Labour work for providing 1PH/3PH New Service Connection, meter & service replacement, meter rectification work Under ALL scheme at Gadhada R1 S/dn under Gadhada Division.

2 Estimated cost in Rs. 500000/-

3 Tender Fee in Rs. ( non-refundable)

4 Payment of tender fees at GADHADA Division online SBI, Account No:

RTGS/NEFT Only from Dt.24/08/2026@ 11:00 Hrs. to 31089523121, IFSC code:

DT.14/09/2026@ 16:00Hrs. Online tender will be issued from

this office only, during the time limit mention here, after

payment of Tender fees. Acc. Name: Paschim Gujarat Vij

Company Limited,

Branch name: Gadhada

Earnest Money Deposit amount in Rs.

5 (Payment through online

(1 % of Tender Amount)

RTGS/NEFT Only)

6 On line ( e-tendering ) tender / offer 24/08/2026 TO 14/09/2026 up to

submission last Date 14/09/2026up to 18:00 hours only 18:00 hrs.

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) -NA -

8 Date of opening of Technical Bid at Date 16/09/2026 @ 11:10 16/09/2026 on 11.10 hrs. if Possible

hours (if possible)

09 Date of on line opening of Price bid, Date 17/09/2026 @ 17/09/2026 On 11:00 hrs. if

11:00 hours (if possible) Possible

10 Validity of Bid 90 Day

Superintending /Executive Engineer

Name of Circle/Division__Gadhada__

PG. 2 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Superintending/Executive Engineer __Gadhada__

Circle/Division, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at

Nanamava Main Road, Laxminagar, and Rajkot. With expression shall unless repugnant to

the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-

in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa,

schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part of

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his

bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules under

Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in presence of

Engineer in Charge whenever required.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

PG. 3 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having

experience of erection & maintenance of overhead HT/LT lines, Transformers,

underground cable work, along with satisfactory work completion certificate regarding

execution of work, including work order outward number along with its value, from order

issuing authority, for last 3 (three Years) _ ending last day of month previous to the one

in which tenders are invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM

of any state of India. The work executed through open / advertised tender shall only be

considered for experience of work. The work done through limited tender shall not

be considered for experience.

These bidders will be considered as an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. And not

possessing any experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work can also participate in tender for erection &

maintenance of overhead HT/LT lines, Transformers, underground cable work.

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work

Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

 PF code number allotted by concern PF authority

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 Electrical Contractor license with valid period

PG. 4 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as

per Information technology Act 2000 using which they can sign their electronic bids. Bidders

can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in

The tender document.

3.3 For details regarding digital certificate and related training the below mentioned address may be

(n) Code Solution a division of GNFC, 403, GNFC Info Tower, Bodakdev, and Ahmedabad

Toll Free No: 1-800-233-1010 Mob. 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and

time as mentioned in this tender details table no1. After tender submission date and time,

bidder cannot edit their offer submitted in any case. No written or online request in this regard

shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on

website www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work, and

minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and fully

inform himself as to all the conditions and matters which may in any way affect the

Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he shall

at once request in writing in advance before filling in the tender, within the time limit as

per Table no 1, for an interpretation / clarification by the PGVCL Gadhada Circle /

Division office.

Then The PGVCL_Gadhada_ Circle / Division office will issue interpretation and

clarifications as he may think fit of such interpretations and clarifications, the Bidder

may submit his bid but within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the specifications and documents,

and accompany the bidder's proposal. In case of difference of opinion about

interpretation of specification etc. the decision of Superintending/Executive Engineer,

_Gadhada_ Circle/Division will be final and shall be binding to the contractor.

PG. 5 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without

misleading PGVCL to be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://.nprocure.com &www.pgvcl.com

for information regarding revision / corrigendum / Amendment in the Tender

Document till due date of online submission and thereafter. No separate information

shall be sent in this regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 Payment of tender fee and EMD can be accepted through online RTGS/NEFT “The details of

bank account is SBI, Account No: 31089523121, IFSC code: SBIN0060019 Account Holder

Name: Paschim Gujarat Vij Company Limited, Branch Name: Gadhada

Tender Fees in Present rate of

Sr.No Tender Amount

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if purchaser

Company decides to scrap/cancel the Tender, by one or another reason, in which Bidders are not

responsible for cancellation/scarp of Tender fee without GST amount may be refunded to

bidder(s), at sole discretion of the Purchaser Company

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by online RTGS/NEFT Only

in favour of the Paschim Gujarat Vij Company Limited payable at Gadhada on any

Nationalized /Scheduled banks or by Bank guarantee from any Nationalized/Scheduled

PG. 6 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

nationalized bank decided by Government of Gujarat time to time only. The EMD Amount is

1 % of the Tender Estimated Cost.

6.2 The EMD of all unsuccessful bidders except that of the successful bidder will

Be returned after the award of the contract.

6.3 EMD of the successful bidder to whom a contract is awarded will be returned

After the said bidder pays the security deposit and signs the contract agreement.

6.4 If the successful bidder fails to submit a Security Deposit within 15 days from the date of

LOA of the contract or fails to sign the contract agreement then the EMD amount will be

forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be initiated

as decided by tender inviting authority.

6.5 No interest will be payable by the PGVCL on the above Deposit.

6.6 EMD can be exempted as per Industries & Mines Department, GoG New Purchase

Policy Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale

6.7 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to

be produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.8 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) &

NSIC/DGS&D Registration Certificates and Udhyog Adhar Certificate/Memorandum in EMD

Cover. The Certificates should indicate the manufacture/service/works of items/work offered.

This benefit of exemption will not be admissible if they take part in the tender indirectly either

through their dealers, agents, distributors or other intermediates.

6.9 Tenders submitted without Earnest Money Deposit by the firms, who are not

Eligible for any exemption, will be rejected without entering in to further

Correspondence in this regard and no reference will also be made.

7 In case of online Tenders

6.1 Technical & Commercial Bid cover:

7.11 Following documents are mandatory and to be in submitted through Online.

1. Attested Copy of successful work Completion certificate, as mentioned on page no

point no 2.11 of this document.

2. Attested copy of Memorandum of Association or partnership deed.

3. Attested copy of document showing P.F. Number obtained by the

4. Attested copy of power of attorney if any for signing the bid documents.

5. Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6. Copy of PF Code Number allotted by concerned PF Authority

PG. 7 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

7. All Annexures of this tender documents , duly signed by the bidder, in chronological

8. Certificate – A

9. Copy of Tender Document duly signed and stamped on each page.

10. The contractor shall have a separate provident fund code of RPFC and the

Contractor who do not possess separate P.F. Code shall not be considered for acceptance of

11. Contractor has to submit such certificate showing separate P.F. Code along with

12. List of available safety gadgets, as per annexure XI, with the bidder.

13. Attested Copy of Electrical Contractor license with valid period

14. Copy of documents mentioned in section 1, clause No. 2.2 of this tender.

6.2 Commercial / Price Bid:

7.2.1The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words. The bidder

should specify whether the quoted rates are with or without prevailing taxes, if applicable, in

force at that time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure, in case of any

accordingly and the total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to decide the

matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise

Rate will be consider for the lowest party.

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-line

only and not to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price bid will

be considered for evaluation. In On Line price Bid, GST is to be mentioned in separate

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding.

Hence bidders should ensure themselves of their credentials before submitting their offer.

11. Superintending/ Executive Engineer, PGVCL, _______________ Circle/Division reserves the

right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

8. AMENDMENT TENDER

PG. 8 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

8.1 At any time prior to the deadline for submission of bids, as mentioned in Table1,PGVCL

may, for any reason, whether at its own initiative or in response to a clarification

requested by a respective bidder, modify the bidding documents by amendments.

8.2 The amendment will be notified, only on PGVCL Website & nprocure website in case

of on line tender, PGVCL will bear no responsibility or liability arising out of

noncompliance of the same in time or otherwise.

8.3 Such amendments, clarification etc. shall be binding on the bidders and will be given

due consideration by the bidders while they submit their bids and invariably enclose

such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1Follow all the instructions narrated this tender document for submission and no

any further communication in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their tenders

and the information called for is given in totality. A set of complete tender documents

is required to be submitted duly signed and stamped by authority competent to sign

on behalf of bidder on each page as a token of unconditional acceptance to the

conditions of various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the contract

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and

PGVCL web site www.pgvcl.com (For view & down load only).

 Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” Table no1 of this document.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. The bidder should sign on

each page of tender documents , as mentioned in Section 1 point no. 2.15, filure to

furnish the required information or submission of tender not as per the specification will

be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal

investigation for any kind of fraud for public and theft of material or/and with handlings

the material and any civil and/or criminal case pending at any stage than offer of such

bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the

Table no1, shall be rejected.

PG. 9 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and

physically submitted documents of bidder, offer of the same shall be liable for rejection

at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in

the bid shall be ignored and will not be considered authentic unless same are signed

with Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case

which are received after due date and time of the receipt of tender irrespective of

delay due to postal services of any other reasons and company shall not assume any

responsibility for late receipt of tender. Any correspondence in the matter will not be

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify a bid.

In the event of any discrepancy in meaning, the English language copy of all documents

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents & then

they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the

PG. 10 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder

in his bid for the complete scope of works including all duties and Taxes ,.will be evaluated

by the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL,

for the complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If

there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the unit or

sub-total price shall prevail, and the total price shall be corrected. In case of discrepancy

between sub-total price obtained by adding various prices in the schedule and the sub-total

price indicated for that particular schedule, the sub-total obtained by addition of various

arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed out

in these documents and specifications. A responsive bid is one which accepts all terms

and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with

the terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL _______ Circle / Division office may ask bidder

to submit required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist ________ Days. The commencement date of Order shall be Date of issue of the

PG. 11 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private Limited/

5 along with a copy of the Partnership Deed/

Article of Association and Memorandum of

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued by

PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of labours

16 Nos of Labours Insured in this policy_______

in the name of bidder

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with PGVCL.

PG. 12 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit

within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs.

and, if the amount is more than Rs. 10000.00 then will be payable by Demand Draft

(DD) from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 /

570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company Ltd.

payable at _Gadhada_ or by Bank guarantee from any Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time only. Cheque will

not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit

within 15 days from the date of issuance of LOI / LOA of an amount equivalent to

5 % of the value of the work to be allotted to him and as mentioned in LOI / LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a

clear one time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit shall be suitably

extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry of

the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of the

issuance of LOA /LOI for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the

Security Deposit up to 100% and will lead to disqualification of the bidder to transaction

business with PGVCL for at least TWO years or the time duration as may be decided by

the Managing Director, PGVCL.

PG. 13 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then the letter of

intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any

notice or and action for “Stop deal” will be initiated as decided by tender inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any

other related material required to carry out work mentioned in Schedule A is to be brought by

Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools

and Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible

to any type damages to any property and any kind fatal/non-fatal accidents to anybody during

the execution of work. Insurance of all workers is compulsory, who are involved in Execution

of Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid

such way. Copy of valid Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted and

Penalty with applicable GST and other taxes in force at that time will be levied on delayed

portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD) and Insurance Policy is also to be submitted with Agreement within

this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after

completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of

stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL

rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to

be done as per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises,

due to want of any materials or any othersituations.

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16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of

Tender work has been executed. Such Certificates must not older than 3 Years from

Date of submission of the Bid. Such Certificate must be duly signed by Cadre Executive

Engineers and above only.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India,

including any such laws passed or made or coming into force during the period of the

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here

after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages of every

contract labour employed by him under this contract shall be paid by him before the expiry of

7th day of the month irrespective of which the wages are payable i.e. wages of a last month

have to be paid by him in the first week of the next month). The contractor shall have to make

wages to his workers through bank only. The agency shall have to submit the copy of a letter

given to the Bank advising for crediting wages in individual account of the workmen along with

photocopy of the cheque showing total payment to be made to all such workmen whose

accounts are operated in that branch. (If there is more than one Branch, the agency will have

to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that

in case of labour trouble etc. the contractor can be contacted. The contractor shall arrange to

have his office outside the factory premises and the contractor shall keep himself present

through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case

may be applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour

(regulation and abolition) Act for employing necessary manpower required by them. In

absence of such license, the contract shall be liable to be terminated without assigning any

reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the

PGVCL indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund,

administrative charges etc. at the rates made applicable from time to time by the

Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of

the commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

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7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules

framed there under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial

Dispute Act. Any payment to the Contractor's employee arising out of any claim of disputes

under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's

compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or

any government Contractor under any of the provisions of the Minimum wages act,

Payments of wages Act, Employee's compensation Act, Contract Labour regulation

abolition Act, Employee provident fund or any other law due to act of omission of the

Contractor, the PGVCL may make such payment and shall recover the same from the

successful bidder 's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may

be necessary to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of

the Contractor, the PGVCL shall have the right to deduct any money due to the successful

bidder under this contract or any other contract with the PGVCL including his amount of

security deposit for adjusting the payment. The PGVCL shall also have right to recover from

the Contractor any sum required or estimated to be required for making good the loss or

damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and

under the liabilities insurance. The Contractor will arrange insurance policies for arranging

payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as

per Labour laws. In case of any such happening Contractor will be liable for any other payment

to workers / staff engaged as per existing rules. Contractor will not make any such payment to

the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

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9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various labour laws, in force from time to time, from

statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should

submit the details of their labourer such as a full name, address and age with proof and

subsequently changes of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily

supervision and for maintenance of various register and records required under the law and

contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

observed by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence of

such a license, the contract shall be liable to be terminated without assigning any reason

thereof. Contractor should also employ qualified and experiences persons as per

requirement of Electricity Act and rules for carrying out supply and erection work under this

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government

agency under any of the provisions of the Minimum Wages Act, Payment of Wages Act,

Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee

Provident Fund or any other law due to act of omission of the Contractor, PGVCL may make

such payment and shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee The contractor's contribution and the workers’ contribution

towards Provident Fund and Family Pension Scheme shall be done at the rate made

applicable by the Government from time to time and deposited by the contractor with

Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are

members of the Provident Fund as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

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18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour shall be provided by the Contractor to his, workers. He shall maintain Leave

Records, Leave Cards for individual labourer which shall be duly verified, approved and

certified by the Authorized Officer of PGVCL. Remuneration for such leave period shall be

fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance

of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates

fixed under the Minimum Wages Act. The wages of every Contract Labour employed by him

under this contract shall also be paid by him before the expiry of 7th day from the last day of

the month in respect of which the wages are payable (i.e. wages of a month have to be paid

by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be

punishable to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in

case of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to

have his office within working area and the contractor keep himself present throughout the

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it

is not taken, offer of the firm will not be considered. The attested documentary evidence to

be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that

all the contract labourers are covered under the provident fund scheme and employees’

pension scheme and their contributions are remitted regularly to the concerned RPFC. The

photo copies of the Chelan in this regard should be collected from the concerned contractor

and kept in the file of the concern contractor.

21 CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees

of the Company, also engineer in charge and his staff against all actions, proceedings, claims

of demands, coasts and expenses, which may be made against the Company or Government

for or in respective of or performance of his obligation under the contract documents the

Company shall not liable for or in respective of or in consequence of any accident or inquiry to

any workman or other person in the employment of the contractor or his sub-contractor and

the contractor shall Indemnify and keep indemnified the Company against all such damage

and compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may

be pertinent to the Works and obligatory in terms of law to protect his interest and interests

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of the PGVCL against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

PGVCL. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall

be in the name of the Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible

23. Any loss or damage to the equipment during handling, transportation, storage,

erection, putting in to satisfactory operation and all activities to be performed till the

successful completion of commissioning of the equipment shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and

make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The

Contractor shall provide the PGVCL with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days

in advance regarding the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

24. The perils required to be covered under the insurance shall include, but not be limited to fire

and allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss

or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages,

civil commotion, weather conditions, accidents of all kinds, etc. The scope of such

insurance shall be adequate to cover the replacement/reinstatement cost of the equipment

for all risks up to and including delivery of goods and other costs till the equipment is

delivered at Site. The insurance policies to be taken should be on replacement value basis

and/or incorporating escalation clause. Notwithstanding the extent of insurance cover and

the amount of claim available from the underwriters, the Contractor shall be liable to make

good the full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the PGVCL may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premium amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason of financing arrangement

of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion

of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case, if

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28. The successful bidder has to engage required strength of skilled persons for execution of work

and proper supervisor to avoid complication and unnecessary delay to complete work timely.

The successful bidder will be solely responsible for labour claims arising out of the labour

employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature

completed by him satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender

and contract” for works as applicable and in case of any default there to the PGVCL

Company shall forfeit the S.D. or any other action as may be decided by

Superintending/Executive Engineer __Gadhada__ Circle/Division.

31. The successful bidder will certify that he has complied with the provisions of

Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy

of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract.

The Booklet will be available in the concerned office in any working days. In the event of

placing order, the successful bidder will be bound to the terms & conditions of the booklet.

All the usual terms and conditions of the Company though the same might have not been

mentioned in this specification or contractor booklet will applicable to this contract, and the

decision of the Executive Engineer, _Gadhada__ Division shall be binding on the

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TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY

may at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the

company, along with interest if any. Such refund along with interest needs to be passed on

suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid/short paid to the government or

fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier

/ Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of

the offer, the same should be passed on to COMPANY and you should inform such

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changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against

the PGVCL or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor,

however added as contractor has to submit separate invoice for supply parts item as well as

works part item separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare

cess or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST. No statutory variation will be given for

this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the

concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses,

expenses or claims arising in connection with the death of or injury to any person employed

of the Contractor or his subcontractors for the purposes of the Works.

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TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to PGVCL

in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 . The execution of work should be commenced as per the instruction of the Engineer In

Charge as per actual requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall only

be paid for work done. If the work is cut down the Bidder shall not be paid for the work as

so cut down, but in neither case shall be paid any compensation what so ever for the loss

or profit which he might have made if he had been allowed to complete all the work

included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder.

11. The work shall be carried out by the successful bidder with prior approval of PGVCL.

Work carried out without PGVCL’s approval shall not be accepted and the PGVCL shall

have right to reject it and to recover the cost from the successful bidder. He will be liable

against all losses, expenses or claims arising in connection with the death of or injury to any

person employed by the successful bidder or his subcontractors for the purposes of the

1.6 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate protection

must be provided for outdoor storage at site in tropical humid climate, wherever necessary.

The successful bidder without any extra cost shall supply any material found short inside

intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a case

PGVCL shall be at liberty to get the work or any part of it, executed through any other

agency/Bidder in the manner and on the terms it thinks proper. If the cost of executing the

work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

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1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract and stores where material issued by PGVCL is stored. All the works shall be

carried out by the Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the rate

given in the contract schedule of the rates binding to the successful bidder.

1.10No higher rate or revised rate will be application for the work, if work is held-up/closed due to

whatever so reasons.

1.11 Price shall not be changed subject to any upward/downward revision on any account whatsoever

through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and

for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized person should contact our

Engineer In Charge as well as Division Office, ____________ daily for the availability of

materials required for this work, failing to which this work order shall be terminated without

giving any notice.

1.15The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer In

1.16 In case of any dispute doubt, the decision of Superintending/Executive

Engineer_____________ Circle/Division shall be unchallengeable and final, which will be

binding to the contractor.

1.17Security Deposit (without any Interest) will be refunded after completion of guaranteed period

1.18 All legal complication of disputes is subject to Botad District (Gadhada)_ jurisdiction only.

1.19A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be

produced by the contractor and party has to submit attested copy of solvency certificate to

the company before commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to equipment

or any human being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division office,

and his sole discretion and his decision shall be binding to the successful bidder and shall

be considered as final and unchallengeable.

1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible claim

of compensation for damage to Contractor’s equipment or staff or any of third parties during

the execution of work as per attached format.

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1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails to

do so entire work will be carried out at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively for

execution of work.

1.27 Specification in any items mentioned in tender are subject to change without any prior notice

and binding to the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has to

deploy adequate man power, material, tools etc. well in advance and has to complete the

entire work during this specific outage period only, failing to which Company shall be at liable

to deduct the amount of revenue loss due to prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been

specifically mentioned in the specification / Schedule etc. but are essential for completion of

work. The contractor will not be eligible for any extra payment in respect of such minor

accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer In

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be made from

you, on the basis of prices of the materials (prevailing on the date of settlement of materials

account) plus 15% supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and latest

provision under I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day and to

be preserved in safe custody failing to which PGVCL shall initiate Police action. Similarly as

per instruction of Engineer In Charge, you have to credit the material at PGVCL store without

any loss of time failing to which PGVCL shall initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and

appropriate amount (in term of Rupees) as decided by Superintending/Executive Engineer,

__Gadhada_ Circle/Division shall be recovered from successful bidder’s bill as a penalty with

applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does

not take any responsibility in case of accident or injury to the workers. The safety, security of

men, materials and equipment shall be sole responsibility of the contractor.

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of

local body is a must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra amount

towards any type of claim except for the description indicated in Schedule –A. The party has

to carry out all other additional required activities / work as directed by Engineer In Charge

which is not mentioned in Schedule but required to be completed as per the site condition

and for this work no extra payment shall be made by PGVCL.

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1.40 The contractor should employ as a Supervisor with sufficient qualification and experience

who could supervise the execution of work throughout. He should always be present on the

1.41 The contractor shall be responsible for breakages, losses and a theft of material during

transit or erection after the materials issued from the stores till the completion of work and

is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will be

responsible. If there is any compensation to be paid in respect of “WORKMAN”

Compensation Act or any other statutory provisions, the same will be paid by contractor

directly. If he thinks fit, he may take necessary insurance covering at his cost.

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early

as possible and he shall fulfil the entire requirement which is necessary to finalize the

1.44 The competent authority can delete any item in schedule of the tender if he feels that the rate

quoted by the contractor for the item is abnormally high when compared to the estimated

1.45 The successful bidder shall not refuse to execute this work order at any time and it will be his

sole responsibility to execute and complete this work as per the instruction of Engineer In

1.46 The erection work should be carried out according to the specification as per instructions

and programmed laid out by the Engineer in charge. Contractor has to ensure safe

shifting and erection of all accessories / equipment as per standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s

representative shall not relieve the successful bidder from full responsibility of completing

the work confirming to the requirement of this contract.

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line and

Electrical Equipment until the successful completion as defined elsewhere in the Bid

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot shall

have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they willhave to match their end

cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority)

may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender

Inviting Authority) feels that there is lack of serious competition or any other reasons,

PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender

Inviting Authority) decision shall be final and binding on all the parties.

4 IDENTIFICATION OF SITE:

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Details of each location shall be made available through Executive Engineer of each concerned

Divisions under above locations. The planning for each location has to be prepared in

consultation of the Deputy Engineer of the concerned Sub Division under whose control the

work is allocated. The work must be carried out under Supervision of concerned S/dn Head or

Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be alloted from any store Centres of

PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued

Fourth Sub Work Order only after the submission of Inventory sheet with sketch and

material account statement for any of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the respective sites and

will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all

the stored materials at his own cost. Material which is to be allotted by PGVCL is to be carted,

loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores. PGVCL must

have access to such Store/s at any time of Day thought the contractual period and Contractor

will cooperate for verification of such store/s and Inventory accounting. Failing to which actions

may be initiated after issuance of required Notice to the Contractor. Store address/s is to be

mentioned in the “General information about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment and

works from theft, fire pilferage and any other damages and loss. It shall be the responsibility of

the contractor to arrange for security till the works are finally taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent

of 100 % cost of materials, which are required to complete the work. Contractor shall have to

take comprehensive insurance policy equivalent to the Order Value against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over by PGVCL. The Contractor shall deal directly and pursue the claim with

the Insurance Company and shall be responsible in regard to maintenance of all insurance

coverage as well as for settlement of claim. The proof of insurance policy taken by the

successful Contractor shall be furnished to Engineer-In-Charge. In absence of the above

insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials and

the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and

ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and PGVCL will not entertain any claim / representation

in this regard. However it will be contractor's responsibility to insure the entire project is taken

over by the PGVCL.

8. Account of material issued

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8.1 The successful bidder shall have to maintain accurate day to day item wise account of use

of issued materials which shall be got checked from time to time by the Engineer In

Charge of the Company. The contractor will be responsible for custody and preserving the

issued materials till the work is hand over by the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material

receipt and utilization, progress of work etc. This register shall be checked and signed by

Engineer In Charge/Deputy /Executive Engineer,___________ Sdn/Division during the site

visit as per requirement and exigency of work if deem fit.

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued

by the PGVCL shall be returned by you to the respective divisional /Regional stores only at

contractor’s cost. Do not credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within __365__ Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy

rains or other reasonable causes, such facts should be immediately brought to notice of

the Engineer in Charge. If the reasons for stopping the work are genuine the Engineer in

Charge may ask the successful bidder to start the work again as per condition. The period

of such stoppage will not be considered as a part of working days moreover the successful

bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In

Charge and Executive Engineer__GAdhada_. If found that the work is unsatisfactory or not

progressing as per schedule then any action would be taken by the PGVCL as may

deemed fit to see that work is completed at the risk and cost of contractor. The completion

time allowed for each Sub work Order shall be strictly observed.

10 Time limit extension will be given, as per Clause No. 12 of this section, if material is

not supplied in time and in any case of objection not cleared in time. But if materials

given in time and there is no any objection, then no time limit extension will be

granted and penalty with applicable GST will be imposed as per rules.

11 CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other

terms & conditions. Such variations unless otherwise specified in the accompanying GCC

and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to the

extent of 30% (Thirty Percent) of the contract price by way of suitable amendment to the

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility

of material will be that of the contractor.

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12 Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not

completed within the scheduled period as prescribed in Sub Work Order, penalty + GST at

the rate of 0.5 % per week or part thereof on delayed portion subject to maximum up to

% of the sub work order Value with GST as per applicable rate. This will be deducted

from the bills payable either against this contract or any bank guarantee or any other

amount payable under any other contract with the PGVCL. For Penalty calculations or Time

limit Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the

first material is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-

charge/Store Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every

fortnight and no stock material details are to be submitted to respective Executive

Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by

12.6 Time limit Extension must be given as per F & a Letter No. PGVCL/F&A/5083/14-06-2017

and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

contractor for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating OR Braking the

Safety rules and Regulations, then Engineer-in-Charge will serve the warning Notice on first

Instance. On second Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of

SWO (Whichever is high). Even If after above two instances, still Contractor found breaking

of Safety Rules and Regulations then Procedures for Stop dealing must be initiated against

him as per rules and regulations.

13 Pyment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual execution. The

bills should be submitted in Duplicate to respective Superintending/Executive Engineer,

Circle/Division Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the

rank of Deputy Engineer)

• Material accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per

Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the

actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

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13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only final

bill shall be paid.

13.3 The time limit for the work may be reduced and contractor should make all his efforts to

complete the work within stipulated time limit as may be given by the Engineer In Charge

depending upon emergency of work

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

14.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his obligations under the

Contract to the extent is that performance of such obligations prevented by any circumstances

of Force Majeure that arise after the date of the Notification of Award.

14.6 If either party considers that any circumstances of Force Majeure have occurred which may

affect performance of his obligations he shall promptly notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavour to continue to perform his obligations under the Contract so far as reasonably

practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes to

take including any reasonable alternative means for performance, which are not prevented

by Force Majeure. The Contractor shall not take any such steps unless directed so to do by

the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a period of

days, notwithstanding, the Contractor may by reason thereof, having been granted an

extension of Time for Completion of the Works, either party shall be entitled to serve upon

the other, 30 days’ notice to terminate the Contract. If at the expiry of the period of 30 days

Force Majeure shall continue, the Contract shall terminate.

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works

connected with line having been completed correctly as per Indian Electricity Rules &

procedure. Any extra cost involved due to incompleteness of work or bad workmanship

found out subsequently shall be set right with and by you at your own cost.

16 HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other electrical equipment

the entire newly created network is to be handed over to the concern Deputy Engineer of

PGVCL. The handing over note covering the details of all the materials used and total work

executed must be signed jointly by the bidder and PGVCL Engineer. Copy of handing over

note must be attached along with bill.

16.2 The contractor shall arrange to hand over the complete work immediately on completion of

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If some material/Item is not installed/fixed for allotted work and as per SOR by contractor

due to non-availability of particular item/material for long period of time and TLE cannot be

approved for that work beyond certain time limit Or such item if not required to be installed

at particular location, then Recovery is to be made as mentioned below for not carrying out

that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other

Recovery should be made other than above Work.

18. CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program containing the

overall quality management and procedures which he proposes to follow in the performance

of the Works during various phases as detailed in relevant clause of the General Technical

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for

the execution of the Contract. PGVCL reserve the right to inspect the work at any stage of

contract i.e. during the execution and after the execution of work.

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies made

performance reports etc. However, in case of orders are placed, specific approval shall be

obtained from the PGVCL for the vendor supplied materials. The quality assurance program shall

be furnished for each material separately for approval.

19. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel

the order without giving reasons thereof and forfeit the security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his

decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue

the work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the PGVCL is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the PGVCL shall be entitled to cancel

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the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the

PGVCL that the legal representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract shall be final and binding

on the parties. In the event of such cancellation the PGVCL shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

20. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there

under. The award in such arbitration shall be final and binding on all the parties. Work

under the agreement shall continue during the arbitration proceedings unless the PGVCL or

the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such

22. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is

issued by the Company within the validity period and as per agreed terms and conditions

22.4 Has committed breach of contract or has failed to perform a contract or has abandoned the

22.5 Has failed to provide suitable expertise for the work as per prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents within time schedule / as per

Company's time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed

subject to submission of type reports / documents to the firm.

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the Company or has not returned

or has short returned or has unauthorised disposed of materials/ documents/ drawings/

tools or plants or equipment supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

22.10 Has unauthorised obtained official company information or copies of documents, in relation

to the Tender/Contract

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22.11 Has failed to follow the stipulated mode of communication, if specified by the tendering

authority/ purchaser.

22.12 Any other ground for which in the opinion of the Company makes it undesirable to deal with

22.13 In case the State Government directs the Company to place a firm in stop dealing/ banned

for business dealing/ blacklisting

23.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned for

business dealing and/ or blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

23.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list

of Stop dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm

shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing by GUVNL or any of its subsidiary Companies, during

tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm

should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be

further evaluated. The Firm will not be considered for issue of order even if its price is

the lowest. In this situation, the next lowest bidder shall be considered as L1.

(iv) The EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by

another Company, then the firm should be allowed to complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or

any of its subsidiary Companies shall be appropriated against the dues recoverable from

the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is

put on Stop dealing/ Banned for business dealing, all the manufacturing works of the Firm

shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

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23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop

Dealing/ Banned for business dealing.

23.8 The Board of Directors of the concerned Company may however, if he considers it to be in

the interest of the Company, remove the ban in respect of any specific Service from any

Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per Annexure

VI attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm has

not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and

it’s any Subsidiary Companies.

25. Jurisdiction:

All questions, Disputes Or differences arising under out of or in connection with tender / contract if

concluded shall subject to the exclusive jurisdiction of the court under whose jurisdiction the

place from which tender /Acceptance if Tender is issued, is situated, i.e. respective

location’s court.

26 .PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

26.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience

of required work for this tender along with satisfactory work completion certificate regarding

execution of work, including work order outward number along with its value, from order

issuing authority, for last 3 (three Years) _ ending last day of month previous to the one in

which tenders are invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any

state of India. The work executed through open / advertised tender shall only be considered

for experience of work. The work done through limited tender shall not be considered for

These bidders will be considered as an experience bidder.

26.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. And not possessing

any experience of work can also participate in this tender. These bidders will be considered

as an NEW bidder.

26.3 The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria , as mentioned in Section 1 sr No 2 , will only be

considered for price evaluation. PGVCL will not consider the, price bid of any contractor who

does not confirm / fulfil the eligibility criteria as mentioned in Section 1 sr No

26.4 While placing the order, the quantity distribution to each new contractors / new firms shall be

restricted up to 30 % of the tender amount/Qty. for all such new bidders provided the price of

new contractor is lower than the regular/experienced contractor. New contractor / new firm will

be considered as a regular contractor only after full filing experience criteria as mentioned in

Bidders qualifying criteria as per point no. 2 in Section I.

26.5 The new contractor will be asked to match the L-1 prices of the new contractor only and the

Regular contractor has to match the L-1 price of the Regular/experienced contractor only.

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26.6 But if there are no Regular contractor OR if the rate of Regular contractor is very high, the

above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor however

will get heavy weight age in order placement.

PASCHIM GUJARAT VIJ CO. LTD.

Regd. & Corporate Office,

‘’Paschim Gujarat Vij Seva Sadan ‘’Opp Nana Mava Main Road Laxminagar Rajkot-360004.

CIN U40102GJ2003SGC042908

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail: [email protected]

Subject:-Amendment for the Launch of the "Call Before You Dig" (CBuD) Mobile Application in Line

with the Work of HT/LT Line, TC, LT ABC & HT ABC & U/G SCH (All Schemes) under All SDNs of

_______________ Division

Reference: (1) PGVCL/1189/03/2023 Dated: 20-03-2023

The amendment regarding the launch of the “Call before You Dig” (CBuD) Mobile Application is made in line with

The work of HT/LT Line, TC, LT ABC, and HT ABC (under all schemes) for all SDNs under _____________Division.

The Department of Telecommunications (DoT) has developed the “Call

before You Dig” (CBuD) mobile application to prevent damage to

underground utility infrastructure during excavation. The app is being

launched by the Hon’ble Prime Minister on 22.03.2023, and immediate action

is required at all levels for successful implementation.

Applicability to PGVCL:

PG. 35 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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To include additional terms and conditions while preparing forthcoming tenders, contractors must be

instructed to obtain permission letters generated online/offline through the “Call before You Dig” (CBuD)

mobile application for any work involving excavation activity.

Similarly, for existing mobile applications or ongoing work orders, it is now

mandatory to instruct all contractors to register in the CBuD app and obtain

the required excavation permissions, either online or offline, before

beginning work.

Executive Engineer

Division Office, _____________

1. Deputy Engineer (Tech-1 & Tech-2), PGVCL, DO, _______________

PG. 36 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Ref. & date Work

Sr. Details of order

address, phone, fax Work Description of the Order

and name of contact order Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with this

• If necessary, separate sheet may be used to submit the information

PG. 37 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & date Work

Sr. completion with

address, phone, fax Work Description of the Order

No. Certification of Order

and name of contact order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

PG. 38 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

PG. 39 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by GUVNL

and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered

PG. 40 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

PG. 41 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Sr. Type Of Accident Nos. of Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

PG. 42 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING

M/s_____________________________________________ hereby declare we will provide ______

nos of labours to carry out this tenders scope of work. We are having Labour Insurance Policy

No.____________________ for ________ nos of our labours. We declare that, as mention below

table, we are having following safety gadgets of our own and they all are in good condition.

PG. 43 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

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List of safety Gadgets owned by Bidder

List of Safety Gadget Unit owned by

1 Hand Gloves for LT Pair

2 Earthing Rod No

4 Other safety items

NOTE: SAFETY FIRST – The bidder will follow the company’s safety norms and compulsory use the

safety gadgets mentioned above. Failure to use safety gadgets by the bidder will result in action as

per the company norms and will be penalized.

PG. 44 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

PG. 45 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________ (Mention

here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s

offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ______________________ (Address of Bank’s registered office) hereby give

this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and

Unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or

any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount of

E.M.D.), (Rupees _________________________________ (In words) to the said Paschim Gujarat Vij

Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within

one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company

Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be

invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the

part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change

in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alternations made,

given, conceded with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice

or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by

the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or

claims under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

PG. 46 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

This agreement is made at ___________the ___ day of ______month _______Year between the Paschim

Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression

shall unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the

Company, a list where of is made out in the schedule here under written and all of which said documents

are deemed to form part of this contract and include in the expression “The works “wherever herein used,

upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of

HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions herein

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid

the company both hereby covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form Or tender schedule

drawing etc. attached with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors and

labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules and

Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such

an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the time

of termination.

PG. 47 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel the

Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the Contractor’s

firm cannot carry out and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the Company shall not hold the estate of the deceased Contractor

and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered

by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter

other terms and conditions of the contract and the contract so altered or revised shall be and shall always

be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

PG. 48 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY

having given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be awarded to

me in the next one year and in terms of the condition in clause 33 of the COMPANY’s tender and contract

I residing at by this Bond bind myself responsible for and shall pay

compensation to my workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923)

hereinafter called the said Act for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub-section (1) of section 12 of the

said Act on behalf of me, to pay such amount of compensation on demand within 48 hours to the

COMPANY that it might have to spend as legal and other incidental charges in defending any suit or action

arising out of the death of injuries in regard to compensation paid to the workmen or heirs of the

deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY, I

shall imbrues to the COMPANY such sum that the COMPANY is required to spend as legal and other

incidental charges in defending such suit or action and also the amount that may be ordered to be paid to

the worker / or his heirs as compensation and that the above written bind shall remain in full force and

virtue till the COMPANY is required to defend such suit or action filed by the workers and or heirs against

the COMPANY. Further it is applicable on death of contractor himself also. No any compensation will be

claimed by legal heirs of contractor.

Signature of the Executant

PG. 49 Tender Notice No.: GDN/Tech-3/Store/1286-04 DT 29.05.2026

Sign & Stamp of the Bidder