ARC for Hiring of diesel driven closed body jeep model BS-6 (6 + D) for TMS Nadiad City Division model-2026 (White Color) maxi passing for 3000KM run per month for 12Hrs and 02 years as per Schedule – B”.

4 Estimated cost in Rs. (in lakhs)Including GST 18% = 1535228/-

5 Earnest Money Deposit amount in Rs. Rs.15,360/-

Last Date of Bid Documents Downloading Date up to

Last Date for Online Bid submission up to 16.00 06.06.2026

hours(This is mandatory)

Date of opening of “Tender Fee and EMD” Online Bid 08.06.2026

Documents at 11.00 Hours. (If possible)

Date of on – line opening of Price bid,(if possible), at Preferably within 7 days

2 Years (Extable for 3rd &

11 Time Limit of Contract

12 Validity of Tender 120 Days

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE

TENDER IS INVITED BY E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING

CONDITIONS ARE MANDATORY OTHERWISE THETENDER / OFFER WILL BE OUTRIGHTLY

REJECTED AND NO ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A]All the relevant documents as per tender are required to be submitted in ONLINE mode only.

Tender fee &EMD to be paid through RTGS only. This is mandatory.

Documents submitted in online mode only will be considered for evaluation. No Documents are

submitted physically.

[B] Bidders are requested to submit price – bid (Schedule –B) in on-line (e-tendering form) only

and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

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physical form, same will not be opened and only on-line submitted price bid will be considered for

[C] The Earnest Money Deposit and tender fee will be accepted only by RTGS / NEFT. Tender

without EMD and tender fee shall be rejected.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to Executive Engineer NADIAD CITY Division Office, MGVCL,

MGVCL reserves the right of reject any OR all tenders without assigning any reasons thereof.

Executive Engineer (O&M)

MGVCL, Nadiad City Division

Tender Documents in (PDF Format) which consists of:

(1) Tender Notice & General Instructions

(2) Pre -Qualification Criteria / Eligibility Criteria for Technical Qualification

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

(5) Schedule -A

(6) Schedule-B: Price Bid

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they

can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Email: [email protected]

Other terms & conditions are as per tender documents

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GENERAL INSTRUCTION:

First the “Online payment receipt of tender fee & EMD will be verified in Preliminary

Stage of Tender. Tender Fee and E.M.D [i.e. (a) & (b) here under] are found OK, the online

Technical Bid documents will be considered for evaluation which may please be noted. Otherwise bid

/ e-tender will not be considered for further evaluation & will be out rightly rejected and no

correspondence in this regard will be entertained.

The price bid of the bidder/s who are qualified in preliminary stage (i.e. Qualified for Tender Fee and

EMD documents as well as for technical bid documents) will only be opened.

Tender fee including GST (Non-refundable) as notified in the tender notice

should invariably paid by RTGS/NEFT/online payment and Receipt to be uploaded on

Preliminary Stage; otherwise bid shall be ignored out rightly.

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the

Tender. It should be paid by RTGS/NEFT/online and payment receipt to be

upload on Preliminary Stage only.

You can pay tender fee and EMD by RTGS/NEFT/online on below mentioned details. Details of

RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1. Name of Bank BANK OF BARODA

2. Name of Branch MISSION ROAD NADIAD

5. IFSC Code BARB0DBMISS

6. Name of Account Madhya Gujarat Vij Company Limited

7. Type of Account CURRENT

No Interest will be allowed / paid against payment of E.M.D.

All the Bidders shall be required to pay EMD.

EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender / placement of order

to successful bidder.

Wherever in the tender, the rate for security deposit and performance guarantee is Stipulated

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Bids shall be submitted online only.

The following documents as stated hereunder are also required to be submitted online in

Preliminary Stage on n-procure”.

[a] Tender fee amount by way of online/ RTGS/ NEFT, photo copy of money receipt of

tender fee (self-certified). This is mandatory.

[b] Copy of GST Registration No. This is mandatory.

[c] Earnest Money Deposit (E.M.D) amount by way of RTGS/NEFT/Online, copy of money

receipt is to be uploaded. This is mandatory.

[d] Complete Bank Details with documentary evidence is to be submitted.

Any Technical questions, information and clarifications that may be required pertaining to

this inquiry should be referred to the Executive Engineer, MGVCL, Sardar Nagar Road, Nr.

Old Over bridge, Opp. Hindu Anath Ashram, Nadiad -

( 1 ) Technical Bid Submission:

The following documents to be submitted in online form only with Technical Bid. In case of non-

submission of Technical Bid documents in online form, bid will not be opened and bid will be

rejected/ignored out rightly.

(1) Tender notice & General Instructions

(2) Documents mentioned in Pre-qualification / eligible criteria (List given under)

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

NOTE: Each document / paper of above (1) to (4) shall be submitted / uploaded in online

form only otherwise bid will be rejected out rightly. Physically submitted documents shall

not be considered for evaluation. All Bid Document Should be Submit on Preliminary Stage

Seal & Signature Executive Engineer (O&M)

Of Contractor MGVCL Nadiad City Division.

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1. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR TECHNICAL QUALIFICATION TO BE

SUBMITTED IN ONLINE FORM] [PRELIMINARY STAGE ONLY]

1. Copy of valid E. P. F. Registration in the name of bidder.

2. If P.F number is not available then submit the undertaking on stamp paper of Rs. 300/- as

per attached format duly notarized.

3. Copy of valid GST Registration Certificate in the name of bidder

4. Copy of valid PAN card in the name of bidder

5. If providing the new vehicle then quotation of New vehicle should be submitted.

6. Copy of Driving License. (at the time of order place)

7. As per Tender condition if vehicle is available submit the following documents.

a) Insurance certificate covering period up to date.

b) Registration Certificate book with tax paid up to date.

c) Fitness certificate.

e) Any other documents relevant relating to hiring of vehicle.

f) Registration as Maxi passing.

8. Bank Solvency: i.e. issued not earlier than 12 months from the date of issue of tender, for

a minimum amount of 20% of estimated cost of the work from any nationalized bank as

per Government of Gujarat finance Department. GR no. FD/MSM/e-

file/4/2025/2712/DMO. Dated 01.04.2026 apart from issued bank in Govt of Gujarat GR,

the same can also be accepted with verification for Genuineness, The Solvency Should be

in the name of “To Whomsoever it may concern “OR” Madhya Gujarat Vij Company

9. Declaration of "conflict of interest" As per Annexure.

10. Declaration of " Relationship with Employee As per Annexure.

11. Declaration Regarding Stop Seal / Blacklisting As per Annexure.

12. All the Tender Documents with stamp and sign of tenderer.

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Scope of work & General Terms & Conditions

(To be submitted in Technical Bid in ONLINE form & it is mandatory)

(1) The work includes “for “ARC for Hiring of diesel driven closed body jeep model BS-6 (6 +

D) for TMS Nadiad City Division model-2026 (White Color) maxi passing for 3000KM run

per month for 12Hrs and 02 years as per Schedule – B”.

(2) You shall supply vehicles as mention in the tender from the date of successful completion of

(3) For technical specification terms and condition mention in tender specification for respective

items shall be applicable and binding and same. Tenderer is requested to refer the same

before filling the tender offer.

(4) In future, as and when additional vehicle is required or required to be discontinued you have

to provided/discontinue the same with same rate, terms and condition with immediate

(5) Generally 12 Hrs. / 24hrs. Hiring of Vehicle required but any changes of timing will be allow

as per directive given by Vehicle in charge.

(6) Touring journey generally covers area within Gujarat state and as per instruction of Engineer

in charge. However, vehicle may be required to go outside Gujarat in such case necessary

permits should be obtained by the contractor. Charges for the permit will be reimbursed to

contractor on producing proof of payment.

(7) The contract can be extended for further period 12 months (3rd Year) + 12 Months (4th Year)

on successful completion of contract and on agreed by MGVCL.

(8) The driver of vehicle sent should be well experienced, well dressed as per RTO rules and

should have badge and valid Driving License issued by RTO and he should behave in good

behaviors and manners with MGVCL officers and staff. Driver should drive vehicles only in

accordance to clear directives of vehicle in charge and follow all RTO rules and regulations.

In case of rough driving or misbehavior owner should replace the driver with immediately and

it will be discretion of the MGVCL to terminate the contract with immediate effect. Driver

should be provided with enough money to cover cost of Diesel, repairs and incidental

expenditure while in journey. The lodging and boarding of driver should be borne by owner.

The driver shall be preferably below 40 years and not over 55 years. Logbook must be

maintained regularly and submitted with bill.

(9) It is the whole and sole responsibility of vehicle owner to take necessary insurance and

during accident to pay compensation or damage to the person involved as per law or

Government act.

(10) The starting and closing Kilometers will be admissible from the point of starting and closing

the journey. This can be either be office of vehicle in charge or residence of the travelling

officer as the case may be. No additional Kilometer will be allowed for to and fro journey

from the vehicle owner to and from any of the above-mentioned places.

11 PERIOD OF CONTRACT.

The contract period is for 2 (Two) years i.e. from date of commitment for 12 hours a

day. Time period calculated from the date of start the work. Also Company reserves the

right to terminate the contract at any time without giving any reasons. The contract

period will be extended for further 3rd and 4th year with same rate, term and condition

looking to your satisfactory service and as per tender special term and condition clause.

If you want to discontinue the contract, you have to intimate MGVCL before Three (3)

month in advance. (as per Circular No. (E-Sarkar L. No.) MGCOV/0173/01/2024 dtd.

04.01.2024.). You have to pay additional Security Deposite if period is extended.

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In case any vehicle remains absent or fails to report for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate

hereinafter specified. And in case of unacceptable substituted vehicle and journeys covered

by it may please be disallowed apart from recovering penalty as if the vehicle is absent and

company shall have right to hire vehicle from other agency at the risk and cost of contractor

in case of default.

The Contractor shall have to keep the vehicle in available schedule time as fixed in contract

failing which the penalty will be chargeable as under :-

The Penalty for the absence of vehicle will be charged as per formula given below.

1. In absence of vehicle for complete short of the day at Rs.1500/- per day will be

charged as a penalty as the amount of regular bill will be deducted for that day.

2. Any part of the hour less than 15 minutes will not be considered for penalty but if the

part if an hour is more than 15 minutes, one full hour will be considered for charging

penalty. If vehicle will not stay then Rs.100/- per hour will be deducted from the bill.

3. In case the contractor fails to provide the vehicle requisitioned, the Company reserves the

right to hire the vehicle or such no’s of vehicles as requisitioned from the market and the

additional amount, if any, over and above the rates agreed to by the tenderers will be

deducted out of the monthly bills/security deposit of the contactor.

13. AGREEMENT AND INDEMNUITY BOND:

You shall have to execute an agreement on a stamp paper of Rs. 300/- and indemnity

bond on a stamp paper of Rs.300/- at your cost as per provision of vehicle before

commencement of the contract.

14. VEHICLE MODEL ACCEPTANCE IN CONTRACT:

Vehicle in one number providing diesel driven closed body jeep maxi passing model

2026 for 12 hours a day running 3000 KM for TMS, under Nadiad City Division is

accepted in the contract. Document for the same R/C Book comprehensive Insurance

certificate etc. and mentioned in clause no. 15 may please be submitted with your

commencing letter to Division office.

15. AREA OF WORK:

Vehicle is to be provided for normally the entire jurisdiction of Nadiad City Division and

if required out of Nadiad within limit of Gujarat State. However, vehicle may be required

to go outside Gujarat State in such case necessary permits should be obtain by the

16. MAINTENANCE OF VEHICLE (allowed 24 Hours for month):

Vehicle should be keep in good working condition you are fully responsible in any case

of accident of vehicle, your driver and company’s staff, so far that you shall be required

to maintain vehicle in up to date condition in all respect to avoid an accident. As well as

Continuous availability of vehicle for all the days of a month. However vehicle goes out of

the road due to break down beyond one’s control to repair the same and again put on

the road. In such eventuality contractor may put up his effort to provide another vehicle

to cope up the work.

17. PRICE VARIATION:

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The price escalation due to increase / decrease in the price of diesel will be admissible

one paisa (10 paisa) per Km in the rate per increase / decrease in One Rupees (100

paisa only) in the price of Diesel per liter on submission of evidence and will be effective

from the time of its announcement by Government. For example, if the increase /

decrease in the cost of Diesel is 100 Paisa per liter, rate difference payable / recoverable

is paisa 0.10 per Km. (Basic Diesel rate Rs. 90.57 per ltr.)

Formula for considering price variation:

1. The price escalation due to increase / decrease in the price of diesel will be admissible

one paisa (1 paisa) per Km in the rate per increase / decrease in One Rupees (100 paisa

only) in the price of Diesel per liter on submission of evidence and will be effective from

the time of its announcement by Government. For example, if the increase / decrease in

the cost of Diesel is 100 Paisa per liter, rate difference payable / recoverable is paisa

2. Basic rate of Diesel shall be considered as Rs. 90.57 PER LITRE for Normal Diesel at

base rate of Nadiad.

3. No other price escalation will be payable due to increase in the rates of tires, tubes,

spare parts, Laboure etc.

4. The difference is payable/recoverable only on KM actual run of particulars month for

company’s work.

5. The instruction should be given to Driver to fill-in Diesel in Jeep from nearest Petrol

Pump from the Company’s office where vehicle is on duty.

The rates are exclusive of GST at prevailing rate if applicable will be paid by “Company”

extra on produce of paid evidence / challan. Tall tax actual paid by you shall be

reimbursed against produce of proof through bill.

19. PAYMENT OF BILL:

You will be required to maintain log book of vehicle for every day as per format. At the

end of every day the logbook must be complete and signed by the competent authority of

the vehicle of M.G.V.C.L. and driver. At the end of the every month bill in triplicate along

with the copy of the log book is to be submitted to the controlling officer of the vehicle in

office for recording and for passing of the bill. The bill must be submitted before 5th of

each month. The payment of vehicle will be made for KM run made for Company’s work

only. Any discrepancy there is to be referred to the C.O. and the decision will be final

and binding to the contractor. While process the bill, said order Release, Receipt, Bill

form and E-MB Copy with duly signed and VMS ID number mentioned with bill.

Payment made after VMS and all document found in order as per mention in Technical

Circular 77(A) guideline.

In case of an accident to the vehicle, the contractor shall have to bear the cost of

damage or compensation what so ever., The Company will have no liability in case of

any accident to the vehicle, i.e. all liability will be remain with contractor.

Before putting the vehicle the following documents should be got certified from Ex. Engr.

(City) Nadiad and attested Xerox copies should be submitted to him.

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• Model 2026 purchase bill.

• Comprehensive Insurance certificate

• R/c book duly tax paid up to date.

• Contract carriage permit.

• Invoice of the said vehicle.

• Delivery note of vehicle no.

• Fitness certificate and any other relevant document relating to hire vehicle.

• Driving license of concern driver and photograph

• Medical certificate for eye sight & physical fitness of driver may be required.

• PUC Certificate

• GPS Documentations

• Fast tag Documents

22. The driver provided for the above vehicle should have driving license issued by

competent authority and having knowledge of road and minor repairing of vehicle.

23. In case of failure of Milo meter it should be replaced under intimation to this office

immediately, the distance will be decided by the Executive Engineer (City) will be final.

24. All the dispute relating to this office order and during contract period will be subject to

Nadiad Jurisdiction only.

25. A Log book should be maintained with signature of concerned Engineer.

26. All the charges for diesel, oil, tire, maintenance, driver salary, etc., will be borne by you.

27. Vehicle have facilitate with GPS navigation system. (Mandatory)

28. Termination of contract: - In case of any of the term of the contract unsatisfactory

service, the M.G.V.C.L. without prejudice to other clause of the contract may cancel the

work order and contractor by giving a clear notice of not less than 15 days, In

termination of contract on account of any breach of any condition or for other reasons

the M.G.V.C.L. may forfeit S D and reserves the right for recovery for liquidated

29. In the event of any dispute under the contract the decision of M.G.V.C.L. will be final

and bind to the contractor.

30. Driver must have to keep mobile in ON and working condition

31. The contractor confirms that the vehicle is self-driven by owner/family member

i.e. he has to give Rs.300/- Non Judicial notarized bond for not hiring the

services of driver.

32. Contractor shall pay minimum wages to his laborers as per the Minimum Wages Act,

1948 & rules there under as applicable from time to time in pursuant to the State

Government notification. The concerned contractor shall submit the details of the

payment with due certificate of LWO/IRO of the Company.

The contractor will have to fulfil the condition of contract of Labour

(Regulation & Abolition) ACT-1970 and EPF and MP ACT 1952 and other applicable

Laws and Government Act/Rules and furnish the records with each monthly bill, failing

which, Payment will not be made. Contractor has to submit relevant documents along

with challan as proof of remittance of P.F. amount for previous month as per statutory

requirement with the running monthly bill.

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The contractor must have separate PF code number for compliance there

under. If the Firm had applied for PF commissioners then that documents should be

submitted with the tender.

Minimum wages as notified by State Government should be paid and proof of

payment with succeeding monthly bill should be submitted.

33. Touring journey generally covers area within Gujarat state and as per instruction of

Engineer-in-charge. However vehicle may be required to go outside Gujarat in such

case necessary permits should be obtained by the contractor.

34. The driver of the vehicle preferably below the age of 40 years and never above 55 years.

He should be well dressed as per RTO rules and should have badge and Driving Issued

by RTO, and he should behave in good manners with MGVCL Officials and staff. The

driver shall be well versed with RTO and Traffic rules.

35. The Driver should be provided with enough money to cover the cost of fuel, repairs and

incidental expenditure while in journey. The lodging and boarding of driver shall be

borne by owner.

36. It is the whole and sole responsibility of vehicle owner during accident to pay

compensation or Damages to the persons involved as per law or Govt. act.

37. The driver should be instructed for the good behaviors and to drive the vehicle only in

accordance to the clear directives of officer in charge. In case of is behavior of the driver

and rough driving by driver, contractor will have to replace the driver with good one

immediately. In case the driver is not replaced it will be discretion of MGVCL to

terminate the contract with immediate effect.

38. During the journey all the RTO rules and regulations should be followed scrupulously

and contractor solely will be responsible for any repercussion arising for not observance

39. The quantities shown in the Schedule-B and journey Kilometers will be considered from

Head Quarter to Head quarter. Head quarter of the vehicle will be as per Schedule-B

and Journey kilometers will be considered from Head Quarter to Head Quarter.

40. The difference is payable/recoverable only on KM actual run of particulars month for

company’s work. The instruction should be given to Driver to fill-in Diesel in Jeep from

nearest Petrol Pump from the Company’s office where vehicle is on duty.

41. Toll Tax will be reimbursed on production of proof. For toll tax necessary FASTAG is

Compulsory. In absence of FASTAG the extra amount required to payee will be

deducted from the bill.

42. In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided

as a substitute is not in an acceptable condition, the company shall recover penalty at

the rate here-in- after specified. And in case of an un-acceptance of substituted vehicle,

any journey covered by it may also be disallowed apart from recovering penalty as if the

vehicle is ‘ABSENT’.

43. Make suitable arrangement for seating arrangement of line-staff by the contractor

44. It is the whole and sole responsibility of vehicle owner to take necessary insurance and

during accident to pay compensation or damage to the person involved as per law or

Government act.

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45. If you have extended time limit for further next year you have to produce fresh

Indemnity bond on Rs.300/- and Agreement on Rs. 300/- non judicial Stamp paper.

46. The Officer of the DN/Sdn have to do mirco-observation for Vehicle used and duplicate

journey for other vehicle of your end.

47. All pages of Tender copy duly signed by bidder are to be uploaded ON LINE in n-

48. All royalties, sales tax, local tax, development charges & any other taxes Works

Contract taxes (except toll tax, parking fees & GST) etc. in respect of this contract shall

be payable by the contractor & Madhya Gujarat Vij Company Ltd. will not entertain any

claims whatsoever in this aspect. Any statutory variation in future towards the above

mentioned taxes that shall also be payable by the contractor & Madhya Gujarat Vij

Company Ltd. shall not entertain any claim of whatsoever nature, during or after the

completion of this tendered work. Proof of such payments made by the Contractor to

the appropriate departments shall be produced to Madhya Gujarat Vij Company Ltd.

failing which appropriate amount shall be withheld on getting information / instruction

from the concerned departments.

49. No deviations from the Terms & Conditions of the Contract & / or Technical

Specification stipulated in this Contract shall be permitted & the tenders received with

deviations shall summarily be rejected.

50. Tender shall remain open for acceptance for a period of 120 days from the date of

Technical bid opening & during this period no bidder shall be allowed to withdraw his

tender. Any such withdrawals, during the said period will entail forfeiture of the earnest

money deposited with the tender.

51. The bidder should submit an affidavit (for proprietor firm)/Copy of Partnership Deed

(for Partnership firm)/ registration certificate of the firm (for Pvt. Ltd/Pub. Ltd Cos.) As

52. Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal

of the company.

53. Tender by partnerships shall furnish the full names of all partners. It shall be signed

with the partnership name by one of the members of the partnership or by an

authorized representative followed by the name &designation of the person signing.

54. An attested copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of Directors or a firm or a corporation, an

attested copy of the resolution of the partners or of law shall be supplied by the

tenderer authorizing Witnesses & sureties shall be persons of status & probity, &their

names, occupation & address shall be stated below their signatures. All signatures

shall be dated.

55. Tenders by corporation shall be signed with the legal name of the corporation followed

by the name of the state of incorporation & by the signature & designation of the

president, secretary or other person authorized to bind it in the matter with rubber seal

of the company.

56. Company reserves the right to delete any item of Schedule-B for which contractor shall

not have any right to claim on this account.

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57. Each tender should be accompanied by a Solvency Certificate from a Nationalized /

Scheduled Bank regarding the tenderers’ financial stability to the extent of 20% of the

cost of the work tendered.

58. The rates quoted shall be on monthly basis valid for period of twenty four months from

date of commencement of services. MGVCL reserves the right to grant further extension

for 12 (3rd Year) + 12 (4th Year) months as approved by competent authority, with the

same rate, terms & conditions of tender/ order subject to satisfactory work & good

condition of vehicle.

The Company reserves the right to terminate the contract at any time without

assigning any reason if contractor fails to provide vehicle consecutively for 3 days (three

days) without assigning any genuine reason his contract will be terminated after the

three days time period is over and after deducting three days penalty from the bill

pending/ Security Deposit. The contractor (s) shall not be entitled to any compensation

by reasons of such Termination of contract.

59. The contractor will have to fulfil the condition of contract of Labour (Regulation &

Abolition) ACT-1970 and EPF and MP ACT 1952 and other applicable Laws and

Government Act/Rules and furnish the records with each monthly bill, failing which,

Payment will not be made. Contractor has to submit relevant documents along with

challan as proof of remittance of P.F. amount for previous month as per statutory

requirement with the running monthly bill.

The contractor must have separate PF code number for compliance there under. If the

Firm had applied for PF commissioners then that documents should be submitted with

Minimum wages as notified by State Government should be paid and proof of payment

with succeeding monthly bill should be submitted.

60. Vehicle will have to be sent along with well experienced Driver with necessary tools and

tackles to meet the normal breakdown.

61. The vehicle should be up to date, which good clean covers and shall be kept clean at all

Times even washed at regular intervals.

62. If services of the contractor are found unsatisfactory, MGVCL shall exercise its

discretionary Power to cancel the order in accordance with the clause No.10 above and

forfeit the security Deposit.

63. If the contractor fails to execute the order successfully the order will be got completed

through other agency and if required to pay higher, in that case, difference of rates will

be recovered from the contractor.

64. In case of any dispute or any discrepancy, the decision of the S.E. (O&M), MGVCL will be

final and binding to the contractor.

65. Consumption of Kilometers: The starting and closing Kilometers will be admissible from

the point of starting and closing of journey. This can either be office of order placing

authority or the residence of the travelling officer as the case may be. No additional

kilometer will be allowed for to and fro journey from the vehicle owner to and from any of

the above-mentioned places. Further 12 hours shall be from start time.

When there is no any program or prior intimation to vehicle owner/contractor/driver from

the concern in charge officer working hours shall be 08.00 A.M. to 08.00 P.M. This

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condition will be applicable for corporate office vehicle only. (Only for 12 hours

vehicle.) (Over Time Maximum 4:00Hrs Allowed)

66. Vehicles supplied should be comprehensively insured and should have Taxi passing only.

The Successful contractor will have to submit zerox copy of Insurance Policy, R.C. Book,

Driving License, Taxi Passing, RTO permit and other related documented before placement

of order. Insurance for the driver should also be arranged by the contractor and Xerox

copyof the same should be submitted to this office.

67. The vehicle when in service shall have to be parked at Company’s premises or as near as

work site if possible.

68. Contractor must have to certify that I agree with all the terms and conditions of the tender

69. The contractor shall also make his own arrangements for refueling, repairs and mainte-

nance of his vehicle and provide other vehicle during maintenance OR repair period with

all above mentioned conditions.

70. In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided as

asubstitute is not in an acceptable condition, the company shall recover penalty at the

rate here-in- after specified. And in case of an un-acceptance of substituted vehicle, any

journey covered by it may also be disallowed apart from recovering penalty as if the vehicle

71. In such case if the original vehicle provided is out of road for more than 5- Days then all

documents are to be submitted for replaced vehicle immediately.

72. The speedometer of the vehicle must maintain with full accuracy and in working condition

at all times. Any defect therein must rectified at the earliest within 2- days maximum. Till

such times the meter starts, the journey for various places shall be decided by the user

73. The Bidder/Contractor submitting his bid/tender should ensure that the vehicle to be

offered on hire shall be in his name only and also all document relating to the vehicle

should alsobe in his name only.

74. Conditional tender can not be accepted.

75. The vehicle once inspected and approved by the Engineer for hire shall not be changed or

substituted by the contractor except on orders from the engineer or on becoming

defective/ off road due to accident break-down etc. In such an event, the contractor shall

give immediate intimation to the concerned officer. Where a change of vehicle is likely to

last for more than one-week prior approval of the Depu. Eng./Exe. Engr. office shall have

76. Any deviation found in Data /Details / Documents between on line offer and physically

submitted documents (Tender document fee), the offer of the same bidder will not be

considered and no further communication in the matter will be entertained.

77. Vehicle owner, contractor and driver must carry cell phone with Number and must store

the contract no’s of concern officers for smooth communication.

78. The AC must be in working condition and servicing at regularly.

79. Tenders, which do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect, are liable to rejection.

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80. The contractor shall have a separate Provident Fund Code of RPFC in the name of

company. The contractor, who does not posses such separate P.F. code, shall not be

considered for acceptance of tender. The contractor has to submit such certificate showing

P.F. Code along with tender.

81. Effect and validity of Bid: The submission of any bid connected with these document and

specification shall constitute on agreement that bidder shall have no cause of action or

claim against the MGVCL for rejection of his bid. The owner shall always be at liberty to

reject or accept split any bid or bids at his sole discretion and any action will not be called

into question and the bidder shall have no claim in that regards against the owner.

82. Any information, dossier or revised offer once submitted during or after the date of

submission of tender shall not be accepted. The offer submitted will not be returned back

for any reason thereof in any case.

Authorized Signatory:

Firm Name & Stamp:

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MADHYA GUJARAT VIJ COMPANY LIMITED

NADIAD CITY DIVISION OFFICE, NR. HINDU ANATH AASHRAM, NADIAD – 387

Ph. No-0268-2532906,Web Site : www.mgvcl.com E-mail : [email protected]

Fax No : 0268 -

COMMERCIAL TERMS AND CONDITIONS(For Works/Service)

Tender fee (Non-refundable) as notified in the tender notice should be paid Tender fee & EMD to

be paid through RTGS only. In cases, where EMD need not to be paid, valid exemption

certificates duly notarized has to be uploaded. No physical document requires to be submitted.

Online payment receipt of tender fee & EMD/exemption certificate to be uploaded on

Preliminary Stage. This is mandatory.

2) EARNEST MONEY DEPOSIT: (E.M.D.)

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the Tender. It

should be paid by RTGS/NEFT/online and payment receipt to be upload on

Preliminary Stage.

EMD will be released only on payment of security deposit in respect of successful bidder whereas

the same will be refunded to others on finalization of the tender / placement of order to successful

Wherever in the tender, the rate for security deposit and performance guarantee is

Stipulated as 5%.

E.M.D. of the unsuccessful tenderer’s will be returned within 60 days of placing of the LOA

(Letter of Acceptance) on the successful Tenderer, subject to the Tenderer returning the original

receipt of the EMD together with the advance stamped receipt, to tender inviting authority of

MGVCL. E.M.D. will be returned to the successful bidders, only on their submission of

performance guarantee towards execution period (i.e. security deposit) and execution of

agreement against LOA released on them.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

CORPORATE GUARANTEES ARE NOT ALLOWED.

3) TENDER SPECIFICATIONS:

Specification framed out by MGVCL shall be separately brought out in the tender documents. No

deviation in specification shall be allowed and MGVCL decision shall be final. The technical

scrutiny committee of MGVCL shall evaluate the techno-commercial view of the tender. MGVCL

reserves the right to open or not to open the price bid of the bidders on the basis of their past

performance of their works carried out.

Tender should be in two bids.

a) Preliminary Bid-Technical bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

The price bid of those who are techno-commercially qualified shall be opened.

4) PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated with loading

GST, unless otherwise mentioned in the tender documents. If more than one party is to be

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considered for placement of order, they will have to match their price with L-1 price, (new or

regular as the case may be)which is technically acceptable. MGVCL may go to the price L-2

depending upon the exigency. If MGVCL feels that there is lack of serious competition or any

other reasons, MGVCL may negotiate with the L-1 party. MGVCL’s decision shall be final and

binding on all the parties.

5) PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION OF CONTRACT PERIOD:

(i.e. SECURITY DEPOSIT):

THE SECURITY DEPOSIT AMOUNT SHOULD BE PAID BY THE SUCESSFUL BIDDER

WITHIN 15 DAYS FROM THE DATE OF RECEIPT OF LETTER OF ACCEPANCE.

The successful bidder will be required to pay an amount equivalent to 5% of the value of the LOA

as a Security Deposit for satisfactory performance of the execution of Contract. If the full Security

Deposit amount is not paid within 15 (Fifteen) days after the receipt of the LOA (Letter of

Acceptance), then the LOA will be out rightly cancelled at the risk & cost of the Bidder (at the

discretion of MGVCL) and EMD amount paid will be forfeited without entering into any

correspondences and this will be binding on the Bidder and MGVCL will take necessary action

against bidders. Such Security Deposit will be payable either by RTGS / NEFT/ Bank

Paid Security Deposit will be returned on successful execution of contract & after submission of

required NOC and other documents.

Such Performance Guarantee (Security Deposit) for satisfactory/successful execution will be

payable RTGS / NEFT / Bank Guarantees only. Bank Guarantees from Scheduled / Nationalized

Banks will be acceptable if the amount of security deposit payable exceed Rs.5, 000/-. The Bank

Guarantees will be executed on the standard form prescribed by MGVCL.

In case of the Bank Guarantees furnished / submitted, they should have clear one time validity till

the completion of the order in all respects. Bank Guarantee for Interim period will not be allowed.

If by any reasons the contract period is extended then contractor should undertake to renew the

Bank Guarantee at least one month before the expiry of the validity (i.e without vacuum period

and without waiting for MGVCL’s intimation seeking extension) failing which MGVCL will be at

liberty to encash the same.

CORPORATE GUARANTEES AND STAGEWISE BANK GUARANTEES ARE NOT ALLOWED.

The Performance Bank Guarantee (Security Deposit) covering execution of contract will be

returned only on successful execution of contract and on receipt of the Bank Guarantee towards

warranty/guarantee.

GUVNL and their any subsidiary company viz. MGVCL / DGVCL / PGVCL / UGVCL / GETCO /

GSECL has discontinued the registration of contractor as class A, B, & C and as such it will not

be applicable for the current tender under issue.

“If the full Performance Guarantee towards Execution Period (Security Deposit) amount is not

paid within 15(Fifteen) days after the receipt of the LOA, then the LOA will be out rightly cancelled

at the risk & cost of the Tenderer (at the discretion of MGVCL) without entering into any

correspondences and this will be binding on the Tenderer and no final Work Order will be placed

and if placed, it will also be out rightly cancelled and EMD shall be forfeited.

The price should be inclusive of all applicable taxes / cess if any & as per prevailing GST as

applicable from time to time on given taxable goods and/or services.

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The rates are asked for only on item wise basis against estimated amount e.i.e. item wise rates

stated in the Schedule "B". The tender offer must specify the rates to the estimate amount. And it

should be clearly specified both in figure and words. The rates so accepted will be applicable

during the operative period of contract and quoted / ordered price shall remain firm during entire

execution of the contract.

The bidders, whose prices are found almost equal, the quantity distribution limiting to few of such

bidders will be decided at the sole discretion of MGVCL.

7) VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening of

technical bids. In case of finalization of the tender is likely to be delayed, the tenderer will be

asked to extend the same without change in the prices or any terms and conditions of the offer. If

any change is made, original or during the extended validity period, the offers will be liable for

outright rejection without entering into further correspondence in this regard and no reference will

8) Goods & Services Tax (GST):

MGVCL GST Registration No. is 24AADCM7439H1ZE

The firm prices are exclusive of Goods & Service Tax as applicable. The amount and rate (%) of

GST as applicable should clearly be indicated separately. (GST means all applicable Tax/Cess

under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.)

over and above as charged in the invoice shall be borne by the Contractor. However, any refund

received by the contractor on account of GST charged from the Company; such refund shall have

to be passed on to the Company, along with interest if any. Such refund along with interest needs

to be passed on suo-motu by the contractor.

Further, the Company has a right to recover the amount Of GST along with penal interest at the

rate of 15% per annum or interest/fees and penalty charged under GST Law, whichever is higher

if GST charged is not paid / short paid to the government or failed to upload the details or uploads

inaccurate particulars on GSTIN portal by the Contractor within the stipulated time limit.

9) STATUTORY VARIATION:

Any statutory increase or decrease in GST as applicable or in the event of introduction of new

tax/cess or cessation of existing tax/cess subsequent to the offer if it takes place within the

original contractual completion date will be to COMPANY’s account subject to the claim being

supported by documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to COMPANY.

10) PAYMENT TERMS:

Payment of works shall be made in 30 Days after scrutinizing of Bill at division level if

found in order.

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11) CONTRACT AGREEMENT:

Successful bidder shall have to execute the contract agreement within 10 days of submission of

security deposit on non-judicial stamp paper of Rs. 300.00 & the cost of the same will be borne by

12) TERMINATION OF CONTRACT:

The MGVCL, upon written notice of default to the contractor, shall terminate in the circumstances

detailed as under:

1. If, in the opinion of the MGVCL, the contractor fails to complete the work

specified in the scope of works given in Schedule-B within the time specified for

the same in the contract or within the period for extension has been granted by

MGVCL to the contractor.

2. If, in the opinion of the MGVCL, the contractor fails to comply with any of the

other provision of the contract the MGVCL shall also be empowered to cancel

the contract, if any deficiency in erection work and or bad performance is

noticed the work specified in the scope of works given in Schedule -B within the

time specified for the same in the contract or within the period for extension has

been granted by MGVCL to the contractor.

13) The MGVCL shall have the rights to make any changes /addition / deletions or

modification in any terms / conditions of the tender and / or specifications as may be

deemed necessary by MGVCL at its sole discretion at any time before the due date of

opening of the tender. The quantities mentioned in the accompanying Schedule are only

approximate. Actual quantities may increase or decrease according to the requirements. The

Company reserves the right of revising or deleting any of the quantities to be executed against

the contract and final quantities actually executed by the contractor will be calculated and paid

at the rate given in contract schedule of rates.

14) MGVCL reserves the right to cancel any or all the offer / bids or to accept any offer without

assigning any reasons. MGVCL reserves the right to place the order by splitting the tender items /

quantity by awarding to more than one contractor.

15) JURISDICTION: All questions, disputes or differences arising under out of or in connection with

the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under

whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated.

MGVCL as well as contractor will be bound by rules and regulation of Indian Contract act.

16) Income Tax (TDS), GST TDS whenever applicable will be deducted / recovered as per Govt.

rules and regulation.

17) Bidder shall mention Registered GST No., E.P.F. & I.T. Dept Pan-Card etc. in his offer and

submit the photocopy of certificate of each; otherwise Tender shall not be considered for

18) INDEMNITY BOND:

The contractor will have to executed an indemnity bond on stamp paper of Rs.300/- at his

cost before commencement of work stating the matter conversing that for any accident to

the contractor’s staff/equipment/Vehicle or any person, either fatal or non-fatal, MGVCL, shall

not be responsible.

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19) CONTRACTOR LIABILITY:

For any accident either fatal or non-fatal to the workers / any third party due to non-

observances of the safety measures as per rules or due to lack of proper care by the

contractor’s labor, MGVCL shall not be responsible.

20) CONTRACTOR LIABLE FOR ALL DAMAGES

Compensation for all damage done intentionally or unintentionally by contractor, whether

in or beyond the limit of Company’s property, shall be estimated by the Executive

Engineer, or such other office, as he may appoint and the estimate of the Executive

Engineer, subject to the decision of the Chief Engineer, on appeal, shall be final and the

contractor shall be bound to pay the amount of the assessed compensation demand,

failing which, the same will be recovered from the contractor as damages or deducted by

the Engineer in charge from any sums that may be due to or become due from Company

to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing to

neglect of precautions to prevent the spread of fire and he shall also pay any damage

and costs that may be awarded by the court if in consequence.

21) ACTION WHERE NO SPECIFICATIONS:

In the case of any class of work for which there is no such specifications as is mentioned in

clause 1. such work shall be carried out in accordance with the divisional specifications and in

there event of there being no divisional specifications, the work shall be carried out in all respects

in accordance with the instructions and requirements of the Engineer-in-charge / consultant of the

22) Workmen’s Compensation Fund And Employers Liability Insurance: -

The contractor shall cover all his employees under Workmen’s

Compensation Fund and under the Liability Insurance.

The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under

the law and contract. No payment for supervision shall be admissible.

Contractor to Indemnify the Company

The contractor shall indemnify and keep indemnified the Company and every officer

and employees of the Company and also Engineer-In-Charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of

or in connection with the matters referred in above clauses and elsewhere and against

all actions, proceedings, claims, demands, costs and expenses which may be made

against the Company by any workman/ employee of the contractor or any sub-

contractor and / or from any liability may arise to any workman / employees of the

contractor or any sub-contractor under any laws, rules or regulation having the force of

law including but not limited to claims against the owner under workman’s

compensation Act, 1923. The employee’s Provident Act 1952, and / or the contract

Labour (Abolition and Regulation) Act 1979. The Company shall not be liable for or in

respect of or in consequence of any accident or injury to any workmen or other person

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in the employment of the contractor or his sub-contractors, and the contractor shall

indemnify and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respect thereof or in relation thereto.

Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be affected for the entire contractor’s for all the contractor’s employees

engaged in the performance of this contract. If any of the work is sublet to the sub-contractor,

the contractor shall require that he or his sub-contractor to provide workmen’s compensation

and employer’s liability insurance for the latter’s employees unless such employees recovered

under the contractor’s insurance.

The Company reserves the right to terminate this rate contract at any time during its

tendency without giving notice of termination or any reasons thereof.

The Company will be entitled to deduct directly from the bills, to be paid to the Sub-contractor

and Laborers any sum or sums payable by contractor and which sum/sums the Company is

required to pay as a principal employer on account of contractor’s default in respect of all

liabilities referred to in above clauses.

Nothing in the contract document stated shall any wise constitute any workmen/ employees of

the contractor or any sub-contractor as or to be workmen/employee of the power, or place

obligation or liability in respect of any such workmen/ employee upon the Company.

NOTE: -The prevailing Act at the time of execution of work over and above act specified herein

shall be binding to the contractor

23) INDUSTRIAL LABOUR LAWS

Wages to be paid and time of payment etc. by the Contractor: -

The contractor shall pay minimum wages as prescribed by Labour Department

Person below the age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification of labour.

24) MGVCL reserves the right to cancel any or all the offers / bids or to accept any offer

without assigning any reasons.

Also in case MGVCL finds that there is an attempt of cartel in the prices, MGVCL reserves the

right to consider or reject any or all the parties offers without assigning any reasons thereof.

25) If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders

placed or if MGVCL suffers any financial loss due to this, then MGVCL will be at liberty to

adjust the amount from other orders of the same firm or by encasing the Bank

26) Please note that any additional conditions / deviations, if any, found in the Commercial

terms & conditions, then the Price Bids of such tenderer will not be opened and no further

correspondences in the matter will be allowed.

27) After the expiry of the original contract period, if both the contractor and the company

mutually agree, the contract will be extended till the arrival of the new vehicle. All terms

and conditions of the original agreement will remain in effect during the extended period.

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28) Conflict of interest:

A bidder shall not have conflict of interest With other bidder for particular quoted item.

Such conflict of interest can lead to anti- competitive practices to the detriment of

procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

(a) they have proprietor/ partner (s) Director (s) in common; or

(b) they receive or have receive any direct or indirect subsidy/ financial stake from

(c) they have the same legal representative/ agent for purposes of this bid;

(d) they have relationship with each other , directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder;

(e) bidder participates in more than one bid in this bidding process. ParticipationBy a

bidder in more than one bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub –assembly/ assemblies from one bidding manufacturing in more than one bid.

(f) in cases of agents quoting in offshore procurement, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent / dealer there can be only one bid from the following:

1 The principal manufacturer directly or through one Indian agent on his behalf; and

2 Indian / foreign agent on behalf of only one principal

(g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

(h) in case of a holding company having more than one independently manufacturing

units, or more than one unit having common business ownership/ management, only

one unit should quote , similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common/ management units

in same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

The bidders have to submit the declaration of clause no. 60 (Conflict of interest) on their

letter head at the time of submission of bid.

29) Relationship with employee :

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined

in section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not

deal with such Company/Firm at all.

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Tenderer therefore, must specifically disclose this fact in his technical bid. Non –disclosure

of such facts would immediately disqualify the tenderer for further dealing with the

tendering Company”

30) Dispute Resolution Mechanism:

- Work contracts and Composite contracts- Arbitration under the Work Tribunal Constituted under

the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act-1992 :

a. Ambical Settlement: Any dispute, difference, controversy or claim between the parties arising out of or

relating to this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as “the Dispute”) shall, upon the written request of either Party be referred to

the authorized representatives of the Disputing Parties for resolution. The authorized representatives

shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

b. Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause ……. arising under or in connection with the present

works contracts whether pertaining to works contracts alone or works and procurement both, the same

shall be referred to arbitration under the “Gujarat Public Works Contracts Disputes Arbitration Tribunal

- Procurement / Non-Works Contract – Arbitration thorugh the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad.

c. Amicable Settlement: Any dispute, difference, controversy or claim between the parties arising out of or

relating to this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as “the Dispute”) shall, upon the written request of either Party be referred to

the authorized representatives of the Disputing Parties for resolution. The authorized representatives

shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

a. Arbitration: If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause ……. arising under or in connection with the present

agreement, the same shall be referred to the Arbitration Center (Domestic and International) High Court

of Gujarat at Ahmedabad (“the Center” for short), currently functioning in the High Cout Complex, Sola,

Ahmedabad for appointment of arbitrator and thereupon, the Centre shall appoint a sole arbitrator and

conduct the arbitration proceedings in accordance with its rules. If the parties unanimously agree to

appoint three arbitrators, then in that case, each party shall appoint one arbitrator from the panel of

arbitrators of the Centre, and the Centre shall appoint the third arbitrator, who will act as the Presiding

Arbitrator. Such arbitration shall be the sole and exclusive remedy between the parties for all disputes

arising under or in connection with this agreement. The arbitration shall take place at the Arbitration

Centre, Ahmedabad, High Court Complex, Sola Ahmedabad, Gujarat in accordance with the provisions

of the Arbitration and Conciliation Act, 1996 as amended frim time to time, and the proceedings shall be

conducted in English. The arbitration award shall be final and binding on the parties.

Signature of authorized Representative of Company / Agency

Status______________

SEAL & SIGNATURE

OF BIDDER Name of bidder Company / Agency

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MADHYA GUJARAT VIJ COMPANY LIMITED

NADIAD CITY DIVISION OFFICE, SARDARNAGAR ROAD, NADIAD – 387

Ph. No-0268-2532906,Web Site : www.mgvcl.com E-mail : [email protected]

Fax No : 0268 -

જેથી ગાડી ટેક્ષી પાસીંગ સાથે તથા LMVCAB લાર્સન્સ િરાવતા અનુભવી ડ્રાઈવર સાથે કોન્રકટ ઉપર ભાડે

(૪) ઠેકેદારે ગાડી માું જીપીએસ (GPS) ધસસ્ટમ પોતાના ખચે લગાવવાની રહેશે અને બબલ પાસ કરાવતી વખતે જીપીએસ

(GPS) કરપોટય મુજબ લોગબુક મેચ કરી સબધમટ કરવાની રહેશે તથા લૉગબુક સાથે જીપીએસ કરપોટય સામેલ કરવાનો

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(૨ ૦) ઠેકેદારે વાહનની ઉપર આગળના ભાગે “ON DUTY MGVCL” ચોખ્ુું વાુંચી શકાર્ તે રીતે લખવાનુું રહેશ. ઠેકેદારે ગાડી

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ફરજીર્ાતપણે જીએસટી હેઠળ આરસીએમમાુંથી એફસીએમ (FCM) માું ફેરફાર કરી શકે છે , અને આવા કકસ્સાઓમાું,

નોંિણી મર્ાયદા (registration threshold) વટાવવા પર આરસીએમમાુંથી એફસીએમમાું ફેરફાર કરે છે , તો પક્ષકાર

એમજીવીસીએલ માટે અંધતમ ખચય (end cost) એ જ રહેશે જે એ/ટી જારી કરતી વખતે હતો અને પક્ષકારના

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Certificate of Conflict of interest

This is to certify that…

A bidder shall not have conflict of interest With other bidder for particular quoted item. Such conflict of interest

can lead to anti- competitive practices to the detriment of procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

(a) they have proprietor/ partner (s) Director (s) in common; or

(b) they receive or have receive any direct or indirect subsidy/ financial stake from any of them;

(c) they have the same legal representative/ agent for purposes of this bid;

(d) they have relationship with each other , directly or through common third parties, that puts them in a position

to have access to information about or influence on the bid of another bidder;

(e) bidder participates in more than one bid in this bidding process. Participation By a bidder in more than one bid

will result in the disqualification of all bids in which the parties are involved. However, this does not limit the

inclusion of the components/ sub –assembly/ assemblies from one bidding manufacturing in more than one

(f) in cases of agents quoting in offshore procurement, on behalf of their principal manufacturers, one agent

cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent / dealer there can be only one bid from the following:

1 The principal manufacturer directly or through one Indian agent on his behalf; and

2 Indian / foreign agent on behalf of only one principal

(g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

(h) in case of a holding company having more than one independently manufacturing units, or more than one

unit having common business ownership/ management, only one unit should quote , similar restrictions

would apply to closely related sister companies. Bidders must proactively declare such sister/ common/

management units in same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

Authorized Signatory:

Firm Name & Stamp:

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Certificate for Relationship with employee:

Relation with Employee” Declaration

This is to Declare that Mr./Ms_______________________________________, employee Of MGVCL at

This is to declare that none of the Proprietors/Partners/Directors are having any relatives employed

or working with GUVNL and its subsidiary companies. At any of its office or its parent Department i.e.

Energy & Petrochemical department. Govt. of Gujarat.

Our Company/firm, the interest (i.e. Shareholding in company and share in partnership firm) of any

employee of the GUVNL and its subsidiary companies or our relatives as defined in Section 2(77) of the

Company’s Act. 2013 is not more than 10%.

Authorized Signatory:

Firm Name & Stamp:

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Blacklisting Declaration

The Executive Engineer,

Nadiad City Division Office,

Sardar NAagr Road, Opp. Hindu Anath Ashram

Nadiad – 387002 Gujarat

Subject: Declaration of Non-Blacklisting

Dear Sir/Madam,

We, the undersigned, hereby declare that our firm, ______________________________, is not

blacklisted or debarred by GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL

/ GUVNL /UGVCL/MGVCL/PGVCL, any Bank / Govt. /Govt. agency / PSUs Bank(s) / Financial

Institutions in India in the past and any Government department, DISCOM, PSU, or any other

Government agency as of the date of this declaration.

We also declare that there are no pending investigations or inquiries against our firm regarding issues

of dishonesty, fraud, misconduct, or violation of laws and regulations that could lead to blacklisting or

We understand that if it is found that our firm has been blacklisted or debarred by any authority, we

will be disqualified from the current tender process, and our bid may be rejected.

This declaration is being submitted as part of the tender for

Tender No. ______________________, to the Nadiad City Division.

Authorized Signatory:

Firm Name & Stamp:

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Bidder must upload the Banker’s/Bank details along with technical Bid.

(This is Mandatory)

1. Name of Bank

2. Name of Branch

6. Name of Account

7. Type of Account

Fax No. Of Banker/Bank:-

10. Phone No. of Banker/Bank:-

11. E-Mail Address of Banker/Bank:-

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MADHYA GUJARAT VIJ COMPANY LIMITED

NADIAD CITY DIVISION OFFICE, SARDARNAGAR ROAD, NADIAD – 387

Ph. No-0268-2532906,Web Site : www.mgvcl.com E-mail : [email protected]

Fax No : 0268 -

Sr. no Description. Qty. Rate

Diesel Driven Vehicle hired charges for

providing five door metallic body jeep Model-

2026 for TMS, Nadiad City Division of Nadiad

(City) division for 12 Hrs. a day, incl. all labor,

1 operating cost, consumable fuel, & lubricants, Per

repairs, maintenance, incidental cost and Month

other expenses complete in all respect up to

3000 KM monthly minimum run, for 2 (Two)

years. (Without Weekly Off)

2 Rate for the extra KMs run over 3000 K.M. Per KM

Over Time Per Hours after 12 Hours Duty

(Maximum 4Hrs.)

4 Night Hoult Per Night Per Night

1. The rates should be excluding of GST.

2. Basic rate of Diesel is Rs. 90.57/-

3. I/We have read and clearly understood all the terms and conditions of the aforesaid

4. Security Deposit shall be released on successful completion of actual date of

completion or finalization of final bill whichever is later.

Authorized Signatory:

Firm Name & Stamp:

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