Work of Dismantling of existing FOAC cable and Laying, installation, splicing and commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with supply of HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to shifting of equipments from old Control toom to New Control room at 220KV Jambuva S/S under Jambuva AM Division under Jambuva Circle

Name of work : Work of Dismantling of existing FOAC cable and Laying, installation, splicing and

commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with supply of

HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to shifting of equipments

from old Control toom to New Control room at 220KV Jambuva S/S under Jambuva AM Division under Jambuva

TECHNICAL SPECIFICATION

( TO BE SUBMITTED ONLINE through N-Code

Web site - https://tender.nprocure.com )

Seal and Sign of Bidder 1|Page

TENDER NOTICE No –JTC/ 26-27 / n-44

Superintending Engineer, Transmission Circle GETCO Jambuva ( Address of the office - Gujarat Energy Transmission

Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist:

Vadodara.-390 014 ) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers

& Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as specified

in tender document) along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender Fee &

EMD shall be unloaded through on line only ( which is mandatory) on (n) procure portal. Bidders shall compulsorily pay

tender fee and EMD through RTGS/NEFT only. No any physical documents, Demand Draft / Banker’s cheque or Pay

order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company

viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for

technical scrutiny and their technical bids will not be opened

Sr. Description

1 Tender No.: JTC/ 26 – 27 / n-44

2 Purchase/Work of Work of Dismantling of existing FOAC cable and

Laying, installation, splicing and commissioning of

Fibre optic approach cable (DWSM – Dual Window

Single Mode, 24F & 48F) with supply of HDPE pipe,

hardware like ties/clips/cleats, conduits, supports,

fittings, accessories due to shifting of equipments

from old Control toom to New Control room at

220KV Jambuva S/S under Jambuva AM Division

under Jambuva Circle

3 Tender Fee (non-refundable) Rs.590.00 (Rs.500.00 + GST applicable Rs.90.00 )

4 Estimated cost inclusive of GST in Rs. Lacs Rs.7,61,100.00

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) tender/ offer submission last 22.06.2026

date up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 Hours. 22.06.2026

8 Tentative Date of on – line opening of Price bid, (if Shall be intimated separately.

possible), at 11.00 Hours

9 Prices Firm/Percentage basis

10 Validity of offer 180 days

11 Time limit 60 Days

12 Appropriate / Registration Class Only GETCO registered contractor

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in tender

document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender

Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. Any physical

documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD are not accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and

time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not

be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible (readable)

and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead), Tender

acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be submitted

through online on n-procure portal (mandatory) (All the documents to be duly self attested by the bidder). For any

differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer only.

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the appendices

(annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate place in respect

Seal and Sign of Bidder 2|Page

of each line appearing in Technical bid (In the absence of required details in uploaded tender documents, technical bid

, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point

during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) :

1) The EMD and Tender fee plus GST as applicable shall be paid through RTGS/NEFT only.Bidder shall have

to upload scan copy of payment made (transaction slip of payment made) with the Tender documents online on

n-procure portal.

2) Bidder has to provide following detail on the same date when payment of tender fee and EMD is made

at below mentioned e-mail ids :

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also,Tender

fee and EMD received after due date and time as specified in the tender will not be accepted/opened irrespective

of delay due to any reasons and the Corporation shall not assume any responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension

of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code

solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

26857321 / 40007533, Email: [email protected]

Seal and Sign of Bidder 3|Page

TENDER No: JTC/ 26 -27 / n-44

Name of Work : Work of Dismantling of existing FOAC cable and Laying, installation, splicing and

commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with

supply of HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to

shifting of equipments from old Control toom to New Control room at 220KV Jambuva S/S under

Jambuva AM Division under Jambuva Circle

Sr. No. Document Code Part Page No.

1. Tender Notice - I

2 Technical Bid I

3 Integrity Pact I

4 Instructions to Tenderers ITB I

5 Qualification Requirement

6 General Conditions of Contract GCC I

7 Erection Conditions of Contract ECC I

8 Special Conditions of Contract with SCC I

Declaration Form

9 Technical Specifications TSP II A

10 Technical Data sheets TDS II B

11 Various Annexures

Seal and Sign of Bidder 4|Page

Seal and Sign of Bidder 5|Page

(A) INSTRUCTIONS TO THE BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/ ‘OWNER’ intends to

receive bids Work of Dismantling of existing FOAC cable and Laying, installation, splicing and

commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with

supply of HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to

shifting of equipments from old Control toom to New Control room at 220KV Jambuva S/S under

Jambuva AM Division under Jambuva Circle as detailed in the accompanying specifications in accordance

with Terms and Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for these costs

irrespective of the course and conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and specifications

in the Bid Documents and fully know himself all the conditions and contents therein, which may in any manner,

affect the scope & content of work and the costs thereof. Submission of a Bid not substantially responsive to the

Bid Document in all respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in doubt

as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid discussion,

to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as deemed fit in

writing as a response to this request. On receipt of such interpretations/clarifications, the Bidder may submit his

Bid within the date and time stipulated in the Bid invitation, All such explanations, interpretations and

clarifications from the Owner shall be deemed as part of Bid Documents and shall invariably accompany the

Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the Bidding

Document at the address contained in the letter of request for issue of Bidding document from the Bidders.

Owner will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by

the Bidder may be written in another language so long as accompanied by an English translation of its pertinent

Seal and Sign of Bidder 6|Page

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have

any effect on the execution of the Contract covered under these documents and specifications. The Owner shall

not entertain any request for clarifications from the bidders, regarding such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these specifications

and documents will be entertained by the owner. Neither any change in the time schedule of the Contract nor

any financial adjustments arising thereof shall be permitted by the Owner, which are based on the lack of such

clear information or its effect on the cost of the works to the Bidder.

9.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of services,

quantity and price.

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scanned copy of original document for Tender Fee & EMD shall be

uploaded through on line only (which is mandatory) on (n) procure Portal to establish that the Bidder meets the

Qualification Requirements as detailed in ANNEXURE -I. No physical documents to be submitted by the

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized /

self-attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on before due date

and time of submission of tender. Tender fee and EMD paid though Demand Draft / Banker’s cheque or

Pay order will not be accepted and no any further communication in the matter will be entertained .

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the required

details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain legible

& should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and signed

by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

10.0 Bid Price:

10.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules, enclosed in bid proposal sheets for erection, testing and commissioning, and other services it

proposes to furnish under the contract. The % age above/below indicated shall be inclusive of all taxes and

duties applicable inclusive of GST applicable on required inputs and services.

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based in

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall not

be subject to variation on any account save for change in quantity. A bid submitted with an adjustable price

quotation shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

12.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services within the original contractual delivery period. The amount and% of GST and

Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under

GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

12.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such

Seal and Sign of Bidder 7|Page

Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess,

is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

12.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of highest

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

12.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of

Supplier / Contractor has opted for Composition Scheme under GST.

12.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due

to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on

account of GST charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier / contractor.

12.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

12.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

12.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST

Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY and you

should inform such changes to COMPANY from time to time.

12.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of the transaction between

the owner and the contractor under this contract, if any, shall be included in the bid price. These shall also be

indicated separately wherever applicable as mentioned in the Tender.

12.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if any ,the

owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment of such

taxes as attracted under the provisions of the law.

12.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of items

of supply included in the works contract) as may be mandatory in terms of the law. The owner shall not bear any

liability in this regard but shall issue necessary certificate in respect of such deduction made.

12.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the

next day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then the

owner shall reimburse the contractor the additional tax or duty so paid by the contractor against submission by

the contractor of documentary evidence to the satisfaction of the owner. This provision will not be applicable to

transaction between the contractor and his sub-contractors and will be applicable only to the direct transaction

between the contractors and owner. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

12.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those indicated

by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons

of the making, passing or promulgation of any law after the date of submission of bid or by any order, regulation

or bye-law having the force of law the amount of such increase or reduction shall be added to or deducted from

the “Contract Price” as the case may be for direct transactions between contactor & owner, and not for bought

out items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc. applicable as on the date

of submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new tax

or duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The Owner in

this regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all these taxes.

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12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying Special

Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award discussions with

successful bidder.

13.5 The successful bidder will be required to prepare detailed Bar chart and finalize the same with the owner as per

the requirement of Clause no 27.0 of GCC

14.0 Contract Quality assurance:

14.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

14.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of the

Contract will be mutually discussed and agreed and such agreed Program shall form a part of the Contract.

14.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied

wherever specifically indicated in the tender document shall supply only from those vendors. Such details shall

be accompanied by their list of previous supplies made performance reports etc. However, in case of orders are

placed, specific approval shall be obtained from the owner for the vendor-supplied materials. The quality

assurance program shall be furnished for each material separately for approval.

15.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance,

in General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s attention is

specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities

under the Contract.

16.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools & tackles

etc. which he proposes to bring to site for the purpose of erection, handling, testing and commissioning including

performance and guarantee tests of the equipment. If any such equipment is listed anywhere else in the proposal

and not specially mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s

proposed scope of supply.

17.0 Brand Names:

17.1 The specific reference in these specifications and documents to any material/equipment by brand name makes

or catalogue number shall be construed as establishing standards of quality and performance and not as limiting

competition. However, Bidders may offer other similar material/equipment provided they meet the specified

standard, design and performance requirements. The Bidder shall furnish adequate technical information about

such alternative material equipment to enable the Owner to determine its acceptability. The Owner shall be the

sole judge on the acceptability or otherwise of such alternatively material/equipment.

17.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand name of

catalogue numbers designed by the Owner in its Technical Specifications are intended to be descriptive only

and not restrictive. The Bidder may substitute alternative standards, brand name and/or catalogue numbers in

its bid, provided that it demonstrates to the Owner’s satisfaction that the substitutions are substantially equivalent

or superior to those designed in the Technical Specification.

18.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost to

be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of

payment made) shall be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Seal and Sign of Bidder 9|Page

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

18.3 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to the

Owner without any condition whatsoever.

18.4 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No

exemptions are made in the furnishing of the security.

18.5 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender whichever is later.

18.6 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance guarantee

18.7 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within thirty days

of letter of award of contract)

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the Bidder

or a person or persons duly authorized by the Bidder to sign the Contract. The letter of authorization

shall be indicated by written power-of-attorney accompanying the bid. All pages of the bid, except for

un-amended printed literature, shall be initiated by the person or persons signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be sealed and

signed by the Company Authorized Signatory wherever specified and scanned copies of original (Notarized / self-

attested copies of original – as specified in tender document) documents along with scanned copy of original

document shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No physical documents

to be submitted by the bidder

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the

Bidder, in which case such corrections shall be initiated by the person or persons signing the bid.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or persons

signing the bid.

19.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid and

must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also

be typed or printed below the signature.

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20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership name,

followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized

representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of such

Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’ or

other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a principal

and agent have bid under different names without disclosing their connection then such bids will be liable for

rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Submission of bids:

21.1 Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Price Bid : Technical & Price bid shall be submitted ‘online’ only through n-code.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for tender

fee and EMD shall be uploaded ( scanned copies of original document ) through on line only (which is mandatory)

on (n) procure Portal by the bidder.

21.3 Address of the Owner is as under:

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

22.0 Deadline for submission of bids:

22.1 Bids submitted by telex/telegram/physical will not be accepted. No request from any Bidder to the Owner to

collect the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

22.2 Bids must be submitted not later than the time & date mentioned in the tender.

22.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the deadline

will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by the

Owner, will be rejected and not considered for evaluation.

24.0 Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in accordance

with the provisions of clause 23.0. The envelope should clearly indicate whether the modification is for the

Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of the

period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during this interval

may result in the Bidder’s forfeiture of its bid security.

25.0 Information required with the proposal:

25.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal item of

equipment proposed to be furnished and erected. The bid should also contain drawings and descriptive

materials indicating general dimensions, materials from which the parts are manufactured, principles of

operation, the extent of pre-assembly involved, major construction equipment proposed to be deployed, method

of erection and the proposed erection organizational structure.

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25.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings, catalogues,

etc. in five copies.

25.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed may be

treated as incomplete and hence rejected. Such descriptive materials and drawings submitted by the Bidder will

be retained by the Owner. Any major departure from these drawings and descriptive material submitted will not

be permitted during the execution of the Contract without specific written permission of the Owner.

25.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the equipment or

any other matter will not be considered.

25.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide additional

information and data as deemed necessary by the Bidder.

25.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and materials which

will be required for the purpose of erection of equipment and materials supplied under the Contract.

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification requirements will

govern, unless otherwise brought out clearly in the technical commercial deviation schedule.

26.0 BID OPENING AND EVALUATION

Opening of bids by owner:

26.1 The Owner will open the technical bids in the presence of Bidder’s representatives who choose to attend on

the date and time mentioned for opening of bids in the Invitation to Bid or in case any extension has been given

thereto, on the extended bid opening date and time notified to all the Bidders who have purchased the bidding

document. The Bidder’s representatives who are present shall sign a register evidencing their attendance.

26.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

26.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

27.0 Purpose of evaluation of bids:

27.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical responsiveness

of the bid for the complete scope of the proposal, as covered under these specifications and documents. All

technically responsive bids shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY

AND TECHNICALLY RESPONSIVE BIDS.

27 ( A) Policy for bids under consideration:

27.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under consideration,

Bidders and/or their representatives and other interested parties are advised to refrain from contacting by any

means, the owner and/or his employee’s representatives on the matters related to Bids under consideration.

27.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for a

clarification of its bid. The request for clarification and the response shall be in writing and no change in the price

or substance of the bid shall be sought, offered or permitted.

28.0 Preliminary Examination:

28.1 The Owner will examine the bids to determine whether they are complete, whether any computational errors

have been made, whether required sureties have been furnished, whether the documents have been properly

signed, and whether the bids are generally in order.

28.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price

and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy between

the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be corrected

accordingly. If there is a discrepancy between words and figures, the amount advantageous to the Owner will

prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be rejected and the

amount of Bid Security will be forfeited. The Bidder should ensure that the prices furnished in various price

schedules are consistent with each other. In the case of any inconsistency in the prices furnished in the specified

prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest

price for the purpose of evaluation and for the purpose of award of Contract use the lowest of the prices in these

28.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the

Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which conforms to all

the terms and conditions of the Bidding Document without material deviations. A material deviation is one which

affects in any way the prices, quality, quantity or delivery period of the equipment, completion of works or which

limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in these

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specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based on the

contents of the bid itself without recourse to extrinsic evidence.

28.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be

made responsive by the Bidder by correction of non-conformity.

28.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not constitute

a material deviation, provided such waiver does not prejudice or affect the relative ranking of any Bidder.

29.0 Evaluation of Price Bids:

29.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply: -

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

30.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be derived

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian Rupees per

unit of parameter differential or deficiency in the equipment and services offered as stipulated in these

specifications: n1, n2…nn are the respective parameter differential or deficiency in the corresponding units to

be determined from the Bidder’s proposal. The above factors and corresponding units of parameter differential

are derived from the Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and from

the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the Owner

will use parameters consistent with those specified in the specifications and documents and or other information

as necessary and available to the Owner.

30.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered as quoted

by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest evaluated bid

and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

31.0 AWARD OF CONTRACT

31.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is determined

to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this regard.

32.0 MATCHING OF END COST:

32.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all the

quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection

schedule shall be reduced proportionately by difference in percentage). The confirmation for matching end cost

shall be given within 7 (seven) days from the letter from GETCO.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms

and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids

at time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or

any obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

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34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by registered

letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 36.0, the Owner

will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 18.0.

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner will

send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and return

it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be signed

within 30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be required to

furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled,

Commercial Bank in the form to be furnished. The guarantee amount shall be equal to ten percent (5%) of the

Contract price and it shall guarantee the faithful performance of the Contract in accordance with the terms and

conditions specified in these documents and specifications. the guarantee shall be valid up to 90 days after the

end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished and

erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and installed

by him shall be free from all defects in design, material and workmanship and shall upon written notice from

the Owner fully remedy free of expenses to the Owner such defects as developed under the normal use of

the said equipment within the period of guarantee specified in the relevant clause of the General Terms and

Conditions in the Part-I / Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract. However, it

is not to be construed as limiting the damages under clause entitled “Equipment Performance Guarantee” in

Technical Specifications, Part-II and damages stipulated in other clauses in the Bid documents.

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless

otherwise specified in Special Conditions of Contract.

37.0 Scope of the proposal

37.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

equipment erection and other installation services specified under the accompanying Technical Specifications.

It will include among others as specified therein the following: -

a) Receipt of equipments and material from GETCO’s store, transportation, storage, preservation and

conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

37.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and therefore,

the Bidders are advised that while making Bid Proposals and quoting prices these conditions may appropriately

be taken into consideration. Bidders are required to furnish a certificate in this regard as per the format

provided in Special Conditions of Contract in a separate sealed envelope containing Bid security, which

shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

37.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

37.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets and

specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

37.5 The scope of work is Work of Dismantling of existing FOAC cable and Laying, installation, splicing and

commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with supply of

HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to shifting of equipments

from old Control toom to New Control room at 220KV Jambuva S/S under Jambuva AM Division under Jambuva

Circle as per standard specification and standard practice of GETCO and as per EIC.

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Qualification Requirement

To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his capability and

adequacy of resources:

The bidder should satisfy following minimum technical requirements.

1. Experience: Bidder should have experience of work like Laying, installation, commissioning of OPGW Cable/

FOAC cable with GETCO / Power utility or any other organization within last 5 years. Copy of work orders

executed and satisfactory completion certificate from respective department should be submitted.

2. Electrical contractor’s license with latest validation.

3. It is preferable that the Bidder has to submit the document like Invoice/Quotation, Calibration Certificate,

Manual/Literature, photographs etc. related to kit and instrument/tools used for this work etc. (If any)

1. Payment of Tender fee and EMD. In mode of DD, RTGS/NEFT

2. Copy of GST registration.

3. Details of Partners/Directors of the Firm/Company. Partnership deed if applicable.

4. Copy of notarized power of attorney as the case may be.

5. Latest Bank Solvency Certificate of a sum of minimum 20% of Bid Value.

6. Copy of PAN card.

7. Copy of PF registration.

 Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender specification)

,RTGS/ NEFT transaction slip for payment made for tender fee and EMD to be submitted on line only (which is

mandatory) on (n) procure Portal.No physical documents to be submitted by the bidder

 The above-cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion the

Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all the

services specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data Sheets and

specified elsewhere.

3. The scope of work is “Work of Dismantling of existing FOAC cable and Laying, installation, splicing and

commissioning of Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with supply of

HDPE pipe, hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to shifting of equipments

from old Control toom to New Control room at 220KV Jambuva S/S under Jambuva AM Division under Jambuva

Circle” as per standard specification and standard practice of GETCO and as per EIC.

4. FOAC cable will be provided by GETCO from any of the stores of the GETCO. Contractor shall have to arrange

collaction of the same from any stores of the GETCO at his own cost, as per allotment & instruction of EIC.

5. Supply of 40 / 33mm HDPE PLB pipe, hardware like ties /clips /cleats, conduits, supports, fittings, accessories

is in the scope of Contractor.

6. Contractor shall have to supply standard reputed make 40/ 33mm HDPE PLB pipe as per the specifications

and relevant I.S. codes as under :

Technical Specification of 40/ 33mm HDPE PLB pipe

Sr. No. Parameter Requierment / Technical specification

1 Visual appearance Smooth inside & outsidefree of blister, shrink, hole, flaking,

scratches & roughness

2 Colour Bright orange/ bright green and uniform thoughout, inner layer-

3 Lubrication Inner layer Clearly visible, white in colour with uniform in thickness

4 Identification marking Mnufacturer’s name of duct with size, batch no., Date of mfg,

sequential length marking at every meter

5 Dimension : Outside diameter 40.0 + 0.4mm

6 Ovality 1.4 mm ( max.)

7 Wall thickness 3.5 + 0.2 mm

8 Legnth of pipes 200 / 500/1000 mtrs ( + 10% )

9 Lubricated inner layer thickness Min 0.33 mm

10 Weight per meter 370 gm / mtr ( min)

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11 MFR ( Melt flow rate ) 0.20 to 1.1 gm / 10 minutes

12 Ash content 0.3% ( Max.)

13 Density 940.0 – 958.0 kg / m3

14 Tensile strength 20 N/ mm2 ( min)

15 Elongation at break 500% ( min)

16 Heat resistance 3 % ( max)

17 Crush resistance Approx.. 50kg load with load deflection,, 10% after one minute &

,2% after five minutes recovery

18 Internal co-efficient of friction COF <

19 Hardness, share-D Between 60 to

7. Contractor shall have to supply reputed make ,ISI mark 40/ 33mm HDPE PLB pipe having technical specification

as mentioned above.

8. Contractor shall have to submit relevant documents like GTP , catalogue, test reports of 40/ 33mm HDPE PLB

pipe to concern EIC before execution of the work.

9. In case Corporation desires to carry out any field test/laboratory test for any materials required for the work, the

contractor shall have to arrange the same at his own cost.

10. Further, if any testing is required same shall be arranged by the contractor at his own cost. The contractor shall

have to maintain the regular records for such testing and shall submit along with each R.A. bills.

11. Contractor shall have to get approval for Material like 40 / 33mm HDPE PLB pipe, hardware like ties /clips

/cleats, conduits, supports, fittings, accessories from Engineer-in-charge prior to dispatch or prior to start the

12. No collection of materials shall be made before it is got approved from the Engineer-in-charge.

13. Materials, if and when rejected by the Engineer-in-charge shall be immediately removed from site of work

14. Approval to the samples of material given by the EIC shall not absolve the contractor from the responsibility of

replacing defective material brought on site or materials used in the work found defective at a later date. The

contractor shall have no claim to any payment or compensation whatsoever on account of any such material

being rejected by E.I.C.

15. Approval to any of the executed item for the work does not in any way relieve the contractor of his responsibility

for the correctness, soundness and strength of the structure as per the drawing and specification

16. The above work shall be done as per GETCO’s approved drawing/layout.

17. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also be

maintained as per GETCO’s norms and instruction of EIC. If required field quality plan shall be available at field

18. During the work of safety check list shall be followed. Necessary check list will be available at our field office.

19. All work should be done accordingly to technical specification and as per instruction of engineer in charge.

20. The quantity mentioned in price bid is tentative and may vary in actual work order.

21. Contractor shall have to credit Dismantled material OLD FOAC cable with duct at at 220KV Jambuva S/S as

per instruction of EIC.

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GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 ‘‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person to whom

any part of the Contract has been sublet by the Contractor with the consent in writing of the Engineer and will

include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be issued to the

Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the Specifications

and complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such

other schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated

or used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions and/or

deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the entire

scope of the works.

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect the

equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the Owner

notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal as

the case may be.

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As Directed’,

‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like

importance are used the approval, judgment, direction etc. is understood to be a function of the Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor before

the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests, as

specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or

replacement of any defective part of the works performed under the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot be

detected during inspection, testing etc, based on the technology available for carrying out such tests.

1.24 ‘Drawing’, ‘Plans, shall mean all:

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a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress of the work;

b) Engineering data and drawings submitted by the Contractor during the progress of the work provided such

drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of the

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so requires.

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of individuals,

whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in the Indian

Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in the General Clauses

Act (1897) including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST ( compensation

to the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and all related ancillary

1.31 Works contract means a contract for composit supply & covered under the definition of works contract as defined

under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions, applicable under the

UTGST act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other parts of

The works carried out under this Contract shall conform to the all statutory regulation and provisions the acts,

mentioned in the Technical Specifications, and, when no regulations or standard is mentioned, to the authoritative

regulations or standards/ Act, appropriate to the works and such stipulations shall be the latest issued by the

concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices, correspondences,

operating and maintenance instructions, drawings or any other writing shall be written in English language. The

Metric System of measurement shall be used exclusively in the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral

part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General Terms

and Conditions of Contract and all other documents included under Volume- I and the Special Conditions

b) Specifications of the erection of the equipments and other technical services to be provided under the

Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications thereto

between the Contractor and the Owner prior to the Award of Contract except to the extent of repugnancy.

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d) All the materials, literature, data and information of any sort given by the Contractor along with his bid,

subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the Engineer

whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner

in connection therewith, to any person other than a person employed by the Contractor in the performance of

the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so far

as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or information

enumerated in various Contract documents except for the purpose of performing the Contract.

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions,

quantity, quality or other information, concerning the works unless prior written permission has been obtained

from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the

property of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be treated

as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at

site, installation, testing and commissioning including performance testing in respect of all the equipment

material equipment/materials given by the owner after observing standard store procedures for transport from

owner’s stores, insurance, unloading storage handling at site installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing, then

the Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to execute

an Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR) GETCO Jambuva for keeping

the equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract. Samples

of Performa for the Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of deviations

or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have

exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to

the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the Letter of

Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor shall

provide for signing of the Contract, Performance Guarantee, appropriate power of attorney and other requisite

materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the

Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and descriptive

materials submitted with the bid, to form a part of the Contract immediately after issue of Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

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10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect

thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such provisions,

rights or options or in any way to affect the validity of the Contract. The exercise by either party of any of its

rights herein shall not preclude or prejudice either party from exercising the same or any other right it may have

under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the

Contract. The Contractor shall so organize his resources and perform his work as to complete it not later than

the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as field erection activities within five (5) days of the date

of Notification of Award. This network shall also indicate the interface facilities to be provided by the Owner and

the dates by which such facilities are needed. The Contractor shall discuss the network so submitted with the

Owner and the agreed network shall form part of the Contract documents. During the performance of the

Contract, if in the opinion of the Engineer, proper progress is not maintained, suitable changes shall be made in

the Contractor’s operations to ensure proper progress without any cost implication to the Owner. The interface

facilities to be provided by the Owner in accordance with the agreed network shall also be reviewed while

reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor as directed

by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a detailed

program in line with the agreed Contract network. Such program shall be reviewed, updated and submitted to

the Engineer every month thereafter.

12.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and furnished to

the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by the

respective construction sub division unless otherwise provided in the notification of award.

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the Contractor

shall pay to the Owner as penalty a sum specified for each specified period of delay. The details of such penalty

are brought out in the accompanying Special Conditions of Contract (SCC).

14.2 Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated delivery

period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes (if any)

per week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any), detailed

in the Special Conditions of Contract (SCC).

14.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay

against any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL

and/or its subsidiary companies.

14.4 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or

damages, repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer without

advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the event such

action is taken by the Engineer, the Contractor will be notified promptly and he shall assist wherever possible in

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making necessary corrections. This shall not relieve the Contractor of his liabilities under the terms and

conditions of the Contract.

15.3 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision

of this clause shall apply to portion of the works so rectified or corrected until the expiry of twelve(12) months

from the date of such rectification or correction. If any defects are not rectified within a reasonable time, the

Engineer may proceed to do the work at the Contractor’s risk and cost but without prejudice to any other rights

which the Owner may have against the Contractor in respect of such defects.

15.4 The rectification or correction of the work will be carried out free of cost by the Contractor. If any rectification or

correction is carried out on his behalf at the site, the Contractor shall bear the cost of such rectification or

15.5 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under this

15.6 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent defects,

the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.5 above, shall remain till the end of

months from the date of completion of guarantee period.

15.7 It is the responsibility of the contractor to handover the complete work free of all defects. If within a period of

one year from the date of handing over the work it is noticed that any defects occurs due to bad workmanship,

it is the duty of the contractor to rectify / replace the same at his own cost. If within seven days from the date of

receipt of such notice, the contractor does not take up the work, same will be carried out at his risk and cost.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner

or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of all

Indian duties including GST, levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

17.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the failure,

omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things under the

Contract, or for damage or injury caused by the alleged omission or negligence on the part of the Contractor,

his agents, representatives or his Sub-Contractors, or in connection with any claim based on lawful demands of

Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases indemnify and keep

the Owner, and the Engineer and/or his representative, harmless from all losses, damages, expenses or decrees

arising of such action.

18.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all

his liabilities under the Contract. Such final payment shall be made only at the end of the Guarantee/Warranty

period or after finalization of material account and final bill and till such time as the Contractual liabilities and

responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall be treated as

on-account payments.

19.0 ENGINEER’S DECISION

19.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding of

the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision thereon.

19.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning and

intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of the

decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s decision

and the decision shall become final and binding.

19.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the right

to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of the works

and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor except

as directed in writing by the Engineer, but the Engineer shall have full powers subject to the provisions

hereinafter contained, from time to time during the execution of the Contract, by notice in writing to instruct the

Contractor to make such variation without prejudice to the Contract. The Contractor shall carry out such variation

and be bound by the same conditions as far as applicable as though the said variations occurred in the Contract

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Documents. If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from

fulfilling any of his obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing

and the Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer confirms

his instructions, the Contractor’s obligations and guarantees shall be modified to such an extent as may be

mutually agreed. Any agreed difference in cost occasioned by any such variation shall be added to or deducted

from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the Contractor

to enable him to work his arrangement accordingly, and in cases where goods or materials are already prepared

or any design, drawings or pattern made or work done as per the contract requires to be altered, a reasonable

and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of carrying

out the alterations or additional or substituted work which either then or later on, will in the opinion of the

Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case later than

thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions, advise the

Engineer to that effect. But the Engineer shall not become liable for payment of any charges in respect of any

such variations, unless the instructions for the performance of the same shall be confirmed in writing by the

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the

extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of items

in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-I. The

Contractor shall carry out such variations and be bound by the same conditions as though the said variations

occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

21.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his authorized

supervisor and by labours employed by him.

22.0 CHANGE OF QUANTITY

22.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical Specifications,

shall not be subjected to any limitation for the individual items but the total variations in all such items under

the Contract shall be limited to a percentage of the Contract price as specified in the Special Conditions

22.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change

in quantities as above. The base unit rates, as identified in the Contract shall however remain constant during

the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit rates are not available

for the change in quantity, the same shall be subjected to mutual agreement.

23.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and freely

exchange with them such technical information as is necessary to obtain the most efficient and economical

design and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the Owner in

respect of such exchange of technical information, wherever needed.

24.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any order

by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or any part

of the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by the Engineer

shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the Owner or any

right to damages herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of

any other or subsequent breach.

25.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

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No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension

of time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner

against the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or be

interpreted as approval of the Works done or of the equipment furnished and no certificate shall create liability

for the Owner to pay for alterations, amendments, variations or additional works not ordered, in writing , by the

Engineer or discharge the liability of the Contractor for the payment of damages whether due, ascertained, or

certified or not or any sum against the payment of which he is bound to indemnify the Owner, nor shall any

such certificate nor the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights

of the Owner against the Contractor.

26.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost submit

periodic progress reports as may be reasonably required by the Engineer with such materials as, charts, net-

works, photographs, test certificates, etc. Such progress reports shall be in the form and size as may be required

by the Engineer.

27.0 BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting and

completion dates of each activity. This is mandatory condition the tenders without which shall be liable to be

28.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall issue to the

Contractor a completion Certificate as a proof of the final acceptance of the erected line. Such certificate shall

not unreasonably be withheld nor will the Engineer delay the issuance thereof on account of minor omissions

or defects which do not affect the commercial operation and/or cause any serious risk to the erected line. Such

certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by the terms and

conditions of the Contract after issue of such certificate.

C. CONTRACT SECURITY AND PAYMENTS

29.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the Contract in the

prescribed form within fifteen (15) days of “Notice of Award of Contract”. The performance guarantee(s) shall

be as per terms prescribed.

30.1 The payment to the Contractor for the performance of the works under the Contract will be made by the Owner

as per the guidelines and conditions specified herein. All payments made during the Contract shall be on account

payments only. The final payment will be made on completion of all Works and on fulfillment by the Contractor

of all his liabilities under the Contract.

30.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions specified

31.0 Payment Schedule:

31.1 Application for Payment

31.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner. Performa for

application for payment will be as prescribed.

31.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought

on to the site pursuant to the Contract up to the date mentioned in the application and for the period covered

since the last preceding certificate, if any.

31.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date mentioned

in the application for the payment certificate, provided that no sum shall be included in any interim payment

certificate in respect of the works that, according to the decision of the Engineer, does not comply with the

31.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to the

Contractor as per the payment schedule.

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31.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after signing

the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer,

one for the quantum of work completed and the other for the successful completion of quality check points

involved in the quantum of work billed.

32.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the Contractor

is liable, or any other retention award will be claimed by the Owner. All such claims shall be billed by the Owner

to the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate and certified

vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims shall be paid

by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by the Contractor

within the said period, the Owner may then deduct the amount, from any monies due or becoming due by him

to the Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

33.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works

and obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed herein.

The form and the limit of such insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s

failure in this regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The Contractor

shall, however, be authorized to deal directly with Insurance Company or Companies and shall be responsible

in regard to maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

33.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities to be

performed till the successful completion of commissioning of the line shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the damages or loss by way of

repairs and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve

the Contractor of the above responsibilities during the period of Contract. The Contractor shall provide the

Owner with copy of all insurance policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the Owner immediately after such insurance coverage. The

Contractor shall also inform the Owner in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be

necessary well in time.

33.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft, pilferage,

riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc. The

scope of such insurance shall be adequate to cover the replacement/reinstatement cost of the equipment for all

risks up to and including delivery of goods and other costs till the equipment is delivered at Site. The insurance

policies to be taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

33.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will

be included in Contract Price, However, the Owner may from time to time, during the pendency of the Contract,

ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to the Contract

will agree for a mutual settlement, for reduction in Contract price to the extent of reduced premium amount. The

Contractor, while arranging the insurance shall ensure to obtain all discounts on premium which may be

available for higher volume or for reason of financing arrangement of the project.

33.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

33.6 Special Conditions of Contract details out the various insurance liabilities.

34.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

35.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

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35.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works, to

the extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such delays

have resulted in any increase in cost. The Owner shall examine the justification for such a request for claim

and if satisfied, the extent of compensation shall be mutually agreed depending upon the circumstances at the

time of such an occurrence.

36.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any other

reason shall be to the account of the Contractor.

37.0 FORCE MAJEURE

37.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen

and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in writing

of such causes.

37.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any force

majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though such

cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

38.0 SUSPENSION OF WORK

38.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will be issued

by the Engineer to the Contractor in writing. The time for completion of the works will be extended for a period

equal to duration of the suspension.

38.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the works

will be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer. The Owner

shall not be responsible for any liabilities if suspension or delay is due to some default on the part of the

Contractor or his Sub-Contractor.

39.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or

in port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any

such claim. In the event Of the security is insufficient to cover the claimed amount or amounts, the Owner shall

be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time thereafter may become payable to the

Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary companies

pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract

may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a sum

of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL or any of

its subsidiary companies.

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b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is

either mutually settled or determined by the arbitrator or competent court, as the case may be, and the

Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in

respect of any sum of money withheld or retained under this clause and as may be duly notified to the

40.0 CONTRACTOR`S DEFAULT

40.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or neglect

to comply with any reasonable order given to him, in writing by the Engineer in connection with the works or

shall contravene the provisions of the Contract, the Owner may give notice in writing to the Contractor to make

good the failure, neglect or contravention complained of. Should the Contractor fail to comply with the notice

within thirty (30) days from the date of serving the notice, then and in such case the Owner shall be at liberty to

employ other workmen and forthwith execute such part of the works as the Contractor may have neglected to

do or if the Owner shall think fit, without prejudice to any other right he may have under the Contract to take the

work wholly or in part out of the Contractor’s hands and re-contract with any other person or persons to complete

the works or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that

may have been at the time on the Site in connection with the works without being responsible to the Contractor

for fair wear and tear thereof and to the exclusion of any right of the Contractor over the same, and If the sum

that the contractor is entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds

the Contract Price or the entire works if entire works have been completed or the price for part of the work if part

of the works have been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the Owner

and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the Contractor.

For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such payment,

Owner shall encash the Bank Guarantees of Contactor available with Owner/s and retain such other payment

due to the Contractor under the Contract in question or any other Contract that the Owner/s may have with the

Contractor. Such payment of excess amount shall be independent of the liquidated damages for delay which

the Contractor shall have to pay if the completion of works is delayed.

40.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay liquidated

damages for delay in completion of Works as defined in Clause 14.0 of this Section.

40.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee

41.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

41.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen (15) days

notice in writing to the Contractor of his decision to do so.

41.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in

the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are

related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting or purchasing

activity related to the work terminated, and assist Owner in maintenance, protection, and disposition of the works

acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

41.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the propriety concern and in the case of

partnership, the surviving partners, are capable of carrying out and completing the Contract the Owner shall be

entitled to cancel the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

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42.0 FRUSTRATION OF CONTRACT

42.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the

Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the

Contract, subject to provisions contained in sub-clause 42.3 below.

42.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of willful

or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the Contractor

in accordance with the terms of the Contract within three months of the event, the parties hereto shall be relieved

from carrying out further obligations under the Contract treating it as frustration of the Contract.

42.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on quantum

merit basis which shall be determined by mutual agreement between the parties.

43.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation

to the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal

liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The Owner shall then be entitled

to deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

44.0 SETTLEMENT OF DISPUTES

44.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

44.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, arising

out of the Contract for the performance of the Works whether during the progress of the Works or after its

completion or whether before or after the termination, abandonment or breach of the Contract, it shall, in the

first place, be referred to and settled by the Engineer, who, within a period of thirty (30) days after being

requested by either party to do so, shall give written notice of his decision to the Owner and the Contractor.

44.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding

upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who

shall proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter

provided or not.

44.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

44.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being requested

as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any such decision, or

within thirty (30) days after the expiry of the first mentioned period of thirty days, as the case may be, either

party may require that the matters in dispute be referred to arbitration as hereinafter provided.

45.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause, arising under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be referred to arbitration under the Gujarat

Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

46.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The Contractor

shall also prepare and submit a detailed account of Owner Issue materials received and utilized by him for

reconciliation purpose in a format to be discussed & finalized with the Owner before the award of Contract.

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47.0 TAKING DELIVERY AND INSURANCE

47.1 The contractor has to take delivery from construction store of Tower material, H-frame structure material,

conductor & line material keeps S/S materials in safe custody and transport to the respective sites and will be

fully responsible for any damage to or loss of all materials at any stage during transportation or erection or taking

over of the line by GETCO.

47.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

47.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi assembled

and/or erected by him at site in his custody. The Contractor shall make suitable security arrangements at his

own cost to ensure the protection of all materials, equipment and works from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contractor to arrange for security till the works are finally

taken over by the Corporation.

48.0 STORAGE-CUM-ERECTION INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of 100% cost

of cost of sub-station / line materials, which are required to complete the sub-station / line. Bidder shall have to

take the comprehensive Marine Cum Erection (MCE) insurance policy against any loss, damage, theft, pilferage,

fire etc. for the complete period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. The contractor shall deal directly and pursue the claim with the insurance company

and shall be responsible in regard to maintainance of all insurance coverage as well as for settlement of claim.

The proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-charge of

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk shall be

covered for lifting of materials from store to final handing over to GETCO. Further, in absence of the above

insurance policy, R.A.bill payment will be withheld.

Bidder shall note that storage cum insurance is to be taken at his own cost and amount of material for erection

to complete the scope of line work is to be considered approx. Rs.7.86 lakh.

49.0 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual period or

in case the work is found not in accordance with prescribed specification the GETCO shall exercise its

discretionary power either:

49.1 To recover, from the contractor as agreed, by way of penalty clause above applicable taxes (if any)

49.2 To get the work done other contractor after giving due notice to the contractor on account and at the risk of the

contractor for such work executed or other similar description without canceling the contract in respect of the

works not yet due for completion or

50.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the event of

action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the GETCO

may sustain on that account, but the contractor shall not be entitled to have any saving on such purchases

made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the contractor

and the GETCO shall not be required to give any reason in writing or otherwise at any time for rejection of the

51.0 LABOUR LAWS:

51.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in

the night shift between 07.00 p.m. and 06.00 a.m. next day.

51.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such license, the contract shall be liable to

be terminated without assigning any reason thereof.

51.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified in respect

thereof. Some of the major liabilities under various labor and industrial laws which the Contractor shall comply

with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family Pension

Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates made applicable

from time to time by the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing rate with

the Office of Commissioner of Labor as per the Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules framed

there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

20 days of working.

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v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute Act.

Any payment to the Contractor’s employee arising out of any claim of disputes under the Industrial

Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under the

various labour laws, in force from time to time, from Statutory Authorities like State Government/ Government o

India, which the Contractor shall have to comply with.

51.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against employees

Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident Fund and

Family Pension Scheme at the rate of 18% (or at the rate made applicable by the Government from time to time

of the wages. The Contractor’s contribution and his worker’s contribution towards Provident Fund and Family

Pension Scheme shall be deposited by the Contractor with Regional Provident Fund Commissioner,

51.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the Provident

Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner,

51.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

51.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall be provided

by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual laborer which

shall be duly verified, approved and certified by the authorized Officer of the GETCO.

51.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. The purchaser shall not be responsible for any payments of compensation to the workers/supervisor

of the contractor for fatal or non-fatal accidents during the pungency of the contract.

51.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for supervision

shall be admissible.

51.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract documents. The GETCO shall

not be liable for intervention of authority Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for or in respect of or in consequence of any accident or

injury to any workman or other person in the employment of the Contractor or his Sub-Contractor and the

contractor shall indemnify and keep indemnified the GETCO against all claims, demands, proceedings, cost,

charges and expenses whatsoever in respect thereof or in relation thereto.

51.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If any

of the work is sublet, the Contractor shall require the Sub-Contractor to provide workmen’s employer’s liability

insurance for the latter’s employees, such employees shall be covered under the Contractor’s Insurance.

51.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under the minimum

wages act. The wages of every Contract Labor employed by him under this contract shall also be paid by him

before the expiry of 7th day of the last day of the month in respect of the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month). Any default will result in cancellation of

contract forthwith or else the contractor shall be punishable to the extent of Rs. 100/- per each day or as per

the prevailing rules of labor laws.

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b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of labor trouble

etc. the Contractor can be contacted. The Contractor shall arrange to have his office outside the factory work

premises and the Contractor shall arrange to have his office outside the factory work premises and the

Contractor shall keep himself present throughout the working hours.

52.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered

for acceptance.

ii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

Date: Superintending Engineer

(Signature of Contractor) GETCO,C.O., Jambuva

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications &

document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at

Site. Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his

field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both

of the Government of India) and the rules made there under in respect of any employee or workman employed

or engaged by him or his Sub-Contractor. He shall abide by labour laws and others as specified in the special

conditions of contract.

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall

be to the account of the Contractor. Should any such inspection or registration need to be re-arranged due to

the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration also

shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site for the

purpose of erection, testing and commissioning of the line to be erected under the Contract. The Owner shall

continue to hold the lien on all such material throughout the period of Contract. No material brought to the Site

shall be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written approval

of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract. Any

written order or instruction of the Engineer or his duly authorized representative shall be communicated to the

said authorized resident representative of the Contractor and the representative shall be available at a stated

address for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

5.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site,except by the special permission, in writing of

the Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing

other works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in

the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform his work as to

minimize, to the maximum extent possible, interference with the work of other Contractors and their workmen.

Any injury or damage that may be sustained by the employees of the other Contractors and the Owner, due to

the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees and

workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or employee

of the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct himself or is

incompetent or negligent or otherwise undesirable and then the Contractor shall remove such a person objected

to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

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8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules for

carrying-out each part of the works. Any review of such plan or schedule or method of work by the Engineer

shall not relieve the Contractor of any of his responsibilities towards the field activities. Such reviews shall also

not be considered as an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure or inefficiency of any

such plan or schedule or method of work reviewed. The Contractor shall be solely responsible for the safety,

adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety of

all persons employed by him or his Sub–Contractor and all the properties under his custody during the

performance of the work. This requirement shall apply continuously till the completion of the Contract and shall

not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs of

the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight comparison

to the schedules.The report shall also indicate the reasons for the variance between the scheduled and actual

progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer.

No claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works

and the Contractor shall be responsible for complete restoration of the damaged works to original conditions to

comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience of his

particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and

other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under any

of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation Abolition

Act or any other law due to act of omission of the Contractor, the Owner may make such payment and shall

recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space : Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site, land

for construction of Contractor’s field office, workshop, stores,etc. required for execution of the Contract. Any such

temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and unless the

Contractor has handed over the vacant possession of land allotted to him for the above purpose, the payment of

his final bill shall not be made.

13.2 Electricity:

The concerned Executive Engineer shall apply for temporary connection at site.Sub-division paying required service

charges & deposit.Such temporary connections to be released on the name of Contractor on recommendation of

the concerned Executive Engineer. The power so consumed shall be charged at the prevailing tariff rate

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-

assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract. He shall submit a

list of all such materials to the Engineer before the commencement of work at Site. These tools and tackles shall

not be removed from the Site without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and workmen

working at the Site. Enough number of Contractor’s personals shall be trained in administering first-aid.

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14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish,

debris etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep the

work area clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas where

equipment might drip oil and cause damage to the floor surface, a suitable protective cover of a flame resistant,

oil proof sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The Contractor

shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points will be

established and marked by the Engineer at site at suitable points. These points shall be used as datum for the

works under the Contract. The Contractor shall inform the Engineer well in advance of the times and places at

which he wishes to do work in the area allotted to him so that suitable datum points may be established and

checked by the Engineer to enable the Contractor to proceed with his works. Any work done without being

properly located may be removed and/or dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to the

extent practicable. Combustible materials, combustible waste and rubbish shall be collected and removed from

the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored away from the

construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting. Enough

of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit

to the Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be

solely responsible for any shortages or damages in transit, handling and / or in storage and erection of the

equipment at Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc,

shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-

18.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage

of such equipment at Site.

18.5 All material shall be protected against moisture ingress and corrosion during storage and periodically inspected

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored

in a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators, exciters

and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The Engineer, in

addition, may direct the Contractor to move certain other materials, which in his opinion will require indoor

storage, to indoor storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

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19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and

the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer

shall not be a cause for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with

selected number of Contractors and in such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the schedule,

he shall take necessary action to make good for such delays by increasing his work force or by working overtime

or otherwise accelerate the progress of the work to comply with the schedule and shall communicate such

actions in writing to the Engineer, satisfying that his action will compensate for the delay. The Contractor shall

not be allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment under

the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate as

installed conditions of the equipment furnished and erected under the Contract. Such drawings and Engineering

data shall be submitted to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for the

purpose of the works under intimation to the Engineer. All such goods shall, from the time of their being brought

vest in the Owner, but may be used for the purpose of the works only and shall not on any account be removed

or taken away by the Contractor without the written permission of the Engineer. The Contractor shall

nevertheless be solely liable and responsible for any loss or destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him

by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in

writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such

manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the Engineer

the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the written

permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

for protection of all persons including members of public and employees of the Owner and the employees of

other Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions of

Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond the

Contractor’s own or his Sub-Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s Compensation

Act, 1948 (Government of India). This policy shall also cover the Contractor against claims for injury, disability,

disease or death of his or his Sub-Contractor’s employee, which for any reason are not covered under the

Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory

Compensation Provisions

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Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or death

of members of public or damage to property of others, due to any act of omission on the part of the Contractor,

his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors,

his agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of the

Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take care of

all his liabilities either direct or indirect, in pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without subjecting

the equipment and materials to adverse effects during inclement weather conditions, like monsoon, storms etc.

and during other unfavorable construction conditions. No field activities shall be performed by the Contractor

under conditions, which might adversely affect the quality and efficiency thereof, unless special precautions or

measures are taken by the Contractor in a proper and satisfactory manner in the performance of such Works

and with the concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come across

during the course of performance of his Works either during excavation or elsewhere, are properly protected

and handed over to the Engineer. Similarly, the Contractor shall ensure that the bench marks, reference points,

etc, which are marked either with the help of Engineer or by the Engineer shall not be disturbed in any way

during the performance of his Works. If any work is to be performed which disturbs such reference the same

shall be done only after these are transferred to other suitable locations under the direction of the Engineer.

The Contractor shall provide all necessary materials and assistance for such relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to him

or to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of all safety

notices and safety equipment required both by the relevant legislations and the Engineer, as he may deem

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International Standards and

where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All equipment shall

be strictly operated and maintained by the Contractor in accordance with manufacturer’s Operation Manual and

safety instructions and as per Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in accordance

with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated Laws/Rules in

force from time to time. A register of such examinations and tests shall be properly maintained by the Contractor

and will be promptly produced as and when desired by the Engineer or by the person authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site including safe

means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the control

and supervision of an experienced and competent person. For erection, good and standard quality of material

only shall be used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to

the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in writing by

GETCO to handle such fuses, wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other Contractor

or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

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b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of any

description will be imposed on any cable and no ladder or similar equipment will rest against or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the Engineer

and a permit to work shall be issued by the Engineer before any repair work is carried out by the Contractor.

While working on electric lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will

have to he provided by the Contractor to electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities undertaken by the

Contractor thereby causing any minor or major or fatal injury to his employees due to any reason, whatsoever,

it shall be the responsibility of the Contractor to promptly inform the same to the Engineer in prescribed form

and also to all the authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried

out in such a way that it may cause accidents and endanger the safety of the persons and/or property, and/or

equipment. In such cases, the Contractor shall be informed in writing about the nature of hazards and possible

injury/accident and he shall comply to remove shortcomings promptly. The Contractor after stopping the specific

work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within 3 days of such

stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety reasons

as provided in Para 31.18 above and the period of such stoppage of work will not be taken as an extension of

time for completion of work and will not be the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety Rules

which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to

enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the

hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone areas

and adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum boots for

working in slushy or in inundated conditions are essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000 + day plus applicable taxes ( if any) These are applicable

Causing death per person: for death

b. Major injuries or accident causing Rs.20,000+ day plus applicable taxes ( if any) injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/employees

under the relevant provisions of the Workmen’s Compensation Act and rules framed there under or any other

applicable laws as applicable from time to time. In case the Owner is made to pay such compensation then the

Contractor is liable to reimburse the Owner such amount in addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and other

applicable Indian recognized codes and laws and regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the Contract.

The provisions herein are to be read and understood in conjunction with the relevant provisions elsewhere in

the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection Conditions of Contract

(ECC). The intent of provisions herein are specific to this contract and are, in general, supplementary to related

provisions under ITB,GCC and ECC. However, in certain provisions which are contrary to those in ITB, GCC

and ECC, the provisions in these Special Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only.

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

For payment through RTGS/NEFT the scan copies of payment made (transaction slip of payment made) shall

be uploaded online with the Tender documents on n-procure portal.

1. Bidder has to provide following detail on the same date of payment made so that receipt can be generated

at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant the

guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable to the

Owner without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months from

the date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance guarantee

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty days

of letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit by RTGS/NEFT. Banker’s cheque / demand draft

shall not be accepted.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall be

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forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the

contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD shall

be forfeited and the tenderer may be disqualified from tendering for further works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of tender

(Technical Bid).

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 Qualifying Requirement: As mentioned in Qualifying requirement. Bidder shall have to upload scanned

copies of original (Notarized/ self-attested copies of original-as specified in QR) online through n-procure.

6.0 SCOPE OF WORK: As mentioned in Qualifying Requirement.

7.0 Price Inclusions (including Taxes & Duties):

7.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as mentioned in clause

7.2 The prices quoted shall be all inclusive of freight, transportation, loading, –unloading & stacking at site of

materials supplied by Contractor as well as owner supplied item if any.

7.3 No extra payment toward any type of templates including extension & special tower and erection tools /materials

7.4 Evaluation of the tender shall be carried out on end cost basis.

7.5 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place within the

original contractual delivery date will be to the GETCO’s account subject to the claim being supported by

documentary evidence.However, if any decrease takes place after the contractual delivery date, the advantage

will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of Income-

Tax Laws and to that effect a certificate will be issued to the contractor.

7.7 Welfare Cess:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil

works.The welfare cess @ 1% shall be paid by the contractor and the same shall be reimbursed by employer

on production of documentary evidence of payment.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as

per nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As

this part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt

of request letter along with documentary evidence of payment. For calculation of welfare cess on supply

part, valuation as per MR shall be taken and informed to the contractor for payment. This will be over and

above the A/T value. The modality of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before

submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence

of payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

9. The Welfare cess @1% is not considered in the estimate for this project & therefore , bidders are requested

7.8 Methodology for compensation towards Right of way/ Way of clearances/Tree crop damages etc., during the

Work of Dismantling of existing FOAC cable and Laying, installation, splicing and commissioning of

Fibre optic approach cable (DWSM – Dual Window Single Mode, 24F & 48F) with supply of HDPE pipe,

hardware like ties/clips/cleats, conduits, supports, fittings, accessories due to shifting of equipments

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from old Control toom to New Control room at 220KV Jambuva S/S under Jambuva AM Division under

Jambuva Circle will be paid as per GOG Tharav No. GET 11-2015 – GoI – 199-K dtd.31.12.2021.

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement of LOI

within 10 days.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a Security

Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in BG/DD payable

at Vadodara. Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to March 31,

The validity cut-off date in the GR is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.1.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit - total shall be kept deposited up to 12 months from the date of charging of line. The same

shall be released on receipt of N.O.C. from the concerned EE(const./ TR).

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8.5 You shall have to keep contract alive and its solely your responsibility to renew the SD cum performance bank

guarantee towards execution of contract at least one month prior to date of expiry.In case of such extension of

bank guarantee towards execution of contract the same shall be duly acknowledged,separately

8.6 This security deposit is for the performance of contract and the same is liable to be forfeited by the GETCO in

event of non fulfillment of the terms and conditions of this contract by the contractor.

8.7 Corporate Guarantees are not admissible.

8.8 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and

8.9 A/T shall be issued on receipt of Bank Guarantees, contract agreement & Indemnity Bond within 30 days of

8.10 The SD cum performance bank guarantee towards execution of contract will be returned only on successful

execution of guarantee period ( 12 months from date of charging line) of the contract

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor workmanship

or defect/ wrong design etc. for a period of 12 months from date of charging line.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly observed.

Any delay that may take place in work execution beyond Contractual cutoff date stated as per stipulated delivery

period shall be subject to the penalty at the rate of ½ % of the delayed work value plus applicable taxes (if any)

per week or part thereof, with a ceiling of 10 % of the total contract value plus applicable taxes (if any).

10.2 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under

this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay

against any Bank Guarantee furnished by the Contractor under this contract or any other contract with GUVNL

and/or its subsidiary companies.

10.3 The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any

other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 60 Days from the date of commencement issued by concern

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The time limit for the work may be reduced and contractor should make all his efforts to complete the work within

stipulated time limit as may be given by the Engineer in charge depending upon emergency of work, GETCO

reserves the right to reduce the time limit without giving any notice.

11.8 The completion date will be deemed to be the date on which all works on the Contract are demonstrated to be

complete to the satisfaction of the GETCO/Engineer and is complete in all respects as per the terms and

conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the work executed including cost of material consumed is to be prepared in

triplicate and submitted to Site Engineers in-charge of the work, for necessary payment. These bills shall be

serially numbered with suffix SE.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of final bill only.

The contractor has to submit the final bill along with the material consumption statement and other required data

of the work carried out within 3 months from the date of completion of work. These bills shall be serially

numbered with suffix SE.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the respective RA bill

shall be withheld and shall only be released at the time of final bill.

The R.A. Bill shall be submitted to concern Executive Engineer ( AM) of Asset Management Division.

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The contractor shall have to submit the final bill along with the material consumption statement and other

required data of the work carried out within 3 months from the date of completion of work to concerned EE.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract documents/furnishing

of Security Deposit and on execution of transmission line work.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity shall be paid against R.A. bills duly certified by EIC

within 30 days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against commissioning of transmission line only after settlement

of material account statement of items supplied ,used, erected and successful commissioning of transmission

line the same amount will be release in final bill only and payment will be made only after passing of final bill.

10% retention money will be deducted from each R.A. Bills against material issued to contractor.

10% amount of bill will be retained from each RA bill for the work executed after the scheduled date of completion

and on finalization of time limit extension by competent authority, this amount will be released after deducting

amount towards the time limit penalty plus applicable taxes (if any).

The RA bill payment shall be made by concerned EE ( AM ).Final bill payment shall be made by concerned AM

Division.Payment shall be made through RTGS only.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/

(and intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of as deemed

acceptance of goods or services i.s After submission of all required documents as per at terms & time

to time circular issued by GETCO’s corporate office as well as statutory requirement to process the bill.

14.0 The contractor will have to give indemnity bond on Non-judicial Stamp paper of value Rs. 300/-to GETCO for

material as per attached format. The cost of stamp paper will be born by the contractor.

15.0 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle office

Jambuva before commencement of works as per GETCO’s prescribed Performa. The cost of stamp paper will

be born by the contractor.

16.0 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to GETCO

against any possible claim of compensation for damage to contractor’s staff or any of third party during the

execution of work. The cost of stamp paper will be born by the contractor.

17.0 SAFETY CLAUSE

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider

due to negligence or non-compliance of GETCO safety norms then in addition to the compensation and

liability as per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount

Rs.5000/- plus applicable taxes (if

Rs.40000/- plus applicable taxes (if

2 Above1 Lac to 10 Lacs

Rs.100,000/- plus applicable taxes (if

3 10 to  100 Lacs

4 > 100 Lacs 1.0 % plus applicable taxes (if any)

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal

accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

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3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor. Such

records are mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall attract

penalty of Rs.1000/- plus applicable taxes (if any) per occasion. (Max.Rs.3000/--for violation of three

iv) During subsequent visit, if violation is found, then double penalty applicable taxes (if any) shall be deducted

from the bill of the Contractor/Agency.

18.0 As built Tower Schedule :

The contractor must furnish the as built tower schedule as per prescribed format at Annexure-B within

15 days from the date of test charge or commissioning of the line to E.I.C.

GENERAL CONDITION

A. GENERAL TERMS :-

1. The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any tender. The

Superintending Engineer ,Jambuva reserves the right to reject any or all tender without signing any reasons

whatsoever and decision of the The Superintending Engineer ,Jambuva will be final and unchallengeable.

2. In case of any dispute / doubt, the decision of The Superintending Engineer- Jambuva, shall be unchallengeable,

final and binding to the Contractor.

3. Tender offer without payment of E.M.D/Tender Fee, required Certificate, Documents, , blank tender etc. required

for execution of job will be out rightly rejected. The tenderer should furnish details of past experience of such job

of similar nature completed by him satisfactorily within the time limit in GETCO without this certificate offer shall

be rejected out rightly.

4. The competent authority can delete any items in schedule of the tender, if he feels that the rate quoted by contractor

act. That item is abnormally high completed to the estimated rates. Specification in any items mentioned in tender

are subject to change without any prior notice and binding to the Contractor.

B. GENERAL TERMS FOR CONTRACTOR :-

1. The erection work should be carried out according to the specification and as per Instructions & programmed laid

out by the DE / Executive Engineer-in-charge of the work. Contractor has to co-ordinate E.I.C. of planning of

outage & work schedule thereof, so as to complete all the planned work in outage. Contractor has to deploy

adequate manpower accordingly.

2. The contractor should appoint supervisor with sufficient qualification and experience who could supervise the

execution of work throughout. He should always be present on the site as far as possible. Qualification &

experience certificate of deputed supervisor to be submitted to GETCO.

3. The erection work should be commenced immediately from the date of receipt of instructions from office and should

be completed within thereafter. Prior intimation in writing for starting the job will be given by GETCO for the work.

4. The Contractor has to follow all IE rules, Insurance rules, GETCO rules labours laws, safety rules and regulations

at his risk & cost.

5. The GETCO does not take any responsibility in case of accident or injury to the workers. The safety / security of

men, materials & equipments shall be sole responsibility of the contractor. Contractor will abide by and fulfill all

the terms and conditions and general terms and condition of the contract for works available in the office. All other

general terms and conditions as prevailing in the GETCO shall be applicable to this contract. The contractor will

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be governed by the GETCO’s general conditions of works contract. The Booklet will be available in the concerned

office in any working days. In the event of placing order, the contractor will have to sign this booklet along with

other documents and agreement. All the usual terms and conditions of the GETCO, though the same might have

not been mentioned in this specification or contractor booklet will applicable to this contract, and the decision of

the Executive Engineer (AM), of Concern Division shall be binding on the contractor.

6. The bidder shall have the experience of the work as mentioned in Technical/Commercial Bid.

7. The tenderer should quote for complete erection work, testing and commissioning of line as indicated in the

Schedule “B” and as per terms and conditions.

8. It will be bidder sole responsibility for erection of complete line in all respect, accordance with latest rules under

Electricity Act and approved by Electrical Inspector.

9. Above terms and conditions are part and partial of tender and will be observed

10. The Contractors has to engage required strength of skilled persons for restoration work of Transmission line and

proper Supervisor to avoid complication & unnecessary delay to complete work. The Contractor will be totally

responsible for labour claims arising out of the labour employed for this job.

11. The detailed drawings of equipments can be seen from concern GETCO office during any working day and the

equipments which are to be erected can also be seen physically at GETCO store during any working day and

12. Contractor has to ensure safe shifting and erection of all accessories / equipments as per standard norms.

13. The Contractor has to arrange for minor fabrication (if required) at free cost. The tender includes all minor

accessories and items of work which may not have been specifically mentioned in the specification schedule etc.

but are essential for completion of work. The contractor will not be eligible for any extra payment in respect of

such minor accessories and items of work.

14. The contractor has to co-ordinate & co-operate fully with Engineer-in-Charge and commissioning Engineer of the

supplier for erection of all equipments / structure / accessories, etc., and any other items which are not

conveniently included in the specification but requires for completing the job.

15. The Contractor has to remain in contact in close days with Engineer in charge of work who in turn shall issue

detailed instruction for the commencement of the work.

16. The Contractor will be solely and responsible for any accident / damage either to equipments or any human being

during the time of execution of work.

17. Either you or your authorized person should contact our concern S/Dn as well Div office, Concern Division.

office,daily, for the availability of material required for this work, failing to which this work order shall be terminated

without giving any notice.

18. The Contractor will have to give indemnity bond to GETCO against any possible claim of compensation for damage

to contractor’s equipments or staff or any of third party during the execution of work.

19. The Contractor will have to complete entire job as per directive and instruction of Engineer in charge. If he fails to

do so entire work will be carried out at Contractor’s risk and cost.

20. The contractor has the experience of survey work and produces the list of survey instrument and bio-data of

Supervisor / Surveyor / Engineer / Technician to be engaged for the job.

21. If the work is required to be carried out during specified outage then the contractor has to deploy adequate man

power, material, tools etc. well advance and has to complete the entire work during this specific outage period

only, failing to which GETCO shall be at liberally to deduct the amount of revenue loss due to prolong outage.

Contractor has to co-ordinate E.I.C. of planning of outage & work schedule thereof, so as to complete all the

planned work in outage.

22. If required by GETCO you shall have to provide free to & for traveling facility to our field Engineer or Surveyor for

23. The Contractor shall not refuse to execute the work order at any time and it will be his sole responsibility to execute

and complete this work as per the instruction of Engineer - in - charge.

24. No subcontractor, Power of Attorney shall be allowed.

25. Any excess work done beyond specification and drawing shall be at Contractor’s risk and cost.

26. During the stringing work of line if any EHT / 11KV / L.T. line comes on the way the Contractor has to dismantle,

restringing, kept on original position etc. work to be carried out. No any charges will be paid extra for this work.

Further work to be carried out in co-ordination with concern DISCOM personnel for proper identification of feeder

/ LT line as well as you have to strictly observed all the safety rules of GETCO.

27. The bidder shall specifically note that GETCO will not pay any extra amount to wards any type of claim except for

the description indicated in Schedule “B’. The party has to carry out all other / additional required activities / work

as directed by Engineer in charge which is not mentioned in Schedule but required to be completed as per the

site condition and for this work no extra Payment shall be made by GETCO.

28. In addition to the general of the construction particular attention shall be paid to the final finish and every effort

shall be made to have the entire work contented wish standard of workmanship by the Contractor.

29. No any idling / gang mobilization charge will be paid by GETCO in any circumstances.

30. No part rate or reduces rate shall be allowed in final bill.

31. The interpretation of specification doubts etc: - In case of any doubts about what is mentioned in specification

or schedule or elsewhere, the tenderer should get all doubts cleared from the Department in writing and in advance

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of filling in the tender. In case of difference of opinion about interpretation of specification etc. the decision of Ex.

Engineer (AM) /SE will be final and shall be binding to the contractor to the tenderer.

32. Power supply should be arranged by contractor at his own cost. For that temporary connection to be obtain by

contractor from MGVCL for the said work.

33. In case of any farmer's objection / ROW, contractor has to mobilize his all efforts to clear the objection in

consultation with GETCO authority. No extra Charge will be paid for such effort.

34. The contactor shall co-operative with the GETCO in recording measurement etc. as expeditiously as possible and

he shall fulfill all the requirement which are necessary to finalizes the accounts on the basic of its records and pay

him such amounts as if found due to him, together with the amount of security deposit if any remaining payable to

him after deduction there from the amount due by him to the GETCO. The GETCO shall not entertain further claim

from thereafter.

35. GETCO shall deduct the Income - Tax & Taxes as per prevailing rules from each and every bill.

36. The contractor will not be eligible for any extra payment in respect of minor accessories and items of work.

37. RETURN OF EMPTY DRUMS: The empty wooden / steel drums of FOAC cable as well as dismentalled material

shall be credited by contractor to the GETCO stores.

38. ACCOUNTING OF GETCO MATERIALS: - The contractor will be fully answerable and responsible for all the

material issued by the GETCO to them for subjected work for any theft, loss of pilferage and shall have to furnish

account for the same after completion of the work and before preparation of final bill, If the loss referred to above

is not made good before final bill as per rules of the GETCO. Contractor has to maintain Site Register Material

Account Register regularly.

39. FOAC Cable will be provided by GETCO from any store of GETCO .Collaction of material shall be arranged by

contractor.No any payment towards the same will be made by GETCO.

40. The equipments / material must be cleaned, washed if required before erection. The initial testing wherever

required should be carried out first with the help of Engineer-in-charge before erection, such as measuring

continuity test or any other test found necessary.

41. Wooden charcoal, salt, black cotton soil, G.I. pipe, G.I. strip, G.I. wire, nut & bolts lugs etc. required for earthing

shall be procured by the contractor as per specification given is Schedule B.

42. Contractor will fully and solely responsible for any shortage, damage to the equipments or any it’s accessories

that may occur during transportation dragging, erection work etc.

43. In case of non - availability of some items / materials contractor shall have to collect the same from other nearby

store center of GETCO.

44. After completion of the work, all the surplus materials issued by GETCO shall be returned by contractor to the

respective center of the GETCO as per instruction of Engineer in charge at their own cost.

45. All the materials issued by GETCO shall be transported to the work site on same day and to be preserved in safe

custody failing to which GETCO shall initiate Police actions, similarly as per instruction of Engineer-in-charge, you

have to credit the material at GETCO store without any loss of time failing to which GETCO shall initiate Police

46. Accounts of Materials issued :- The contractor shall have to maintain accurate day to day and item wise account

of use of issued materials which shall be got checked from time to time by the representative of the GETCO. The

contractor will be responsible for custody and preserving the issued materials till the work is handover by the

Contractor after completion.

47. The contractor has to maintain site Register, covering all the daily details of Material receipt & utilization, progress

of work etc. This register shall be checked and signed by Engineer in charge during the site visit

1. No tools, tackles, manpower, crane facilities etc. will be provided by the GETCO.

2. No special tools and tackles such as compression joint machine, jointing dies, come along clamps, dynamo meter

etc. shall be given by GETCO.

3. Erection tools required during construction of lines shall be arranged by the contractor at his own cost. Adjustable

stub templates will however be supplied by the GETCO which shall be returned by the contractor in Good condition

on completion of the works.

4. Contractor will have to make his own arrangement for all tools, tackles, wire ropes etc. for the work.

5. The contractor has to submit the list of tools, tackles, equipments with him along with his tender offer. The tender

without this list and other required documents (as mentioned above herein the tender) should be rejected out

6. Supply of HDPE pipe , hardware like ties / clips / cleats, conduits , HDPE ducts ,supports, fitting , accessories is

in the scope of Contractor.Only FOAC cable will be provided by GETCO

49. ELECTRICITY RULES : All works shall be carried out in accordance with the revised and latest providing under

Indian Electricity Act and Rules made the rounder.

50. INSPECTION BY GETCO REPRESENTATIVES:The Engineer-in-charge, higher authority of GETCO or his

representatives will be free to visit the contractor’s work, their stores site and erection sites and also verify the

GETCO’s materials in the custody of the contractor as and when required.

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TECHNICAL SPECIFICATIONS

1. Introduction

National Telecom Policy 1999 allowed the usage of backbone network of power transmission companies/

railways etc. for national long distance communication.

In past few years Telecommunication sector has achieved remarkable growth and the same phenomenal

growth rate is expected to continue in near future. Fiber-optic communication system has revolutionized the

telecommunication. Optic fiber is the central nerve of new digital telecommunication & Data transfer. Fiber-optic

communication is a method of transmitting information from one place to another by sending pulses of light

through an optic fiber. Because of its advantage over electrical transmission, optical fibers have largely replaced

copper wire communication in core networks.

Now a day underground fiber optic cables are widely used, but disruption of communication due to fiber damage

during digging & other work are commonly observed. So overhead optical fiber cable system has become key

factor in telecommunications network used by operators & power utilities. Due to the fact that no civil works are

required, the rights of way have already been established, transmission infrastructure is sturdy, stable, free from

vandalism and rodent menace, it possible to minimize cost and most importantly, the time required to begin

network operation.

GETCO, a State Transmission utility (STU) of Gujarat, have strong and vary wide geographical network of

transmission lines of 66kV, 132kV, 220kV and 400kV across Gujarat. After having reputable presence and

excellent performance in the transmission business, GETCO envisages outgrowth on building a reliable

APPROACH Communication Network on existing Transmission Network. GETCO is in the process of laying

APPROACH on its transmission network to build a backbone for reliable communication. So far, GETCO has

successfully completed an APPROACH network of 24/48 fibres for a route length of 9802 Km for 132kV and

above transmission lines and laying of APPROACH on rest of transmission lines is continuously in progress.

The optical links being the backbone of communication link used for State GRID, healthiness of APPROACH

links are of paramount importance as the APPROACH carries data from substation to respective ALDC, ALDC

to ALDC, ALDC to SLDC. It also serves basic services viz. speech, Teleprotection of transmission lines,

monitoring of PMUs from central location, E-urja connectivity etc. Therefor reliability become most important

requirement for communication network and it is required to be maintained throughout the year.

In order to achieve the same GETCO intends to avail the service of contractors involved in

commissioning/maintenance of APPROACH links under live line conditions.

2. Brief Network details-

The APPROACH communication network of GETCO interconnects various 132kV and above substation,

Generating Stations, ALDCs and SLDC within the state.

The network elements consist of APPROACH cables and accessories, Joint Box, FODPs, FOAC cable in

underground section, approach cable at Repeaters & Sub-stations etc. The Link will be considered between

repeater to repeater.

3. Scope of work-

a) This specification covers installation, testing and commissioning of Approach cables for 132kV and 220kV

Line Laying work.

b) Provision of special tools / appliances required for approach cable laying, splicing, hardware fittings etc. shall

be made by the successful Bidder.

c) The successful Bidder shall furnish all necessary information, including drawings, manuals and instructions

relating to approach cable laying and splicing practice.

d) Successful Bidder has to arrange at his own for first-aid, fire protection, electricity and water requirement at

site. He shall also arrange for signboard, caution board, safety & security personnel etc. on approach cable

e) The permission for commencement of work and permission for commissioning of approach cable after

completion of laying has to be arranged by the successful Bidder.

f) Successful Bidder shall arrange space for working office, workshop & store / yard for storing requisite

materials like cables, hardware, joint box etc.

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g) The approach cable laying shall have to be done as per approved drum schedule and actual site condition,

at the time of execution, and as per the instruction of the engineer-in-charge.

h) The Un-priced schedule of the offered item shall also be submitted in technical Bid.

i) Contractor shall have to collect required FOAC from GETCO store and transportation from GETCO Store to

site store shall be under contractor scope. The end of cut pieces of approach cable left out during executions

shall be tested with OTDR and along with tests report duly sealed & signed by contractor, witnessing officer

be submitted to concern Nodal officer of proposed work and after getting approval/concurrence of concern

office, same shall be sealed to prevent ingress of any moisture in the approach cable and credited as per

detail given by engineer-in-charge to respective store with approval of nodal officer/consignee.

j) The consignee shall be concern Executive Engineer (AM),Jambuva Div. Gujarat Energy Transmission

Corporation Limited,

k) The rate of laying of Approach cable covers the cost of splicing, testing, fixing and coordination with civil

work contractor including Nala crossings, road crossing for all the lines shall be considered in scope of

m) Any other items not specifically mentioned in the specifications but which are required for installation, testing,

commissioning and satisfactory operation of the approach cable are deemed to be included in the scope of

the specification and no deviation in this regard shall be accepted.

n) The Contractor shall also be responsible for the overall co-ordination with internal / external agencies, project

management, training of Company’s manpower, loading, unloading, handling, moving to final destination for

successful erection, testing and commissioning of the Approach cable.

o) Contractor will have to provide complete technical supervision during installation of approach cables right

from transport up to testing and commissioning. The contractor shall arrange for the services of fully qualified

and competent supervisors / engineers for monitoring the whole job. Competent and well-versed Semi skill

labour shall be deployed for execution.

p) All the associated civil works, which are necessary in approach cable laying job, shall have to be carried out

completely by the Contractor at no additional cost.

q) The approach cable arrangement in trench / ground, showing the proposed installation is as per the attached

r) Contractor has to arrange on his own for the safety and security of his persons and shall also make

arrangements for Safety tools and tackles, first aid, fire protection as per safety norms.

s) The Contractor has to bear with any temporary interruption that may occur during actual approach cable

laying work, where the work with other agency is involved.

t) No idling charges or cost over run for the entire project shall be entertained.

3.2 The installation, testing and commissioning work shall mainly consist of:

a) Route survey of the entire length under scope of work including detailed Engineering.

b) Transportation from GETCO store to site store including loading / unloading of approach cable drums and

associated hardware and also to storage, preservation and conservation of approach cable & all accessories.

d) Laying, splicing, testing & commissioning of Approach cable along with its accessories such as Tension

assembly, Suspension assembly, Vibration dampers, Reinforcing rods, Earthing clamps, Down lead clamps,

splice enclosure etc.

e) Route Survey

The bidder shall fully familiarize himself with the site and route conditions. The bidders are advised to visit

the site and acquaint themselves with the topography, infrastructure etc. The contractor shall be fully

responsible for providing all accessories, materials, system and services specified or otherwise which are

required to complete the erection and successful commissioning of /approach cable in all respects. All

materials required for installation work shall be supplied by the Contractor. The Contractor shall do the

complete design and detailed engineering. According to the survey, contractor have to take approval of sag-

tension calculation, drum schedule and hardware BOQ from GETCO.

The Company shall provide tentative route map of line along with the concerned area. The Contractor shall

carry out the survey before commencing the work. Contractor shall submit the final survey report along with

Approach cable drum schedule and hardware BOQ for approval before implementation.

g) Statutory Clearances and permissions:

(i) All statutory clearances and permissions from various statutory bodies/Govt. authorities like forest

Department, Railway, Aviation Authority, Maritime Board, National highway Authority, Municipal Corporation,

Gram Panchayat (if any), PWD, Telecom Department, right of way and way leave etc. wherever required

along the entire route of the Approach cable laying shall be arranged by the Corporation.

(ii) For necessary forest clearance, the Corporation will do the processing and the payment to the central

government/state government for compensation of forest clearance will be paid by the Corporation as

necessary. For permission from other Govt. authorities like railway, National highway authority etc. the

payment shall be made by the Corporation.

(iii) The scope of work shall also include assistance in obtaining required permission / approval from various

statutory authorities i.e. Municipal Corporation, Gram Panchayat (if any), PWD, Telecom Department etc. in

the interest of progress of the work. Payment demanded by any statutory authority as compensation shall

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be reimbursed by GETCO on submission of documentary evidence i.e. receipt of such payment made.

(iv) For clearances, permissions etc. from various authorities, the Contractor shall not remain contended by

simply informing the Corporation, but shall invariably assist and arrange for personal follow up to overcome

the difficulties in the interest of progress of the work.

h) Laying and Installation of Approach cable

(i) The actual Approach cable lengths to be delivered shall take into account various factors such as service

loops, splicing, working lengths & wastage etc. and no additional payment shall be payable in this regard.

(ii) For the purpose of these specifications, the following definitions shall apply:

a) The no fibre strain condition is defined as fibre strain of less than or equal to 0.05%, as determined by direct

measurements through IEC/ ETSI (FOTP) specified optical reflectometry techniques.

b) The Approach cable strain margin is defined as the maximum Approach cable strain at which there is no

c) The APPROACH cable Maximum Allowable Tension (MAT) is defined as the maximum tension experienced

by the APPROACH cable under the worst case loading condition as defined in IS

d) The APPROACH cable max strain is defined as the maximum strain experienced by the APPROACH cable

under the worst case loading condition as defined in IS

iv) Splice enclosures shall be appropriate for mounting on EHV transmission Gantry/towers above anti-climb

guard levels at about 10 meters from the ground level and shall accommodate pass through splicing. The

bidder shall be responsible for splicing of fibres and installation of splice enclosures. Splicing of the optical

fibre cabling shall be minimized through careful Contractor planning.

v) All optical fibre splicing shall comply with the following:

a. All fibre splices shall be accomplished through fusion splicing.

b. Each fibre splice shall be fitted with a splice protection sheath fitted over the final splice.

c. All splices and bare fibre shall be neatly installed in covered splice trays. No more than six (6) fibres shall be

installed in each splice tray.

d. For each link, bi-directional attenuation of single mode fusion splices, shall not average more than 0.05 dB

and no single splice loss shall exceed 0.1 dB when measured at 1550 nm.

e. For splicing, fibre optic Approach cable service loops of adequate length shall be provided so that all splices

occurring at tower structures can be performed at ground level.

vi) Service Loops

For purposes of this specification, Approach cable service loops are defined as slack (extra) Approach cable

provided for facilitating the installation, maintenance and repair of the optical fibre of Approach cable.

a) Outdoor Approach cable Service Loops:

In-line splice enclosures installed outdoors and mounted on the utility towers shall be installed with sufficient

Approach cable service loops such that the recommended minimum bend radius can be maintained while

allowing for installation or maintenance of the Approach cable to be performed in a controlled environment

at ground level.

b) Indoor Approach cable Service Loops:

FODPs shall provide at least three (3) meters of Approach cable service loop. Service loops shall be neatly

secured and stored, coiled such that the minimum recommended bend radius is maintained.

c) Fibre Units Service Loops

For all fibre optic Approach cable splicing, the Approach cable shall be stripped back a sufficient length such

that the fan-out of fibre units shall provide for at least one (1) meter of fibre unit service loop between the

stripped Approach cable and the bare fibre fan-out.

d) Pigtail Service Loops:

Connectorized pigtails spliced to bare fibres shall provide at least 1 meter of service loop installed in the

FODP fibre organizer and at least one (1) meter of service loop to the couplings, neatly stored behind the

FODP coupling panels.

e) Fibre Service Loops:

At least 0.5 meter of bare fibre service loop shall be provided on each side of all fibre splices. The bare fibre

service loops shall be neatly and safely installed inside covered splice trays.

All Approach cable segments shall include service loops as specified in this specification.

vii) Installation procedures including details of personnel and time required shall be documented in detail and

submitted to Owner for approval. All installation practices shall be field proven and ISO accredited.

ix) Any or all additional steel work or modifications required to attach the fibre cabling to the overhead

transmission/ distribution line towers shall also be carried out by the contractor. The contractor shall supply

all tools & accessories required for installation. It shall be the contractor responsibility to provide adequate

communications among all crew members and support staff to ensure safe and successful installations.

j) Acceptance Tests

a) The Contractor shall be responsible for providing all test equipment required for site tests and inspection as

required by the Owner. All equipment shall be tested on site under the conditions in which it will normally

operate. The tests shall be exhaustive and shall demonstrate that the overall performance of the contract

works satisfies every requirement specified. A minimum Site Acceptance Testing requirement for FO

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Approach cables is outlined in following section. This testing shall be supplemented by the Contractor 's

standard installation testing program, which shall be in accordance with his quality plan(s) for FO cabling

installation. During the course of installation, the Owner shall have full access for inspection and verification

of the progress of the work and for checking workmanship, accuracy, as may be required. On completion of

the work prior to commissioning, all equipment shall be tested to the satisfaction of the Owner to demonstrate

that it is entirely suitable for commercial operation.

b) Minimum Testing Requirement at store for FO Cabling

The attenuation of the fibre shall be distributed uniformly throughout its length such that

there are no point discontinuities in excess of 0.10 dB, Maximum attenuation @ 1550nm- 0.21 dB/km and

Maximum attenuation @ 1310nm - 0.35dB/km. If attenuation is within limit, the drums will be dispatched.

Also, physical verification of associated hardware shall be done.

c) Pre installation Testing Requirement for FO Cabling

Prior to installation, every drum shall be tested for compliance with the Pre-shipment data previously

measured at store. So all the test specified in above section b) shall be performed, so any damage during

shipment can be traced. For damage during shipment, owner is not responsible.

d) Phases of Site Acceptance Testing

1. SAT shall be carried out link by link. SAT may be performed in parts in case of long links. Test results shall

be recorded in formats enclosed at the end of this specification for tests performed for pre-Installation & post-

Installation testing and shall be submitted duly signed/certified in hard copy as well as soft copy along with

copy of .SOR files of measurements done with OTDR for each transmission line.

2. Post installation test shall be performed in 2 parts.

a. For the section length of FOAC after laying(Before splicing).

b. From FODP-Gantry Joint of respective lines, after splicing two ends of FO Approach cable.

k) All safety aspects to be taken care of during execution of work (copy enclosed)

l) PPE shall be used strictly

m) Demonstration for safety is compulsory to be conducted before starting any work in presence of GETCO’s

field officials.

n) The safety officer shall be nominated with full powers to stop the work if safety measures are not followed.

o) They have to ensure for availability of sufficient nos. of labour & critical tools/equipment so that in case of

failure of equipment, the work should not be stopped in any case.

q) When Approach cable damage, the complete section (FODP to Gantry complete length of approach cable)

shall be replaced as mid-span joints are not acceptable.

4. Deployment of gang with T&P (Tools & Plant):

The contractor shall deploy gangs as per following table with right proposition of skilled/Semiskilled

personnel/Splicer/Fitters headed by their supervisor, Gangs shall preferably be nearest at 220kv jambuva SS. The

minimum requirement for each gang shall comprise of following personnel.

Manpower Description

Supervisor Highly skilled 01 No.

Splicer Skilled 02 No.

Fitters Skilled 06 No.

However, it shall not relieve the contractor to assess the requirement of additional manpower and depute them at

suitable locations to attend work in specified time without any financial implication to GETCO.

Each gang shall report on daily basis to the station in charge/designated officer of GETCO at 2 2 0 k v J a m b u v a

S S . During the time when no APPROACH work has been assigned to the team, the gang shall be required to

discharge suitable duties within the jurisdiction of the sub-station as assigned by the station in charge or his

designated officer. In this regard no extra payment shall be made by GETCO.

Each gang shall be equipped with general T&P (Tools & Plant), specialized T&P, Test equipment, Personal safety

tools, Rapid restoration kit and LIVE LINE installation tools etc. The list of tools generally required to be maintained

by the contractor is mentioned below. However, for carrying out emergency breakdown/live line APPROACH

replacement works will necessitate arrangement of additional tools like winch machine, tensioner-puller etc. which

shall be arranged by contractor for the completion of job at his own cost.

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List of mandatory tools to be maintained with gang

Sr. Item Description Unit Quantity

1 Hydraulic Conductor cutter for APPROACH/ Earth wire No.

2 Kitto Clamp (12mm) No.

3 Single Aerial roller (Dia-450mm) for earthing No.

4 Single Aerial roller (Dia-300mm) for earthing No.

5 Single Aerial roller (Dia-700mm) for earthing No.

6 Lever Block 1.5T with 5Mtr chain No.

7 Breaking/Recovery machine No.

8 Supporting roller/Hanging Pulley block, 02 roller type, No.

Maximum conductor dia 52mm, Working load 300kg, Length

9 PP rope, 10mm Mtr

10 PP rope, 12mm Mtr

11 Single sheave Pulley, closed type No.

12 Four sleeve pulley No.

13 Power Winch machine-1.5T capacity No.

14 Swivel 2T capacity No.

15 Centre Socks-Double end for APPROACH No.

16 End Socks-Single end for APPROACH No.

17 D-Shackle 4T No.

18 Traction Machine No.

19 Self-locking come along clamp No.

20 Empty reel stand with center shaft No.

21 PP rope 16mm Mtr

22 Earth wire steel clamp No.

23 Earthing wire roller 150mm dia Set

24 Cable drum lifting jack ( Complete set), Manual type Set

25 Rachet lever block 0.75MT, 3Mtr chain No.

26 Rachet lever block 1.5MT, 3Mtr chain No.

27 Chain Pulley Block, 5T capacity No.

28 Tripod stand with chain pulley block of 5T capacity No.

29 Come along clamp (Wedge type) with working load of 3500kgf Set

30 Self-locking clamp for APPROACH No.

31 Patta clamp for earth wire No.

32 12mm wire rope slings (ISI mark) Mtr

33 10mm Wire rope slings (ISI mark) Mtr

34 Rope connector for 16mm rope (2T capacity) No.

35 Empty reel for pilot rope No.

Hook chuck 3T capacity No.

36 Aluminum ladder 2Mtr length with rubberized hook for APPROACH No.

37 Aluminum ladder with steel hook No.

38 Binocular with 1Km range No.

39 45dB capacity OTDR No.

40 Laser Source and Power Meter Set

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Engineer in charge/ Designated officer of GETCO may check for availability and healthiness of T&P

being used anytime on his discretion. Suitable penalty shall be levied in case of non-availability of gang &

T&P on prorate basis.

5. Dismantling/Laying FOAC

Maintenance activity of GETCO APPROACH network shall broadly cover areas elaborated below:

i) Installation of new Joint Box:

The activity involves mainly replacing of damaged or faulty Joint Boxes which includes lowering of

APPROACH from tower, splicing & uplifting/securing joint box back to actual position. Transportation

charges of T&P, Joint Boxes from Bidder store and returning the balance/dismantled material back to

220kv Jambuva SS shall be within scope of contractor.

Installation of New Joint Box / Replacement of existing joint box shall be carried out for rectification of

Fault/loss of APPROACH Link. Therefore, OTDR Testing after installation of Joint Box and OTDR Testing

towards both end of APPROACH Link from jointing location/site to find out next faulty/ splicing loss

locations is part of Installation of New/Replacement of Joint box, also end to end testing shall also be

carried out after APPROACH link get restored & no extra payment shall be made against Testing.

ii) Installation of FODP:

This activity involves termination of fiber cable at designated site. The contractor shall ensure proper

termination of all 24/48 Fiber in the FODP with minimum stipulated loss.

iii) Replacement/Laying of Approach cable:

This activity involves replacement of damaged approach cable, laying of new approach cable at sub-

Stations/Repeater shelter in HDPE duct as well as FOAC work involved in rearrangement/ shifting of line,