Procurement of NCR GRSP for RDSO Drg. No. T-4865

Special Eligibility Criteria

1. 1

   Bulk Purchase will be made only from those firms who are appearing as approved vendors of RDSO for Sub item: 'NCR GRSP' (UVAM ID :3100584003) as available on UVAM only. Firms which are appearing as 1.Developmental vendors of RDSO for sub item 'NCR GRSP' (UVAM ID:3100584003) as available on UVAM only and 2. Approved/developmental vendors of RDSO for sub item 'GRSP' and sub item 'CGRSP' (UVAM ID : 3100584002) as available on UVAM only are eligible for placing developmental order and developmental order up to 20% of NPQ may be placed on such sources.

   Document optionalConfirmation required
2. 2

   The status of vendor shall be reckoned as on the date of tender closing and not thereafter. However, cases of downgrading/ removal/ suspension/ banning etc., after closing of tender, shall be taken into account while considering of offers. For further details, tenderers are requested to refer the General Conditions / instructions to tenderers

   Document optionalConfirmation required
3. 3

   For further details of Eligibility Criteria, tenderers are requested to refer Clause 1.2 of RDSO Lr. No. QAC/Vendor/Policy , Dt:17.09.2021 attached along with this tender which will be followed in this case.

   Confirmation required
4. 4

   In Keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only ( i.e. with minimum local content of 50% as defined in Railway Board letter No. 2020/RS(G)/779/ 2/Pt.1 dated 25.09.2020 with latest amendments, if any) and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document requiredConfirmation required
5. 5

   Restrictions under Rule 144(xi) of GFR 2017: a) I have read the clause regarding Restrictions under Rule 144 (xi) of GFRs.2017 on procurement from a bidder of a country which shares land border with India and as detailed in Tender documents. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. [wherever, applicable, evidence of valid registration by the competent authority shall be attached]. Note: If the tenderers are not agreeable to above declarations, they have to categorically mention about the disagreement in Techno Commercial Deviation.

   Document optionalConfirmation required
6. 6

   Please note that as per Railway Board's Letter No.2021/RS(G)/779/7 Dt. 09.5.2025, Sl.No.5, Developmental Orders will be considered on those firms who are listed as Developmental Vendors on UVAM Vendor Directory without any Conditions.

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Check List

1. 1

   Have you submitted a Bid security declaration as per Tender conditions ?
2. 2

   Have you gone through all the documents mentioned in description (Specification, Drawing, etc.) and all the documents attached along with the tender ?
3. 3

   Have you furnished tender specific authorization from OEM ? (if manufacturer is not quoting directly)
4. 4

   Have you furnished the clause-wise compliance on technical specifications?
5. 5

   Have you attached Udyam Registration Certificate, if available with you?
6. 6

   Have you indicated the complete name and address of the agents and details of the services to be rendered by the agents?
7. 7

   Have you furnished a performance statement?

Commercial-Compliance

1. 1

   Inspection by RITES (Non-TPI) shall be carried out through Process Inspection methodology, in terms of Railway Board letter No. 2024/RS(G)/779/12 dtd 16.10.2025, as attached with the tender as "Process inspection of Rail Pads", and as laid down in Railway Board letter No. 2022/RS(G)/779/8 dtd 18.03.2024, attached with the tender as "RB Letter Process Inspection.

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2. 2

   I/We agree to accept Instructions to Tenderers for e- tenders, General Tender Conditions available at SOUTH CENTRAL RAILWAY STORESDOCUMENTS LINK.

   Confirmation required
3. 3

   I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and[or]special and [or]other conditions specified/attached with the tender.

   Confirmation required
4. 4

   1) EMD submission is mandatory. For exemption and other details please refer para 13 of Instructions to Tenderer for e-tender. 2) Firms seeking exemption from deposition of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be summarily rejected. 3) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorised agent.

   Document optionalConfirmation required
5. 5

   Tender not accompanied with Bid Security declaration will not be evaluated.

   Document requiredConfirmation required
6. 6

   Please mention Bi-Monthly supply capacity of your firm for the tendered item.

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7. 7

   Benefits available under PPP for MSME willnot be extended to Agent/Dealer.

   Confirmation required
8. 8

   Offers received in major deviation to the tendered delivery schedule maybe liable to be ignored.

   Confirmation required
9. 9

   Tender evaluation will be on "FOR: Destination" basis. Firms should quote Basic Rate, Freight Charges, Taxes and Other Charges separately.

   Confirmation required
10. 10

    For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50% of tender quantity consignee wise for the item. Any offer quoting less than 50% of tendered quantity consignee wise will be treated as unresponsive against that item. However, in case of developmental sources, the offered quantity shall not be less than 20% of tender quantity consignee wise for the item.

    Confirmation required
11. 11

    Tenderers are required to quote financial terms and conditions strictly in the prescribed fields of the 'Financial Offer' Page of the e-tender form and nowhere else. Any financial terms and conditions such as rate, offered quantity, freight, any other charges, quantity linked discounts etc. indicated in other fields of the offer, or enclosed as separate attachments, will be ignored for all purposes. Further, rates quoted by the tenderers with quantity- linked discounts, even if mentioned elsewhere in the tender or in any uploaded documents, will NOT be considered for determining the inter-se position of the offers. In case, the tenderer quotes any rate/or any condition, which affects the all inclusive rate in the Financial Offer page, at any other place in the offer or in any document uploaded with their offer, then the rates mentioned in the Financial Offer Page will only be considered for determining inter-se ranking of the offer, unless otherwise specified in the tender document. The Purchaser also reserves the right to treat such offers as invalid, and the same are liable to be rejected.

    Document optionalConfirmation required
12. 12

    It is clarified that the bidders offering imported products will fall under the category of non-local suppliers. They cannot claim themselves as class1 local suppliers by claiming the services such as transportation, commissioning, training and after sales service support like AMC/CMC etc.as local value addition. Authority office memorandum dt 04.03.2021 of DPIIT circulated vide Railway Board Letter No. 2020/RS/(G)/779/2-part-1dt.17.05.2021.

    Confirmation required
13. 13

    Please mention the "Place of Inspection" for Third Party Inspection. It may be noted that offers received with Place of Inspection other than the approved Work Address, as reflecting in the UVAM Vendor Directory for the tendered item, may be liable to be ignored, confirmation against this clause will supersede deviation quoted elsewhere. Also, if Place of Inspection is other than the Address on which PO will be issued, firm should mention the same in the Offer. Any delay in supply of material due to this will be on tenderer's account.

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14. 14

    It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents.

    Confirmation required
15. 15

    The Firm shall furnish the clause wise compliance on Technical Specifications, if applicable.

    Document optionalConfirmation required
16. 16

    Firm shall furnish Tender specific authorization from OEM. (if manufacturer is not quoting directly)

    Document optionalConfirmation required
17. 17

    Firm Shall submit Performance statement of last 5 years.

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18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.