Work of Complete Servicing / Repairing of 350 LPM/ 5 HP Capacity Submersible Pump motor sets at GTPS. – as & when required basis

Date of opening of online Technical Bid,

all relevant documents submitted

through online process, Cover for Tender As per Tender Notice

fee and EMD at 15:30 Hrs (Online

technical bid will be opened for Bidders

who have submitted Cover for Tender

Tentative date of on-line opening of price Party has to be in touch with website

bid (if possible) at 15.30 hrs. https://tender.nprocure.com and

also with e-mail sent by above website

EW- 323 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per PQC)

must be submitted/attached through online form only. Bidder has to upload

scanned copies of original documents (Notarized / self-attested copies of original –

as specified in tender document) with bid. No physical documents to be submitted

(2) Payment of Earnest Money Deposit (EMD):

All the bidders will be required to pay EMD as mentioned in the Tender Document

either in Demand Draft, Pay Order or Bank Guarantee (only for EMD) in favour of

Gujarat State Electricity Corporation Limited payable at Gandhinagar,

Gujarat. The scanned copy of original document shall have to be uploaded online

with the bid and RPAD or Speed Post only addressed to The Chief Engineer (G),

Gujarat State Electricity Corporation Limited, Thermal Power Station,

Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages i.e.

PRILIMINARY STAGE (EMD Details- scan copy(online) & Original document- Hard

Copy submission), TECHNICAL STAGE (on line submission only) and

COMMERCIAL STAGE (on line submission only).

 First preliminary stage will be opened and if the documents submitted by

bidder towards payment of EMD are found ok, then only Technical Bid will be

opened (On-line). Tenders submitted without EMD by the firms, will be rejected

without entering into further correspondence. Submission of required

documents for exemption of EMD is mandatory.

 The exemption in payment of EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering

process for the product which they are manufacturing / service which they

are providing and have Udyam registration for items / service under

2. Start-ups which participate directly in tendering process for the product

which they are manufacturing/service which they are providing and re-

cognized by DPIIT under the Start-up India Program and has obtained

Udyam registration.

3. Organization which has registration certificate for the manufacturing

product of the tender, from Gujarat Khadi Gramodyog Board or Khadi and

Village Industries Commission(K.V.I.C)or Commissioner of Cottage

4. Board/Corporations/PSUs of the Central/State Government for their

own manufactured items.

5. State Government recognized organizations like(i) organizations for blinds,

dumb and deaf, disabled, mentally disabled persons;(ii)women's self-help

group recognized by Gujarat Livelihood Promotion Company; which

participate directly in tendering process for the product which they are

manufacturing / service which /they are providing.

1. Micro & Small Enterprises (MSEs) who participates directly in the tendering

process as Manufacturers or Service Providers, and holds a valid Udyam

Registration, are eligible for exemption from payment of Earnest Money

2. Agencies registered under Udyam in the capacity of Traders, Re-sellers, or

similar categories (i.e. other than Manufacturers/Service Providers) are not

eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - ln case of an upward

change in terms of investment in plant and machinery or equipment or

turnover or both, and consequent re-classification, an enterprise shall

EW- 323 PUR-F-006 RFQ-

continue to avail of all non-tax benefits of the category (micro or small or

medium) it was in before the re-classification, for a period of three years

from the date of such upward change.

 Vendor Registration with GSECL is not compulsory for submitting this

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same

should be valid one year from the date of expiry of BG. Bank Guarantee should be

confirmed through Structured Financial Messaging system (SFMS). SFMS allows

intra/interbank message transfer system of banking. Our bank details are as

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice will

not be accepted. Once the offer Submitted by the Contractor before due date

of submission, the Contractor will not be allowed to submit revised/

additional/Modified/other after opening of bid. Any alterations/ modification

to the bids received after submission of offer shall not be considered unless

carried for by the Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (Tender document fee, Technical

offer of the bidder) offer of the same bidder will not be considered and no any

further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and not

to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted

price bid will be considered for evaluation. Further if the quantity quoted differs in

the any of the technical bid forms and in price bid forms, it is discretion of CE

Committee –GSECL to consider the quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in online

the attested copy of EPF code certificate issued by RPFC without fail

otherwise tender will not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For Works &

(8) In case short submission of documents with bid and / or clarification if any

required from the bidder, The required details / documents may be asked from

(9) It shall be sole responsibility of the bidder that the uploaded scanned documents

(in PDF form) Remain legible and should not be password protected

(10) Tender will be evaluated on basis of Data / Details / Documents submitted by

online form only.

(11) It is mandatory for all the bidders to upload their tender documents by on line

only (E-tendering) in scheduled time. No documents shall be considered

physically which are mentioned for on-line submission only.

(12) The bidders are required to fill up all the online annexure / forms and shall be

uploaded invariably. This is intended for transparency and speedy evaluation of

the bids. Instead of simply confirming / attached in bid / refer physical offer, the

Bidder shall fill in the particulars against appropriate place in respect of each line

appearing in each online annexure. Wherever required, bidder shall invariably

have to upload supporting authentic documents in the online bid. (In the absence

of required details in the online annexure, the purchaser has every right to

EW- 323 PUR-F-006 RFQ-

evaluate the bids accordingly and bidder cannot raise any objection against any

point during evaluation.

(13) Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be accepted.

Tender without EMD shall be rejected.

(15) The GSECL reserves the right to award the work to one or more bidders,

considering their technical and financial capacity OR to reject any or all tenders or

accept any tender without assigning any reason thereof.

(16) Once the offer Submitted by the Contractor before due date of submission, the

Contractor will not be allowed to submit revised/ additional/Modified/other after

opening of bid. Any alterations/ modification to the bids received after submission

of offer shall not be considered unless carried for by the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any

reasons thereof.

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration

following documents are required and mail to [email protected] and

[email protected]. After registration vendor have to upload the invoice in the

VMS system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 323 PUR-F-006 RFQ-

GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting their

 online tender with EMD Fee cover will be opened as per tender notice date and

time. and if the documents towards payment of EMD Fee are found OK then only,

offer of the bidder will be considered for further evaluation.

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the

validity of the offer and (ii) the Tenderer fails to furnish / deposit the security

 “It shall be mandatory to submit 5% security deposit within 10 days from the date

of issue of Letter of Intent before order placement. In case when successful bidder

not at all responding within notice period or withdraws his offer then his EMD shall

be forfeited and he will not be allowed to participate in the tenders invited from the

same office for the period of One year for that place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of

works/jobs, drawings (Refer Schedule-B), required technical qualification for

execution of the works/job etc. for which price are to be quoted. Also, all the

technical details of the stores/materials offered in accordance with the

Corporation scope of work, specification guaranteed technical particulars and

conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties

at maximum higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please note

that the required documents should be invariably submitted in online only. If

party has not submitted tender in online is liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to qualify for

acceptance of their technical bid. The acquisition of the tender documents by any

party will not automatically qualify the party as to its capability to execute such or

similar orders. The Corporation shall assess the capability of the party at the time

of evaluation of the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder is

qualified for execution of the works. After opening of the online technical bids, the

competent authority will evaluate on the basis of technical qualification criteria. If

contractor’s bid does not meet the technical qualification criteria, then his

technical bid will be ignored. Decision taken by the CE(G),GTPS will be binding to

all in this regard.

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their rates

in accordance with the technical specification specified in technical bid with all

commercial terms and condition. The Price Bid must be submitted strictly as per

Schedule-B and shall be submitted online only, not by physically.

Incomplete bids and amendments and additions to bids after opening of the bids

will be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened.

After technical bid is opened, for modification, if any, all shall be given equal

2.2) Price bids of technically acceptable tenders shall be opened after analyzed

&scrutiny of the technical bid.

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference

wherever necessary to ensure clear and proper co-relation of the two bids without

ambiguities whatsoever. Any technical questions information and clarifications

that may be required pertaining to this Tender should be referred to the Chief

Engineer (Gen), Gandhinagar, TPS-382041 reserves the right to reject any OR all

tenders without assigning any reasons thereof.

EW- 323 PUR-F-006 RFQ-

2.4) Bidders have to quote their rates online only as per GSECL’s given format of price

2.5) The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B) the price bid submitted in physical mode shall not be considered.

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only:-“Party shall have to quote their rates in Schedule “B”

of price bid only along with commercial terms and conditions. The details of

applicable GST, service charges, packing & forwarding charges, freight, insurance,

The supplier/contractor should mention separate HSN/SAC code and rate of GST

and cess as applicable for each item of goods/services. If no specifically mentioned

then company will have option to take the prices as exclusive of taxes and duties

at maximum higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if no

specifically mentioned then company will have option to take the prices as

exclusive of taxes and duties at maximum higher slab rates for the evaluation of

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as

applicable unless otherwise mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST, the

same must be clearly specified with valid declaration and certificate from

department. In the event of withdrawal/ cessation of the supplier from

composition scheme during the tenure of the contract, the rate(i. e. price)

mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer himself, In no case additional amount towards GST or

otherwise will be paid/reimbursed to supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where from

the bidder intends to supply the goods/services, meaning there by the bidder has

to supply the goods/services from the relevant declared/ registered place(s) of

(d) The bidder shall not include GST in their quoted rates; but the bidder has to

separately indicate the GST rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be applicable.

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and PAN

NO. (copy of PAN to be enclosed) Tenders submitted without GSTIN No by the

firms, the offer will be rejected without entering into further

correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 323 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may

be caused in his man or material. Moreover, the contractor shall be fully

responsible for any damage caused to the Corporation’s properties done by his

man/materials while executing the work. The Corporation will be entitled to

recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work force

of contractor is inadequate, other agencies/ departmental personnel will be put in

parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job or his

work is not found satisfactory the same will be got done at his cost and risk and

additional expenditure incurred by the Corporation will be recovered from him by

giving one week's notice.

4. To sublet or transfer of contract without prior written approval of Corporation

shall be treated as breach of contract and it shall be punishable by forfeiting the

S.D. as well as termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of

contract and in case of disputes. The decision of Chief Engineer (Gen), TPS

GANDHINAGAR shall be final, binding & acceptable to the Contractor. If

contractor fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be

6. Conditional tender will not be accepted. Withdrawal of tender condition

unilaterally by you before or after opening of tender will not be permitted.

7. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's officer

and then if suitable will be accepted by the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition.

10. The rates should be quoted without any condition. The rates be written in words

and figures legibly.

11. Revision of prices or any commercial terms affecting the price after opening

of technical bids shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a non

judicial stamp paper, the cost of which will have to be borne by the contractor and

will have to sign the contract and tender booklet of the Corporation.

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder) security

deposit will be charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Works More than Rs.

Enterprise or Exempted 3% of Order End Cost

Organization which are

exempted from paying

For all other Enterprises 5% of Order End Cost 5% of Order End Cost

Note: Security Deposit will be collected from the successful tenderer at the rates

mentioned above. This may be recovered by deduction through running bills of the

contractors and / or by treating the Earnest Money Deposit (Bid Security) paid at the

time of submission of the tender.

EW- 323 PUR-F-006 RFQ-

14. The Bank Guarantees will be executed on the standard form prescribed by the

corporation. In case of the Bank Guarantees furnished / submitted, they should

have clear one time validity till the completion of the order in all respects and up

to the expiry of Guarantee period from the date of the work completion. Bank

Guarantee for Interim period will not be allowed. If by any reasons the work period

is extended then contractor should undertake to renew the Bank Guarantee at

least one month before the expiry of the validity failing which GSECL will be at

liberty to encash the same.

“It shall be mandatory to submit security deposit as per above table within

10 days from the date of issue of Letter of Intent before order placement. In

case when successful bidder not at all responding within notice period or

withdraws his offer then his EMD shall be forfeited and he will not be allowed

to participate in the tenders invited from the same office for the period of

One year for that place from where tender is invited.”

If the Tenderer fails to pay the Security Deposit or defaults in

execution of the orders placed or if GSECL suffers any financial loss due to

this, then GSECL will be at liberty to adjust the amount from other orders of

the same firm or by encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is to be

made through SIDBI / ICICI by Board, are to be borne by you as per the Govt. of

India’s latest guidelines.

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be

delayed, the tenderers will be asked to extend the same without change in

the prices or any terms and conditions of the offer. If any change is made,

original or during the extended validity period, the offers will be liable for outright

rejection without entering into further correspondence in this regard and no

reference will also be made.

16. If successful contractor fails to pay the required security deposit and does not

come forward to execute the work, the full value of EMD will be forfeited by the

17. Any terms and conditions mutually agreed to writing shall be for a part of the

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

20. Regarding the quality and acceptance of the jobs the authorized officer's decision

will be binding and final and no dispute on this account will be entertained.

21. General terms and conditions of the Corporation for works contract will be made

applicable for this work also.

22. No material for the said work will be supplied by the GSECL except specified in

schedule thereof.

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work

completion period as specified in this tender. Delay in execution of order on

account of any other reason will be subject to penalty.

24. PBG (Not Applicable) : “The supplier/contractor/party (i.e. tenderee) has to give

Bank Guarantee with validity period of additional 01 (one) month i.e. more than

actual Guarantee/Warranty period of 6/12/18/24/36/48/60 months (depending

upon product) to safeguard Company’s interest in case of any eventuality

happening on the last day of the Guarantee/Warrantee period after office hours of

the Bank or Bank holidays.”

25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take place in

supply and / or erection, testing and commissioning activities beyond contractual

cutoff date / stipulated period in the order shall be subjected to penalty (not

liquidated damages) at the rate of ½% of the contract price / order price per week

or part thereof subject to a maximum of 10% of the total contract value / order

value (i.e. End cost including taxes & GST).

EW- 323 PUR-F-006 RFQ-

26. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery

date will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated time

in all respects, the penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as

may be deemed necessary by the GSECL at its sole discretion at any time before

the due date of opening of the tender.

29. Tenderer should furnish a list of orders for similar work executed by them

indicating the name of the party and their order reference to whom they have

worked, to be furnished in Annexure- 6. Failure to do this will result on

contractor’s tender being rejected without any reference.

30. GSECL does not accept the printed conditions of any Tenderer. It will be ignored

without any reference; hence tenderers should withdraw such printed conditions if

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the GSECL,

the offers may be ignored. However it will be solely at GSECL’s discretion to

consider the technical deviations OR not for considering the Tenderer. No

correspondences of the Tenderer after opening of the bid will be entertained in this

33. The contractor will be responsible and liable for any damage to man and materials

during his work.

34. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also to

be used wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in Schedule-B

is executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding on

37. Registration certificate under labor contract act will have to be obtained before

execution of contract.

38. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

39. The following List of Annexures and Documents (available in this tender

document) should be invariably submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the tender.

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with

company’s seal should be submitted along with the Technical Bid in online only.

40. Please note that any additional conditions / deviations, if any, found in the

Commercial terms & conditions, then the Price Bids of such tenderers will not be

opened and no further correspondences in the matter will be allowed.

41. Tenderer should invariably fill up all the details of all the Annexure of this tender

document. This is mandatory. Also all the Annexures should be duly signed by

authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers submitted

with the tender should be serially numbered, and properly documented. This must

EW- 323 PUR-F-006 RFQ-

43. All the above points should be complied by the Tenderers. If not, tenders are likely

to be ignored without making any further reference.

44. If participating bidder/agency have stake in one or more other agencies / bidder

who are participating in same tender and on account of submission of wrong

information / declaration in the tender / enquiry certificate – A, then the bidder

will be declared as disqualified automatically and EMD / SD will be forfeited.

Further, GSECL shall take stern action including stop dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all tenders

without assigning any reasons thereof and to split up the work between the

parties as the case may be.

46. Relationship of employee: - Every bidder should, at the time of submission of

bid, give a declaration as under.

“If in any bidder company/firm, the interest (i.e. Shareholding in company and

share in partnership firm) of any employee of the tendering Company or his/her

relative as defined in section 2(77) of the Company’s act. 2013 is 10% or more, the

tendering Company will not deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further

dealing with the tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have conflict of

interest with other bidders. Such conflict of interest can lead to anti-competitive

practices to the detriment of Procuring Entity’s interests. The bidder found to have

a conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one more parties in this bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids

in which the parties are involved. However, this does not limit the inclusion of

the components/sub-assembly/assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers or

quote on their behalf in a particular tender enquiry. One manufacturer can

also authorize only one agent/dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/ management units in same/similar

line of business.

i) Bidder shall not act in contravention/violation to the provisions of competition

act, as amended from time to time. Every bidder should, at the time of

submission of bid, give a declaration, that bidder shall not have conflict of

interest with other bidders, as above

EW- 323 PUR-F-006 RFQ-

48. All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm along with a certificate regarding verification of authenticity of documents as per

the format placed at Annexur-1. All the documents submitted by the bidder in

support of the meeting Technical QR only shall be digitally signed by the Specified

Third-Party inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm.

The verification and certification of authenticity of documents is acceptable from any

of the following TPIAs:

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e.

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified &

certified by the Specified Third-Party inspection Agency (TPIA) or Statutory Auditor

of their Company or Practicing CA/CA Firm in support of Technical QR. All the

costs pertaining to third party verification and certification (including those by

statutory auditors) shall be borne by the Bidder. GSECL shall have no liability

(financial or otherwise) towards the same and shall not be liable for any claim/

dispute between the bidder and the Specified Third-Party inspection Agency (TPIA)

or Statutory Auditor of their Company or Practicing CA/CA Firm

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 323 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing

(On letter head digitally signed by a person duly authorized to Sign on behalf of the

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in support of

Meeting the Qualifying Requirements

Ref : Tender no.: ________________

M/s._______________________________________________(hereinafter called Bidder) having

Registered office at_____________________intend to participate in above referred tender of

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents,

which are also attached with this letter. The same has been verified from the Original

Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and

1. Doc ref. no. _________________________ dated______________ (name of Documents)

2. Doc ref. no. _________________________ dated ______________ (name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor

have any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________ (Bidder) for

the purpose of participating in the subject tender/s.

EW- 323 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that may be

caused in his man or material. Moreover, the contractor shall be fully responsible for

any damage caused to the Corporation’s properties done by his man/materials while

executing the work. The Corporation will be entitled to recover the damage from the

2. At any time if GSECL feels that progress of work is unsatisfactory and work force of

contractor is inadequate, other agencies/ departmental personnel will be put in

parallel for expediting the work. Amount so incurred will be recovered from the

contractor’s bill. In this case decision of the Engineer-in-charge shall be final and

binding to the contractor. At any stage of the contract period, if the contractor fails to

complete the job or his work is not found satisfactory the same will be got done at his

cost and risk and additional expenditure incurred by the Corporation will be

recovered from him by giving one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise

approved by the competent authority.

4. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not. Only

specified and scheduled materials are to be examined by Corporation's officer and

then if suitable will be accepted by the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of the

materials in good condition.

7. Any terms and conditions mutually agreed to writing shall be for a part of the

8. The authorized officer/person of the Corporation will have the liberty to check the

material and work etc.

9. Regarding the quality and acceptance of the jobs the authorized officer's decision will

be binding and final and no dispute on this account will be entertained.

10. General terms and conditions of the Corporation for works contract will be made

applicable for this work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except specified in

schedule thereof.

12. Penalty :-If the work is not done as per specification given by the Corporation in

stipulated time in all respects, the penalty will be levied as per Corporation's rules.

Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in the

order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the

contract price / order price per week or part thereof subjected to a maximum of 10%

of the total contract value/ order value (i.e. End cost including GST)

13. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery date

will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the contractual

delivery date the advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and materials

during his work.

15. While execution of this job our plant and auxiliaries will be in running conditions.

Hence contractor has to take all precautions for safety etc. Safety belts etc. also to be

used wherever necessary while working.

16. Corporation reserve the right to terminate the contract if quantity shown in

Schedule-B is executed earlier.

17. All the terms and conditions specified in Industrial & safety laws are binding on the

18. Registration certificate under labor contract act will have to be obtained before

execution of contract

EW- 323 PUR-F-006 RFQ-

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

20. Payment Terms: Party has to accept payment terms as per GSECL rules only i.e. as

per actual work done. NO ADVANCE payment will be allowed. Net Payment will be

released within 30 days after completion of work and submitting their relevant

21. Dispute Resolution Mechanism: For works contracts and composite Contracts, the

arbitration mechanism shall be governed by the Gujarat Public Works Contracts

Disputes Arbitration Tribunal Act, 1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim between the

parties arising out of or relating to this contract with reference to the

construction, interpretation, breach, termination or validity thereof (herein after

referred as "the Dispute") shall, upon the written request of either party by

referred to the authorized representatives of the Disputing Parties for resolution.

The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences or

contrary claims as indicated herewith in sub clause (1) of Clause 21 arising

under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be

referred to arbitration under the Gujarat Public Works Contracts Disputes

Arbitration Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once during

total contract period (for as & when and AOH/COH contract) maximum up to

Rs.1000 or actual cost per worker/ labour /person, whichever is minimum after

verification & recommendation by concern doctor. In case any worker left the work in

between than for replacement Worker Company will not provide any reimbursement,

however it is compulsory to submit new report of replacement worker for fitness

certificate at contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical

examination to be given to contract employee for whom GSECL are conducting

Periodic Medical examination at company’s cost at GTPS. If a contractor fails to

undergo periodic medical examination, they have to undergo prescribed investigation

as per hazard analysis from outside, No reimbursement to be given for these

investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW- 323 PUR-F-006 RFQ-

BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

Work of Complete Servicing / Repairing of 350 LPM/ 5 HP Capacity Submersible

Pump motor sets at GTPS. – as & when required basis.

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following

credentials for technically qualifying criteria in soft ONLY.

A. Technical qualification criteria:

1. Experience of having successfully completed similar works during last 7 years ending

last day of month previous to the one in which applications are invited should be

either of the following.

Similar work means: Party shall have an experience for Work of Complete Servicing /

Repairing of Submersible Pump motor sets in Units of GSECL, NTPC and Power

generating stations of other electricity board /corporation and Private Company.

Experience in other company / firm as an employee will not be considered. Bidder should

submit documentary evidence of work order with technical bid.

a. Three similar completed works costing not less than the amount equal to Rs.

b. Two similar completed works costing not less than the amount equal to Rs.

c. One similar completed work costing not less than the amount equal to Rs.

B. Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs. 0. 95 Lacs (Rupees

Ninety Five Thousand only) during the preceding three (3) financial years as one date of

Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as on

the last day of the preceding financial year. In case the Bidder meets the requirement of Net

worth based on the strength of its Subsidiary (ies) and/or Holding company and/or

Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and

its Subsidiary (ies) and/or Holding company and/or Subsidiary (ies) of the Holding Company,

in combined manner should not be less than 100% of their total paid up share capital.

However individually, their Net worth should not be less than 75% of their respective paid

share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual net

worth which shall not be less than 75 % of the respective paid up share capitals and y1, y2,

y3 are individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand- alone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes the following documents for

substantiation of its qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the Audited consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of

4) In cases where audited results for the last preceding financial year as on the date of

techno-commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit

EW- 323 PUR-F-006 RFQ-

the Certificate from practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last financial year shall be

considered for evaluating the financial parameters. Further, a Certificate would be required

from the CEO/CFO, stating that the Financial results of the Company are under audit as on

the date of Techno commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from Independent Statutory Auditor of

their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection

Agency ) empanelled / approved by GSECL along with copy of Annual Audited Accounts of

last three years.

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as

per Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves. Free

reserve means all reserves credited out of the profits and share premium account but does

not include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further, any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from

reserves and surplus.

C.Other requirements:

1. Details of P.F. code No. from the appropriate provident fund authorities and

Certificate of separate provident fund account number.

2. Details of Tools, tackles and equipment available with firm relevant to the job/subject

3. Details of skilled/semi-skilled persons presently employed by the contractor having

sufficient knowledge of similar jobs.

4. Bidder shall have to confirm to submit update workman Group insurance policy

covering all the labour who are going to work at GTPS site on award of the Contract.

5. Bidder shall have to confirm to submit update valid labour license from the Asstt.

Labour Commissioner on award of the Contract, if applicable

6. Bidder shall have to submit the copy of PAN card for Income Tax with documentary

7. Bidder shall have to submit the copy of updated valid GST registration number.

8. Bidder has to fill undertaking Performa regard to stop deal / black list thereof.

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all

tenders without assigning any reason thereof and to split up the work between

more than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected.

After acceptance of the Technical Bid, the Price Bid will be considered for

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 323 PUR-F-006 RFQ-

Sr. Details Confirmation

No. (Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and YES / NO

price). “Annexure - 4”.

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO

of work to be carried out by contractor specified duly

signed and with seal of firm.)

I / WE, confirm that following documents are attached with the technical bid of

Signature of the Tenderer

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE

GIVEN FLAG MARKING FOR IDENTIFICATION.

EW- 323 PUR-F-006 RFQ-

Subject: Work of Complete Servicing / Repairing of 350 LPM/ 5 HP Capacity Submersible

Pump motor sets at GTPS. – as & when required basis.

Reference: Tender No. EW-323

Due on date: / / 2026 .

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Scope of Work &

requirements during execution of work in tender mentioned under reference along

with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any, found in

the Commercial terms & conditions, our offer shall be out rightly rejected without

assigning any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other related

matters for the tender documents.

c) General rules and directions for the guidance of contractor booklet of GSECL,

GTPS on our website under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules,

Industrial Laws and Contract Booklet (a, b & c as above) and accordingly submitted

Signature of the Authorized

Representatives of the firm

Seal of the Firm

Name of the Tendering Firm / Agency:

EW- 323 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST

Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)

taking / Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) -

(If Applicable)

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is

required along with the Technical Bid)

PAN NUMBER (Also Physical Document is

required along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also

Physical Document is required along with

the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR

CONFIRMATION OF PAYMENT

Address of Registered Office Factory Works Authorized

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW- 323 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Description Quantity Unit

EW- 323 PUR-F-006 RFQ-

Work Completion Period

EW- 323 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER TENDER’S

PRE-QUALIFICATION CRITERIA.

Party should submit below executed detailed work order physically along with the

Technical Bid. This is mandatory.

Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS

No OF REFERENCE OF WORK AMOUNT FULLY ORDER

WORK No. & DATE EXECUTED. UNDER

YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW- 323 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID.

Party should submit below executed work performance certificate physically along

with the Technical Bid.

Sr. No. Name of the Authority by Reference No. & Details of Works

whom certificate is issued date

EW- 323 PUR-F-006 RFQ-

ANNEXURE – 8 ( for Works )

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] ( GST )

3 The Last three-year Audited Annual Accounts, Positive

Net worth certificate, and Average Annual Turnover

certificate certified by charted accountant as Per

Qualification Requirement

4 Please quote your GST Registration No. (Also Physical

Document is required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also

Physical Document is required along with the Technical

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case

may be], along with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval -

letter in the EMD cover).

EW- 323 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

AND TO BE SUBMITTED WITH TECHNICAL BID.

EW- 323 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and

“This is to certify that we have not worked for the subjected tender viz.…………………. to

other SEBs / Power Utilities with this tender details of GSECL at lower % price than the

% prices quoted in this tender by us for the same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6) months

are given below:

Signature of the Tenderer

Seal of the Firm

EW- 323 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical Bid.

1. PRICES:[FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR:__________________

3. GST :[INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. In case of GST(SGST,CGST OR IGST)please specify place

of Manufacturer unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee)(Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC

No./Valid UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the

date of opening of Technical Bid

11. PAYMENT TERMS AGREED: 80% against T.R.C. within

30days & balance 20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor ,partners, directors [As the case

may be], along with address, telephone, fax no. e-Mail ID

Signature of Tenderer Company’s roundseal

EW- 323 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING /

BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: Tender No.:

M/S. ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black

listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW- 323 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical Bid.

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the case

may be), along with Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate, and

Average Annual Turnover certificate certified by charted accountant as Per

Qualification Requirement.

(6) A copy of Goods and Service Tax Registration document along with valid

Registration Number as per Annexure –

(7) A copy of PF Registration document along with valid Registration Number as per

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance

with the GSECL’s Work Tender specifications and as per Technical detail work/

drawing as mentioned in the Tender Specifications. There is no commercial or

Technical deviation in the offer from the Corporation’s Tender Specification. I

undertake to abide by the GSECL’s tender description and Particulars. I undertake to

complete work strictly as per the GSECL’s Technical specification/ Scope of work/

Guaranteed Technical Particulars / Drawing, even if any technical deviations are

mentioned by me. I also undertake to abide by all commercial conditions of the

GSECL, including work completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender will be

out rightly ignored in the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the Tenderer is

not according to the GSECL’s specifications, Guaranteed Technical

Specifications/ Scope of work, Drawing and commercial terms and conditions

and false certificate is given by the Tenderer, then GSECL will not deal with the

firm for the present Tender. It is, therefore requested that the Tenderer should

take care in giving their offer and submission of documents.

3. The conditional tenders will not be accepted.

EW- 323 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the

quoted items/works of the tender along with online Technical Bid)

Ref.: Tender No: / Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted or

executed any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works

price/any work at rate lower than the rate offered in this tender in any station of

GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the period from six (6)

months prior to two (2) months after the bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of

GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above

undertaking shall not be considered as ‘offered’ price for the tender items in

subsequent tender, if it is not within period mentioned above

I/ We accept above undertaking.

Seal of the firm Signature of the tenderer

With designation

EW- 323 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

Sub: - Work of Complete Servicing / Repairing of 350 LPM/ 5 HP Capacity

Submersible Pump motor sets at GTPS. – as & when required basis.

ON FIRM’S LETTER HEAD:-

signatory of M/s. __________________________________ hereby certified that M/s.

______________________________________is not related with other firms who have

submitted tenders for the same work under this inquiry / tender and the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the

tendering Company or my/our relative as defined in section 2(77) of the Company’s act.

2013 is 10% or more, the tendering Company will not deal with such company/firm at

Also I /We declare that, I/We have not conflict of interest with other bidders, as

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict of

interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one

more parties in this bidding process, if :

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake

from any of them; or

c) they have the same legal representative/agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about

or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/sub-assembly/assemblies

from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers

or quote on their behalf in a particular tender enquiry. One manufacturer

can also authorize only one agent/dealer. There can be only one bid from

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

EW- 323 PUR-F-006 RFQ-

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that is

the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/management units in same/similar

line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time.

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW- 323 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA

To, create an environment where Business Confidence is built through Best Business

Practices and in fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical ■ Not to bring pressure

standards in business and recommendations from outside GSECL

professions. to influence its decision.

■ Ensure maximum transparency ■ Not to use intimidation, threat

to the satisfaction of inducement or pressure of any kind on

stakeholders. GSECL or any of it’s employees under

any circumstances.

■ To ensure to fulfill the terms of ■ To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

■ To ensure regular and timely ■ To provide goods and/or services

release of payments on due dates timely as per agreed quality and

for work done. specifications at minimum cost to

■ To ensure that no improper ■ To abide by the general discipline to be

demand is made by employees or maintained in our dealings.

by anyone on our behalf.

■ To give maximum possible ■ To be true and honest in furnishing

assistance to all the Vendors / information.

Suppliers/ Service Provider and

other to enable them to complete

the contract in time.

■ To provide all information to ■ Not to divulge any information,

suppliers/contractors relating to business details available during the

contract/job which facilitate him course of business relationship to

to complete the contract/job others without the written consent of

successfully in time. GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-

completion of agreement/ formal so as to influence the price.

contract/ work order.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW- 323 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

GANDHINAGAR THERMAL POWER STATION

Name of Work: - Work of Complete Servicing / Repairing of 350 LPM/ 5 HP Capacity

Submersible Pump motor sets at GTPS. – as & when required basis.

1. Party has to arrange for collection of the damaged Submersible Pump motor set from

Gandhinagar TPS within Three days at his cost and risk on receipt of Letter / mail or call

regarding collection of pump motor set.

2. Party has to arrange for returning the repaired pump motor set from their works to GTPS at their

3. Party will have to offer for initial inspection i.e. during dismantling of Submersible Pump motor Set

at their site for assessment of failed worn parts of pump motor set required to be replaced and

prepared Assessment Sheet / MOM. Copy of the assessment / MOM sheet is to be Submitted

along with the bill.

4. All required spares as per assessment sheet, party shall have to arrange the same & overhauled

the submersible pump motor set.

5. Party shall have to use genuine material and spares of pump motor set.

6. Party shall have to replace bearing / bush during repairing of each pump.

7. All the replaced old / damaged parts of each failed/damaged pump/motor should be required to

credit at GSECL, GTPS.

8. The repaired pump motor set should be tested at your works in presence of GSECL

representative and party shall have to submit test certificate along with repaired / overhauled

pump –motor set.

9. In case of fail of Pump Motor Set within guarantee period same pump shall be repaired by you at

free of cost, Transportation of the same in scope of party without any Extra cost. Moreover Party

has to collect the fail pump motor set within Three Days after intimation through call / mail / letter

from GTPS and same will be repaired on top most priority by the party.

10. The company reserves the right to terminate this rate contract at any time during contract period

without giving notice of termination of any reasons thereof.

11. Time Limit: Time limit for repairing of each pump-motor set is 10 days from the date of collect

the damaged / failed pump-motor set from GTPS site to date of receipt repaired Pump-motor set

at GTPS site. However, overall time limit of the work order is 24 Months from the date of

commencement of work order.

12. Performance Guarantee: Guarantee of repaired pump motor set should be given for 03 (Three)

months from the date of delivery of repaired pump set at GTPS,10% amount of the R.A. Bill

amount will withheld till the completion of Guarantee Period.

lf party is failed to supply the repaired pump-motor set within time limit mentioned in Sr. No

Penalty will be recovered from party’s bill of Rs. 200 per day for each pump set till the supply of

repaired pump & up to maximum limit of Rs. 5000 for each pump set then action will be taken

against Party as per corporation rule.

14. Agreement & lndemnity Bond:

Contractor shall have to execute Agreement on stamp paper of Rs. 300/- and Indemnity bond on

stamp paper of Rs. 300/- in the prescribed form before commencement of the work. The cost of

the stamp papers shall be borne by contractor.

15. SECURITY DEPOSIT :

Security Deposit should be paid within 10 (ten)days after receipt of LOI i.e. before placement of

order. The successful bidder has to pay an amount equivalent to 5% of the value of the work

order as a security deposit. Either in cash / D.D. / Bank Guarantees only'

16. Payment Terms:

Payment shall be made as per the actual work carried out. The measurement of work will be

carried out jointly.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 323 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

WHEREAS M/s. __________________________________________(Name and Address of

the Firm/company) having their registered Office at

________________________________(Address of the Firm’s registered Office) (hereinafter

called the “Tenderer”) wish to participate in the Tender No._______________ for

_________work (Supply / Erection / Supply & Erection Work, etc.) of

______________________ (Name of the Material/equipment / work) for Gujarat State

Electricity Corporation Limited (hereinafter called the “Beneficiary”) and WHEREAS

a Bank Guarantee for Rs._____________ (Amount of Bank Guarantee towards EMD)

valid till ____________ (mention here date of validity of this Guarantee which will be Six

months from the date of submission of bid of the tender) which is required to be

submitted by the Tenderer along with the Tender.

We,_____________________________________________(Name of the Bank & address of

the Branch giving the Bank Guarantee) having our registered Office at

_____________________ (Address of Bank’s registered Office) hereby give this Bank

Guarantee No. _________________ dated ____________ and hereby agree

unequivocally and unconditionally to pay immediately on demand in writing

from Beneficiary Gujarat State Electricity Corporation Limited or any Officer

authorized by it in this behalf any amount up to and not exceeding

Rs.____________(Amount of E.M.D.), (Rupees in words______________

________________________________________) to the said Gujarat State Electricity

Corporation Limited on behalf of the Tenderer.

We, ____________________________________________ (Name of the Bank) also agree that

withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer within its validity

or Non submission of Performance Guarantee towards execution/supply period by

the Tenderer within 15 days from the date of issue of Letter of Acceptance by the

Gujarat State Electricity Corporation Limited would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked & encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part

of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of

_______________ (mention here the date of validity of Bank Guarantee) and shall not be

terminable by notice or by Guarantor for change in the constitution of the Bank or

the Firm of Tenderer or by any reason whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or

alterations made, given, conceded with or without our knowledge or consent by

or between the Tenderer and the Gujarat State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

Beneficiary (i.e. GSECL) Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore our liability under this

Guarantee is restricted to Rs.__________(Amount of EMD) (Rupees

__________________________________) (in words). Our Guarantee shall remain in force till

_____________ (Date of validity of the Guarantee). Unless demands or claims under this

EW- 323 PUR-F-006 RFQ-

Bank Guarantee are made to us in writing on or before ___________ (Date of validity of

the Bank Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW- 323 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards execution/supply period ( Security

Deposit ) as per Commercial Terms & Conditions of Tender)

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Performance Guarantee towards execution/supply period )

words) to the said Gujarat State Electricity Corporation Limited on behalf

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s

Postal Address of the Bank with authorized

Branch Code, Telephone and signatory with Official Round

NAME OF DESIGNATED BANKS : As per Annexure - I

EW- 323 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee/Warranty period as

per Commercial Terms & Conditions of Tender)

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Performance Guarantee towards Guarantee/Warranty

words) to the said Gujarat State Electricity Corporation Limited on behalf

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s

Postal Address of the Bank with authorized

Branch Code, Telephone and signatory with Official Round

NAME OF DESIGNATED BANKS : As per Annexure – I.

EW- 323 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period

and Guarantee/Warranty period as per Commercial Terms & Conditions of

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Combined Performance Guarantees (PBG) towards

Execution/Supply period and Guarantee/Warranty period) Rupees

said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be

terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force

or banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s

Postal Address of the Bank with authorized

Branch Code, Telephone and signatory with Official Round

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW- 323 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd.

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period

up to March 31, 2027. The validity cut-off date in the GR is with respect to

date of issue of Bank Guarantee irrespective of date of termination of Bank

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-

operative Bank operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-

operative Bank Limited Operative Bank Ltd.

22 Gujarat Gramin Bank

EW- 323 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory

like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the

following Safety Rules. Concern principle contractors are responsible for informing &

observance of these rules by their supervisors/contract workers as well as the

owner/supervisors/ workers of sub-Contractors engaged, if any, by them for the work

contract awarded to them. Prior to commencement of the work, Contractor shall have to

submit a written assurance on their letterhead to the concerned Sectional Head /

Engineer-in-charge that they have thoroughly gone through these Rules, have educated

their employees / workers of their sub contractor and will strictly observe the said Rules

while execution of work under work contract awarded to them. They will have to

indemnify the company for any loss or damage / accident / injury to the company’s

property / employee or employee of their own in default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory

Manager as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL

gate pass format as per Aadhar card /Election card id proof & to follow the gate

pass issue procedure through concern department EE & SE, Security Officer,

LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer &

Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer

only for three days with prior permission of Factory Manager only. More than three

days, Permanent photo gate pass procedure shall be completed by contract agency

for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form

no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical

Officer for all contractor workers before commencement of work & examination

responsibility shall be taken by contractor as well as concerned Head of

Department .Pre-employment & Periodical medical examination of contractor

workers shall be carried out in form no.32 from GSECL Factory Medical Officer

after every six (06) months of contractor with their contractor workers. Contractor

shall be fulfilled all health requirements before commencement of work. After

completion of medical examination in form no.32/33, GSECL Factory Medical

Officer shall be signed in contract worker gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be registered

compulsory under The Building & Other Construction Workers (Regulation of

Employment and condition of service) Act, 1996 and The Gujarat Building & Other

Construction Workers (Regulation of Employment and condition of service) Rules,

2003 before execution the ”building or other construction work” means the

construction, alteration, repairs, maintenance or demolition, of or, in relation to,

buildings, streets, roads, railways, tramways, airfields, irrigation, drainage,

embankment and navigation works, flood control works (including storm water

drainage works), generation, transmission and distribution of power, water works

(including channels for distribution of water), oil and gas installations, electric

lines, wireless, radio, television, telephone, telegraph and overseas communications,

dams, canals, reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts,

pipelines, towers, cooling towers, transmission towers and such other work as may

be specified in this behalf by the appropriate Government, by notification but does

not include any building or other construction work to which the provisions of the

Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS training

format by TK Office/LWO.

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be

checked the issue PPE to contract workers as per nature of job, Form no.10 of

lifting tools and tackles, Driving license, Electrical contractor license, Electrical

trade qualifications, Safety induction training, SOP, supervisor qualifications etc.

EW- 323 PUR-F-006 RFQ-

After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be

signed in Contract worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who is

awarded the work order. Subletting of contract shall be allowed only if prior

approval of Power station chief before execution of work. Contractor/agency shall

be submitted the entire subletting contract documents with gate pass application

through concern department EE & SE, LWO/DGM, Safety Officer/Dy.Safety Officer

& Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

1956, Valid Electrical contractor License shall be submitted to concern electrical

department EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the

time of apply gate pass by agency/party with latest renewal from Chief Electrical

Inspector, Gandhinagar- Gujarat. Electrical License photocopy shall be checked by

Concerned HOD of Electrical Department/Electrical Safety Officer/Dy.Safety

Officer/ Safety Officer/Factory Manager.

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by

contract agency & qualification certificate with experience certificate shall be

submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety Officer /Safety

Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry

out the work on electrical lines and Apparatus, Contract person/worker

possesses a certificate of competency or electrical work permit, issued by the

Appropriate Government. That means, Electrical trade Qualification of contract

worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect),

ME/ M. TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM,

Dy.Safety Officer/ Safety Officer/Factory Manager at the time of apply for photo

gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual overhauling

work /24X7 round the clock work/major shut down work, Qualified Safety

Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma

in Industrial Safety) shall be engaged by contractor during dangerous

operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with

hazards & its control measures with each step , checking of lifting tools & tackles,

hydra mobile crane, Safety precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per nature

of vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles

(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver

license shall be checked every day by security shift in charge before entry in the

Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR,

with 05 years experiences. SOP will review & approve by concern

JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as

per the job requirement. Do not work without use of required P.P.Es. Contractor is

responsible to provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to

checked standard/make in PPE issue format by concern JE/DE/EE/SE/Safety

Officer/Factory Manager. Personal Protective Equipments / Safety Gadgets suitable

to give sufficient protection against hazards involved in their work / job to their

staff, as per the job requirement and insist / enforce their workers to put on the

same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs

found working without P.P.Es. Following is the list of various P.P.Es (as per

ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various works / worksites.

EW- 323 PUR-F-006 RFQ-

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety

Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to

their workers/supervisor compulsory & it will check by concern section HOD & Dy.

Safety Officer /Safety Officer at the time of gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and

International Standard before executions of work or at the time of gate pass apply

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

EW- 323 PUR-F-006 RFQ-

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his letter

head as per below mentioned format by Contractor before commencement of work

through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety

Helmet of all contractor workers at entry gate of Factory Premises & shall entered

contractor workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency should

always remain present at work site. Concern JE/DE of GSECL shall be supervised

the contract work as per SOP .

(19) Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/

C&I/Environment survey/Chemical etc measuring /testing

equipments/instruments which are used during contract work shall be submitted

before starting the work & shall be checked by concern JE/DE/EE before starting

work & it’s record shall be maintained in concern section.

(20) The contractor shall take all the required safety measures prior to commencement

of work on dangerous substances, machineries or area at which cautionary notice

is displayed and obtain “Line Clear” or “Work Permit” through the concern

EW- 323 PUR-F-006 RFQ-

Department / Section JE/DE and shall be informed to concern section JE/DE for

closed/ returned after completion of work.

(21) Safety talk/Safety work instructions shall be given to contractor workers by

concern JE/DE regarding hazards of specific work, risk & it’s control measure

(mentioned in HIRA) before starting the job work and records shall be maintained

for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are working

in factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by

contractor & contractor workers from Concern EE/Chief Chemist before starting of

chemical handling work.

(24) The contractor shall be checked & securely covered or securely fenced any opened

fixed vessel, sump, tank, pit or opening in ground or in floor which, by reason of its

depth, situation, construction or contents ,is or may be a source of danger before

starting the work each & every days or after interval/recess. Contractor supervisor

shall be informed to concerned HOD regarding any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches;

fuses, mobile phone etc are to be strictly followed by all workers who are working in

factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot work

job, remove all the inflammable material lying at or nearby worksite or cover it

properly by suitable protective covering. Also, special care shall be taken before

carrying out such job & see that all possible contributing factors to set fire shall be

removed / vanished prior to commencement of the work. Advance intimation shall

be given to concerned section / fire section to commence the work in fire prone

areas. They should also keep ready all the First Aid Fire Extinguishers /

equipments & fire extinguishing media / material like sand / water buckets or

other appropriate equipment at such place.

(27) While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior to

commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand

lamp shall be used. For taking care of the persons working inside the confined

space / vessel, a supervisor / person capable to keep continuous watch on

person(s) working inside, assist them in case of emergency or arrange to get

immediate outside help, shall remain present at entry point. Use full body safety

belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders /

entrants / passers etc shall remain available near entry point or the entry point

shall be cordoned by a barricaded tape with a cautionary notice. After completion of

the works, all the lids / covers / grills / grits opened, shall be re-fixed / re-placed

in the original position as it were prior to commencement of the work and leave the

work place in safe condition in all respect, so as to prevent accident to fellow

(28) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

leading to plans or its auxiliaries, on which there is traffic movements or possible

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by stacking

material, spare parts, tools-tackles, equipments etc), any passages / walkways /

gangways / aisles / staircases / ladders / lifts or any other approaches / roads

EW- 323 PUR-F-006 RFQ-

leading to plans or its auxiliaries, on which there is traffic movements or possible

traffic movements in case of emergency. Such passages are meant for safe escape in

the event of emergency. If it is utmost necessary to carry out work in such area with

blocking of passage, prior permission of Competent Authority or the Engineer-In-

Charge shall be obtained. To demarcate / declare the area as “UNSAFE”, cordon it

using barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments / machines /

gadgets like welding machine, hand grinder, hand drill etc, ensure for its safe

operation & use it only if it is found safe to use. Do not use defective, unsafe or

improperly maintained equipments.

The electrical power supply required to run such equipments shall not be taken

directly at their own but shall be obtained through concerned Electrical

Maintenance Departments or their authorized persons or under their observations /

guidance only. The Electrical Section shall provide temporary electrical connection

up to contractor’s Mains Board on which it is compulsory to install mains switch,

ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed

adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be

used shall be of adequate capacity, without any joint & shall consist of earth wire

also. Hence, it is necessary to use adequate capacity 3-wire power cord for single &

5-wire power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used

during work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which has

specific prescribed life span shall not be used in any case if its expiry date is over.

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by

Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based power

plant and list of tools and tackles shall be submitted with technical bid. Non-

Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by

JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift,

mobile crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps,

Eye bolts or any fixtures), it shall be checked and used only if found safe to use.

Also, ensure that these are tested, examined & certified in form no.10 by Competent

Person as per the Factory act-1948 & Gujarat Factories Rules and its validity do not

expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Valid

Test certificate of all Lifting machines used by Contractor to be submitted to

Dy.Safety Officer/ Safety Officer before commencement of work through

concerned EE/SE.

(33) Metal Scaffoldings to be used for working at height shall be of adequate size &

capacity. Obtain the work permit when working at height. While climbing on such

scaffolding or working on any structure at height, use of full body safety belt /full

body hardness with double lanyard & Fall arrestor & Helmet is compulsory. It is

also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant

activities / works except the work assigned to them, shall not loiter in the areas

other than their work jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas like

Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled

safely taking due care. To handle / shift such cylinders a special trolley /cage

meant for it must be used but in no case it should be rolled.

EW- 323 PUR-F-006 RFQ-

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur)

shall be provided on each vehicle by party/agency and it will check by shift security

in charge before entry of vehicles in the factory premises.

(37) No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any part of

a prime mover or of any transmission machinery while the prime mover or

transmission machinery is in motion. Examination or operation of motion

machinery shall be made or carried out only by a specially trained adult male

worker wearing tight fitting clothing as per section 22 of factories act

(39) In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

(40) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the Fire

Station Mobile No as well as Station Fire Officer or Emergency Control room no

which is displayed at prominent place of factory like Main Security Gate, All unit

control room, Canteen area, Safe Assembly points, Fire Station, All security gates,

Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be reported to

Safety Department through concerned Sectional Head / Engineer. The prescribed

Form No. 21 & ANNEXURE may be obtained from concerned section or Dy.Safety

Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical

Safety Officer through concern Sectional Head / Engineer. The prescribed

Electrical accident form no. A as per electricity act-2003 & Form No. 21 &

ANNEXURE as per Gujarat Factories rules shall be filled up by concern

department JE/DE with written consent of contractor. The Form may be obtained

from concerned Electrical section or Electrical Safety Officer. Electrical accident

investigation shall be carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical Officer to

LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then after injured

person may allow for work.

(42) For any incident occurred but have no injury to any persons should also reported

as per GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss

(43) Safety penalty shall be imposed against Offences by contract workers: If any

contract worker worked in a factory contravenes any provision of Factories act or

any rules or orders made there under ,imposing any duty or liability on workers,

contractor/agency shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

EW- 323 PUR-F-006 RFQ-

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety

Officer, Electrical Safety Officer, Factory Manager, If they will observed any safety

violations as per CO circular/statutory requirements then they must impose Safety

Penalty through office note directly against contract workers/ contract agency and

Office Note process through proper channel to concern Sectional head and Account

head for recovery purpose. Photograph/CCTV footage is to be put up with penalty

note by imposing officer.”

(44) Party will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from party RA bill and

recovery Office note put up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed compulsorily.

(46) After completion of work, cotton waste, grease, oil, unused material, welding rod

pieces, scrap etc. are to be removed by contractor and scrap shall be deposited to

scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire

incident & near miss accident will be considered. Steps can be taken to review the

job assignment up to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety requirements

/rules & regulations / norms and legal provisions laid down in various statutes.

Particularly the provisions of The Factories Act-1948 & the Gujarat State Factories

Rules-1963 (Amended up to date), The Electricity Act-2003 & rules, BOCW

Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health

(49) The above rules shall be scrupulously followed and where required, Contractor

/contractor workers may contact to the Dy.Safety Officer/Safety Officer/Electrical

Safety Officer in case of any ambiguity or needs further guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW- 323 PUR-F-006 RFQ-

Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his Sub-Contractors

shall at all times comply with all applicable labour laws, rules, regulations,

notifications, and bye-laws issued by the Central Government, State Government,

or Local Authorities. This includes all existing laws as well as any amendments or

new notifications that may come into force during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following

Acts/Statutes related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment &

Conditions of Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen’s Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of

Service) Act, 1979;

14. The Building And Other Construction Workers' Welfare Cess Act,

17. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain

fully responsible for ensuring compliance with all other applicable labour and

welfare legislations, rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition

to other obligations prescribed under various labour laws, rules, and regulations

issued by statutory authorities such as the State Government or Government of

India from time to time, which the contractor shall strictly comply with during

the execution of the contract.

1) The Factories Act,

The contractor should not deploy worker below the age of 18 years and

above 60 years for the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the

provisions of the Factories Act,

Payment of Earned Leave should be made monthly together with wages for

better compliance of law. The contractor shall maintain Earn Leave

Register in Form No. 19 as per the provisions of the said Act and

submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date

and kept ready for inspection at any time or submitted on-time to

the concerned authorities as per applicability of the Acts by contractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License

under Contract Labour (Regulation & Abolition) Act from the

appropriate authorities before commencement of work. The contractor

shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition) Act for employing necessary man power to be

required by contractor.

The contractor should not be allowed to engage fifty (50) or more contract

labourers without initiating to obtain the labour license under the

Contract Labour Act. (the said number i.e., fifty (50) or more includes

Supervisor and other staff).

EW- 323 PUR-F-006 RFQ-

3) Minimum W ages Act,

Contractor shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through nearest Nationalized

Bank compulsory, preferably situated in the premises of TPS area in case of all

works contract. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as well as debited entry of amount displayed in

the contractors’ own bank account as token of proof towards payment of Wages

through CLIM/prevailing system at relevant time. Apart from Payment of wages

through Bank, Contractors shall have to make all other payments like Advances,

Bonus, Leave Encashment etc. to their labours through bank only and cash

payment/entry will not be allowed.

Wages rates for contract laborers are applicable as per the terms and conditions

of the license. The contractor shall have to pay wages to workers as notified by

the Government of Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of

their right to minimum wages payment on or before 7th of each month shall be

dealt as per the provision of labour laws. Recurrence of the same may lead to

cancellation of awarded contract.

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm

/ Agency / Company itself for the subject work.

It should be ensured that all the contract labours engaged by

contractor are covered under the provident fund scheme and

employee’s pension scheme and their contribution must be remitted

regularly to the concerned R P F C . The photocopies of challan along with

E C R in this regards should be submitted regularly to the User

Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise)

statement regarding deductions against employees’ provident fund

and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages

(or at the rates made applicable by the Government time to time).

The contractor’s contribution and his workers contribution towards

provident fund and family pension scheme shall deposited by the

contractor with concerned PF Authorities.

5) W o r k m e n ’s Co mp ens ation & E m p l o y e r ’ s Li a b i l i t y I n s u r a n c e.

The contractors shall have to obtain Employee Compensation

Policy under the Employees Compensation Act before starting the

work. Employee Compensation Insurance shall be obtained for all the

workers engaged for the execution of awarded contract. If any of the

work is sub-letted, the contractor shall ensure that the sub-contractor

take and provide workmen's compensation and Employer's liability

insurance for the labours engaged. Contractor is liable to pay

compensation in case of accidental injury arising out of and in the

course of employment as per the said Act and shall bear medical

expenses due to on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly

basis along with the payment of wages, calculated on a pro-rata basis per

month, which is equivalent to 15 days’ wages for each completed year of service

for every worker. (* applicable to A R C / B R C works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an

accounting year, bonus, in accordance with the provisions of this Act,

For better compliance, the contractor should pay bonus amount on

a monthly basis along with wages calculated on a pro-rata basis per

month. Contractor has to submit the paid bonus details of its worker in

Form No. C as per the provisions of the said Act as and when required

EW- 323 PUR-F-006 RFQ-

by the Govt. Authority as well as by G S E C L .

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should

provide Maternity Leave and other benefits as per the provision of the said

9) The Building and other Construction Workers’ Act,

For any construction work, fall under the definition of Section

2(1)(d), happening outside / inside the Factory premises the said

act will be applicable and the contractor or its sub-contractor shall be

liable to comply with the provisions framed there under.

10) The contractor shall give preference to existing or local contract

workers for engagement in the awarded contract and shall issue

appointment orders to each and every workers individually at the time

of their engagement during the period of contract and terminate the

same at the end of the each contract.

Follow the mentioned procedure at each milestone for the

execution of works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour

Welfare Officer / Industrial Relations Officer for all formalities related

to labour law compliance before commencement of the contract

and onward Labour Law compliance thereof, so that later no

dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that

contractor’s employees maintain strict discipline as regards

security, methods of safe working etc, and not to cause any

hindrance to smooth running of power station or in execution of duties

by G S E C L staff. Any lapse in this regard will be viewed seriously

and if lapse found, contract is liable to be terminated. If any of

contractor’s staff is found unsuitable or not behaving properly,

the contractor shall have to remove such worker from the work-

site on demand by EIC. To maintain harmonious industrial

relations amongst contract labours is solely the responsibility of

contractor. Any breach of the same will be viewed seriously.

3. A digital system developed at the request of the agencies working at

the premises of GSECL, is to facilitate them for easy, efficient,

effective management of data, gate passes, attendances, medical

records, Police Verification documents etc related to their employees

/ workers deployed for various works and services against work order

4. On receipt of LOA and before commencement of work, authorized

representatives of the agency shall login in the CLIMS online portal /

prevailing system at relevant time and apply for registration of their

employees / workers uploading all information with required

documents in digital form. Upon completion of due verifications,

clearance by EIC and HR departments, contracting agency will obtain

gate passes. GSECL will only consider documents like wage sheet

duly accepted and signed by individual workers, as per the

engagement/deployment duration/hours of individual worker duly

certified by the agency, being the employer, for the purpose of

payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and up-

to-date data of their workers in the portal/ prevailing system at

relevant time. All statutory compliances under prevailing laws shall

remain the responsibility of the contracting agency. The agency shall

indemnify GSECL against any liabilities arising from non-compliance

of legal provisions or inaccuracies in the data maintained by them in

EW- 323 PUR-F-006 RFQ-

the digital portal of CLIMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the

specified limit under law, then necessary - Form No. V under the

Contract Labour (R& A) Act, 1970 or Form No. VI under the

Interstate Migrant worker (employment regulation) Act 1979 as

applicable is to be obtained for the purpose of obtaining Labour

License from the Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure

Bio-Metric punching and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff

at site for daily supervision and for maintaining of various registers

and records required under the Labour laws and contracts. No

payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid

for that specific work order only and contractor should not divert the

man power for any other work order. If any work or part

thereof is desired/required to sublet, the contractor shall obtain

the necessary permission of EIC in black and white well in advance

which is mandatory for considering the statutory documents of

agency other than the agency who awarded work order.

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the

Contract Labours engaged by them, on or before 7th of every

month through Nearest Nationalized Bank compulsory, preferably

situated in the premises of power station area. The

Contractor shall supply copy of Bank Statement duly stamped

by the Concerned Bank as a token of proof towards payment of

Wages through CLIMS / prevailing system at relevant time.

2. All Contractors has to comply & maintain statutory documents /

registers under the provision of labour laws & E P F Act.

3. In case the contractor having more than one contract in the same

T P S , the contractor shall have to obtain work order wise

separate Gate Passes and submit the same with the documents of

statutory compliance that too work order wise every month to the User

Department to enable their onward billing clearance.

(13) CONTRACTOR TO INDEMNIFY THE GSECL REGARDING

The contractor shall indemnify and keep indemnified the G S E C L

and every member, officer and employees of the G S E C L , also

Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in

connection with the matter referred in above clauses and elsewhere and

against all actions, claims demands, cost and expenses which may

be made against the G S E C L by any workman/ employees of

contractor or any sub- contractor and or from any liability any wise to

any workman/employees of the contractor or sub-contractor under any

laws, rules or regulation having in force of law including but not limited

to claims against the owner under employee compensation Act,

The Employee’s Provident Fund Act.1952, and/or the contract

labour (Abolition and Regulation) Act,

The G S E C L shall not be liable for or in respect of or in consequence

of any accident or injury to any workmen or other person in the

employment of the contractor or his sub-contractor, and the contractor

shall indemnify and keep indemnified the G S E C L against all

such damage and compensation and against all claims,

demands proceedings costs, charges and expenses whatsoever in

respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with

EW- 323 PUR-F-006 RFQ-

all the labour laws as above- m e n t i o ne d and keep the G . S . E. C .L .

indemnified in respect thereof.

G S E C L : shall be entitled / empowered to deduct directly from the bills,

the amount to be paid to engaged bonafide contract workers or the

contract workers engaged by Sub-contractor; any sum or sums

payable by main contractor / sub-contractor and which sum/sums

the Corporation is required to pay in capacity of Principal Employer on

account of the default

of contractor in respect of all liabilities incurred out of non-

compliance regarding any provisions of Labour Laws and same

amount shall be recovered from the pending dues of the contractor with

15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in

force at present and that may be framed by the G S E C L from time to

time in connection with contracts will be binding and acceptable to

The above are some of the major liabilities of the contractor in addition to

other liabilities prescribed under the various labour laws in force from

time to time from Statutory Authorities like State Government /

Government of India, which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as

provided to other statutory Government authorities and will be notified

to Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under

Labour Laws and EPF in CLIMS / prevailing system at relevant time.

Required documents shall be u p l o a d e d by the contractor in existing

portal /prevailing system at relevant time invariably each month to

Engineer In-Charge for onward process and smooth clearance by HR

List of docume nts require d for ga tepasses of contract

workers through clims /prevailing system

Description of documents attached

Copy of Work Order

2 Copy of P. F. Code No.

Insurance Policy as per subject of work order under the

Workmen Compensation Act,1923

Contract agreements/ subletting work contract documents with

Copy of Id proof of Aadhar card or Election voting card or

driving license or Passport only

6 Copy of Police Verification in respect of each contract workers

15. The contractor whose work order value is above Rs. 5 lacs shall have to

submit “Declaration cum Indemnity Bond” on Rs. 300/- Non-Judicial

stamp paper in prescribed Performa (Annexure- “B”) with Agreement and

Indemnity Bond before the commencement of the contract.

D E C L A R A T I O N CU M INDEMNITY BOND

( On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECL ARAT I ON CUM INDEMNITY BOND made at ------------------------

- (mention location) by M/S. ------------------------- having its Reg. office at---

“Contractor” which expression shall unless it be repugnant to the

EW- 323 PUR-F-006 RFQ-

context or meaning thereof, be deemed to mean and include their respective

assigns, successors, executors, subcontractors and / or administrators) of the

ONE P A R T in favour of

M/S Gujarat State Electricity Corporation Limited having its power

Station at … … … … … . . T h e r m a l Power Station (hereinafter referred to as

the “Company” ), which expression shall unless it be repugnant to the

context or meaning thereof be deemed to mean and include its assigns,

successors) of the OT H E R P ART.

W H E R E A S the COMPANY has entered into a contract with the Contractor

No: ------------------------- dated-------------------------“hereinafter called the

AND W H E R E A S it is one of the essential conditions of the Contract that the

Contractor shall comply with all the provisions of the Labour &

Industrial Laws, as may be applicable from time to time for the

discharge and completion of the works and completion of the Works and

Services covered under said Contract Labour (R & A) Act 1970,Child Labour

(Prohibition and Regulation) Act 1986,The Employees Provident Funds &

Miscellaneous Provisions Act,1952,Employees State Insurance Act

Minimum Wages Act,1948,Payment of Bonus Act,1965,Payment of Wages

Act,1936, Employees Compensation Act.1923, Factories Act,1948 and other

Labour Laws, Rules, Notifications and Codes which are at present

applicable to the contractor and which may be applicable during the tenure of

the contract (hereinafter referred as the ‘Laws’).

AND W H E R E A S the Contractor has agreed to execute this Declaration cum

Indemnity Bond to this effect and has agreed to indemnify and Company, it’s

Directors, Officers and employees and representatives indemnified and hold

harmless against all third party claims, charges ,penalties, fines, expenses

,losses, damages costs, suits or any other levy against the Company

and/or the management due to the failure of the Contractor to observe or

follow all applicable laws.

NOW THIS DEE D W I T N E SSE T H A S UNDER

1. The Contractor hereby declares that all acts, deeds, actions, activities,

conduct and lapse, delays, misdeeds, faults, breaches, inactions etc done

by his assigns, successors, executors, subcontractor and / or

administrators shall be construed to be have been done by the

contractor and he alone shall be liable for such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the

Contractor subject to the condition of execution of this Declaration cum

Indemnity bond, the Contractor declares and represents to the

Company that the Contractor has obtained all Statutory registrations,

Certificates, licenses and approvals required under the Laws

enabling the Contractor to execute the Contract in a legal and lawful

3. That in the event of any liability arising out of non-compliance of any ‘Laws’ of the

land by the Contractor in connection with the Performanceof the contract, the

Contractor shall bear all the resultant liability (ies) whatsoever, if any and that the

company , its Directors, Officers and employees, representatives, shall not be liable

for any such liability(ies). The Contractor undertakes to indemnify and keep the

Company and its Directors, Officers and employees, representatives

indemnifies, defend and hold harmless, against all losses, costs,

damages, claims, penalties, interest, expenses, demands, fines, legal

liability, causes of action, injury to persons, suits etc., which may be

suffered, incurred, undergone and / sustained by the Company

including the Costs and expenses that may be incurred in defending

EW- 323 PUR-F-006 RFQ-

any such liability(ies) claim(S), Proceeding (S) etc. that maybe made

or taken or taken or arise on the same by any Person, body,

authority, government, judicial / quasi - judicial authority due to

the failure or non-compliance of any such laws and

rules there under (including any amendments in acts, laws, statutes &

rules there under) of whatsoever kind and nature arising out of or in

any way connected with, whether or not such acts or omissions are

actual or alleged, active or passive with regard to the discharge of

the said Contract.

4. The Contractor further declares that in case of any suit / claim /

right / damages / compensation / fine / levy / charges / expenses /

losses / penalties / costs raised by the third party, including

contract labours engaged by the contractor, he shall join such

proceedings in such Suit/Court/Tribunal/Authority and effectively defend

5. The Contractor hereby agree and undertakes to make good any

loss, damage, claims, suits, demands, decrees, expenses that the

Company may suffer to the fullest satisfaction of the Company and if

the Contractor fails to make good the same then the Company shall

have the right to recover the same from and or any other loss

sustained, without any restriction or limitation, together with any other

incidental expenses, costs, and all incidental logistic expenses etc that

may be suffered by the Company from the Contractor and the

Contractor hereby further confirms and declares that this Declaration

cum Indemnity Bond is irrevocable and shall be final and binding

on him, his heirs, executors, administrators, legal representatives,

successors, subcontractors and assigns, wherever the context

applies. any claims, demands, shall be adjusted against any amount

due and payable to the Contractor and the Company shall have

the right to withhold any amounts due and payable to the

Contractor, till the settlement of such claims, disputes to the

Contractor towards discharge of such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the

laws of India and any dispute between the parties with regard to this

Declaration cum Indemnity Bond shall be resolved through the

dispute resolution process mentioned in the General Conditions of the

Contract (GCC).

IN W I TN E SS WH ER EO F, the said Contractor has hereunto set their hand

the day and year first hereinabove written.

S IGNE D SEALED AND DELIV ERED By the within named

(Authorised Signatory)

Rubber Stamp of Firm/Company

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

EW- 323 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders

in subsequent exchange of correspondence, the conditions of contract shall be

binding on the contractor and any change of variation expressed or implied

however made in the said conditions shall not be however valid or operative unless

expressly sanctioned by the corporation The contractor shall be deemed to have

fully informed himself and to have special knowledge of the provisions of the

conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the

English and one of the vernacular local daily newspapers stating the work to be

carried out as well as the date for submitting and opening tenders and time

allotted for carrying out the work also the amount of earnest money to be

deposited with the tenderer and the security deposit to be deposited by the

successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates

and any other documents required in connection with work which will be signed

by the Executive Engineer for the purpose; of identification shall be open for

inspection by the contractors at the office of the Executive Engineer during

3. Where the works are proposed to be executed according to the specification

recommended by a contractor and approved by a competent authority on

behalf of the Gujarat State Electricity Corporation Ltd. Such specification with

designs and drawings shall form part of the accepted tender.

3 The tender and receipts for payments made on the account of any work, when

executed by a firm, should be signed by all the partners except where the

contractor are described in their tender as firm in which case the receipt shall

be signed in the name of firm including the Partners or some other persons;

having authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form

stating what percentage above or below rates specified he is willing to

undertake the work. Only one rate or such percentage on all the estimated rates

or scheduled rates shall be mentioned.

6. Tenders which propose any alteration in the work specified in the form

invitation to tender or in the time allowed for carrying out the works or which

contain any other conditions of any sort, will be liable to rejection.

7. No single tender shall include more than one work. but contractors who wish to

tender, for two or more works, shall submit a separate tender for each work.

Tender shall have the name and the number of the works of which they pertain

be subscribed on the envelop.

8. The Executive Engineer or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will

enter the amount of the several tenders in a comparative statement in a

suitable form. In the event of tender being accepted the contractor shall

thereupon, for the purpose of identification, sign copies of the specifications

and other documents. In the event of tender being rejected the officer (Executive

Engineer ) shall authorize the paying officer to refund the amount of the earnest

money deposited to the contractor making the tender on his giving for the

return of the money.

9. The officer competent to dispose off the tenders, shall have the right of rejecting

all or any of the tenders without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard

to any matter relating to tender of the contract shall be valid and binding on the

EW- 323 PUR-F-006 RFQ-

corporation unless it is signed by the Executive Engineer.

11. The memorandum of work to be tendered for and the schedule of materials to

be supplied by the Gujarat state Electricity corporation Ltd. and their rates

shall be filled in and completed by the office of Executive Engineer before the

tender form is issued if a form issued to an intending tenderer has not been so

filled in and uncompleted he shall request the said office to have this done

before he completes and delivers his tender.

12. All work shall be measured, meet by standard measure and according to rules

and custom and usual in the use in the Gujarat state electricity corporation

Ltd. and no proposals to adopt alternative method will be accepted. The

Executive Engineer's decision as to what is the usual method in use in the

Gujarat state Electricity Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of

the corporation produce along with his tender a solvency certificate from the

collector of the District within which he resides or a bankers Certificate of his

financial stability if he fails to produce such a certificate his tender will not be

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site

conditions etc. whether inspected or not by him.

16. Submissions of a tender by a contractor implies he has read the instruction

and conditions of contract and has made himself aware of the scopes and

specification of the work to be done & of the conditions and rates at which

stores etc. will be issued to him and local conditions and other factors bearing

on the execution of the work.

17. Under no circumstances shall any contractor be entitled to claim enhanced

rates for any items of contract without prior sanction of the competent

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein

referred as "Corporation") of the work specified in the under written memorandum

within the time specified in Scheduled B (memorandum showing items of work to

be carried out) and in accordance in all respect with the specifications design

drawing and instructions in writing and as per annexed conditions of contract and

agree that when the materials for works are provided by the corporation such

materials and rates to be paid for them shall be as Provided in schedule A hereto.

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit(if applicable) in the form of Bank

Guarantee/ Demand Draft in favour of GSECL payable at Gandhinagar within

10 days of date of issue of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence.

Should this tender be accepted I/we hereby agree to abide by and fulfill all the

terms and provision of conditions of contractor annexed hereto as applicable and

in default thereof forfeit and pay to the corporation the sums of money mentioned

in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP.

LTD. in respect of sum of Rs. (The amount to be specified in figure & words,) Is

herewith forwarded representing the earnest money (the full value of which is to be

absolutely forfeited to the CORPORATION l/We not deposit the full amount Deposit

of the said conditions/otherwise the said sum of Rs. Shall be refunded

on surrendering the original receipt.

EW- 323 PUR-F-006 RFQ-

Signature of the Contractor Address of the

Signature of witness Address of Witness

The above tender is hereby accepted by me on behalf of the Gujarat State

Electricity Corporation Ltd.

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

EW- 323 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance

thereof together with the document referred to therein or individual work order

in the case of term contracts including these conditions schedules and or

additional conditions attached to the form of tender or individual works, order,

rate schedule the specifications and the drawings and all these documents as

applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules

and/or additional conditions and the specifications and/or drawing as issued

on the contractors for the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall,

unless there be something in the subject or context repugnant to such

construction means the work or the work contracted to be executed under or

in virtue of the contract whether original or altered.

(d) The "Contractor” means the individual or firm or company. Whether

incorporated or not, undertaking the works and shall include his or its legal

personal representatives successors and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the

"Accepting Officer" means the officer who is authorized to sign and signs the

contract on behalf of the corporation.

(f) The letter “EE" means Executive Engineer who in the case of measurement and

lump sum contracts directs the contract and the letters S.E. mean

Superintending Engineer and "CE(G)" means Chief Engineer (Generation), who

administers and in the case of the term contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by

the Chief Engineer (Gen), to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief

Engineer (Gen), or the Superintending Engineer or the person deputed by him

for the particular purpose.

(i) B.S. means the "British Standards" as issued by the British Standard

Institution. "A.S.” means the “American Standards" as issued by the "American

Standards Institution" and "I.S." means the “Indian Standards" as issued by

the Indian Standards Institution. Wherever the above mentioned abbreviations

are referred to in the specifications and/or work orders, they mean

the addition with all amendments current at the date of issued of tender

document of work orders.

In case of measurement and terms of contracts "Specifications" mean those

contained in Gujarat State Electricity Corporation Ltd. Schedule together with

any amendments etc. embodied in the tender documents “Drawing” refer to

those accompanying the tender documents and/or any work orders referred

(j) The “Contract Sum" means the sum accepted or the sum calculated in

accordance with the prices accepted in the tender and/or the contract rate as

payable to the contractor for the full and entire execution and completion of

(k) "The date for completion" is the date or dates of completion of the work or any

part of the works set out or ascertained in accordance with the individual work

orders and the tender documents or any subsequent agreed amendments

EW- 323 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the

security deposit for the performance of the contract.All damages, costs, charges,

expenses and other sums which may be or may become due to payable by the

contractor to the CORPORATION under the terms of the contract may be deducted

from the cash the proceeds of sale of the securities so deposited (which the officer

or person to whom the same may be endorsed as aforesaid is hereby authorized to

sell that purpose) of from the interest of any such securities or from any sums or

which may become due to the contractor by the CORPORATION whole or the

balance unapplied as aforesaid of cash securities so deposited being repaid or

transferred and returned as may be to contractor after the date on which the final

bill is paid or after the expiry of the date up to which the contractor has to

maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall

strictly observed by the contractorand shall be reckoned from the date on which

the order to commence the work is given to the contractor. The work shall

throughout the stipulated period of contract be proceeded with all due diligence

(time being deemed to be the essence of contract) and for delay the contractor shall

pay compensation an amount equal to half percent per one week for the Contract

value or as per the decision of the Competent Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have

tendered himself to pay compensation amounting to the whole of his security

deposit (whether paid sum or deducted by installments) or in the case of

abandonment to the work owing to serious illness/ death of the contractor or any

other cause, the Executive Engineer on behalf of the corporation shall have

powers to adopt (a) below and any of the following causes under (b) and (c) as he

may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to

the contractor under the hand of the Executive Engineer shall be conclusive

evidence and in that case the security deposit of contractor shall stand forfeited

and be absolutely at the disposal of the corporation.

(b) To employ labor paid by the corporation to supply materials to carry out the

works, or any part of the works debiting the contractor with the cost of the labor

and the price of the materials (as to the correctness of which cost & price, the

certificate of Executive Engineer shall be final & conclusive against the contractor)

and crediting him with value of the work done. In all respect in the same manner

and at the same rates as if it had been carried out by the contractor under the

terms of this contract and in that case the certificate of the Executive Engineer as

to the value the work done shall be final and conclusive against the contractor.

(c) To order that the work of the contractor be measured up and to take such part

thereof as shall be unexecuted out of his heads and to give it to another contractor

to complete in which case any expenses which may be incurred in excess of the

sum which would have been paid to the original contractor if the whole work had

been executed by him (as to amount of which excess expense the certificate in

writing of the Engineer shall be final, conclusive and shall be paid by the original

contractors) and shall be deducted from any money due to by the corporation

under the contract or otherwise from his security deposit of the proceeds sale

thereof or a sufficient part thereof.

In the event of the above causes being adopted by the Executive Engineer the

contractor shall have no claim to compensation for any loss sustained by him by

reason of his having purchased or procured any materials or entered into any

EW- 323 PUR-F-006 RFQ-

engagement or made any advances on account of or with a view to the execution of

the work or the performance of the contract. And in case the contract shall be

rescind under the provision aforesaid the contractor shall not be entitled to recover

or be paid any sum for any works thereof actually performed by him under this

contract unless and until the Executive Engineer shall have certified in writing the

performance of such work and the amount payable to him in respect thereof and

he only be entitled to be paid the amount so certified.

4. Notice for Unsatisfactory Progress :

If the progress or a particular portion of the work is unsatisfactory the Executive

Engineer whose decision shall be final shall not withstanding that the general

progress of work is satisfactory be entitled to take action under Clause 3(b) after

giving the contractor 10 days notice in writing and the contractor will have no

claim for compensation for any loss sustained by him owing to such action.

5. Action in the case of Default by Contractor:

If any case in which any of power conferred upon the Executive Engineer by

Clauses 3 and 4 hereof shall have exercisable and the same shall not have been

exercised, the non-exercise thereof shall not constitute a waiver of any of the

conditions hereof and such powers shall notwithstanding be exercisable in any

further case of default by the contractor for which by any hereof he is declared

liable to pay future compensation shall remain unaffected in the event of the

Executive Engineer taking action under sub-clause (a) or (c) of Clause 3 he may, if

he so desires take possession of all or any tools plant materials and stores in so

upon the work or the site thereof belonging to the contractor or procured by him

and intended to be used for the execution of the work or any part thereof paying

for allowing the same in account at the contract rates or in the case of a contract

rates not being applicable of current market rates to be certified by the Executive

Engineer whose certificate thereof shall be final. In the alternative the Executive

Engineer may by notice in writing to the contractor or his clerk of works, foreman

or other authorized agent require him to remove such tools Plant materials or

stores from the premises within a time to be specified in such requisition the

decision to the contractor failing to comply with any such requisition the decision

of the Executive Engineer as to the expense of any such removal and the amount of

the proceed and expense of any such shall be final and conclusive against the

6. Extension of Time Limit :

If the contractor shall desire an extension of the time limit for completion of the

work on the ground of his having been unavoidably hindered in execution or any

other ground he shall apply in writing to the Executive engineer and the executive

Engineer may, if in his opinion there are reasonable grounds for granting extension

recommend such extension as he thinks necessary or proper. The decision of the

competent authority in this shall be final.

7. Completion Certificate

On completion of the work the Contractor shall be furnished with Completion

Certificate by the Executive Engineer of such completion but no such certificate

shall be given nor shall be the work of considered to be complete unit works are

taken over and/or duly tested and put to operation as the case may be nor until

the work have been measured by the Engineer in Charge or where the

measurements have been taken by his subordinates until they have received the

approval of the Executive Engineer the said measurements being binding and

conclusive against the contractor.

8. Effect of the Certificate :

No payment shall be made for any work estimated to cost less than Rs. 1,000 till

after the whole of said work shall have been completed and certificate of completion

given. But in the case of works estimated to cost more than Rs. 1,000 contractor

shall on submitting a monthly bill thereof to be entitled to receive payments

propionate to the part of the work them approved and passed by the Engineer-in-

charge whose certificate of such approval and a passing of the sum so payable

EW- 323 PUR-F-006 RFQ-

shall be final and conclusive against the contract of all such intermediate payment

shall be regard as payment by way of advance against the final payment only and

not as payments for work actually done, completed and shall not preclude the

Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work to be

removed and taken away and reconstructed or re erected not shall any such

payment be considered as admission of the due performance of the contractor any

part thereof in any respect of the accruing of the claim nor shall conclude,

determine or effect in anyway the otherwise or in any other way vary or affect the

contract. The final settlement and adjustment of the accounts otherwise or in any

other way vary or affect the contract. The final bill shall be submitted by the

contractor within one month of the date fixed for completion of work, otherwise,

the certificate of the Engineer-in-charge of the measurement and of total amount

the certificate of the Engineer-in-charge of the measurement and of total amount

payable for the work shall be final and binding on all parties.

9. Payment to Contractors:

The rates for several items of works estimated to cost more than Rs. 1000 agreed to

within shall be valid only when the item concerned is accepted having been

completed full in accordance with the sanctioned specification. In case, where the

items of the work are not accepted as so completed the Engineer-in-charge may

make payment on account of such items at such reduced rates as he may

considers reasonable in the preparations of final or running accounts bills.

Bills shall be submitted by the contractor each month on or before the date fixed

by the Engineer-in-Charge for all works executed in the previous month and the

Engineer-in-Charge shall take or cause to be taken the requisite measurement for

the purpose or having the same verified and the claim so far as it is admissible

shall be adjusted. If, possible, within ten days from the presentation of the bills,

If the, contractor does not submit the bill within the time fixed as aforesaid the

Engineer-in-Charge may depute a subordinate to measure up the said work in

the presence of the contractor or his duly authorized agent whose counter

signature in the measurement list shall be sufficient warrant and the Engineer-in-

Charge may prepare a bill from such list which shall be binding on the contractor

in all respects.

11. Supply of Materials to Contractor:

If the specification of the estimate work provides for the use of any special

description of material to be supplied from the corporations Stores or if it is

required that the contractor shall use certain stores to be provided by the

Engineer-in-Charge (such material and stores and the prices to be charged thereof

as hereinafter mentioned being so far as practicable for the convenience of

contractor but not so as in any way to contro1, the meaning or effect of this

contract specified in the schedule or memorandum hereto annexed) the contractor

shall be supplied, with such materials and stores as may be required from time to

time be used by him for the purpose of the contract only and the value of the full of

materials and stores so supplied shall be cut of or deducted from any such item

due or thereafter to become due to the contractor under the contract or otherwise

or from the security deposit or the proceeds of sale thereof if the deposit is held in

Government securities the same or a sufficient portion thereof shall be sold for the

purpose. All materials supplied to the contract or shall remain the absolute

property of corporation and shall on account be removed from the site of the work

and shall at time be open to inspection by the Engineer-in-charge. Any such

materials unused and in perfectly good condition at time of completion or

determination of the contract shall be returned to the corporation stores if the

Engineer-in-Charge so requires by notice in writing given under his hand but the

contractor shall not be entitled to return any such materials supplied to him as

aforesaid but remaining unused by him or for any wastage in damage thereto.

The contractor shall be responsible for the loss, destruction or deterioration of the

material stores or articles supplied to him by the corporation even if such loss,

destruction or deterioration has occurred under any circumstances whatsoever

EW- 323 PUR-F-006 RFQ-

beyond his control as if the materials, stores or articles so supplied were his

12. Works to be executed in accordance with Specifications, Drawings, Orders

The contractor shall execute the whole and every part of work in the most

substantial and workmanlike manner and both as regarding materials and in every

other respect in strict accordance with the specifications, the contractor shall also

confirm exactly , fully and faithfully to the designs, drawings and instructions in

writing relating to the work signed by the Engineer-in-Charge and lodge in his

office and to which the contractor shall be entitled to have access for the purpose

of inspection at such office or on the site of the work during office hours and the

contractor shall; if he so requires, be entitled at his own expense to make or cause

to be made copies of the specification, and of all such designs, drawings and

instruction as aforesaid .

13. Alterations in Specifications and Designs not to invalidate Contracts:

The Executive Engineer shall have powers to make any alterations, in or addition

to the original specifications designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out-the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer-in-Charge and such

alterations shall not invalidate the contract. Any additional work which the

contractor may be directed to do in the manner above specified as part of the work

shall be carried out by the contractor on the same conditions in all respect on

which he agreed to do the main works, and at the same rates as are specified in

the tender for the main work.

Where, however, the work is to the executed according to the designs, drawings

and specifications recommended by the contractor and accepted by the competent

authority. The alteration above referred to shall be within the scope of such

designs, drawings and specifications appended to the tender.

14. Rates for Works not entered in Estimate or Schedule of Rate of the

And if the additional and altered work includes any class of work for which no rate

is specified in this contract then such class of work shall be carried out at the rates

entered in the Schedule of Rates of the Division or at the mutually agreed upon

between the Executive Engineer and the contractor whichever are lower. If the

additional or altered work for which no rate is entered in the Schedule of Rates of

the Division is ordered to be carried out before the rates agreed upon then the

contractor -thin seven days of date of receipt by him of the order to carry out the

work inform the Executive Engineer does not agree to this rate he shall be notice

in writing be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider advisable provided

always that if the rates shall have been determined as lastly herein before

mentioned then in such case he shall only be entitled to be paid in respect of the

work carried out or expenditure incurred by him prior to the date of the