Tender specification for carrying out Arc spray coating on erosion prone areas of combustor water wall tubes of Unit-1to4 Boilers during annual overhauling in years 2026-28

technical bid. Details of Wires (Bond coat and final Coat) shall be consist of technical name, chemical

composition, origin of source, certificate from the supplier with date of manufacture for justifying its purity and

quality. Any bid without this information shall be rejected.

Important Note: Coating Wires offered by bidder in Technical Bid will be evaluated by GIPCL in line with tender

specification. In case coating wire are not found as per tender specification, bidder has to offer other coating

Wire acceptable as per tender specification. Offered coating wire will be evaluated and approved by GIPCL at

Techno-commercial Evaluation stage. Party shall not be allowed to use any coating wire other than the one

approved by GIPCL during Techno-commercial Evaluation stage.

2.2.2 Party to follow following procedure at site:

Party shall mobilize all Consumables, machinery, special tools& tackles, skilled technicians and other man

power to site well in advance.

 Surface preparation: In this stage remove the worn-out tube particles, corrosive media particles and loose

scale particles with high velocity alumina grit blasting to judge the adherence of the coating on Boiler tube

material. Surface roughness shall be maintained/measured as per coating requirement.

 Coating application: This stage involves coating of Boiler tube with suitable twin wire arc spray. Coating

shall be performed in specified patterns to enable complete homogeneity and ensure surface adherence.

This coating shall be tested at various stages of application to ensure uniformity in thickness.

 Coating Thickness: Minimum coating thickness to be achieved shall be 500 microns and max. Thickness

upto1000 microns.

2.2.3 Quality Control of ARC Spray coating:-

After application of the ARC spray, following quality parameters to be established:

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

 High hardness-Coating should achieve hardness level in excess of 55Rc with superior erosion resistance.

Erosion resistance shall be maintained at elevated boiler temperature.

 Superior bond strength; Coating should provide excellent bonding to most metallic substrates.

 Wear Resistance: Coating should provide excellent adhesive, abrasive and erosive wear resistance.

 Corrosion Resistance: Coating should be very high resistance to sulfidation in boilers and provide excellent

salt spray test corrosion results and are resistance to alkaline and oxidizing acid environment.

 Outstanding resistance to cavitation.

 High temperature performance: It should maintain good hardness at elevated temperature. The hot

hardness provides erosion and corrosion resistance to 1100 oC

 No heat affected zone: This thermal arc spray process should not introduce a micro structural changes

risking / cracking that could propagate into the boiler tube.

 Resistance to Thermal cycling; Thermal arc spray must have high bond strength and excellent corrosion

resistance to thermal cycling from room temperature to 1100 oC

# Vendor shall prepare specimens (02 Nos.) for testing during application of coating and such

specimens shall be sent for testing after coating process. The vendor shall submit test certificate

of all the tested samples of Procedure Qualification. Vender shall also submit the equal number of

fresh specimens to GIPCL for testing. All specimens shall be of Carbon steel base materials.

$ The parent material adjacent to coating area shall be masked properly so that the coating area

alone is exposed.

2.3 Extra attention to be given by contractor:-

 The arc spray coating work is carried out during Annual Overhauling (AOH) of Boiler Unit. During

AOH execution, many other jobs are also scheduled along with the metal spray work. Hence, party

shall have to work parallelly with other agencies and intermittently as per availability of front at

site in real time situation. Also, party may have to remain idle during working time, if front is not

available due to other work. Further, party may have to work in odd hours also as per need. The

total arc spray work shall be completed as per work schedule decided by Engineer In-charge. For

Metal spray work GIPCL will not guarantee availability of ID fans for ventilation purpose, as

shutdown work is taken on this system also. Party to make their own arrangement for their

comfort level to work continuously inside the combustor. They should clearly indicate in their bid,

how they will ensure continuous working environment without ID fans during metal spray

application work.

 Party shall make necessary exhaust fan arrangement for removal of fumes/gases generated while

application of ARC spray coating, if required.

 2 x 12 Hours work: -

Contractor should schedule the job based on four to five-man crew working in two (12 hours) shift in a day.

They have to furnish in the bid number of crews and machines they are going to deploy to site to complete

the job with in time schedule given in clause completion period below. They should bring sufficient extra

equipment and spares to avoid un interruptions of work and to ensure healthiness of their equipment for

timely completion of work.

 Bidder should arrange minimum Two sets of ARC spray equipment and accordingly additional crew

members shall be arranged at site for parallel work of ARC spray coating at multiple front for timely

completion of work.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

2.4 The bid submitted by the bidder not covering the total scope of work and services as detailed out in the

tender document shall be liable for rejection.

2.5 Quantum of job mentioned against all items in the price bid are indicative only & may vary as per site

requirement & not to be construed as maximum or guaranteed quantity. The quantities shown in the price

bid are approximate quantities for the contract period and they may vary as per job requirements.

2.6 All the miscellaneous activities pertaining to specific work to be executed for satisfactory performance is

in the scope of contractor in his quoted rates.

3. ITEMS/SERVICES TO BE PROVIDED BY GIPCL FREE OF COST

a. Electrical Supply at one location Distribution shall be done by Bidder.

b. Compressor air at 6 kg/cm2

c. Scaffolding for carrying out works wherever required.

Contractor has to arrange required Oxygen, Nitrogen and Aluminum oxide grit for blasting on their own.

Purity of these materials/gases shall be properly maintained by successful bidder.

Bidder should indicate quantity of all the above materials/gases required for completing the job in advance

after award of contract.

4. GENERAL INSTRUCTIONS

4.1 The Bidders who are interested in participating in the tender must read and comply with the instructions

and the terms and conditions contained in the tender document.

4.2 The bids shall be filled in by the tenderer clearly, neatly and accurately. Any alteration, erasures or over-

writing would be liable to make the tender invalid unless the same is neatly carried out and attested over

the full signature of tenderer. The decision of the Company to interpret the information and rates filled in

by the tenderer shall be final and binding on the bidder.

4.3 The Bidders are requested to make themselves fully conversant with the General Conditions of Contract,

Special Conditions of Contract, Technical Specifications, site conditions, safety and health aspects and

norms to be observed, etc. at the time of submitting their bids so that no ambiguity arises in these respects

subsequent to submission of the Bids.

4.4 Before quoting the rates the Bidder should go through the specifications, scope of work etc. and get himself

fully conversant with them. The bid should include cost of mobilization and cost to adhere to all safety

norms as described in the tender. No relaxation or request for revision of quoted/accepted rates shall be

entertained subsequent to the opening of bid on account of mobilization or Safety costs.

4.5 Bidder has to quote for all four units. Bids received for only one unit shall not be considered.

4.6 Failure to furnish all the information as required under the bid documents or submission of a bid containing

deviations from the contractual terms and conditions, specifications or requirements shall be treated and

rejected as being non – responsive.

4.7 The bids shall be required to be submitted within the time frames set out in the Notice Inviting Tender

(‘NIT’) and bids submitted thereafter shall not be accepted and considered.

4.8 The tender documents shall not be transferable.

4.9 The Bidders are expected to examine all instructions, forms, terms and specifications in the bid documents

and to fully inform themselves as to all the conditions and matters which may affect the subject matter of

the work/tender or the cost thereof. If any Bidder finds discrepancies or omissions in the specifications and

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

documents or is in doubt as to the true meaning or interpretation of any part, he shall seek necessary

clarifications during the pre-bid meeting.

4.10 Conditional offers shall be rejected at the outset.

4.11 The Company reserves the right to extend to the deadlines for submission of the bids by amending the bid

documents and in such a case, the rights and obligations of the Company and the Bidders shall be subject

to the deadline as extended.

4.12 During evaluation of bids the Company may, at its discretion ask the bidder (s) for clarification of their bid.

The request for clarification and the response shall be in writing and no change in prices or substance of

the bid shall be sought, offered or permitted.

4.13 The Company reserves the right to amend and modify the bidding documents at any time prior to the

deadline for submission of bids, either at its own discretion or in response to a clarification requested by a

prospective Bidder. In such cases, the Company may in its discretion extend the deadline for submission of

bids in order to facilitate the prospective Bidders for incorporating the effect of the amendment in their

4.14 The Bidders shall bear all costs and expenses associated with and incidental to the preparation and

submission of their respective bids, to attend meetings or conferences, if any, including any pre award

discussion with the successful Bidder, technical and other presentations, etc. and the Company shall not

be liable in any manner for the same.

4.15 In the event that the successful Bidder is a joint venture formed of two or more companies, the Company

will require that the parties to the joint venture accept joint and several liabilities for all obligations under

4.16 Timely completion of work and strict adherence to the allotted time frames shall be the essence of the

4.17 The Company reserves the right to qualify/disqualify any applicant without assigning any reason.

4.18 The Bidder shall be disqualified, if any untrue statement or misrepresentation is made in the bid forms,

attachments and other supporting documents submitted by the Bidder.

4.19 e-Reverse Auction will be conducted among the qualified bidders as per conditions of this tender.

4.20 To participate in e-Reverse Auction, bidders have to register on (n)Procure’s e-Auction Portal: https://e-

auction.nprocure.com.

4.21 After e-Reverse Auction process, L1 bidder shall be decided on lowest offered rate amongst other bidders

during specified e-Reverse Auction process.

5. VENDOR ELIGIBILITY CRITERIA:

1. Bidder should possess minimum three years of experience during last five years for metal spray work with

ARC/HVOF Spray Coating process in CFBC/ PF Boilers and should enclose the proof of the same. Also, Bidder

should have executed at least one work order for ARC/HVOF Spray Coating in CFBC boiler in last five years.

Bidder shall submit necessary evidence for the same like self-attested copies of work orders and Work

Execution / work completion certificates from clients. The work completion certificate shall comprise of Order

value & Executed value. Bidders should have executed the work directly. The work executed as a sub-

contractor or subletting agency shall not be taken in to consideration.

2. Bidder should produce evidence of having experience of successfully completed HVOF/ARC spray coating

works in CFBC/PF Boilers as defined hereunder for during last Five years ending last day of the month previous

to the one in which tender is invited, satisfactory progress of ongoing works etc. secured from clients along

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

with self attested copies of documentary evidence preferably photo copies of work experience. The

experience should be either of the following:

The experience should be either of the following:

For ARC spray process:

a. One similar completed work each costing not less than the amount equal to Rs 15.75 Lacs including taxes

b. Two similar completed work each costing not less than the amount equal to Rs 10.50 Lacs including taxes.

c. Three similar completed work each costing not less than the amount equal to Rs 7.88 Lacs including taxes.

3. Contractor has to submit satisfactory performance certificate from the client for ARC/HVOF spray coating.

4. Bidder shall submit the Details of Coating Wires that consists of technical name, chemical composition, origin

of source, certificate from the supplier.

5. Tender fee: The tender fee shall be accompanied in form of RTGS.

6. EMD: The EMD shall be accompanied in the form of DD/RTGS or Bank Guarantee given by Bank.

7. Bidder should have separate Employees Provident Fund code number towards registration of firm with RPF

8. Attested copies of relevant tender documents duly signed & seal on each & every page shall be submitted.

9. Bidder should have average annual turnover of 7.88 Lacs (during last three financial years (2022-23, 2023-24

& 2024-25). Bidder shall furnish annual audited financial statement duly certified by Chartered Accountant

for the last three financial years to demonstrate the financial healthiness of the company. The balance Sheet

and Profit and Loss Account must be in the name of the company. Any type of MOU for this purpose will not

be entertained.

10. The bidder has to submit INCOME TAX Permanent Account Number (PAN) and GST number of the firm. Copy

of the same to be submitted.

11. The net worth of the bidder as on 31.03.2025 should be positive as evidenced from audited accounts.

12. In case Bidder is Consortium/Joint deed of undertaking of company, the above requirements/credential of

consortium leader/bidder shall be considered unless otherwise specifically mentioned in the tender.

ADDITIONAL PRE QUALIFICATION CRITERIA

13. If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s) or Arbitration(s), either

completed or under progress during last five (5) years or Black Listed / Deregistered / Stopped or banned from

dealing in the past by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations, bid of that party will be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the Bidder without any demur

and that no further correspondence shall be done in this regard at any stage.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

14. Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety Laws and Regulations”

as amended in Annexure/ Form attached.

a. If any Fatal Accident / Violation of any safety law(s) / Rule(s) is / are found during the preceding Three (3) years,

Bid of that party will be liable to be rejected. Bidder agrees and undertakes to accept decision of GIPCL in this

regards as final and binding on the Bidder without any demur and that no further correspondence shall be

done in this regard at any stage.

b. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found to be false, incorrect

at any time in future, then the Contract awarded to that Bidder / Contractor shall be liable to be terminated

forthwith without any notice / correspondence and Bidder agrees and undertakes to accept decision of GIPCL

in this regards as final and binding on the Bidder without any demur and that no further correspondence shall

be done in this regard at any stage. Further, Performance / Security Deposit will also be liable to be forfeited.

Any dues to GIPCL from the Bidder / Contractor shall be recovered from the pending bills or any other dues

payable to the Bidder / Contractor, if any or otherwise through any other recourse available under the Laws.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid exchanged by the

Bidder and the Company, shall be written in the English language. Any printed literature furnished by the Bidder

may be written in another language, provided that this literature is accompanied by an English translation, in

which case, for the purpose of interpretation of the Bid, the English translation shall govern.

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs. 45,000.00 (Rupees Forty Five Thousand Only) and Non-refundable Tender fee Rs. 2950/-

(Rupees Two Thousand Nine Hundred Five Hundred only) shall accompany with Bid. Tender fee shall be

submitted through RTGS only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of Gujarat Industries Power

Company Limited from any Schedule Public Sector Bank or Schedule Private Sector Bank as per Performa of

BG enclosed with this e-tender.

Bank for EMD DD: Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, The EMD & Tender Fee may also be submitted through RTGS/NEFT/online mode of payment by

the bidders as per the details given below:-

BANK NAME: State Bank of India

BRANCH: Utility Building, Nani Naroli, Taluka Mangrol, Dist. Surat. Pin 394

IFSC CODE: SBIN0013423

BENEFICIARY NAME: Gujarat Industries Power Company Limited.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days after the due date for

submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security Deposit by successful bidder.

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER as soon as the tender is finalized and

after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and EMD should be submitted

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or (ii) withdraws his tender

before the validity date of the tender.

8. SCHEDULE OF EMD & TENDER FEES

EMD & Tender fee and Address for Submission:

other documents to be CHIEF GENERAL MANAGER (THERMAL)

submitted in physical GUJARAT INDUSTRIES POWER CO. LTD.,

form within due date of (Surat Lignite Power Plant)

closing of the tender Village – Nani Naroli, Taluka – Mangrol

District – Surat 394 112, Gujarat

Contact Person: B.G.Gajjar (AGM-BMD,TG & BOP)

Email:[email protected]

9. SUBMISSION OF BID

A: MODE OF SUBMISSION

The bids shall be submitted online at the (n) Procure within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre Qualification and Techno-commercial bid without price

Note: Tender fee shall be submitted online Only and EMD to be submitted in physical form within due date of

the tender without fail. Bid received after due date is liable to be ignored.

(a) Pre Qualification and Techno-commercial bid without price

 The tender document duly signed in all pages without price bid along with techno-commercial deviations, if

any shall accompany the bid. The following Information shall be provided in the techno commercial bid:

1. Eligibility criteria duly filled in Annexure-I.

2. Qualification and experience of site in charge, supervisors and engineers.

3. Schedule of deviation (Annexure- J) Technical as well as commercial, if any.

4. Electrical arc spray standard procedure followed by the party.

5. Electrical Arc wire technical specification.

6. Proof of experience meeting the minimum eligibility criteria

7. Performance certificate issued by clients.

8. Previous work order copies.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

1. Price bid shall be submitted only in soft form through (n) procure system.

Note: Estimated rates includes cost of all material and all manpower, equipments, vehicles, consumables, tools &

tackles, transportation, safety & statutory compliances, mobilization, contingency expenditure and

supervision charges etc.

2. GST/any other taxes & duties shall be paid extra at actual as per prevailing rate as declared by central

government on submission of documentary evidence. Taxes & Duties shall be quoted separately if applicable.

3. The quantities shown in the price bid are approximate for the contract period and may vary as per site

4. The Bidder shall fill the bid documents with utmost care in consonance with the instructions contained in the

The prices quoted are firm throughout the contract period and will not subject to any variation whatsoever.

(c) E-Reverse Auction:

In (n)Procure system provision may be made ARC process for reverse Auction.

1. For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders (rounded to the next higher whole

number) or Minimum three (03) eligible bidders (L1 to L3) will be invited.

2. L1 value will be declared through (n)Procure’s e-Auction Portal: https://eauction.nprocure.com to start e-

Reverse auction process and final received lowest auction price in the value by e-Reverse auction process will

be the final L1 price.

3. Minimum decremental value for the e-Reverse auction will be set by GIPCL prior to start of e-Reverse auction

and this will be applicable during each reverse Bid.

4. Duration for the e-Reverse auction will be 1 Hours with provision of extension for further 15 Minutes at every

single reverse bid received during the last 05 minutes, till there is no further reverse bid entry by the

participating Bidders.

1. Final quantity to be awarded shall be decided by GIPCL at the time of award of contract.

2. Payment shall be made based on actual quantity executed.

B: METHOD OF TENDERING/SIGNATURE OF BIDS

(i) The Bid must contain the name, residence and place of business of the person or persons making the Bid and

must be signed and sealed by the Bidder with his usual signature. The name of all persons signing should also

be typed or printed below the signature on each page.

(ii) Bid by a partnership firm must be furnished with full names of all partners and be signed with the partnership

name, followed by the signature and designation of one of the authorized partners or other authorised

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

representative(s). A certified copy of the power of attorney authorizing such partner or representative shall

also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the Corporation/Company by the

President, Managing Director or by the Secretary or other person or persons authorised to Bid on behalf of

such Corporation/Company in the matter. A certified copy of the board resolution/power of attorney

authorising such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialled by the person signing the Bid.

(vi) Bids not conforming to the above requirements of signing may be disqualified.

10. SCHEDULE OF DEVIATIONS

Whenever bidder deviates from the specifications the same shall be listed out in the “Schedule of Deviation”

attached as ANNEXURE-J to these specifications. Only those deviations, which are listed in this Annexure, shall

be considered. Deviations indicated elsewhere will be rejected.

11. INFORMATION REQUIRED WITH THE BID

Bidder should clearly indicate along with details called for in the bid, the plants where he has undertaken

similar work as also certificates from clients.

12. MODIFICATION & WITHDRAWAL OF BID

12.1 The Bidder may modify or withdraw its bid prior to the deadline prescribed for submission of bids.

12.2 No Bid shall be modified subsequent to the deadline for submission of Bids.

12.3 No Bid shall be withdrawn in the interval between the deadline for submission of Bids and the expiration of

the period of bid validity specified by the Bidder on the Bid Form.

13. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid and till official intimation

of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and I or their representative or other interested parties are

advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for such information from any

or all the Bidders, in writing as may be necessary. The Bidder will not be permitted to change the price or

substance of the Bid after the Bid has been opened.

14. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty (180) calendar days from

the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall constitute an agreement

that the Bidder shall have no cause of action or claim, against the Company for rejection of his Bid. The

Company shall always be at liberty to reject or accept any Bid or Bids at his sole discretion and any action will

not be called into question and the Bidder shall have no claim in that regard against the GIPCL.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

15. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents and fully inform himself as to all

the conditions and matters which may in any way affect the 'Works' or the cost thereof. If any Bidder finds

discrepancies or omissions in the specifications and documents or is in doubt as to the true meaning of any

part, he shall get clarified during techno-commercial discussion.

16. OPENING OF BIDS

16.1 Technical bid/price bid, will be opened by the authorized officers of GIPCL.

16.2 Preliminary Examination

16.3 The owner will examine the Bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed and whether the Bids are generally in order.

16.4 Arithmetical errors will be rectified on the following basis,

(a) If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price will be corrected & will be binding to

(b) If there is a discrepancy between the Total Bid Amount and the sum of total prices, the sum of total

prices shall prevail and the Total Bid Amount will be corrected & will be binding to the bidders.

17. EVALUATION & COMPARISON OF BIDS

17.1. GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest evaluated Bid in

conformity with the specifications of the tender documents.

17.2. The Technical Bids will be examined and will be classified into two categories (viz.)

(a) Bids which are acceptable as they are or which with some modifications can be made acceptable.

(b) Bids which are completely unsuitable and which cannot be made acceptable by modifications. These

Bids will be rejected.

17.3. Those Technical Bids for which it is possible to do so will be brought to an acceptable level of conformity

with the technical specifications through direct correspondence and/or negotiations with the Bidders.

17.4. All responses to requests for clarifications shall be in writing and shall be presented to the Company

through e-mail or in a sealed envelope on or before the given date requested by the Company. If the

Technical clarifications sought by the Company do not reach the Company on or before due date, the bid

will be rejected.

17.5. The comparison of all the Bids shall be carried out with reference to similar scope of work as per the

technical specification. Any deviation/omission shall be evaluated at highest quoted price of the

deviation/omission quoted by any of the Bidder. In case a separate price (for omission) is not given by any

other Bidder, a reasonable price of the same shall be taken.

17.6. The commercial deviation, if any, shall be loaded to bring all the bids at par. The loading shall be carried

out at an interest rate as 2% above PLR of SBI.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

17.7. A bid to be substantially responsive shall be one which on evaluation confirms to all the terms, conditions

and specifications of the bid documents without any material deviation or reservation.

17.8. For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the bid documents, GIPCL’s right

or the bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other bidders presenting

substantially responsive bids.

17.9. In the event of item rates to be quoted by the Bidders for unforeseen works, which are not taken into

consideration for evaluation, the lowest responsive bidder will be required to accept the lowest workable

rates offered by other bidders. This will be a pre-condition for award of the work to the lowest responsive

18. RIGHT OF REJECTION OF TENDERS

18.1 GIPCL reserves the right to accept or reject any bid or to cancel the Bidding process and reject all bids at any

time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders or

any obligation to inform the affected bidder or bidders regarding the same.

18.2 Any Tender without EMD and Tender fee will be treated as non responsive and shall be rejected at the outset

18.3 GIPCL reserves the right to split the scope & quantity to more than one agency among the bidders.

18.4 GIPCL reserves the right to debar any bidder from participation in future bids if such bidder has quoted an

abnormally low rate in the bid document/price bid.

19. AWARD OF CONTRACT

19.1 GIPCL will award the contract to the bidder whose quotation has been determined to be substantially

responsive and evaluated as the lowest quotation in conformity with the requirements of the specifications

and documents contained herein, provided further that the bidder is determined and evaluated to be

qualified to perform the contract satisfactorily.

19.2 The successful bidder shall be intimated of his selection through the Letter of Intent or Letter of Award/

Work Order which shall be sent to him through e-mail, courier, fax or registered mail.

19.3 GIPCL reserves the right to cancel/short close the contract during the contract period without assigning any

19.4 GIPCL reserves the right to split the contract quantity between vendors.

20. PERIOD OF CONTRACT

20.1 The Contract period will be for the period of Twenty-Four (24) Months from the date of actual

commencement of operation of the contract as stated in the work order.

20.2 GIPCL reserve the right to extend the contract duration for the period of 3 months at same rates and terms

& conditions of the contract without any price escalation and entering into any new contract.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

20.3 The said Contract Period can be extended if mutually agreed upon by both the parties up to one (01) year

and in such a case a revised work order shall be issued at the same rates and terms & condition or at

negotiated rates acceptable by both parties i.e. the Company & the Contractor.

21. Time schedule/Completion Period

Timely completion of the job within the scheduled time is most essence of this contract.

Max. time of completion is 3.0 hrs. / sq. meter after clearance given from GIPCL Engineer In-charge.

Hence bidder should furnish the details of machines, material and manpower they are going to deploy and

how they are ensuring the completion of above quantity of job within above time frame.

During shut down many agencies are working at site, hence contractor shall properly co-ordinate with

other agencies and complete their job.

In case of delay in executing the contract by contractor, GIPCL reserves the right to engage another

contractor and complete the balance job at the risk and cost of the contractor.

Contractor should submit their field quality plan to EIC before starting the work. Contractor should submit

the complete bar chart with applicable machine and manpower to establish how they are going to

complete the job within scheduled time.

22. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract to any other

party or agency.

23. GUARANTEE PERIOD

Guarantee period for the product used and workmanship shall be minimum two (02) years from the date

of application of metal spray. In case of failure of metal spray during the guarantee period, party to repair

free of cost at suitable time informed by GIPCL.

24. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILTY OF MANPOWER

(i) The Contractor shall deploy manpower suitably qualified and sufficiently numbered for the due and timely

execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower like technician, helper,

rigger, welders, cutter, electrician, store keeper etc. to properly complete the job in given time.

(iii) The Contractor shall depute its own workmen with proper identification to enter the plant premises after

ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the applicable labour laws/Acts

norms including but not restricted to the age of the workers, women workers and shall also ensure that a

police verification and security check for all the workmen engaged at the GIPCL site is done and necessary

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

documents regarding the same shall be submitted to the GIPCL’s authorized representative/officer-in-

charge. Any default in complying with the same or any misrepresentation regarding compliance of the

same shall entitle GIPCL to initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also be required to comply with the safety requirements and provide his workmen

with safety equipment like helmets, masks, gum boots, a uniform and other necessary PPEs for properly

undertaking the operations involved under this contract. Following are also to be issued:

a) Safety shoes/gum boot

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand gloves/Apron

(vi) Contractor shall nominate /authorise senior experienced person in writing as site in charge to co-ordinate

with GIPCL engineer and who shall bear overall responsibility for performance of the contract. Such person

shall remain present at site office allotted

to the contractor at SLPP site. Contractor has to submit the authority letter and documentary proof for the

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s Engineer In Charge for daily

maintenance job. They have to maintain daily job register and duly certified by engineer in charge. The

Contractor in co-ordination with the Engineer-In-Charge shall ensure the availability of adequate

manpower on a daily basis. As per the instruction of engineer in charge they have to allot the work and

execute the same in specified time.

(viii) During execution of the works, one or more jobs may be required to be done simultaneously and the

Contractor shall mobilize additional resources accordingly.

(ix) During emergency or similar situations, the Contractor shall be required to mobilize resources as per need

within the period of 24 hours as directed by GIPCL. If the contractor fails to mobilize sufficient manpower

to complete the job in time, GIPCL will execute the job through other agency at the risk and cost of the

(x) Contractor should mobilize sufficient number of manpower and execute the work in two shifts with

independent manpower. Contractor should not continue the same manpower more than 12 hours.

B: TOOLS & TACKLES AND CONSUMABLES

(i) All special equipment like, Metal spray torches/guns, powder feeder, tool and tackles like grit blasting

machine, hoses, flow measuring panel required to execute metal spray application work are in scope of

contractor. For timely execution of job, the contractor is required to maintain above equipment in good

working condition at site. They should maintain sufficient spares for repairing the equipment.

(ii) All tools and tackles to execute the contract are in the scope of the contractor. The contractor should

ensure that tools are in healthy condition. All consumable items i.e. cloth, cotton waste, kerosene oil, gases

(Oxygen, D/A, Argon), welding electrode, etc. would be in the scope of the contractor.

Note: the welding electrode should be approved make i.e. Advani, Oerlikon, ESAB, D&H, L&T.

(iii) The failure /defects of equipment due to improper method of maintenance, equipment assembly due to

contractor negligence, and the losses will be recovered from contractor’s bills.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He has to arrange all lighting

equipment such as power cable, hand lamps. The contractor has to take prior approval for taking electrical

power supply. The contractor should keep hand lamps of 24Volt, 240 Volt and sufficient quantity of halogen

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

(v) Electrician/supervisor should ensure that the cable connection is not in loose condition, which may cause

any damage or failure to the machine/manpower. Pin sockets of IS standards should be used for all

(vi) The Contractor must ensure that all the generated scrap, cotton waste, waste oil, tools and tackles,

chemical wastage are removed from the site immediately and he must ensure cleaning of the site. Further,

these items should be disposed off to the scrap yard or any other designated place as instructed by

Engineer In Charge. In case of heavy weight items, if required transportation may be arranged by the GIPCL

at the discretion of the engineer in charge. If the scrap removal is not done within the stipulated time given

by GIPCL Engineer, the scrap will be removed by GIPCL at the Contractor’s cost with penalty and it will be

deducted in the bill.

(vii) Insulation scrape materials like glass wool, ceramic wool etc. should be collected in gunny bags with proper

care and then disposed at a suitable location as per the instruction of engineer in charge.

(viii) It is the responsibility of site incharge to segregate and remove the scrap from site. Work will be certified

by E-I/C only after removal of scrap to the scrap yard.

25. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents, may notify the

Company before one week of last date of submission of online Bid, in writing or by E-mail at the GIPCL's

mailing address [email protected] as indicated in the 'Invitation to Bids'. The GIPCL's response (including

an explanation of the query) will be sent in writing or by E-mail to all prospective Bidders who have received

the Bidding Documents.

26. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the conditions and

matters work wise & cost wise. If any Bidder finds any discrepancies or omissions in the specifications and

documents or is in doubt for any meaning of any part, he shall request in writing for an interpretation/

clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

27. TERMS OF PAYMENT

All the payments against the work order shall be in Indian currency and payable through cheque/RTGS

A. Conditions of Payment:-

The contractor shall raise the invoice in duplicate in respect of the work performed or completed along

with the documents as hereinafter provided. On receipt of the invoice complete in all respects and with all

the said documents, the payment for the supply and for the work executed shall be made within 21 days

thereafter as per the following terms of payment-

1. 100% payment against the work executed duly certified by GIPCL E-I-C and on submission of PBG.

2. GST shall be paid along with bills after fulfillment of following terms:

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

(a) Submission of copy of registration certificate issued by GST (to be furnished only once).

(b) Citing the GST no. And the date of issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the invoices.

(d) The contractor shall be required to submit the proof of payment of GST of previous month/quarter, as

may be applicable as & when demanded by GIPCL/Owner/company.

(e) The Bidder shall inform the Owner in the event its registration certificate is cancelled or discontinued

for whatsoever reason.

(f) Final Bill shall be submitted along the Indemnity Bond and “No Claim No Arbitration” certificate as per

format given in Annexure – D & Annexure - E

B. Validity and Uniformity of Rates

The rates shall be valid for the Contract Period or the Contract Period and shall remain unaltered during

the entire Contract Period.

Item rates quoted, shall include cost of all consumables,( except free issue materials by GIPCL) labour,

supervision, tools & tackles, transport and any such other costs excluding statutory taxes as are not

specifically mentioned herein, but may be incurred by the contractor for the satisfactory and timely

completion of the work.

C. Deductions from Contract Price

All costs, charges or expenses payable by the Contractor under the terms of the contract or as per the

applicable laws, in respect of which he makes default in payment, shall be the liability of the Contractor.

Such amount or due may be paid by the Company and the Company shall be entitled to recover the same

from the Contractor by deducting the said amounts from the Contractor’s bills.

28. WORK MEASUREMENT / CERTIFICATION

1. The work is of specialized nature and the contractor should be fully conversant with modern practices and

should be able to carry out Metal Spray application independently. The contractor shall therefore be

required to engage qualified / experienced personnel.

2. Contractor supervisor shall co-ordinate with engineer in charge at every stage to ensure quality during

metal spray application processes like, surface roughness test after grit blasting, coating thickness testing

3. Ensuring the hardness of metal spray coating min 60HRC to 70 HRC. Suitable sample coupons to be fixed

as stated in the tender and establish the hardness.

4. The contractor shall be required to furnish satisfactory job completion report to GIPCL. The contractor shall

submit coating thickness report/Hardness report, after completion of work. Payment shall be released

based on the certified reports of the works.

The quantities specified are estimated and for tendering purpose only. Payment will be made, based on

actual work done as certified by Engineer-in-charge of GIPCL.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Quantities of individual items may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such alteration in scope

of work. GIPCL reserves the right to operate or increase/decrease quantities in each item or omit any item

included in Schedule of Quantity at his discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit etc. on account of the

After commencement of the work, GIPCL, for any reason may not require to be carried out the whole/part

of the work as specified in the tender, the ENGINEER-in-charge shall inform the fact for thereof to the

CONTRACTOR and contractor shall have no claim for any payment or compensation whatsoever on account

of any profit or advantage which he might have derived from the execution of the work in full but which

he did not derive in consequence of the full amount of the work not having been carried out nor shall he

have any claim for compensation by reason of any change having been made in the original specifications

and instructions which shall involve any curtailment of the work as originally contemplated.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

 Bidders who wish to participate in this tender will have to procure or should have legally valid Digital Certificate

(Class III) as per Information Technology Act-2000, using which they can sign their electronic bids. Bidders can

procure the same from any of the license certifying Authority of India or can contact (n)code solutions-a division

of GNFC Limited, who are licensed Certifying Authority by Government of India at address mentioned below

Bidder may go through the e-tendering instruction for online Bid participation through n-procure platform for

further details and guidance for participation in the tendering process through e-tendering. In case of any

queries related to e-tendering system, Bidder may write/contact at following details:

(n) Code Solutions – A division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

www.nprocure.com

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e-tendering

registration process

 Tender document is available only in electronic format. Bidders can download free of cost from the (n)Procure

portal (www.nprocure.com).

 All Bids Pre-Qualification / Techno-commercial bid (Part-1) and Price Bid (Part-2) shall be submitted Online

through the (n)Procure portal (www.nprocure.com). The Part-1 of Bid may be submitted in Physical form also

but Part-2 shall be submitted Online only. Physical submission of Price Bid will not be entertained. Also no fax,

e-mail, letters will be entertained for the same.

 Following should be submitted ‘off-line’ in sealed covers separately during dates & time set in ‘NIT’ at our Office

at Village: Nani Naroli, Taluka: Mangrol, Dist.: Surat - 394 110, Gujarat:

 Supporting Documents for Technical Bid

 To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

www.auction.nprocure.com and it is mandatory to submit the same along with physical

Techno-commercial Bid; so that the Bidder shall be allowed to participate in the e-Reverse Auction.

 Bidders who wish to participate first time in Online tenders will have to register their firm at GIPCL-SLPP by

applying for registration through ‘Vendor registration option’ available in the website -

http://etender.gipcl.com/ at least before five (5) working days from the due date set for Online Bid

participation. GIPCL will not be held responsible in case of late submission for Vendor registration. Bidders shall

fill the online vendor registration form and submit it online. GIPCL will create ‘Vendor Code’ which will be used

as user ID for online participation in GIPCL’s tenders. Both vendor code (user ID) and password will be

generated automatically and will be sent by auto generated e-mail to Bidder’s official e-mail account as

provided by Bidder in vendor registration form.

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

REVERSE AUCTION

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders (rounded to the next higher

whole number) from the total bids received OR (b) Minimum three (03) lowest bidders, whichever is higher,

shall be invited for participation in eReverse Auction through n-procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be informed to the qualified

bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract Price.

5) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on https://e-

auction.nprocure.com that the bidder shall be allowed to participate the e-Reverse Auction.

6) In case of any further information regarding online bidding or if a Bidder needs any assistance in accessing/

submission of online bid/ clarification or if training is required for participating in online e-reverse bidding, then

the Bidder can contact the following office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e tendering registration

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

GENRAL CONDITION OF CONTRACT

1. CONTRACT PERFORMANCE GUARANTEE (SD)

1.1. The successful Bidder, to whom the work is awarded, shall be required to furnish a Contract Performance

Guarantee/Security Deposit (SD) as security for the due performance of the Contractor’s obligations.

1.2. The said SD shall be submitted in the form of a Bank Guarantee as per Annexure-B attached herewith and

the same shall be obtained by the Bidder in favour of the Owner within 21 days from the date of Letter of

Intent (LOI)/Work order/Contract whichever is earlier from

 All Nationalized banks,  IndusInd bank,

 Axis bank,  Federal Bank

 ICICI bank,  Bandhan Bank

 HDFC bank  IDBI Bank

 Kotak Mahindra Bank,  KARUR Vysya bank

The SD amount shall be equal to ten percent (10%) of “Annualized Contract Price” (excluding taxes and

duties) and it shall guarantee the faithful performance of the 'Contract' in accordance with the terms

and conditions specified in these documents and specifications. To safeguard contract abandonment,

Successful bidder’s EMD to be converted to Contract SD.

1.3. The performance guarantee shall be valid for the period of 24 months from the completion date of

application of metal spray and claim period of BG shall be up to 3 months from completion of

Guarantee period. If claim period is not given by the bank, BG should be valid for Guarantee period

plus three months. The Guarantee amount shall be payable to the Owner in Bidder's home currency

without any condition whatsoever.

1.4. However, any delay in submission of initial SD will entitle the Company to cancel the contract /will result

in equivalent late release of entire SD after SD retention period. i.e. the duration of the validity of the

SD shall be extended by the number of days by which the Bidder delays in submitting the SD.

1.5. The amount of SD/Performance Guarantee will be returned to the Vendor/Contractor without any

interest at the end of the 'Guarantee Period' subject to and after deduction of any amounts duly

recoverable by the Owner hereunder.

In case of failure to adhere to the time schedule by the contractor penalty will be levied at the discretion

of GIPCL- Engineer in charge considering extent of delay in particular job. LD @ 0.5% of executed

contract value with GST per day for the delayed job shall be deducted from the contractor’s bill.

However, LD amount shall not exceed 10% of the executed contract value with GST for the given boiler.

LD shall be levied unit wise separately.

3. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor or any other reasons

attributed to contractor the decision of Engineer in Charge regarding the amount of recovery shall be

TENDER NO.: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

final and binding. However, the amount shall be restricted to 10% of contract value. Recovery will be

affected from the monthly bills and/or retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of GIPCL’s Engineer (I/c) within the time

frame given. GIPCL shall get the work done by third party at the risk & cost of contractor.

4. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses which GIPCL may have paid for which, under the contract the contractor

are liable, will be claimed by GIPCL. All such claims shall be paid by the contractor within 15 days failing

which the same shall be deducted from the contractor’s bills.

5. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in case contractor

fail to complete the job, GIPCL shall recover from his bill, Security Deposit and / or whatsoever for

expenses incurred to complete the job with additional 15% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization, time bound

completion of work, workmanship & safety (OHSAS policy of GIPCL) then GIPCL has right to terminate

the contract at any time by giving him 7 days advance notice without assigning any reason and will make

the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after giving 7 days

advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of the acts, matters or

things, which as per the contract are to be observed and performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

6. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCU ENGINEER requiring compliance,

with such further drawings and I or the GIPCL /ENGINEER instructions fails within seven days to comply

with the same, the GIPCL /ENGINEER may employ and pay other agencies to execute any such work

whatsoever as may be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the GIPCUENGINEER as a

debt or may be deducted by him from any money due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and equipments as per

directions of GIPCL I ENGINEER within the time frame given and/or violating the GIPCL's safety rules &

regulations, ENGINEER/ GIPCL shall get the work done by third party at the risk & cost of the

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

CONTRACTOR with additional 10% overhead charges of GIPCL and all costs incurred in connection

therewith shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may be

deducted by him from any money due or to become due to the CONTRACTOR.

7. SETTLEMENT OF DISPUTES

a. Any disputes or difference between parties arising out of the contract to the extent possible shall

be settled amicably between the parties. If amicable settlement cannot be reached all the disputed

issues shall be resolved through arbitration according to the provisions of Indian Arbitration Act,

1996. The place of arbitration shall be at Surat.

b. Work under the contract shall be continued by the contractor during arbitration proceedings unless

GIPCL shall order suspension thereof or any part thereof in writing or unless the matter in such work

cannot possibly be continued unless the decision of the Arbitration proceedings is obtained.

8. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the decision of GIPCL

will be final and binding on the contractor.

9. EMPLOYEE’S COMPENSATION INSURANCE

The contractor shall take all risk Insurance Policy to cover all his workmen, staff applicable under the

Workmen Compensation Act 1923 or any amendment thereof also insurance cover for third party

liability. The contractor shall keep GIPCL indemnified from all liabilities arising out of his action in

pursuance of this contract. The W. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL-site.EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his workers.

10. ASSIGNMENT AND SUBLETTING OF THE CONTRACT

The contractor shall not assign or sub-let any part of the contract to any other party or agency.

11. STATUTORY REQUIREMENT:

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules, orders and

notifications whether central or state or local as applicable to him or to this contract from time to time.

These Acts/Rules include without limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions of all the labour laws

applicable such as the Minimum Wages Act, 1948, Contract Labour (Regulation & Abolition) Act

Factories Act, 1948, Payment of Bonus Act 1965, Employees Provident Fund and Miscellaneous

Provision Act 1952, Industrial Dispute Act 1947, Employees Compensation Act 1923, Payment of

Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future applicable to the contractor

from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages, Salaries, Bonus, Social charges,

Insurance, Food, Accommodation, Transport, Medical and Canteen facilities and other statutory

privileges and facilities to his personnel as per law/rules/regulations and orders of the Central

Government, State Government, Local Authorities or other authorities as are in force from time to time.

All persons engaged by the Contractor for the performance of the obligations and works under the

contract shall be his workmen only.

2.2 The contractor shall have a valid labor license obtained from Licensing Authority under the Contract

Labor (Regulation & Abolition) Act-1970 at the time of execution of the contract covering all his

employees working at SLPP site and furnish the same to GIPCL before commencement of work failing

which GIPCL may terminate the contract at its sole discretion.

2.3 The Contractor shall at the time of execution of the contract have a EPF Code Number obtained from

the Authorities concerned under the Employees Provident & Miscellaneous Provisions Act, 1952 and

remit contributions in respect of the workmen employed by him at SLPP Site to the P.F office concerned

every month failing which GIPCL may pay the same and GIPCL will recover the amounts so paid by it

from the outstanding amounts payable by it to the Contrator.PF code of Gujarat region should be taken.

2.4 The Contractor shall duly maintain all records/registers required to be maintained by him under various

labour laws mentioned above and shall produce the same before the concerned Statutory Authorities

whenever required and called upon to do so.

2.5 The Contractor shall also submit periodical reports/returns to the various statutory authorities under

the Contract Labour (Regulation & Abolition) Act-1970, Employees Provident Fund Act etc. under

intimation to HR&Admn.Dept. of GIPCL.

2.6. The Contractor shall not pay less than the Minimum Wages notified by the Government from time to

time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his workmen, if any, in case they

are required to work beyond the prescribed hours under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all his employees working at

GIPCL. The contractor shall indemnify the company against any liability due to any work injury or

accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen I employee sustains any injury or disablement due

to an accident arising out of and in the course of his employment, provide necessary medical treatment

and pay compensation as applicable, required under the Workmen's Compensation Act,

2.10. If any of the persons engaged by the Contractor misbehave with any of the officials or the Company or

commit any misconduct with regard to the property of the Company or suffer from any serious

communicable disease, the Contractor shall replace them immediately. 2.11. The Contractor shall not

engage I employ persons below the age of 18 years. Employment of women shall be strictly according

to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual parties being a principal

employer on any account whatsoever in relation to their employment with the contractor. The Security

deposit will be released to the contractor at the end of the contractual tenure subject to an undertaking

by the contractor that in the event any of his workmen or the heirs of workmen puts up a claim for

recovery of money due to him from the contractor before the appropriate authority under the I.D.Act

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

1947 or under any other labor laws or for compensation under the Workmen's Compensation Act,

and the appropriate authority has given a direction for making payment the contractor will meet the

same or indemnify GIPCL if in the event GIPCL pays it as Principal Employer.

2.13. The contractor shall make payment of wages to his employees on fixed date within the period specified

under the applicable Law, in presence of representative of the company. He will submit a true copy of

wage sheet, attendance register and P.F. remitted challans on monthly basis to HR&A dept. for

verification and record.

2.14. The Contractor shall provide Safety items I kits to his employees such as safety shoes, goggles, ear plugs,

hand gloves, safety belts etc., if any, required under the law.

2.15. The contractor shall conduct pre-induction and periodic medical checkup of his workmen as per

applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his workers and should adhere to

all rules I regulations as per labor laws of Government and other statutory laws as applicable.

2.17. The contractor should register himself under the Contract Labor Act, Employee Compensation Act and

PF Act {Code no. to be mentioned) and submit the copy of registration certificate and should possess

the same from the date of commencement of work, failing which the contract is liable to be cancelled.

The E.C. Policy copy should be submitted to the GIPCL before commencement of the work and Labor

License should be obtained within one week from the date of issue of form-V. Contractor should apply

for Form-V immediately after receipt of LOI. A copy of Labour License shall be submitted to GIPCL, HR

& A Department.

2.18. Contractor shall have to insure his workmen /supervisors etc. under Group Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules, regulation, act enforced from

time framed by the government such as Factory Act, Employee Compensation Act, payment of 'Wages

Act', Minimum Wages Act', Provident Fund Act, All Labor Laws Act in respect of employees engaged by

him for the work and shall have to maintain necessary records. In case any amount becomes due to be

payable by him to his employees or to the Government under the above rules, regulation, Acts, GIPCL

reserves the right to recover the same from the running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the contractor along with the

2.21. Records as per the provisions of various statutory Acts will have to be maintained by the contractor and

submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect local sentiments. GIPCL reserves

the right to direct the contractor to remove any such person who does not comply with it.

2.23. The list is indicative in nature and not an exhaustive one. Any amendment/alteration/Notifications or

addition to the existing Law or a new statute shall automatically and immediately become applicable.

2.24. Annual Health Check Up:- As per statutory requirement, Contractor has to inform workmen deployed

at site for annual health check up as per schedule prepared by HR&A department.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the payment as per

the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the provisions of Contract

Labour Act, 1970 and maintain necessary records and registers under the said Act

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

3. Contractor shall submit a copy of each of the registration certificates with respect to Employees

Provident Fund and Employee Compensation Act within one week time, from the date of award of this

4. Contractor's employees, agent or sub-agent shall not smoke or light anything within the premises of the

Gl PCL and carry match box I lighter or any other explosive and /or inflammable material inside the

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein the nature of job to

be performed by him and fix time for which the concerned labourers are likely to be deployed.

Contractor shall also issue a temporary identity card specifying the period for which the labourer has

7. Contractor is fully liable for the persons engaged by him for above work; however, GIPCL reserves the

right to deduct any amount legally justified towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL shall get the

work done by third party at the risk and cost of contractor.

12. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act enforced from time

framed by the government such as Factory Act, Employee Compensation Act, payment of Wages Act',

Minimum Wages Act', Provident Fund Act, Payment of Bonus Act, Labor Law Act, maternity benefit act

in respect of employees engaged by him for the work and shall have to maintain necessary records. In

case any amount becomes due to be payable by him to his employees or to the Government under the

above rules, regulation, Acts.

13. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party workmen due to

any act omission I indiscretion on your part while undertaking the work and contractor shall fully abide

by the statutory requirements of the employee's compensation act. GIPCL shall not be liable for any

compensation due to accident, death or injury to any of contractor's workmen or any third party due to

negligence, act or omission on your part.

Necessary illumination at common works area will be provided by GIPCL.

15. SUNDAY/HOLIDAY SHIFT/NIGHT SHIFT

The contractor shall depute required manpower in Sunday/holidays and in nights consisting of

supervisor, technicians, helpers etc. for any emergency job which may come up.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

16. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL which are at

present in force and which may come into force during the pendency of the contract. Any violation of

any rules and regulations will entail immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test certificates as per

the Factory Act 1948 and the state factories rules has to be submitted to safety Deptt. Safety Deptt. will

check the certificates and if found okay, then only materials will be allowed to enter inside the plant.

Material inward gate pass will be made only after certification from Safety Deptt. Security Dept. will

inform to Safety Dept., as & when such tools and tackles brought at the gate for making entry in the

maintenance site.

The contractor has to submit the list of required safety gears along with safety equipment available with

him to safety Dept. Safety Dept will check for quantity and quality of the safety gears and then allowed

permission of work. Poor quality material will not be allowed to take inside the Plant. If quantity of

required safety equipment is not satisfactory, contractor will not be allowed to carry out the work using

such safety gears inside the Plant for the work.

17. GENERAL SAFETY CLAUSE

1. The Contractor shall observe and comply, with regard to his employees working at the SLPP site, the

safety norms as per the safety operating standards

2. The Contractor shall ensure that his employees are informed and trained regarding the safety standards

to be adopted while operating within the SLPP premises and the Contractor shall brief them regarding

the same and regarding the use of the personal protective equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his workers immediately

after execution of the contract and the Contractor shall ensure that his workmen wear the protective

equipment at all times during the work operation. Brand name for safety shoe & safety helmet shall be

suggested by safety representative of SLPP site. Such as:-

Sr No Model Company Specifications

1 Tough Hat, HP-TH Sure Safety IS : 2925-

2 V-Gard MSA ANSI/ISEA Z89.1-2009

3 PN 521 - Shelmet Karam

Sr No Model Company Specifications

1 Acme Fabrik plast SSTEELE (Strom)- Double Density IS: 15298-2011

2 Acme Fabrik plast TRIMAX(Adjacent) -Double

3 Worktoes Warren Worktoes - Warren Plus

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots, full body safety

uniform and belts, safety net etc. shall be issued and used as per the job requirements. Safety helmet

shall be of YELLOW COLOUR ONLY. Contractor will procure safety shoes from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS standard certificate to

the safety department. Contractor should purchase safety shoes of reputed brands. Safety shoes will be

issued every year. IS certificate and guarantee certificate must be obtained from the vendor and

submitted to the Safety department. Safety shoes should be heat, water, oil and chemical resistant,

having an anti-slippery sole of IS 15298- 2002 make.

5. It is duty of contractor to ensure that his workers are wearing required PPEs as per work requirement.

Contractor should ensure that their workers are wearing Safety helmet, safety shoes, dust mask,

goggles, ear plug etc. at all times when they are at work throughout the contract period. The contractor

has to maintain the PPE issue register with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same. Replacement shall

be made immediately.

7. The Contractor shall be responsible for providing first aid or emergency medical help and treatment to

his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required quality, GIPCL

will issue the required PPEs to contract workers and back charge the same with 25% overhead charges

9. All lifting tools and tackles shall be duly certified by competent person in conformity with the statutory

requirements and certificate in form no. 10 as per rule 60 of Gujarat Factories Rules, 1963 and section

29 of the Factories Act, 1948 shall be submitted every year before using such tools and tackles. In case

of purchase of new lifting tools and tackles, form no. 10 as per the said rules shall be submitted before

they are taken into use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one safety officer with required qualification for supervising the daily

job/ shutdown jobs for observing and maintaining the safety aspects at site. He is solely responsible for

any safety measures during maintenance work. He has to ensure that all the workmen working at site

are equipped with essential PPE’s and proper safety arrangement is made at SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-shackles, wire

ropes, winch machines, Mobile crane, Hydra etc. shall be offered for inspection with all above statutory

test certificate before using at site for any work. They should use all tools and tackles only after

certification by GIPCL representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full body harness

safety belt, ladders and crawling boards shall be used to prevent accident. Further, during working on

height, contractor should arrange proper scaffolding of still pipes, safety net, full body safety belt, fall

arrestor system etc. Advice and instructions of engineer in charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the contractor to prevent

accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch, on DA cylinders

and on O2 cylinder. Cylinder caps also required for handling the cylinders in the height area. Gas

cylinders shall be transferred through gas cylinder trolley only with cylinder cap and stored up right

(vertical) position only. All gas cylinders shall be hydro tested / certified as per gas cylinder rules

Gas cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested as per GOVT-RTO

guidelines. All Vehicles must be parked in Parking space designated by GIPCL. If any vehicle is found

inside the plant other than the parking area such vehicles shall be handed over to Security dept. and

their entry shall be cancelled inside the plant with immediate effect.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

15. All electrical equipment shall be of good condition and free from any defect. Electrical tools &

equipments i.e. welding m/c, grinding and drill m/c etc. may be checked by the electrical engineer of

the contractors regularly, every 6 month at least and report to be submitted to concerned HOD and

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to prevent falling

and spreading of sparks and hot material on and around the work area. Contractor will procure and use

such items. ELCB / RCCB shall be provided with rating of 9-30 milliamperes on welding machine and all

portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form (S-II) and near

miss report within time limit as specified in forms, if any accident, Incident, near miss occurred while

working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and above) should

appoint / nominate one qualified safety officer and he shall be responsible for addressing all the safety

related aspects of execution of contract jobs and he will in close co-ordination with safety officer of

SLPP and attend all safety related meeting such as safety committee, on job safety training etc. Where

the contractual man power is less than 50, the site in charge of the contractor will act as a safety officer

and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any kind of job.

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is required as per RTO

22. The Contractor's nominated safety officer shall be imparted regular on-job safety training like tool-box

talk etc. and submit a record of such training in safety dept, respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed by the HOD /

Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows :-

The Contractor & Contract workmen shall strictly adhere to Safety standards /Guidelines as per

practices. The list provided below is an indicative list to explain the principles behind safety practice. If

the contract workmen fail to comply with safety standards as per category A, B & C below, penalty shall

be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Related Working without helmet, shoes, safety belt, Rs. 100/- per instant.

B Work Failure to adhere to HSE guidelines/plans,  Rs. 500/- per instant

Instruction careless attitude in material handling, Machine  After three incidence. Per

Related being used with damaged machine guard, incidence Rs. 2500/-

unsafe electrical work – workout plug

top/improper electrical joints/cables lying on  Continuous unsafe acts

ground, electrical equipment working without will disqualify the

proper earthling, machine being used without contractor from further

machine guard, Welding machine without participation in tender of

incidence ELCB / RCCB of proper rating, Gas GIPCL-SLPP.

cylinder without test certificate, Cylinder cap,

NRV /Flash back arrester, Cylinder trolley etc.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Unsafe working practices at height more than

Working without permit non-compliance

with permit conditions like hot work, height

work etc. as applicable, lifting tools and tackles

being used without third party inspection

certificates in form no. 9/ 10 as per Factory Act

C Unsafe Breach of safe practices by a particular person  Suspend the entry gate

Practices repeatedly for three times. pass for one week.

 After two suspensions his

gat pass will be cancelled

Electrical safety:-

 All the electrical apparatus including welding machine (either 3-phase or single phase) should be provided

with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA rating.

 Bidder should ensure periodic checking of ELCB provided in their electrical apparatus.

 Bidder should ensure that there should not be any joint in the power supply cable of any machine. All cables

should be in good condition with no bare insulation or frayed wires

 Any power supply switchboard/extension boards brought by Bidder should have ELCB of 30mA rating and

it should have sockets along with 3-pin plug

 Any type of cable brought by Bidder should not have any joint and should be of sufficient capacity for the

respective job.

 Bidder to bring their own 24V rating portable hand lamps along with cable of (apparatus should be having

230V / 24V transformer) for the temporary lighting arrangement required at site for the respective jobs.

 Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per requirement of

job/contract), extension boards, cables to draw supply from nearest power point.

 Hand-held and portable machines shall be equipped with a built-in switch to switch off power in case of

 Bidder to ensure healthiness of their electrical equipment whenever brought to GIPCL site and get them

tested / verified by GIPCL Electrical Department representatives before start using.

 Bidder to ensure - All portable electric apparatus shall be regularly examined, tested and maintained to

ensure that the apparatus and leads are in good order.

 Only three-core cable shall be used for single phase operated tools with the third core connected to earth.

 Ensure that all metallic portable appliances are provided with 3 pin plug and socket connections with third

pin be connected to the ground terminal where ever possible. Also, the metal work of the apparatus is

effectively earthed.

 All cables and connections should be sound and of adequate capacity and properly insulated while using

any welding machine and other power connections.

 The earthing arrangements should be properly made with earthing clamps or a bolted terminal while using

any welding machine

 Electric holders when not in use, should be placed on an insulated hook or the holders should be fully

insulated while using any welding machine

 Whenever the welder stops or leaves work for any appreciable time, the power supply to welding machine

shall be effectively disconnected while using any welding machine

 GIPCL will provide either single phase OR 3-phase 3 wire power supply from the nearby point at job site.

Bidder to supply the required cable between GIPCL power supply point to equipment brought by Bidder

for the specified job. Further, if Bidder’s equipment requires 3-ph 4 wire supply then they should derive 3-

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

ph 4 wire supply from GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity transformer.

Like for hydro jet cleaning system, mixer machine, induction heating machine, SR machine etc., GIPCL will

provide 3-ph 3 wire power supply.

 Cable between welding machine to GIPCL power supply point should have cable TOP plug towards GIPCL

power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to penalty and their

machine/ apparatus shall be seized by GIPCL.

Penalty so levied against the contractors and company employees will be used during the observation of

National Safety Day.

The contractor, workmen following good safety practices in their work area continuously will be

rewarded I honored on National safety day.

18. GENERAL TERMS AND CONDITION OF THE CONTRACT

1. All special tools and tackles to execute the contract are in the scope of the contractor. The contractor should

ensure that tools are in healthy condition. All consumable items i.e. cloth, cotton waste etc. would be in

the scope of the contractor.

2. If any equipment or part are found damaged due to negligent / faulty process cost of such damages shall

be recovered from the contractor’s monthly bill/retention money/security deposit.

3. Contractor shall nominate /authorize a person in writing as site in charge to co-ordinate with GIPCL

engineer and should bear overall responsibility of contract. Such person shall function from site office of

contractor at SLPP. Site in charge have relevant experience and he should be able to handle site

independently. Contractor has to submit the documentary proof for the same.

4. The decision of the engineer in charge shall be final and binding on the contractor for defining the terms

and condition included in this contract.

5. Inspection of work will be done by engineer in charge or his authorized representative. If the work is not

found satisfactory engineer in charge reserves the right to take suitable action.

6. GIPCL is reserves right to cancel the tender without any reason, it is only discretion of GIPCL.

7. Arrangement for lighting at the work spot has to be made by the contractor. He has to arrange all lighting

equipment such as power cable, hand lamps. The contractor has to take prior approval for taking electrical

power supply. The contractor should keep hand lamps of 24Volt, 240 Volt and sufficient quantity of halogen

8. Contractor has to depute one electrician to make lighting connection, welding machine & grinder machine

connection etc. from the supply point. Electrician/supervisor should ensure that the cable connection is

not in loose condition, which may cause any damage or failure to the machine/manpower.

9. The contractor has to do quality job. GIPCL shall not compromise in quality. In case of poor quality of work

the contractor may be asked to rework the job at free of cost...

10. During working in high risk area the workman must wear a suitable safety apron, safety hand gloves and

goggles. It is a supervisor’s responsibility to ensure it without failure.

11. All the generated scrap, cotton waste, tools and tackles are to be removed from the site immediately and

ensure cleaning of the site. Also these items should be disposed off to the scrap yard or any other

designated place as instructed by Engineer In Charge. In case of heavy weight items, if required

transportation may be arranged by the GIPCL at the discretion of the engineer in charge.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

12. Contractor must fulfil all the safety regulations and to take safety measures to avoid hazards. Contractor

has to arrange sufficient safety helmets, safety belts, ear plug/muff, nose mask etc of standard quality.

Failing this the Engineer in Charge is authorised to remove any person(s) or machinery(s) if felt as safety

hazard. If the contractor repeatedly violates safety rules/regulations Engineer in Charge may take necessary

action against the contractor.

13. Contractor must issue safety helmets (Yellow colour) & safety shoes of reputed make & having ISI mark.

14. It is contractor responsibility to ensure all the workmen using the PPE’s as per the safety requirement.

Failing this GIPCL will take disciplinary action against workmen & contractor.

15. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001 certified company, and GIPCL gives extremely

importance to maintain these global standards. Contractor has to stick to these standards while working

19. CONTRACTOR'S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified experienced site-in-

charge of the works with adequate experience in handing of jobs of this nature and with the prior approval

of the GIPCL I ENGINEER. Such in-charge shall be constantly in attendance at the site during working hours.

During CONTRACTOR'S supervisory engineer absence during working hours, if unavoidable, and also

beyond working hours, when it may be necessary to give directions, orders may be given by the ENGINEER

I/C GIPCL and shall be received and obeyed by the CONTRACTOR'S superintendent or Foreman who may

have charge of the particular part of the work in reference to which orders are given. If requested to do so,

the ENGINEER IGIPCL shall confirm such orders in writing. Any directions, instructions or notices given by

the ENGINEER I/C GIPCL to him, shall be deemed to have been given to the CONTRACTOR.

The representative of the CONTRACTOR shall have all necessary powers to receive materials from the

GlPCL, issue valid receipts for the same, engage labour or purchase materials and proceed with the work

as required for speedy execution. None of the CONTRACTOR'S Superintendents, engineers, supervisors or

labour should be withdrawn from the work without due notice being given to the GIPCL I/C ENGINEER;

further no such withdrawals shall be made if in the opinion of the GIPCL I/C ENGINEER such withdrawals

will jeopardize the required pace of progress I successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons as area careful, skilled

and experienced in their respective trades, and the GIPCL shall be at liberty to object to and require the

CONTRACTOR to remove any person employed by the CONTRACTOR in or about execution of works who

in the opinion of the ENGINEER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the works without the

prior permission of the GIPCL. Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire

or employ any employee of the other party except by mutual consent.

20. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND CLEANUP

All loose materials, wastage, packing materials, cut pieces or other matter of an offensive nature shall not

be deposited on the surface, but shall at once be carted away by the CONTRACTOR to some pit or place

provided by him away from the site of work and approved by local authorities. As a part of the work

included in this contract, the CONTRACTOR shall completely remove and satisfactorily dispose of all

temporary works to the extent directed. He shall tear down and dispose of all temporary works, shall

remove or grade, to the extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

resulting from the operations under this contract and shall do all work necessary to restore the territory

embraced within the site of his operations to at least as good order and conditions as at the beginning of

the work under this contract.

21. FACILITIES TO BE PROVIDED BY GIPCL

(A) The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done by contractor at their

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL's township at discretion of GIPCL if

c. Workshop facility as available at site only. However, contractor may visit the workshop to ensure the

existing facility. For the facilities other than available, contractor has to carry out the job outside at their

d. Site office shall be provided at site, If space available.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

(B) GIPCL shall also conduct an orientation program appraising the workmen regarding the safety norms and

measures to be observed during work operations at the plant site.

22. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully conversant with

modern practices and should be able to carry out works independently of large thermal power plant. The

contractor shall therefore be required to engage qualified/ experienced personnel to undertake the work

as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement sheet/register/relevant documents

by the contractor I authorized representative of the contractor and the Engineer-in-charge. The

measurements shall be clearly written indicating date of measurement, location, reference to drawings, if

any, and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to GIPCL.

The submission of report should be on daily basis, the monthly bill payment shall be released based on the

certified reports of the works.

e. Inspection of work will be done by Engineer in Charge or his authorized representative. If the work is not

found satisfactory engineer in charge reserves the right to take suitable action and shall be binding to the

23. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed in whatsoever

capacity, 09 Public/Paid holidays and the same shall be notified in advance and due communication thereof

shall be made to the Management.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without incurring the penalty

in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party in writing of

such conditions and the performance shall be suspended as per mutual agreement.

For the purposes of this clause, 'Force Majeure' means an event beyond the control of the Party and not

foreseeable by the Party and shall include events of floods, explosions, riots, wars, hurricane, epidemics,

any other Act of God, quarantine restrictions, terrorism, government actions and provided always that such

acts result in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions, proceedings, claims,

demands, losses, costs, damages and expenses whatsoever which may be brought against or suffered by

GIPCL which it may sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction or order is issued

by court at any point of time the contractor shall comply with and implement such direction or order

whether passed at the time of award of contract or during the pendency of contract. Further, the

Contractor shall indemnify the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts at Baroda/Surat

shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at variance with any provisions

of the Special Condition of Contract, then unless a different intention appears, the provision of the Special

Conditions of Contract shall prevail to the extent of such repugnancy of variance.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

SPECIAL CONDITION OF CONTRACT

1. DETAIL SCOPE OF WORK

As per Section- A Clause – 02 Detail Scope of work.

1.1 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying additional force within

twenty four hours notice period failing which GIPCL reserves the right to carry out this work by engaging

other party. The expenditure occurred due to such situations, the Contractor will be held responsible & the

same will be recovered from the Contractor's monthly bill I any other pending bills along with 10% overhead

charges. For repetitive failure of such work for more than two incidents, GIPCL reserve the right to terminate

the entire contract by forfeiting all pending dues, Security Deposit & other retention money, if any, after

giving 15 days notice to the contractor & this will be binding to the contractor.

1.2 SCOPE OF CONTRACTOR

1. All tools & tackles, tractors, required vehicles to execute the contract will be in the scope of the contractor.

The contractor should ensure for healthiness/working conditions of tools, tackles & vehicles.

2. All consumable items like cloth, cotton waste, kerosene, gas, diesel, lubricants, etc will be in the scope of

the contractor.

3. All safety/PPEs required during work at site are to be arranged by the contractor.

4. The Contractor shall have to provide necessary facilities including accommodation for their labour at their

5. The contractor has to arrange JCB, cultivators, breaker machines & tractor with trolleys for lifting/shifting

the materials of their own.

6. Contractor has to depute their full time experienced overall site-in-charge & independent Location/Package

wise supervisors for work execution as per specification and for day to day work planning & coordination

with respective department's Engineer-in-charge, to obtain day to day Location/Package wise work

permits, to get daily location wise work supervision, to record Location/Package wise joint work done

reports/measurements/trip certification, to prepare Location/Package wise separate bills, to prepare &

apply Location/Package wise manpower gate pass, to maintain Location/Package wise statutory & legal

compliance records, etc

1.3 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts of the GIPCL, or if

defects not readily detected by proper inspection shall develop before the final completion and acceptance

of the whole work, the CONTRACTOR shall forthwith make good, without compensation, such damage or

defects in a manner satisfactory to the ENGINEER I/C GIPCL. In no case shall defective or imperfect work be

retained even if contractor followed all technical specifications. GIPCL will not compromise for quality of

materials, works & workmanship. The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the passing of any accounts.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

1. 4 DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER'S office. The CONTRACTOR will supply all detailed

information every day at 9:00 hours for the day preceding and the diary will be jointly signed by the ENGINEER

and the CONTRACTOR'S representatives, every day in token of its correctness. A works instruction book,

serially numbered will also be kept in the ENGINEER'S office and all day to day instructions will be given in

that book. The CONTRACTOR'S representative shall report every day to see these instructions and sign them

at the bottom in token of his having seen them.

The CONTRACTOR shall provide all information regarding procurement of materials and progress of work, as

is required by the ENGINEER for compiling the weekly progress reports. This information shall be provided

by contractor at 9:00 hours every Monday, for the preceding week.

2. PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all labor, supervision, cost

of safety supervisor, shifting, transportation, loading, unloading, equipment, all tools & tackles, safety

equipments & PPEs, Royalties, Rents, GST, Stamp Duties, Central or State Government or Local body or

Municipal Taxes or Duties, Turn over Tax, Work Contract Tax, and/or any other duty/tax, levied by the

Central, State Government or other Public bodies etc ... and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely completion of the

work. The quoted rates shall be deemed to include for everything mentioned in the specification, all leads &

lifts, contractor's overheads & profits for due performance of the work under this contract and such other

costs that are not specifically mentioned herein but will be incurred by the contractor for the satisfactory

and timely completion of the work. The rates shall also include cost for mobilization/demobilization of

manpower, equipments, materials, etc.

The rates shall be firm for entire contract period and also during extension, if required and shall not be subject

to any escalation in prices, idle charges for labor, machinery, overhead expenses etc. No price escalation/idle

charges shall be due to any reason whatsoever.

The prices/item rates quoted by Bidder shall remain firm till completion of the contract period and any

agreed extensions thereafter and shall not be subject to any other escalation, idle charges for labor,

machinery, overhead expenses etc. No price escalation/Idle charges shall be payable due to delay in work by

contractor or due to non-availability of work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all required manpower, tools &

tackles, materials, equipment for timely and satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending upon day to day requirement.

However, item rates remains unchanged and the payment shall be made as per the actual quantity executed

as informed & certified by GIPCL representatives.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

3. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification purpose of the bill:-

(i) Measurement sheet along with joint record of work done in the form of joint inspection report duly signed

by authorized representative of contractor and GIPCL Engineer.

The bill will not be entertained without submission of above documents.

4. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 7 to 8 days from the time the intimation given by

b) Contractor shall provide required separate & independent site supervisors who will be responsible for

supervision and execution of job in specified time with respect to quality, specifications, site preparations,

safety, co-ordination with GIPCL, issue of work permits, joint measurements, etc. The supervisors shall

coordinate with the Engineer-in-charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to time, hence contractor shall

mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for the work at his own cost.

5. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as given in the Section-E

(Schedule of Quantity/Rate). Estimated and shall vary according to the exigencies of work at site. However,

the rates quoted by Bidder shall remain firm irrespective of any variation in estimated quantities.

Contractors shall engage required nos. of labors along with required tools & tackles as per work load and

emergency situations throughout the contract period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period, GIPCL reserve the

rights to increase the quantities or contract amount for successful completion of entire contract period.

Contractor shall responsible to complete the particular job up to entire satisfaction of Engineer-in-charge.

The item rates remain firm & unchanged till completion of the contract and any agreed extensions

thereafter and shall not be subject to any escalation, idle charges for labor, machinery, overhead expenses

etc ... for any reason whatsoever. The quantum of work of individual item may be up to any extent

depending upon requirement. However, item rate remains unchanged. Under this contract, contractor has

to execute all work as per the Plant requirement.

6. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the company will be

applicable for this contract. The same is enclosed herewith. Bidders are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance with any provisions

of the special conditions of contract, then unless a different intention appears, the provision of the special

conditions of contract shall prevail to the extent of such repugnancy of variance.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

SCHEDULE OF RATE

For Supply and Application of ARC coating:

Party to quote for supply of material and application of metal spray considering the scope of work with two(02)

years guarantee period from application of metal spray.

PRICE SHEDULE FOR SUPPLY AND APPLICATION

Estimated Unit Rate in Rs.

Total cost in Rs.

Sr. No. Description UOM Quantity per Sq. Mtr

Charges for supply and

application of Arc Spray

Coating inclusive of To be Will be

1 mobilization with required Sq. mtr. 360 submitted on- calculated by

manpower, tools & tackles for line by Bidder System

Unit-1 to 4 Boilers for AOH

2 Applicable GST (Presently 18%) on Sr. No.01 calculated by

3 Total Amount including GST (Sr. No.1+2) calculated by

3 Total Amount including GST (Sr. No.1+2) calculated by

1. Price bid shall be submitted in soft form only through (n)procure.

Note: Estimated rates includes cost of all material and all manpower, equipment, vehicles, consumables, tools

& tackles, transportation, Safety and statutory compliance, mobilization, Contingency expenditure and

supervision charges etc…..

2. E-Reverse Auction:

In (n) Procure system provision may be made ARC process reverse Auction.

2.1 For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders (rounded to the next higher

whole number) or Minimum three (03) eligible bidders (L1 to L3) will be invited.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

2.2 L1 value will be declared through n-Procure’s e-Auction Portal: https://eauction.nprocure.com to start

e-Reverse auction process and final received lowest auction price in the value by e-Reverse auction

process will be the final L1 price.

2.3 Minimum decremental value for the e-Reverse auction will be set by GIPCL prior to start of e-Reverse

auction and this will be applicable during each reverse Bid.

2.4 Duration for the e-Reverse auction will be 60 Minutes with provision of extension for further 15 Minutes

at every single reverse bid received during the last 05 minutes, till there is no further reverse bid entry

by the participating Bidders.

3. GST shall be paid extra at actual as per prevailing rates as declared by Central Government on submission

of documentary evidence. GST shall be quoted separately if applicable.

4. The quantities shown in the price bid are approximate for the contract period and may vary as per site

5. The Bidder shall fill the bid documents with utmost care in consonance with the instructions contained in

the bid documents.

6. Payment shall be made on actual quantity executed.

The prices quoted are firm throughout the contract period and will not subject to any variation whatsoever.

COMPANY SEAL SIGNATURE ……………….…

DESIGNATION …………….…..

COMPANY ………………..….…

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

LIST OF ANNEXURES& FORMS

PROFORMA FOR CONTRACT SECURITY -CUM-PERFORMANCE GUARANTEE

BY SELLER I CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli, Dist. Vadodara - 391

Gujarat State, India (hereinafter referred to as ''The Company/Owner'' w h i c h expressions shall unless

repugnant to the subject or context includes its legal representatives, successors and assigns} has entered

into a contract with M/s. .. ................................... ./ has placed a purchase order on M's ...............................

(hereinafter referred to as "Contractor(s}l Seller(s}" which expression shall unless repugnant to the subject

or context includes their legal representatives, successors and assigns ) for .................................. on the terms

and conditions as set out inter alia, in the Company"s contract No./ P.O.No ............... date ............ and various

documents forming part thereof hereinafter referred to as the"said contracf' which expression include all

amendments, modifications and/ or variations thereto and where as the Contractor(s}/ Seller(s} has agreed

for due execution of the

entire contract and guarantees its performance including any parts executed through any other agencies/

subcontractors.

AND WHEREAS one of the conditions of the "said contract" is that "contrador(s)/seller(s) shall furnish to the

owner a Bank Guarantee from a bank for .... % ( .......... percent) of the total value of the "said contract"

against due and faithful performance of the "said contract" including performance guarantee obligations of

the contractor(s)/seller(s) for execution/ supplies made under the "said contract."

2. We .................................. Bank having its branch office at .................. do hereby agree and undertake to pay

the amount due and payable under this guarantee without any demur merely on a demand from the

Company stating that in the opinion of the Company, which is final & binding, the amount claimed is due by

reason of default made by the Contractor(s}/ Seller(s) in performing any of the terms & conditions of the said

Contract including defect liability obligations, in fulfilling the performance guarantee obligation or loss or

damage caused to or would be caused to or suffered by the Company by reason of any breach by the said

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Contractor (s}/ Seller(s) of any of the terms & conditions of the contract. Any such demand made on the Bank

by the owner shall be conclusive as regards the amount due and payable by the Bank under this guarantee.

However our liability under this guarantee shall be restricted to Rs . . . . . . . (Rupees ........................... only}.

3. We undertake to pay to the Company any money so demanded not withstanding any dispute or disputes

raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before any office, court or tribunal

relating thereto our liability under this present guarantee being absolute and unequivocal. The payment so

made by us under this bond shall be a valid discharge of our liability for payment there under. Our liability to

pay is not dependent or conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by the liquidation

orwinding up, dissolution or change of constitution or insolvency of the said Contractor(s)/ Seller(s) but shall

in all respect and for all purposes be binding and operative until payment of all money due or liabilities under

the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited (GIPCL) that Gujarat

Industries Power Company Limited (GIPCL) shall be at liberty, without the Bank’s consent and without

affecting in any manner the Bank’s obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor under the

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited (GIPCL)

against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other security held by

Gujarat Industries Power Company Limited (GIPCL) to secure the performance of the obligations of the

Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the Bank from

liability hereunder, shall have any effect and the Bank hereby waives any right it may have to apply such law,

so that in all respects its liability hereunder shall be irrevocable and, except as stated herein, unconditional

in all respects.

8. This guarantee will remain valid up days or ------ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the OWNER/PURCHASER and further agrees that

if this guarantee is extended for a period as mutually agreed between bidder & owner/purchaser, the

guarantee shall be valid for a period so extended provided that a written request for such extension is

received before the expiry of validity of guarantee.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

9. We ............... Bank further agree with the Company that the company shall have the fullest liberty without

our consent and without affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any of the powers exercisable

by the Company against the said Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and

conditions relating to the said Contract(s)/ Order(s) and we shall not be relieved from our liability by reason

of any such variation, or extension being granted to the said Contractor (s) I Seller(s) or for any forbearance,

act or omission on the part of the Company or any indulgence by the Company to the said Contractor(s)/

Seller(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for

this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed Rs ................ (Rupees

............ only) and shall remain in force till.......... Unless a demand or claim under this Guarantee is made on

us within three months from the date of expiry we shall be discharged from all the liabilities under this

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized

On behalf of the Bank

With Seal & Signature code

Bidder shall submit BG from below mentioned banks only. Banks other than below mentioned list are not

 All Nationalized Banks

 Kotak Mahindra Bank

 IndusInd Bank

 Karur Vysya Bank

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO: Ranoli,

Dist.Vadodara - 391 350, Gujarat State, India (hereinafter called "The Company Owner'' which expression

shall unless repugnant to the subject or context includes its legal representatives, successors and assigns)

(hereinafter called "the said tender")to M/s .................................. (hereinafter called the said Tenderer(s)"

which expression shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender, the tenderer shall submit a Bank

guarantee for Rs......... .. (Rupees ................. only) towards earnest money in lieu of cash.

2. We ................................... Bank having its branch office at . . . . . . . . . do hereby undertake to pay the amount

due and payable under this guarantee without any demur, merely on a demand from the Company stating

that in the opinion of the company which is final and binding, the amount claimed is due because of any

withdrawal of the tender or any material alteration to the tender after the opening of the tender by way

of any loss or damage caused to or would be caused or suffered by the Company by reason of any breach

by the said tenderer(s) of any of the terms and conditions contained in the said tender or failure to accept

the letter of Intent Agreement or that the amount covered under this Guarantee is forfeited. Any such

demand made on the Bank by the owner shall be conclusive as regards the amount due and payable by the

Bank under this guarantee, However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs .................... (Rupees .................... only).

3. We undertake to pay to the Company any money so demanded not withstanding any dispute or disputes

raised by the tenderer (s) in any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and unequivocal. The payment so made

by us under this bond shall be a valid discharge of our liability for payment there under. Our liability to pay

is not dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by the liquidation or

winding up, dissolution or change of constitution or insolvency of the said tenderer(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or liabilities under the said

contract(s)/ Order(s) are fulfilled.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited (GIPCL) that

Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without the Bank’s consent and

without affecting in any manner the Bank’s obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor under

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited (GIPCL)

against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other security held by

Gujarat Industries Power Company Limited (GIPCL) to secure the performance of the obligations of the

Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the Bank from

liability hereunder, shall have any effect and the Bank hereby waives any right it may have to apply such

law, so that in all respects its liability hereunder shall be irrevocable and, except as stated herein,

unconditional in all respects.

8. We ................. Bank Ltd. further agree that the guarantee herein contained shall remain in full force and

effect during the period that would be taken for the finalization of the said tender and that it shall continue

to be enforceable till the said tender is finally decided and order placed on the successful tenderer(s) and

or till all the dues of the company under or by virtue of the said tender have been fully paid and its claims

satisfied or discharged or till a duly authorized officer of the company certifies that the terms and conditions

of the said tender have been fully and properly carried out by the said tenderer (s) and accordingly

discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and without affecting this guarantee

to postpone for any time or from time to time the exercise of any of the power of the owner under the

10. Notwithstanding anything contained herein before, our liability shall not exceed Rs ...................... (Rupees

.............................. only) and shall remain in force till. ................ (Date to be filled up shall be 180 days from

the date of submission of Bid).

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Bidder shall submit PBG from below mentioned banks only. Banks other than below mentioned list are not

 All Nationalized Banks

 Kotak Mahindra Bank

 IndusInd Bank

 Karur Vysya Bank

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

[On Rs.300/- Non Judicial Stamp paper with notary]

We, M/s………………………………. having registered office

at……………………………………………………………………………………………… thereby solemnly state, declare and represent:

THAT we have been entrusted a job ……………………………………………………………………………………………for

year………………………… i.e. from …………………to ……………..vide Work order

No:………………………………………………………………..Dated………………………… on contract basis by M/s Gujarat

Industries Power Company Limited for it’s Surat Lignite Power Plant at Village Nani-Naroli, Taluka Mangrol, Dist.

Surat and we have undertaken the said work and have completed the same at GIPCL site during

THAT we are fully aware about the applicability of various Labour Legislation and Rules framed thereunder, to

be Contractor & Contract Labours Legislations and Rules framed thereunder, to the Contractor & Contract

Labours, which includes (1) The Contract Labour (Regulation & Abolition) Act, 1970. (2) The Employee’s

Provident Fund & Miscellaneous Provisions Act, 1952. (3) The Minimum Wages Act, 1948. (4) The Payment of

Wages Act, 1936. (5) The Employee’s Compensation Act,1923. (6) The Payment of Bonus Act.1965. (7) The

payment of Gratuity Act, 1972. (8) The Equal Remuneration Act, 1976 etc. to our establishment and Gujarat

Industries Power Company Limited.

THAT we have completed the execution of the said contractual job and now our final bill worth Rs……………../-

is pending for payment. We state and declare that we have complied with all related provisions of the laws as

applicable to our establishment and/or GIPCL during contractual period. In case any liabilities or responsibilities

whatsoever arise in respect of the permanent and/or temporary we shall bear full responsibilities thereof

(including that of sub- contractors) and shall meet with the requirement at any point of time, if the disputes is

raised either by workman or their union or by way of inspection remarks passed by Govt. Agencies.

THAT in consideration of the aforesaid liabilities due to us and/ or breach of any statutory provisions under any

law, if any we hereby agree to indemnify, save keep harmless the company against all recoveries, claims,

damages, costs and expenses which may be made against or suffered or incurred by Gujarat Industries Power

Company Limited, Baroda/ Nani-Naroli by any reason or consequence of such payment/s and or Liability/ies.

Name, Signature & Seal of Proprietor/Owner

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

PERFORMA CERTIFICATE

(No claim, No arbitration)

Addl General Manager (O&M)-SLPP

Gujarat Industries Power Company Limited, Surat

Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol, Dist.

Surat -394110 (Gujarat).

Ref: Work Order No.: ,Dated _

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified measurements and no

claim related to the measurement is left.

2. The payment certified in that or above referred Loll contract is full and final. We accept this, and no

claim related to payment is left.

3. The rates of the Lol I contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not resort to

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the Lol than those items certified in the bills.

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against non-

compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works for above

Lol and we indemnify GlPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of settlement of

dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above referred

work as per prevailing Minimum wages act. We have also fulfilled all requirements of the P.F. Act. We

have maintained all records necessary as per the statutory requirements. We hereby indemnify GIPCL

from any disputes arising in future related to payment of labours, Provident Fund, etc.. and confirm

that all liabilities of settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

For, M/s. _ Signature,

Stamp and date.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company's Letter Head)

I ______________________on behalf of ......... Name of Party/Company ........... hereby confirm, agree and

undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies shall be

strictly followed for all types of works at the site during the period of the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Litigations

(To be submitted on Company's Letter Head)

Please Tick( V ) whichever is correct option

I __________on behalf of ......... Name of Party/Company ........... hereby confirm that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings I Depts. I Authorities and

Govt. of Gujarat supported companies I undertakings I organizations for the last three( 03) years. There are no

ongoing/pending legal matter(s) with any of the Govt. of Gujarat Undertakings I GoG supported Companies,

including GIPCL.

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings I Depts. I Authorities and Govt.

of Gujarat supported companies I undertakings I organizations for the last three( 03) years.

Please Tick ( )

If "b" is applicable. please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard shall

amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

SCHEDULE OF DEVIATION FROM GENERAL AND TECHNICAL SPECIFICATIONS AND COMMERCIAL TERMS AND

All the deviations from the general and technical specifications shall be filled by BIDDER clause by clause in this

Sr. No SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s General/ Technical

Conditions of this enquiry. The bidder further confirms that in the events any other data and information

presented in the BIDDER’s proposal and accompanying documents are at variance with specific requirements

laid out in the OWNER’s General /Technical Specifications, then the latter shall govern and will be binding on

the BIDDER for quoted price.

COMPANY SEAL SIGNATURE ……………….…

DESIGNATION …………….…..

COMPANY ………………..….…

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

PARTICULARS OF THE BIDDER

Sr. No. Particulars Please provide information here.

a. Registered Office Address:

2 b. Address for Correspondence:

Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

Company Seal Signature:__________________

Designation:_______________

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

As per CLAUSE NO.05 Eligibility criteria for Metal spray coating with ARC spray process on the erosion

prone water wall tubes of Unit 1 to 4 CFBC Boiler.

Eligibility Criteria Year Rs. In Lacs Details Documents

Bidder should possess minimum

three years of experience during last

five years for metal spray work with

ARC/HVOF Spray Coating process in

CFBC/ PF Boilers and should enclose

the proof of the same….

Bidder should have executed at least

one work order for ARC/HVOF Spray

Coating in CFBC boiler in last five

Bidder shall submit necessary

evidence for the same like self-

attested copies of work orders and

Work Execution / work completion

certificates from clients. The work

completion certificate shall comprise

of Order value & Executed value.

Bidders should have executed the

work directly. The work executed as a

sub-contractor or subletting agency

shall not be taken in to consideration.

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

Bidder should produce evidence of

having experience of successfully

completed HVOF/ARC spray coating

works in CFBC/PF Boilers as defined

hereunder for during last Five years

ending last day of the month previous

to the one in which tender is invited,

satisfactory progress of ongoing

works etc. secured from clients along

with self attested copies of

documentary evidence preferably

photo copies of work experience. Jan-2021

a. One similar completed work each Dec-2025

costing not less than the amount

equal to Rs 15.75 Lacs with tax

b. Two similar completed work each

costing not less than the amount

equal to Rs 10.50 Lacs with tax.

c. Three similar completed work

each costing not less than the

amount equal to Rs 7.88 Lacs with

Contractor has to submit satisfactory

3 performance certificate from the

client for ARC/HVOF spray coating.

Bidder shall submit the Details of

Coating Wires that consists of

4 technical name, chemical

composition, origin of source,

certificate from the supplier.

Detail of Tender Fee

Bidder should have separate

Employees Provident Fund code

6 number towards registration of firm

with RPF commissioner.

Attested copies of relevant tender

documents duly signed & seal on

7 each & every page shall be

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page

The bidders should have minimum

8 annual turnover of Rs. 7.88 Lacs for 2023-24

last three financial years.

The net worth of the bidder as on

9 31.03.2025 should be positive as Positive

evidenced from audited accounts.

Bidder shall furnish Annual audited

financial statement (duly verified by

the certified chartered accountant)

of the company for the years 2022-

demonstrate the financial soundness 2023-24

of the company. The balance Sheet

must be in the name of the company

who is purchasing the

tender document. Any type of MOU

for this purpose will not be

Bidder should possess valid PF

Number. Bid without proof of the

11 same shall be rejected. PF number

shall be from the state of Gujarat

The contractor should register

himself under the Contract Labour

12 Act submit the copy of registration

certificate and previous work order

Bidder has to submit GST number.

Copy of the same to be submitted.

The bidder has to submit INCOME

TAX Permanent Account Number

(PAN) of the firm. Copy of the same

to be submitted.

Declaration Cum Undertaking for

15 Safety Laws and Regulations

Declaration for Contractual

Disputes/ Litigations

TENDER NO: SLPP/BLR/METAL SPRAY/ARC/26-28 Page