Tender for Carting & Replacement of Fail Transformers for Mahuva Rural 1 Sub Division.

2 Estimated cost in Rs. 14,90,000/-

3 Tender Fee in Rs. (non-refundable)with 18% GST 1180/-

(Payment through NEFT/RTGS/Online Only)

4 Earnest Money Deposit amount in Rs. (1 % of Tender Amount) 14,900/-

(Payment through NEFT/RTGS Online Only)

On line ( e-tendering ) tender/offer submission last Date: up to No Offline Submission

@18:00 hours only(This is mandatory ) allowed

6 Date & Time for pre bid meeting ( If Required) NA

7 Date of opening of Online/Offline Technical Bid at Date: NA

@ 11:00 hours (if possible)

8 Date of on line opening of Price Bid at Date: NA

@ 11:00 hours(if possible)

9 Validity of Bid 120 Days

10 Bank details for payment tender fee and EMD through online RTGS/NEFT/Online in PGVCL.

Bank: SBI, AccountNo:56012001143, IFSC code: SBIN0060012,

Account Holder Name: Paschim Gujarat Vij Company Limited

Executive Engineer

Mahuva Division (O&M)

Date: Page 2 of

Sign & Stamp of the Bidder

1. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned

in section 1 Sr. no. 1.1. and having experience of carting and replacement of Fail TC

along with satisfactory work completion certificate regarding execution of work,

including work order outward number along with its value, from order issuing authority

(Executive Engineer only) for last 3 (three Years) ending last day of month previous to

the one in which tenders are invited., of any DISCOM of GUVNL or any Govt. / Private

DISCOM of any state of India. The work executed through open / advertised tender shall

only be considered for experience of work. The work done through limited tender shall

not be considered for experience. These bidders will be considered as an experience

 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned

in section 1 Sr. no. 1.1.and not possessing any experience of carting and replacement of

Fail TC, These bidders will be considered as an NEW bidder.

1.1 Following documents are mandatory for the Bidders.

 Vendor Registration Detail.

 Experience certificate by Order Issuing Authority (Executive Engineer only) with copies

of latest work Orders for the similar works executed.

 PAN card in the name of bidder

 GST Registration Certificate in the name of bidder

 Aadhar Card (In case of Bidding is done on Individual name)

 Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case against

 Driver’s driving License(Heavy Base)

 R.C. BOOK of Vehicle

 Insurance copy of Vehicle.

 PUC certificate(latest)

 Fitness Certificate of vehicle

 Goods carriage permit of vehicle

 Road tax receipt of vehicle

 Workman Group Insurance policy

 Electrical Contractor License

2. INSTRUCTIONS FOR E-TENDERING (ON LINE TENDERING) TO BIDDERS.

2.1 Only registered vendor in PGVCL shall be entitled for participating in tender process.

2.2 No offline submission is requiring only online submission is allowed.

2.3 Bidder has to upload scanned copies of original (Notarized/self-attested copies of

original – as specified in this tender) with bid. No physical documents to be called from

Date: Page 3 of

Sign & Stamp of the Bidder

bidder. It shall be sole responsibility of the Bidder that the uploaded scanned

documents (in PDF form) remain legible and should not be password protected.

2.4 Payment of tender fee and EMD can be accepted through online RTGS/NEFT in PGVCL

“The details of bank account is SBI, Account No: 56012001143, IFSC code:

SBIN0060012, Account Holder Name: Paschim Gujarat Vij Company Limited

To, Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Mahuva Division (O&M),

Power House Compound, Station Road, Mahuva Dist. Bhavanagar

 TENDER FEES (Non Refundable & Non-transferable)

o Payment of tender fee can be accepted by RTGS/NEFT

o The Tender fees is payable, as per following Table, between the dates

mentioned in Table no

Tender Present rate TOTAL

Sr.No Tender Amount

Fees in Rs. of GST

o The tender fees once paid for tender it will not be refunded under any

circumstances or not transferred to other bidder.

 EARNEST MONEY DEPOSIT (EMD)

o Payment of Earnest Money Deposit(EMD) can be accepted by

RTGS/NEFT/Online Only

o The EMD Amount is 1 % of the Tender Estimated Cost.

 In case of cash payment (up to Rs.10, 000/- with GST) the scan copy of cash receipt

shall have to be uploaded with Bid.

2.5 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division

of GNFC Ltd., who are licensed certifying authority by Govt. of India.

 Download tender Documents from PGVCL web site up to date shown in the tender

 For details regarding digital certificate and related training the below mentioned

address may be contacted (n) Code Solution A division of GNFC, 403, GNFC Info Tower,

Bodakdev, Ahmedabad

Date: Page 4 of

Sign & Stamp of the Bidder

E-mail: [email protected]

2.6 If during one year following the work completion any maintenance is felt necessary for

example straitening of Pole, cross arms, conductor stringing, Tightening of Guy etc.

then such work will have to done by bidder free of cost.

2.7 A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the detriment

of Procuring Entity’s interests.

2.8 Bidder shall have to complete the work as per given time limit in sub order and if any

work order/sub order is delayed beyond 120 days from the eligible time limit

mentioned. If bidders are failed to compete the work in this time limit period then

name/firm is not eligible for further orders till all allotted works are finalized.

 The time will be extended as per provision laid down in Delegation of

powers(Committee Level) Clause no 5.0 Power relating to Contractors and sub

clause no 5.5B as “Extension of time limit for works contract if applied before or

after the expiry of contract period with penalty”

2.9 The SOR circulated by project section vide no: PGVCL/PROJECT-1/SOR/1854 DATED:

28-06-2022 is to be incorporate in tender.

3. Terms and Conditions

3.1 Technical Bid: Following documents are mandatory and to be in submitted to

online bid in (N) Procure website.

 Self-Attested copy with date, stamp and all necessary Annexures, details of tender

document with Technical Bid.

 Self-attested copy of Vendor Registration detail.

 Self-attested copy of PAN card and Aadhar card of bidder.

 Self-attested copy of GST certificate.

 True copy of Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case

 Self-attested copy of Experience certificate(Executive Engineer only) within 3(Three)

years with copies of latest work Orders for the similar works executed

 Self-attested copy of Driver’s driving License(Heavy Base)

 Self-attested copy of R.C. BOOK of Vehicle

 Self-attested copy of Insurance copy of Vehicle.

 Self-attested copy of PUC certificate(latest)

 Self-attested copy of Fitness Certificate of vehicle

 Self-attested copy of Goods carriage permit of vehicle

 Self-attested copy of Road tax receipt of vehicle

 Self-attested copy of other required documents requested by the Divisional Office.

 Workman Group Insurance policy

 Electrical Contractor License

Date: Page 5 of

Sign & Stamp of the Bidder

3.2 Commercial / Price Bid:

 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words. The

bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their

tender offered accordingly and the total amount should be clearly written in words &

tender offered accordingly and the total amount should be clearly written in words &

figure, in case of any discrepancy whatever written in words shall prevail. Company

shall at liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

consider for the lowest party.

 Further bidders, for “On line tenders”, are requested to submit price–bid on-line only

and not to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price

bid will be considered for evaluation. In On Line price Bid, GST is to be mentioned in

separate raw/Column.

 PGVCL reserves the right to reject any OR all tenders without assigning any reasons

4. In case of Off line Tenders: It is eliminated as per letter no PGVCL/TECH-2/5481

5. The works referred herein shall cover the entire scope of the Tender.

6. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

7. Executive Engineer, PGVCL, Mahuva Division reserves the right to spread the order if

8. Does not anticipate change in the PGVCL ownership during the proposed period of

9. During the rigging of transformers, our responsibility rests with the informer as well as

other co-workers for any Loses

10. As per rules of P.G.V.C.L. All taxes will be charged from the bills.

11. The vehicle should be arranged by the contractor immediately.

12. Transformers will be replaced immediately as per the instructions of the subdivision.

Also, if it is to be carted in the same vehicle, the transformer will not be replaced

according to different transformers it will be charged by backup of transformers.

13. The above work should be done under the supervision of the P.G.V.C.L. employee

14. When it is too late to replace the transformer, it will be your responsibility of

CONTRACTORS to hire an extra vehicle to complete the work

15. Full cost and liability of vehicle or labor required for Carting & Replacement of 200KVA

capacity transformers shall be borne by the contractor.

16. TDS will be deducted as per company rules.

17. The amount of this order has to be paid from SD. The work order will be issued after

the submission of a copy of the same

18. Put the Documents in One Cover and put price list EMD in other cover.

19. Please be informed that this order is acceptable to you with its terms

Date: Page 6 of

Sign & Stamp of the Bidder

20. PGVCL Company has filed a criminal case against any agency / contractor / person or

civil suit Pending or any case filed by a contractor / agency / person against PGVCL

Company Contractor / Agency / Individual will not be able to participate in the inquiry

or tender process.

21. Agency / Contractor / Individual participating in Inquiry / Tender Process Notarized

Self The declaration must be accompanied by a technical bid.

22. Prices provided by you and accepted by the company will be valid for 1 year from the

23. A bond of Rs.300 / - and a non-judicial stamp paper agreement of Rs.300 / - will have

24. It is mandatory to have page number and GST number.

25. 30 days as per the order given by the division office as per the operation of the said

order.The operation must be performed satisfactorily within the time limit. Payment

will be made within 30 days of submission of the bill

26. The company will be solely responsible for the supply of the goods to the contractor.

27. To operate as per the specification given by the office here during the operation as per

the order will be. If any damage is done in doing so, the full responsibility will be on

the contractor and the main loss you have to pay the material cost as per the norms of

28. If you are delayed in fulfilling the order, you will have to complete the work within

days.The maximum will be stated twice However, if you fail to complete the operation

You will be blacklisted according to company rules and the rest of the work in the

contractor's room will be done by the contractor. At the risk and expense of the other

agency. Take that matter seriously.

29. The amount of SD of this order has to be paid by check . Work order only after

presentation of copy of its delivery will be issued.

30. To present the document in one cover and the price list in the other cover.

31. Since the said operation is in essential service, the operation can be done without the

prior approval of the signing officer cannot be closed for a reason. If for any reason the

transformer has to be brought and taken by the contractor as well as replaced Failure

to do so will result in legal action being taken against the contractor as per PGVCL

32. The tender process may be canceled in the following circumstances.

a. If the tender submitted by the agency / contractor / contractor is received later than

the stipulated time limit.

b. If the required documents are insufficient and fixed in the tender filled by the agency

/ contractor / contractor not provided within the time limit.

c. Tender fee and EMD for tender have not been reimbursed by the agency /

contractor / contractor.

d. If conditional price has been filled in the tender by the agency / contractor /

e. Unauthorized power to cancel or cancel one or all tenders without giving any reason

The following is given to the signing officer.

f. If tender cover is sent open or torn by the agency / contractor / contractor.

g. If any information related to the tender is not displayed on the tender cover by the

agency / contractor / contractor

Date: Page 7 of

Sign & Stamp of the Bidder

h. If any mistake has been made by the agency / contractor / contractor in filling the

i. If less than three agency's tender cover has been received.

j. Terms and conditions set out in the tender are not valid for the agency / contractor /

k. If the price has been paid by the agency / contractor / contractor more than the

price indicated in the tender price list.

We agree that all of the above terms and conditions have been approved by us and we assume full

responsibility for complying with all of them.

33. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

33.1 All interested parties are requested to understand this Tender Document in detail in

order to comply with PGVCL’s requirements including but not limited to the Tender

fees, EMD and deadlines, selection criteria, selection methodology, scope of work, and

minimum technical standards.

33.2 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way affect

the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he shall

at once request in writing in advance before filling in the tender, within the time limit

as per Table no.1, for an interpretation/ clarification by the PGVCL Mahuva Division

office. Then The PGVCL Mahuva Division office will issue interpretation and

clarifications as he may think fit of such interpretations and clarifications, the Bidder

may submit his bid but within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the specifications and documents,

and accompany the bidder's proposal.

 In case of difference of opinion about interpretation of specification etc. the

decision of Executive Engineer, Mahuva Division will be final and shall be binding

to the contractor.(સ્઩ષ્ટીકરણ વગેરન

34. Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

35. Fail TC Should be credited to Division Store within 10 Days from the date of MR on

failing of which penalty @Rs.100/- per day per TC shall be deducted. Maximum

penalty shall be Rs.500/- per TC

36. Certificate regarding oil checking for fail TC and replace TC is required to be attached

from in charge officer.

Executive Engineer

Mahuva Division (O&M)

Date: Page 8 of

Sign & Stamp of the Bidder