Purchase of SUV (A/C Four Wheelers)

(also submit hard copies of technical bid and specifications)

Eligibility and Technical Bid opening : 22.05.2026 Time: 4.00PM

Price Bid Opening : After finalization of technical bid

All Communications and Contact :

Prof. (Dr.) Bhavna Mehta

Controller of Examination, Exam Section

The Maharaja Sayajirao University of Baroda

e-mail: [email protected]

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Index of Tender Document

Description Page No.

1.0 Introduction and Scope 4-5

1.1 Definitions and Abbreviations

2.0 Instructions to Bidder(s) 6-10

2.1 Brief Description of the tendering Process

2.2 Clarifications

2.2.1 Digital certificate of nprocure

2.3 Pre-qualification and Eligibility Criteria

2.4 The cost of Tender Document (Tender Fees)

2.5 Schedule of Bidding Process

3.0 General Terms and Conditions 10-12

3.1 General Terms

3.3 After Sales Service

3.4 Merger / Acquisition of Principal

3.5 Amendment of tender document

3.6 Acceptance of Bus

3.7 Payment Terms

4.0 Technical Specifications 12-13

5.0 Annexure(s) 15 -

I- Cover Letter

II - Financial Statements

III - Format for Manufacturer’s Authorization Form (MAF)

IV - Anti-Blacklisting Certificate

V- Format of power of attorney

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5.0 Annexure(s) 15 -

VI - Format of Bank Guarantee towards Performance Security

VII - Check-list of documents for Eligibility and Technical bid

VIII - General Information for Bidder(s)

IX - Specifications of SUV (Car)

X- Statement Life of Some of the SUV Aggregates

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1. Introduction and Scope

The Exam Section of the M.S. University and engaged in examination related activities, at The

Maharaja Sayajirao University of Baroda, Vadodara. The department is looking for their office

work and staff a SUV A/c vehicle with 7/8 seats, diesel fueled, manual / automatic, minimum

ground clearance >=180 mm, latest BS-VI compatible, fully AC built with the Audio Visual (and

fitted with GPS optional) required to purchase from reputed OEM appointed dealers (preferably in

Vadodara) only (no trading agency).

The Specifications of SUV would comply with all applicable Central, State and local laws

(including Acts, Rules & Regulations). These would include, but not be limited to, the provisions

of Disability Act 1995 as amended till date as well as state and local accessibility, safety, emission

and other requirements. The SUV would meet or exceed the Central Motor Vehicles Rules (CMVR)

of India / Safety Norms, Emission, Noise & other norms applicable at the time of supply. In the

event of any conflict between requirements emanating from these specifications and those as per

any statutory/ legal, etc. in force, the superior/ higher requirements/Standards would prevail.

1.1 Definitions and Abbreviations

The word “SUV” or “Car” wherever used; means the vehicle required as per specifications given

in this document.

The word “Bidder(s)” whenever used in this document means Dealer(s) / Vendor(s) only (no

traders are allowed) who is/are dealing with Branded Original cars and SUVs. The company /

Partnership / Proprietary Firm must be registered in India.

A person (Bidder or Bidder’s representative who is authorized) signing the tender form or any

other document forming part of the bid, purchase order or SLA shall be deemed to warranty that he

has authority to bind such others and if on enquiry it appears that the person so signing had no

authority to do so, the GSET / University/ Competent Authority may, without any prejudice to

other civil and criminal remedies against the contract hold the signatory liable for all costs and

damages and forfeit Earnest Money. (Submit document Format given as per Annexure – V)

The word “Committee” wherever used in this document means The Member Secretary (Exam

Section) and nominated committee members for the purchase of the SUV.

“Bid” or “Quote” means the proposals submitted by the Bidder(s) in response to this tender in

accordance with the provisions hereof including the Techno-Commercial Bid and financial Bid

along with all other documents forming part and in support thereof (such as eligibility criteria

documents etc.).

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“Bidding Process” means the process of selection of the Successful Bidder through competitive

bidding and includes submission of tender, scrutiny and evaluation of such Bids as set forth in the

“Services” means services ancillary to the supply of the SUV such as delivery, registration, interior

work as desired and insurance etc.

“Signed” includes signed by authorized person stamped with official seal (where ever signed the

document or corrections).

“Tender” means this document refers Tender Number MSU/EXAM/SUV/2026-27/01 only.

“DEPT” wherever used in this document refers to office of the Exam Section only

(i) SUV - Car – Design, manufacture, supply and commissioning of one number of diesel

fueled fully A/C built minimum 7 Meter long and >= 180 mm height of ground clearance,

should have minimum 6 (+driver) seats, spare wheel, with GPS and wifi enabled.

(ii) Compliance with Technical Specifications – The required SUV shall confirm to the

Technical Specifications per published by State Government and amendments therein, if

(iii) The Bidder(s) shall be required to comply all the latest provisions of the Central Motor

Vehicle Rules 1989 (CMVR), Motor Vehicle Act 1988 (MVA), Gujarat Motor Vehicle

Rules and any other applicable rules, along with any and all amendments therein and other

statutory and legal requirements as applicable on the date of delivery / registration of SUV

with Vadodara Transport Authority / Gujarat State.

(iv) Bidder(s) shall provide the SUV equipped with all the requirements as per Annexure – IX.

It is clarified that tender of Bidder(s) shall offer only one model and its rate per bid.

Conditional offer / rates on any account shall not be accepted.

2. Instructions to Bidder(s)

2.1 Brief Description of the tendering Process

a. The Committee shall adopt two bid systems with evaluation as per requirement for SUV

mentioned in this tender for award of the Purchase Order / Work order. The Bidder(s)

shall submit their offers in accordance with this tender. The Bidder(s) need to offer their

best bid which conform the requirements and Technical Specifications.

b. The Bid will comprise of two envelopes should be submitted by each Bidder(s) as

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Envelope 1: “Eligibility and Techno-commercial Bid” for SUV (Annexure – I thru

V, VIII and IX)

This Cover shall contain documents (with requisite tender fees.) defined and mentioned

(below) in 3.3 for eligibility to participate in this bid. The Cover shall also contain

Technical Bid and specification details of the vehicle for the offered model and the

interior there in (specify brands), accessories etc. (Annexure – IX).

Envelope 2: “Price Bid” (Annexure – XI)

This cover shall contain only Price Bids i.e., SUV price, taxes, insurance, warranty

maintenance, accessories, cost of interior, etc. with a demand draft or Banker’s Cheque

Both the envelopes should be sealed and kept in another large sealed envelope while

submitting the bid either by courier / hand delivery or speed post that should reach to

the office of the Exam Section (University Head Office, MS University of Baroda) on

dated 21.05.2026 Time 12.30 PM.

Important Note:

Bidder also upload the submitted bids to be uploaded on the same date and time

n_procure software.

Bidder(s) are requested to make note that late submission or received bids will not

be considered for any evaluation.

The Technical and Eligibility bid (Envelop-1) will be opened at office of the

Examination Section, only on dated 22.05.2026 Time 4.00 PM. Only one Authorize

member will be allowed to attend the bid opening process.

c. The Price Bid will be opened only for technically qualified Bidder(s) until unless

all queries are satisfied by the committee members.

d. Every page of both sides of the bid submitted by Bidder(s) should be numbered and

signed by authorized person with organization seal.

e. All pages of the Eligibility bid and Technical bid shall be readable and signed.

i. For eligibility following documents are necessary

⮚ Tender fees and EMD Deposit

⮚ Cover letter (Annexure – I)

⮚ The OEM or Principal’s authorization letter to sale the vehicle (Annexure – III).

⮚ Financial Statements (with audited Balance Sheet / IT Returns) for years 2024 -

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2023 - 24, 2022- 22 properly signed by CA (Annexure – II)

⮚ The documentary evidences such as POs and BOQs with all those customer(s)’s

certificate (mainly corporate and government customers), their contact numbers and

satisfaction certificates for support services.

⮚ Company registration certificate

⮚ GST registration certificate

⮚ Proof for sales office, service station and Bidder locations at/in Vadodara / Gujarat.

ii. For Technical bid – (Annexure – IX)

⮚ Vehicle Specification documents

⮚ Any Interior work done by other associates for such vehicle

⮚ Warranty of the vehicle, tyres, batteries, AC and other accessories.

f. Only one authorized (who can answer, clarifies queries and is authorized to sign)

member of Bidder(s) will be allowed to attend the bid opening processes. (i.e. pre-bid

meeting and technical bid opening)

g. Based on the schedule of requirements specified in the tender document, the bid shall be

prepared and submitted as mentioned in section 2.5 below.

h. No tender will be considered unless and until all documents are not properly submitted

i. All corrections must be duly signed by the Bidder(s) / Authorized Person.

j. The offers should be typed or written in ink.

k. Any tender which is not prepared in the proper form or received late shall not be

l. Offers with any price variation clauses shall not be accepted.

m. Any conditional tender or any deviation from the terms and conditions of the Tender

notice shall render the tender liable to rejection.

n. The University/Committee will not be responsible for any postal delay or any other cause

that may lead to delay in the receipt or delivery of the bid document in the University

Head office beyond the stipulated last date and time of submission.

o. All necessary contact details of the signing official(s) must be provided along with the

p. The tender document is non-transferable.

q. The Financial bid and Technical bid, must be submitted in physical form in a sealed

cover through registered post/ courier/ hand delivery so as to reach (Bid also required to

upload on same date and time).

Prof. (Dr.) Bhavna Mehta

Controller of Examination, Exam Section

The Maharaja Sayajirao University of Baroda

Vadodara – 390 002, Phone: 0265-

on or before Date: 21.05.2026 upto Time: 12.30 PM

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r. The Commercial bid must be submitted electronically through www.n_Procure.com .

During electronic submission; Bidder(s) can prepare & edit their offers number of times

before tender submission date & time. After tender submission date & time, Bidder(s)

cannot edit their offer in any case. No written or online request in this regard shall be

s. Commercial bid (Price Bid) must be digitally signed. Offers submitted without digital

signature will not be accepted.

2.2 Clarifications

a. The Bidder(s) is required to understand the requirement of type of vehicle before

submitting of the offer.

b. For clarifications with respect to vehicle, if any, the Bidder(s) would be required to

submit their queries to Exam Section, The MS University of Baroda, Vadodara and

Committee through e-mail address ([email protected]) after 3 (three) working days

from the date of publishing this tender on n-procure website.

c. The Committee will revert back to addressee the clarifications sought by the Bidder(s)

with regard to the tender document and the vehicle in two working days.

c. Bidder(s) who wish to participate in this e-tender will have to get themselves registered

on web site www.nprocure.com. The details are given 3.2.1.

d. Tender document can be downloaded from the website www.nprocure.com

2.2.1 Digital Certificate for n_procure

Bidder(s) who wish to participate in this e-tender will have to procure / should have

legally valid digital Certificate, as per Information Technology act 2000/2008, using

which they can sign their electronic bids.

Bidder(s) can procure the same from any of the license certifying Authority approved by

Government of India or can contact

M/S (n) Code Solutions- A division of GNFC Ltd,

301, GNFC Info Tower, Bodakdev, Ahmadabad- 380

E-mail: [email protected] Mobile: 9327084190,

2.3 Pre-qualification and Eligibility Criteria

a. Kindly note that the requirement of documents as mentioned in 3.1f to 3.1i are the part

of tender offer.

b. The Bidder(s) must be authorized to participate in this tender directly by their OEM and

the principal manufacturers of other active and passive components which will be used

in the vehicle. The Bidder(s) must submit Manufacturer Authorization Forms (MAF)

as per format given in Annexure-III from every principal specifically for this tender.

c. The Bidder(s) not who are blacklisted or barred from carrying out its business by any

Regulator /Government Authority/ Court of Law, or proved to have not being indulged

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in serious fraudulent practices by a Court of Law or an independent Commission of

Inquiry in India at the time of Due Date of Submission in have to submit, a self-attested

Anti blacklisting certificate is required to be provided as per the format prescribed in

Annexure IV: Anti-Blacklisting Certificate.

d. The Bidder(s) should submit Financial Statements (audited / IT Returns) as per

(Annexure – II)

e. The Bidder(s) should be legally competent to supply of SUV as per prevailing laws of

India or abroad and must be either:

• A company incorporated under the Companies Act, 1956 as amended or re-enacted

or restated, and including the Companies Act, 2013 as notified from time to time),

• An LLP incorporated under Limited Liability Partnership Act, 2008/ Companies

• A registered partnership firm or

• A registered proprietary firm in India or

• A Central or State Government – Owned Entity being legally and financially

independent and operate under commercial law or

• A company incorporated under the applicable law of any other country.

d. The Bidder(s) shall have a SUV manufacturing facility in India or abroad in case of a

foreign Bidder, it shall be required to demonstrate contractual relationship with an

authorized representative / agency / dealership who has been in business of after sales

and services of the similar vehicles for the last 5 years in India preceding the tender due

e. Further, as a Pre-qualification requirement, all the Bidder(s) shall be required to confirm

about sales office, service network and availability of spare parts inventory in Vadodara

f. The Bidder(s) shall confirm that they will supply a BS VI Diesel fueled Bus variant from

authorized agencies under CMVR 1989 in India or equivalent provisions abroad.

g. The Bidder(s) shall not have a conflict of interest that affects the Tendering Process, if a

Bidder(s) found have a Conflict of Interest shall be disqualified.

h. The Bidder(s) shall not be under suspension by the purchaser and or any Government

i. The Bidder(s)shall not have been bankrupt, being wound up or under cease of business,

are having their activities administered by courts, have entered into receivership, or are

in any such equivalent situation.

j. Bidder(s) by one or more entities forming a consortium is not permitted. Bidder(s)

representing consortiums / joint ventures are not eligible for submitting their Tender in

response to this. Furthermore, brokers, sub-contractors, dealers and intermediaries are

not permitted to submit any tender on behalf of other entities.

k. Bidder(s) shall engaged in supply of said vehicle (fully a/c, diesel fueled, fully-built) in

minimum time and submit the certificates and purchase orders from at least three

customers (corporate) with name, address, e-mail and their contact numbers to the

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l. The successful Bidder(s) is also required to provide maintenance and support for the

vehicle during warranty and (extended warranty if any), ensure that the sufficient spares

and technical staff are available.

2.4 The cost of Tender Document (Tender fees) and EMD

Bidder(s) can download the tender document from web site of www.n-procure.com .

The Tender fee (nonrefundable) Rs. 900=00 (Rs Nine hundred only) should be paid

while submitting the documents by the Bidder(s) either by demand draft or by Banker’s

Cheque drawn in favor of ‘The Registrar, The M. S. University of Baroda’ payable

at Vadodara. Similarly, a DD or banker’s Cheque for the EMD (refundable) of Rs.

10,000/- (Rs. Ten Thousand only) also drawn in favor of ‘The Registrar, The M. S.

University of Baroda’ payable at Vadodara.

2.5 Schedule of Bidding Process:

The following is the schedule of bidding process: (including n_procure process)

Event Description Date Time

1 Tender Document 30.04.2026 -

2 Pre-Bid Tender Meeting 05.05.2026

3 Bid Submitting Due Date (upload also) 21.05.2026 12.30 PM

4 Opening of Envelope 1 22.05.2026 04.00 PM

For technically qualified Bidder/s

5 Opening of Envelope

3. General Terms and Conditions

3.1 General Terms

3.1.1 Bids must be submitted only by eligible bidders as specified in the eligibility criteria

in Section 3.3 of this tender document.

3.1.2 This tender form is not transferable.

3.1.3 Instructions to bidders as specified in Section 3 must be strictly followed. The

quoted rates should be valid up to the minimum period of 120 days from the date of

the opening of the financial bid.

3.1.4 All prices must be quoted in Indian rupees.

3.1.5 The bidder should submit the value of vehicle in total (on road/door delivery) (i.e.,

price inclusive of all applicable taxes + insurance+ RTO tax)

3.1.6 The registration of vehicle will be done by the Bidder(s) and its delivery.

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3.1.7 The bid should invariably be signed by the bidder. General terms and conditions as

well as specific terms and conditions must duly be signed by the bidder in the

original form as issued.

3.1.8 No price escalations will be accepted after bid is submitted by the Bidder(s).

3.1.9 Any change in figures, words of the quotation should be attested by the bidder by

initials near / besides such change.

3.1.10 All the payment will be done as per The M. S. University of Baroda’s Rules. No

advance payment will be made in any case.

3.1.11 The delivery of the vehicle as per work scope mentioned in section 2.2 not more

than 4 weeks from the date of purchase order.

3.1.12 The SUV (Car) is for educational institute hence accordingly the colour of the

SUV should be as per Government Rules; also the bidder is required to paint name

of the GSET (if required and asked) and other details as required before delivery.

3.1.13 It will be Bidder(s)’s responsibility to ensure that work is completed in all respects

within the stipulated period. However, if on account of reasons beyond ones control

as laid down in the DGS & D Force Majeure Conditions the Controller of

Examination will consider extension of completion period with or without statutory

variations on the request of bidder before the expiry of the stipulated period.

However, such extensions will be considered only after execution of the order fully

and upon submission of documentary evidence for the reasons of delay.

3.1.14 Bid submitted without asked documents will liable to rejected straight away.

3.1.15 For any legal matter Vadodara courts are jurisdictions.

3.2.1 3 Year Comprehensive warranty for the entire SUV (Traveller) should be provided

from the date of acceptance by us.

3.2.2 Provide details of Guarantee/warranty to the effect that before going out of

production of spare parts, the manufacturer and/or bidder will give adequate

advance notice to us

3.3 After Sales Service – The Bidder(s) will be required to provide after sales the services for

the vehicle during warranty and guarantee period from the date of acceptance.

3.4 Merger / Acquisition of Principal - In case of merger of principal with another firm or

acquisition of principal by another firm, it shall be obligatory for the new entity so formed

after the merger or acquisition as the case may be, to take over all the duties and

obligations/ liabilities of the principal and the new entity/ acquiring firm would ipso facto

become liable for all acts of commission or omission on the part of original Principal.

3.5 Amendment of tender document

3.5.1 At any time prior to the deadline for submission of bids, Committee may, for any

reason, whether at its own initiative or in response to a clarification requested by

a prospective bidder, modify the bidding documents by amendment.

3.5.2 The amendment will be notified in writing or by fax or email to all prospective

bidders which have received the bidding documents and will be binding on them.

3.5.3 In order to afford prospective bidders reasonable time in which to take the

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amendment into account in preparing their bid, the Committee may, at its

discretion, extend the deadline for the submission of bids.

3.6 Acceptance / Rejection of accessories use in interior or attached to SUV(Car)

The Committee will be entitled to reject the goods / stores/ articles or such portion thereof

as may be discovered not to conform to the said description and quality. Such rejection

of goods/stores/articles will be at the Bidder(s)’s risk. The Bidder(s), if called upon to do

so, will replace within a period of fourteen days or such further period as may be extended

from time to time by the Committee at their discretion, on an application made thereof

by the bidder, the goods/stores/articles or such portion thereof as rejected by the

Committee. In such an event, the above-mentioned warranty, guarantee period of the

entire equipment shall be extended by the time taken for these replacements. Otherwise,

the bidder shall pay to the Committee such damage as may arise by reason of breach of

the conditions herein contained. Nothing herein contained shall prejudice any other right

of the Committee in that behalf.

3.7 Payment Terms

3.7.1 The payment will be made as per The M. S. University of Baroda rules after

receiving correct and proper invoices.

4. Technical Specifications (Fill Annexure – IX)

The End-use requirement-oriented specifications with maximum make / model neutrality-

built diesel fuelled Internal Combustion Engine (ICE) propelled latest Bharat Stage VI (BS

VI) compliant air-conditioned (AC) minimum ground level clearance >= 180 mm and

minimum 7-meter-long, with minimum 7/8 seater for office and staff use SUV required

interior. The Bidder(s) would furnish technical details for assemblies / sub-assemblies’

systems / equipment as per Technical Specification of this Section in appropriate format.

The SUV design should be modern, energy efficient, environment friendly, safe, efficient

and reliable besides meeting all statutory, regulatory, legal and other requirements, as also

those related to easy passenger accessibility including for Persons with Disabilities (PwDs),

passenger comfort, driver’s workplace, internal and external aesthetics, ease of repair and

maintenance etc.

Specifications would comply with all applicable Central, State and local laws (including

Acts, Rules & Regulations). These would include, but not be limited to, the provisions of

Disability Act 1995 as amended till date as well as state and local accessibility, safety,

emission and other requirements. The bus would meet or exceed the Central Motor Vehicles

Rules (CMVR) of India / Safety Norms, Emission, Noise & other norms applicable at the

time of supply. In the event of any conflict between requirements emanating from this

specification and those as per any statutory/legal, etc. in force, the superior/ higher

requirements/Standards would prevail.

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The specifications / standards / norms / regulations etc. mentioned in this document are

generally as prevalent in India. However, any other national / international specifications /

standards / norms / regulations, equivalent and or better than those indicated in this

document, would meet the requirement. The proof of ensuring equivalence etc. in all cases

shall be enclosed with the bidding document by the agency referring to them. The vehicle

is required for Educational Institute.

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MSU/EXAM/SUV/2026-27/01

(On Bidder(s)’s letterhead / Lead Member in case Bidder(s) is a Consortium)

(Bidder(s) are required to fill up all the blank spaces in this Bid Performa and its enclosures)

Date: (On or before Last Date of Submission)

Prof. (Dr.) Bhavna Mehta

Controller of Examination, Exam Section

The Maharaja Sayajirao University of Baroda

Subject: Submission of Bid for Supply of SUV (Car)

Ref: Tender no. MSU/EXAM/SUV/2026-27/01 dated ………………….

1. We are bidding for the above referred tender number and its advertisement which was

published in the newspaper dated …………….

2. We have examined the instructions to Bidder(s), Terms and Conditions, Technical

Specifications and requirement. We the undersigned, offer to designed and supply of the

SUV (Car) as per Technical Specifications. The Price Bid of bid submitted and uploaded

separately in accordance with the conditions.

3. We acknowledge that this Annexure forms an integral part of the Bid. We also confirm

acceptance of Performa(s) given in Annexure(s).

4. We undertake if our Bid is accepted, we shall deliver SUV (car) as per delivery schedule

and interior offered by us to University with guarantee satisfactory working of the SUV(car)

and/ fulfill our obligations under the Warranty.

5. If our Bid is accepted, we shall furnish a Bank Guarantee for Performance as Security. The

amount and form of such guarantee shall be in accordance with General Terms and

6. We agree to Bid and validity of the Bid value will be for a minimum period of 120 days

from the date of Last date of Submission of Bid and it shall remain binding upon us and

may be accepted at any time before the expiration of that period or any extended period

mutually agreed to.

7. This Bid, together with any further clarification/ confirmation given by us and your written

acceptance thereof, shall constitute a binding contract between us.

8. We understand that you are not bound to accept the lowest or any offer you may receive

against this Bid.

MSU/EXAM/SUV/2026-27/01

9. If our Bid is accepted, we understand that we are to be held solely responsible for the due

performance during the warranty period.

Signature ……………………………

Signature ………………………………

Address………………………………

MSU/EXAM/SUV/2026-27/01

Format for Financial Statement

(On Statutory Auditor’s letterhead)

I hereby declare that I have scrutinized and audited the financial statement of M/s_________.

The annual turnover of the Company/ firm for the last three financial years from ________is as

Financial Year Annual Turnover (in Rs. Lacs)

Average of above

The above turnover includes income only from transportation service business. Other incomes

such as interest, dividend and trade income are excluded from the abovementioned turnover.

The Net worth* of the bidder (name of the Bidder) as on 31st March, 2025 or management

certified is Rs. ________________ (* for the purpose of Net worth Calculation, it is defined:

Net worth: = Equity Capital + Reserve and Surplus - Revaluation Reserve - Accumulated losses

- Intangible assets) __________________

(Signed and Sealed by the statutory auditor)

Note: In case foreign bidder, the exchange rate of its respective foreign currency to Indian

Currency as on last date of the financial year as available on the online archives of Reserve

Bank of India at https://rbi.org.in/home.aspx shall be considered to compute the Turnover and

Net worth in INR terms.

ENCL. Copy of Audited annual reports for the Last three years (As Specified by Authority)

MSU/EXAM/SUV/2026-27/01

Annexure – III:

Format for Manufacturer’s Authorization Form (MAF)

(Duly stamped original copy on OEM’s /Manufacturing Company’s letterhead)

Prof. (Dr.) Bhavna Mehta

Controller of Examination, Exam Section

The Maharaja Sayajirao University of Baroda

Subject: Manufacturer Authorization Form (MAF)

Ref.: Tender SUV (Car)

We, name of the principal manufacturer who are established and reputed manufacturers of

type and brand of vehicles hereby authorize our partner name of the

Bidderr(s) to bid for our SUV (Car) quoted make and model for the above captioned tender.

For name of principal manufacturer

Authorized Signatory

MSU/EXAM/SUV/2026-27/01

Anti-Blacklisting Certificate

(Self-Attestation on Bidder(s) letter head is required)

Format of self-certificate stating that the Entity/ Promoter/s / Director/s of Entity are not

blacklisted Anti-Blacklisting Certificate

names and addresses of the registered office] hereby certify and confirm that we or any of our

promoter/s / director/s are not barred by any Regulator /Government Authority/ Court of Law,

in India from participating in any Project/s, either individually or as member of a Consortium

and not proved to have indulged in serious fraudulent practices by a Court of Law or an

independent Commission of Inquiry in India as on the _______ [Last date of submission of

Bid]. We further confirm that we are aware that our application for the captioned Project would

be liable for rejection in case any material misrepresentation is made or discovered with regard

to the requirements of this tender at any stage of the Bidding Process or thereafter during the

agreement period.

Dated this _______ Day of __________, 20__.

Name of the Bidder: ………………………………………………………………….

Signature of the Authorized person: …………………………………………………

Name of the Authorized Person: …………………………………………………

MSU/EXAM/SUV/2026-27/01

Format of power of attorney

(On Requisite Stamp Paper)

(Applicable only in case where the signatory to the Bid is not authorized directly by the Bidder

firm through Board Resolution or Partners’ resolution and is signing on behalf of the

Authorized Signatory. The Power of Attorney is not required for a firm being Proprietary

KNOW ALL MEN by these presents that we, ________ [name of the Company/partnership

firm], a company incorporated under the Companies Act 1956, / Firm having partnership deed

as per partnership act and having its Registered Office/ office at ___________ [Address of the

Company/partnership firm] (hereinafter referred to as “Company/firm”): WHEREAS in

response to the Tender for Purchase of SUV (Car)_____ through ______ [Tender No.], the

Company/ firm is submitting Bid Comprising Technical and Price Bids for the SUV (Car), and

is desirous of appointing an attorney for the purpose thereof.

WHEREAS the Company deems it expedient to appoint Mr./Ms. ___________ son of

_________ resident of _________, holding the post of _____________ as the Attorney of the

Company / firm. NOW KNOW WE ALL BY THESE PRESENTS, THAT _______ [name of

the company/firm] do hereby nominate, constitute and appoint _______________ [name &

designation of the person] as its true and lawful Attorney of the Company/ firm to do and

execute all or any of the following acts, deeds and things for the Company/ firm in its name and

on its behalf, that is to say: To act as the Company’s/ firm’s official representative for submitting

the Bid comprising Technical Bid and Price Bid for the said Tender and other relevant

documents in connection therewith; To sign all the necessary documents, papers, testimonials,

applications, representations and correspondence necessary and proper for the purpose

To tender/bid documents, receive and make inquiries, make the necessary corrections and

clarifications to the Bid and other documents, as may be necessary; To do all such acts, deeds

and things in the name and on behalf of the Company as necessary for the purpose aforesaid.

The common seal of [name of the

company/firm] was here unto affixed ……………………………………..

pursuant to a resolution passed at the meeting [name & designation of the person]

of Committee of Directors/ Partners held on

____ Day of _______, 20__ in the presence ……………………………………..

of [name & designation of the person] and [name & designation of the person]

countersigned by [name & designation of the

person] of the Company/firm of [name of the

MSU/EXAM/SUV/2026-27/01

Format of Bank Guarantee towards Performance Security

(This guarantee shall be issued in the Indian Rupees only).

Beneficiary: ___________________ [Insert name and Address of Authority]

Date: _________________________ [Insert date of issue]

PERFORMANCE GUARANTEE No.: __________ [Insert guarantee reference number]

Guarantor/Bank: ________________________________________ [Insert name and address

of place of issue, unless indicated in the letterhead].

We have been informed that ___________ [Insert name and address of Contractor,] (hereinafter

called “the Applicant”) has received Letter of Acceptance no. _____________ [Insert reference

number of the LOA] dated _______________ [Insert LOA date] with the Beneficiary, for the

supply of ___________ [Insert Package number and brief details of SUV to be supplied under

the awarded package] (hereinafter called “the Contract”). Furthermore, we understand that,

according to the conditions of the Tender, a performance guarantee is required for 10% of the

total sales (including accessories) Price.

Waiving all objections and defenses, we, as Guarantor, hereby irrevocably and independently

undertake to pay the Beneficiary, any sum or sums not exceeding in total an amount of

______________________ [Insert guarantee amount and currency in words and figures]8 upon

receipt by use of the Beneficiary’s first demand, supported by the Beneficiary’s statement,

whether in the demand itself or a separate signed document accompanying or identifying the

demand, stating that the Applicant is in breach of its obligation(s) under the Tender, without the

Beneficiary needing to prove or to show grounds for the demand or the sum specified therein.

In the event of any claim under this guarantee, payment shall be affected to, for the account of

_______________________ [Insert details of the (Managing Director of respective STUs)].

The guarantee shall be en-cashable at ________ Branch in Vadodara, Gujarat.

This guarantee shall expire not later than ______________ [Insert expiry date]. By this date we

must have received any claims for payment by letter or encoded telecommunication. It is

understood that you will return this guarantee to us on expiry or after payment of the total

amount to be claimed hereunder.

This guarantee is governed by the laws of India (Note: the country of jurisdiction shall be the

country where the bank’s branch issuing the guarantee is physically located): This guarantee is

subject to the Uniform Rules for Demand Guarantees (URDG) 2010 Revision, ICC Publication

No. 758, except that the supporting statement under Article 15(a) is hereby excluded.]

Place, date Guarantor’s authorized signature(s)

MSU/EXAM/SUV/2026-27/01

Annexure – VII:

Check-list of documents for Eligibility and Technical bid

1. Covering letter including name and contact details (email address and cell phone

number) of the contact person.

2. The Manufacturer Authorization Form specifically for this tender:

From OEM / Principal Enterprise or Principal Manufacturers of the other active and

passive components

3. Audited and certified balance sheets of last three financial consecutive years.

4. List of customers (corporate / institutions) to whom supply of air-conditioned SUV

supplied by the bidder in last three years (include Government offices also). No personal

5. Details of the three major customers (preferably Government organization).

6. Company registration certificate

7. GST registration certificate

8. Proof for Vadodara / Gujarat sales, service and Bidder location

9. Financial Statements for years 2024 - 25, 2023 - 24 and 2022 - 23 as per Annexure-II

10. Technical Specification Documents as per Annexure-IX (with leaflets).

11. DD of Tender Fees and EMD money should in cover of Technical Specification

MSU/EXAM/SUV/2026-27/01

Annexure – VIII:

General Information of the Bidder(s)

Sr. Documents to

Details To be filled in by the Bidder(s)

No. be submitted

Name of the Firm &

Registered office Address

3 Communication Fax

Proprietary / Related

4 Status of the Firm

Partnership/Company/ Corporation Documents

Name of the Authorized

5 Person to sign Tender

6 Contact Details

Certificates which support

7 safety, quality, occupational

8 Any other document

Signature: ……………………………………

(Authorized Person)

Note: In case foreign bidder, the exchange rate of its respective foreign currency to Indian

Currency as on last date of the financial year as available on the online archives of Reserve

Bank of India at https://rbi.org.in/home.aspx shall be considered to compute the Turnover and

Net worth in INR terms.

ENCL. Copy of Audited annual reports for the Last three years (As Specified by Committee)

MSU/EXAM/SUV/2026-27/01

SPECIFICATIONS OF SUV (Car)

Specifications Essential specifications (Bidder’s)

1 Description Fully A/c SUV (car) with 7/8

seating capacity and reputed

Brand and Model

2 Engine 4 Cylinders, DOHC

3 Fuel Type and Tank Diesel, 50 L or above

4 Engine Displacement (CC) >=1980 CC

Fuel Injection In-line-four Cylinder Diesel

5 Emission Latest BS-VI emission norms

6 Minimum Engine Output >=170 bhp @6600RPM

7 Minimum Torque >=200 Nm @ 4500 RPM

8 Transmission Type Manual, Synchromesh Gear

9 Numbers of Speed (Gears) 5 Forward and 1 Reverse

10 Steering Type Power Steering

11 Body Company Fitted Monologue

12 Suspensions Double–wishbone suspension at

front and four-link suspension at

rear (premium quality)

13 Anti-Rolling Bar Front and rear both

14 Shock absorber Double acting hydraulic

telescopic for both Front and

15 Braking system Dual circuit, Hydraulic and

Vacuum assisted, ABS with

EBD with auto slack adjuster.

Disc brake at front and rear, and

traffic alert, seat belt warning,

hill alert assist, blind-spot

16 Parking (Hand brake) type Mechanical acting.

17 Wheel base >= 2700 mm

18 Ground clearance >180 mm

19 Overall length >= 4700 mm

20 Overall Width >= 1840 mm

MSU/EXAM/SUV/2026-27/01

Specifications Essential specifications (Bidder’s)

22 Gross weight 6000 kg or Lower

23 Wheel base 2800 mm or above

24 Air bags 6 or more

25 Pre-collision System

26 Blind Spot Monitor

27 Any Additional feature Attach separate sheet for special

28 Numbers of Wheels 4 + 1 (Spare)

29 Types type Radial Tubeless

30 Seating capacity 7/8

31 Seating type Front-in-Segment Ventilated Seat,

Tilt Down, Flat fold, dark leather,

Spacious with comfortable third

32 Numbers of unit

33 Warranty period 1 Year Minimum/one Lakh KM

34 Free Services Minimum 3 services

MSU/EXAM/SUV/2026-27/01

Statement Life of Some of the SUV Aggregates

Life in Kms. Re-conditioning

Sr. before after times

Item price in in Rs.

No. reconditioning reconditioning available

Rs. Per Per unit

12 Self-starrer

The guaranteed life of the SUV: ………………………..Years …………………. Kms.

MSU/EXAM/SUV/2026-27/01

Annexure – XII:

Particulars In Rs.

Total Cost of Vehicle as per

Details of Taxes

2 RTO Tax ………………………

3 Any other Charges ………………………

4 Insurance ………………………

Total ………………………

In words Rupees ………………………………………………………………………

Authorised Signature

Attached EMD draft also (which should be place in Technical bid cover)

Demand draft of number ………… as Earnest Money Deposit for amount Rs. 10,000/-

drawn in favour of ‘The Registrar, The M. S. University of Baroda’, payable at Vadodara.

Authorized Signature