Tender for Executive Engineer (O&M), D.G.V.C.L, Pandesara Division Surat Office invites On-line Hiring of Vehicle for Diesel Driven Close Body Vehicle of Latest Model not Below Three month old with Taxi/maxi passing with Driver 24 Hrs for Udhana 02- Ind S/Dn under Pandesara Division.

3 Estimated Cost Rs. 21,00,000 =

Tender Fees (Non Refundable)

5 Earnest Money Deposit Rs.20,000.00

Date: XX.XX.2027 on XX:XX AM &

Date & Place of Pre-Bid address (Your queries to this office

Meeting(If required) should reach before Date:

Last Date of On Line(E- Date : 12.10.2026 on

7 Tendering) submission of Tender

( Between > 7 to 21 days) Time : Up to 18.00 Hrs.

Date : 12.10.2026 on

Last Date of submission of

Tender Fee & EMD

Time : Up to 18.00 Hrs.

Date : 13.10.2026 on

Date of opening of Preliminary

Stage (Tender Fee & EMD)

Time : Up to 10.30 Hrs.

Date : 13.10.2026 on

Tentative Date of opening of

Time : Up to 11.00 Hrs.

Date : 14.10.2026 on

Tentative Date of On line

Opening of Price Bid

Time : Up to 11.00 Hrs.

12 Validity of Tender Maximum period of 180 Days

Work Completion Period / Time

13 36 Months (As per quantum of work)

DGVCL GSTIN No. is 24AABCD8912C1Z3.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

1. Interested Bidders can view these tender documents online. The bidders who are interested in bidding in

these tenders can download tender documents from

website https://tender.nprocure.com and www.DGVCL.com

Bidders, who wish to participate in this tender, will have to register

o n https://tender.nprocure.com Further, Bidders who wish to participate in online tenders will have to

procure Digital Certificate as per Information Technology Act-2000 using which they can sign, their electronic

bids. Bidders can procure the same from GNFC, Ahmedabad, who are licensed certifying authority by

Government of India and they will assist them in procuring the same as below mentioned address. Bidders

who already have a valid Digital Certificate need not procure a new Digital Certificate.

n) Code solutions-A SURAT RURAL DIVISION of GNFC Ltd.,

301, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

2. However, NO physical documents required if payment of tender Fee and EMD made through,

RTGS & NEFT (upload receipt online on https://tender.nprocure.com).

3. Further bidders are requested to submit price bid (Schedule: B) on-line only and not to submit the price

bid in physical form. This is mandatory. If price bid is submitted in physical form, such offer shall be out

rightly rejected.

4. It is mandatory for all the bidders to submit their tender documents with all relevant documents as

desired in participation of this bid through on-line (e-tendering) in schedule time. If tender documents

with all relevant documents submitted in physical form, in that case the online submitted documents

shall be considered.

5. Bidders should be in touch with websites https://nprocure.com & www.dgvcl.com for

intimation regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper. The directives and amendments issued by DGVCL will have

superseding effect to relevant section and specifications.

6. Any technical questions, information & clarification that may be required pertaining to this inquiry should

be referred to Executive Engineer Surat Ind Division Office, Surat “Dakshin Gujarat Vij Company Limited”

7. DGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. Bank Details:

Bank Name: Bank of Baroda

Account Name: DGVCL IND DIV PANDESARA

Account Number:

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

IFSC Code: BARB0INDPAN

[Note-It is compulsory to mention Tender ID and Bidder name in reference for transaction

confirmation purpose of Tender Fee & EMD. Received online]

If payment make through RTGS/NEFT to the above account then share your UTR No. To the E-Mail

ID: [email protected] also quote your name & amount paid.

You have to compulsory inform to detail regarding online payment of tender fee and EMD at This office on E-Mail ID:

([email protected])

Executive Engineer (O&M)

DGVCL, Pandesara Division

Download Tender Documents in (PDF Format) which consists of:

6. Schedule – A

7. Instructions to Bidder

8. General Conditions of Contract

9. Schedule “B” indicating the quantities, rates & items, drawing if any.

10. Appendix and Annexure

11. Technical Specifications & GTP’s

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

DAKSHIN GUJARAT VIJ CO. LTD.,

SCHEDULE 'B' (Price Bid)

Hiring of Vehicle for Diesel Driven Close Body Vehicle of Latest Model not Below Three

month old with Taxi/maxi passing with Driver 24 Hrs for Udhana -02 Ind S/Dn under

Pandesara Division.

Particulars Unit Rate

Rate for 3000 Kms.

1 Month/Vehicle in Rs. (for 24 Per Month

hours) Per month

Rate per Km. Over

Note: - The above rates are Excluding of GST (Goods & Service Tax)

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

SEAL & SIGNATURE OF TENDERER : _________________________________

NAME OF FIRM /Car Holder Name : _________________________________

Executive Engineer (O&M)

DGVCL, Pandesara Division.

TENDER NO: PND/TECH/2026-27/T-33/3 DTD

Hiring of Vehicle for Diesel Driven Close Body Vehicle of

Latest Model not Below Three month old with Taxi/maxi

passing with Driver 24 Hrs for Udhana 02 Ind S/Dn under

Pandesara Division.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Sub: Hiring of Vehicle for Diesel Driven Close Body Vehicle of Latest Model not Below Three month

old with Taxi/maxi passing with Driver 24 Hrs for Udhana -02 Ind S/Dn under Pandesara

Tenders are invited for three year rate Contract for Hiring of Vehicle for Diesel Driven Close Body

Vehicle of Latest Model not Below Three month old with Taxi/maxi passing with Driver 24 Hrs for

Udhana -02 Ind S/Dn under Pandesara Division The Model shall have not been registered before more

than three months as on the date of tender opening (TAXI/MAXI passing) for 24 Hrs. per day duty for DGVCL,

Pandesara Division Office Surat.

Sr. Particulars No of vehicles required

1 Diesel Driven –Taxi/Maxi passing 1 No.

Vehicle (24 hours duty per day)

The rate shall be quoted for above vehicle as per scheduled ‘B’ of e-tender.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Place: Signature of the Tenderer

DAKSHIN GUJARAT VIJ COMPANY LTD.

TECHNICAL BID FOR PROVIDING VEHICLES FOR D.G.V.C.L, Pandesara Division Surat

1. Tenders are invited for three year rate Contract for Hiring of Vehicle for Diesel Driven Close Body

Vehicle of Latest Model not Below Three month old with Taxi/maxi passing with Driver 24 Hrs

for Udhana- 02 Ind S/Dn under Pandesara Division. the Model shall have not been registered

before more than three months as on the date of tender opening (with taxi/Maxi passing) for 24 Hrs.

duty for D.G.V.C.L Pandesara Division office, Surat.

2. The touring journey covers the areas within Gujarat State and as per the instructions of the Officer-in-

3. Vehicle will have to be sent along with well experienced driver having valid driving license with necessary

tools and tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute arrangements.

Detail of operation

Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted shall remain valid for

complete period of 36 months of execution of order. Without obtaining any confirmation, further

months or the period decided by the competent authority can be extended by accepting authority in

case required by the DGVCL. The DGVCL reserves the right to terminate the contract at any time without

assigning any reason by giving 30 days notice in writing. The contractor shall not be entitled to any

compensation by reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will be for

4. Normally duty time is for 24 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations Abolition Act – 1970 and

furnish the records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the DAKSHIN GUJARAT VIJ

7. The vehicle should be up to date and Diesel Driven only with good clean covers and shall be washed

regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave respectfully with Officers

and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract for the period of

months or the period decided by the competent authority if required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, toll taxes, bridge taxes,

Repairs and incidental expenditures while in journey.

11. Opening and closing Kilometers and Kilometers travelled should be got certified and duly signed by the

Officer traveling the vehicles day to day. In absence of such requirements, the bill will not be paid.

12. The Driver should be instructed for the good behaviour and to drive the vehicle only in accordance to the

clear directives of the Officer-in-charge. In case, if driving found rough, contractor will have to replace the

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometers will be considered from Head Quarter to

14. Head Quarter of the Vehicle will be DGVCL, Pandesara Division Office, Surat and journey kilometers

will be considered from Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay compensation or

damages to the persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided by the contractor at his

own cost during the contractual period.

17 .During the journey, all the RTO rules and regulations should be followed scrupulously and contractor will

be responsible for any court matter arise for not observing RTO Rules.

18. you have to comply with alt the legal formalities of RTO office pertaining to vehicle. you have to submit

copies of R.c. book, comprehensive Insurance policy foriontract period, Pollution control certificate, Taxi

passing permit etc on acceptance of the order. piN No. and GST registration have to be submitted separately

1. Please note that “The rate” quoted by bidder in Tender in Schedule “B” will be exclusive of GST rate. So

it means GST will be applicable as per government rules.

1. Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be

deducted at source as applicable.

Terms of Payment

1. Monthly bills shall be submitted within five (05) days after completion of the month, along with duly

certified logbooks.

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be forwarded to in charge

officer Executive Engineer (O&M) D.G.V.C.L , PANDESARA DIVISION OFFICE SURAT and payment will be

made by RTGS/NEFT only. Income tax (if any) will be deducted at source from the R.A.Bill.

Price variation

1. The rates quoted by the contractor shall be based on the current fuel price i.e 100.97 Per liter of

2. Formula for considering Price Variation: - No price variation will be payable on cost of Oil/Tyres, tubes

etc. For every 10 paisa (Ten paisa) rise/fall in price of Diesel per liter, adjustment of 01 paisa (one

Paisa) (increase/decrease) in rate per Kilometer will be given on production of Govt. GR or Dealer. This

Price variation will be applicable to the actual KM traveled during the month.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on acceptance of tender,

within 15 days from the issuance of LOA and it is to be paid in Cash or by Demand Draft in favour of

DAKSHIN GUJARAT VIJ COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various

functions, the same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to

recover any dues outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL

owing to negligence or fault of the Tenderer, his servants or agents. The refund shall be done only on

production of No Objection Certificate from the concerned officers, after completion of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its

discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any incidence, the

requirement will be got completed through other agency and if required to pay higher rate, in that case,

difference of rates will be recovered from the contractor.

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of Rs. 2500/- per day per

Vehicle will be recovered from the current R.A.Bill.

1. Agreement: As per company rules, contractor will have to enter into an work contract agreement on

Stamp Paper of Rs. 300.00 with the company in prescribed format before execution of work. The cost of

stamp fees shall be borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300.00 at his cost before

commencement of order stating that for any accidents or damages to the contractor's staff / equipment

or any other persons/vehicle due to non observance of safety measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance Policy should be

submitted to this office before placement of order. Insurance for Driver should also be arranged by the

contractor and Xerox copy of the same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the Executive Engineer (O&M) DGVCL

PANDESARA DIVISION OFFICE will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws relating to engagement

of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly registered with concerned RTO and

copy of each document shall be maintained in the vehicle all time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of all the

insurable liabilities under the MOTOR VEHICLES ACT, The workman Compensation Act (For Drivers and

Conductors), Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc copy must be

submitted to D.G.V.C.L.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of

compliance of any statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If it is found, subletting the contract, then

S.D. will be forfeited and party will be black listed.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court

situated at Surat.

12. The contractor shall allow to carry line & Sub station materials, instrument along with officers and line

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

1. The Executive Engineer PANDESARA DIVISION Division DGVCL reserves the right to reject any OR all the

tenders without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided by the concerned officer or

Transport Deptt. For any extra absence, penalty will be levied as per Clause No. 7 sub clause 3 per

vehicle. If any vehicle is called on Sunday, the weekly off of the driver will be adjusted on any other

3. PAN No. and Service Tax may be shown separately (Xerox copy attached with technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his Drivers, Agents and

5. The Vehicle when in service, shall have to parked at the D.G.V.C.L premise or as near as the work site, if

6. The Tenderer shall ensure that representative on his behalf deputed by him should be in touch with the

in charge officer Executive Engineer (O&M) D.G.V.C.L, Pandesara Division Surat with regard to

detailing of vehicle, providing arrangement for substitutes in case of any vehicles going off road and

looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs and maintenance of his vehicle

and provide other vehicle during maintenance or repair period.

8. The vehicle once inspected and approved by the Executive Engineer Pandesara Division D.G.V.C.L for

hire shall not be changed or substituted by the contractor except on orders or on becoming defective / off

road due to accident break-down etc. In such an event, the contractor shall give immediate intimation to

the concerned officer. Where a change of vehicle is likely to last for more than one week prior approval of

the Transport Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in working condition order at

all times. Any defect noticed therein must be rectified at the earliest in a period not exceeding two days.

Till such time, the meter starts the Kms. of journeys for various places shall be decided by the user

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all charges of every type such as

Fuel, Levies, Maintenance, Repairs, Driver or contractor’s servant / agent wages etc.

12. Toll tax paid during official journey, shall be reimbursed to the contractor on production of proof of

payment along with the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from other Agency at the

risk and cost of the contractor, in case of default.

14. If CNG Car provide agency, then negotiation will be accordingly.

Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days from the technical bid

opening date or extended date and shall be bound by communication of acceptance dispatched by DGVCL

within the above prescribed time limit.

Place: Sign and Seal of the Tenderer

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be opened and the

tender will not be considered and disqualified.

1. Tender fee and EMD should be paid ONLINE ONLY, otherwise tender will not be considered.

2. P.F. code is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing certificate etc.

OR Bidder desires to purchase new vehicle, have to provide quotation of vehicle and relevant

4. Pan card Xerox copy.

5. Copy of Goods and Service Tax Number.

Following documents may be submitted invariably in respect of each and every vehicle to The Executive

Engineer (O&M) Pandesara Division Office for verification.

A) Comprehensive Insurance Certificate covering period up to date (for vehicle & Driver).

B) Registration Certificate Book with Taxi passing up to date.

D) Any other documents relevant relating to hiring of vehicle.

E) Registration as Taxi/Maxi. Passing

F) PF No., PAN No. except in the cases where owner is self driving the Vehicle

All above documents should be submitted in the TECHNICAL BID AND PRICE MUST BE SUBMITTED

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without assigning any

reasons thereof.

Executive Engineer (O&M),

Pandesara Division Surat.

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS

Letter No: DGVCLSDPND/0187/08/2026 Approved Date: 22-09-2026 14:49

File No: DGVCLSDPND/OTH/e-file/4516/2026/1893/Billing

Approved By: Executive Engineer,Technical,DGVCLDPNDS