Procurement of 4G Lte based handheld push to talk device a.k.a walky talky of motorola brand wave ptx tlk-100 product 14 nos and providing service (air charge/subscription charge/runnning charge) for existing 13 & new these 14 walky talky AS PER BMC TENDER SPECIFICATIONS AND CONDITIONS for 3 years. [2nd Attempt]

PROCUREMENT OF 4G LTE BASED HANDHELD

PUSH TO TALK DEVICE A.K.A WALKY TALKY

OF MOTOROLA BRAND WAVE PTX TLK-100

PRODUCT 14 NOS AND PROVIDING SERVICE

(AIR CHARGE/SUBSCRIPTION

CHARGE/RUNNNING CHARGE) FOR EXISTING

13 & NEW THESE 14 WALKY TALKY AS PER

BMC TENDER SPECIFICATIONS AND

CONDITIONS FOR 3 YEARS. [2ND ATTEMPT]

MILESTONE DATES

Sr. Description Date

1 Online e-tendering 02/05/2026 to 22/05/2026

Till 18:00 hours

2 Last date of Offline/Physical submission of 28/05/2026 Till 18:00 hours

tender (Tech. Bid+ EMD+ Tender Fee)

3 Online query The tenderer who intend to raise their

queries can do so only through mail

address [email protected] & cfo-

[email protected] on or before

4 Pre Bid Date and Venue Not Scheduled

5 Opening of tech. bid 29/05/2026 at 12:00 hours. If possible

6 Opening of price Bid Will be decided later. Generally within

days of opening of Tech.Bid.

7 Bid Validity 180 Days

8 Tender Fee (Non Refundable) INR 1500/-(Non Refundable)

9 EMD INR.28,500/-

10 SD (Successful L1 bidder has to submit for 5% of Final Approved Tender Value

Agreement purpose. )

Chapter Content Page No.

1 Fees & Deposit

2 Technical Bid Evaluation Criteria

3 Financial Bid

4 How to Submit Tender Covers

5 Scope of work

6 Other Terms & Conditions

7 Format of Financial Bid

1. Fees & Deposit:

 Tender Fee : Tender fee of Rs. 1500/-(Non Refundable) in only form of demand draft.

 Ernest Money Deposit (EMD) : An earnest money deposit of INR.28,500/- in only form of

Above both Tender Fees and Ernest Money Deposit Has to be made in favour of Municipal

Commissioner, Bhavnagar Municipal Corporation, Bhavnagar, payable at Bhavnagar and it should be

of any nationalized or schedule bank and it should be accompanied along with qualification documents

during dates (as mentioned in Milestone dates) at CHIEF FIRE OFFICER, FIRE & EMERGENCY

SERVICES, NIRMALNAGAR, BHAVNAGAR.

2. Technical Bid Evaluation Criteria:

The bidder should fulfil following Technical Eligibility Criteria and should upload the scanned

copy of the entire following documents as part of the Technical bid on N-procure site and same

should be send physically During Office time during dates (as mentioned in Milestone dates) at the

office of CHIEF FIRE OFFICER, FIRE & EMERGENCY SERVICES, NIRMALNAGAR,

BHAVNAGAR strictly by Speed-Post.

No. Description 1 Description 2 Description

Bidder Has to Submit following documents copies

with dully signed and stamped. [1] Pan Card [2]

GST Certificate [3] EPF Registration Certificate [4]

ESIC Registration Certificate [5] Declaration of

Non Blacklisting certificate on INR.300/- stamp

paper as original copy [6] Declaration of In case Some Documents

Documents submitted in this tender being Genuine are not applicable such as

and True as original copy. [7] Should have the EPF or ESIC, then bidder

equipment license issued by Department of can submit "Disclosure of

Telecommunications (DoT). [8] Bidder should have Certificate is not

Basic local state service office for after sale service Applicable" for each such

1 Documents support document proof required. certificate.

Firm Registration Certificate like memorandum and

article of association or certificate of incorporation

Entity or partnership deed or registration certificate issued

2 Certificate by registrar of firm/MSME etc.

3 ISO Certificate Copy dully signed and stamped.

Annual Turnover Certificate from Registered

Chartered Accountant for any three years ( FY2025-

[Average Annual Turnover should be greater than

4 Turn Over 20 Lacs]

Bidder must be an authorised Distributor of

Motorola Company for their Push to Talk Walky

Talky Devices including Motorola Wave PTX

TLK-100 Devices. The Certificate for the same

from Motorola Company has to be submitted. Also

provide letter from Motorola stating They are

authorising you to participate in this Tender to

supply Motorola Wave PTX TLK-100 Device to

Bhavnagar Municipal Corporations and Motorola

Authorised will provide standard warrantee on these devices if

5 Distributor supplied.

Bidder should have wide experience of supplying

such devices to Government Entities, Renowned

Private companies in last 3-4 years. Bidder should

attach such experience Documents such as Work

orders, Work Completion Certificates for

Documentation purpose. Bidder must have

Experience delivered TLK-100 devices to at least 50 in quantity

6 Certificate to Government Entities.

 Bidder who qualify in technical bid, has to give demonstrations of the said walky talky.

Purpose of this demonstration is to make sure bidder can provide running of the walky talky

‘un-interruptly’/’smoothly’.

3. Commercial/Financial Bid:

Commercial/Price bid must only be submitted online on “https://bmctender.nprocure.com/”. Price

should be quoted inclusive of all Taxes & Charges. Price should not be mentioned anywhere else

otherwise bidder will be dis-qualified. Bidder’s bid must consist of (a) price of walky talky 14 nos and

(b) Price for Annual “Running”/”Subscription”/”Air” Charges of 14(new)+13(existing)=27 walky talky

(motorola wave ptx tlk 100).

4. How to submit hard copy of tender documents/cover:

Cover (1): "Tender Fee & E.M.D Cover" – As the name suggests, this cover should include the

original Demand Drafts (DD) for the Tender Fee and the E.M.D. It should be properly sealed.

Cover (2): "Technical Bid Cover" – This cover should include all the required supporting documents

as mentioned in the tender. Prepare and seal the above two sub-covers, and place them in Cover (3):

the Main Cover. Seal the main tender cover as well.

On the Main Tender Cover, clearly write:

 Name of the work,

 Bidder’s name,

 Contact details, and

 Last date and time for submission of the tender.

5. Scope of Work:

 Successful Bidder Has to supply 14 NOS Motorola Brand

Company Product No Of Units to be Supplied

Motorola Solutions Pvt. Wave PTX TLK-100 14 NOS

Ltd. with standard

 Successful Bidder has to provide standard warrantee applicable on these devices

by Motorola. Bidder will have to act as mediator and provider of warranty from

 Bidder has to provide 3 years of Service (Subscription/Air/Running) of Motorola wave ptx

tlk-100 devices quantity

Schedule of requirements for poc walky talky services :

Services are required as under :

i. Breakdown Maintenance Service: In case of any breakdown of the equipment/system,

on receiving a call from the Buyer, the Bidder has to provide maintenance service to

make the equipment/system serviceable.

ii. Response time: The response time of the Bidder should not exceed 72 hours from the

time the breakdown intimation is provided by the Buyer.

iii. Serviceability of 90% per year is to be ensured. This amounts to total maximum

downtime of 37 days per year. Also un-serviceability should not exceed 3 days at one

time. Required spares to attain this serviceability may be stored at site by the Bidder

at his own cost. Total down time would be calculated at the end of the year. If

downtime exceeds permitted downtime, LD would be applicable for the delayed

iv. Maximum repair turnaround time for equipment/system would be 7 days. However,

the spares should be maintained in a serviceable condition to avoid complete

breakdown of the equipment/system.

6. OTHER TERMS AND CONDITIONS

6..1. Security Deposit:

6..1.1. Successful bidder will have to separately submit security deposit of 5% of the final

contract amount and Security Deposit may be furnished in the form of a Demand

Draft or an unconditional and irrevocable Performance Bank Guarantee (PBG)

issued by any nationalized/scheduled bank (excluding State Bank of India), drawn

in favor of “Commissioner, Bhavnagar Municipal Corporation,” payable at

Bhavnagar. Duration of Security Deposit should be as per Liability period which in

this case is 3 years, hence 36+2 months validity Bank guarantee should be

submitted by successful bidder.

6..1.2. Successful bidder will have to separately submit security deposit for agreement

6..1.3. Bank guarantee should be valid for 3 month beyond the date of completion of all

contract obligations period. d) Security deposit will be repaid without interest after

completion of said work of this tender.

6..1.4. If the bidder/agency fails to complete the work or if the work is left incomplete in

between BMC will forfeit the security deposit and black list the agency.

6..2. Rejection of the bid: BMC reserves the right, at its sole discretion and at any stage

during the evaluation of proposals, to disqualify any bidder for any of the following

6..2.1. Submission of proposal documents after the prescribed deadline.

6..2.2. Providing false or misleading information in the forms, statements, or

attachments submitted as part of the proposal.

6..2.3. A track record of poor performance in the past three years, including

abandonment of work, failure to fulfil contractual obligations, excessive delays, or

financial failures in any project.

6..2.4. Submission of a proposal that is incomplete, non-responsive, or lacking the

required supporting documentation.

6..2.5. Failure to provide clarifications when requested by the Corporation submitted a

proposal with price adjustment / variation provision.

6..2.6. Being declared ineligible or blacklisted by the Government of Gujarat, any of its

Public Sector Undertakings (PSUs), or the Government of India due to corrupt or

fraudulent practices.

6..2.7. Inclusion of any price adjustment or variation clause in the proposal.

6..2.8. Adoption of any undesirable approach or method at any stage of the tender

process, which shall result in immediate disqualification.

6..2.9. Submission of a conditional proposal.

6..2.10. Non-submission of the Tender Fees & Earnest Money Deposit (EMD) in the

prescribed cover; such tenders shall be summarily rejected.

6..3. Dispute Redressal:

In the event of any dispute or difference arising out of or in connection with this tender,

the courts at Bhavnagar shall have exclusive jurisdiction. Furthermore, the agreement

shall be governed by and construed in accordance with the laws of India.

6..4. Corrigendum/Addendum of Bidding Documents

6..4.1. At any time prior to the last date for submission of bids, BMC may, for any reason—

whether on its own initiative or in response to a clarification requested by a

prospective bidder—modify the Tender Document through the issuance of a

corrigendum/addendum.

6..4.2. Any such corrigendum/addendum shall be considered an integral part of this

Tender Document.

6..4.3. The corrigendum/addendum, if any, will be published on the following websites:

•https://bmctender.nprocure.com/

• https://bmcgujarat.com

6..5. Liquidated Damages/Penalty : Tenderer shall have to complete contract (Delivery of the

Devices only) within 30 days after getting firm work order otherwise penalty will be

charged as per norms of Bhavnagar Municipal Corporation. In case of late delivery

penalty will be charged 0.5% of the tender value of delayed quantity per week.

Maximum amount of penalty shall not exceed 10% of the Delayed Material Value

according to tender bid. In case of more delay, B.M.C shall terminate the contract and

blacklist the agency for 03 years. For competing in any type of tender of B.M.C in that

case, S.D. will be forfeited. Final decision of same will be taken by Municipal

Commissioner, Bhavnagar

6..6. Payment : Payment will be done as per completion of the part of the tender work. Once

Walky talky is successfully delivered, Installed and commissioned , payment for the same

will be released , after that Service charge (Subscription/Air/Running charge) will be

released on satisfactorily completion of period of the particular year. Hence whole

payment will be done in four parts like [1] First Payment: After Walky Talky gets

delivered, installed and commissioned successfully [2] Second Payment: After

completion of first year of Running of walky talky successfully [3] Third Payment: After

completion of Second year of Running of walky talky successfully [4] Fourth Payment:

After completion of third year of Running of walky talky successfully.

6..7. Jurisdiction: In the event of any dispute or difference arising out of this e-tender/

contract, the jurisdiction of the court shall be Bhavnagar (Gujarat) only. While executing

the agreement, the supplier shall be governed at all times by all laws, regulations etc.,

in force in Gujarat State.

6..8. Dispute: In the event of any problem, dispute or difference arising out of or under this

contract, the decision of the Municipal Commissioner, Bhavnagar Municipal

Corporation, Bhavnagar, will be final and binding to the parties to this contract. Any

dispute not resolve shall Be referred to arbitration tribunal as per the gujarat public

works contracts disputes arbitration tribute act

6..9. Conditional offer will not be accepted and same will be treated as non-responsive.

6..10.Tender agreement: The e-tenderer shall be required to enter into an agreement or due

performance of the contract. The stamp duty on all documents to be executed in

connection with this work to be entered into shall be borne by supplier. The security

deposit (SD) in form of F.D.R./bank guarantee shall be deposited for required value. The

contract agreement will have to be executed on a stamp paper of appropriate value as

per value orders in force for the time being.

6..10.1. E.M.D. of the first lowest firm/company will be forfeited if they fail to enter

into agreement within prescribed time limit for entering into agreement.

6..11.Extension for delay:

If the supply is delayed by (1) force majeure, (2) serious loser damage by fire, (3) strike, bandh,

curfew, rally, heavy rains, flood, cyclone, earthquake, lockdowns, or natural calamities

occurs,(4) electricity staggering,(5) any other case, which is beyond the control of contractor.

Commissioner will decide period of delay extension. However Final Decision whether to grant

time extension will be of Commissioner, Bhavnagar Municipal Corporation, Bhavnagar.

6..12.Municipal Commissioner, Bhavnagar Municipal Corporation, Bhavnagar, reserves the

right to accept or reject any or all the e-tender(s) without assigning any reasons thereof

and to split up the parallel this work more than one party.

Compulsory in Online Format only & Strictly Not to Be Submitted

Offline/Physically Or else Bider will be Disqualified.

The Municipal Commissioner

BHAVNAGAR Municipal Corporation,

Sub: Financial quote for “PROCUREMENT OF 4G LTE BASED HANDHELD PUSH TO TALK

DEVICE A.K.A WALKY TALKY OF MOTOROLA BRAND WAVE PTX TLK-100 PRODUCT

14 NOS AND PROVIDING SERVICE (AIR CHARGE/SUBSCRIPTION CHARGE/RUNNNING

CHARGE) FOR EXISTING 13 & NEW THESE 14 WALKY TALKY AS PER BMC TENDER

SPECIFICATIONS AND CONDITIONS FOR 3 YEARS. [2nd ATTEMPT]”

Resp. sir/madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

procurement document, submit our financial quote for the supply & service work. The price

quoted includes packing, forwarding charges, all taxes and duties and charges etc. delivery

will be made at FES, Nirmalnagar B.M.C-Gujarat at site specified by B.M.C.

Price Bid for Motorola Wave PTX TLK-100 Walky Talky 14 Nos and Service for the period of

Year for 27 Such Devices.

Rate (Per Piece of

Walky Talky) For A

Item or Rate (Per

Piece of Walky Total

Sr Talky per year) For Amount

No Item Quantity Years B Items (INR.)

Supply of Walky Talky Push To

Talk Device of Motorola Brand

A Wave Ptx Tlk-100 Device 14 NA

(Air/Subscription/Running

Grand Total Amount (INR)

Grand Total Amount (INR)

Price Inclusive of all kind of Taxes and Charges. Delivery at Bhavnagar.

Stamp & Sign of Bidder