria stated at clause no. 4.2.1, 4.2.3 & 4.2.8 shall not be applicable for New

Bidders. Quantity Allocation will be as per Clause No. 11 of SECTION 2: GENERAL CONDITION

5 SCOPE OF WORK

5.1 Bidder has to maintain the records of allotted cable drum with actual cable length. Cable

length must be measured before laying. Cable joints are to be done as per requirement

only and length of cable must be utilized accordingly.

5.2 Cable is to be laid in trench as per instructions of Engineer-in-Charge. While the shortest

practicable route should be preferred, the cable route shall generally follow fixed

developments such as roads, foot paths etc. with proper offsets so that future

maintenance, identification etc. are rendered easy. Cross country run merely to shorten

the route length shall not be adopted. Cable route shall be planned away from drains

and near the property, especially in the case of LV/MV cables, subject to any special local

requirements that may have to be necessarily complied with. As far as possible, the

alignment of the cable route shall be decided after taking into consideration the present

and likely future requirements of other services including cables enroute, possibility of

widening of roads/lanes etc. Corrosive soils, ground surrounding sewage effluent etc.

shall be avoided for the routes.

5.3 Laying of cable, testing and commissioning: Cable trench up to the depth of 1200 mm is

to be dug with width of 300/500 mm as mentioned in schedule (BOQ) / specification in

any type of soil. Spreading of sand at the bottom of the trench up to 100 mm before

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Lying of power cable in the Centre of the trench. Spreading of another layer of to 100mm

sand above laid cable. Utmost care should be taken while loading / unloading and

unwinding the cable drums. Covering the cable with RCC half round hume pipe 30mm

thick, 150mm inner dia., Back feeling the trench so as to make ground level as per

original. Erection of 11 KV XLPE cable on DP structure with fixing of polymer clamps,

aluminum tags and with permanent identification of each cable at top and bottom with

permanent identification.

5.4 Whenever cables are laid along well demarcated or established roads, the LV/MV cables

shall be laid farther from the kerb line than HV cables. Cables of different voltages, and

also power and control cables shall be kept in different trenches with adequate

separation. Where available space is restricted such that this requirement cannot be

met, LV/MV cables shall be laid above HV cables. Where cables cross one another, the

cable of higher voltage shall be laid at a lower level than the cable of lower voltage.

5.5 Horizontal drilling without damage to surface road should not below 2 mtr from ground

level and putting HDPE/G. I pipe or any other pipe during the execution of U.G network

(as per the direction of Engineer-in-charge). The pipes shall be in conformity to the

various relevant IS codes and laying of 11 KV XLPE cable of different sizes as per site

condition & instruction of Engineer in charge. The detail map and excel sheet (hard copy

& soft copy) indicating the respective depth and distance from adjacent land mark for

each segment for HDD is to be submitted as per instructions of Engineer in charge.

5.6 Power and communication cables shall as far as possible cross each other at right angles.

The horizontal and vertical clearances between them shall not be less than 60cm.

5.7 Spare Cable ring near transformer center / DP structure to be provided for future work

having 1 meter and to be buried 1 meter in ground.

5.8 At transformer center; for providing termination cable along with pole structure erected

with GI / HDPE Pipe. GI / HDPE Pipe confirms to the specifications as per IS and

amendment thereof, should be buried 300mm below ground level and 2700mm above

ground supported on DP structure with polymer cleats. If any case, GI / HDPE Pipe

cannot have buried in ground level the same should be concreted at bottom level.

5.9 Supply and fixing of indoor / outdoor termination kit & Straight Joint Kit (Any make

approved by GUVNL & Its Subsidiaries Company) suitable for XLPE as per size of cable

Shown in schedule (BOQ).

5.10 Separate Earthing is to be provided using 25 x 3 mm GI Strip covered by uPVC pipe

(Standard Make) with earth enhancement powder for Outdoor Cable Box.

5.11 Supply and fixing of HDPE/DWC/G. I pipe or any other pipe during the execution of U.G

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network (as per the direction of Engineer-in-charge). The pipes shall be in conformity to

the various relevant IS codes.

5.12 Cables under railway tracks shall be laid in spun reinforced concrete, or cast iron or steel

pipes at such depths as may be specified by the railway authorities, but not less than 1m,

measured from the bottom of the sleepers to the top of the pipe. Inside railway station

limits, pipes shall be laid up to the point of the railway station limits, pipes shall be laid

up to a minimum distance of 3m from the centre of the nearest track on either side.

5.13 Contractor shall liable to get the approval from Electrical Inspector. After receiving the

approval of Electrical Inspector, system shall be charged in the presence of Engineer-in-

5.14 Liaisoning for Preparation of site drawing and approval / NOC of Electrical inspector &

other local utilities like telecom networking, GAS, water, drainage, road authority, Maha

Nagar Palika, Nagarpalika etc. is in scope of contractor. The stipulated fees for getting

the NOC / way-leave / approvalshall be paid by UGVCL, after submission and verification

of adequate invoice / demand note from respective authority.

5.15 Liasoning with Western Railway Department and their respective competent authority.

The contractor shall acquire the necessary permission from the Railway Authority for

carting the cable and before handing over the cable for actual loading condition.

5.16 While working within railway boundary any damage to the railway infrastructure, asset

and / or system shall be liable to the contractor. The contractor shall have to make the

payment of the damage as assessed by the railway authority.

5.17 The trench excavation and filling-in shall be so executed that all walls, roads, sewers,

drains, pipes, cables, structures, places and things shall be reasonably secured against

risk of injury and shall be carried out to the satisfaction of the authorities concerned.

However, if any, damages to existing services made, contractor shall arrange and pay for

any necessary repair, to make good the damages.

5.18 A pre-warning PVC yellow tap 8-inch-wide and 300 microns thick (LDPE) shall also be laid.

The warning tap shall be printed in RED Letter (In English as well as Gujarati) as

“CAUTION: 11000 VOLTS UGVCL CABLE” and to be placed at about 300 mm to 450 mm

depth from ground level along the route of cable to protect cable from mechanical

5.19 Route Markers are to be installed at every 50 / 100 meters’ length as per requirement,

specification and drawing. It should be put at bends, curves, road crossing etc. of cable

route. The marker should incorporate the following relevant information:

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DISCOM Name: UGVCL

Voltage Class: 11kV Cable

5.20 Empty drums are to be credited at UGVCL’s respective stores at bidders cost and risk

after successful completion and execution of work. Otherwise recovery will be imposed

5.21 Work may be required to be executed in any 66/132/220KV Sub-Stations also.

5.22 Necessary shutdown for connection/jumper of UG cable with existing network will be

provided as per availability or convenience of the UGVCL which shall be acceptable to

the contractor & contractor shall try to complete the work inminimum time.

5.23 Construction of Transformer Structure / Double Pole Structure with provision of bus bar

/ connections / jumper must be as per standard with all required accessories like LA, Box

5.24 The Work for the erection of Poles, Guys, Earthing, Transformer and Concreting,

Stringing and Guarding must be done as per standard.

5.25 Dismantling of existing overhead HT line is in scope of contractor. The material which is

dismantled from site during the execution of work must be credited to respective

Divisional stores immediately after completion of work with complete inventory and

measurement details and length to weigh conversion calculations.

5.26 It is mandatory for the bidder to test the Main and Spare cable for continuous 72 Hrs at

load condition.

5.27 A caution board indicating “CAUTION – CABLE JOINTING WORK IN PROGRESS” shall be

displayed to warn the public and traffic where necessary.

5.28 All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

5.29 Any kind of the restoration work to be done by the Contractor during execution of the

5.30 In case of any Disputes, Superintending Engineer of Concerned area is the final Authority

to take any Decision.

5.31 Bids not covering the above entire scope of works shall be treated as incomplete and

shall be rejected.

5.32 Bids containing deviations form will be considered as non-responsive.

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5.33 Any other item not specifically mentioned in the specifications but which are required for

Erection, Laying, Testing, Commissioning and satisfactory operation of the Distribution

lines are deemed to be included in the scope of the specification unless specifically

6 STANDARD & REGULATION

The survey, engineering, design, manufacture, erection, cable laying and testing of the

equipment’s and material to be supplied shall comply with latest revisions of relevant Indian

Standards or equivalent IEC standards. In addition, the Indian Electricity Rules, Electricity Act

2003, CEA Regulations, Statutory requirements of Central Govt., GERC and State Government of

Gujarat (applicable codes), shall also be complied with. Any complications arising out of it will be

set right by the bidder without any implication to UGVCL. The bidder shall submit his offer as per

information given in submission of Bid.

The bidder shall quote in the appropriate schedule of bid form on item rate / % above or

belowbasis. However, the financial evaluation will be done as per commercial clause 4.2. Prices

quoted should be FIRM and Total Unit End Cost with GST and Cess as applicable stating the Unit

Ex- works price, freight, packing & forwarding charges, Insurance Charges, GST and Cess as

applicable Separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid declaration & self-certified Certificate from Department. In the event

of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. Price) mentioned in the price bid shall be final and any additional GST will

have to be borne by the Bidder himself. In no case additional amount towards GST or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the

option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of the Bids.

The offered prices to be indicated in online mode of Bid in the format given (i.e. Schedule).The

price bid submitted in physical mode shall not be considered.

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The Bidder should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Price Evaluation: - No Price preference shall be given on any account. All tenders shall

be evaluated on the basis of firm price End cost including GST and cess. If the tender is

invited with Total Owning Cost (TOC) Clause, The Evaluation shall be done accordingly.

for the same ,the bidders have to give detailed breakup of the end cost.

Every bidder shall inform their GSTIN No.

8 AMENDMENT TO BID

At any time prior to the deadline for submission of bids, UGVCL may, for any reason, whether at

its own initiative or in response to a clarification requested by a respective bidder, modify the

bidding documents by amendments.

The amendment will be notified on Websites only. UGVCL will bear no responsibility or liability

arising out of noncompliance of the same in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

The Tender Fee is payable as per following table, between the dates mentioned in Table No.

by either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document

or by RTGS / NEFT / Online.

Sr. Tender Total Tender Fee

Estimated cost of Tender of GST

No. Fees in Rs. in Rs.

1 Up to Rs. 1 Lacs As per DoP 18% As per DoP

2 Above Rs. 1 Lacs and Up to Rs. 5 Lacs Rs. 500/- 18% Rs. 590/-

3 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 750/- 18% Rs. 885/-

4 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/- 18% Rs. 1180/-

5 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/- 18% Rs. 5900/-

Above Rs. 100 Lacs and Up to Rs. 500 18%

7 Above Rs. 500 Lacs Rs. 10000/- 18% Rs. 11800/-

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The tender fee once paid for tender document will not be refunded under any circumstances

or not transferred to other bidder. In case of online payment, no physical document

submission is required.

10 EARNEST MONEY DEPOSIT

The EMD payable as per following table. If the EMD amount is more than Rs. 3.0 Lakhs, it should

be paid either by RTGS / NEFT / Online or Demand Draft or Banker’s Cheque(in favor of the

(UGVCL Name) Gujarat Vij Company Limitedpayable at Vijapur of any scheduled/Nationalized

banks) or through Bank guarantee from any scheduled nationalized bank decided by

Government of Gujarat time to time. Otherwise it should be paid either in Cash (up to Rs.

10,000/- only) at the office address specified in the tender document or by RTGS / NEFT /

Sr.No. Estimated cost of the item in tender EMDAmountin Rs.

1 Up to Rs. 5 Lacs 1% of theEstimated value of item.

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs. 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs. 1.20 Lakhs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 2.50 Lakhs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 3.00 Lakhs

9 Above Rs. 10 Crs and up to Rs. 20 Crs. 3.75 Lakhs

10 Above Rs. 20 Crs and up to Rs. 35 Crs. 7.00 Lakhs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 11.00 Lakhs

12 Above Rs. 50 Crs and up to Rs. 100 Crs. 12.00 Lakhs

13 Above Rs. 100 Crs and up to Rs. 200 Crs. 15.00 Lakhs

14 Above Rs. 200 Crs and up to Rs. 500 Crs. 35.00 Lakhs

15 Above Rs. 500 Crs. 50.00 Lakhs

Exemption in EMD will not allow.

In case of online payment, no physical document submission is required.

EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder provides the contract Security Deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15 days after the date of LOA of

the contract or fails to sign the contract agreement, then the EMD amount will be forfeited by

UGVCL without any notice or proof of damages etc.

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The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

No interest will be payable by the UGVCL on the above Deposit.

Validity of EMD (six) 6 months from the date of submission of bid for this Bid.

11 INFORMATION REQUIRED WITH THE PROPOSAL

The Bidders, along with his proposal, shall submit all the filled annexure given in Section of

Annexure & Appendix (Annexure of Qualification Information & Bank Guarantee).

The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the

parts are manufactured, principles of operation, the extent of pre-assembly involved, major

construction equipment proposed to be deployed, method of erection and the proposed

organizational structure.

The above information shall be provided by the Bidder in the form of separate sheets, drawings,

enclosed etc. - Any bid not containing sufficient descriptive material to describe accurately the

equipment proposed may be treated as incomplete and hence rejected. Such descriptive

materials and drawings submitted by the Bidder will be retained by the Owner. Any major

departure from these drawings and descriptive material submitted will not be permitted during

the execution of the Contract without specific written permission of the Owner.

Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of

the equipment or any other matter will not be considered.

Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials

supplied under the Contract.

In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

The materials should be offered strictly confirming to ISS/BIS/Bid specifications given in the Bid.

If the Bidder’s desires to quote with any technical deviation they should specifically quote the

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deviation and the ISS/BIS numbers in the body of the Bid itself under the Annexure VII of e-Bid

only. If technical deviations furnished by the Bidder are not agreeable to UGVCL, the offers may

be ignored. However, it will be solely at UGVCL discretion to consider the technical deviation OR

not for considering the Bidder. No correspondences of the Bidder after opening of the bid will

be entertained in this matter.

12 DELAYED AND LATE BIDS

No Bid shall be accepted/opened in any case which are received after due date and time of the

receipt of Bid irrespective of delay due to postal services of any other reasons and company

shall not assume any responsibility for late receipt of Bid. Any correspondence in the matter will

not be entertained.

13 REJECTION OF BID

The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in any

way, affect the work, or cost thereof. Failure to furnish the required information or submission

of Bid not as per the specification will be at the Bidders risk may result in rejection.

The offer is liable summarily rejected if it contains:

 Deviation / Addition / Alternations / Omissions in bidding schedules.

 Deviation and contradictions to the terms and conditions specified in this Bid.

14UGVCL’S RIGHT

The UGVCL reserves the right to terminate this contract or part thereof at any time during its

tendency without giving notice of Termination or the reasons thereof.

The Bidders shall specifically note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

UGVCL reserves the right to split the contract into two or more bidders. In such cases, the term

for completion period will be negotiated and reduced proportionate to the order

quantity/value.

In case of any doubt or interpretation of the terms and condition, the decision of the

SUPERINTENDING ENGINEER, CIRCLE OFFICE, UGVCL will be final and binding upon the Bidders

and no dispute in this regard will be entertained.

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UGVCL reserves the right to accept any bid or reject any or all Bids or cancel /withdraw RE

INVITATION to bid without assigning any reason. Such decision of the UGVCL shall not be subject

to question by any Bidders and the UGVCL shall bear no liability whatsoever for such decision.

15 LANGUAGE OF THE BID

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid. In the

event of any discrepancy in meaning, the English language copy of all documents shall govern.

16 SIGNATURE OF BIDDER

The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be typed or printed below the signature.

Bids by corporation/ company must be signed with the legal name of the corporation/ company

by the President, Managing Director or by the Secretary or other person or persons authorized

to bid on behalf of such corporation/ company in the matter.

A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

The Bidder's name stated on the Bid shall be exact legal name of the firm.

Erasures or other changes in the bid documents shall be over the initials of the person signing

17 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS & SPECIFICATIONS

Bidder is required to carefully examine all the Bid Documents, Technical Specifications and Bid

Drawing, Commercial Terms & Condition or any other terms & conditions and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in writing for an

interpretation/clarification by the UGVCL. The UGVCL will issue interpretation and clarifications

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Verbal clarifications and information given by the UGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the UGVCL.

18 PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19 EFFECTS AND VALIDITY OF BID

The bid should be kept valid for a period of 180 DAYS from the date set for opening of the

Bid submitted by the bidder shall remain valid for acceptance for a period of 180 days from the

date of opening of the technical bid. The Bidders shall not be entitled during the validity of bid,

to revoke or cancel bid or vary any term thereof. In case of bidder revoking or canceling his bid

or varying any term in regard thereof, the bidder's earnest money deposit shall be forfeited by

20 EVALUATIONS AND COMPARISION OF BIDS

Generally, the bids received and accepted will be evaluated by the UGVCL Team.

The Owner will examine the Bid to determine, whether they are complete, whether they meet

all the conditions of the Contract, whether required Tender fee, Bid EMD and other required

documents have been furnished, and whether the Bids are generally in order. Any Bid not

fulfilling these requirements shall be rejected.

The technical eligibility will be decided upon evaluation as per clause 4.1. The Owner will

bidders whose commercial and technical Bids are found responsive as per the conditions of the

No additional payments shall be made for completion of any contractual obligation beyond the

quoted prices. If the Bidder does not accept the correction of errors if any, its Bid shall be

rejected and its Bid security may be forfeited.

Documents submitted by the contractor shall be crosschecked /verified by the UGVCL team at

any stage of the contract period.

Bidder does not anticipate change in the ownership during the proposed period of work.

21 ARITHMETICAL ERRORS

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Arithmetical errors will be rectified on the following basis: If there is a discrepancy between

words and figures, the amount in words will prevail. If there is discrepancy between the unit

price and the total price which is obtained by multiplying the unit price and quantity, or

between sub-total and the total price, the unit or sub-total price shall prevail, and the total price

shall be corrected. In case of discrepancy between sub-total price obtained by adding various

prices in the schedule and the sub-total price indicated for that particular schedule, the sub-

total obtained by addition of various arithmetically corrected prices would be considered for

However, the UGVCL shall be entitled to award the contract at the lowest of the prices arrived

at from various schedules, identified for that purposes, in the bid proposal sheets. If the bidder

does not accept the correction of the errors as above, his bid will be rejected.

22 AWARD OF CONTRACT

Notification of award of contract will be made in writing to the successful bidder by the UGVCL.

The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

UGVCL shall be the sole judge in this regard and subject to the provisions of these instructions to

bidders and other terms and conditions detailed out in these documents and specifications. A

responsive bid is one which accepts all terms and conditions of these specifications and

documents without any modifications.

The Owner shall not be bound to accept the lowest or any Bid and reserves to itself the right of

accepting the whole or a portion of any of the Bid as it may deem fit, without assigning any

reason thereof. The Owner reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or bidders or any obligation to inform the affected

Bidder or bidders of the grounds for the Owner's action.

Any approach/canvassing etc. official or otherwise by the bidder or his/their

representative/agent to influence the consideration of their Bid shall render the Bid liable to

summary rejection. In the case of there being a number of bidders quoting same rates thereby

forming a cartel to jack up the prices, the SBD’s of such bidders shall be summarily rejected.

The Owner reserves the right to vary the quantity of any of the spares and/or delete any items

of spares altogether at the time of Award of Contract.

23 Notification of Award

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Prior to the expiration of the period of bid validity, the Owner will notify the successful Bidder in

writing, that its bid has been accepted. The notification of award will constitute the formation of

The Owner shall promptly respond in writing to any unsuccessful Bidder who, after notification

of award in accordance with above, requests in writing the grounds on which its bid was not

24 Signing the Contract Agreement

At the same time as the Owner notifies the successful Bidder that its bid has been accepted, the

Bidder will prepare the Contract Agreement provided in the Bidding Documents, incorporating

all agreements between the parties. The Contract Agreement shall be prepared within Fifteen

(15) days of the Notification of Award and the successful Bidder and the Owner shall sign and

date the Contract Agreement immediately thereafter.

25PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD

The successful bidder should be paid Performance Guarantee towards execution period within

15 days after issuance of LOA for an amount equal to 5% (FivePercent) of the total Contract

Value towards faithful performance of the Contract in accordance with the terms and conditions

specified therein.

The Performance Guarantee is payable as for the option of UGVCL by:

(a) If Performance Guarantee amount is less than Rs. 1 Lakh, it shall be paid either by Demand

Draft or Banker’s Cheque (on any Nationalized /schedule Bank Payable at Mehsana) or Cash

(up to Rs. 10,000/- Only).

(b) Otherwise it shall be paid either by Demand Draft or Banker Cheque (on any Nationalized

/schedule Bank Payable at Mehsana) or Bank Guarantees of specified Banks as notified by

Finance Department of Government of Gujarat time to time in this regard.

In the case of Bank Guarantee, you should undertake to renew the guarantee one-month before

the expiry of the validity date failing which UGVCL will encash the Bank Guarantee. The

Performance Guarantee will be returned to the Contractor without any interest after

completion of guarantee period.

NOTE:The supplier may submit single or separate Bank Guarantee, to cover execution period

and Guarantee period, equivalent to higher of Two Bank Guarantees i.e Security Deposit and

Performance Guarantee as mentioned in Clause No: -25 and 26 of tender’s terms and

condition mentioned in Instructions to Bidders.

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It should be valid till the completion of Guarantee / Warrantee period including additional one

month; i.e. total duration of Bank Guarantee will be from twelve months of Date of Work Order

plus twelve months of Warrantee period plus additional 1 months.

However, in case of the delay in execution, the contractor shall have to extend such Bank

Guarantee Accordingly.

The Contractor shall guarantee in accordance with the Contract documents and free from

defects in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE

Pipes etc. and workmanship for a period of twelve (12) calendar months from date of

completion of sub work order by contractor. For the same, sticker must be provided

incorporating Date of Installation and due date of guarantee on materials used by Successful

27INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL againstany possible claim of

compensation for damage to Contractor’s equipmentor staff or any of third parties during the

execution of work as per attachedformat.

27 JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of Vijapur shall

have exclusive jurisdiction in all matters arising under this contract.

28 COMPLETION PERIOD

The execution of this contract shall be completed within 12/18/24/36 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

The concern field office of Vijapur Division / Mehsana Circle will issue sub work order as a part

of Contract as per requirement. The work completion period of each sub work order will be

decided by concern Engineer-in-Charge from the date of issue of sub work order.

The work completion period of all sub work orders cannot exceed the total period of original

The completion date will be deemed to be the date on which all works of the sub work orders

are demonstrated to be completed in all respects as per the terms and conditions of this

contract to the satisfaction of the UGVCL / Engineer.

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Successful bidder has to submit technical specification & drawing for HDPE Pipes, Indoor &

Outdoor termination kits, Joint Kits etc. for necessary approval during commencement period

for the material he wishes to utilize actually.

29 CONFLICT OF INTEREST AMONG BIDDERS / AGENTS

A bidder shall not have conflict of interest with other bidders. Such conflict of interest can lead

to anti-competitive practices to the detriment of Procuring Entity’s interests. The bidder found

to have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict

of interest with one or more parties in this bidding process, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf

in a particular tender enquiry. One manufacturer can also authorize only one agent/

dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units,

or more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/ common business/ management units in

same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not

have conflict of interest with other bidders, as above.

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If, the Company during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public procurement

work, reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any

manner deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/

other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ PublicLimited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

Stores Address where materials

issued by UGVCL will be stored

Store Documents to be submitted

(Rental/ UGVCL)

10 Office Telephone/Fax no.

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11 Office e-mail address

12 Permanent Account Number(PAN),

15 Electrical Contractor/Labour License No.

Insurance Policy No. and for nos. of Nos. of Labours Insured in this

Labours in the name of bidder policy

17 Adhaar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender shall be liable to rejected and our company debarred from executing any business with

SECTION 2: GENERAL CONDITION OF CONTRACT

The "OWNER" shall mean the “UTTAR GUJARAT VIJ COMPANY LIMITED”, having its Division

office at Vijapur , Gujarat, India.

The "Contractor" / Successful Bidders shall mean the Bidders; whose Bid has been accepted by

the UGVCL for award of the contract and shall include his authorized representatives.

The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

The "Specification" shall mean the Bid forming a part of the contract along with Performa,

schedules and drawings.

The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his Bid

has been accepted.

The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and any

other conditions specifically agreed between the parties forming a part of the contract.

The "EMD" shall mean Earnest Money Deposit.

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the UGVCL and calculated from the quantities indicated in the Bid.

The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

The "Similar Work" shall mean activities to carry HT / LT underground cable laying network with

terminations for Distribution System.

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“Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the UGVCL.

“Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor

that his bid has been accepted.

“Date of Commencement” is the date when LOA placed by the Owner.

“Date of Contract” Shall mean the date on which Letter of award has been issued.

“Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

“A Week” shall mean the continuous period of seven days.

'Commissioning' shall mean integrated activity covered under 'Pre-commissioning Operation',

'Initial Operation', 'Trial Operation' and carrying out 'Performance Tests'.

HT means High Tension

U/G means Under Ground.

“New Bidder” shall mean the bidders who are participating without qualification criteria

mentioned under Section 1 Instructions to bidders Clause No. 4 Qualifying Criteria and

remaining bidders in line with the same clause will be considered as an “experienced / regular

The price bid submitted by the contractor shall include all duties, taxes, insurance, freight etc.,

and any other taxes that may be levied in accordance with the laws and regulations.

2.1 The successful bidder shall be deemed to have carefully examined all the papers,

drawings, etc. attached & if has any doubt as to the meaning of any portion of any

condition / specification, etc. he shall before signing the contract submit the

particulars thereof to UGVCL in order that such doubts areremoved.

2.2 The successful bidder shall not, without the consent in writing of UGVCL, transfer,

assign or sublet the work under this contract or any substantial part thereof to any

2.3 Notices, Statements and other communications sent by UGVCL through registered

post or telegram or telex or any other way of communication to the successful

bidder at his specified address shall be deemed to have been delivered to the

successful Bidder. The work shall be carried out by the successful bidder with prior

approval of UGVCL. Work carried out without UGVCL’s approval shall not be

accepted and the UGVCL shall have right to reject it and to recover the cost from the

successful bidder. He will be liable against all losses, expenses or claims arising in

connection with the death of or injury to any person employed by the successful

bidder or his subcontractors for the purposes of theWorks.

2.4 The successful bidder shall be responsible for any damage to the equipment during

transit due to improper or inadequate packing, handling, loading and unloading. The

cases containing easily damageable material shall be very carefully handled.

Adequate protection must be provided for outdoor storage at site in tropical humid

climate, wherever necessary. The successful bidder without any extra cost shall

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supply any material found short inside intact storearea.

2.5 If the successful bidder neglects to execute the work with due diligence and

expedition or refuses or neglect to comply with any reasonable orders within two

days’ notice given in writing to the successful bidder and if he fails to comply with

the notice, then in such a case UGVCL shall be at liberty to get the work or any part

of it, executed through any other agency/Bidder in the manner and on the terms it

thinks proper. If the cost of executing the work as aforesaid shall exceed the balance

due to the Bidder, and the Bidder fails to make good the deficiency, UGVCL may

recover it from the Bidder in any lawful manner.

2.6 UGVCL shall have at all reasonable time access to the works being carried out by the

Bidder under this contract and stores where material issued by UGVCL is stored. All

the works shall be carried out by the Bidder to the satisfaction ofUGVCL.

2.7 The quantities mentioned in the accompanying schedule B are only approximate

same may decrease or increase. The UGVCL reserves the right for revising or

omitting any of the quantities. The actual work executed by the successful bidder

will be calculated at the rate given in the contract schedule of the rates binding to

the successfulbidder.

2.8 No higher rate or revised rate will be application for the work, if work is held-

up/closed due to whatever soreasons.

2.9 Price shall not be changed subject to any upward/downward revision on any

account whatsoever through the period ofcontract.

2.10 All other general terms and conditions as prevailing in the UGVCL shall be applicable

to this workcontract.

2.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In

Charge and for execution of theworks.

2.12 Either successful bidder or successful bidder’s authorized person should

contactourEngineerInChargeaswellasDivisionOffice, Vijapur daily for the availability of

materials required for this work, failing to which this work order shall be terminated

without giving anynotice.

2.13 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of

Engineer inCharge.

2.14 In case of any dispute doubt, the decision of Superintending, MehsanaCircle shall be

unchallengeable and final, which will be binding to thecontractor.

2.15 The successful bidder will be solely responsible for any accident/damage either to

equipment or any human being during the time of execution of work.

2.16 The successful bidder will have to make his own arrangement for required all kinds

of tools, tackles, required for the execution ofwork.

2.17 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division

office, and his sole discretion and his decision shall be binding to the successful

bidder and shall be considered as final and unchallengeable.

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2.18 The successful bidder will have to complete entire work, as mentioned in Schedule-B

of contract awarded to him, as per directive and instruction of Engineer In Charge. If

he fails to do so entire work will be carried out at the risk and cost ofContractor.

2.19 The contractor must engage sufficient knowledgeable person round the clock,

exclusively for execution ofwork.

2.20 Specification in any items mentioned in tender are subject to change without any

prior notice and binding to thecontractor.

2.21 The UGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from thebill.

2.22 If the work is required to be carried out during fix outage then the successful bidder

has to deploy adequate man power, material, tools etc. well in advance and has to

complete the entire work during this specific outage period only, failing to which

Company shall be at liable to deduct the amount of revenue loss due to

2.23 The tender includes all minor accessories and items of work which may not have

been specifically mentioned in the specification / Schedule etc. but are essential for

completion of work. The contractor will not be eligible for any extra paymentin

respect of such minor accessories and item ofwork.

2.24 The successful bidder shall not refuse to execute the work order at any time and it

will be his sole responsibility to execute and complete this work as per the

instruction of Engineer inCharge.

2.25 The successful bidder has to carry out all the works in accordance with revised and

latest provision under I.E. Rule Act made there under and as per instruction of

Engineer inCharge.

2.26 All the materials issued by UGVCL shall be transported to the work site on same day

and to be preserved in safe custody failing to which UGVCL shall initiate Police

action. Similarly, as per instruction of Engineer in Charge, you have to credit the

material at UGVCL store without any loss of time failing to which UGVCL shall initiate

2.27 Any delay causing extension of outages shall be successful bidder’s

responsibilityandappropriateamount(intermofRupees)asdecidedbyExecutive

Engineer,Vijapur Division shall be recovered from successful bidder’s bill as a

penalty with applicable GST.

2.28 No tools, tackles, manpower, crane facilities etc. will be provided by the UGVCL.

2.29 The contractor has to follow all labour laws, safety rules and regulations. The UGVCL

does not take any responsibility in case of accident or injury to the workers. The

safety, security of men, materials and equipment shall be sole responsibility of

2.30 The compliances of all Central / State Govt. Rules, safety and insurance rules etc.

and that of local body is a must condition for the successful bidder.

2.31 The contractor shall be responsible for breakages, losses and a theft of material

during transit or erection after the materials issued from the stores till the

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completion of work and is taken over by theUGVCL.

2.32 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by

contractor directly. If he thinks fit, he may take necessary insurance covering at

2.33 The competent authority can delete any item in schedule of the tender if he feels

that the rate quoted by the contractor for the item is abnormally high when

compared to the estimatedrates.

2.34 The erection work should be carried out according to the specification as per

instructions and programmed laid out by the Engineer in charge. Contractor has to

ensure safe shifting and erection of all accessories / equipment as per

2.35 The Bidder shall not display the photograph of the work and shall not take

advantage through publicity of the work without written permission of UGVCL.

2.36 Under the Contract, the Contractor shall be responsible for loss or damage to the

line and Electrical Equipment until the successful completion as defined elsewhere in

the Biddocument.

2.37 All demurrage, wharf age and other expenses incurred due todelayed clearance of

the material or any other reason shall be to the account of the Contractor.

2.38 The law applicable to the contract shall be the laws in force in India. The courts of

Vijapur shall have exclusive jurisdiction in all matters arising under thecontract.

2.39 The contractor shall submit the CAR (Contractor All Risks) policy for the awarded

value of work and valid for the entire duration of the work including extending

period of work, if any. The contractor shall provide to the Owner, copy of insurance

policies and documents taken out by him, in pursuance of the contract, immediately

after such insurance coverage. If the contractor fails to effect and keep in force

insurance, as per the term of contract, the Owner may effect and keep in force such

insurance and pay such premium or premiums as may be necessary for that purpose

and from time to time deduct the amount so paid by the Owner as aforesaid, from

any money due or which may be come due to the contractor, or recover the same as

debit due from the contractor.

2.40 The contractor shall be responsible for preparing all claims and make good for all

damages or Loss by way of repairs and or replacement of portion of any works

damaged or lost. The transfer of title shall not in any way relieve the contractor of

his responsibility during the period of contract including the defect liability period.

2.41 The contractor shall abide by the local laws and regulations governing labour and

applicable from time to time. During continuance of the contract the contractor shall

abide at all times by all existing labour enactments and rules made their under,

regulations notification and byelaws of State and Central Govt. of Local authority

and any other labour law (including rules, regulations bylaws that may be passed or

notifications that may be issued under any labour in future either by the state or the

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central govt. or the local authority)

2.42 Nothing shall be paid for any loss or damage done due to rains, floods, or any other

act of God during the execution period, trial run & defect liability period. The

payment shall be made only for material/works acceptable to the Department.

2.43 Material purchased in excess shall not be measured and paid for and if not removed

from the site within one month after completion of work, the material shall become

the property of UGVCL and no claim on this account shall be entertained.

2.44 The contractor shall provide suitable measuring equipment /arrangement at site for

checking of variousmaterial supplied by him.

2.45 In case of duplicity/variations/contradiction of terms and condition in the printed

Bid documents and special terms and conditions, the terms and conditions

mentioned in the special terms and conditions shall prevail.

2.46 The Owner reserves the right of modification of layout plans, if found necessary,

before actual execution of work even after designing the same, nothing extra shall

be payable to the firm for these changes in the layout plan.

2.47 Contractual agency shall bear the cost of repairing the damages of other utility

services like water, telecom, road or sewerage during excavation of electrical cable

trench. Suitable measures to be adopted during road crossing and cutting of

metaled portion of the road including taking prior permission from the concerned

department. UGVCL will not involve in the coordination with the other utility

services although for the sake of the progress of the project they may take

3. ENGINEER-IN-CHARGE'S REPRESENTATIVE

(i) The Owner will appoint any of his officers or any agency as the case may be as engineer-in-

charge to deal with all the matters related to the execution and operation of contract.

(ii) However, the Owner/Owner's representatives reserves the right in checking/tests checking

of the operation of the contract in respect of quality, testing, and measurement of works either

directly or through a separate agency or both.

(iii) The Engineer-in-charges representative may appoint any number of persons to assist the

Engineer-in- Charges Representative in carrying out of his duties. He shall notify to the

contractor the names, duties and the scope of authority of such persons. Such assistants shall

have no authority to issue any instructions to the contractor save in so far as such instructions

may be necessary to enable them to carry out their duties and to `secure their acceptance of

materials plants or workmanship as being in accordance with the contractor, and any

instructions given by any of them for those purpose shall be deemed to have been given by the

Engineer-in-charge's Representative.

4 GENERAL OBLIGATIONS

4.1 Contractor's general responsibilities

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The contractor shall with due care and diligence (to the extent provided in the contract) execute

and complete the work and remedy any defects therein in accordance with the provisions of the

contract. The contractor' shall provide all supervisory, labour, materials, plant, construction

equipment and all other things, whether of temporary or permanent nature, required in and for

such design, execution, completion and remedying of any defects, so far as the necessity for

providing the same is specified in or is reasonably to be inferred from the contract. The

contractor shall provide the same in specified form which is reasonably to be inferred from the

contract. The contractor shall promptly notify the Owner and the Engineer-in-charge of any

effort, omission, fault or any other defect in the design or specifications for the work which he

discovers when reviewing the contract documents or in the process of execution of the works.

The contractor shall take the full responsibility for the adequacy, stability and safety of all site

operations and methods of construction, provided that the contract shall not be responsible

(except as stated hereunder or as may be otherwise agreed) for the specification of works, not

prepared by the contractor. Whereas this contract expressly provides that all of the components

of this work shall be designed by the contractor, he shall be fully responsible for all the works,

notwithstanding any approval by the Engineer-in-charge.

4.2 Inspection of site

The contractor shall deem to have inspected the site and examined its surroundings and

collected information available in connection therewith and to have satisfied himself (so far as is

practicable, having regard to considerations of cost and time, at his own responsibility and

expense) before submitting his bid, as to:

(a) the form and nature thereof, including the sub surface conditions

(b) the hydrological and climatic conditions

(c) the extent and nature of work, labour and materials necessary for speedy execution of the

works, their availability and other related matters and remedying of any defects therein, and

(d) The means of access to the site and accommodation he may require. And in general, shall be

deemed to have obtained all necessary information as above mentioned, as to risks,

contingencies and all other circumstances which may influence or affect his bid.

4.3 Sufficiency of Bid

The contractor shall be deemed to have satisfied himself as to the correctness and sufficiency of

the Bid and of the rates and prices stated in the bill of quantities all of which shall except in so

far as it is otherwise provided in the contract, cover all his obligations under the contract

(including those in respect of the supply of good, materials, plant or services) and all matters

and things necessary for the proper execution and completion of the works and remedying of

any defects therein. The rate quoted against each item or work shall be for the complete

finished item of work and shall be inclusive of all taxes duties and all cost and expenses which

may be required in and for execution and full protection of the work as described together with

all general risks/liabilities and obligations set forth or implied in the documents on which the Bid

is based. The rates quoted against each item in the bill of quantities shall be deemed to cater for

all minor constructional details which are not specifically mentioned, but are fairly and obviously

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intended and are essential for the full and final completion of works and the contractor is not

entitled to make any extra claim on this account.

4.4 Work to be in accordance with contract

Unless it is legally or physically impossible, the contractor shall execute and complete the works

and remedy any defects therein in strict accordance with the contract to the satisfaction of the

Engineer- in-charge. The contractor shall comply with and adhere strictly to the Engineer-in-

charge's instruction on any matter, whether mentioned in the contract or not, touching or

concerning the work. The contractor shall take instructions only from the Engineer-in-Charge or

from the Engineer-in-charges representative.

4.5 Engineer-in-charge at Liberty to Object

The Engineer-in-charge shall be at liberty to object to and require the contractor to remove

forthwith from the works any persons provided by the contractor who, in the opinion of the

Owner/ Engineer-in- charge, misconducts himself or is incompetent or negligent in the proper

performance of his duties, or whose presence on site is otherwise considered by the Engineer-

in-charge to be undesirable, and such persons shall not be again allowed upon the works

without the consent of the Engineer-in-charge. Any person so removed from the works shall be

replaced as soon as possible.

4.6 Setting out

The contractor shall be responsible for:

(a) The accurate setting out of the works in relation to original points, lines and levels, of

reference given by the Engineer-in-charge in writing based on approved survey data.

(b) The correctness of the position, levels, dimensions and alignments of all part of the works.

(c) The provision of all necessary instruments, appliances and labour in connection with the

forgoing responsibilities, if, at any time during the execution of the works any error appears in

the position, levels, dimensions or alignment of any part of the works the contractor on being

required to do so by the Engineer-in-Charge, shall at his own cost rectify such error to the

satisfaction of Engineer-in- Charge, unless such error is based on incorrect data supplied in

writing by the Engineer-in-Charge.

(d) The checking of any setting - out or of any Line or level by the Engineer-in-Charge shall not in

any way relieve the contractor of his responsibility for the accuracy thereof and the contractor

shall carefully protect and preserve all bench marks sight - rails, pegs and other things used in

setting out of the works.

4.7 Safety, Security and Protection of the Environment

The contractor shall throughout the execution and completion of the works and the remedying

of any defects therein;

(a) Have full regard for the safety of all persons entitled to be upon the site and keep the site (so

far as the same is under his control) and the works (the same are not completed or occupied by

the Owner) in an orderly state appropriate to the avoidance of danger to such persons.

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(b) Provide and maintain at his own cost all lights, guards, fencing, warning signs and watching,

when and where necessary or required by the Engineer-in-Charge or by any duly constituted

authority, for the protection of the works or for the safety and convenience of the public or

(c) Take all reasonable steps to protect the environment on and off the site and to avoid damage

or nuisance to persons or to property of the public or others resulting from pollution, noise or

other causes arising as a consequence of his methods or operation. In case of the failure on the

part of the contractor on above accounts, the consequences of the same shall be borne by the

contractor. Alternatively, the Engineer-in-Charge may take reasonable steps to comply with the

above at the risk and cost of the contractor.

4.8 Care of works

The contractor shall take full responsibility for the care of the works and materials and plant for

incorporation therein from the commencement date until the date of issue of the taking over

certificate for the whole of the works, when the responsibility for the said care shall subject to

pass to the Owner provided that;

(a) If the Engineer-in-Charge issues a taking over certificate for any section or part of the works,

the contractor shall cease to be liable for the care of that section or part from the date of issuing

of the taking over certificate, when the responsibility for the care of that section shall pass to

(b) The contractor shall take full responsibility for the care of any outstanding works and

materials and plant for incorporation therein he undertakes to or is otherwise required to finish

during the defects liabilities period along with the defects if any until such outstanding works

have been completed.

4.9 Responsibility to Rectify or Damage

If any loss or damage happens to the works or any part thereof, or materials or plant for

incorporation therein, during the period for which the contractor is responsible for the care

thereof, from any cause whatsoever, other than the risks defined in sub clause 5.11 of

Instructions to Bidder, the contractor shall at his own cost, rectify such toss or damage so that

the works confirm in every respect with the provision of the contract to the satisfaction of the

Engineer-in-Charge.

4.10 Owner’s Risks

(a) The Owner's risks are;

1) War, hostilities (whether war be declared or not) invasion act of foreign enemies.

2) Rebellion, revolution, insurrection or military or usurped power or civil war.

3) Pressure waves caused by aircraft or other Arial devices traveling at sonic or

supersonic speeds.

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(b) Loss or damage due to the use or occupation by the Owner of any section of part of the

works except as may be provided for the contract.

(c) Any operation of the forces of nature (in so far as it occurs on the site) such as

earthquakes, tornado, lightening and unprecedented floods etc. against which an

experienced contractor could not reasonably have been expected to take precautions.

All fossils, coins, articles of value or antiquities and structures and other remains or things of

geological or archaeological interest discovered on the site of the works shall be deemed to be

absolute property of the Owner and the contractor shall take reasonable precautions to prevent

his workmen or any other person from removing or damaging any such article or thing and shall

immediately upon discovery thereof and before removal, acquaint the Engineer-in-Charge or

Engineer-in-Charge's representative of such discovery and carry out the Engineer-in-Charge

instructions for dealing with the same.

4.12 Underground works

During excavation if existing underground network are noticed and the same is needed to be

removed/ relocated, the cost of removal/ relocation shall be determined by the Engineer-in-

Charge, on the basis of awarded rate of contract or SOR rate of UGVCL / State Government /

Central Government Utilities and reimbursed to the contractor after getting approval of AT as

per DOP of UGVCL. Other than power utility, Engineer – in – Charge shall inform concerned

stakeholders for relocating the same.

4.13 Taking Over

Upon successful Trial – Operation of the Facilities or any part thereof, the Owner shall issue to

the Contractor a Taking Over Certificate as a proof of the acceptance of the Facilities or any part

thereof. Such certificate shall not relieve the Contractor of any of his obligations which

otherwise survive, by the terms and conditions of Contract after issue of such certificate. If

within twenty-one (21) days after receipt of the Contractor's notice, the Owner fails to issue the

Taking Over Certificate or fails to inform the Contractor in writing of the justifiable reasons why

the Owner has not issued the Taking Over Certificate, the Facilities or the relevant part thereof

shall be deemed to have been Taken Over as at the date of the Contractor's said notice. Upon

Taking Over of the Facilities or any part thereof, the Owner shall be responsible for the care and

custody of the Facilities or the relevant part thereof, together with the risk of loss or damage

thereto, and shall thereafter take over the Facilities or the relevant part thereof.

4.14 Allotment of Material and Its Storage

Required material for the work as per Schedule shall be allotted from any store Centres of

UGVCL jurisdiction and successful bidder has to take delivery from these stores at his own only.

4.15 Account of material issued

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The successful bidder shall have to maintain accurate day to day item wise account of use of

issued materials which shall be got checked from time to time by the Engineer in Charge of the

Company. The contractor will be responsible for custody and preserving the issued materials till

the work is hand over by the contractor after completion.

The successful bidder has to maintain site register, covering all the daily details of material

receipt and utilization, progress of work etc. The successful bidder shall bound provision made

for issuance of material to agency in E-urja system of UGVCL. This register shall be checked and

signed by Engineer in Charge/Deputy/Executive Engineer under Vijapur Division during the site

visit as per requirement and exigency of work if deem fit.

After completion of the work against each Sub Work Order, all the surplus materials issued by

the UGVCL shall be returned by you to the respective divisional /Regional stores only at

contractor’s cost. Such Material shall not be credited in S/Dn store.

4.16If the contractor having any work order or supply order under respective Division

office & security deposited not paid till the date of display of this tender then it is

considered such contractor is negligent to complete work in stipulated time limit and not

achieving work progress as per UGVCL requirement & which may leads probability of

accident. Thus such may have not started/(commenced) work., Then such contactor will

technically have disqualified only for this tender & price bid will not be opened without

intimating reason thereof.

5 MATERIALS HANDLING AND STORAGE

5.1 All the equipment furnished under the Contract and arriving at Site shall be promptly

received, unloaded, transported and stored in the storage spaces by the Contractor.

5.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc., for the purpose of Engineer’s

information only. The Contractor shall submit to the Engineer every week a report detailing all

the receipts during the week. However, the Contractor shall be solely responsible for any

shortages or damages in transit, handling and / or in storage and erection of the equipment at

Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways

etc., shall be to the account of the Contractor.

5.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open for

the inspection of the Engineer in-charge.

5.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location at

the appropriate time so as to avoid damage of such equipment at Site.

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5.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

5.6 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

6 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also

be responsible for protection of all persons including members of public and employees of the

Owner and the employees of other Contractors and Sub-Contractors and all public and private

7.1 COMPREHENSIVE GENERAL LIABILITY INSURANCE: The insurance shall protect the Contractor

against all claims arising from injuries, disabilities, disease or death of members of public or

damage to property of others, due to any act of omission on the part of the Contractor, his

agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil

commotion. The hazards to be covered will pertain to all the works and areas where the

Contractor, his Sub-Contractors, his agents and his employees have to perform work pursuant to

the Contract. The above is only illustrative list of insurance covers normally required and it will

be the responsibility of the Contractors to maintain all necessary insurance coverage to the

extent both in time and amount to take care of all his liabilities either direct or indirect, in

pursuance of the Contract.

7.2 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of the

Owner against all perils detailed herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be acceptable to the Owner. However,

irrespective of such acceptance, the responsibility to maintain adequate insurance coverage at

all time during the period of Contract shall be of Contractor alone. The Contractor’s failure in

this regard shall not relieve him of any of his contractual responsibilities and obligations. The

insurance covers to be taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

7.3 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor. The

Contractor shall be responsible for preference of all claims and make good the damages or loss

by way of repairs and/or replacement of the equipment, damaged or lost. The transfer of title

shall not in any way relieve the Contractor of the above responsibilities during the period of

Contract. The Contractor shall provide the Owner with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents shall be

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submitted to the Owner immediately after such insurance coverage. The Contractor shall also

inform the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

7.4 The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or

damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be

adequate to cover the replacement/reinstatement cost of the equipment for all risks up to and

including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation

clause. Notwithstanding the extent of insurance cover and the amount of claim available from

the underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per project requirements.

7.5 All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the Owner may from time

to time, during the pendency of the Contract, ask the Contractor in writing to limit the insurance

coverage, risks and in such a case, the parties to the Contract will agree for a mutual settlement,

for reduction in Contract price to the extent of reduced premium amount. The Contractor, while

arranging the insurance shall ensure to obtain all discounts on premium which may be available

for higher volume or for reason of financing arrangement of the project.

7.6 The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion

of the works to be performed at the Site.

7.9 Storage-cum-Insurance:

a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor

shall have to take comprehensive insurance policy against any loss, damage, theft,

pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over by UGVCL. The Contractor shall deal directly and pursue the claim

with the Insurance Company and shall be responsible in regard to maintenance of all

insurance coverage as well as for settlement of claim. The proof of insurance policy taken

by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of the

above insurance policy, R.A. Bill payment will be withheld.

b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible

to lodge, pursue and settle all the claims with the Insurance Company for all items,

materials and the UGVCL shall be kept informed about it. Contractor shall replace the

lost / damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if any,

such replacement will have to be borne by the Contractor and UGVCL will not entertain

any claim / representation in this regard. However, it will be contractor's responsibility to

insure the entire project is taken over by the UGVCL.

7.10 Workmen’s Compensation Insurance

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This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor

against claims for injury, disability, disease or death of his or his Sub-Contractor’s employee,

which for any reason are not covered under the Workmen’s Compensation Act, 1948. The

liabilities shall not be less than:

Workmen’s Compensation -As per statutory Provisions

Employee’s liability -As per statutory Provisions

7.11 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

omission on the part of the Contractor, his agents, his employees, his representatives and Sub-

Contractors or from riots, strikes and civil commotion. The hazards to be covered will pertain to

all the works and areas where the Contractor, his Sub-Contractors, his agents and his employees

have to perform work pursuant to the Contract. The above are only illustrative list of insurance

covers normally required and it will be the responsibility of the Contractors to maintain all

necessary insurance coverage to the extent both in time and amount to take care of all his

liabilities either direct or indirect, in pursuance of theContract.

8 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather

conditions, like monsoon, storms etc. and during other unfavorable construction conditions. No

field activities shall be performed by the Contractor under conditions, which might adversely

affect the quality and efficiency thereof, unless special precautions or measures are taken by the

Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

9 WORK & SAFETY REGULATIONS

The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to UGVCL or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the

relevant legislations and the Engineer, as he may deem necessary.

All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of UGVCL in this regard.

Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

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and associated Laws/Rules in force from time to time. A register of such examinations and tests

shall be properly maintained by the Contractor and will be promptly produced as and when

desired by the Engineer or by the person authorized by him.

The Contractor shall provide suitable safety equipment of prescribed standard to all employees

and workmen according to the need.

The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For

erection, good and standard quality of material only shall be used by the Contractor.

The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless

expressly permitted in writing by UGVCL to handle such fuses, wiring or electrical equipment

Before the Contractor connects any electrical appliances to any plug or socket belonging to the

another Contractor or Owner, he shall:

a. Satisfy the Engineer in charge that the appliance is in good working condition;

b. Inform the Engineer in charge of the maximum current rating, voltage and phases of the

appliances; Obtain permission of the Engineer detailing the sockets to which the appliances may

The Engineer will not grant permission to connect until he is satisfied that;

The appliance is in good condition and is fitted with suitable plug;

The appliance is fitted with a suitable cable having two earth conductors, one of which shall be

an earthed metal sheath surrounding the cores.

No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will

rest against or attached to it.

No repair work shall be carried out on any live equipment. The equipment must be declared

safe by the Engineer and a permit to work shall be issued by the Engineer before any repair

work is carried out by the Contractor. While working on electric lines/equipment, whether live

or dead, suitable type and sufficient quantity of tools will have to he provided by the Contractor

to electricians/workmen/officers.

In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his

employees due to any reason, whatsoever, it shall be the responsibility of the Contractor to

promptly inform the same to the Engineer in prescribed form and also to all the authorities

envisaged under the applicable laws.

The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the

work is being carried out in such a way that it may cause accidents and endanger the safety of

the persons and/or property, and/or equipment. In such cases, the Contractor shall be informed

in writing about the nature of hazards and possible injury/accident and he shall comply to

remove shortcomings promptly. The Contractor after stopping the specific work can, if felt

necessary, appeal against the order of stoppage of work to the Engineer within 3 days of such

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stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on

the Contractor.

The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons and the period of such stoppage of work will not be taken as an extension of time

for completion of work and will not be the ground for waiver of levy of liquidated damages.

It is mandatory for the Contractor to observe during the execution of the works, requirements

of Safety Rules which would generally include but not limited to following.

Each employee shall be provided with initial indoctrination regarding safety by the Contractor,

so as to enable him to conduct his work in a safe manner.

No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

There shall be a suitable arrangement at every work site for rendering prompt and sufficient

first aid to the injured.

Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

fulfilled. The Contractor shall follow and comply with all UGVCL Safety Rules, relevant provisions

of applicable laws pertaining to the safety of workmen, employees, plant and equipment as may

be prescribed from time to time without any demur, protest or contest or reservations. In case

of any discrepancy between statutory requirement and UGVCL Safety Rules referred above, the

latter shall be binding on the Contractor.

In case the Owner is made to pay such compensation then the Contractor is liable to reimburse

10PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they willhave to match their

end cost with end cost of L-1 technically acceptable bidder. UGVCL (tender Inviting Authority)

may go to the L-2, L-3 and so on depending upon the requirement at UGVCL’s sole discretion. If

UGVCL (tender Inviting Authority) feels that there is lack of serious competition or any other

reasons, UGVCL (tender Inviting Authority) may negotiate with the L-1 party. UGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

11QUANTITY DISTRIBUTION

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11.1 UGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement

subject to matching final rate of L1 bidder.

11.2 The competent authority of the UGVCL as per delegation of power shall decide to consider

nos. of bidders for placement of order under ARC, at its own discretion and considering

field requirement. However, UGVCL would not place order on more than 50% of the total

bidders who are bidding for the order.

11.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be

given to L1 bidder.

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of

11.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of

tender quantity / amount.

11.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment

from the total amount / quantity allotted to new bidders.

from the total amount / quantity allotted to new bidders.

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more

than Rs. 5 Lakhs for specific single work, experience criteria may be kept in line with Clause

No: 4. Accordingly, this clause may be adopted / deleted while inviting tenders).

12 ADDITIONAL ORDER

The Company may place additional order after obtaining written consent of successful

contractor, provided there is no conspicuous downtrend in the price of such item after obtaining

approval from next authority of order approving authority.

The Company reserve the right to place repeat orders / additional orders on the successful

Tenderers up to 25% of the original quantity of the A/T at the same Prices, Terms and

Conditions stipulated in the original contract within completion of contractual period.If, repeat

order is placed in the last month of Contractual delivery schedule of main order,

commencement period of one month should be given for repeat order. The delivery schedule

for repeat order should be given considering proportionate delivery schedule of main order and

it will be started on completion of contractual delivery schedule of main order. However, in

special circumstances the Company may place repeat order for 25% of the original quantity of

the A/T with early delivery schedule of material, as mutually agreed upon.

The company reserves the right to reduce the quantity, if required.

13 CHANGE OF QUANTITY

During the execution of the Contract, the UGVCL reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but the

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total variations in all such items under the Contract shall be limited to the extent of 30% (Thirty

Percent) of the contract price by way of suitable amendment to the contract.

The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

for the change in quantities as above. The base unit rates, as identified in the Contract shall

however remain constant during the currency of the Contract, In case the unit rates are not

available for the change in quantity, the same shall be derived and subjected to mutual

As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of

material will be that of the contractor.

14 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the

equipment shall be in accordance with the relevant Codes and accepted good engineering

practice, the Engineer’s drawings and other applicable Indian recognized codes and laws and

regulation of the Government of India.

15 COMPLIANCE WITH LAWS

a. The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the Contract.

b. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the concerned

c. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses

or claims arising in connection with the death of or injury to any person employed of the

Contractor or his sub- Contractors for the purposes of the Works.

17 FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

13.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

13.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other

hazardous properties of any explosive nuclear assembly or nuclear components thereof;

13.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the

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13.5 Neither party shall be considered to be in default or in breach of his obligations under

the Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have occurred which

may affect performance of his obligations he shall promptly notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavor to continue to perform his obligations under the Contract so far as reasonably

practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes

to take including any reasonable alternative means for performance, which are not

prevented by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for a period of

days, notwithstanding, the Contractor may by reason thereof, having been granted an

extension of Time for Completion of the Works, either party shall be entitled to serve

upon the other, 30 days’ notice to terminate the Contract. If at the expiry of the period

of 30 days Force Majeure shall continue, the Contract shall terminate.

18 TAXES AND DUTIES

18.1 Bought out items from vendors/sub-suppliers:

All levies, duties, GST and Cess etc. payable on equipment/material components, sub-

assemblies, raw materials and any other items used for the bidder's consumption or

dispatched directly to the owner from its sub-supplier and any such taxes, duties levies

additionally payable shall be to bidders account and no separate claim on this behalf

shall be entertained by the UGVCL.

18.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

18.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

18.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the

contractor is required to pay new tax or duty, then the owner shall reimburse the

contractor the new tax or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner.”

18.5 At the time of payment, statutory deduction will be made as per applicable rules and

rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will

be on the part of contractor.

18.6 Before quoting, the bidder may ascertain from the concerned tax authorities of

Government the applicability of GST and Cess, etc. in respect of this work. No separate

claim in this regard will be entertained by the UGVCL, as it is the responsibility of the

Bidder to pay all these taxes.

18.7 Tax collected at source will be payable as per provision of income tax act 1961 on

submission of documentary evidence by eligible contractor to the satisfaction of UGVCL.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

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18.8 Goods and Service Tax (GST):

The F.O.R. destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST/ and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017and all related ancillary legislations).

18.9 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess,

charged to COMPANY or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by

you, it will be immediately passed on to the COMPANY, without /COMPANY making any

specific Claim, for the same, either from the Department or from you.

18.10 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. /COMPANY

may at its discretion consider such offer with presumption of highest applicable rate of

GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

18.11 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will

have to be borne by the Bidder. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will

not be applicable in case of Supplier / Contractor has opted for Composition Scheme

18.12 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

18.13 Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government

or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the

Supplier / Contractor within the stipulated time limit.

18.14 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

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18.15 Input Tax Credit Benefit

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs/input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of submission

of the offer, the same should be passed on to COMPANY and you should inform such

changes to COMPANY from time to time

19 Statutory Variation / Changes in Taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable

or in the event of introduction of new tax/cess or cessation of existing tax/cess in the taxes

subsequent to your offer if it takes place within the contract period will be UGVCL account

subject to the claim being supported by documentary evidence. However, if any decrease takes

place during contract period the advantage will have to be passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

20 Taxes, Permits &Licenses

20.1 The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition, the

Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully

assessed against the Contractor for his personal income & property only.

INCOME TAX –TDS & GST-TDS

20.2 “Income-tax at source&GST-TDS at the prevailing rates will be deducted from bills in

accordance with the provision of Income-Tax Laws and Goods Service Tax Act and to that

effect a certificate will be issued to the contractor as per provision of relevant act,

however added as contractor has to submit separate invoice for supply parts item as well

as works part item separately, otherwise TDS will be deducted on entire invoice value.”

20.3 Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the

same to the respective Govt. Department. Tax will be deducted as per applicable

statutory rules. Contractor should quote accordingly i.e. inclusive of welfare cess.

21 COMPLIANCE OF LAWS

The successful bidder will certify that he has complied with the provisions of Industrial & Labor

Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be

submitted along with bill.

22 LIABILITIES FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

23 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

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The Owner reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in

such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Owner, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist Owner in maintenance, protection, and disposition of the works acquired under the

Contract by the Owner. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of

If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless the

Owner is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract the Owner shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot

carry out and complete the Contract shall be final and binding on the parties. In the event of

such cancellation the Owner shall not hold the estate of the deceased Contractor and/or the

surviving partners of the estate of the deceased Contractor and/or the surviving partners of the

Contractor’s firm liable to damages for not completing the Contract.

a. All disputes or differences in respect of which the decision, if any, of the Engineer has not

become final or binding as aforesaid shall be settled by arbitration in the manner

hereinafterprovided.

b. The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act

1996 or latest amendmentthereof.

c. The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party

shall be limited in the proceedings before such arbitrator to the evidence or arguments put

before the Engineer for the purpose of obtaining the saiddecision.

d. No decision given by the Engineer in accordance with the foregoing provisions shall disqualify

him as being called as a witness or giving evidence before the arbitrator on any matter

whatsoever relevant to the dispute or difference referred to the arbitrator asaforesaid.

e. During settlement of disputes and arbitration proceedings, both parties shall be obliged to

carry out their respective obligations under theContract.

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If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty(30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

THE REFERENCE TO ARBITRATION PROCEEDINGS UNDER THIS CLAUSE SHALL NOT

i. Affect the right of the Engineer -in charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site thereof or belonging to the contractor or

procured by him and intended to be usedfor the execution of the work or any part thereof.

ii. Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor in

any work or from removing such materials to other place, during the period the work is

stopped or suspended in pursuance of notice given to the contractor under General

iii. Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the prevision ofGeneral Conditions for the work where there

is nospecification.

iv. Preclude the DGVCL from getting the work done by another agency. Neither party is entitled

to bring a claim to arbitration latest by thirty days after the expiration of the defects

liabilityperiod.

All questions, disputes or differences whatsoever, which may, at any time, arise between the

parties i.e. UGVCL and the contractor upon or in relation to or in connection with the Contract

shall be referred to sole Arbitrator appointed by the Managing Director UGVCL for that purpose,

who shall be retired High Court Judge or a retired District Judge and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the Arbitrator shall be final

and binding upon the parties governed by the provisions of The Arbitration & Conciliation Act,

1996 as amended from time to time and the Rules made there under. The Arbitration

proceedings shall be conducted at Mehsanaof UGVCL or at any such place as the sole Arbitrator

may determine. The award of the sole Arbitrator shall be final and binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by UGVCL shall be withheld unless they are the

subject matter of the Arbitration proceeding.

RESOLUTION OF DISPUTES, SETTLEMENT OF DISPUTES

a. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the

extent possible, be settled amicably between the parties.

b. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during

the progress of the Works or after its completion or whether before or after the

termination, abandonment or breach of the Contract, it shall,in the first place, be referred

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to and settled by the Engineer, who, within a period of thirty (30) days after being

requested by either party to do so, shall give written notice of his decision to the Owner and

the Contractor.

c. Save as hereinafter provided, such decision in respect of every matters so referred shall be

final and binding upon the parties until the completion of the Works and shall forthwith be

given effect to by the Contractor who shall proceed with the Works with all due diligence,

whether he or the Owner requires arbitration as hereinafter provided or not.

d. If after the Engineer has given written notice of his decision to the parties, no claim to

arbitration has been communicated to him by either party within thirty(30) days from the

receipt of such notice, the said decision shall become final and binding on the parties.

25 EMPLOYMENT OF LABOUR

Persons below the age of 18 years shall not be employed for the work. No female worker shall

be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition) Act for employing necessary manpower required by him. In the absence of such a

license, the contract shall be liable to be terminated without assigning any reason thereof.

Contractor should also employ qualified and experiences persons as per requirement of

Electricity Act and rules for carrying out supply and erection work under this contract.

In case UGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any

other law due to act of omission of the Contractor, UGVCL may make such payment and shall

recover the same from the Contractor’s bills.

26 PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee. The contractor's contribution and the workers’ contribution towards Provident Fund

and Family Pension Scheme shall be done at the rate made applicable by the Government from

time to time and deposited by the contractor with Regional Provident Fund Commissioner.

General Contractor shall adhere to the safe construction practice and guard against hazardous

and unsafe working conditions and shall comply with Owner's safety rules as set forth herein.

Safety Regulation: In respect of all labour, directly or indirectly employed in the work for the

performance of contractor's part of this agreement, the contractor shall at his own expenses

arrange for all the safety provisions as per safety code of Indian Standards Institution, the

Electricity Act and such other acts as applicable.

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The contractor shall observe and abide by all fire and safety regulations.

First Aid:Contractor shall maintain adequate first aid facilities for its employees and labour, an

MBBS doctor with assisting nurses and helpers should be available throughout the pendency of

the contract.Contractor shall make outside arrangements for Ambulance service and for the

treatment of injuries. Names of those providing these services shall be furnished to the Owner

and their telephone numbers shall be prominently posted in contractor's field office.

All critical industrial injuries shall be reported promptly to the Owner, and a copy of the

contractor's report covering each personal injury requiring the attention of a physician shall be

furnished to the Owner.

Contractor's Barricades and lighting Arrangement: Contractor shall erect and maintain

barricades required in connection with his operations to guard the excavations and Hoisting

Areas. These should be properly lighted during the night.

Excavation and Trenches: All trenches 1.2meters or more in depth shall at all times be supplied

with at least one ladder for each 50 meters Length or fraction thereof. Ladder shall be extended

from bottom of the trench to at least one meter above the surface of the ground. The sides of

the trenches, which are 1.5 meters in depth, shall be stepped back to give suitable slope or

securely held by timber bracing, so as to avoid the danger of sides to collapse. The excavated

materials shall not be placed within 1.5 meters of the edge of the trench or half of the trench

width whichever is more. Cutting shall be done from top to bottom. Under no circumstances

undermining or under cutting shall be done.

Cares in Handling Inflammable Gas: The contractor has to ensure all precautionary measures

and exercise utmost care in handling the inflammable gas cylinders/ inflammable Liquids/paints

etc. as required under the law and/ or as advised by the Fire Authorities.

Preservation of Peace: The contractor shall take requisite precautions and use his best

endeavors to prevent any riotous or unlawful behavior by or amongst his workmen and others

employed on the works and for the preservation of peace and protection of the inhabitants and

security of property in the neighborhood of the work in the event of the Owner requiring the

maintenance of a special police force at or in the vicinity of the site during the tenure of works,

the expenses thereof shall be borne by the contractor and if paid by the Owner, shall be

recoverable from the contractor.

Outbreak of Infectious Disease: The contractor shall remove from his camp such labour and

their families who refuse to protective inoculation and vaccination when called upon to do so by

the Engineer-in-Charges representative. Should Cholera, Plague or other infectious diseases

break out, the contractor shall burn the huts, beddings, clothes and other belonging used by the

infected parties and promptly erect new huts on healthy sites as required by the Engineer-in-

Charge failing which, within the time specified in the Engineer-in-Charge's requisition, the work

may be done by the Owner and the cost thereof recovered from the contractor.

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Use of intoxicants: The unauthorized sale of spirits or other intoxicating beverages upon the

work in any of the buildings, encampments or tenements owned, occupied, by or within the

control of the contractor, is prohibited and the contractor shall exercise his influence and

authority to the utmost extent to secure strict compliance with this condition.

Change in Laws and Regulations: If, after the date seven (07) days prior to the date of Bid

Opening, any law, regulation, ordinance, order or by-law having the force of law is enacted,

promulgated, abrogated or changed in India (which shall be deemed to include any change in

interpretation or application by the competent authorities) that subsequently affects the costs

and expenses of the Contractor and/or the Time for Completion, the Contract Price shall be

correspondingly increased or decreased, and/or the Time for Completion shall be reasonably

adjusted to the extent that the Contractor has thereby been affected in the performance of any

of its obligations under the Contract. However, these adjustments would be restricted to direct

transactions between the Owner and the Contractor and not on procurement of raw materials,

intermediary components etc. by the Contractor for which the Owner shall be the sole judge.

Notwithstanding the foregoing, such additional or reduced costs shall not be separately paid or

credited if the same has already been accounted for in the price adjustment provisions where

28 FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of

Engineer- in-charge from point of view of completeness in the presence of UGVCL’s Authorized

Representative.

 Visual inspection of total system.

 Checking of continuity of power and HT cables.

 Checking of cable terminations and laying, dressing etc. in the equipment kiosk.

 Checking of safe accessibility of components.

 The insulation resistance test shall be carried out by 2500V Megger for HV Installation.

29 REGULATIONS OF LOCAL AUTHORITIES AND STATUTES

The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and

the Payment of Wages Act (both of the Government of India) and the rules made there under in

respect of any employee or workman employed or engaged by him or his Sub- Contractor. He

shall abide by labour laws.

All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be borne by the contractor.

30 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of cable laying,

erection, testing and commissioning of the equipment to be supplied & erected under the

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Contract. The Owner shall continue to hold the lien on all such equipment throughout the

period of Contract. No material brought to the Site shall be removed from the Site by the

Contractor and/or his Sub-Contractors without the prior written approval of the Engineer. All

expense for this shall be borne by the contractor.

31 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings.

The Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical

control points will be established and marked by the Engineer at site at suitable points. These

points shall be used as datum for the works under the Contract. The Contractor shall inform the

Engineer well in advance of the times and places at which he wishes to do work in the area

allotted to him so that suitable datum points may be established and checked by the Engineer to

enable the Contractor to proceed with his works. Any work done without being properly located

may be removed and/or dismantled by the Engineer at Contractor’s expense.

32 PENALTY FOR DELAY

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed

by the contractor. The work shall throughout the stipulated period of contract proceeds

with due diligence (time being essence of the contract).

32.2 The execution of this contract shall be completed within 12/24/36 months after

commencement period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work

Order, penalty shall be @ 0.5% per Week or part thereof plus applicabletax (if any)

subject to ceiling of 10% plus applicabletax (if any) of the Sub Order Value with GST

and Cess as applicable rates. This will be deducted from the bills payable either against

this contract or any bank guarantee or any other amount payable under any contract

with the UGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation

will be the Day / Date on which the first material is issued against the Sub work order

and final date of actual completion of work shall be consider. The penalty will be

invariably deducted from the bill of the contractor and no refund will be given unless the

competent authority approved the waiver/ reduction in penalty. In case of material

supplied late by UGVCL to the contractor, clause no. 32.13 shall be applicable.

32.5 The concern field office of Vijapur Division Circle will issue sub work order as a part of

contract as per requirement. The work completion period of each sub work order will be

decided by concern Engineer-in-Charge from the date of issue of sub work order. The

delay of commissioning is liable for penalty.

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess

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material credited to store to be submitted by contractor within 30 days from the date of

work completion. If the bill for the work, after reconciling inventory given to contractor

and depositing back the surplus material to respective RSO / Divisional Stores, is not

submitted within one month from the work completion date as per work completion

date, then penalty @ Rs. 500 per week or part thereof plus applicable GST subject to

maximum of 10% of order value plus applicable GST will be deducted.

Penalty for Fault Finding Work: Penalty of Rs. 10,000/- or 50% of estimate cost of cable fault

finding whichever is higher will be impose on agency if he fail to reach at site and attend the

cable fault with in time period.

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour

are found violating the Safety rules and Regulations, then Engineer-in-Charge will serve

the warning Notice on first Instance. On second Instance the amount of Fine will be Rs.

500.00 or 0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after

above two instances, still Contractor found violating Safety Rules and Regulations then

Procedures for Stop dealing shall be initiated against him as per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the

control of contractor and / or if Municipal Corporation or Nagarpalika or Local

Government Bodies or any other utilities do not allow to execute work or any ROW

issues; stoppage period will be allowed for such period subject to submission of

representation with documentary evidences. Stoppage Period will be approved by next

higher authority of order approving authority.

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in

part by either party of any obligation under this contract shall be prevented or delayed

by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,

floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God

(hereinafter referred to as event)”, then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of

occurrence there of neither party shall by reason of such event be entitled to terminate

this contract nor shall either party shall have any claim for damages against the other in

respect of such nonperformance of delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Managing Director as to whether the deliveries

have been so resumed or not shall be final and conclusive.

Extension in Contractual Period:

32.10 It will be Contractor’s responsibility to ensure that work is completed in stipulated time

limit. However, if on account of reasons beyond one’s control as laid down in the Force

Major Conditions, UGVCL may consider extension of contractual period with or without

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statutory variations and with or without price variation.

32.11 In case of any non-supply of materials from stores, the contractor will have to intimate

the Sub-Division Office or Division office quoting the MR No and date for non-receipt of

materials. The intimation will be considered for extension in time limit. The time limit

will be considered on the basis of number of “Working Days” or “Months”.

32.12 It will be the responsibility of the contractor to intimate the closing down and

recommencement of work at all stages to the engineer in charge or vice versa in writing

with reason for the closing down of the work with specific of days for which work will

32.13 In case of failure on the part of the contractor, his claim for extension of time limit will

be entertained with penalty.

32.14 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.15 However, time limit extensions will be considered only after execution of the sub work

order fully and upon submission of documentary evidence for the reasons of

delay.Extension of Contractual period will be approved by next higher authority of

order approving authority.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due

to non-availability of particular item/material for long period of time and TLE cannot be

approved for that work beyond certain time limit or such item if not required to be installed at

particular location, then Recovery is to be made as mentioned below for not carrying out that

work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

 Empty Iron Drum (Assorted Sizes 1000Mtr) : Rs. 10000.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should

be made other than above Work.

34 PAYMENT TERMS

The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments made

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during the Contract shall be on account payments only. The final payment will be made on

completion of all Works / Order and on fulfillment by the Contractor of all his liabilities under

 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

 Mode of Payment

All payments under the Contract shall be made after the issue of work certificates by the

Engineer in charge, for the quantum of work completed.

 Deductions from Contract Price

All costs, damages or expenses which the Owner may have paid, for which under the Contract

the Contractor is liable, or any other retention award will be claimed by the Owner. All such

claims shall be billed by the Owner to the Contractor regularly as and when they fall due. Such

bills shall be supported by appropriate and certified vouchers or explanations, to enable the

Contractor to properly identify such claims. Such claims shall be paid by the Contractor within

thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor within

the said period, the Owner may then deduct the amount, from any monies due or becoming due

by him to the Contractor under the Contract or may be recovered by sections of Law or

 Terms of Payment

The owner shall pay to the Contractor as per the terms of payment mentioned hereunder:

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order.

2. Bills will be processed and paid within 30 days after submission bills.

3. Contractor will be issued only 3 (Three) Sub work orders at a time. He will beissued Fourth

Sub Work Order only after the submission of Inventory sheet withsketch and material account

statement and bills thereof for any of the three previously issuedSub Work Orders.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

 Presentation of Bills

 The bills along with required documents for work executed including cost of material

consumed is to be prepared in Quadruplicate and submitted 03 copies to the concern

Deputy Engineer of Sub Division Office. These bills shall be serially numbered.

 Contractor has to submit Bills along with required documents for work executed

including cost of material consumed material account along with quantities of work

executed for each item. Location wise inventory of all the material used is to be

submitted in detail. All required documents including EPF should be produced by the

contractor along with bills.

 For non-submission or part submission of above information, no bills shall be processed.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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The technical information, drawings, specifications and other related documents forming part of

the enquiry or Contract are property of UGVCL and shall not be used for any other purpose,

except for the execution of the contract. All rights related to the technical specifications,

drawings and records are reserved by UGVCL only and no part or partial should be reproduced,

copied or alter without prior permission to UGVCL in writing. In the event of the breach of this

provision, UGVCL can claim the damages caused by such events.

36. DISCONTINUATION FOR INSOLVENCY

UGVCL may at any time terminate the Contract by giving Notice to the Contractor, if the

Contractor becomes bankrupt or otherwise insolvent. In such event, discontinuation will be

without compensation to the Contractor, provided that such discontinuation will not prejudice

or affect any right of action or remedy that has accrued or will accrue thereafter to UGVCL.

37. MINOR CIVIL WORKS:

During the installation / erection of the outdoor equipments /materials or any other erection

activity as per the scope of tender, any civil structure / slab, wall, road, Indoor or Outdoor cable

trench etc. which may need to be altered / modified or damaged shall be rectified / made it

good by the successful bidder at no extra cost to the UGVCL within stipulated time period. No

deviation in the time limit of work would be considered on account of the above

repairing/modification of civil work.

38. FRUSTRATION OF CONTRACT

a) In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to

perform the balance portion of the Contract, subject to provisions contained in sub-clause

b) In the event of non-availability or suspension of funds for any reasons, whatsoever (except

for reason of willful or flagrant breach by the Owner) and/or Contractor then the works

under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing

to the Contractor in accordance with the terms of the Contract within three months of the

event, the parties hereto shall be relieved from carrying out further obligations under the

Contract treating it as frustration of the Contract.

In the event referred to in sub-clauses 10.1 & 10.2 above the parties shall mutually discuss to

arrive at reasonable settlement on all issues including amounts due to either party for the work

already done on quantum merit_ basis which shall be determined by mutual agreement

between the parties.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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39. CONTRACTOR’S FIELD OPERATION

a. The Contractor shall keep the Engineer informed in advance regarding his field activity plans

and schedules for carrying-out each part of the works. Any review of such plan or schedule

or method of work by the Engineer shall not relieve the Contractor of any of his

responsibilities towards the field activities. Such reviews shall also not be considered as an

assumption of any risk or liability by the Engineer or the Owner or any of his representatives

and no claim of the Contractor will be entertained because of the failure or inefficiency of

any such plan or schedule or method of work reviewed. The Contractor shall be solely

responsible for the safety, adequacy and efficiency of plant and equipment and his

erectionmethods.

b. The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub– Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

40.0 CO-OPERATION WITH OTHER CONTRACTORS

The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may

be performing other works on behalf of the Owner and the workmen who may be employed by

the Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall

also so arrange to perform his work as to minimize, to the maximum extent possible,

interference with the work of other Contractors and their workmen. Any injury or damage that

may be sustained by the employees of the other Contractors and the Owner, due to the

Contractor’s work shall promptly be made good at the Contractor’s ownexpense.

41. PROGRESS REPORT

The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

The weekly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the

variance between the scheduled and actual progress and the action proposed for corrective

measures, wherever necessary.

42. MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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43. PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over

by the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage

or loss to the Contractor’s works and the Contractor shall be responsible for complete

restoration of the damaged works to original conditions to comply with the specification and

44. FIRE PROTECTION

The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall

be collected and removed from the Site at least once each day. Fuels, oils and volatile or

inflammable materials shall be stored away from the construction and equipment and materials

All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire

period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall make

suitable security arrangements ensure the protection of all materials, equipment and works

from theft, fire, pilferage and any other damages and loss.

46. THIRD PARTY INSPECTION OF WORK

UGVCL may assign the work of supervision and inspection to third party for work of contractor’s

workmanship and quality on 24 x 7 hours basis. The periodical inspection reports shall be

accessed and any defects or poor quality of workmanship has to be got rectified by the

contractor invariably within stipulated time limit. UGVCL reserves the right of stop payment on

non- response of contractor on this issue.

In case, Unit rates for items are not available for suggested changes/revisions/alterations,

UGVCL will decide Unit rate for such items with suggested changes/revisions/alterations and it

shall be binding to bidder and bidder has to accept the rate decided by UGVCL.

Bidder/Contractor shall be put under Stop Deal due to following reasons.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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47.1 Has submitted fake, false or forged documents/certificates.

47.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for.

47.3 Has tampered with the stipulated tendering process.

47.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order

after the same is issued by the Company within the validity period and as

per agreed terms and conditions.

47.5 Has committed breach of contract or has failed to perform a contract or

has abandoned the contract.

47.6 Has failed to provide suitable expertise for the work as per prescheduled

47.7 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the

Letter of Acceptance (LOA) is placed subject to submission of type reports

/ documents to the firm.

47.8 Has indulged in construction and erection of defective works.

47.9 Has supplied inferior quality / defective materials and refused to replace

with stipulated time frame, as specified by the company.

47.10 Has substituted materials In lieu of materials supplied by the Company or

has not returned or has short returned or has unauthorized disposed of

materials/ documents/ drawings/ tools or plants or equipment supplied by

47.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing

47.12 Has unauthorized obtained official company information or copies of

documents, in relation to the Tender/Contract

47.13 Has failed to follow the stipulated mode of communication, if specified by

the tendering authority/ purchaser.

47.14 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

47.15 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

47.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a

stop deal and/ or banned for business dealing and/ or blacklisting for all

48 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing

48.1 The proprietor/all the partners/directors of the stop deal/ banned for

business dealing/ blacklisting firm shall also be considered for stop deal/

banned for business dealing.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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48.2 Once the name of the firm and/ or proprietor/ partner/ director of the

firm appears in the list of Stop dealing / Banned for business dealing in any

Company of GUVNL and its Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

48.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of

the firm is put on Stop dealing/ Banned for business dealing by GUVNL or

any of its subsidiary Companies, during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will

be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of scrutiny of Preliminary / Technical

II. After opening Technical bid but before opening the price bid, the

price bid of the Firm should not be opened and the bid submitted

by the Firm will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored

and will not be further evaluated. The Firm will not be considered

for issue of order even if its price is the lowest. In this situation, the

next lowest bidder shall be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be

returned after obtaining confirmation from GUVNL and its other

subsidiary Companies that there are no outstanding dues

recoverable from the firm.

48.4 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm

should be allowed to complete such awarded work / supply.

48.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or any

of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee

shall be encashed and appropriated.

48.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and

when a Firm is put on Stop dealing/ Banned for business dealing, all the

manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services

48.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a

Proprietary Concern, then all the Concerns of the same Proprietor shall

also be considered to be on Stop Dealing/ Banned for business dealing.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870

(N.G.) Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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48.8 The Board of Directors of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in

respect of any specific Service from any Contractor for that Company only.

48.9 Every bidder should, at the time of submission of bid, give a declaration as

per Annexure VIII attached with this Tender, that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop

dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

49Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent

of the Owner, for the failure, omission or neglect on the part of the Contractor to

perform any acts, matters, covenants or things under the Contract, or for damage or

injury caused by the alleged omission or negligence on the part of the Contractor, his

agents, representatives or his Sub-Contractors, or in connection with any claim

based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the

Contractor shall in all such cases indemnify and keep the Owner, and the Engineer