Selection of an Agency for Operation and Maintenance of Gardens Having an Area above 10,000 Square Meters (Two Years) (Reverse Auction)

estimated cost.

- One similar Work order

and Work Completion

Certificate of value not

less than the amount

equal to 80% of the

estimated cost.

એલયે જ ટનડ ઓલય રૂ. ૫.૫૦ કય૊ડનાં કયલ નાં યશે ળે. વદય વટીપીકે ટ UDIN-

ધય લત શ૊લ જોઇએ. Unique Document

Identification Number ધય લતાં શ૊લ

જોઇએ. UDIN- Unique Document

Identification Number લગયનાં ટનડ

૩ GST Registration ની ભ શીતી ફીડયે valid GST Certificate યજ

૪ PAN Registration ની ભ શીતી ફીડયે valid PAN યજ કયલ નાં યશે ળે.

૬. ANNEXURE–6: PROFORMA ANNEXURE–6: PROFORMA OF

OF GENERAL POWER OF GENERAL POWER OF ATTORNEY

ATTORNEY યજ કયે ર છે કે કે ભ? યજ કયલ ની યશે ળે.

૭. ANNEXURE–7: SELF- ANNEXURE–7: SELF-

DECLARATION FOR NOT DECLARATION FOR NOT BEING

BEING BLACKLISTED યજ કયે ર BLACKLISTED યજ કયલ ની યશે ળે.

૮. ANNEXURE–14 : Details of ANNEXURE–14 : Details of

Litigation History યજ કયે ર છે કે Litigation History યજ કયલ ની યશે ળે.

૯. ટે ન્ડયભ ાં બ ગ રેન ય ફીડય Class B Class Bઅથલ તેન થી ઉ઩યન૊ યજીસ્ટરે ળન

3. પ ઇન ન્વીમર ફીડ nprocure ઩ય ઓનર ઇન બયલ નાં યશે ળે. પ ઇન ન્વીમર ફીડ

ટ૊ટરન આધ યે Evaluation કયલ ભ ાં આલળે.

5. REVERSE AUCTION:

a. Gandhinagar Municipal Corporation reserves the right to conduct

E-Reverse auction through (n) Procure platform.

b. E-Reverse auction shall be conducted amongst the bidder

who are eligible in technical evaluation. They shall be

invited for participation in e-Reverse Auction through n-

procure platform.

c. Duration for the e-Reverse Auction shall be informed to

the qualified Bidders before start of e-Reverse Auction.

The Rates quoted by L1 Bidder shall be put up for starting

e-Reverse Auction. E-Reverse auction shall be for

reducing the overall cost for execution of work.

d. After e-Reverse Auction process, L1 Bidder shall be

decided on the lowest Total Contract Price for

execution of work for entire scope of work i.e. Selection

of an Agency for Operation and Maintenance of Gardens

Having an Area above 10,000 Square Meters (Please refer

the tentative list of Garden at Annexure-10)

e. To participate in e-Reverse Auction, Bidders have to

create e-Auction USER ID on https://e-

auction.nprocure.com that the bidder shall be allowed to

participate the e- Reverse Auction.

f. In case of any further information regarding online

bidding or if a Bidder needs any assistance in accessing/

submission of online bid/ clarification or if training is

required for participating in online e-reverse bidding, then

the Bidder can contact the following office for assistance

(n) Procure Cell, (n) code solutions-A

division of GNFC Ltd., 403, GNFC

Info tower, S.G. Road,

Bodakdev Ahmedabad

– 380054 (Gujarat) Toll

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp

for information regarding e tendering registration

indemnify કયલ ન યશે ળે.

c. ચકલણાં કયત ઩શે ર લખત૊ લખતન દય ભજફ TDS/Service Tax /Professional

Tax / અન્મ ર ગ ઩ડત ટે ક્ષની ક઩ ત કયલ ભ ાં આલળે.

લકસ્વ ભ ાં એજન્વી દ્વ ય જભ કય મેર security depositની યકભ જપ્ત કયલ ભ ાં

f. લકડ ઓડડ ય / LoI ની ત યીખથી ટદન-૧૫ (ક ભક જન ટદલવ)ભ ાં લવક્મયીટી ટડ઩૊જીટ

g. લકડ ઓડડ ય / LoI ની ત યીખથી ટદન-૧૫ (ક ભક જન ટદલવ)ભ ાં કય યન ભાં જભ

12. ટે ન્ડય ધ યકે બયે ર બ લ GST લવલ મ તભ ભ ટે ક્ષ વ થેન ગણલ ભ ાં આલળે.

whatsapp / ઩૊સ્ટ દ્વ ય કયલ ભ ાં આલળે.

અલધક યીશ્રીઓને indemnify કયલ ન યશે ળે.

ભ ટે ઩વાંદગી ઩ ભેર એજન્વીએ િણ ક૊મ્પ્મટય , ફે સ્કે નય અને એક લપ્રન્ટય LoI/ Work

Order ભળ્ય ન ટદન ૧૫ભ ાં ઩ય ઩ ડલ ન યશે ળે.

1 Desk Top HP Pro Tower Series

Computer Display Size: 24 inch

Processor Make : Intel

Processor Generation: 13 or higher

Processor Description: Intel core i5

Graphics Type : Integrated

Keyboard Connectivity: Wired

Mouse Connectivity: Wired

On Site OEM Warranty (Year): 3 /

Type Of Drives Used To Populate

The Internal Bays: SSD Nvme

Total SSD Capacity (GB) : 512 Or

Operating System (Factory Pre‐

Loaded) : Windows 11 Professional

RAM Size (GB) : 16 GB

2 Printer HP LaserJet Pro 4004dw

Automatic Duplex: Yes

Paper Sizes Supported: A4, Letter,

Legal, envelopes, custom sizes

Type: Duplex Printer

Speed: Up to 40-42 ppm

3 Scanner Brand: HP

Model: Pro 3000 s4

Resolution: 1200 dpi

Model Name: 6FW07A#BGJ

4) સ્લપ્રભ લણત કયે ર GST યજીસ્ટરે ળનનીનકર

5) " Gandhinagar Municipal Corporation"ન ભન૊ ટડભ ન્ડ ડર ફ્ટ ટે ન્ડય પી તયીકે

6 " Gandhinagar Municipal Corporation " ન ભન૊ ટડભ ન્ડ

યશે ળે. આલ વટીપીકે ટ UDIN- Unique Document Identification

Number ધય લત શ૊લ જોઇએ. UDIN- Unique Document

Identification Number લગયનાં ચ ટડ ડ એક ઉન્ટન્ટનાં વટીપીકે ટ ભ ન્મ ગણ ળે નશી.

કલભળનયશ્રી,ગ ાંધીનગય ભશ નગય઩ લરક , ગ ાંધીનગયન૊ યશે ળે. જે ભ ટે ફીડયે nprocure

website જોત યશે લાં.

ANNEXURE-1: DETAILS RELATED TO

1. COMPANY AND OTHER REGISTRATION DETAILS

Sr. Particular Detail

1 Name of Company/Agency

2 Proof of Constitution of the Legal Status of

Company (Certified copy of Certificate of

incorporation, MoA, AoA, Bye Laws)

3 Registered Address of the Company with

Phone No. and Fax No.:

4 PAN (attach attested copy)

5 GST Registration No. (attach attested copy)

6 Contact Details of authorized person:

ANNEXURE–2: FORMAT FOR CA CERTIFICATE

(On CA’s Letter Head)

TO WHOM SO EVER IT MAY CONCERN

Based on verification of books of accountants and other documents produced before me/ us;

I/we certify that M/s ______________________ has following annual turnover:

Annual Turnover

Sr. Financial Year In Rs. Crores

Sign & Stamp of CA

1. The bidder should submit CA certificate with UDIN (Unique Document Identification Number) clearly

mentioned on it.

2. This certificate format is for reference purpose only.

ANNEXURE–3: FINANCIAL BID

Duration Approximate Price Per Total

(in Months) Area Square meter (in Rs)

(in Square /Month (in Rs)

Selection of an Agency for Operation and

Maintenance of Gardens Having an Area

1 above 10,000 Square Meters, in accordance 24

with the scope of work defined in Section 9 of

the Tender Document.

1. Rates shall remain firm throughout the Contract Period (i.e. Two year).

2. The quoted price shall be excluding GST, The financial bid shall be submitted online by the bidder. Bids containing offline

financial bids will be rejected.

3. Reverse Auction will be conducted.

ANNEXURE–4:SELF-DECLARATION CERTIFICATE FOR

TENDER Notice No.:

Municipal Commissioner

Gandhinagar Municipal Corporation

Pandit Deen Dayal Upadhyay Bhavan

Behind Fire station, Sector

Gandhinagar-382017.

With reference to the above-cited tendering process, a site visit of the said Site was conducted

on_[Write date of site visit here] by me/us/our representative/s. I/we have inspected and

examined the Site, terms of references difficulties that may be encountered during supplying/

providing of goods/ services, locational aspects, surroundings, applicable laws & regulations

and any other matter considered relevant to the business.

I/we have full knowledge of the Services going to be offered by me/us for the Contract period

as mentioned in the TENDER document. I/we are aware of the bidder’s scope of work in this

[Authorized Signatory]

ANNEXURE–5: FORMAT FOR PERFORMANCE SECURITY/

SECURITY DEPOSIT/ BANK GUARANTEE

(On Non-Judicial Stamp Paper)

To be stamped according to Stamp Act and to be in the name of the executing Bank

Municipal Commissioner

Gandhinagar Municipal Corproation

Pandit Deen Dayal Upadhyay Bhavan

Behind Fire Station, Sector

Gandhinagar- 382

In consideration of the Municipal Commissioner, Gandhinagar Municipal Corporation having

its registered office at Pandit Deen Dayal Upadhyay Bhavan, Behind Fire Station, Sector

Gandhinagar- 382 017, Gujarat. (hereinafter called the “Client/Owner” which expression

shall unless repugnant to the subject or context include its administrators successors and

assigns) having agreed under the terms and conditions of the Award Letter bearing No _____

dated _____ issued by Municipal Commissioner, Gandhinagar Municipal Corporation, Pandit

Deen Dayal Bhavan, Behind Fire Station, Sector 17, Gandhinagar-382017, Gujarat which has

been unequivocally accepted by the Contractor (refer NOTE below) work of

___________________________________ (hereinafter called the said Contract) to accept a

Deed of Guarantee as herein provided for Rs. ____ (Rupees ____ only) from a Bank, in lieu

of the security deposit, to be made by the Contractor or in lieu of the deduction to be made

from the Contractor’s bill, for the due fulfillment by the said Contractor of the terms and

conditions contained in the same Contract. We ________ the __________ (hereinafter

referred to be “the said Bank” and having our registered office at ____ do hereby undertake

and agree to indemnify and keep indemnified to the Owner/Client from time to time to the

extent of Rs. ____ (Rupees ____ only) against any loss or damage, costs charges and

expenses misused to or suffered by or that may be caused to or suffered by the Owner/Client

by reason of any breach or breaches by the Contractor and to unconditionally pay the amount

claimed by the Owner/Client on demand and without demand to the extent aforesaid. We,

__________ Bank, further agree that the Owner/Client shall be the sole judge of and as to

whether the said Contractor has committed any breach or breaches of any of the terms and

conditions of the said Contract and the extent of loss, damage, costs, charges and expenses

caused to or suffered by or that may be caused to or suffered by the Owner/Client on account

thereof and the decision of the Owner/Client that the said Contractor has committed such

breach or breaches and as to the amount or amounts of loss, damage, costs charges and

expenses caused to or suffered by or that may be caused to or suffered by the Owner/Client

from time to time shall be final and binding on us.

1) We, the said Bank, further agree that the Guarantee herein contained shall remain in full force

and effect during the period that would be taken for the performance of the said contract and

till all the dues of the Owner/Client under the said Contract or by virtue of any of the terms

and conditions governing the said Contract have been fully paid and its claims satisfied or

discharged and till the owner certifies that the terms and conditions of the said Contract have

been fully and properly carried out by the Contractor and accordingly discharges this

Guarantee subject, however, that the Owner/Client shall have no claim under the Guarantee

after 61 (Sixty One) days from the date of expiry of the contract period.

2) The Owner/Client shall have the fullest liberty without affecting in any way the liability of

the Bank 47 under this Guarantee or indemnity, from time to time to vary any of the terms

and conditions of the said contract or to extend time of performance by the said Contractor or

to postpone for any time and from time to time any of the powers exercisable by it against the

said Contractor and either to enforce or forbear from enforcing any of the terms and

conditions governing the said contract or securities available to Owner/Client and the said

Bank shall not be released from its liability under these presents by any exercise by the

Owner/Client of the liberty with reference to the matters aforesaid or by reason of time being

given to the said Contractor or any other forbearance, act or omission on the part of the

Owner/Client or any indulgence by the Owner/Client to the said Contractor or any other

matter or thing whatsoever which under the law relating to sureties would but for this

provision have effect of so releasing the Bank from its such liability.

3) It shall not be necessary for the Owner/Client to take legal action against the Contractor

before proceeding against the Bank and the Guarantee herein contained shall be enforceable

against the Bank, notwithstanding any security which the Owner/Client may have obtained or

obtain from the Contractor shall at the time when proceedings are taken against the Bank

hereunder be outstanding or unrealized.

4) We, the said Bank, lastly undertake not to revoke this Guarantee during its currency except

with the previous consent of the Owner/Client in writing and agree that any change in the

Constitution of the said Contractor or the said Bank shall not discharge our liability

hereunder. If any further extension of this Guarantee is required the same shall be extended to

such required periods on receiving instructions from M/s. ____ on whose behalf this

guarantee is issued.

For and on behalf of (the bank)

Signature ___________

Name & Designation _______

Authorization No.

The above guarantee is accepted by the Owner/Client.

ANNEXURE–6: PROFORMA OF GENERAL POWER

(To be signed and executed on non-judicial Stamp Paper of Rs.300/-)

Be it known all to whom it concerns that:

1. Shri/Smt S/O

2. Shri/Smt S/O

3. Shri/Smt S/O

I/ We all the Directors/ Members of M/s. ________________________having its registered

Here by appoint Shri

Residing at as my/our attorney to act my/our name and on behalf and

sign and execute all Documents/ Agreements binding the firm for all contractual obligations

(including reference of cases to arbitrators) arising out of contracts to be entered into by the

Company with the Office of Municipal commissioner, Gandhinagar Municipal Corporation

Pandit deen Dayal Bhavan, Behind Fire Station, Sector 17,Gandhinagar-382017, Gujarat in

connection with its TENDER ID no. dated __________

For due for opening on .

In short, he is fully authorized to do all, each and everything requisite for the above purpose

concerning M/s and I/We

hereby agree to confirm and ratify his all and every act of this or any documents executed by

my/ our said Attorney within the scope of the Client/Owner hereby conferred on him

including references of cases to arbitration and the same shall be binding on me/ us and my/

our Company as if the same were executed by me/ us individually or jointly.

Signature of the Directors/ Members

ANNEXURE–7: SELF-DECLARATION FOR NOT

BEING BLACKLISTED

TENDER Notice No.:

Municipal Commissioner

Gandhinagar Municipal Corporation

Pandit Deen Dayal Upadhyay Bhavan

Behind Fire Station, Sector-17, Gandhinagar-382017

We hereby confirm and declare that we, M/s. ______________________________, is not

Blacklisted / De-registered / Debarred by any State or Central Government department /

Public Sector Undertaking / Corporation/ Institution / Trust / Co-operative or any other

Supplier for which we have executed / undertaken the works / services / supplied products

and, we are do not have outstanding dues with any state or central government or their

entities. Further we hereby declare that we are not penalised by any court in India.

[ Authorized Signatory]

ANNEXURE–8: LIST OF ACCEPTABLE BANKS

FOR GUARANTEE/TENDER FEE/SD/EMD

A. Guarantees (DD/Pay Order/Banker’s Cheque/ FDR ) issued by following banks will be

accepted as SD/EMD/Tender fee on permanent basis.

1. All Nationalized Banks

B. Guarantees (DD/Pay Order/Banker’s Cheque/ FDR ) issued by following Banks as per the

Finance Department GR. No.: FD/MSM/e-file/4/2023/2859/D.M.O. Dated 01/05/2025

will be accepted as SD/EMD/tender fee for period up to March 31, 2026. The validity cut-

off date is with respect to date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

Sr. Name of Bank Sr. Name of Bank

1. 1 AXIS BANK 19. 21 KOTAK MAHINDRA BANK

2. 2 AU SMALL FINANCE BANK 22 SOUTH INDIAN BANK

3. 3 BANDHAN BANK 23 Standard Chartered Bank

4. 4 Barclays Bank 24 TAMILNADU MERCANTILE

5. 5 CITY UNION BANK 25 UTKARSH SMALL FINANCE

6. 6 CSB BANK 26 Yes Bank

7. 7 DBS BANK INDIA LIMITED 27 AHMEDABAD MERCANTILE CO-

8. 8 DCB BANK 28 NUTAN NAGRIK SAHKARI

9. 9 EQUITAS SMALL FINANE 29 RAJKOT NAGARIK SAHAKARI

10. 10 ESAF Small Finance Bank 30 SARASWAT CO-OPERATIVE

11. 11 FEDERAL BANK 31 SBPP Co-Operative Bank Ltd

12. 12 HDFC BANK 32 SVC Co-op Bank Ltd.

13. 13 HSBC BANK 33 THE COSMOS CO-OP BANK LTD.

14 ICICI BANK 34 THE GUJARAT STATE CO-

15 IDBI BANK 35 THE MEHSANA URBAN CO-OP.

16 IDFC FIRST BANK 36 THE SURAT DISTRICT CO-OP

17 Jammu and Kashmir Bank 37 THE SURAT PEOPLE'S CO. OP.

18 JANA SMALL FINANCE 38 THE KALUPUR COMMERCIAL

BANK CO-OP. BANK

19 KARNATAKA BANK 39 The Panchmahal District Co-

20 KARUR VYSYA BANK 40 The Baroda District Co-operative

41 BARODA GUJARAT GRAMIN

42 SAURASHTRA GRAMIN BANK

ANNEXURE-9: CHECKLIST OF DOCUMENTS

COMPRISING THE BID

Sr. Documents Confirm

1. Bids duly signed and sealed (with official seal) in original

on all pages with all pages duly numbered.

2. Registration details: Certificate of Incorporation/ Trust

Deed/Registration deed as applicable

3. Legal status of the company along with statutory details

4. Copy of GST and PAN Registration

5. Tender fee and EMD as applicable

6. Work order / Work completion certificate issued by client

7. Original Chartered Accountant certificate with UDIN

clearly indicating turnover of the bidder in the three

financial years ending on 31st March, 2024 (i.e., for

financial year 2022-23, 2023-24 and 2024-25)

8. Income Tax Returns for three years i.e. for F.Y. 2022-23,

FY 2023-24 and FY 2024-25. Audited Balance sheet and

Income statement duly signed by the statutory auditors

and authorized signatory/ies of the Bidder.

9. Site Visit Declaration as per the format given in

10. General Power of Attorney as per the format given in

11. The declaration of the bidder that they have not been

blacklisted for any contract executed by state or central

government or their entities and have not been penalized

by any court in India as per Format given at Annexure-7.

ANNEXURE-10: Tentative List of Gardens Having

Area above 10000 Square Meter

Sr. No. Sector/Area Area (sq.m) Location / Name

1 4 10030 Public Garden

2 8 11388 Public Garden

3 Bhat 51000 AUDA Garden

Garden opposite Collector's

5 16 17247 Public Garden

Public Garden opposite K-Type

7 22 11388 Shreyas Society Garden

8 29 16927 Public Garden

૧. ઉક્ત ક૊ષ્ટકભ ાં ઓ઩યે ળન અને ભેઇન્ટે નન્વ ભ ટે આ઩લ ન થત ગ ડડ નનાં Tentative રીસ્ટ આ઩ેર છે .

ANNEXURE–11: CUT-OUT Slip to be pasted on envelope

containing EMD and Tender Fee

Please Do Not Open

This Envelope Contains Bid Documents

Tender Document Fee and Earnest Money Deposit

Bidder Name And Address:

ANNEXURE–12: CUT-OUT Slip to be pasted on envelope

containing Technical Bid

Please Do Not Open

This Envelope Contains Bid Documents

Bidder Name And Address:

ANNEXURE–13: CUT-OUT Slip to be pasted on main envelope

containing Technical Bid and EMD & Tender Fee

Deputy Municipal Commissioner

Garden Department

Pandit Deen Dayal Upadhyay Bhavan

Behind Fire station

Sector 17, Gandhinagar-382

Please Do Not Open

This Envelope Contains Bid Documents

Bidder Name And Address:

ANNEXURE–14: Details of Litigation History

Other Parties Employer Cause of Dispute Amount Remarks

Involved (in Rs) Showing Present

Note: The bidder shall disclose complete and accurate details of its

litigation history. Any suppression, misrepresentation, or non-disclosure of

such information shall render the bid liable for rejection at any stage,

including after issuance of the Work Order. In such an event, the Earnest

Money Deposit (EMD), Security Deposit, and any unpaid bills for work

executed by the bidder shall stand forfeited.