Tender Document for Police Mess Officers & Staff for Cooking and Servicing Meal (Including GST and all Materials, Labour charges, Loading unloading & all taxes) during Bhadarvi Punam Maha Melo-2026, at Ambaji, Gujarat, India

Estimated Cost :- Rs.80.00 Lakhs

Bid Document Downloading Start Date Dt.03/08/2026

Pre-Bid Meeting Dt.05/08/2026 at 11.30 AM

Bid Document Downloading End Date Dt.13/08/2026 up to 04.00 PM

Last Date & Time of Online submission of Dt.13/08/2026 up to 04.00 PM

Last Date of Physical submission Dt.17/08/2026 up to 04.00 PM

Technical Bid Opening Date Dt.20/08/2026 at 11.30 AM

Financial Bid Opening Date Dt.22/08/2026 at 12.00 AM If Possible

Shree Aarasuri Ambaji Mata Devsthan Trust (SAAMDT)

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

Email: [email protected]

Draft Tender Pepper Approved by below Committee (Page no.1 to 16)

Clark Manager Account Officer Estate Office Administrator

Notice Inviting Online Tender

Tender Notice No: Tender Document for Police Mess Officers & Staff for Cooking and Servicing

Meal (Including GST and all Materials, Labour charges, Loading unloading &

all taxes) for SAAMDT

1 Department Name/ Administrator & Addi. Collector

Authority Name Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

2 Office Address Administrator & Addi. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ta.Danta, Dist. – Banaskantha

Ambaji – 385110 Gujarat.

3 IFB No./ Tender Notice No. ABA-2/2026

4 Name of Project Tender Document for Police Mess Officers & Staff

for Cooking and Servicing Meal (Including GST and

all Materials, Labour charges, Loading unloading &

all taxes) during Bhadarvi Punam Maha Melo-2026,

at Ambaji, Gujarat, India

5 Name of Work Tender Document for Police Mess Officers & Staff

for Cooking and Servicing Meal (Including GST and

all Materials, Labour charges, Loading unloading &

all taxes) during Bhadarvi Punam Maha Melo-2026,

at Ambaji, Gujarat, India

6 Estimated Contract Value (INR) Rs.80.00 Lakhs

7 Period of Contract 8 (Eight) Days Dt.19/09/2026 To Dt.26/09/2026

8 Bidding Type Catering Services Only

9 Class of Bidder Not Applicable

10 Tender Currency Settings Indian Rupee (INR)

11 Bid Document Fee/ Tender Rs.5,000/- + 18% GST Rs.900/-=5,900/- (Five

Fee Thousand Nine Hundred Rupees only) in form of

Demand Draft from Nationalized Bank or as appear

by Government of Gujarat like as UTI, IDBI, HDFC or

ICICI Only (Non Refundable)

Exemption for MSME Registered Agency in :-

MSME/Udyam registered bidders seeking exemption

from Tender Fee and Earnest Money Deposit (EMD)

shall be required to submit a valid Udyam Registration

Certificate along with a valid NSIC or CSPO

Certificate, wherever applicable, covering the scope of

the tendered work, as part of the Technical Bid. In the

absence of the prescribed valid documents, the bidder

shall not be entitled to claim exemption from the Tender

Fee and EMD and shall be required to pay the Tender

Fee and EMD in accordance with the provisions of

the Tender Document.

12 Bid Document Fee Payable and Shri Ambika Bhojnalaya, Ambaji.

Fever of A/c No.14650100013031

IFSC No.BARB0AMBBAN (Fifth character is Zero)

13 Bid EMD (INR) Rs.2,40,000/- (Two Lakh Fourty Thousand Rupees

Only) in form of Demand Draft Nationalized Bank

or as appear by Government of Gujarat like as UTI,

IDBI, HDFC or ICICI Only (Refundable)

(Exemption for Registered Agency in:-

MSME/Udyam registered bidders seeking exemption

from Tender Fee and Earnest Money Deposit (EMD)

shall be required to submit a valid Udyam Registration

Certificate along with a valid NSIC or CSPO Certificate,

wherever applicable, covering the scope of the tendered

work, as part of the Technical Bid. In the absence of the

prescribed valid documents, the bidder shall not be

entitled to claim exemption from the Tender Fee and

EMD and shall be required to pay the Tender Fee and

EMD in accordance with the provisions of the Tender

14 SECURITY DEPOSIT Rs.4,00,000/- (Four lakh Rupees only) for General

(On Acceptant of Tender Category in form of DD for favor of Shri Ambika

Refundable as per Tender Bhojnalaya, Ambaji. Nationalized Bank or as appear

Conditions) by Government of Gujarat like as UTI, IDBI, HDFC or

ICICI Only (Refundable)

MSME for Registered Agency in:- Rs.2,40,000/-

(Two Lakh Fourty Thousand Rupees Only) Similar

Work(Refundable) DD for favor of Shri Ambika

Bhojnalaya, Ambaji Nationalized Bank or as appear

by Government of Gujarat like as UTI, IDBI, HDFC or

15 Bid Document Downloading Dt.03/08/2026

16 Pre bid Meeting date and Pre bid Meeting for this tender shall be held on

venue Dt.05/08/2026 at 11.30 AM in the office of the

Authority at the following address:

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

17 Last Date & Time for Dt.13/08/2026 UP TO 04:00 PM

Submission of tender

18 Physical Submission of Physical copy of technical bid along with Tender

Technical Bids Fees, Bid EMD and other documents (except Price

Bid) up to Dt.17/08/2026 UP TO 04:00 PM by RPAD

/ by hand in Person in the office of the Authority at

Administrator & Addi. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

19 Date of opening Technical Dt.20/08/2026 AT 04:00 PM

20 Bid Validity Period 90 days from the date of opening of price bid but no

modification shall be allowed after downloading of

22 Financial Bid Opening Date Dt.22/08/2026 at 12.00 AM If Possible

23 Physical Submission of Physical copy of technical bid along with Tender

Technical Bids Fees, Bid EMD and other documents (except Price

Bid) up to Mention date & Time by RPAD / by hand

in Person in the office of the Authority at

Administrator & Addi. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

24 Price Bid Submission Bidder shall submit their price offer in Electronic

(ONLINE ONLY) format only on website https://gpyvb.nprocure.com.

after digitally signing the same. Offers which are not

digitally signed will not be accepted. No offer in

physical form will be accepted and any such offer if

received will be outright rejected. Also any

reference of the Price, quotes, etc. in physical

submission shall result in rejection of the Bid of the

25 Phone 02749 –

Officer Inviting Bids Administrator & Addi. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

26 Bid Opening Authority Administrator & Addi. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Truat

Ambaji, Gujarat

SCHEDULE FOR INVITATION OF TENDER :

Sealed tenders are invited from experienced and reputed Agencies Bhadaravi Punam Maha

Melo-2026 Police Mess & Staff for Cooking and Servicing Meal for (Including GST and all

Materials, Labour charges, loading unloading & all taxes) for SAAMDT, Ambaji as detailed

1.1 Technical Bid :

Tender Fee With 18% GST:- Rs.5,900/-(In form of D.D. for Nationalized Bank Only or

as appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Examption

Certi. Valid For MSE)

EMD AMOUNT:- Rs.2,40,000/- (D.D. for Nationalized Bank Only or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Examption Certi. Valid For

1.2 Instructions to Bidders :

2.1.1 The Service provider are invited to submit a Technical Proposal (Online and Offline) as

per the formats given in Annexure-1 and a Financial Proposal as per the formats given

in Annexure-2 (1) Police Mess (2) Officers & SAAMDT Staff (Online only) in separate

sealed covers for providing consulting services required for the assignment. The

Service provider shall bear all costs associated with the preparation and submission of

their proposals. SAAMDT is not bound to accept any or all proposals, and reserves the

right to annul the selection process at any time prior to award of contract, without any

liability to SAAMDT.

2.2 Proposal Validity :

The Technical and Financial Proposal to be submitted by the Service provider should be

firm and valid for a period of 90 days from the last date of submission of the proposal.

2.3 Tender Fees and Earnest Money Deposit :

2.3.1 The Proposal shall be accompanied by non-refundable tender fee of Rs.5,900/- [Five

Thousand Nine Hundred Rupees Only] by Demand Draft (DD) Nationalized Bank or as

appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only in favoring Shri

Ambika Bhojnalaya, Ambaji Payable at Ambaji (Non-Refundable)

2.3.2 The Proposal shall be accompanied Earnest Money Deposit (EMD) of Rs.2,40,000/-

(Two Lakh Ten Thousand Rupees Only) in form of Demand Draft (DD) Nationalized Bank

or as appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only in favoring

“Shri Ambika Bhojnalaya, Ambaji Payable at Ambaji. (Refundable)

2.3.3 The Proposals without tender fees and EMD shall be deemed as non-responsive and

liable to be rejected.

2.3.4 The EMD of the successful bidder shall be withheld by SAAMDT for a period of three

months. The EMDs of other bidders will be refunded within a period of maximum

Three month after the process of selection is over.

2.4 Contents of the Proposal :

2.4.1 The proposal shall comprise of three envelopes as prescribed below.

Envelope 1: Tender fee and EMD

Envelope 2: Technical Proposal

2.4.2 The Outer Envelope shall contain Demand Draft towards Tender Fees, EMD and

separate envelopes of Technical and Financial proposal.

2.5 Submission of Technical Proposals :

2.5.1 The Original Technical Proposal shall contain no interlineations or overwriting, except

as necessary to correct errors made by the Service provider themselves. The person

who signs the proposal must initial such corrections.

2.5.2 Technical Proposal shall be placed in a sealed envelope clearly marked “Technical

Proposal”. The envelopes containing the Technical and Tender fee & EMD shall be

placed into an outer envelope and sealed. This outer envelope shall bear the Name of

the Assignment, submission address, etc.

2.5.3 The Technical bid must reach SAAMDT on or before as per mention Date & time by

RPAD or Speed Post or by courier or by hand. Any proposal received by SAAMDT after

the deadline for submission shall be returned unto opened. SAAMDT shall not be

responsible for any postal or courier delays.

2.5.4 The financial proposals of all the qualifying firms will be opened in the presence of the

Service providers’ representatives who choose to attend. The selected Service

provider will be informed of the decision made by SAAMDT through a letter after

completion of the evaluation process.

2.5.5 SAAMDT will correct any arithmetical errors in Financial Proposals. While correcting

arithmetical errors, in case of discrepancy between the amounts mentioned in words

and figures, the amount quoted in words shall only be considered and evaluated.

2.6 General Terms and Conditions :-

2.5.6 Bidders can download the tender document free of cost from the website, but will

need to submit the bids along with the DD for Bid Document Fee at the time of

physical submission.

2.6.1 All the tender Document EMD, Tender fee and Tender supporting documents should

be submitted physically by hand or by RPAD or Speed Post or by courier within

stipulated time.

2.6.2 Price Bids will have to be submitted online as per prescribed formats.

2.6.3 Bidders have to submit Price Bid in electronic form only. Offers in physical form will

have to be submitted for technical bid alone. Such submission will have to be

accompanied by required forms and documents, and instrument for payment of Bid

Document Fee and Bid Security.

2.6.4 Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the

Notice Inviting Online Tenders section.

2.6.5 The award of contract shall be made to a qualified Bidder, whose responsive Tender is

determined to be the lowest evaluated Tender and who meets appropriate standards

of capacity and financial resources and satisfy the qualifying criteria as laid in the

Tender Documents. However, if the Bidder gets qualified for more than one individual

works and if he happens to be the lowest responsive Bidder in more than one work,

maximum number of works that can be awarded to him shall be decided on the

aggregate qualifying criteria for all such Bids (Physical as well as Financial). Bidder

shall be eligible to get only those number of Bids for which he gets qualified and

SAAMDT reserves the right to award works in such a way that it ensures least cost

combination for SAAMDT. This shall be applicable irrespective of the mode of inviting

Tenders i.e. individual standalone Bids or Packages/Slices.

2.6.6 Conditional Tender shall not be accepted.

2.6.7 The Bidders are advised to read carefully the "Instructions" and "Eligibility Criteria"

contained in the Tender Documents.

2.6.8 SAAMDT reserves right to accept the lowest responsive offer and/or reject any or all

tenders without assigning any reason.

2.6.9 The interested Bidders shall satisfy Qualification Criteria as per describe pre-

qualification Table.

2.6.10 Alternative e-Tenders are not acceptable.

2.6.11 Award of contract will be made to a qualified bidder whose responsive Tender is

determined to be the lowest evaluated tender with due consideration to his maximum

Physical and Financial capacity to Bid, number of individual Bids in which his Bid

happens to be the lowest responsive Bid and as per the Least Cost Combination as

may be advantageous to SAAMDT.

2.7 Compliance with Laws and Labour Regulation :-

Agency shall comply with the applicable laws, rules and regulation such as the food

safety and standards Act for the rendering of the services in terms of his Agreement.

In addition to the above, for the labour employed for performance of the services,

Agency shall ensure compliance under the required labour laws like minimum wages

Act, Workmen Compensation Act, Payment of wages Act, etc. In particular agency

shall have a right to hire contractual labour in order to meet the labour requirement

for performance of the Services. Provided all the legal Compliances for the contractual

labour shall be the responsibility of Agency.

2.8 The successful tenderer will have to deposit a Performance Security Deposit as below

(1) Rs.4,00,000/- (Four lakh Rupees only) for General Category in form of DD in favor

of favoring Shri Ambika Bhojnalaya, Ambaji Nationalized Bank or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Refundable)

(2) Rs.2,40,000/- (Two Lakh Fourty Thousand Rupees Only) for Registered Agency

The bidder registered as a Micro and Small Enterprise (MSME) shall submit a valid

Udyam Registration Certificate along with either a valid CSPO Certificate or a valid

NSIC Certificate. Submission of any one of the two certificates (CSPO or NSIC) is

mandatory.In from Demand Draft in favor of favoring Shri Ambika Bhojnalaya,

Ambaji Nationalized Bank or as appear by Government of Gujarat like as UTI, IDBI,

HDFC or ICICI Only(Refundable)

2.9 Agreement on Stamp : if Agency Deposit Security Amount by Cash/D.D then

Agreement sign on Stamp of Rs.300/- amount

2.10 Joint Venture not acceptable for this Work

:: ANNEXURE – 1 ::

Technical Bid Form

(Profile of the Bidder)

Sr. Particulars Details Enclose Page

1 Name of the Agency

Detailed office address of the Agency with Office

Telephone Number, Fax Number and Mobile

Number and name of the contact person with

company authorized Document

2 Detail of Tender Fee (Examption Certi. Not Valid)

(i) Amount Rs.5,900/-(With GST)

(iv) Issuing Bank (Only Nationalized or UTI, IDBI,

HDFC or ICICI ) Only

(v)Exemption for Registered Agency in

MSME/Udyam registered bidders seeking

exemption from Tender Fee and Earnest Money

Deposit (EMD) shall be required to submit a valid

Udyam Registration Certificate along with a valid

NSIC or CSPO Certificate, wherever applicable,

covering the scope of the tendered work, as part of

the Technical Bid. In the absence of the prescribed

valid documents, the bidder shall not be entitled to

claim exemption from the Tender Fee and EMD and

shall be required to pay the Tender Fee and EMD in

accordance with the provisions of the Tender

Document. (Copy Must be Attached)

3 Details of EMD

(i) Amount Rs.2,40,000/-

(iv) Issuing Bank (Only Nationalized or UTI, IDBI,

HDFC or ICICI ) Only

(v)Exemption for Registered Agency in

MSME/Udyam registered bidders seeking exemption

from Tender Fee and Earnest Money Deposit (EMD)

shall be required to submit a valid Udyam Registration

Certificate along with a valid NSIC or CSPO Certificate,

wherever applicable, covering the scope of the tendered

work, as part of the Technical Bid. In the absence of the

prescribed valid documents, the bidder shall not be

entitled to claim exemption from the Tender Fee and

EMD and shall be required to pay the Tender Fee and

EMD in accordance with the provisions of the Tender

Document. (Copy Must be Attached)

4 Date of establishment of the Agency in Only same

field (Minimum 5 Years Form 31st March 2026)

(attached Certificate of Registration of Firm Issued

by Component Authority)

5 Experience of having successfully complete similar

works (Only Catering services, cooking & servicing in

meals) during Last 7(Seven) year ending last days of 31-

3-2026, previous to the one in which applications are

(A) Three similar completed works costing not less

than Rs.32.00 Lakh (40% of estimated cost)

(B) Two similar completed works costing not less

than Rs. 40.00 Lakh (50% of estimated cost)

(C) One similar completed works costing not less

than Rs.64.00 Lakh (80% of estimated cost)

(Copy to be enclosed)

6 Must Enclose Running ISO Certificate with Verified

Audit Report (Copy to be enclosed)

7 PAN / TAN Number (Copy to be enclosed)

8 Running License of Food & Drugs Department

(Copy to be enclosed)

9 GST Number (Goods and Service Tax)

(Copy to be enclosed)

10 The average annual turnover of the bidder in Similar

Works Like catering field business during the last three

financial years (2022-23,2023-24,2024-25) should be

double the bid value. Documentary evidence in the

form of certified audited balance sheet for the relevant

period or a certificate from a Chartered Accountant

showing the financial turnover or actual production

details for the relevant period should be uploaded along

with the bid. If the date of formation/incorporation of

the bidder is less than 3 years, the average financial

turnover or actual production in respect of the financial

years completed after the date of formation will be

considered for this criterion. (Copy to be enclosed)

11 Income Tax Return of (2022-23,2023-24,2024-25)

complete File Enclose

12 Whether the firm is blacklisted by any government/

Semi government or any Organization for any criminal

case or any other reason is registered against the firm or

its owner / partners anywhere in India. If no then

affidavit on Rs.100 Stamp with notary is to attached in

this regard after date of publish tender notice.

13 Only For Registered For MSME Category:-

Agencies exempted from payment of tender fee and

Earnest deposit and other benefits as per the

Resolutions of the Government must be required to

Small Enterprise (MSME) shall submit a valid Udyam

Registration Certificate along with either a valid CSPO

Certificate or a valid NSIC Certificate. Submission of

any one of the two certificates (CSPO or NSIC) is

14 List of clients (Catering Services Only)

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:: ANNEXURE – 2 ::

FINANCIAL BID FOR POLICE MESS MEAL

including per Day

Qty Par Material,

No. Approx charges,

Morning Tea And Breakfast

To (1) Tea-Coffee

26-09-2026 (2) Breakfast (Desi Chana,Bataka Per

poha,Dhokla,Upma,) Dish

Dudhi no Halvo(Sweet), Chapati-

Puri, Kadhi, Pulav, Red Lentil(Lal

Choli) Curry, Cabbage and Potato

Curry, Roast Papad, Buttermilk,

Magdal no Halvo(Sweet), Chapati-

21-09-2026 Puri Dal-Rice, Chickpeas (Kabuli

Chana), Chickpeas, Mix Green Curry,

Roast Papad, Buttermilk, Mix Salad

Mohanthal, Chapati-Puri, Jira Rice,

22-09-2026 Dal Fry, Chickpeas (Desi Chana)

Masala Bhindi, Roast Papad,

2 Buttermilk, Green Salad

Magaj(Sweet), Chapati-Puri, Kadhi,

23-09-2026 Pulav, Val Curry, Spinach Fry Curry

(Gilodi Fry) Roast Papad, Buttermilk,

Malai Motichur(Sweet) Chapati-Puri

24-09-2026 Dal-Rice, Green Peas (Vatana),

Mix Green Curry, Roast Papad,

Buttermilk, Green Salad

Gol Ladoo(Sweet), Chapati-Puri, Jira

25-09-2026 Rice, Dal Fry, Chickpeas Curry

(Chola,) Bhindi Fry, Roast Papad,

Buttermilk, Mix Salad

Fada Lapsi(Sweet), Chapati-Puri,

Kadhi, Pulav, Moong Bean Curry,

fulavar-vatana-tameta mix curry,

Roast Papad, Buttermilk, Green

Dried Bhaji, Bhakhri, Khichdi-Kadhi,

Bhakhri, Tomato Curry with Sev,

Kachchi Khichdi, Gujarati Kadhi, Dal

Palak Curry, Green Salad

Bhakhri, Masala Bhindi, Shaadi

Khichdi, Tikhi Kadhi, Besan Gatta

Curry, Mix Salad

Bhakhri, Spinach Curry (Gilodi),

22-09-2026 Vagareli Khichdi, Gujarati Kadhi,

Cabbage with Peas Curry (Kobij

Vatana), Green Salad

Bhakhri, Bottle Gourd and Split

Chickpea Curry Dudhi (Chana

3 Dal)Kachchi Khichdi, Tikhi Kadhi

Moong Bean and Spinach Curry(Mag

Palak) Mix Salad

Bhakhri, Brinjel&Tomato Curry

24-09-2026 (Ringan/Tamatar), Shaadi Khichdi,

Gujarati Kadhi, Besan Gatta, Green

Bhakhri, Potato and Chickpea Curry,

25-09-2026 Vagareli Khichdi, Tikhi Kadhi,

Cabbage with Peas Curry (Kobij

Vatana), Mix Salad

Bhakhri, Spinach Curry (Gilodi),

26-09-2026 Kachchi Khichdi, Gujarati Kadhi,

Moong Bean with Palak Curry,

Administator & Addi.Collector

Shree Aarasuri Ambaji Mata

Devasthan Trust, Ambaji