Work of service & maintenance of Ductable Air split A/C (17 Ton-each unit have 8.5 TR02 No’s outdoor unit) for Thyristor Room unit 5 and Water cooled type A/C package unit (5.5 Ton) for ESP Control Room 3&4 at GTPS. (As and when require basis).

Date of opening of online Technical Bid, all

relevant documents submitted through online

process, Cover for Tender fee and EMD at 15:30

As per Tender Notice

Hrs (Online technical bid will be opened for

Bidders who have submitted Cover for Tender Fee

Tentative date of on-line opening of price bid (if Party has to be in touch with

possible) at 15.30 hrs. website

https://tender.nprocure.com

and also with e-mail sent by

EW- 335 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per PQC)

must be submitted/attached through online form only. Bidder has to upload

scanned copies of original documents (Notarized / self-attested copies of original –

as specified in tender document) with bid. No physical documents to be submitted

(2) Payment of Tender Fee /Earnest Money Deposit (EMD):

Bidder shall have to pay Tender Fee & EMD as mentioned in the Tender

Document either in Demand Draft, Pay Order or Bank Guarantee (only for EMD)

in favour of Gujarat State Electricity Corporation Limited payable at

Gandhinagar, Gujarat. The scanned copy of original document shall have to be

uploaded online with the bid and RPAD or Speed Post only addressed to The

Chief Engineer (G), Gujarat State Electricity Corporation Limited, Thermal

Power Station, Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e.

PRILIMINARY STAGE (EMD Details- scan copy(online) & Original document- Hard

Copy submission), TECHNICAL STAGE (on line submission only) and

COMMERCIAL STAGE (on line submission only).

 First preliminary stage will be opened and if the documents submitted by

bidder towards payment of Tender Fee & EMD are found ok, then only

Technical Bid will be opened (On-line). Tenders submitted without Tender Fee &

EMD by the firms, will be rejected without entering into further correspondence.

Submission of required documents for exemption of Tender Fee and EMD

 The exemption in payment of Tender Fee and EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering

process for the product which they are manufacturing / service which they

are providing and have Udyam registration for items / service under

2. Start-ups which participate directly in tendering process for the product

which they are manufacturing/service which they are providing and re-

cognized by DPIIT under the Start-up India Program and has obtained

Udyam registration.

3. Organization which has registration certificate for the manufacturing

product of the tender, from Gujarat Khadi Gramodyog Board or Khadi and

Village Industries Commission(K.V.I.C)or Commissioner of Cottage

4. Board/Corporations/PSUs of the Central/State Government for their

own manufactured items.

5. State Government recognized organizations like(i) organizations for blinds,

dumb and deaf, disabled, mentally disabled persons;(ii)women's self-help

group recognized by Gujarat Livelihood Promotion Company; which

participate directly in tendering process for the product which they are

manufacturing / service which /they are providing.

6. OEM and service providers rendering services directly or by its own and

having annual turnover of INR 500 Crore or more

7. Sellers/Service Providers holding BIS license for the Primary Product

Category whose credentials are validated through BIS database.

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or

EW- 335 PUR-F-006 RFQ-

similar categories (i.e. other than Manufacturers/Service Providers) are not

eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - In case of an upward

change in terms of investment in plant and machinery or equipment or

turnover or both, and consequent re-classification, an enterprise shall

continue to avail of all non-tax benefits of the category (micro or small or

medium) it was in before the re-classification, for a period of three years

from the date of such upward change.

 Vendor Registration with GSECL is not compulsory for submitting this

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same

should be valid one year from the date of expiry of BG. Bank Guarantee should be

confirmed through Structured Financial Messaging system (SFMS). SFMS allows

intra/interbank message transfer system of banking. Our bank details are as

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice will

not be accepted. Once the offer Submitted by the Contractor before due date

of submission, the Contractor will not be allowed to submit revised/

additional/Modified/other after opening of bid. Any alterations/ modification

to the bids received after submission of offer shall not be considered unless

carried for by the Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (Tender document fee, Technical

offer of the bidder) offer of the same bidder will not be considered and no any

further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and not

to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted

price bid will be considered for evaluation. Further if the quantity quoted differs in

the any of the technical bid forms and in price bid forms, it is discretion of CE

Committee –GSECL to consider the quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in online

the attested copy of EPF code certificate issued by RPFC without fail

otherwise tender will not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For Works &

(8) In case short submission of documents with bid and / or clarification if any

required from the bidder, The required details / documents may be asked from

(9) It shall be sole responsibility of the bidder that the uploaded scanned documents

(in PDF form) Remain legible and should not be password protected

(10) Tender will be evaluated on basis of Data / Details / Documents submitted by

online form only.

(11) It is mandatory for all the bidders to upload their tender documents by on line

only (E-tendering) in scheduled time. No documents shall be considered

physically which are mentioned for on-line submission only.

(12) The bidders are required to fill up all the online annexure / forms and shall be

uploaded invariably. This is intended for transparency and speedy evaluation of

EW- 335 PUR-F-006 RFQ-

the bids. Instead of simply confirming / attached in bid / refer physical offer, the

Bidder shall fill in the particulars against appropriate place in respect of each line

appearing in each online annexure. Wherever required, bidder shall invariably

have to upload supporting authentic documents in the online bid. (In the absence

of required details in the online annexure, the purchaser has every right to

evaluate the bids accordingly and bidder cannot raise any objection against any

point during evaluation.

(13) Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted.

Tender without EMD shall be rejected.

(15) The GSECL reserves the right to award the work to one or more bidders,

considering their technical and financial capacity OR to reject any or all tenders or

accept any tender without assigning any reason thereof.

(16) Once the offer Submitted by the Contractor before due date of submission, the

Contractor will not be allowed to submit revised/ additional/Modified/other after

opening of bid. Any alterations/ modification to the bids received after submission

of offer shall not be considered unless carried for by the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any

reasons thereof.

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration

following documents are required and mail to [email protected] and

[email protected]. After registration vendor have to upload the invoice in the

VMS system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 335 PUR-F-006 RFQ-

BIDS FOR WORKS GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting their

 online tender with Tender Fee & EMD Fee cover will be opened as per tender notice

date and time. and if the documents towards payment of Tender Fee & EMD are

found OK then only, offer of the bidder will be considered for further evaluation.

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the

validity of the offer and (ii) the Tenderer fails to furnish / deposit the security

 “It shall be mandatory to submit security deposit within 10 days from the date of

issue of Letter of Intent before order placement. In case when successful bidder not

at all responding within notice period or withdraws his offer then his EMD shall be

forfeited and he will not be allowed to participate in the tenders invited from the

same office for the period of One year for that place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of

works/jobs, drawings (Refer Schedule-B), required technical qualification for

execution of the works/job etc. for which price are to be quoted. Also, all the

technical details of the stores/materials offered in accordance with the

Corporation scope of work, specification guaranteed technical particulars and

conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties

at maximum higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note

that the required documents should be invariably submitted in online only. If

party has not submitted tender in online is liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to qualify for

acceptance of their technical bid. The acquisition of the tender documents by any

party will not automatically qualify the party as to its capability to execute such or

similar orders. The Corporation shall assess the capability of the party at the time

of evaluation of the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder is

qualified for execution of the works. After opening of the online technical bids, the

competent authority will evaluate on the basis of technical qualification criteria. If

contractor’s bid does not meet the technical qualification criteria, then his

technical bid will be ignored. Decision taken by the CE(G),GTPS will be binding to

all in this regard.

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates

in accordance with the technical specification specified in technical bid with all

commercial terms and condition. The Price Bid must be submitted strictly as per

Schedule-B and shall be submitted online only, not by physically.

Incomplete bids and amendments and additions to bids after opening of the bids

will be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened.

After technical bid is opened, for modification, if any, all shall be given equal

2.2) Price bids of technically acceptable tenders shall be opened after analyzed

&scrutiny of the technical bid.

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference

wherever necessary to ensure clear and proper co-relation of the two bids without

ambiguities whatsoever. Any technical questions information and clarifications

that may be required pertaining to this Tender should be referred to the Chief

Engineer (Gen), Gandhinagar, TPS-382041 reserves the right to reject any OR all

tenders without assigning any reasons thereof.

EW- 335 PUR-F-006 RFQ-

2.4) Bidders have to quote their rates online only as per GSECL’s given format of price

2.5) The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B) the price bid submitted in physical mode shall not be considered.

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only:-“Party shall have to quote their rates in Schedule “B”

of price bid only along with commercial terms and conditions. The details of

applicable GST, service charges, packing & forwarding charges, freight, insurance,

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties

at maximum higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no

specifically mentioned then company will have option to take the prices as

exclusive of taxes and duties at maximum higher slab rates for the evaluation of

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as

applicable unless otherwise mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST, the

same must be clearly specified with valid declaration and certificate from

department. In the event of withdrawal/ cessation of the supplier from

composition scheme during the tenure of the contract, the rate(i. e. price)

mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer himself, In no case additional amount towards GST or

otherwise will be paid/reimbursed to supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where from

the bidder intends to supply the goods/services, meaning there by the bidder has

to supply the goods/services from the relevant declared/ registered place(s) of

(d) The bidder shall not include GST in their quoted rates; but the bidder has to

separately indicate the GST rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be applicable.

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN

NO. (copy of PAN to be enclosed) Tenders submitted without GSTIN No by the

firms, the offer will be rejected without entering into further

correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 335 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may

be caused in his man or material. Moreover, the contractor shall be fully

responsible for any damage caused to the Corporation’s properties done by his

man/materials while executing the work. The Corporation will be entitled to

recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force

of contractor is inadequate, other agencies/ departmental personnel will be put in

parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job or his

work is not found satisfactory the same will be got done at his cost and risk and

additional expenditure incurred by the Corporation will be recovered from him by

giving one week's notice.

4. To sublet or transfer of contract without prior written approval of Corporation

shall be treated as breach of contract and it shall be punishable by forfeiting the

S.D. as well as termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of

contract and in case of disputes. The decision of Chief Engineer (Gen), TPS

GANDHINAGAR shall be final, binding & acceptable to the Contractor. If

contractor fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be

6. Conditional tender will not be accepted. Withdrawal of tender condition

unilaterally by you before or after opening of tender will not be permitted.

7. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's officer

and then if suitable will be accepted by the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition.

10. The rates should be quoted without any condition. The rates be written in words

and figures legibly.

11. Revision of prices or any commercial terms affecting the price after opening

of technical bids shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a non

judicial stamp paper, the cost of which will have to be borne by the contractor and

will have to sign the contract and tender booklet of the Corporation.

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security

deposit will be charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Works More than Rs.

Enterprise or Exempted 3% of Order Value

Organization which are

exempted from paying

For all other Enterprises 5% of Order Value 5% of Order Value

Note: Security Deposit will be collected from the successful tenderer at the rates

mentioned above. This may be recovered by deduction through running bills of the

contractors and / or by treating the Earnest Money Deposit (Bid Security) paid at the

time of submission of the tender.

14. The Bank Guarantees will be executed on the standard form prescribed by the

corporation. In case of the Bank Guarantees furnished / submitted, they should

have clear one time validity till the completion of the order in all respects and up

EW- 335 PUR-F-006 RFQ-

to the expiry of Guarantee period from the date of the work completion. Bank

Guarantee for Interim period will not be allowed. If by any reasons the work period

is extended then contractor should undertake to renew the Bank Guarantee at

least one month before the expiry of the validity failing which GSECL will be at

liberty to encash the same.

“It shall be mandatory to submit security deposit as per above table within

10 days from the date of issue of Letter of Intent before order placement. In

case when successful bidder not at all responding within notice period or

withdraws his offer then his EMD shall be forfeited and he will not be allowed

to participate in the tenders invited from the same office for the period of

One year for that place from where tender is invited.”

If the Tenderer fails to pay the Security Deposit or defaults in

execution of the orders placed or if GSECL suffers any financial loss due to

this, then GSECL will be at liberty to adjust the amount from other orders of

the same firm or by encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is to be

made through SIDBI / ICICI by Board, are to be borne by you as per the Govt. of

India’s latest guidelines.

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be

delayed, the tenderers will be asked to extend the same without change in

the prices or any terms and conditions of the offer. If any change is made,

original or during the extended validity period, the offers will be liable for outright

rejection without entering into further correspondence in this regard and no

reference will also be made.

16. If successful contractor fails to pay the required security deposit and does not

come forward to execute the work, the full value of EMD will be forfeited by the

17. Any terms and conditions mutually agreed to writing shall be for a part of the

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

20. Regarding the quality and acceptance of the jobs the authorized officer's decision

will be binding and final and no dispute on this account will be entertained.

21. General terms and conditions of the Corporation for works contract will be made

applicable for this work also.

22. No material for the said work will be supplied by the GSECL except specified in

schedule thereof.

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work

completion period as specified in this tender. Delay in execution of order on

account of any other reason will be subject to penalty.

24. PBG (Applicable / Not Applicable) : “The supplier/contractor/party (i.e.

tenderee) has to give Bank Guarantee with validity period of additional 01 (one)

month i.e. more than actual Guarantee/Warranty period of

6/12/18/24/36/48/60 months (depending upon product) to safeguard

Company’s interest in case of any eventuality happening on the last day of the

Guarantee/Warrantee period after office hours of the Bank or Bank holidays.”

25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in

supply and / or erection, testing and commissioning activities beyond contractual

cutoff date / stipulated period in the order shall be subjected to penalty (not

liquidated damages) at the rate of ½% of the contract price / order price per week

or part thereof subject to a maximum of 10% of the total contract value / order

value (i.e. End cost including taxes & GST).

26. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery

date will be to the company’s account subject to the claim being supported by

EW- 335 PUR-F-006 RFQ-

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated time

in all respects, the penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as

may be deemed necessary by the GSECL at its sole discretion at any time before

the due date of opening of the tender.

29. Tenderer should furnish a list of orders for similar work executed by them

indicating the name of the party and their order reference to whom they have

worked, to be furnished in Annexure- 6. Failure to do this will result on

contractor’s tender being rejected without any reference.

30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored

without any reference; hence tenderers should withdraw such printed conditions if

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL,

the offers may be ignored. However it will be solely at GSECL’s discretion to

consider the technical deviations OR not for considering the Tenderer. No

correspondences of the Tenderer after opening of the bid will be entertained in this

33. The contractor will be responsible and liable for any damage to man and materials

during his work.

34. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also to

be used wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B

is executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding on

37. Registration certificate under labor contract act will have to be obtained before

execution of contract.

38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

39. The following List of Annexures and Documents (available in this tender

document) should be invariably submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the tender.

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with

company’s seal should be submitted along with the Technical Bid in online only.

40. Please note that any additional conditions / deviations, if any, found in the

Commercial terms & conditions, then the Price Bids of such tenderers will not be

opened and no further correspondences in the matter will be allowed.

41. Tenderer should invariably fill up all the details of all the Annexure of this tender

document. This is mandatory. Also all the Annexures should be duly signed by

authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers submitted

with the tender should be serially numbered, and properly documented. This must

43. All the above points should be complied by the Tenderers. If not, tenders are likely

to be ignored without making any further reference.

EW- 335 PUR-F-006 RFQ-

44. If participating bidder/agency have stake in one or more other agencies / bidder

who are participating in same tender and on account of submission of wrong

information / declaration in the tender / enquiry certificate – A, then the bidder

will be declared as disqualified automatically and EMD / SD will be forfeited.

Further, GSECL shall take stern action including stop dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders

without assigning any reasons thereof and to split up the work between the

parties as the case may be.

46. Relationship of employee: - Every bidder should, at the time of submission of

bid, give a declaration as under.

“If in any bidder company/firm, the interest (i.e. Shareholding in company and

share in partnership firm) of any employee of the tendering Company or his/her

relative as defined in section 2(77) of the Company’s act. 2013 is 10% or more, the

tendering Company will not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of

interest with other bidders. Such conflict of interest can lead to anti-competitive

practices to the detriment of Procuring Entity’s interests. The bidder found to have

a conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one more parties in this bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids

in which the parties are involved. However, this does not limit the inclusion of

the components/sub-assembly/assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers or

quote on their behalf in a particular tender enquiry. One manufacturer can

also authorize only one agent/dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/ management units in same/similar

line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time. Every bidder should, at the

time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, as above

48. All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

EW- 335 PUR-F-006 RFQ-

Firm along with a certificate regarding verification of authenticity of documents as per

the format placed at Annexur-1. All the documents submitted by the bidder in

support of the meeting Technical QR only shall be digitally signed by the Specified

Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm.

The verification and certification of authenticity of documents is acceptable from any

of the following:

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, lndia.

2. M/s Gulf Lloyds industrial Service lndia Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s lntertek lndia Pvt. Ltd.

5. M/s SGS lndia Pvt. Ltd.

6. M/s Moody lnternational (lndia) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (lndia) Pvt. Ltd.

9. M/s Bureau Veritas (lndia) Pvt. Ltd.

10. Hertz lnspection & Services Pvt. Ltd.

11. IRCLASS Syslems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e.

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified &

certified by the Specified Third-Party inspection Agency (TPIA) or Statutory Auditor

of their Company or Practicing CA/CA Firm in support of Technical QR. All the

costs pertaining to third party verification and certification (including those by

statutory auditors) shall be borne by the Bidder. GSECL shall have no liability

(financial or otherwise) towards the same and shall not be liable for any claim/

dispute between the bidder and the Specified Third-Party inspection Agency (TPIA)

or Statutory Auditor of their Company or Practicing CA/CA Firm

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 335 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing

(On letter head digitally signed by a person duly authorized to Sign on behalf of the

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in support

of Meeting the Qualifying Requirements

Ref : Tender no.: ________________

M/s._______________________________________________(hereinafter called Bidder) having

Registered office at_____________________intend to participate in above referred tender

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents,

which are also attached with this letter. The same has been verified from the Original

Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and

1. Doc ref. no. _________________________ dated______________ (name of Documents)

2. Doc ref. no. _________________________ dated ______________ (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor

have any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________ (Bidder)

for the purpose of participating in the subject tender/s.

EW- 335 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that

may be caused in his man or material. Moreover, the contractor shall be fully

responsible for any damage caused to the Corporation’s properties done by his

man/materials while executing the work. The Corporation will be entitled to

recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force

of contractor is inadequate, other agencies/ departmental personnel will be put

in parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor. At any stage of the contract period, if the contractor

fails to complete the job or his work is not found satisfactory the same will be got

done at his cost and risk and additional expenditure incurred by the Corporation

will be recovered from him by giving one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise

approved by the competent authority.

4. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's

officer and then if suitable will be accepted by the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of

the materials in good condition.

7. Any terms and conditions mutually agreed to writing shall be for a part of the

8. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

9. Regarding the quality and acceptance of the jobs the authorized officer's decision

will be binding and final and no dispute on this account will be entertained.

10. General terms and conditions of the Corporation for works contract will be made

applicable for this work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except specified

in schedule thereof.

12. Penalty :-If the work is not done as per specification given by the Corporation in

stipulated time in all respects, the penalty will be levied as per Corporation's

rules. Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in the

order shall be subjected to penalty (not liquidated damages) at the rate ½ % of

the contract price / order price per week or part thereof subjected to a maximum

of 10% of the total contract value/ order value (i.e. End cost including GST)

13. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery

date will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and

materials during his work.

15. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also

to be used wherever necessary while working.

16. Corporation reserve the right to terminate the contract if quantity shown in

Schedule-B is executed earlier.

17. All the terms and conditions specified in Industrial & safety laws are binding on

18. Registration certificate under labor contract act will have to be obtained before

execution of contract

EW- 335 PUR-F-006 RFQ-

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e.

as per actual work done. NO ADVANCE payment will be allowed. Net Payment

will be released within 30 days after completion of work and submitting their

relevant invoices.

21. Dispute Resolution Mechanism: For works contracts and composite Contracts,

the arbitration mechanism shall be governed by the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the

parties arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity thereof (herein after

referred as "the Dispute") shall, upon the written request of either party by

referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or

contrary claims as indicated herewith in sub clause (1) of Clause 21 arising

under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be

referred to arbitration under the Gujarat Public Works Contracts Disputes

Arbitration Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once

during total contract period (for as & when and AOH/COH contract) maximum

up to Rs.1000 or actual cost per worker/ labour /person, whichever is minimum

after verification & recommendation by concern doctor. In case any worker left

the work in between than for replacement Worker Company will not provide any

reimbursement, however it is compulsory to submit new report of replacement

worker for fitness certificate at contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical

examination to be given to contract employee for whom GSECL are conducting

Periodic Medical examination at company’s cost at GTPS. If a contractor fails to

undergo periodic medical examination, they have to undergo prescribed

investigation as per hazard analysis from outside, No reimbursement to be given

for these investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 335 PUR-F-006 RFQ-

BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

Work of service & maintenance of Ductable Air split A/C (17 Ton-each unit have

TR*02 No’s outdoor unit) for Thyristor Room unit # 5 and Water cooled type A/C

package unit (5.5 Ton) for ESP Control Room # 3&4 at GTPS. (As and when require

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following

credentials for technically qualifying criteria in soft ONLY.

Sr. Proposed tender PQC

1 Experience of having successfully completed similar works during last 7 years

ending last day of month previous to the one in which applications are invited

should be either of the following

a) Three similar completed works costing not less than the amount equal to

b) Two similar completed works costing not less than the amount equal to

c) One similar completed works costing not less than the amount equal to

Similar Work means: Work of Maintenance and servicing of Split A.C. machines

and Ductable Type, 04 Ton Capacity Air conditioning unit and Water cooled type

2 As per CO circular : GSECL/GM(F&A)/BBC/381 Dt: 21.04.2025

Financial qualification criteria:

(1) The Average Annual Turnover of the bidder, shall not be less than

Rs.135801.00 during the preceding three (3) financial years as one date of

Techno-Commercial bid opening.

(2) Net worth of bidder shall not be less than 100% of the bidder’s paid up share

capital as on the last day of the preceding financial year. In case the Bidder

meets the requirement of Net worth based on the strength of its Subsidiary (ies)

and/or Holding company and/or Subsidiaries of its Holding Companies wherever

applicable, the Net worth of the Bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding Company, in combined manner

should not be less than 100% of their total paid up share capital. However

individually, their Net worth should not be less than 75% of their respective paid

share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are

individual net worth which shall not be less than 75 % of the respective paid

up share capitals and y1, y2, y3 are individual paid up share capitals.

(3) In case the bidder is not able to furnish its audited financial statements on stand-

alone entity basis, the unaudited unconsolidated financial statements of the

bidder can be considered acceptable provided the bidder further furnishes the

following documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder

along with copies of the Audited consolidated financial statements of its

EW- 335 PUR-F-006 RFQ-

Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the

unaudited unconsolidated financial statements form part of the Consolidated

Annual Report of the company.

(4) In cases where audited results for the last preceding financial year as on the

date of techno-commercial bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall be considered acceptable. In

case, Bidder is not able to submit the Certificate from practicing Chartered

Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered

for evaluating the financial parameters. Further, a Certificate would be required

from the CEO/CFO, stating that the Financial results of the Company are under

audit as on the date of Techno commercial bid opening and the Certificate from

the practicing Chartered Accountant certifying the financial parameters is not

(5) The bidder must submit Average Annual Turnover and Net worth Certificate in

support of Financial QR, duly certified and verified for authenticity from

Independent Statutory Auditor of their company/Practicing Chartered

Accountant/ C.A. Firms/ TPIA (Third Party Inspection Agency) empaneled /

approved by GSECL along with copy of Annual Audited Accounts of last three

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free

reserves. Free reserve means all reserves credited out of the profits and

share premium account but does not include reserves credited out of the

revaluation of the assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any,

shall be reduced from reserves and surplus.

3 Details of P.F. code No. from the appropriate provident fund authorities and details

of P.F. paid to the employees for last six months. Certificate of separate provident

fund account number.

4 Bidder shall have to submit the PAN card No for Income Tax with documentary

proof and Copy of GST registration to be enclose.

5 Partnership Deed/Memorandum of Association & Articles of Association: If

contractor is not sole proprietor, then contractor shall have to furnish the copy of

partnership deed along with offer. In case of a Corporation, the M/A & A/A is

required to be submitted, without which offer is likely to be ignored. If contractor

shall also submit power of Attorney.

6 The tenderer shall have to produce the document of last three years annual

account, i.e. Profit & loss account and balance sheet.

7 Details of Tools, tackles, equipments and personals available with firm relevant to

the job/subject tender.

EW- 335 PUR-F-006 RFQ-

8 Copy of the updated valid labour contract license from the appropriate authorities

and updated workman group insurance policy covering labour engaged.

9 Details of skilled/semi-skilled persons presently employed by the contractor having

sufficient knowledge of similar jobs.

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all tenders

without assigning any reason thereof and to split up the work between more than one party

as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected. After

acceptance of the Technical Bid, the Price Bid will be considered for opening.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 335 PUR-F-006 RFQ-

Sr. Details Confirmation

No. (Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and YES / NO

price). “Annexure - 4”.

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO

of work to be carried out by contractor specified duly

signed and with seal of firm.)

I / WE, confirm that following documents are attached with the technical bid

Signature of the Tenderer

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE

GIVEN FLAG MARKING FOR IDENTIFICATION.

EW- 335 PUR-F-006 RFQ-

Subject:. Work of service & maintenance of Ductable Air split A/C (17 Ton-each unit have 8.5 TR*02

No’s outdoor unit) for Thyristor Room unit # 5 and Water cooled type A/C package unit (5.5 Ton) for

ESP Control Room # 3&4 at GTPS. (As and when require basis).

Reference: Tender No. EW-335

Due on date: / /

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Scope of Work &

requirements during execution of work in tender mentioned under reference along

with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any, found in

the Commercial terms & conditions, our offer shall be out rightly rejected without

assigning any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other related

matters for the tender documents.

c) General rules and directions for the guidance of contractor booklet of GSECL,

GTPS on our website under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules,

Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted

Signature of the Authorized

Representatives of the firm

Seal of the Firm

Name of the Tendering Firm / Agency:

EW- 335 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST

Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)

taking / Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) -

(If Applicable)

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is

required along with the Technical Bid)

PAN NUMBER (Also Physical Document is

required along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also

Physical Document is required along with

the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR

CONFIRMATION OF PAYMENT

Address of Registered Office Factory Works Authorized

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW- 335 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Description Quantity Unit

EW- 335 PUR-F-006 RFQ-

Work Completion Period

EW- 335 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S

PRE-QUALIFICATION CRITERIA.

Party should submit below executed detailed work order physically along with the

Technical Bid. This is mandatory.

Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS

No OF REFERENCE OF WORK AMOUNT FULLY ORDER

WORK No. & DATE EXECUTED. UNDER

YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW- 335 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.

Party should submit below executed work performance certificate physically along

with the Technical Bid.

Sr. No. Name of the Authority by Reference No. & Details of Works

whom certificate is issued date

EW- 335 PUR-F-006 RFQ-

ANNEXURE – 8 ( for Works )

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] ( GST )

3 The Last three-year Audited Annual Accounts, Positive

Net worth certificate, and Average Annual Turnover

certificate certified by charted accountant as Per

Qualification Requirement

4 Please quote your GST Registration No. (Also Physical

Document is required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also

Physical Document is required along with the Technical

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case

may be], along with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval -

letter in the EMD cover).

EW- 335 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

AND TO BE SUBMITTED WITH TECHNICAL BID.

EW- 335 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and

“This is to certify that we have not worked for the subjected tender viz.…………………. to

other SEBs / Power Utilities with this tender details of GSECL at lower % price than the

% prices quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months

are given below:

Signature of the Tenderer

Seal of the Firm

EW- 335 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical Bid.

1. PRICES:[FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR:__________________

3. GST :[INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. In case of GST(SGST,CGST OR IGST)please specify place

of Manufacturer unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee)(Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC

No./Valid UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the

date of opening of Technical Bid

11. PAYMENT TERMS AGREED: 80% against T.R.C. within

30days & balance 20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor ,partners, directors [As the case

may be], along with address, telephone, fax no. e-Mail ID

Signature of Tenderer Company’s roundseal

EW- 335 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: Tender No.:

M/S. ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black

listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW- 335 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical Bid.

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case

may be), along with Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and

Average Annual Turnover certificate certified by charted accountant as Per

Qualification Requirement.

(6) A copy of Goods and Service Tax Registration document along with valid

Registration Number as per Annexure –

(7) A copy of PF Registration document along with valid Registration Number as per

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance

with the GSECL’s Work Tender specifications and as per Technical detail work/

drawing as mentioned in the Tender Specifications. There is no commercial or

Technical deviation in the offer from the Corporation’s Tender Specification. I

undertake to abide by the GSECL’s tender description and Particulars. I undertake to

complete work strictly as per the GSECL’s Technical specification/ Scope of work/

Guaranteed Technical Particulars / Drawing, even if any technical deviations are

mentioned by me. I also undertake to abide by all commercial conditions of the

GSECL, including work completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender will be

out rightly ignored in the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the Tenderer is

not according to the GSECL’s specifications, Guaranteed Technical

Specifications/ Scope of work, Drawing and commercial terms and conditions

and false certificate is given by the Tenderer, then GSECL will not deal with the

firm for the present Tender. It is, therefore requested that the Tenderer should

take care in giving their offer and submission of documents.

3. The conditional tenders will not be accepted.

EW- 335 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the

quoted items/works of the tender along with online Technical Bid)

Ref.: Tender No: / Gem Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted or

executed any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works

price/any work at rate lower than the rate offered in this tender in any station of

GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period from six (6)

months prior to two (2) months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of

GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above

undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender, if it is not within period mentioned above

I/ We accept above undertaking.

Seal of the firm Signature of the tenderer

With designation

EW- 335 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

ON FIRM’S LETTER HEAD:-

signatory of M/s. __________________________________ hereby certified that M/s.

______________________________________is not related with other firms who have

submitted tenders for the same work under this inquiry / tender and the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the

tendering Company or my/our relative as defined in section 2(77) of the Company’s act.

2013 is 10% or more, the tendering Company will not deal with such company/firm at

Also I /We declare that, I/We have not conflict of interest with other bidders, as

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict of

interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one

more parties in this bidding process, if :

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about

or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/sub-assembly/assemblies

from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers

or quote on their behalf in a particular tender enquiry. One manufacturer

can also authorize only one agent/dealer. There can be only one bid from

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

EW- 335 PUR-F-006 RFQ-

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that is

the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/management units in same/similar

line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time.

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW- 335 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA

To, create an environment where Business Confidence is built through Best Business

Practices and in fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical ■ Not to bring pressure

standards in business and recommendations from outside GSECL

professions. to influence its decision.

■ Ensure maximum transparency ■ Not to use intimidation, threat

to the satisfaction of inducement or pressure of any kind on

stakeholders. GSECL or any of it’s employees under

any circumstances.

■ To ensure to fulfill the terms of ■ To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

■ To ensure regular and timely ■ To provide goods and/or services

release of payments on due dates timely as per agreed quality and

for work done. specifications at minimum cost to

■ To ensure that no improper ■ To abide by the general discipline to be

demand is made by employees or maintained in our dealings.

by anyone on our behalf.

■ To give maximum possible ■ To be true and honest in furnishing

assistance to all the Vendors / information.

Suppliers/ Service Provider and

other to enable them to complete

the contract in time.

■ To provide all information to ■ Not to divulge any information,

suppliers/contractors relating to business details available during the

contract/job which facilitate him course of business relationship to

to complete the contract/job others without the written consent of

successfully in time. GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-

completion of agreement/ formal so as to influence the price.

contract/ work order.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW- 335 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED.

TPS: GANDHINAGAR.

Work of service & maintenance of Ductable Air split A/C (17 Ton-each unit have

TR*02 No’s outdoor unit) for Thyristor Room unit # 5 and Water cooled type A/C

package unit (5.5 Ton) for ESP Control Room # 3&4 at GTPS. (As and when require

Technical terms & Condition

(1) Contractor is required to unconditionally take over all the Ductable air cooled type AC

and water cooled type A/C package unit in working condition as is where basis as

(2) All Defects/breakdown calls for the machine will have to be collect from workshop office

(in variably) everyday, taking on hand on same day and resolve in the stipulated time

(3) All Ductable air cooled type AC and water cooled type A/C package unit equipment

under contract will be serviced four times during the year compulsory i.e. serviced

once in three months as per as per specified in schedule:–B.

(4) Shifting of machine [including all accessories] as demanded by EIC as required, shall

have to be done by contractor. Contractor is also required to ensure that no damage

occurs to the property of corporation. Any such damage shall be appropriately recovered

by the corporation.

(5) All the defect of Ductable air cooled type AC and water cooled type A/C package unit will

be attained at site only. In case there is requirement of shifting the unit at party’s

workshop than complete proposed work will have to be given to EIC. The shifting

charges will not given by GSECL.

(6) Contractor has to keep one Supervisor having minimum qualification of Refrigeration/Air-

(7) Maintenance and service contract of Ductable air cooled type AC and water cooled type

A/C package unit shall include repairing / rectification of all faults in the Ductable air

cooled type AC and water cooled type A/C package unit by repairing of parts or by

replacing or by providing required new spare parts with work as per mentioned in the

(8) Contractor has to carry out servicing & minor repairing work for Ductable air cooled type

AC and water cooled type A/C package unit at as per service site requirement &

instruction of GSECL engineer in charge. Servicing work is inclusive of cleaning of

complete Ductable air cooled type AC and water cooled type A/C package unit internal

all component cleaning, wiring checking & re-soldering on loose contact, evaporator coil,

fan-motor cleaning, replacement of missing nut-bolt, screws etc with supply of screw &

nut-bolts. etc.

(9) During the contract period, every Ductable air cooled type AC and water cooled type A/C

package unit is to be serviced once in three (03) month or as per directed by EIC.

(10) Party shall have to credit old replaced/damage parts in GTPS site/ store.

(11) In case of gas leakages, contractor has to detect the leakages & refill the appropriate

gas by N2 flushing after due repairing of leakages. Required tools, brazing tools, gas,

welding/brazing rod, Gas R-22 or equivalent gas, nitrogen etc as per environment

norm to be arranged by contractor as per requirement for each gas charging.

(12) Blower Motor and Fan motor rewinding work will be carried out by the contractor with

necessary materials. Before rewinding contractor shall have to take Meager jointly

GSECL site Engineer to ensure about failure of motor.

(13) Contractor shall have to give 06 (six) months free replacement guarantee for new

supplied Blower motor and fan motors (Sr.No-9,10) for Ductable air cooled type AC

and (Sr.No-2) for water cooled type A/C package unit.

EW- 335 PUR-F-006 RFQ-

(14) Contractor has to replace faulty compressor by new compressor of Std. ISI make from

Blue star, Copeland, Danforce, Kirloskar, Bluestar, Shriram, National, Voltas, and

Lloyd with documental proof (i.e. Purchase proof of company/dealer

Guarantee/Warranty certificate). The defective compressor will be retained with the

contractor. Free replacement with gas charge has to be given for failure/defect during

the guarantee period. Guarantee Period for compressors is One (01) year from the date

of the commissioning.

(15) Compressor replacement work consists of dismantling of damage compressor, arrange

for replacement by new one, refitting of replaced compressor in Ductable air cooled type

AC and water cooled type A/C package unit with gas charging by N2 flushing & leakage

checking & attending, etc. Refrigerant gas & N2 gas to be supplied by party as per

requirement of each compressor. Rates mentioned for replacement of new compressor

is inclusive of supply of R-22 gas or equivalent & N2 gas as per environment Nome

requirement for each Ductable air cooled type AC and water cooled type A/C package

(16) Contractor has to arrange to attend the minor defect of each Ductable air cooled type AC

and water cooled type A/C package unit within 36 Hrs after oral / telephonic intimation/

mobile message given to him. In case of any defect contractor has to arrange

manpower immediately to attend on top priority within 03 Hrs for minor defects and in

case major defect, each Ductable air cooled type AC and water cooled type A/C

package unit to be replaced from spare or any location as per instruction of EIC

immediately irrespective of night Hrs also.

(17) Daily at 9.00 hrs contractors has to collect defects from the section and after attending

the same maintenance card to be fill up along with spares utilized and get signature of

site operator/engineer after normalizing / repairing, for satisfactory work completion. Also

the same maintenance card to be signed by EIC.

(18) Contractor has to submit their bill every one month regularly and payment will be made

as per actual work done by contractor and joint measurement between GSECL &

contractor. Bill shall not be processed without fulfilling following mandatory evidences as

per Corp. rules.

(i) Joint measurement sheet.

(ii) Challan of material entry duly stamped by security department.

(iii) Old/replaced/scrap material credit report at GTPS main store.

(iv) NOC from LWO/IRO for bill process. I.e contractor shall have to furnish required

legal documents before LWO/IRO for verification to issue NOC.

(19) Contractor has to supply required spares as mentioned in each water each Ductable air

cooled type AC and water cooled type A/C package unit supply with work schedule-B(1)

and carry out maintenance work as per site requirement. Stock of consumable spares to

be kept on hand or credit to dept. store as per jointly decided or instruction of EIC. Even

though any spares/works required beyond the scope of supply and erection shall be

arranged after approval of GSECL competent authority.

(20) The contractor will be responsible and liable for any damage to man and materials

during his work.

(21) While execution of this job our plant and auxiliaries will be in running conditions. Hence

contractor has to take all precautions for safety etc. Safety belts etc. also to be used

wherever necessary while working.

(22) Corporation reserves the right to terminate the contract if quantity shown in Schedule-B

of each Ductable air cooled type AC and water cooled type A/C package unit is executed

(23) All the terms and conditions specified in Industrial & safety laws are binding on the

(24) Registration certificate under lab our contract act will have to be obtained before

execution of contract.

(25) Materials required as per schedule B-1 should be supplied after EIC prior

permission on as and when required base only. (No payment shall be made,

without replacing of any materials of schedule B-1)

(26) Validity of Order: -Validity of order is 24 Months from the date of commencement.

(27) TIME LIMIT EXTENSIONS : If contract is as and when required:“This contract can be

extended further for a period of 12 weeks or till finalization of new contract whichever

EW- 335 PUR-F-006 RFQ-

is earlier and during such extended period the rates will be payable at the existing

contract rate.”

(28) Party has to rewind the Fan motor as per Item. No. (3) & (4) for Ductable air cooled

type AC and Water cooled type A/C package unit of both Schedule-B-2 on

requirement and in such case old winding material will be retained with him.

(29) Party has to made necessary replacement of Compressor, Condenser & Evaporating

coil as per Item. No.(1),(2) & (3) of Schedule (B-1) for Ductable air cooled type AC

and Item. No. (1) of Schedule (B-1) for water cooled type A/C package unit on

requirement and in such case Old Condenser, Compressor & Evaporating coil will

retain with him.

(30) Bidder should quote/offer on total value of B1+B2 of Ductable air cooled type AC and

Water cooled type A/C package unit and not individually.

GENERAL TERMS & CONDITION

Sub:-Work of service & maintenance of Ductable Air split A/C (17 Ton-each unit have 8.5 TR*02

No’s outdoor unit) for Thyristor Room unit # 5 and Water cooled type A/C package unit (5.5

Ton) for ESP Control Room # 3&4 at GTPS. (As and when require basis)

The contractor shall submit the bill for the works on every three month invariably.

(A) You have to give his permanent contact number and service personal mobile numbers for

emergency requirement.

(B) Quantities mentioned in the Schedule-B-1 are approximate. Corporation may increase or

decrease the quantities in any category as deemed fit.

(C) All standard terms and conditions prescribed by the corporation for the work order shall be

applicable to the contract.

(D) Contractor shall indemnify GSECL against for any injury and/or damage that may be

caused in his man or material. Moreover, the contractor shall be fully responsible for any

damage caused to the Corporation’s properties done by his man/materials while executing

the work. The Corporation will be entitled to recover the damage from the party’s bill.

(E) At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in parallel for

expediting the work. Amount so incurred will be recovered from the contractor’s bill. In this

case decision of the Engineer-in-charge shall be final and binding to the contractor

(F) The contractor has to carry out the required work strictly according to guidance given by

the Corporation’s responsible officer.

(G) The Corporation reserves the right whether the materials to be accepted, or not. Only

specified and scheduled materials are to be examined by Corporation's officer and then if

suitable will be accepted by the Corporation.

(H) The contractor shall submit his bill in triplicate to the CE (G), GSECL, TPS, and

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition

(I) The contractor shall have to execute an agreement with the Corporation on a non judicial

stamp paper, the cost of which will have to be borne by the contractor and will have to sign

(J) If contract is as and when required “This contract can be extended further for a period of

12 weeks or till finalization of new contract whichever is earlier and during such extended

period the rates will be payable at the existing contract rate.”

(K) Guarantee:-Item No (1) of Schedule B-1 (New compressor) for Ductable Air split A/C

and Item No (1) of Schedule B-1(New compressor) for Water cooled type A/C

package unit machines shall be under guarantee period for 1(one) year from the date of

commissioning & shall be replaced free of cost within guarantee period, Also amount of

gas charging will not paid by GSECL for such replacement. Item No (9) & (10) of

Schedule B-1 for Ductable Air split A/C and Item No (2) of Schedule B-1 for Water

cooled type A/C package unit shall be also under guarantee period for 06 (six) month

from the date of commissioning & shall be replaced free of cost within guarantee period

and in such case have to credit old motor to workshop section. 20% amount of

guaranteed items [For Sr. No. (1), (9) & (10) of schedule-B-1] Ductable Air split A/C

and [For Sr. No. (1)& (2) of schedule-B-1] for Water cooled type A/C package unit is

EW- 335 PUR-F-006 RFQ-

withheld till completion of guarantee period.

(L) Bidder is required to inspect all the Order for the work of maintenance and servicing of

Ductable Air split A/C and Water cooled type A/C package unit at GTPS (of different

make & capacity) on as and when required basis for assessment prior to submission of

their bid and no complaint in this regards shall be considered in later stage.

FACILITIES TO BE PROVIDED BY PARTY FREE OF COST

(1) Transportation for shifting Ductable air cooled type AC and Water cooled type A/C

package unit [all accessories] from one location to another, transportation of spares &

(2) All Tools, tackles & manpower required for carrying out the job.

(3) Party has to supply all the spares as per Schedule-B, of reputed manufacturer only. (If it

required Party have been to credit minimum stock of supply material at workshop sub

store well in advance to avoid any emergency, as directive by EIC.)

(4) All required breezing/welding machines, electrodes, gas along with all accessories

including welder.

(5) All require consumable require carrying out the work (i.e. emery paper, brush for painting,

wire brush, Kathie, cotton waste, oil etc. require the complete the work.

FACILITIES TO BE PROVIDED BY GSECL FREE OF COST

(1) Red Oxide, oil paints, insulation, and false ceilings work per requirement and availability.

(2) Repairs of sheet metal ducting, grills, diffuser, masonry work, carpentry work and welding

(3) Water and electricity as per requirement of work and as per availability.

(4) Workshop facility only related to this work as per availability.

(5) Electrical work related to this work up to plug/ MCB/ELCB.

(1) Any delay that may take place in supply and / or erection, testing and commissioning

activities beyond contractual cutoff date / stipulated period in the order shall be subjected to

penalty (not liquidated damages) at the rate ½ % of the contract price / order price per week

or part thereof subjected to a maximum of 10% of the total contract value/ order value (i.e.

End cost including taxes & duties).

(2) Any machine when sent to party service center for gas charging/body

works/compressor/condenser replacement etc. Then the machine should be returned duly

repaired within 6 days period or otherwise penalty of Rs.100/- per day (Maximum of

Rs.3000.00) will be imposed. If penalty is more than maximum limit, actions will be imposed

as per corporation rules.

(3) Defect of any machine once it was given to party verbal/written should be taken on hand on

the same day (except major breakdown defect) and attend within 3 days otherwise penalty

of 50.00 Rs. /Day (Maximum of Rs. 1000.00) will be imposed. If penalty is more than

maximum limit, actions will be imposed as per corporation rules.

(4) Defect for All breaks down will have to be taken on hand on same day and to be resolved on

same day. And for Major break down within 6 days (Including time for replacement of faulty

compressor/motor/blower/condenser/evaporator/major body repair/replacement of

compressor / any other spares etc.) otherwise penalty of Rs.100/- per day (Maximum of Rs.

3000.00) will be imposed. If penalty is more than maximum limit, actions will be imposed as

per corporation rules.

(5) Payment shall be made as per actual machine serviced in each three month only. If

machine is not serviced for what so ever reason even after it was asked, then 50% of

applicable amount of comprehensive maintenance charges will be recovered as penalty in a

particular month.

(6) At the time of completion of contract, all the machines under contract shall be handed over

back in working condition with optimum output, otherwise cost of repairing if any required

will be recovered from the contractor’s bill.

(7) After replacement of any spares as per Schedule-B, if any machine is not giving optimum

output/poor cooling in such case no payment for service/repairs etc shall be made.

EW- 335 PUR-F-006 RFQ-

(8) Schedule-B items will be operated only after prior approval from EIC is taken. If any works

are carried out without prior approval of EIC, then the responsibility will solely on the

contractor, and no payment shall be made.

(9) Quantities mentioned in the Schedule-B, are approximate, corporation may increase or

decrease the quantities in any category as deemed fit with respect to the order amount. The

quantity will be executed as and when require basis.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 335 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

WHEREAS M/s. __________________________________________(Name and Address of the

Firm/company) having their registered Office at

________________________________(Address of the Firm’s registered Office) (hereinafter

called the “Tenderer”) wish to participate in the Tender No._______________ for

_________work (Supply / Erection / Supply & Erection Work, etc.) of

______________________ (Name of the Material/equipment / work) for Gujarat State

Electricity Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS a

Bank Guarantee for Rs._____________ (Amount of Bank Guarantee towards EMD) valid

till ____________ (mention here date of validity of this Guarantee which will be Six months

from the date of submission of bid of the tender) which is required to be submitted by the

Tenderer along with the Tender.

We,_____________________________________________(Name of the Bank & address of the

Branch giving the Bank Guarantee) having our registered Office at

_____________________ (Address of Bank’s registered Office) hereby give this Bank

Guarantee No. _________________ dated ____________ and hereby agree unequivocally

and unconditionally to pay immediately on demand in writing from Beneficiary

Gujarat State Electricity Corporation Limited or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs.____________(Amount of E.M.D.),

Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that

withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer within its validity or

Non submission of Performance Guarantee towards execution/supply period by the

Tenderer within 15 days from the date of issue of Letter of Acceptance by the Gujarat

State Electricity Corporation Limited would constitute a default on the part of the

Tenderer and that this Bank Guarantee is liable to be invoked & encashed within its

validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (mention here the date of validity of Bank Guarantee) and shall not be

terminable by notice or by Guarantor for change in the constitution of the Bank or the

Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or between the

Tenderer and the Gujarat State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the Beneficiary

(i.e. GSECL) Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this

Guarantee is restricted to Rs.__________(Amount of EMD) (Rupees

__________________________________) (in words). Our Guarantee shall remain in force till

_____________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before ___________ (Date of validity of

the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

EW- 335 PUR-F-006 RFQ-

forfeited and we shall be released and discharged from all liabilities there under.

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW- 335 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards execution/supply period ( Security

Deposit ) as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address

of the Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited, or any Officer authorized by

it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of

Performance Guarantee towards execution/supply period ) Rupees

said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or

claims under this Bank Guarantee are made to us in writing on or before

_____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I

EW- 335 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee/Warranty period as per

Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address

of the Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited, or any Officer authorized by

it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of

Performance Guarantee towards Guarantee/Warranty period ) Rupees

said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or

claims under this Bank Guarantee are made to us in writing on or before

_____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure – I.

EW- 335 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period and

Guarantee/Warranty period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address

of the Branch giving the Bank Guarantee) having our registered Office at

registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing from

the Gujarat State Electricity Corporation Limited, or any Officer authorized by

it in this behalf any amount up to and not exceeding Rs. _____________ (Amount of

Combined Performance Guarantees (PBG) towards Execution/Supply period and

Guarantee/Warranty period) Rupees

Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in force

until _______________ (date of validity of the Bank Guarantee).Unless demands or

claims under this Bank Guarantee are made to us in writing on or before

_____________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW- 335 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/04/2025/2712/DMO Dtd.

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up

to March 31, 2027. The validity cut-off date in the GR is with respect to date of

issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 36 Ahmedabad Mercantile Co-Operative

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank

SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-

operative Bank operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-

operative Bank Limited Operative Bank Ltd.

22 Gujarat Gramin Bank

EW- 335 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory

like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the

following Safety Rules. Concern principle contractors are responsible for informing &

observance of these rules by their supervisors/contract workers as well as the

owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to

submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated

their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to

indemnify the company for any loss or damage / accident / injury to the company’s

property / employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory

Manager as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL

gate pass format as per Aadhar card /Election card id proof & to follow the gate

pass issue procedure through concern department EE & SE, Security Officer,

LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer &

Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer

only for three days with prior permission of Factory Manager only. More than three

days, Permanent photo gate pass procedure shall be completed by contract agency

for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form

no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical

Officer for all contractor workers before commencement of work & examination

responsibility shall be taken by contractor as well as concerned Head of

Department .Pre-employment & Periodical medical examination of contractor

workers shall be carried out in form no.32 from GSECL Factory Medical Officer

after every six (06) months of contractor with their contractor workers. Contractor

shall be fulfilled all health requirements before commencement of work. After

completion of medical examination in form no.32/33, GSECL Factory Medical

Officer shall be signed in contract worker gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be registered

compulsory under The Building & Other Construction Workers (Regulation of

Employment and condition of service) Act, 1996 and The Gujarat Building & Other

Construction Workers (Regulation of Employment and condition of service) Rules,

2003 before execution the ”building or other construction work” means the

construction, alteration, repairs, maintenance or demolition, of or, in relation to,

buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water

drainage works), generation, transmission and distribution of power, water works

(including channels for distribution of water), oil and gas installations, electric

lines, wireless, radio, television, telephone, telegraph and overseas communications,

dams, canals, reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts,

pipelines, towers, cooling towers, transmission towers and such other work as may

be specified in this behalf by the appropriate Government, by notification but does

not include any building or other construction work to which the provisions of the

Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS training

format by TK Office/LWO.

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be

checked the issue PPE to contract workers as per nature of job, Form no.10 of

lifting tools and tackles, Driving license, Electrical contractor license, Electrical

trade qualifications, Safety induction training, SOP, supervisor qualifications etc.

EW- 335 PUR-F-006 RFQ-

After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be

signed in Contract worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who is

awarded the work order. Subletting of contract shall be allowed only if prior

approval of Power station chief before execution of work. Contractor/agency shall

be submitted the entire subletting contract documents with gate pass application

through concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer

& Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

1956, Valid Electrical contractor License shall be submitted to concern electrical

department EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the

time of apply gate pass by agency/party with latest renewal from Chief Electrical

Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by

Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety

Officer/ Safety Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by

contract agency & qualification certificate with experience certificate shall be

submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety

Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry

out the work on electrical lines and Apparatus, Contract person/worker

possesses a certificate of competency or electrical work permit, issued by the

Appropriate Government. That means, Electrical trade Qualification of contract

worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect),

ME/ M. TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM,

Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for photo

gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling

work /24X7 round the clock work/major shut down work, Qualified Safety

Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma

in Industrial Safety) shall be engaged by contractor during dangerous

operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles,

hydra mobile crane, Safety precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature

of vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles

(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver

license shall be checked every day by security shift in charge before entry in the

Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR,

with 05 years experiences. SOP will review & approve by concern

JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as

per the job requirement. Do not work without use of required P.P.Es. Contractor is

responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to

checked standard/make in PPE issue format by concern JE/DE/EE/SE/Safety

Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable

to give sufficient protection against hazards involved in their work / job to their

staff, as per the job requirement and insist / enforce their workers to put on the

same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs

found working without P.P.Es. Following is the list of various P.P.Es (as per

ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various works / worksites.

EW- 335 PUR-F-006 RFQ-

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety

Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to

their workers/supervisor compulsory & it will check by concern section HOD & Dy.

Safety Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and

International Standard before executions of work or at the time of gate pass apply

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

EW- 335 PUR-F-006 RFQ-

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his letter

head as per below mentioned format by Contractor before commencement of work

through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety

Helmet of all contractor workers at entry gate of Factory Premises & shall entered

contractor workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should

always remain present at work site. Concern JE/DE of GSECL shall be supervised

the contract work as per SOP .

(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/

C&I/Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be submitted

before starting the work & shall be checked by concern JE/DE/EE before starting

work & it’s record shall be maintained in concern section.

EW- 335 PUR-F-006 RFQ-

(20) The contractor shall take all the required safety measures prior to commencement

of work on dangerous substances, machineries or area at which cautionary notice

is displayed and obtain “Line Clear” or “Work Permit” through the concern

Department / Section JE/DE and shall be informed to concern section JE/DE for

closed/ returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by

concern JE/DE regarding hazards of specific work, risk & it’s control measure

(mentioned in HIRA) before starting the job work and records shall be maintained

for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are working

in factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by

contractor & contractor workers from Concern EE/Chief Chemist before starting of

chemical handling work.

(24) The contractor shall be checked & securely covered or securely fenced any opened

fixed vessel, sump, tank, pit or opening in ground or in floor which, by reason of its

depth, situation, construction or contents ,is or may be a source of danger before

starting the work each & every days or after interval/recess. Contractor supervisor

shall be informed to concerned HOD regarding any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches;

fuses, mobile phone etc are to be strictly followed by all workers who are working in

factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work

job, remove all the inflammable material lying at or nearby worksite or cover it

properly by suitable protective covering. Also, special care shall be taken before

carrying out such job & see that all possible contributing factors to set fire shall be

removed / vanished prior to commencement of the work. Advance intimation shall

be given to concerned section / fire section to commence the work in fire prone

areas. They should also keep ready all the First Aid Fire Extinguishers /

equipments & fire extinguishing media / material like sand / water buckets or

other appropriate equipment at such place.

(27) While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior to

commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand

lamp shall be used. For taking care of the persons working inside the confined

space / vessel, a supervisor / person capable to keep continuous watch on

person(s) working inside, assist them in case of emergency or arrange to get

immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders /

entrants / passers etc shall remain available near entry point or the entry point

shall be cordoned by a barricaded tape with a cautionary notice. After completion of

the works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed

in the original position as it were prior to commencement of the work and leave the

work place in safe condition in all respect, so as to prevent accident to fellow

(28) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

leading to plans or its auxiliaries, on which there is traffic movements or possible

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

EW- 335 PUR-F-006 RFQ-

(29) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

leading to plans or its auxiliaries, on which there is traffic movements or possible

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines /

gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe

operation & use it only if it is found safe to use. Do not use defective, unsafe or

improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken

directly at their own but shall be obtained through concerned Electrical

Maintenance Departments or their authorized persons or under their observations /

guidance only. The Electrical Section shall provide temporary electrical connection

up to contractor’s Mains Board on which it is compulsory to install mains switch,

ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed

adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire

also. Hence, it is necessary to use adequate capacity 3-wire power cord for single &

5-wire power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used

during work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by

Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based power

plant and list of tools and tackles shall be submitted with technical bid. Non-

Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by

JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift,

mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps,

Eye bolts or any fixtures), it shall be checked and used only if found safe to use.

Also, ensure that these are tested, examined & certified in form no.10 by Competent

Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not

expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Valid

Test certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer/ Safety Officer before commencement of work through

concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. While climbing on such

scaffolding or working on any structure at height, use of full body safety belt /full

body hardness with double lanyard & Fall arrestor & Helmet is compulsory. It is

also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant

activities / works except the work assigned to them, shall not loiter in the areas

other than their work jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone

EW- 335 PUR-F-006 RFQ-

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled

safely taking due care. To handle / shift such cylinders a special trolley /cage

meant for it must be used but in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur)

shall be provided on each vehicle by party/agency and it will check by shift security

in charge before entry of vehicles in the factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of

a prime mover or of any transmission machinery while the prime mover or

transmission machinery is in motion. Examination or operation of motion

machinery shall be made or carried out only by a specially trained adult male

worker wearing tight fitting clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the Fire

Station Mobile No as well as Station Fire Officer or Emergency Control room no

which is displayed at prominent place of factory like Main Security Gate, All unit

control room, Canteen area, Safe Assembly points, Fire Station, All security gates,

Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to

Safety Department through concerned Sectional Head / Engineer. The prescribed

Form No. 21 & ANNEXURE may be obtained from concerned section or Dy.Safety

Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical

Safety Officer through concern Sectional Head / Engineer. The prescribed

Electrical accident form no. A as per electricity act-2003 & Form No. 21 &

ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be obtained

from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical Officer to

LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then after injured

person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported

as per GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss

(43) Safety penalty shall be imposed against Offences by contract workers: If any

contract worker worked in a factory contravenes any provision of Factories act or

any rules or orders made there under ,imposing any duty or liability on workers,

contractor/agency shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

EW- 335 PUR-F-006 RFQ-

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety

Officer, Electrical Safety Officer, Factory Manager, If they will observed any safety

violations as per CO circular/statutory requirements then they must impose Safety

Penalty through office note directly against contract workers/ contract agency and

Office Note process through proper channel to concern Sectional head and Account

head for recovery purpose. Photograph/CCTV footage is to be put up with penalty

note by imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from party RA bill and

recovery Office note put up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod

pieces, scrap etc. are to be removed by contractor and scrap shall be deposited to

scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire

incident & near miss accident will be considered. Steps can be taken to review the

job assignment up to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements

/rules & regulations / norms and legal provisions laid down in various statutes.

Particularly the provisions of The Factories Act-1948 & the Gujarat State Factories

Rules-1963 (Amended up to date), The Electricity Act-2003 & rules, BOCW

Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health

EW- 335 PUR-F-006 RFQ-

(49) The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy.Safety Officer/Safety Officer/Electrical

Safety Officer in case of any ambiguity or needs further guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 335 PUR-F-006 RFQ-

Terms and Conditions regarding Labour L a w s

During the entire period of the contract, the Contractor and his Sub-Contractors

shall at all times comply with all applicable labour laws, rules, regulations,

notifications, and bye-laws issued by the Central Government, State Government,

or Local Authorities. This includes all existing laws as well as any amendments or

new notifications that may come into force during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following

Acts/Statutes related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment &

Conditions of Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen’s Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of

Service) Act, 1979;

14. The Building And Other Construction Workers' Welfare Cess Act,

17. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain

fully responsible for ensuring compliance with all other applicable labour and

welfare legislations, rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in

addition to other obligations prescribed under various labour laws, rules, and

regulations issued by statutory authorities such as the State Government or

Government of India from time to time, which the contractor shall strictly

comply with during the execution of the contract.

1) The Factories Act,

The contractor should not deploy worker below the age of 18 years

and above 60 years for the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the

provisions of the Factories Act,

Payment of Earned Leave should be made monthly together with wages for

better compliance of law. The contractor shall maintain Earn Leave

Register in Form No. 19 as per the provisions of the said Act and

submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date

and kept ready for inspection at any time or submitted on-time

to the concerned authorities as per applicability of the Acts by

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License

under Contract Labour (Regulation & Abolition) Act from the

appropriate authorities before commencement of work. The contractor

shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition) Act for employing necessary man power to

be required by contractor.

The contractor should not be allowed to engage fifty (50) or more

contract labourers without initiating to obtain the labour license under

the Contract Labour Act. (the said number i.e., fifty (50) or more

EW- 335 PUR-F-006 RFQ-

includes Supervisor and other staff).

3) Minimum W ages Act,

Contractor shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through nearest

Nationalized Bank compulsory, preferably situated in the premises of TPS area

in case of all works contract. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as well as debited entry of

amount displayed in the contractors’ own bank account as token of proof

towards payment of Wages through CLIM/prevailing system at relevant time.

Apart from Payment of wages through Bank, Contractors shall have to make

all other payments like Advances, Bonus, Leave Encashment etc. to their

labours through bank only and cash payment/entry will not be allowed.

Wages rates for contract laborers are applicable as per the terms and

conditions of the license. The contractor shall have to pay wages to workers as

notified by the Government of Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of

their right to minimum wages payment on or before 7th of each month shall be

dealt as per the provision of labour laws. Recurrence of the same may lead to

cancellation of awarded contract.

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the

Firm / Agency / Company itself for the subject work.

It should be ensured that all the contract labours engaged by

contractor are covered under the provident fund scheme and

employee’s pension scheme and their contribution must be remitted

regularly to the concerned R P F C . The photocopies of challan along

with E C R in this regards should be submitted regularly to the User

Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise)

statement regarding deductions against employees’ provident fund

and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of

wages (or at the rates made applicable by the Government time to

time). The contractor’s contribution and his workers contribution

towards provident fund and family pension scheme shall deposited

by the contractor with concerned PF Authorities.

5) W o r k m e n ’s Co mp ens ation & Employer’s Li a b i l i t y

The contractors shall have to obtain Employee Compensation

Policy under the Employees Compensation Act before starting

the work. Employee Compensation Insurance shall be obtained for

all the workers engaged for the execution of awarded contract. If any

of the work is sub-letted, the contractor shall ensure that the sub-

contractor take and provide workmen's compensation and Employer's

liability insurance for the labours engaged. Contractor is liable to pay

compensation in case of accidental injury arising out of and in the

course of employment as per the said Act and shall bear medical

expenses due to on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly

basis along with the payment of wages, calculated on a pro-rata basis per

month, which is equivalent to 15 days’ wages for each completed year of

service for every worker. (* applicable to A R C / B R C works contract

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an

accounting year, bonus, in accordance with the provisions of this Act,

For better compliance, the contractor should pay bonus amount

EW- 335 PUR-F-006 RFQ-

on a monthly basis along with wages calculated on a pro-rata basis per

month. Contractor has to submit the paid bonus details of its worker in

Form No. C as per the provisions of the said Act as and when

required by the Govt. Authority as well as by G S E C L .

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should

provide Maternity Leave and other benefits as per the provision of the

9) The Building and other Construction Workers’ Act,

For any construction work, fall under the definition of Section

2(1)(d), happening outside / inside the Factory premises the said

act will be applicable and the contractor or its sub-contractor shall be

liable to comply with the provisions framed there under.

10) The contractor shall give preference to existing or local contract

workers for engagement in the awarded contract and shall issue

appointment orders to each and every workers individually at the

time of their engagement during the period of contract and terminate

the same at the end of the each contract.

Follow the mentioned procedure at each milestone for the

execution of works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour

Welfare Officer / Industrial Relations Officer for all formalities

related to labour law compliance before commencement of the

contract and onward Labour Law compliance thereof, so that

later no dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that

contractor’s employees maintain strict discipline as regards

security, methods of safe working etc, and not to cause any

hindrance to smooth running of power station or in execution of

duties by G S E C L staff. Any lapse in this regard will be viewed

seriously and if lapse found, contract is liable to be terminated. If

any of contractor’s staff is found unsuitable or not behaving

properly, the contractor shall have to remove such worker from

the work-site on demand by EIC. To maintain harmonious

industrial relations amongst contract labours is solely the

responsibility of contractor. Any breach of the same will be viewed

3. A digital system developed at the request of the agencies working

at the premises of GSECL, is to facilitate them for easy, efficient,

effective management of data, gate passes, attendances, medical

records, Police Verification documents etc related to their

employees / workers deployed for various works and services

against work order of GSECL.

4. On receipt of LOA and before commencement of work, authorized

representatives of the agency shall login in the CLIMS online portal

/ prevailing system at relevant time and apply for registration of

their employees / workers uploading all information with required

documents in digital form. Upon completion of due verifications,

clearance by EIC and HR departments, contracting agency will

obtain gate passes. GSECL will only consider documents like wage

sheet duly accepted and signed by individual workers, as per the

engagement/deployment duration/hours of individual worker duly

certified by the agency, being the employer, for the purpose of

payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and

up-to-date data of their workers in the portal/ prevailing system at

EW- 335 PUR-F-006 RFQ-

relevant time. All statutory compliances under prevailing laws shall

remain the responsibility of the contracting agency. The agency

shall indemnify GSECL against any liabilities arising from non-

compliance of legal provisions or inaccuracies in the data

maintained by them in the digital portal of CLIMS/prevailing

system at relevant time.

5. The Contractor who intends to engage labours more than the

specified limit under law, then necessary - Form No. V under the

Contract Labour (R& A) Act, 1970 or Form No. VI under the

Interstate Migrant worker (employment regulation) Act 1979 as

applicable is to be obtained for the purpose of obtaining Labour

License from the Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure

Bio-Metric punching and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff

at site for daily supervision and for maintaining of various

registers and records required under the Labour laws and

contracts. No payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid

for that specific work order only and contractor should not divert

the man power for any other work order. If any work or

part thereof is desired/required to sublet, the contractor shall

obtain the necessary permission of EIC in black and white well in

advance which is mandatory for considering the statutory

documents of agency other than the agency who awarded work

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the

Contract Labours engaged by them, on or before 7th of every

month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of p o w e r s t a t i o n area.

The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as a token of proof towards

payment of Wages through CLIMS / prevailing system at relevant time.

2. All Contractors has to comply & maintain statutory documents /

registers under the provision of labour laws & E P F Act.

3. In case the contractor having more than one contract in the same

T P S , the contractor shall have to obtain work order wise

separate Gate Passes and submit the same with the documents of

statutory compliance that too work order wise every month to the

User Department to enable their onward billing clearance.

(13) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING

The contractor shall indemnify and keep indemnified the G S E C L

and every member, officer and employees of the G S E C L , also

Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or

in connection with the matter referred in above clauses and

elsewhere and against all actions, claims demands, cost and

expenses which may be made against the G S E C L by any

workman/ employees of contractor or any sub- contractor and or from

any liability any wise to any workman/employees of the contractor

or sub-contractor under any laws, rules or regulation having in force

of law including but not limited to claims against the owner under

employee compensation Act, 1923. The Employee’s Provident

Fund Act.1952, and/or the contract labour (Abolition and

Regulation) Act,

The G S E C L shall not be liable for or in respect of or in

EW- 335 PUR-F-006 RFQ-

consequence of any accident or injury to any workmen or other person

in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the G S E C L

against all such damage and compensation and against all

claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply

with all the labour laws as above- m e n ti o ne d and keep the

G . S . E. C .L . indemnified in respect thereof.

G S E C L : shall be entitled / empowered to deduct directly from the bills,

the amount to be paid to engaged bonafide contract workers or the

contract workers engaged by Sub-contractor; any sum or sums

payable by main contractor / sub-contractor and which

sum/sums the Corporation is required to pay in capacity of Principal

Employer on account of the default

of contractor in respect of all liabilities incurred out of non-

compliance regarding any provisions of Labour Laws and same

amount shall be recovered from the pending dues of the contractor with

15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in

force at present and that may be framed by the G S E C L from time

to time in connection with contracts will be binding and acceptable to

The above are some of the major liabilities of the contractor in addition

to other liabilities prescribed under the various labour laws in force from

time to time from Statutory Authorities like State Government /

Government of India, which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as

provided to other statutory Government authorities and will be notified

to Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under

Labour Laws and EPF in CLIMS / prevailing system at relevant time.

Required documents shall be u p l o a d e d by the contractor in existing

portal /prevailing system at relevant time invariably each month to

Engineer In-Charge for onward process and smooth clearance by HR

List of docume nts require d for ga tepasses of contract

workers through clims /prevailing system

Description of documents attached

Copy of Work Order

2 Copy of P. F. Code No.

Insurance Policy as per subject of work order under the

Workmen Compensation Act,1923

Contract agreements/ subletting work contract documents with

Copy of Id proof of Aadhar card or Election voting card or

driving license or Passport only

6 Copy of Police Verification in respect of each contract workers

15. The contractor whose work order value is above Rs. 5 lacs shall have to

submit “Declaration cum Indemnity Bond” on Rs. 300/- Non-Judicial

stamp paper in prescribed Performa (Annexure- “B”) with Agreement and

Indemnity Bond before the commencement of the contract.

EW- 335 PUR-F-006 RFQ-

D E C L A R A T I O N CU M INDEMNITY BOND

( On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARAT I ON CUM INDEM NITY BOND made at -------------------------

(mention location) by M/S. ------------------------- having its Reg. office at--------------

----------------------------------------(hereinafter referred to as “Contractor”

which expression shall unless it be repugnant to the context or meaning thereof,

be deemed to mean and include their respective assigns, successors, executors,

subcontractors and / or administrators) of the ONE P A R T in favour of

M/S Gujarat State Electricity Corporation Limited having its power Station

at … …… … … . . T h e r m a l Power Station (hereinafter referred to as the

“Company” ), which expression shall unless it be repugnant to the context or

meaning thereof be deemed to mean and include its assigns, successors) of the

OT H E R PAR T.

W H E R E A S the COMP ANY has entered into a contract with the Contractor for the

----------- dated-------------------------“hereinafter called the “Contract”);

AND W H E R E A S it is one of the essential conditions of the Contract that the

Contractor shall comply with all the provisions of the Labour & Industrial

Laws, as may be applicable from time to time for the discharge and

completion of the works and completion of the Works and Services covered under

said Contract Labour (R & A) Act 1970,Child Labour (Prohibition and Regulation)

Act 1986,The Employees Provident Funds & Miscellaneous Provisions

Act,1952,Employees State Insurance Act 1948, Minimum Wages

Act,1948,Payment of Bonus Act,1965,Payment of Wages Act,1936, Employees

Compensation Act.1923, Factories Act,1948 and other Labour Laws, Rules,

Notifications and Codes which are at present applicable to the contractor and

which may be applicable during the tenure of the contract (hereinafter referred as the

AND W H E R E A S the Contractor has agreed to execute this Declaration cum

Indemnity Bond to this effect and has agreed to indemnify and Company, it’s

Directors, Officers and employees and representatives indemnified and hold

harmless against all third party claims, charges ,penalties, fines, expenses ,losses,

damages costs, suits or any other levy against the Company and/or the

management due to the failure of the Contractor to observe or follow all applicable

NOW THIS DEE D W I T N E SSE T H A S UNDER

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct

and lapse, delays, misdeeds, faults, breaches, inactions etc done by his assigns,

successors, executors, subcontractor and / or administrators shall be construed

to be have been done by the contractor and he alone shall be liable for

such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor

subject to the condition of execution of this Declaration cum Indemnity bond,

the Contractor declares and represents to the Company that the Contractor

has obtained all Statutory registrations, Certificates, licenses and approvals

required under the Laws enabling the Contractor to execute the Contract in a

legal and lawful manner.

3. That in the event of any liability arising out of non-compliance of any ‘Laws’ of the land by

the Contractor in connection with the Performance of the contract, the Contractor shall bear

EW- 335 PUR-F-006 RFQ-

all the resultant liability (ies) whatsoever, if any and that the company , its Directors,

Officers and employees, representatives, shall not be liable for any such liability(ies). The

Contractor undertakes to indemnify and keep the Company and its Directors,

Officers and employees, representatives indemnifies, defend and hold

harmless, against all losses, costs, damages, claims, penalties, interest,

expenses, demands, fines, legal liability, causes of action, injury to persons,

suits etc., which may be suffered, incurred, undergone and / sustained by the

Company including the Costs and expenses that may be incurred in

defending any such liability(ies) claim(S), Proceeding (S) etc. that maybe

made or taken or taken or arise on the same by any Person, body,

authority, government, judicial / quasi - judicial authority due to the

failure or non-compliance of any such laws and rules there under (including

any amendments in acts, laws, statutes & rules there under) of whatsoever

kind and nature arising out of or in any way connected with, whether or

not such acts or omissions are actual or alleged, active or passive with

regard to the discharge of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right /

damages / compensation / fine / levy / charges / expenses / losses /

penalties / costs raised by the third party, including contract labours

engaged by the contractor, he shall join such proceedings in such

Suit/Court/Tribunal/Authority and effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss,

damage, claims, suits, demands, decrees, expenses that the Company may

suffer to the fullest satisfaction of the Company and if the Contractor fails

to make good the same then the Company shall have the right to recover

the same from and or any other loss sustained, without any

restriction or limitation, together with any other incidental expenses, costs, and

all incidental logistic expenses etc that may be suffered by the Company

from the Contractor and the Contractor hereby further confirms and declares

that this Declaration cum Indemnity Bond is irrevocable and shall be final

and binding on him, his heirs, executors, administrators, legal

representatives, successors, subcontractors and assigns, wherever the

context applies. any claims, demands, shall be adjusted against any amount

due and payable to the Contractor and the Company shall have the right

to withhold any amounts due and payable to the Contractor, till the

settlement of such claims, disputes to the Contractor towards discharge of

such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of

India and any dispute between the parties with regard to this Declaration cum

Indemnity Bond shall be resolved through the dispute resolution process

mentioned in the General Conditions of the Contract (GCC) .

IN W IT N ES S WHER EOF, the said Contractor has hereunto set their hand the day

and year first hereinabove written.

SIGNE D S E A L E D AND D E L I V E RE D By the within named “CONTRACT OR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

EW- 335 PUR-F-006 RFQ-

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

EW- 335 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on

the contractor and any change of variation expressed or implied however made in the said

conditions shall not be however valid or operative unless expressly sanctioned by the

corporation The contractor shall be deemed to have fully informed himself and to have

special knowledge of the provisions of the conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the English

and one of the vernacular local daily newspapers stating the work to be carried out as

well as the date for submitting and opening tenders and time allotted for carrying out

the work also the amount of earnest money to be deposited with the tenderer and the

security deposit to be deposited by the successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates and any

other documents required in connection with work which will be signed by the

Executive Engineer for the purpose; of identification shall be open for inspection by the

contractors at the office of the Executive Engineer during office hours.

3. Where the works are proposed to be executed according to the specification

recommended by a contractor and approved by a competent authority on behalf of the

Gujarat State Electricity Corporation Ltd. Such specification with designs and drawings

shall form part of the accepted tender.

3 The tender and receipts for payments made on the account of any work, when executed

by a firm, should be signed by all the partners except where the contractor are

described in their tender as firm in which case the receipt shall be signed in the name

of firm including the Partners or some other persons; having authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form stating

what percentage above or below rates specified he is willing to undertake the work. Only

one rate or such percentage on all the estimated rates or scheduled rates shall be

6. Tenders which propose any alteration in the work specified in the form invitation to

tender or in the time allowed for carrying out the works or which contain any other

conditions of any sort, will be liable to rejection.

7. No single tender shall include more than one work. but contractors who wish to tender,

for two or more works, shall submit a separate tender for each work. Tender shall have

the name and the number of the works of which they pertain be subscribed on the

8. The Executive Engineer or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will enter the

amount of the several tenders in a comparative statement in a suitable form. In the

event of tender being accepted the contractor shall thereupon, for the purpose of

identification, sign copies of the specifications and other documents. In the event of

tender being rejected the officer (Executive Engineer ) shall authorize the paying officer

to refund the amount of the earnest money deposited to the contractor making the

tender on his giving for the return of the money.

9. The officer competent to dispose off the tenders, shall have the right of rejecting all or

any of the tenders without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard to any

matter relating to tender of the contract shall be valid and binding on the corporation

unless it is signed by the Executive Engineer.

11. The memorandum of work to be tendered for and the schedule of materials to be

EW- 335 PUR-F-006 RFQ-

supplied by the Gujarat state Electricity corporation Ltd. and their rates shall be filled

in and completed by the office of Executive Engineer before the tender form is issued if

a form issued to an intending tenderer has not been so filled in and uncompleted he

shall request the said office to have this done before he completes and delivers his

12. All work shall be measured, meet by standard measure and according to rules and

custom and usual in the use in the Gujarat state electricity corporation Ltd. and no

proposals to adopt alternative method will be accepted. The Executive Engineer's

decision as to what is the usual method in use in the Gujarat state Electricity

Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of the

corporation produce along with his tender a solvency certificate from the collector of the

District within which he resides or a bankers Certificate of his financial stability if he

fails to produce such a certificate his tender will not be considered.

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site

conditions etc. whether inspected or not by him.

16. Submissions of a tender by a contractor implies he has read the instruction and

conditions of contract and has made himself aware of the scopes and specification of

the work to be done & of the conditions and rates at which stores etc. will be issued to

him and local conditions and other factors bearing on the execution of the work.

17. Under no circumstances shall any contractor be entitled to claim enhanced rates for

any items of contract without prior sanction of the competent authority.

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein referred as

"Corporation") of the work specified in the under written memorandum within the time

specified in Scheduled B (memorandum showing items of work to be carried out) and in

accordance in all respect with the specifications design drawing and instructions in writing

and as per annexed conditions of contract and agree that when the materials for works are

provided by the corporation such materials and rates to be paid for them shall be as

Provided in schedule A hereto.

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit(if applicable) in the form of Bank

Guarantee/ Demand Draft in favour of GSECL payable at Gandhinagar within

days of date of issue of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence. Should

this tender be accepted I/we hereby agree to abide by and fulfill all the terms and

provision of conditions of contractor annexed hereto as applicable and in default thereof

forfeit and pay to the corporation the sums of money mentioned in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP. LTD. in

respect of sum of Rs. (The amount to be specified in figure & words,) Is herewith forwarded

representing the earnest money (the full value of which is to be absolutely forfeited to the

CORPORATION l/We not deposit the full amount Deposit of the said conditions/otherwise

the said sum of Rs. Shall be refunded on surrendering the original receipt.

Signature of the Contractor Address of the Contractor

EW- 335 PUR-F-006 RFQ-

Signature of witness Address of Witness

The above tender is hereby accepted by me on behalf of the Gujarat State Electricity

Corporation Ltd.

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

EW- 335 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance thereof

together with the document referred to therein or individual work order in the case of

term contracts including these conditions schedules and or additional conditions

attached to the form of tender or individual works, order, rate schedule the

specifications and the drawings and all these documents as applicable taken together

shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules and/or

additional conditions and the specifications and/or drawing as issued on the

contractors for the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall, unless

there be something in the subject or context repugnant to such construction means

the work or the work contracted to be executed under or in virtue of the contract

whether original or altered.

(d) The "Contractor” means the individual or firm or company. Whether incorporated or

not, undertaking the works and shall include his or its legal personal representatives

successors and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the "Accepting

Officer" means the officer who is authorized to sign and signs the contract on behalf of

the corporation.

(f) The letter “EE" means Executive Engineer who in the case of measurement and lump

sum contracts directs the contract and the letters S.E. mean Superintending Engineer

and "CE(G)" means Chief Engineer (Generation), who administers and in the case of

the term contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by the

Chief Engineer (Gen), to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief Engineer (Gen),

or the Superintending Engineer or the person deputed by him for the particular

(i) B.S. means the "British Standards" as issued by the British Standard Institution.

"A.S.” means the “American Standards" as issued by the "American Standards

Institution" and "I.S." means the “Indian Standards" as issued by the Indian Standards

Institution. Wherever the above mentioned abbreviations are referred to in the

specifications and/or work orders, they mean the addition with all

amendments current at the date of issued of tender document of work orders.

In case of measurement and terms of contracts "Specifications" mean those contained in

Gujarat State Electricity Corporation Ltd. Schedule together with any amendments etc.

embodied in the tender documents “Drawing” refer to those accompanying the tender

documents and/or any work orders referred therein.

(j) The “Contract Sum" means the sum accepted or the sum calculated in accordance with

the prices accepted in the tender and/or the contract rate as payable to the contractor

for the full and entire execution and completion of works.

(k) "The date for completion" is the date or dates of completion of the work or any part of

the works set out or ascertained in accordance with the individual work orders and the

tender documents or any subsequent agreed amendments thereto.

EW- 335 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the

security deposit for the performance of the contract.All damages, costs, charges, expenses

and other sums which may be or may become due to payable by the contractor to the

CORPORATION under the terms of the contract may be deducted from the cash the

proceeds of sale of the securities so deposited (which the officer or person to whom the

same may be endorsed as aforesaid is hereby authorized to sell that purpose) of from the

interest of any such securities or from any sums or which may become due to the

contractor by the CORPORATION whole or the balance unapplied as aforesaid of cash

securities so deposited being repaid or transferred and returned as may be to contractor

after the date on which the final bill is paid or after the expiry of the date up to which the

contractor has to maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractorand shall be reckoned from the date on which the order to

commence the work is given to the contractor. The work shall throughout the stipulated

period of contract be proceeded with all due diligence (time being deemed to be the essence

of contract) and for delay the contractor shall pay compensation an amount equal to half

percent per one week for the Contract value or as per the decision of the Competent

Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have tendered

himself to pay compensation amounting to the whole of his security deposit (whether paid

sum or deducted by installments) or in the case of abandonment to the work owing to

serious illness/ death of the contractor or any other cause, the Executive Engineer on

behalf of the corporation shall have powers to adopt (a) below and any of the following

causes under (b) and (c) as he may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to the

contractor under the hand of the Executive Engineer shall be conclusive evidence and in

that case the security deposit of contractor shall stand forfeited and be absolutely at the

disposal of the corporation.

(b) To employ labor paid by the corporation to supply materials to carry out the works, or

any part of the works debiting the contractor with the cost of the labor and the price of the