interior and furniture work for the Municipal Commissioners bungalow at navsari municipal crorporation (reinvite)

NAME OF WORK: Interior & Furniture Work for the Muncipal

Commisioner's Bungalow at Navsari Municipal

COMPLETE BIDDING DOCUMENT

Navsari Municipal Corporation (NMC)

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

INVITATION FOR BID

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

NATIONAL COMPETITIVE BIDDING

1. The Deputy municipal commissioner, Navsari Municipal Corporation (NMC), invites bids for

the construction of works detailed in the table.

The bidders may submit bids for any or all of the following works.

Package Name of Approximate Bid Cost of Period of Class of

No. work value of works security document completion Registration /

(Rs.) (Rs.) Category of

1 Interior & 66,70,250/- 66,702/- 2400/- 03 Months D Class and Above

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online

NIT at website https://tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee

/ T e n d e r F e e t h r o u g h D e m a n d Draft only of any Schedule Bank payable at

Navsari and in favour of ‘Navsari Municipal Corporation, Navsari’. Once the Bid is

received online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid

Security / EMD shall be submitted in electronic format through online (by scanning)

while uploading the bid, this submission shall mean that bid document / tender fee and

Bid Security / EMD has been received. Accordingly, the offer of only those shall be opened

whose Bid Document / Tender Fee and Bid Security / EMD have been received

electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank

Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to # ‘the

Deputy municipal commissioner, Navsari Municipal Corporation, Navsari within 7 Days

from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to NMC / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online

NIT at website https://tender.nprocure.com in the presence of the bidders or their

authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids

will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on 0 0 /00/2026 at 12.00 Pm hrs. at the office of the

deputy municipal commissioner, Navsari Municipal Corporation (NMC), Navsari to

clarify the issues and to answer questions on any

Matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to

Bidders’ of the bidding documents.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No written

or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or NMC.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender

are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly

in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past,

it shall not be deemed to be a ground / reason for not giving required information for

this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of

this bid. The Government will not ask for any other information, unless it is found

absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# for the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE)

kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building

and Bridge Works following documents shall be submitted in electronic format only

through online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid

Security / EMD should be sent in original to the Tender opening authority through

RPAD, so as to reach the Executive Engineer within 7 days from last day of

submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD

(iii) Registration Certificate of Appropriate Class “D” & Above

(iv) Registration Certificate of

(v) Work Experience ( Similar type of work Furniture experience

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Municipal Corporation (NMC)

during the Last 5 (Five) Years Form 3 (A).

(vi) Other Documents, as required…

BANK CERTIFICATE (CLAUSE 4.5.6 OF ITB)

(vii) ISO 9001 (Quality Management system)

(viii) ISO 14001 (For Environment management system)

(ix) ISO 45001 (For occupational health and safety practices)

(x) ISO 50001 (For Energy Management System)

(xi) BIFMA Membership certificate

(xii) "Green Pro (CII)" Certificate or "UL Green Guard" Certificate

AIOTA (Office furniture) certificate

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

INSTRUCTIONS TO BIDDERS

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any or

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

38. Provision to Employer

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

1. Scope of Bid

1.1 The Employer (Deputy Municipal Commissioner, Navsari Municipal Corporation)

invites bids for the Construction of works (as defined in these documents and

referred to as ‘the works”) detailed in the table given in IFB. The bidders may submit

bids for any or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of NMC/Govt. Of Gujarat.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and c, a statement that the Bidder

is neither associated, nor has been associated, directly or indirectly, with the

consultant or any other entity that has prepared the design, specifications, and other

documents for the Project or being proposed as Project Manager for the Contract. A

firm that has been engaged by the Employer to provide consulting services for the

preparation or supervision of the works, and any of its affiliates, shall not be eligible

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/

fail criteria regarding the Applicant’s general and particular experience, personnel

and equipment capabilities and financial positions, as demonstrated by the

applicant’s responses in the forms attached to the letter of application ( specified

requirement for joint ventures are given under para 4.6 below ) Subcontractors

experience and resources shall not be taken in to account in determining the

applicants compliance with the qualifying criteria.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

4.5.2 To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification criteria for

each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.3 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date

of submission of the bid) will be applied for the purpose of conversion of the amount

in foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in

progress and completed in all classes of civil engineering construction works only)

in any one year, over the last five years of the annual value of contract / contracts

(b) The Contractor / Agency must have completed at least one (single) project of

similar nature of work amounting Rs. 47 lacs (80% of cost put to tender –

Rounded off) or two projects amounting Rs. 30 Lacs (50% of cost put to tender –

Rounded off) or three projects amounting Rs. 24 Lacs (40% of cost put to tender

– Rounded off) in last five financial years. Form 3A / Completion Certificate

should be attached along with technical bid.

(1) Self Attested copy of work order

(2) Self Attested copy of Agreement

(3) Self Attested copy of completion Certificate

(4) Self Attested Copy of Form 3A

(5) Self Attested copy of TDS Certificates

(6) Self Attested copy of letter of permission given by employer for subletting the work

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Municipal Corporation (NMC)

For these, a certificate from the employers shall be submitted along with

the application incorporating clearly the name of the work, contract value,

billing amount, date of commencement of works, satisfactory performance

of the contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by NMC, the minimum suggested major equipment

to attain the completion of works in accordance with the prescribed construction

schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given

production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)

and / or credit facilities up to 25 percent of the value of the contract / contracts

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years, if

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation/black listing or

arbitration resulting from contracts completed or under execution by him over the

last five years. A consistent history of awards against the Applicant or any partner of

a joint venture may result in failure of the applicant. NMC Decision will be final in

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualified if they have:

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

pulling out, court directions leading to breaking up of a joint venture before the start of

work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall

be submitted with a copy of the joint venture agreement providing the joint and

several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the

qualification requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total

estimated cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to

be completed during the next 12 Months (period of completion of work for

which bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are

Note: - In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

Record of poor performance such as abandoning the works, not properly completing

the contract, inordinate delay in completion, litigation history, or financial failures

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume-

V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms,

Annexes and drawings in the Bid Document. Failure to comply with the requirements

of Bid Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof,

bids which are not substantially responsive to the requirements of the Bid

Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including a

description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions

on any matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on the

tender website i.e. www.tender.nprocure.com. Any modification of the bidding

documents listed in sub-Clause 8.1 which may become necessary as a result of the

pre-bid meeting shall be made by the Employer exclusively through the issue of an

Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on

the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

for all items of the Works described in the Bill of Quantities along with total bid

(Both in figures and words). Items for which no rate or price is entered by the bidder will not be

paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 180 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be

required to extend the validity of his security for a period of the extension, and in

compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in

favor of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of

Crore and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar

Department of Govt of Gujarat. Exemption Certificate is applicable only when

Registration Certificate of Appropriate Class and Category of Approved

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Municipal Corporation (NMC)

Contractors is required as eligible criteria of bidder.

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Municipal Corporation (NMC)

16.2. Bank guarantees (and other instruments having fixed validity) issued as

surety for the bid shall be valid for 45 days beyond the validity of the bid i.e. total

validity of 180+45 = 225 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as

non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, if

contractor does not respond in time, his Bid Security (EMD) will be forfeited

and his tender will be rejected. Punitive action will be taken on such

contractors. (As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D,

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further

in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of

the Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids

and the expiration of the original period of bid validity specified in Clause

above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid

security pursuant to Clause

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 T h e Employer will open all the Bids received including modifications made pursuant

to Clause 22, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared

a holiday for the Employer, the Bids will be opened at the appointed time and

location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid

security furnished with each bid will be announced. If the bid security furnished does

not conform to the amount and validity period as specified in the invitation for bid

(ref. Column 4 and paragraph 3), and has not been furnished in the form specified in

Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of this clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount and such other details as the Employer may

total amount of each bid, any discount and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount, and such other details as the Employer may

total amount of each bid, any discount, and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to

influence the Employer’s processing of Bids or award decisions may result in the

rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter

relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring

additional information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is

substantially responsive to the requirements of the Bidding document. During the

detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be

further determined with respect to the remaining bid conditions, i.e., priced bill of

quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially

responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements

of the Bidding documents or otherwise result in unsolicited benefits for the

Employer, shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not

be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the NMC’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest bidder

at his evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for

the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer will

pay the Contractor in consideration of the execution, completion, and maintenance of

the Works by the Contractor as prescribed by the Contract (hereinafter and in the

Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement

and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnish to the Employer an irrevocable and unconditional guarantee from a

Bank in the form set forth in Section 8 (the “Performance Security”) for an

amount equal to 5% (five percent) of its Contract Price. In case of bids

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Municipal Corporation (NMC)

mentioned below, the successful Bidder, along with the Performance

Security, shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional Performance

Security (The “Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the

Estimated Project Cost and (ii) Contract Price offered by the selected

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 30% of the difference in the (i) Estimated Project

Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid

beyond 28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of

the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in completing for the

contract in question and will declare the firm ineligible, either indefinitely or for a

stated period of time, to be awarded a contract with National Highways Authority of

India/ State PWD and any other agencies, if it at any time determines that the firm

has engaged in corrupt or fraudulent practices in completing for the contractor, or

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

the Conditions of Contract.

38. Provision to Employer

38.1 Agency also has to provide One (1) all in one Personal Computer with configuration

Intel core i7 processor 11th gen or above, 4 GB NVidia GeForce RTX 3050Ti graphics

card or above, 1TB hard drive, 512 GB SSD, 16 GB RAM or above.

38.2 After Work order Agency has to provide One (1) project vehicle new Top Model SUV

till Construction period (3000-4500KM/Month) with driver, diesel, maintenance and

all expenses. If agency fails to provide project vehicle after work order rupees

penalty will be imposed per day.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

APPENDIX TO ITB

Clause Reference

with respect to

1. The Name of the Employer is, The Deputy municipal commissioner, [ Cl.1.1]

Navsari Municipal Corporation(NMC), Navsari

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. 66,70,250/- (any one of the above [Cl.4.5.3 (a)]

financial years)

4. Value of Work is Rs. 66,70,250/-

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities is Rs. ………… [Cl.4.5.6 ]

9. Price level of the financial year 2026-27 [Cl. 4.5.2]

10. The pre-bid meeting will take place at the Deputy municipal commissioner, [Cl. 9.2.1]

Navsari Municipal Corporation (NMC), Navsari.

11. The technical Bid will be opened at the office of the ……………………on dt at

12. Address of the Employer: The Deputy municipal commissioner, Navsari

Municipal Corporation (NMC), Navsari.

14. The bid should be submitted latest by As stated on online NIT [Cl. 20.1 &

15. The bid will be opened at NMC Office As stated on online NIT [Cl. 23.1 ]

16. The Bank Draft in favor of The deputy municipal Commissioner, Navsari

Municipal Corporation (NMC), Navsari.

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base value) for works

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Year Financial Year Enhancement factor

Base (year of inviting tender) 2026-27

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed

is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs

but more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. Section officer so employed for the Government work

must have sufficient experience to handle the work independently. Such an Engineer

shall have to stay at the site of work and he shall not be entrusted with other duty

except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to NMC, the

Name, Qualifications, copy of marksheet, Colour Photograph and the appointment

order issued such engineers engaged for this contract work. If 15 days after issue of

work order such designated Site Engineers do not resume or do not remain present on

site of work, the recovery at the rate of Rs.15, 000-00 per month per Engineer will be

made from the bills/deposit/dues of the contractor. Such recovery shall be non-

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

QUALIFICATION INFORMATION

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for

the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.

This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2024-2025

Work performed in the last five years 2023-2024

(in Rs. Lakhs) 2022-2023

15.2.1 Work performed as prime contractor, work performed in the past as a nominated

sub-contractor will also be considered the sub-contract involved execution of all

main items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature

over the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract

involved execution of all main items of work described in the bid document,

provided, further that all other qualification criteria are called (in the same name and

style) in the last five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Plaster (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of

the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

1.8 Financial reports for the last five years: balance sheets, profit and loss

statements, auditors’ reports (in case of companies/corporations), etc. List them

below and attach copies.

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who

may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is *....................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request of

the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

I, the undersigned do hereby undertake............ that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

CONDITIONS OF CONTRACT

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 41 37 Bill of Quantities

2 Interpretation 42 38 Changes in the Quantities

3 Language and Law 43 39 Variations

4 NMC’s Decisions 43 40 Payments for Variations

5 Delegations 43 41 Cash Flow Forecasts

6 Communications 43 42 Payment Certificates

7 Sub-Contractors 43 43 Payments

8 Other Contractors 43 44 Compensations Events

9 Personnel 44 45 Tax

10 Employer’s & Contractor Risk 44 46 Currencies

11 Employers Risks 44 47 Price Adjustment

12 Contractor’s Risk 44 48 Retention

13 Insurance 44 49 Liquidated damages

14 Site Investigations Reports 45 50 Bonus

15 Queries about the Contract 45 51 Advance Payment

16 Contractors to Construct the 45 52 Securities

17 The Works to be Completed By 45 53 Deleted

the Intended Completion Date

18 Approval by NMC 45 54 Cost of Repair

20 Discoveries 46 E. Finishing the Contract

21 Possession of the Site 46 55 Completion

22 Access to the Site 46 56 Taking Over

23 Instructions 46 57 Final Account

24 Disputes 46 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 47 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 48 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 48 F. Special Conditions of

30 Delays Ordered by 48 63 Labour

NMC 64 Compliance with labour

31 Management Meetings 49 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

NMC in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of Defects

Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body who’s Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

Works. (Here Navsari Municipal Corporation-NMC)

NMC officials/Section officer is the person named in the Contract Data (or

any other competent person appointed and notified to the contractor to act in

replacement of the NMC) who is responsible for supervising the Contractor,

administering the Contract, certifying payments due to the Contractor, issuing and

valuing Variations to the Contract, awarding extensions of time, and valuing the

Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

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Municipal Corporation (NMC)

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by NMC by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by NMC.

The Start Date is given in the Contract Data. It is the date when the

Contractor shall commence execution of the works. It does not necessarily coincide

with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by NMC, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

And turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. NMC will provide instructions clarifying

queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) Letter of Acceptance, notice to proceed with works

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

(3) Contractor’s Bid Contract Data

(4) Conditions of Contract including Conditions of Contract

(5) Specifications

(7) Bills of quantities and

(8) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. NMC Decisions

4.1 Except where otherwise specifically stated, NMC will decide contractual

matters between the Employer and the Contractor in the role representing

5.1 NMC may delegate any of his duties and responsibilities to other people after

notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of NMC but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not

alter the Contractor’s obligations. Sub-contracting of supply or specific

items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the

Schedule. The employer may modify the schedule of other contractors and

shall notify the contractor of any such modifications.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by NMC. The NMC will approve

any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than

those of the personnel listed in the Schedule.

9.2 If NMC asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s

risks, and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data

for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

NMC for the approval before the Start Date. All such insurance shall provide

for compensation to be payable in the types and proportions of currencies

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

required to rectify the loss or damage incurred.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

13.3 If the Contractor does not provide any of the policies and certificates

required, the Employer may affect the insurance which the Contractor should

have provided and recover the premiums the Employer has paid from

payments otherwise due to the Contractor or, if no payment is due, the

payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the

approval of NMC.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation

reports referred to in the Contract Data, supplemented by any information

available to the Bidder.

15. Queries about the Contract data

15.1 NMC will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by

the Contractor, as updated with the approval of NMC, and complete them by

the Intended Completion date

18. Approval by NMC

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to NMC, who is to approve them if they comply

with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 NMC approval shall not alter the contractor responsibility for design of the

Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by NMC before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify NMC of such discoveries and carry out NMC’s instructions for dealing

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data, the

Employer is deemed to have delayed the start of the relevant activities and

this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days’ foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow NMC officials and any person authorized by NMC

access to the Site, to any place where work in connection with the Contract is

being carried out or is intended to be carried out and to any place where

materials or plants are being manufactured/ fabricated/ assembled for the

23. Instructions

23.1 The Contractor shall carry out all instructions of NMC pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s

accounts and records relating to the performance of the Contractor and to

have them audited by auditors appointed by the Employer, if so required by

24.1 If the Contractor is of the view that a decision taken by City Engineer was

either outside the authority given to City Engineer by the Contract or that the

decision was wrongly taken, the decision shall be referred to Municipal

Commissioner (Higher Authority) within 14 days of the notification of the

City Engineer’s Official decision.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

If the dispute is not resolved through the conciliation process, he may refer the dispute to

Gujarat Public Works Contract Dispute Arbitration Tribunal. If the Contractor

fails to refer a claim / dispute to the Higher Authority within 14 days of the

notification of City Engineer’s decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in

stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to

NMC for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on

the timing of the remaining work including any changes to the sequence of

the activities.

27.3 The Contractor shall submit to NMC, for approval an updated programme at

intervals no longer than the period stated in the Contract data. If the

Contractor does not submit an updated programme within this period, NMC

may withhold the amount stated in the Contract data from the next payment

after the date on which the overdue programme has been submitted.

27.4 NMC’s approval of the programme shall not alter the Contractor’s obligations.

The Contractor may revise the programme and submit it to NMC again at any

time. A revised programme is to show the effect of Variations and

Compensations events.

28. Extension of the Intended Completion Date

28.1 NMC shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking

steps to accelerate the remaining work and which would cause the Contractor

to incur additional cost.

28.2 NMC shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking NMC for a decision

upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a

delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended Completion

28.3 NMC shall within 14 days of receiving full justification from the contractor for

extension of Intended Completion Date refer to the Employer his decision.

The employer shall in not more than 21 days communicate to NMC the

acceptance or otherwise of NMC’s decision. If the employer fails to give his

acceptance, NMC shall not grant the extension and the contractor may refer

the matter under Clause

30. Delays Ordered by NMC

30.1 NMC may instruct the Contractor to delay the start or progress of any activity

within the works.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

31. Management Meetings

31.1 Either NMC or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans

for remaining work and to deal with matters raised in accordance with the

early warning procedure.

31.2 NMC shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by NMC

either at the management meeting or after the management meeting and

stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn NMC at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the

work, increase the Contract price or delay the execution of works. NMC may

require the contractor to provide an estimate of the expected effect of the

future event or circumstance on the contract price and completion date. The

estimate is to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with NMC in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of NMC.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

NMC shall give the contractor a notice in writing about the defects and the

contractor shall make good the same within 15 days of receipt of the notice. In

the case of failure on the part of the contractor, NMC may rectify or remove or

re-execute the work at the risk & cost of the contractor. NMC shall be entitled

to appropriate the whole or any part of the amount of security deposit

towards the expenses, if any, Incurred by him in rectification, removal or re-

execution. The Defects Liability period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall

be 3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be

Months from the certified date of completion which should include three

(d) For original building works the defect liability period will be 4 years or elapse

of 4 monsoon period following date of possession of building taken over by

user agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/ (1) C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give five years’ free maintenance guarantee from

the certified date of completion. During this period the contractor shall

visit the site every six months along with the concerned Section Officer /

Deputy Executive Engineer and will examine the work already carried out

in this contract like road work, jungle cutting, side shoulders, side gutter,

road furniture, patta etc. and will prepare Km. wise inspection report duly

signed by all concerned and any defect observed shall be done within

days by the contractor at his risk and cost as per the direction of NMC. The

contractor needs to do videography of these visits and require to submit at

the time of release of FMG. If B.T. the surface during the maintenance

period of 5 years is worn out, then agency shall have to provide renewal

coating as per tender item as directed by NMC. The amount equivalent to

5% of each running bill shall be withheld and will be released after the

free maintenance guarantee period (i.e. 5 years) is over.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

However, this amount shall be released against fixed deposit or bank guarantee

pledged in the name of NMC after completion certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates

under no circumstances shall exceed the allowable limit set forth in the

relevant clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment /

cutting for side shoulders, side gutters, kilometer / indicator / guard

stones, sign boards etc. are completed in all respect by the contractor.

After completion of the miscellaneous items, the above said 2% withheld

amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as

per Govt. Letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work

costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate

equipment. Till the setting up of adequate laboratory is completed &

reported of this to the engineer (subject to due verification by NMC

representative) by contractor in writing, Rs.2,00,000/- shall be withheld.

The qualified quality Engineer shall be deployed exclusively for this

contract by the contractors. If quality Engineer is not deployed by

contractor within one month after the date of work order, the amount

equivalent to Rs. 20,000 per month shall be recovered till the actual

deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own

risk and cost, the existing lane(s) of the road so that the traffic worthiness

and safety thereof are at no time materially inferior as compared to their

condition 10 (ten) days prior to the date of the Agreement, and shall

undertake the necessary repair and maintenance works for this purpose;

provided that the Contractor may, at his cost, interrupt and divert the flow

of traffic if such interruption and diversion is necessary for the efficient

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

progress of works and conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of NMC which approval

shall not be unreasonably withheld. For the avoidance of doubt, it is

agreed that the Contractor shall at all times be responsible for ensuring

safe operation of the road.

33.3 NMC shall check the Contractor’s work and notify the Contractor of any

defects that are found. Such checking shall not affect the Contractor’s

responsibilities. NMC may instruct the Contractor to search for a Defect and to

uncover and test any work that NMC considers may have a Defect.

34.1 If NMC instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that

it does, the Contractor shall pay for the test and any samples. If there is no

defect the test shall be a Compensation Event.

34.2 1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of

actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by NMC.

35. Correction of defects

35.1 NMC shall give notice to the Contractor of any defects before the end of the

defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by NMC’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in NMC’s

notice, NMC will assess the cost of having the Defect corrected, and the

Contractor will pay this amount.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

D. COST CONTROL

37. BILL OF QUANTITIES

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

38. Change in the Quantities

38.1 NMC shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to

be necessary or advisable during the progress of the work and the contractor

shall be bound to carry out the work in accordance with any instruction in

this connection which may be given to him in writing signed by NMC and such

alteration shall not invalidate the contract and any additional work which the

contractor may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in all

respects on which he agreed to do the main work and at the same rate as are

specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate

is specified in this contract, then such class of work shall be carried out as

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of NMC as to the nearest comparable item shall be

final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the

year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials consumed on

such item the rate to be charged would be the basic rate taken into account

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

Committee of NMC stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform NMC of the rate, which it is his

intention to charge for such class of work and if NMC does not agree to this

rates, he shall by notice in writing be at liberty to cancel his order to carry out

such class of work and arrange to carry it out in such manner as he may

consider it advisable, provided always that if the contractor shall commence

work or incur any expenditure in regard thereof before the rates shall have

been determined as lastly herein before mentioned, then in such cases he

shall only be entitled to be paid in respect of the work carried out or

expenditure incurred by him prior to the date of the determination of the rate

as aforesaid according to such rate or rates as shall be fixed by NMC. In the

event of the dispute, the decision of NMC shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of NMC as to such proportion shall

be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide NMC with an

updated cash flow forecast.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

42. Payment certificates.

42.1 The Contractor shall submit to NMC monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 NMC shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any

credit or debit for the month in question in respect of materials for the works

in the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by NMC.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 NMC may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of

later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certified

by NMC Official’s within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract

to the Contractor will be made by the Employer. Hence, it is the responsibility

of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices

in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will approve

EOT with eligible contractual price escalation.

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Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate NMC regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by NMC and shall not apply to the work carried out

beyond the stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the

amount of secured advance granted, if any, during the month less the

amount of secured advance recovered, if any during the month. It will

exclude value for works executed under variations for which price

adjustment will be worked separately based on the terms mutually

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is not covered by the provisions of this or other clause in the

contract, the unit rates and prices included in the contract shall be deemed to

include amounts to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

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48.2 On Completion of the whole of the Works half the total amount retained

48.2 On Completion of the whole of the Works half the total amount retained

is repaid to the Contractor and half when the Defects Liability Period has

passed and NMC has certified that all Defects notified by NMC officials to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall

consider the said request of the Contractor provided that the refund

hereunder shall be made in tranches of not less than 1% (One Percent) of the

Contract Price and Contractor furnishes an irrevocable and unconditional

Bank guarantee for an equal amount substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to

day beyond the scheduled / extended Defects Liability Period. On completion

of the whole works, the contractor has however an option to submit a fresh

irrevocable and unconditional Bank Guarantee for an amount equal to 5% of

the total value of work executed substantially in the format of Bank Guarantee

for Performance Guarantee enclosed with SBD and valid up to 60 days beyond

the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, NMC shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not

be entitled for any interest on the over payment calculated from the date of

payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole

of the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

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the contractor. The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the

Works or of a Section, the liquidated damages for delay in completion of the

remainder of the Works or of that Section shall, for any period of delay after

the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportion which the

value of the part so certified bears to the value of the whole of the Works or

Section, as applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by NMC and the time

prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the

Contactor of an Unconditional Bank Guarantee in a form and by a bank

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acceptable to the Employer in amounts and currencies equal to be at

least 110% of the advance payment. The guarantee shall remain effective

advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,

plant and Mobilization expenses required specifically for execution of the

Works. The Contractor shall demonstrate that advance payment has been

used in this way by supplying copies of invoices or other documents to the

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of

completed percentages of the Works on a payment basis. No account shall be

taken of the advance payment or its repayment in assessing valuations of

work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the

Letter of Acceptance and shall be issued in an amount and form and by a bank

or surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of

expiry of Defects Liability Period and the additional security for unbalanced

bids shall be valid until a date 28 days from the date of issue of the certificate

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

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Municipal Corporation (NMC)

E. FINISHING THE CONTRACT

55.1 The Contractor shall request NMC to issue a Certificate of Completion of the

works and NMC will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of

NMC issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to NMC a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability

Period. NMC shall issue a Defect Liability Certificate and certify any final

payment that is due to the Contractor within 56 days of receiving the

Contractor's account if it is correct and complete. If it is not, NMC shall issue

within 56 days a schedule that states the scope of the corrections or additions

that are necessary. If the Final Account is still unsatisfactory after it has been

resubmitted, NMC shall decide on the amount payable to the Contractor and

issue a payment certificate, within 56 days of receiving the Contractor’s

revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, NMC/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the

bids considering the final quantities and the rates quoted including the

rebates if any. Payment of variation items shall however be made at the rates

approved by the Employer, within 90 days from the physical completion of

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the Contract

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive NMC’s approval, NMC shall

withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

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causes a fundamental breach of the Contract.

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59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been

authorized by NMC.

2. NMC instructs the Contractor to delay the progress of the Works and the

instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by NMC is not paid by the Employer to the Contractor

within 56 days of the date of NMC’s certificate

5. NMC gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it

within a reasonable period of time determined by NMC;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

59.3 When either party to the Contract gives notice of a breach of contract to NMC

Official’s for a cause other than those listed under Sub Clause 59.2 above, NMC

shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, NMC shall issue a Certificate for the value of the work done

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less advance payments received up to the date of the issue of the

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certificate, less other recoveries due in terms of the contract, less taxes due to deducted at

source as per applicable law and less the percentage to apply to the work not

completed as indicated in the Contract data. Additional Liquidated Damages

shall not apply. If the total amount due to the Employer exceeds any payment

shall not apply. If the total amount due to the Employer exceeds any payment

due to the Contractor the difference shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, NMC shall issue a certificate

for the value of the work done, the cost of balance material brought by the

contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and

the Contractor’s cost of protecting and securing the Works and less advance

payment received up to the date of the certificate, less other recoveries due in

terms of the contract and less taxes due to deducted at source as per

applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor, NMC

shall certify that the Contractor has been frustrated. The Contractor shall

make the Site safe and stop work as quickly as possible after receiving this

certificate and shall be paid for all work carried out before receiving it and for

any work carried out afterwards to which commitment was made.

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F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or

other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by NMC, deliver to NMC a return in

detail, in such form and at such intervals as NMC may prescribe, showing the

staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as NMC

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

made thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that

are applicable to the construction industry are given below. The Contractor

shall keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of

the provisions of any Act or rules made thereunder, regulations or

notifications including amendments. If the Employer is caused to pay or

reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, NMC/employer shall have the right to deduct any money due to

the Contractor including his amount of performance security. The

Employer/NMC shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

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SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years’ service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by

the Principal Employer by Law. The principal Employer is required to take

Certificate of Registration and the Contractor is required to take license from the

designated Officer. The Act is applicable to the establishments or Contractor of

Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages

of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal

wages for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual

bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages

to employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

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apply to certain establishments. The newly set-up establishments are exempted for five

years in certain circumstances. Some of the State Governments have reduced the

employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a strike or

lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on

matters provided in the Act and get the same certified by the designated

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupations and processes. Employment of Child labour is prohibited in Building

and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which

this Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration

certificate from the Registering Officers appointed by the Government.

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P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more

persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof

from time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the reduction

of pollution as in EMS (Environmental Management system) ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by Section officer was

either outside the authority given to Section Officer by the Contract or that the

decision was wrongly taken, the decision shall be referred to City Engineer

(Higher Authority) within 14 days of the notification of NMC’S decision. If the

issue is not resolved, any party can refer the matter for conciliation within

days from the decision given by #NMC.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the City Engineer, both the parties have to refer to NMC

concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the City Engineer, both parties have to refer to #NMC,

for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of NMC’s decision, the

Contractor shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during

such period, he would not stop the work in any case.

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Municipal Corporation (NMC)

Clause Reference with

respect to section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Deputy Municipal Commissioner, Navsari Municipal

Corporation (NMC), Navsari

Address:The Deputy municipal commissioner, Navsari Municipal

Corporation(NMC), Navsari.

Name of authorized Representative (will be intimated later)

2. The Engineer is: City Engineer, Navsari municipal Corporation

(NMC), Navsari.

Name of Authorized Representative: Deputy municipal

commissioner, NMC

3. The Defects Liability Period is 1 year from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

03 Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 23 days.

Milestone 2 i.e. 50 % 46 days.

Milestone 3 i.e. 75 % 68 days.

Milestone 4 i.e. 100. % 90 days.

6. The Site is located at as mentioned in the name of work. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Furniture Works with items as per [CL.1.1]

B.O.Q. The works shall, inter alia, include the following, as

Specified or as directed:

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections,

bus bays, lay-bays; supplying and placing of drainage Channels,

flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge,

approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various

components of the works; rectification of The defects in the

completed works during the Defects Liability Period; submission

of “As- built’’ drawings and any other related documents; and

other item of work as may be required to be carried out for

completing the work in

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accordance with the drawings and the provisions of the contract

and to ensure safety.

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(B) Bridge Works

Site clearance; setting out, provision of foundations, piers

abutments and bearing; prestressed/reinforced cement concrete

superstructure; wearing coat, hand railings, expansion joints,

approach slabs, drainages spouts/ downtake pipes, arrangements

for fixing light posts, water mains, utilities etc; provision of

suitably designed protective works; providing wing/return walls;

provision of road markings, road signs etc.; all aspects of quality

assurance; clearing the site and handing over the works on

completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and other

related documents; and other items of work as may be required

to be carried out for completing the works in accordance with the [CL.1.1]

drawings and the provisions of the contract and to Insure safety

(C) Other Items

Any Other Items as required to fulfill all contractual obligations as per

the Bid documents.

10. The following documents also form part of the Contract:

As per clause 2-3

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited

to four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17.Site Investigation report [CL.14]

18.The Site Possession dates shall be from the issue of letter of work order. [CL.21]

19.The period for submission of programme for approval of NMC shall be [CL. 27.1]

21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 30. days. [CL.27.3]

21. The amount to be withheld for late submission of an updated a

programme shall be Rs 0.10 lakhs per day. d

22. The following events shall also be Compensation Events d

Substantially adverse ground conditions encountered during the i

course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

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onal mobilization by the contractor, e.g. ordinary soil [CL. 27.3]

to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, [CL. 44]

etc. not caused by the contractor.

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(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Signature Of Bidder P a g e 77 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Ci = The all India average wholesale price index for Ordinary Portland

Cement for the month under consideration as published by

Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note: For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

Center on the day 28 days prior to the scheduled date of opening of

Bi = The official retail price of bitumen of IOC depot at the nearest

Center for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Signature Of Bidder P a g e 78 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest Center on the day 28 prior to

the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest Center for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Signature Of Bidder P a g e 79 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor

shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

1. Labour –Pl 42.00%

2. Cement – Pc 8.00%

3. Steel - Ps 15.00%

4. Bitumen – Pb 0.00%

6. Plant & Machinery Spares Pp 1.00%

7. Other Materials – Pm 33.00%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49} delay

in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In item

of Contract data) (1/2000)th of initial

contract price for #5 km Section, rounded

off to the nearest thousand per day.

Signature Of Bidder P a g e 80 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees

of 2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is

equipment. Total amount satisfied That the equipment is

equipment. Total amount satisfied That the equipment is

will be subject to a required for performance of the

maximum of 5% of the contract) and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall

commence in the next Interim Payment Certificate following that in which the

Signature Of Bidder P a g e 81 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

total of all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 6 (six) months from the date of payment of first installment of

advance, whichever period concludes earlier, and shall be made at the rate of

percent (collectively for both Mobilization Advance and Equipment Advance)

of the amounts of all Interim Payment Certificate until such time as the loan has

been repaid, always provided that the loan shall be completely repaid prior to the

expiry of the original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be

decided after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the

Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date required is Rs 0.10 Lakhs/per day.

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 per cent.

Signature Of Bidder P a g e 82 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

TECHNICAL SPECIFICATION

As per General Technical Specifications of R&B works

Signature Of Bidder P a g e 83 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Signature Of Bidder P a g e 84 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Description of the Works:

1. We offer to execute the Works described above and remedy any defects therein in

conformity with the conditions of Contract, specification, drawings, Bill of Quantities

and Addenda for the sum (s) of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is

reasonably possible after the receipt of NMC’s notice to commence, and to complete

the whole of the Works in the Contact within the time stated in the document.

3. We agree to abide by this Bid for the period of 180 Days from the date fixed for

receiving the same, and it shall remain binding upon it and may be accepted at any

time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together

with your written acceptance thereof, shall constitute a binding contract between

5. We understand that you are not bound to accept the lowest or any tender you may

------- duly authorized to sign bids for and on behalf of -----------------------------------

Signature Of Bidder P a g e 85 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

(in block capitals or typed)

Signature Of Bidder P a g e 86 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Signature Of Bidder P a g e 87 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

BILL OF QUANTITIES

As per Separate Attachment

Signature Of Bidder P a g e 88 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

BILL OF QUANTITIES

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,

Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and

are given to provide a common basis for bidding. The basis of payment will be the

actual quantities of work ordered and carried out, as measured by the Contractor

and verified by NMC and valued at the rates and prices tendered in the priced Bill

of Quantities, where applicable, and otherwise at such rates and prices as NMC

may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so

far as it is otherwise provided under the Contract, include all constructional plant,

layout, supervision, materials, erection, maintenance, insurance, profit, taxes and

duties, together with all general risks, liabilities and obligations set out or implied

in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether

quantities are stated or not. The cost of Items against which Contractor has failed

to enter a rate or price shall be deemed to be covered by other rates and prices

entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included

in the items provided in the priced Bill of Quantities, and where no Items are

provided the cost shall be deemed to be distributed among the rates and prices

entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily

repeated or summarized in the Bill of Quantities. References to the relevant

sections of the contract documentation shall be made before entering rates or

prices against each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for Building works.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to

Clause 29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of NMC, required blasting, or

the use of metal wedges and sledgehammers, or the use of compressed air

drilling for its removal, and which cannot be extracted by ripping with a tractor of

at least 150 kw with a single rear mounted heavy duty ripper.

Signature Of Bidder P a g e 89 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari Municipal Corporation (NMC)

BILL OF QUANTITIES

(A) Percentage Rate Tender (Up to INR 50 Cr. )

Item Description of Item (with brief Quantity Unit Rate In Amount

No specification and reference to figures

book of specifications)

I/We am/are willing to carry out the work at…................... % above/below percent(Should

be written in figures and words) of the estimated rate mentioned above. Amount of my /our tender works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add………% Above

In words In words

Signature Of Bidder P a g e 90 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari Municipal Corporation (NMC)

(B) For Item Rate Tender (For above INR 50 Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification

and reference to book of In In

specifications) figures Words

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure) ………………………………

(C)Net Tendered Amount (A-B) (in figure) ………………………………

1 The Contractor shall exhibit a board with detailed specification and details of work as

directed by NMC for which no extra payment shall be made.

2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.

3 GST and Income tax TDS will be deducted at a source while making payments of bills

4 Rates are exclusive of GST. GST Will be Paid Seperately.

5 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per

Govt. G.R.: PRC-10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in

S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost

of difference of cement consumption have been deducted from the rate of original item

at the rate of input rate mentioned in all the tender.

Signature Of Bidder P a g e 91 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

SECURITIES AND OTHER FORMS

Signature Of Bidder P a g e 92 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the

“The Bidder”) has submitted his bid Dated ------------------------ (Date) for the

construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of----------------------------------------------- (name of country) having our

registered office at -------------------------------------------------------( hereinafter called

“the bank”) are bound unto --------------------------------------------(name of Employer)

(hereinafter called “The Employer”) in the sum of------------------------------------------- *

for which payment well and truly to be made to the said Employer the Bank itself, his

successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of--------20

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity

specified in the Form of Bid;

(2) If the Bidder has been notified of the acceptance of his bid by the Employer

during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the

Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause

(Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate

his demand, provided that in his demand the Employer will note that the

amount claimed by him is due to him owing to the occurrence of one or any of

the three conditions, specifying the occurred conditions or conditions.

Signature Of Bidder P a g e 93 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

This Guarantee will remain in force up to and including the date

days after the deadline for submission of Bids as such the deadline is stated in the

Instructions to Bidders or as it may be extended by the Employer, notice of which

extension (s) to the Bank is hereby waived. Any demand in respect of this

guarantee should reach the Bank not later than the above date

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures

denominated in Indian Rupees. This figure should be the same as shown in

Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be

inserted by the Employer before the Bidding documents are issued.

Signature Of Bidder P a g e 94 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

PERFORMANCE SECURITY

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of

--------- (name of Contract and brief description of Works) (hereinafter called “The

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligation in accordance with

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

you on behalf of the Contractor, up to a total of ------------------------------------------

(amount of guarantee)*------------------------------(in words), such sum being payable in

types and proportions of currencies in which the Contract prices is payable, and we

undertake to pay you, upon your first written demand and without cavil or argument,

any sum or sums within the limits of ---------------------------------------- (amount of

guarantee) as aforesaid without your needing to prove or to show grounds or

reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor

before presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the

Defect Liabilities period.

Signature and Seal of the guarantor -----------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the

Contract price specified in the Contract denominated in Indian Rupees.

Signature Of Bidder P a g e 95 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

ADDITIONAL PERFORMANCE SECURITY

[Clause 34.1. (A)]

contractor) (hereafter called “The Contractor”) has undertaken, in pursuance of

--------- (Name of Contract and brief description of Works) (hereinafter called “The

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligation in accordance with

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to

you on behalf of the Contractor, up to a total of ------------------------------------------

(amount of guarantee)------------------------------(in words), such sum being payable in

types and proportions of currencies in which the Contract prices is payable, and we

undertake to pay you, upon your first written demand and without cavil or argument,

any sum or sums within the limits of ---------------------------------------- (amount of

guarantee) as aforesaid without your needing to prove or to show grounds or

reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor

before presenting is with the demand

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

This guarantee shall be valid until 28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Signature Of Bidder P a g e 96 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Letter of Acceptance

(Letter head paper of the Employer)

(Name and address of the Contractor)

This is to notify you that your Bid dated for execution of

the (Name of the contract and identification number, as

given in the Instructions to Bidders) for the Contract Price of Rupees

( ) (amount in words and figures) as corrected and modified in

accordance with the Instructions to Bidders* is hereby accepted by our agency.

You are requested to furnish performance security, in the form detailed in

para 34.1 of ITB for an amount equivalent to Rs. within 10 days of the receipt

of this letter of acceptance up to beyond 60 days from the date of expiry of defects

Liability period i.e. up to and the Additional Performance Security for an

amount equivalent to Rs. shall be valid beyond 28 (twenty-eight) days of

Project Completion Date i.e. up to and sign the contract, failing which

action as stated in Para 34.3 of ITB will be taken.

Yours Faithfully

Authorized Signature

Name and title of Signatory

Name of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as

corrected and modified in accordance with the Instructions to Bidders, if corrections or

modifications have not been affected.

Signature Of Bidder P a g e 97 |

Interior & Furniture Work for the Muncipal Commisioner's Bungalow at Navsari

Municipal Corporation (NMC)

Issue of Notice to proceed with the work

(Letterhead of the Employer)

(Name and address of the Contractor)

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and

signing of the Contract for the construction of

at a bid Price of Rs.

You are hereby instructed to proceed with the execution of the said works in

accordance with the contract documents.

Yours faithfully

(Signature, name and title of signatory authorized